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Home My WebLink AboutResolution - 2016-R0204 - Randall Reed's Prestige Ford - 06/09/2016Resolution No.2016-R0204 Item No.5.10 June 9.2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayorof the Cityof Lubbockis herebyauthorizedand directedto executefor and on behalfof the City of Lubbock,Purchase Order No.31027375 for the purchase of five (5) 2017 Ford Police Interceptor Mid-Size Utility Vehicles as per ITB 16-12789-SS, by and between the City of Lubbock and Randall Reed's Prestige Ford,of Garland, Texas,andrelated documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on June 9.2016 DANIEL M.POPE,MAYOR ATTEST: ^iec^ Rebecca Garza,City Secretary APPROVED AS TO CONTENT: Scott Snider,Assistant City Manager APPROVED AS TO FORM: Justin Pruitt(Assistant C/ty Attorney ccdocs/RES. Purchase Order 31027375 - Randall Reed's Prestige Ford- Police Interceptor Vehicles May 5.2016 ', City of Lubbock TEXAS PURCHASE ORDER Page - 1 Date - 05/16/2016 Order Number 31027375 000 OP 3526 TO: RANDALL REED'S PRESTIGE FORD PO BOX 472247 GARLAND Texas 75047 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LISA MOBBS LUBBOCK Texas 79404 INVOICETO: CITYOFLUBBOCK ACCOUNrSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: U�A/� Marta Alvarez, Di r f Purchasing & Contract Management Ordered 05/05/2016 Freight Requested 09/26/2016 Taken By S SUMMERS Delivery PER D GAMBOA REQ #47237 ITB 16-12789-SS Description/Supplier Item Ordered Unit Cost UM Extension Request Date 2017 Police Interceptor 5.000 27,400.0000 EA 137,000.00 09/26/2016 Spec. 307-SS Total Order Terms NET 30 137,000.00 This purchase order encumbers funds in the amount of $137,000.00 awarded to Randall Reed's Prestige Ford of Garland, TX on June 9, 2016. The following is incorporated into and made part of this purchase order by reference ITB 16-12789-SS dated April 6, 2016 Randall Reed's Prestige Ford of Garland, TX Resolution #201 F_R 0204 CITY OF LUBBOCK DANIEL M. POPE, MAYOR ATTEST: Rebec t a Garza, City Secretary Bid Form Mid -Size Sport Utility Vehicles City of Lubbock, TX ITB 16-12789-S5 In compliance with the Invitation to Bid 16-12789-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions lobe met, hereby submits the following Bid for famishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12789-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Delivery ITEM QTY DESCRIPTION UNITPRICE* EXTENDED (Days) (+p) BID COST ARO** I. 5Sport EEaciuhre Mid -Size, Four Door, All Wheel Drive, Utility Special Services Unit/With $ $ /� C o Area, er S ciftcation No. 307-SS Model Year, Brand Name and Model Number: �Q�7 �� /12AC�0;4I - 27 -"' 1"' "' Eildfi " %Ton Pick-up Truck, Extended Cab, YtegEiraf Bed,'4k4,-pe7 SpecifieeOon No: -- 1534.4 Model -Year, BrMdNarheaffdModel-NdfflIFer-- 1-Ton Pick-up Truck, Regular , Dual 3. l Each- Rent: Wheels to -have installed uponita J1 Metal Dump Bed, per Specification No.o4f00 /L 6611-CEM -Model Ye ; Bnmd Name -and ModeFNumber: - `�� FI- -+Y� - fV! Metal Dump Bed to be Installed on a I - _a.__ --�-- --Encfi__ Tn PiclkuµTwck,RegulaeCab,4x2,--- Dual Rear Wheel, per Specification No. $ NV-6611-CEM -Medal Year, Brdnd-Name-and-Made)Number:--A-/ -- -f---'--=------------------- Mid-Size, Pick-up Truck, Extended Cab, i. 2- Each 4lVbteJAliveytitlr_npQffR9td------ 3 -k- d Suspension Package, per Specification No. 1512-4 ModetYear,-Bra dName ndModeMmnber.---- { -6.-- --r-- -Facfi-fSpecification 'l�Ton_CrewLab,Shortbed4x4per---- No. 15254-BI —1110 ModetYear, Brand Name and Model -Number- -7----- 1-- --Each-- I Ton Pick-up, Crew Cab, Bed Delete, _M,SiogleRear-Wbeels_tobave_aUtility- Bed Installed upon it, per Specification �/ W No. 1548-Traffic O s S Pmhvdaid DmWM 16-12789SS Various Vehicles I r Model Year, Brand Name and Model Number: Service Body to be Installed on a I Ton 8. i-- Each-- Cab -----bass�Crew_Cab,SRW 4x4J___ Bed Delete, per Specification No. NV-3g- V_ Traffic O s Model Year, Brand Name and Model Number. `Y i Each-- Js7oaCrewCttb Sbor:IW M.per--- S� Specification No. 15254-TO Mode1-Yea3,-Bmnd Name and Model -Number. ---�ry�- *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed ••ARO—After Receipt of Order Total: $137,000 Unless otherwise specified herein, the City may award the bid either item -by —item ar on an all -or -none basis for any Item or group of items shown on the bid. �+ PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount Vtr%, net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date oracceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days afterthe date ofreceipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in Ices than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantityof the producWservices; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of producis/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s)than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period ofthis contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terns, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, of Walfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will notbe responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. S- PmhwMid Dms/RB 16.12789.SS Vmioas Vehicles PAGE IOF5 1-8-15 Department/Cost Center requesting vehicle/equipment: Spec Content Reviewed & Approved by: Department Head Authorizing Release of Spec: Date: REVISED CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR THE PURCHASE OF A FOUR DOOR, ALL WHEEL DRIVE, SPORT UTILITY SPECIAL SERVICES UNIT/wITH CARGO AREA SPECIFICATION NO.307-SS 2017 It is the intent of this specification, referenced documents, requirements and conditions sections to d4scribe minimum performance requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendor shall be required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished m standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. An n union fir t tte� peQ�{F i d ` wq m Invitation to Bid ITB shall be noted on the attached Exceptions to the Specification. In order to f f4tlR4li WCef ?� r85p =W1t trtbXWsbt6i ecification and the TM's terms and conditions. VENDOR NAME: 3601 S. Shiloh Rd. PRONE:/0FAVJ96/W"iS_ r,arlqnd Texas NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE GENERAL An all -wheel drive, Mid -size SUV, police package, Special / Services Unit, (4) four door, utility vehicle with cargo area. ✓ 1 3.7 liter Gasoline, V6, 304 Horsepower @ 6,500 RPM and 279 ENGINE foot pounds of torque @ 4,000 RPM — 2. TRANSMISSION OEM (6) six -speed automatic electronic with overdrive. 3. REAR AXLE Heavy duty locking differential. -I. STEERING Electric Power Steering, OEM power assisted, tilt -wheel with column mounted gear shift lever. 5. BRAKES ABS 4-wheel anti -lock front and rear disc with vacuum boost power assist. Front suspension to be independent, single, coil -over -shock with 6. SUSPENSION stabilizer bar. Rear suspension to be multi -link with coil springs with stabilizer bar. 7 COOLING SYSTEM OEM heavy-duty high capacity radiator, with electric fans. HEATING/AIR OEM dual -zone manual climate control with individual climate 8' CONDITIONING settings for driver and front passenger; includes auxiliary rear air Conditioning and heat. Rear operated from front control only. 9. ALTERNATOR 200-AMP 10. BATTERIES Maintenance free, cranking 750 CCA 11 AUXILLIARY 100-AMP ignition and main power supply wiring at lower center POWER FRONT of instrument panel. 12. AUXILIARY POWER REAR 100-AMP auxiliary power in cargo area. ' 13. GROUND STUDS Two studs located in rear compartment near bottom of liftgate. S: Purchase(Bid DccsM 16-I2789-SS Various Vehicles PAGE 2OF5 14. POWER OUTLETS Two located on instrument panel and one in rear cargo area. LOCKOUT Prevents the power door locks from locking the driver's door if t5. PROTECTION the keys are left in the ignition. Manually lockable with engine running. 16. STABILITY CONTROL AdvanceTrac Stability control 17. AUDIO OEM AMIFM stereo with MP3 compatible CD player, seek- and -scan, digital clock, auto -tone control, radio data system (RDS), speed compensated volume and theft lock. 18. CRUISE CONTROL Electronic with set and resume speed. 19 FUEL TANK CAPACITY OEM Maximum capacity 20. WINDSHIELD WIPERS Intermittent, wet -arm with flat blade and pulse washers. 21. WHEELS OEM 18" Wheels 22. TIRES All (4) four tires, Good Year, all season, P245/55R18 with speed - rating (H). (Includes TPM sensor). V Front underbody shield starting behind front bumper and 23. SKID PLATES running to 2nd cross -member protecting front underbody and oil pan. 24. GVWR 6,3001bs. J 25. CURB WEIGHT 4,680lbs. 26. FRAME Full perimeter steel, modular with hydroformed tails ✓ 27 EXTERIOR MEASUREMENTS A. Wheelbase 112.6 inches ✓ B. Overall length 196.8 inches C. Overall width 78.9 inches D. Overall height 69.6 inches E. Ground clearance 6.5 inches 28 FRONT' C'O\I11:112I\I I'N I- A. Head Room 33.7 inches B. Leg Room (Maximum) 38.7 inches 29 REAR COMPARTMENT C. Head room 40.1 inches S: Purchase/Bid Docs/11B 16-12789SS Various Vehicles PAGE 3 OF 5 NO. ITEM [vIIN MUM REQUIREMENTS SELLER D. Leg room (Minimum) 40.6 inches A. OEM - 40/20/40 cloth fabric 30. SEATS B. Color: Jet Black / C. Standard cloth 60/40 split folding bench V 31. CARGO AREA A. Cargo volume I I 1.8 cubic feet B. Cargo area height 40.9 inches 32 INTERIOR LIGHTS A. Console overhead -map lights B. Dome lamps, cargo lamp with delayed entry feature and map lamps 33. EXTERIOR LIGHTS Daytime running lamps and automatic headlamp delete. EXTERIOR OEM mirrors shall be below eye level, both sides equipped with I 34. MIRRORS remote controls, outside heated power -adjustable, manual- folding, and color to be matte black. POWER WINDOWS AND OEM power windows and power door locks, door locks: power, J 35. POWER DOOR non -programmable with lockout protection and automatic door LOCKS locking and unlocking. Child safety locks included in rear doors V REAR 36. LIFTGATE/LIFT Equipped glass with washer and wiper. / GLASS v 37. REAR Equipped with electric, rear window defogger DEFOGGER 38. WINDOW Deep tinted all windows except light -tinted glass on windshield, GLAZING driver and front passenger side glass. 39. KEY ENTRY Three keys to be provided at time of delivery. Keyless entry remote fleet package to include (2) two remotes to be provided at time of delivery. With non-functional panic 40. KEYLESS ENTRY button. Stealth mode feature includes exterior lamps and horn V disable, during remote start feature running lamps will remain illuminated. SPEEDOMETER/ A. 131 mph certified analog speedometer and (1) one mph 41. CLUSTER increments B. Digital trip odometer C. Oil pressure D. Volt meter E. Tachometer S: Purchase/Bid DocsffB 16-12789-SS Various Vehicles PAGE 4 OF 5 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE F. Engine temperature gauge G. Hour meter H. Driver information center 42 FLOOR COVERING Black vinyl floor and load floor behind second row seats. 43. ASSIST Equipped with second row outboard. HANDLS 44. ASSIST STEPS Black, mounted between front and rear wheels Bidder shall furnish a written detailed explanation of the standard warranty. Shall include a listing of all covered components and a complete listing of exclusions in warranty with their bids. STANDARD Warranty shall have a zero deductible. 45. WARRANTY A. Mileage C:��o B. Months Bidder shall furnish a written detailed explanation of the standard drive train warranty. Shall include a listing of all covered components and a complete listing of exclusions in warranty with STANDARD their bids. Warranty shall have a zero deductible. 46. DRIVETRAIN WARRANTY A. Mileage /49- 000 B. Months— 47• GXG - Tungsten Metallic COLOR 48. RECOVERY / HOOKS V76—Two front frame mounted 49. TRAILERING / PACKAGE NHT Trailering Package, MAX ✓ OPTIONS 50. 1.6J4 = Wiring provision for horn ; siren circuit S 66 2. 6J3 = Wiring provision for grill lamps and siren speaker $ 3.6J7 = Flasher system head lamp and tail lamp s I3voo S: PurchaseJBid Docs/ITB 16-12789-SS Various Vehicles PAGE 5 OF 5 PROVIDE BUILD DATES IN SPACE BELOW BUILD DATE: MSO AND PAPERWORK Vehicle/equipment will not be accepted by the City of Lubbock without the MSO, all keys, warranty, and all paperwork Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation - EXCEPTIONS TO THE SPECIFICATIONS of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. S: Purchase/Bid DocsffB 16-12789-SS Various Vehicles City of Lubbock, TX Fleet Services Bid Tabulation June 9,2016 ITB 16-12789-SS Various Vehicles Item Qty UOM Description/Vendor Location Unit Price Extended Price 1 5 EA Mid -Size, Four Door, Sport Utility Vehicle, Specification No. 307-SS Randall Reed's Prestige Ford Garland, TX S 27,400 137,000 Scoggin Dickey Chevrolet Lubbock, TX 35,388 176,942 Gene Messer Chevrolet Lubbock, TX 37,225 186,125 2 1 EA 3/4 Ton Pick-up Truck, Specification No. 15344 Scoggin Dickey Chevrolet Lubbock, TX 27,384 27,384 Gene Messer Chevrolet Lubbock, TX 28,791 28,791 Randall Reed's Prestige Ford Garland, TX 28,800 28,800 3 1 EA 1 Ton Pick-up Truck, Specification No. 6611-CEM Scoggin Dickey Chevrolet Lubbock, TX 23,934 23,934 Gene Messer Chevrolet Lubbock, TX 25,430 25,430 Randall Reed's Prestige Ford Garland, TX 26,400 26,400 4 1 EA Metal Dump Bed, Specification Noc. NV-6611-CEM Pick Up Pals, Inc. Lubbock, TX 5,869 5,869 5 2 EA Mid -Size, Pick-up Truck, Specification Noc. 1512-4 Scoggin Dickey Chevrolet Lubbock, TX 26,965 53,931 Randall Reed's Prestige Ford Garland, TX 28,500 57,000 6 1 EA 1/2 Ton Crew Cab, Specification No. 1525-4-BI Scoggin Dickey Chevrolet Lubbock, TX 27,089 NQAS Gene Messer Chevrolet Lubbock, TX 29,071 NQAS Randall Reed's Prestige Ford Garland, TX 29,400 NQAS 7 1 EA 1 Ton Pick-up, Specification No. 1548-Traffic Ops Scoggin Dickey Chevrolet Lubbock, TX 30,255 30,255 Gene Messer Chevrolet Lubbock, TX 31,640 31,640 Randall Reed's Prestige Ford Garland, TX 31,900 31,900 8 1 EA Service Body, Specification No. NV-38-Traffic Ops Pick Up Pals, Inc. Lubbock, TX 8,778 8,778 9 1 EA 1/2 Ton Crew Cab, Specification No. 1525-4-TG Scoggin Dickey Chevrolet Lubbock, TX 27,089 27,089 Gene Messer Chevrolet Lubbock, TX 29,071 29,071 Randall Reed's Prestige Ford Garland, TX 29,400 29,400 Item -by -Item Pick Up Pals Items 4 & 8 Lubbock, TX 14,647 Randall Reed's Prestige Ford Item 1 Garland, TX 137,000 Scoggin Dickey Chevrolet Items 2, 3, 5, 7, & 9 Lubbock, TX 162,593 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of1 Complete Nos. 1- 4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-52035 Randall Reed's Prestige Ford Garland, TX United States Date Filed: 05/09/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 05/09/2016 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO 31027375 Mid -size SUV 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary SARAC, ADMIR GARALAND, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos,1, 2, 3, 5, and 6 if mere are no Interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016.52035 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Randall Reed's Prestige Ford Garland, TX United States Date Filed: 05/09/2016 2 Name of governments entity or state agency that is a party to t he contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under tire contract. PO 31027375 Mid -size SUV 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary SARAC, ADMIR GARALAND, TX United States X 5 Check only If there Is NO Interested Party. ❑ 6 AFFIDAVIT i swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. �ADD A KLOCK NotaryPublic,Stateol7exas M�/n1 Coltl 1011 I5SFx PH Signature of authorized agent of contracting business entity 30, 201 U _..._..NV(10 AFFIX NOTARY STAMP/SEAL ABOVE Sworn to nd subscribed before me, by the said �� , this the t5 day of, 20, to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Tide of officer administering oath u,n,a P,ovweu uy I CA= cones commission vA w.etnics.state.tx.us Version V1.0.1021