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Home My WebLink AboutResolution - 2016-R0205 - PO Gillig - 06/09/2016Resolution No.2016-R0205 Item No.5.11 June 9,2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is herebyauthorizedand directedto executefor and on behalfof the Cityof Lubbock.Purchase Order No.31027539 for the purchase of two (2)forty foot (40') Low FloorTransit Buses, two (2)thirty-five foot (35')Low Floor Transit Buses,and related training as per RFP 16-12808-SS.by and between the Cityof Lubbock and Gillig, LLC of Hayward.California, and related documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be includedin the minutesof the CityCouncil. Passed by the City Council on June 9.2016 DANIEL M.POPE,MAYOR ATTEST: tirtAs-e.„ Rebecca Garza.City Secretary APPROVED AS TO CONTENT: Bill Howeiton,Assistant City Manager APPROVED AS TO FORM: ccdocs/RES.Purchase Order 31027539 - Gillig. LLC - Low Floor Transit Busses Mav 18,2016 PURCHASE ORDER Page - 1 Date - 05/18/2016 Order Number 31027539 000 OP Branch/Plant 3526 TO: GILLIG LLC SHIP TO: CITIBUS 25800 CLAWITER RD 801 TEXAS AVE HAYWARD California 94545 LUBBOCK Texas 79401 IWOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: 4AkD,for of Purchasing and Contract t lanagemem Ordered 05/18/2016 Freight Requested 03/31/2017 Taken By S SUMMERS Delivery PER D GAMBOA REQ #47269 RFP 16-12808-SS Description/Supplier Item Ordered Unit Cost UM Extension Request Date 40' Low Floor Transit Bus 2.000 426,437.0000 EA 852,874.00 03/31/2017 35' Low Floor Transit Bus 2,000 422,237.0000 EA 844,474.00 03/31/2017 Training 1.000 16,250.0000 EA 16,250.00 03/31/2017 Total Order Terms NET DUE ON RECEIPT 1,713,598.00 This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT),whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT,as set forth in FTA Circular 4220.1F,are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act,or refuse to comply with any requests which would cause Citibusto be in violation of the FTA terms and conditions. This purchase order encumbers funds in the amount of $1,713,598.00 awarded to Gillig, LLC. of Hayward, CA on June 9, 2016. The following is incorporated into and made part of this purchase order by reference REP 16-12808-SS dated April 29, 2016 Gillig, LLC. of Hayward, CA Resolution#2ML-R0205 CITY OF LUBBOCK DANIEL M. POPE,"MAYOR ATTEST: . (� e P',—, )c Rebec a Garza, City Secretary City of Lubbock, TX 35' and 40' Foot Low Floor Urban Transit Buses RFP 16-12808-SS Specifications XXXVI. ESTIMATED ANNUAL ORDER QUANTITIES A. Base Order Ouantitv Citibus is seeking annual quantities to be delivered according to the following schedule. This quantity is based upon the availability of Federal, State and local Funding, therefore subject to change. Fiscal Year 2017 (October 1, 2017 to Sept 30, 2018 4 Buses Fiscal Year 2017 (October 1, 2018 to Sept 30, 2019 4 Buses Fiscal Year 2018 (October 1, 2019 to Sept 30, 2020 4 Buses B. Ontion Ouantity Citibus reserves the right to order up to an additional 10 Buses during the life of this contract. The option quantity is dependent upon the availability of Federal, State and local Funding. XXXVII. ALTERNATE CONFIGURATIONS A. 35 Foot Low Floor Urban Transit Bus Alternate: Please provide the per bus cost of providing the 35 Bus. The Urban Transit bus shall be configured the same as the 40 foot buses. S:`P.r BW M.I6128M SS 35' W 40' Foos Low F , than T` Butts 145 GILLIG LLC APRIL 27, 2016 City of Lubbock, TX 35' and 40' Foot Low Floor Urban Transit Buses RFP 16-12808-SS Specifications XXXVIII. PRICE SUBMITTAL WORKSHEET B. Base Ouantity Price Schedule Bidders are advised that Citibus will be evaluating delivery lead time. Please enumerate delivery as requested on this Price Schedule B. Option Quantity Price Pricing for optionalTransit Bus (Fiscal Years 2017, 2018, 2019, 2020 and 2021 will be calculated using the price submitted as part of the Proposal, which will be adjusted using the United States Bureau of Labor Statistics Producer Price Index for Series ID 1413 "Trucks and Bus Bodies" at the time the option is exercised. The following calculation method shall be utilized: i) Sample Calculation Index Percent Change Method a. The Base Index for this Calculation will be the December 2008 Index 203.3 Index at the Time the Option is exercised: 213.3 Change (This number may be negative or positive) 10.0 Divided by Base Index 0.05 Results multiplied by 100 5.0 Equal percent change in bid price. 3.0 % C. Extended Warrantv Price Information Please provide extended pricing for the following extended warranties to commence at the termination of the Manufacturer's Warranty. Item Years Mileaee Engine 2 200,000 Extended 5 300,000 Transmission 100,000 S Nu,chu ,d O .c H 16-12808-55 35'v 40- Boa, Law Mb , UA , T.w Buns 146 Extended Warranty Costs 0 GILLIG LLC APRIL 27, 2016 City of Lubbock, TX 35' and 40' Foot Low Floor Urban Transit Buses RFP 16-12808-SS Specifications Extended 5 300,000 $' Drive Axle 2 100,000 $' Extended 5 300,000 $' Brake System 2 60,000 $ ' (Excluding Friction Materials) Climate control system 2 Complete Summer season Parts And Labor 5 Complete Summer season $' Basic Body Structure 2 500,000 $ Wheelchair Lift 2 40,000 $' Wheelchair Lift (Extended) 5 100,000 $ ' SEE OPTIONAL EXTENDED COVERAGES PRICE PAGE FOR AVAILABLE COVERAGES. S',T.rabu Qd �asV I&1380&SS 35' and 40' Foal W w Fbor Urban T ,1 Haas 147 GILLIG LLC APRIL 27, 2016 City of Lubbock, TX 35' and 40' Foot Low Floor Urban Transit Buses RFP 16-12808-SS Specifications XXXIX. NOTES TO THE PRICING SCHEDULE 1. This contract is subject to the Citibus receiving financial assistance from Local and/or State funding or a grant from the Federal Transit Administration (FTA). 2. Additional assemblies/components in the base bid and in the option (if exercised) shall be listed by major component/set with accessories/sub-sets and each element individually priced where specified. 3. Offerors must submit prices on all line items. 4. Type of Contract (a). Citibus contemplates award of a firm fixed price supply contract resulting from this salutation. SVurthu id WmV 1613809.5 35' and 00' Foot Low F or Uh Tr it Buse 148 GILLIG LLC APRIL 27, 2016 City of Lubbock, TX 35' and 40' Foot Low Floor Urban Transit Buses RFP 16-12808-SS Specifications PROPOSA14TART B DELIVERY The Offerer shall furnish the following delivery information which shall become a part of any contract entered into pursuant hereto: Number of Days Commence Subsequent to Receipt of Notice to Proceed: INITIAL ORDER OF FOUR (4) BUSES WILL BE DELIVERED BY MARCH 31, 2017. ALL OPTION ORDERS WILL BE NEGOTIATED AT TIME OF ORDER PLACEMENT. Rate of Completion 1 PER DAY Number of Days To Completion: 10 DAYS AFTER PRODUCTION START DATE. S'W clnsQdDoaIRFP Ib1280&SS 15'ud40' Fam law Floor UrW Trvnsil Buses 134 CITY OF LUBBOCK, TX RFP 16-12808-SS APRIL 2016 OPTIONAL TRAINING Gillig Maintenance Training - Onsite at Customer Twenty Four (24) Hour Training Class Three (8) Hour Days Ten (10) Students per Class Cost per 24 Hour Class $5,000.00 Each 24 Hour Class will include: Door Systems, Air Systems, Hydraulics, Front & Rear Suspension and Body Gillig 1/0 Control Dinex Multiplex System — Onsite at Customer Twenty Four (24) Hour Training Class Three (8) Hour Days Ten (I0) Students per Class Cost per 24 Hour Class $5,000.00 Cummins Engine Familiarization - At local Cummins Dealer Twenty Four (24) Hour Training Class Includes: Three (3) Eight (8) Hour Training Classes Cost per Student $1,200.00 Cummins Engine Overhaul - At local Cummins Dealer Fourty (40) Hour Training Class Includes: Five (5) Eight (8) Hour Training Classes Cost per Student $2,000.00 Allison Transmission Familiarization - At local Allison Dealer Twenty Four (24) Hour Training Class Includes: Three (3) Eight (8) Hour Training Classes Cost per Student $1,200.00 Allison Transmission Overhaul - At local Allison Dealer Thirty Two (32) Hour Training Class Includes: Four (4) Eight (8) Hour Training Classes Cost per Student $1,600.00 Thermo King — Onsite at Customer Eight (8) Hour Class on HVAC System Cost per Student $250.00 Lift-U W/C Ramp — Onsite at Customer Four (4) Hour Class on Ramp System Cost per Class No Charge Luminator Destination Sign System — Onsite at Customer Eight (8) Hour Class on Destination Sign System Cost per Class No Charge One (1) Complete Set of Gillig Training DVDs No Charge GILLIG LLC APRIL 27, 2016 Maximum number of Students is 10 in any Class. Except as noted for Cummins and Allison Dealer Training. All vendor quoted training includes tuition only, travel expenses are not included. Alternative prices are subject to appropriate PPI increases per contract. Confidential and Proprietary Information Page 1 GILLIG LLC APRIL 27. 2016 CITY OF LUBBOCK, TX RFP 16-12808-SS APRIL 2016 OPTIONAL EXTENDED COVERAGES Cummins ISL 280HP Allison B400R Lift-U LU18 Ramp Thermo King T14/S616 Basic Body Structure 3yrs/300,000 miles 3yrs/150,000 miles 1yr/UNL 1 season/Unlimited miles 9yrs/350,000 miles $5,772.00 $2,759.00 $300.00 $1,663.00 $1,000.00 PRICING CLARIFICATION All the following general comments and clarifications may not applesyour specific procurement, but they are included so as to avoid misunderstandings, so they should not be construed as making this a conditional bid. These comments do not change the quoted pricing for the initial order and build. TAX/FEE STATEMENT The prices quoted for this procurement are for the specified deliverables only and exclude (unless specifically noted by buyer or seller) any Local, City, County, State, Franchise or Income or Value Added(VAT) taxes, tariffs, fees, business licenses, or other licenses, that may need to be paid as part of the performance of this contract, or any option of it. If any additional fees are required, they will be noted and added to the appropriate invoice. PAYMENT All Prices are in U.S. Dollars and payments are only accepted on U.S. bank checks or via electronic funds transfers, (no credit, debit or bank cards) and any applicable transaction fees would be the responsibility of the buyer. EMISSIONS AND OTHER REGULATED OR MANDATED CHANGES The prices quoted for the initial build quantity are for vehicles meeting all applicable Federal and State regulations (including EPA, CARB, or NHTSA requirements) currently known to be in effect at the time of delivery of those vehicles. Changes caused by or related to future regulations, any subsequently enacted regulations, or technologies necessitating revisions from the currently proposed vehicle configuration (e.g. component change/availability due to emission or other regulations, requirements or mandates), may require a price adjustment, which would be subject to negotiation and agreement by both Gillig and the buyer. This latter statement applies to future builds only that may need to use different components or currently unknown or unavailable technology, to meet regulations or requirements in effect at the time(s) of those optional deliveries. OPTIONAL BUILD PRICING Most bids include a PPI adjuster to determine pricing for future builds, and this is to clarify that bus pricing for such future build quantities may be different from the PPI adjusted price because of the above regulated/mandated changes and/or due to customer initiated change notices. GILLIG LLC By JOSEPH POLICARPIO TITLE VICE PRESIDENT DATE APRIL 27, 2016 1/18/2007(12-15) late Niel Ittil LOW FLOOR TRANSIT COACH STANDARD LIMITED WARRANTY & EXTENDED COVERAGE FOR CITY OF LUBBOCK, TEXAS — ITB 16-12808-SS — APRIL 29, 2016 GILLIG LLC warrants to the original purchaser, that its transit coaches, save and except for those major component assemblies and other parts described below which are separately warranted by their respective manufacturer's (OEM's), will be FREE FROM DEFECTS IN MATERIAL AND WORKMANSHIP UNDER NORMAL USE AND SERVICE, for the distance or time periods specified in the attached, and agrees to REPAIR or REPLACE the defective parts AT NO COST TO THE PURCHASER. This is a limited warranty subject to the provisions stated below and is referred to as GILLIG's Standard Limited Warranty. This warranty DOES NOT COVER malfunction or failure resulting from the purchaser's or its agents or employees alteration, misuse, abuse, accident, neglect or failure to perform normal preventive maintenance as outlined in GILLIG's Service Manual, nor does it cover components or assemblies not originally provided by GILLIG. Further, this warranty DOES NOT APPLY to normal replacement items such as light bulbs, seals, filters or bushings, nor to consumable items such as belts, tires, brake linings or drums. PURCHASER'S SOLE REMEDIES FOR LIABILITY OF ANY KIND WITH RESPECT TO THE PRODUCTS FURNISHED UNDER THIS WARRANTY AND ANY OTHER PERFORMANCE BY GILLIG UNDER OR PURSUANT TO THIS WARRANTY, OR WITH RESPECT TO PURCHASER'S USE THEREOF, INCLUDING NEGLIGENCE, SHALL BE LIMITED TO THE REMEDIES PROVIDED IN THIS WARRANTY AND SHALL IN NO EVENT INCLUDE ANY INCIDENTAL, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES OR LOSS OF USE, REVENUE OR PROFIT. IN NO EVENT SHALL GILLIG'S LIABILITY FOR DAMAGES WITH RESPECT TO ANY OF THE PRODUCTS COVERED UNDER THIS WARRANTY EXCEED THE AMOUNT PAID BY THE PURCHASER TO GILLIG FOR SUCH PRODUCTS. GILLIG DOES NOT WARRANT some major component assemblies (such as the engines, transmissions and air conditioning systems) which are warranted by their respective manufacturers (OEM's) and identified as Category 3 items on page three (3) of this Warranty. Warranty coverage for these items is as defined in those manufacturer's own warranty documents and per their terms and conditions, and as administered by their own support networks. GILLIG makes NO OTHER WARRANTIES, except as stated herein, and GILLIG's obligation under this warranty is LIMITED AND FULLY DESCRIBED HEREIN. Determination of warrantable defects is at GILLIG's (or the OEM's) discretion and will require inspection of failed components. Correction or compensation under this warranty for Category I and Category 2 items cannot be made unless requested on a GILLIG Application for Warranty Claim form and in accordance with the claim procedure established by GILLIG. THIS WARRANTY IS EXPRESSLY IN LIEU OF ANY OTHER WARRANTY EXPRESSED OR IMPLIED, but if such has legal status, it CANNOT EXCEED THE DURATIONS STATED HEREIN. This warranty gives the purchaser specific legal rights and some state statutes may include other rights. This is GILLIG's sole warranty with respect to its transit coaches. GILLIG MAKES NO OTHER WARRANTY OF ANY HIND WHATEVER, EXPRESS OR IMPLIED; AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE WHICH EXCEED THE AFORESAID OBLIGATION ARE HEREBY DISCLAIMED BY GILLIG AND EXCLUDED FROM THIS AGREEMENT. Standard & Extended Revised: 8/17/15 Pagel of 5 GILLIG LLC LOW FLOOR TRANSIT COACH STANDARD LIMITED WARRANTY & EXTENDED COVERAGE FOR CITY OF LUBBOCK, TEXAS — ITB 16-12808-SS — APRIL 29, 2016 GILLIG's Standard Limited Warranty which covers Category I and Category 2 parts, components and assemblies, covers the following systems, components or assemblies for the period specified, and includes 100% PARTS AND LABOR to repair or replace the defective components as determined by GILLIG. (See Page 3 for explanation of notes (1)-(7).) CATEGORYI Includes GILLIG manufactured or assembled components and systems as well as some purchased assemblies. Warranty and warranty claims administration provided by GILLIG. Coverage Period P) Months Miles FULL COACH WARRANTY (2)(3)(7) 12 50,000 BODY STRUCTURE WARRANTY (4) 36 150,000 CORROSION & STRUCTURAL INTEGRITY WARRANTY (5) 84 350,000 CATEGORY2 Includes major components purchased and installed by GILLIG. Warranty provided by component OEM's. Warranty claims administration provided by GILLIG. AXLE Mentor Front Steering 60 300,000 Meritor Rear Driving 60 300,000 BRAKE SYSTEM (Excludes Friction Material) Bendix Valves 24 100,000 Meritor Brakes 24 100,000 RADIATOR & CHARGE AIR COOLER Modine 36 Unlimited Standard & Extended Revised 8/17/15 Page 2 of 5 GILLIG LLC LOW FLOOR TRANSIT COACH STANDARD LIMITED WARRANTY & EXTENDED COVERAGE FOR CITY OF LUBBOCK, TEXAS — ITB 16-12808-SS — APRIL 29, 2016 Major components listed below under "Category 3" are covered by warranties or extended coverages(6), for the miles and/or months indicated, provided by the manufacturer (OEM's) of those components. Purchasers should refer to specific OEM warranty documents for details. Warranty claims are and will be administered by the respective manufacturers (OEM's) and all warranty claims must be made directly to said manufacturers. GILLIG will assist purchasers in dealing with these OEM's and warranty issues that may arise from time to time. CATEGORY3 Coverage Period (4 Months Miles ENGINE (7) Cummins ISL 280 24 Not applicable ENGINE ACCESSORIES Delco Starter 36 350,000 NiehoffAlternator 24 Unlimited Air Compressor 24 200,000 TRANSMISSION Allison B400R 24 Unlimited AIR CONDITIONING SYSTEM Thermo King 24 Not applicable A/C Compressor 36 Unlimited WHEELCHAIR RAMP Lift-U LU18 24 Unlimited DOOR SYSTEM Vapor 12 Unlimited Standard & Extended Revised: 8/17/15 Page 3 of 5 GILLIG LLC LOW FLOOR TRANSIT COACH STANDARD LIMITED WARRANTY & EXTENDED COVERAGE FOR CITY OF LUBBOCK, TEXAS — ITB 16-12808-SS — APRIL 29, 2016 Low Floor Transit Coach Emission Warranty GILLIG warrants to the ultimate purchaser and each subsequent purchaser that the new vehicle is designed, built and equipped so it conforms at the time of sale to the ultimate purchaser with all U.S. federal emissions regulations applicable at the time of manufacture and that it is free from defects in materials or workmanship which would cause the vehicle to fail to not meet these regulations within five years or 100,000 miles of operation, whichever occurs first, as measured from the date the vehicle is placed into service. In no case may this period be less than the Standard Limited Warranty where applicableto emission warrantable parts. If the ultimate purchaser registers the vehicle in thestate of California (or any other state following the applicable California Air Resources Board regulations) a separate California Emissions Warranty applies. GILLIG warrants to the ultimate purchaser that registers the vehicle in the state of California (or any other state following the applicable California Air Resources Board regulations), and each subsequent purchaser, that the new vehicle is designed, built and equipped so it conforms at the time of sale to the ultimate purchaser with all applicable regulations adopted by the California Air Resources Board at the time of manufacture and that it is free from defects in materials or workmanship which would cause the vehicle to fail to not meet these regulations within five years, 100,000 miles or 3000 hours of operation, whichever occurs first, as measured from the date the vehicle is placed into service. In no case may this period be less than the basic mechanical warranty provided to the purchaser of the engine. GILLIG warrants to the ultimate purchaser and each subsequent purchaser that the tires on this vehicle conform at the time of sale to the ultimate purchaser with all U.S federal emissions regulations and all applicable regulations adopted by the California Air Resources Board at the time of manufacture and are free from defects in materials or workmanship which would cause the vehicle to fail to not meet these regulations for a period oft years or 24,000 miles, whichever occurs first. This list of emission control parts may be covered by the Emission Warranty under certain failure modes. • Ambient Air Temperature Sensor • Charge Air Cooler and associated plumbing • Wire harness circuits connected at both ends to emissions warrantable components • Exhaust gas pipes from turbocharger out to the last after treatment device • Urea quality sensor • Urea tank, heating element, level sensor, temperature sensor, coolant control valve • Urea lines and line heater controls • On -Board Diagnostic (OBD) Malfunction Indicator Lamp (MIL) • Diesel Exhaust Fluid (DEF) Lamp • OBD Connector Standard & Extended Revised: 8/17/15 Page 4 of 5 GILLIG LLC LOW FLOOR TRANSIT COACH STANDARD LIMITED WARRANTY & EXTENDED COVERAGE FOR CITY OF LUBBOCK, TEXAS — ITB 16-12808-SS — APRIL 29, 2016 NOTES (1) Coverage ceases at the first expiration of the time or distance noted. (2) Full coach warranty includes and applies to electrical, doors, seats, flooring, roof hatches, destination signs, wheelchair ramp, handrails, radio, P.A., etc., but not to IVS systems or special options. (3) Fleet defect coverage is for a maximum of 12 months or 50,000 miles and includes all warrantable components and assemblies on the vehicle. (4) Basic body structure warranty includes and applies to structural members in the body and undercarriage including the structural members in the suspensions. (5) The corrosion and structural integrity guarantee covers against a significant loss of structural integrity of the assembly or its functional performance, resulting from a pertinent loss of cross-section due to corrosion caused by normal environmental elements but excludes corrosion caused by aggressive road de-icers such as Magnesium Chloride or equivalents, unless Gillig approved preventative measures are taken (see Service Manual). (6) Extended coverage may not duplicate Standard Limited warranty coverage. Note: Please refer to OEM warranty documents for details. (7) Use of non-ASTM biodiesel blends from non-BQ9000 suppliers in excess of B20 may void the engine manufacturer's warranty on fuel related components, and also may void warranties of hoses, seals and fittings in contact with the fuel. Standard & Extended Revised: 8/17/15 Page 5 of 5 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos. 1- a and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-67609 Date Filed: 06/08/2016 Date Acknowledged: 06/08/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. GILLIG LLC HAYWARD, CA United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF LUBBOCK 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO 31027539 MANUFACTURE & DELIVERY OF HEAVY DUTY LOW FLOOR TRANSIT BUSES 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021 CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos. 1- a and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-67609 Date Filed: 06/08/2016 Date Acknowledged: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. GILLIG LLC HAYWARD, CA United States 2 Name of governmental entity or state agency that is a parry tot the contract for which the forms being filed. CITY OF LUBBOCK 3 Provide the identification number used by the governmental entity or state agency to track or Identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO 31027539 MANUFACTURE & DELIVERY OF HEAVY DUTY LOW FLOOR TRANSIT BUSES 4 Name of Interested Party City, State, Country (place of business) Nature of Interest (check applicable) Controlling I Intermediary 5 Check only If there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. ignature of authorized agent of contracting business entity JOSEPH POLICARPIO, VICE PRESIDENT AFFIX NOTARY STAMP I SEAL ABOVE GILLIGLLC Sworn to and subscribed before me, by the said-TQ'SQ,Qh PO I • Mtj=this the. — day of ;TU Il .. 20-L-La--, to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021 I A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of ALAMEDA Subscribed and sworn to (or affirmed) before me on this BTH day of JUNE 20 16 , by JOSEPH POLICARPIO proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. M.GONZALEZ•BECERRA q 4 COMM. NO. 1985400 S NOTAP.Y WBUC CAL1FOpNIA N s ZZEOACOONTY rs YI&lti Z018 t (Seal) Sig M. GONZALEL-BI NOTARY PUBLIC My commission number: 1965400 My Commission expires: DULY 19, 2016 DESCRIPTION OF ATTACHED DOCUMENT Type or Title of Document: CERTIFICATE OF INTERESTED PARTIES Signer's Name: JOSEPH POLICARPIO Document Date: JUNE 6, 2016 PURCHASE ORDER Page -1 Date -10/14/2016 Order Number 31029818 000 OP Branch/Plant 3526 TO:GILLIG LLC 25800 CLAWITER RD HAYWARD California 94545 SHIP TO:CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO:CITY OF LUBBOCK ACCOUNTS PAYABLE P.O.BOX 2000 LUBBOCK,TX 79457 bv M^ Marta'MvaW."Rector of Purchasing and Contract Management Ordered 10/14/2016 Freight Requested 03/31/2018 Taken By Deliver)'PER D GAMBOA REQ #48689 RFP 16-12808-SS S SUMMERS Description/Supplier Item Ordered Unit Cost UM Extension 440,010.0000 EA 880,020.00 Request Date 40'Low Floor Transit Bus 2.000 03/31/2018 35'Low Floor Transit Bus 2.000 435,588.0000 EA 871,176.00 Total Order 03/31/2018 Terms NET DUE ON RECEIPT 1,751,196.00 This agreement includes incorporationof Federal TransitAdministration (FTA)Terms.The preceding provisions include, inpart,certain Standard Terms and Conditions required bythe Department of Transportation {DOT),whether or not expressly set forth in the precedingcontract provisions. Allcontractual provisions required by DOT,as setforth in FTA Circular4220.IF.are hereby incorporated by reference.Anything to the contrary herein notwithstanding,all FTA mandated terms shall be deemed to control inthe event ofa conflict with other provisions contained in this agreement. The Contractor shall not perform any act,fail to perform any act,or refuse to comply with any requests which would cause Citibusto be in violation of the FTA terms and conditions. This purchase order encumbers funds in the amount of $1,751,196.00 awarded Gilliq,LLC.Of Hayward.CA on June 9.2016.The following is incorporated into and made part ofthis purchase order by reference RFP 16-12808-SS dated April 29.2016 Gillig,LLC of Hayward,CA Resolution #2016-R0205 CITY OF LUBE^CK ATTEST: Daniel M.Pope, Mayor tJLe^-^ Rebecda Garza,CitySecretary QUOTE LETTER October 9; 2016 Maurice Pearl General Manager Citibus/Lubbock 801 Texas Ave. Lubbock TX.79457 Dear Maurice: Thank you for your interest to purchase two (2) 35ft diesel buses and two (2) 40 ft. diesel buses off of your existing contract with Gillig. Gillig is pleased to quote the following: Two (2)35ft Diesel Buses @ $435,588 each Two (2)40ft Diesel Buses@ $440.010 This price is valid for thirty days and is FOB Lubbock TX. Prices exclude any taxes and license fees. The delivery of your order will occur within 17 months from date of PO. To maintain this production schedule we will require a firm purchase order within thirty days. We thank you for this opportunity and appreciate your interest in Gillig and our products. Should you have any questions, please do not hesitate to contact me. Sincerely, Joe Saldana Gillig Regional Sales Manager PRICE SUMMARY Contract 12808 10/5/2016 LUBBOCK, TX (2) 35' SSTL BRT LOW FLOORS SN: TBD m COST LUBBOCK, TX 35' SSTL BRT LOW FLOOR CONTRACT BASE UNIT PRICE (4127116) $422,237.00 ACTION 199TION PRE -PRODUCTION MEETING CHANGES PER MAURICE PEARL 813116 w-sl DELETE 6 BRAKE SENTRY STROKE INDICATORS ($50.00) ADD 9 EMCO WHEATON (FAST FILL) $784.00 DELETE 11 PARKER COUPLING ($50.00) ADD 11 SPEEDAIRE IN -LINE FILTER (ENTRANCE DOOR) $95.00 ADD 13 FRONT .PUMP START $135.00 CHANGE 37 FULL FIXED BONDED WINDOWS $1.434.00 CHANGE 49 ALTRO FLOORING $4Q0.00 ADD 61 SEON PREWIRE $827.00 ADD 65 SPORTWORKS DI-2 BLACK POWDERCOATED BIKE RACK ASM $1,248.00 DELETE 68 (1) EACH 24v 812v GUAGES ($50.00) ADD 69 UTA STAND ALONE APC SYSTEM $5,650.00 DELETE 71 PROVIDE 'ALL WHITE BUS" WITH CLEARCOAT ($2,100.00) LUBBOCK, TX 35' SSTL BRT LOW FLOOR BASE UNIT PRICE 815116 $430,660.00 CHANGE$_PER EMAIL FROM SCOTT DRAINVILLE DATED 818116 CHANGE 4 FRONT AND REAR DSIC BRAKES $3.206.00 LUBBOCK, TX 36' SSTL BRT LOW FLOOR BASE UNIT PRICE 819116 $433,766.00 NEW 35' ORDER 10-6-2016 LUBBUCK, TX 4(r LOW FLOOR CURRENT UNIT PRICE (8/9/16)) $433.766.00 PPI 1413 ADJUSTMENT 238.1(AUG'16) / 237.1(APR' i 6) u .42% $1.822.00 LUBBOCK, TX 35' SSTL BRT LOW FLOOR CURRENT UNIT PRICE (10-5-2016) $435,588.00 SPARES & TOOLING BUDGET LUBBOCK, TX SPARES 8 TOOLING BUDGET (TO DEFFERRED ACCOUNT) $0.00 CONMEMM fib oddnO rRbrrrtstlon b batanded only Ior Irie pasanst and a ontidersttsi um of trio toWff48} m wb m Awn odatnaey sent r you ue Man bstandaa rodokffl opts Mbma*n or an apart rasporaUft Ow ddvednp 0 b an bteended m4 tent you we Hereby natdted that you nave roeatvad Vft b+tommftn to am. aad that any review. dissare n. 6aotbuft% or cgrAv of ft rnessapa Is Way Oahtbud. Page 1 of 1 Contract 12808 PRICE SUMMARY 101512016 LUBBOCK, TX (2) 40' SSTL BRT LOW FLOORS SN: TBD !_ COST LUBBOCK, TX 4V SSTL BRT LOW FLOOR CONTRACT BASE UNIT PRICE (4/27/16) $426.437.00 ACTION SECTION PRE -PRODUCTION MEETING CHANGES PER MAURICE PEARL 813116 COST DELETE 5 BRAKE SENTRY STROKE INDICATORS ($50.00) ADD 9 EMCO WHEATON (FAST FILL) $784.00 DELETE 11 PARKER COUPLING ($50,00) ADD 11 SPEEDAIRE IN -LINE FILTER (ENTRANCE DOOR) $95.40 ADD 13 FRONT .LUMP START $135.00 CHANGE 37 FULL FIXED BONDED WINDOWS $1,638.00 CHANGE 49 ALTRO FLOORING $400.00 ADD 61 SEON PREWIRE $827.00 ADD 65 SPORTWORKS DL2 BLACK POWGERCOATED BIKE RACK ASM $1.248.00 DELETE 68 (1) EACH 24v 812v GUAGES ($50.00) ADD 69 UTA STAND ALONE APC SYSTEM S5.650.00 DELETE 71 PROVIDE "ALL WHITE BUS" WITH CLEARCOAT ($2.100.00) LUBBOCK, TX 40' SSTL BRT LOW FLOOR BASE UNIT PRICE 815116 $434,964.00 CHANGES PER EMAIL FROM SCOTT DRAIEMLLE DATED M16 CHANGE 4 FRONT AND REAR DSIC BRAKES $3.206.00 LUBBOCK, TX 40' SSTL BRT LOW FLOOR BASE UNIT PRICE 819116 $438,170.00 NEW 40' ORDER 19.54016 LUBBUCK, TX 40' LOW FLOOR CURRENT UNIT PRICE (8/9/16)) $438.170.00 PPI 1413 ADJUSTMENT 238.1 (AUG'16) / 237.1(APR' l6) a .42% $1.840.00 LUBBOCK, TX 40' SSTL BRT LOW FLOOR CURRENT UNIT PRICE (10-3-2016) $440,010.00 SPARES & TOOLING BUDGET LUBBOCK. TX SPARES 8 TOOLING BUDGET (TO DEFFERRED ACCOUNT) $0.00 CoNr=OEMU . This 0*9 kt%rnWM b kgehded Dray for IM parMW and oCnlldantlal use of the MOVAS) b OftM k was GeQhMtiy seal 0 you are nat an latended . D00W#t d thb k ttnatbn or an gpM msponsWe far da6vedap Ala an latanded redplenl you we haraby mtttied that you have meelved this kdmutba Kam. and that any review. dhmmbatbe. ftftusan. or cgginp of this men"a b 201* p lifted. Page i of 1