HomeMy WebLinkAboutResolution - 2016-R0192 - Siddons Martin Emergency Group - 05/26/2016Resolution No. 2016-RO192
Item No. 5.14
May 26, 2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 25100690 for the purchase of
one (1) Oshkosh H -Series Snow Sweeper, as per Houston -Galveston Area Council
Contract No. FS12-15, by and between the City of Lubbock and Siddons Martin
Emergency Group, LLC of Houston, Texas, and related documents. Said Purchase Order is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on May 26, 2016
DANIEL M. OPE, MAYOR
ATTEST:
Reb ca Garza, CiASecr
APPROVED AS TO CONTEN .
Scott Snider, Assistant City Manager
APPROVED AS TO FORM:
Justin Pruitt, Ass' nt Chy A
ccdocs/RES. Purchase Order 25100690 - Siddons Martin Emergency Group, LLC - Snow Sweeper
May 5, 2016
01 RK City of
Lubbock
TEXAS PURCHASE ORDER
N093
SHIP TO:
SIDDONS MARTIN EMERGENCY GRhU , LLC
14233 INTERDRIVE WEST
HOUSTON Texas 77032
Page - 1
Date - 05/05/2016
Order Number 25100690 000 OP
CITY OF LUBBOCK
LUBBOCK PRESTON SMITH
INTERNATIONAL AIRPORT
LUBBOCK Texas 79401
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:
Marta Alvare , it or of Purchasing & Contract Management
ly
Ordered 05/05/2016 Freight
Requested 11/15/2016 Taken By K KENNEDY
Delivery PER B TAYLOR REQ #47516 HGAC CONTRACT #FS12-15
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
Snow Sweeper 1.000 579,494.6300 EA 579,494.63 11/15/2016
Oshkosh H -Series
Total Order
Terms NET DUE ON RECEIPT
INJUKANI:b UhK1114IUAIb KLUUIKLU FK1UK I ULL1VbKY
Commercial General Liability, per occurrence- $1,000,000 Workers Compensation -$1,000,000
• General Aggregate • Contractual Liability • Products-Comp/Op Agg Employer's Liability
• Personal and Adv. Injury
579,494.63
4611
Automotive Liability -Any Auto, PerI'
Occurrence- $1,000,000 /j•v�(,
City of Lubbock is named as additional insured on Auto/General Liability on a primary and non-contributory basis to include products of completed
operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverages. Copies of endorsements required.
This purchase order encumbers funds in the amount of $579,494.63 awarded Siddons-Martin Emergency Group of Houston, TX on May
26, 2016. The following is incorporated into and made part of this purchase order by reference contract HGAC FS12-15 dated May 3,
2016 Siddons-Martin Emergency Group of Houston, TX. Resolution # 2016-RO192
CITY OF LIJ1313 K ATTEST:
L -1--i - -
DANIEL M. POPE, MAYOR
'0'.0 jl��
Rebec a Garza, City Secretary
Seller and Buyer agree as follows:
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CITY OF LUBBOCK, TX
1. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial
practice Each shipping container shall be clearly and permanently marked as follows (a) Seller's
name and address, (b) Consignee's name, address and purchase order or purchase release number and the
supply agreement number if applicable, (c) Container number and total number of containers, e.g. box I
of 4 boxes, and (d) the number of the container beanng the packing slip. Seller shall bear cost of packaging
unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to
conform with requirements of common carvers and any applicable specifications. Buyer's count or weight
shall be final and conclusive on shipments not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED Seller is not authorized to ship the goods under
reservation and no tender of a bill of lading will operate as a tender of goods.
3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer until Buyer
actually receives and takes possession of the goods at the point or points of delivery.
4 NO REPLACEMENT OF DEFECTIVE TENDER Every tender of delivery of goods must fully comply
withal] provisions of this contract as to time of delivery, quality and the like. If a tender is made which does
not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming
tender, provided, w1iere the time for performance has not yet expired, the Seller may reasonably notify Buyer
of his intention to cure and may then make a conforming tender within the contract time but not afterward.
5 INVOICES & PAYMENTS. a. S e I I e r shall submit separate invoices, in duplicate, one each purchase
order or purchase release after each delivery Invoices shall indicate the purchase order or purchase
release number and the supply agreement number if applicable. Invoices shall be itemized and
transportation charges, if any, shall be listed separately A copy of the bill of lading, and the freight waybill
when applicable, should be attached to the invoice Mail To: Accounts Payable, City of Lubbock, P O
Box 2000, Lubbock, Texas 79457. Payment shall not be due until the above instruments are submitted after
delivery.
6 GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without liability to
Seller if it is determined by Buyer that gratuities, in the form of entertainment, gifts or otherwise, were
offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the
City of Lubbock with a view to securing a contract or securing favorable treatment with respect to the
awarding or amending, or the making of any determinations with respect to the performing of such a
contract. In the event this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled,
in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller
in providing such gratuities.
7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the cost of my
special tooling or special test equipment fabricated or required by Seller for the purpose of filling this
order, such special tooling equipment and any process sheets reined thereto shall become the property of
the Buyer and to the extent feasible shall be identified by the Seller as such.
8. WARRANTY -PRICE. a. The price to be paid by the Buyer shall be that contained in Seller's bid
which Seller warrants to be no higher than Seller's current process on orders by others for products of the
kind and specification covered by this agreement for similar quantities under similar of like conditions and
methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced
to the Seller's current prices on orders by others, or in the alternative Buyer may cancel this
contract without liability to Seller for breach or Seller's actual expense. b. The Seller warrants that no
person or selling agency has been employed or retained to solicit or secure this contract upon an agreement
or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees
of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing
business. For breach of viciation of this warranty the Buyer shall have the right in addition to any other
right of rights to cancel this contract without liability and to deduct from the contract price, or otherwise
recover without liability and to deduct from the contract price, or otherwise recover the full amount of such
commission, percentage, brokerage or contingent fee.
9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do
so shall render this contract voidable at the option of the Buyer Seller warrants that the goods furnished
will conform to the specification, drawings, and descriptions listed in the bid invitation, and to the sample(s)
furnished by the Seller, if any. In the event of a conflict or between the specifications, drawings, and
descriptions, the specifications shall govern. Notwithstanding any provisions contained in the contractual
agreement, the Seller represents and warrants fault -free performance and fault- ree result in the processing
date and date related data (including, but not limited to calculating, comparing and sequencing) of all
hardware, software and firmware products delivered and services provided under this Contract, individually
or in combination, as the case may be from the effective date of this Contract. The obligations contained
herein apply to products and services provided by the Seller, its sub- Seller or any third party involved in the
creation or development of the products and services to be delivered to the City of Lubbock under this
Contract. Failure to comply with any of the obligations contained herein, may result in the City of
Lubbock availing itself of any of its rights under the law and under this Contract including, but not limited
to, its right pertaining to termination or default. The warranties contained herein are separate and discrete
from any other warranties specified in this Contract, and are not subject to any disclaimer of warranty,
implied or expressed, or limitation of the Seller's liability which may be specified in this Contract, its
appendices, its schedules, its annexes or any document incorporated in this Contract by reference.
10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to the standards
promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970 In the
event the product does not conform to OSHA standards, Buyer may return the product for correction or
replacement at the Seller's expense. In the event Seller fails to make the appropriate correction within
a reasonable time, correction made by Buyer will be at the Seller's expense.
11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for sale Seller
agrees to ascertain whether goods manufactured in accordance with the specifications enriched to this
agreement will give rise to the rightful claim of any third person byway of infringement of the like. Buyer
makes no warranty that the production of goods according to the specification will not give rise to such a
claim, and in no event shall Buyer be liable to Seller for indemnification in the event that Seller is sued on
the grounds of infringement of the like. If Seller is of the opinion that an infringement or the like will result,
he will notify the Buyer to this effect in writing within two weeks after the signing of this agreement. If
Buyer does not receive notice and is subsequently held liable for the infringement or the like, Seller
will save Buyer harmless. If Seller in good faith ascertains the production of the goods in accordance with
the specifications will result in infringement or the like, the contract shall be null and void.
12. NON APPROPRIATION. All funds for payment by the City under this contract are subject to the
availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of
funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the
City will terminate the contract, without termination charge or other liability, on the last day of the then -
current fiscal year or when the appropriation made for the then -current year for the goods or services covered
by this contract is spent, whichever event occurs first. If at my time funds are not appropriated for the
continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written
notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this
contract beyond the date of termination.
13, RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting
them,
14. CANCELLATION. Buyer shall have the right to cancel for default all or any pan of the undelivered
portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller
becomes insolvent or commits acts of bankruptcy Such right of cancellation is in addition to and not in
lieu of any other remedies which Buyer may have in law or equity
15 TERMINATION. The performanceof work under this order may be terminated in whole, or in part by the
Buyer in accordance with this provision. Termination of work hereunder shall be effected by the
delivery of the Seller of a "Notice of Termination" specifying the extent to which performance of work
under the order is terminated and the date upon which such termination becomes effective. Such right or
termination is in addition to and not in lieu of the rights of Buyer set forth in Clause 13, herein.
16 FORCE MAJEURE. Neither party shall beheld responsible for losses, resulting if the fulfillment
of any terms of provisions of this contract is delayed or prevented by any cause not within the control of
the party whose performance is interfered with, and which by the exercise of reasonable diligence said
party is unable to prevent.
17 ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or delegation of
any obligation made by Seller without the written permission of the Buyer. Any attempted assignment or
delegation by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity
with this paragraph.
18 WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole or in pan
by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by
consideration and is in writing signed by the aggrieved party
19 INTERPRETATION -PAROLE EVIDENCE This writing, plus any specifications for bids and
performance provided by Buyer in its advertisement for bids, and any other documents provided
by Seller as part of his bid, is intended by the parties as a final expression of their agreement and intended
also as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by
the Uniform Commercial Code is used in this agreement, the definition contained in the Code is to control.
20. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code, Whereever
the term "Uniform Commercial Code' is used, it shall be construed as meaning the Uniform Commercial
Code as adopted in the State of Texas as effective and in force on the date of this agreement.
21. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question
the other party's intent to perform he may demand that the other party give written assurance of his intent
to perform. In the event that a demand is made and no assurance is given within five (5) days, the
demanding party may treat this failure as an anticipatory repudiation of the contract.
22. INDEMNIFICATION. Seller shall indemnify, keep and save harmless the Buyer, its agents, officials and
employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments,
costs and expenses, which may in anywise accrue against the Buyer in consequence of the granting of
this Contract or which may anywise result therefrom, whether or not it shall be alleged or determined that
the act was caused through negligence or omission of the Seller or its employees, or of the subSeller or
assignee or its employees, if any, and the Seller shall, at his own expense, appear, defend and pay all
charges of attorneys and all costs and other expenses arising therefrom of incurred in connection therewith,
and, if any judgment shall be rendered against the Buyer in any such action, the Seller shall, at its own
expenses, satisfy and discharge the same Seller expressly understands and agrees that any bond required
by this contract, or otherwise pmvided by Seller, shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the Buyer as herein provided.
23. TIME It is hereby expressly agreed and understood that time is of the essence for the performance of
this contract, and failure by contract to meet the time specifications of this agreement will cause Seller
to be in default of this agreement.
24. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered into
pursuant to this request, minority and women business enterprises will be afforded equal opportunities to
submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, sex or natural origin in consideration for an award.
25. NON -ARBITRATION. The City reserves the right to exercise any right or remedy to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a coup
of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative
and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision
and another provision in, or related to, this document, this provision shall control
26. RIGHT TO AUDIT. At any time during the term of the contract, or thereafter, the City, or a duly
authorized audit representative of the City or the State of Texas, at its expense and at reasonable
times, reserves the right to audit Contractors records and books relevant to all services provided to the
City under this Contract In the event such an audit by the City reveals any errors or overpayments by
the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days
of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the
City from any payments due Contractor.
27. HOUSE BILL 2015. House Bill 2015, signed by the Governor on June 14, 2013 and effective on January
1, 2014, authorizes a penalty to be imposed on a person who contracts for certain services with a
governmental entity and who fails to properly classify their workers. This applies to subcontractors as well
Contractors and subcontractors who fail to properly classify individuals performing work under a
governmental contract will be penalized $200 for each individual that has been misclassified. (Texas
Government Code Section 2155.001).
28. ASSIGNING OR SUBLETTING THE CONTRACT. The Contractor shall not assign or sublet the contract,
or any portion of the contract, without written consent from the Director of Purchasing and Contract
Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof
on insurance from the Subcontractor that complies with all contract Insurance requirements.
29 HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES. House Bill 1295, adopted by the 84th
Legislature, created §2252.908, Texas Government Code. Section 2252.908 requires a business entity
entering into certain contracts with a governmental entity or state agency to file will the governmental entity
or state agency a disclosure of interested parties at the time the business entity submits the signed contract
to the govemmental entity or state agency Instructions for completing Form 1295 are available at
)ygp-//%—.ci.l ubbock. tx. us/departmental-websites/departments/ourchasine/vendor-information
30 CONTRACTOR ACKNOWLEDGES, by supplying my Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the descriptive material
contained herein and any additional associated documents and Amendments. The City disclaims my terms
and conditions provided by the Contractor unless agreed upon in waiting by the parties. In the event of
conflict between these terms and conditions and any terms and conditions provided by the Contractor, the
terns and conditions provided herein shall prevail. The terms and conditions provided herein are the final
terms agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
Rev. 42016
CONTRACT PRICING WORKSHEET
Contract No.: FS12-15 Date:
5/3//2016
Agency: Lubbock Preston Smith International Airport
Contractor:
ESiddons-Martin Emergency Group
Contact:
Prepared:
:Travis Ownby
address ;5401 N. Martin Luther King Blvd.
Phone:
?281-442-6806
address :Lubbock, Texas 79403
Fax:
X281-442-0850
Email:
Email:€townbytctWsiddons-martin.com
Prod. Code: SF01 IF
Description: Oshkosh H-Series 22' Front Mount
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
$724,739.68
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
Description Cost
Description
Cost
Subtotal From Additional Sheet(s):
$
-
Subtotal B:
$
Total Published Options
$
724,739.68
C. l npublished Options - Itemize below / attach additional sheet(s) if necessary.
Description Cost
Description
Cost
Subtotal From Additional Sheet(s):
$
(147,245.05)
Subtotal C:
$
(147,245.05)
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B)
-20%
D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.)
Description Cost
Description
Cost
Subtotal D:
$
-
E. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D)
$
577,494.63
Quantity Ordered: �1
X Subtotal of A + B + C + D:
577494.63 =
Subtotal E:
$
577,494.63
F. H-GAC Fee Calculation (From Current Fee Tables)
Subtotal F• :
$
2,000.00
Description Cost Description
Cost
Subtotal of column Subtotal of Column
Subtotal G:
Delivery Date:;
H. Total Purchase Price (E+F+G): $ 579,494.63
SPECIFICATIONS FOR
4 X 4 ALL WHEEL DRIVE CAB -FORWARD CHASSIS
WITH HIGH PERFORMANCE ROTARY POWER BROOM
GENERAL
Page 1
These specifications contemplate the furnishing and delivery of a NEW ALL -WHEEL DRIVE
HEAVY DUTY CAB FORWARD CHASSIS and indicate in general the type, size, and quality
desired.
This vehicle shall be all wheel drive and must be designed and manufactured in the United
States, for the specific purpose of snow removal, with a minimum 50,000 Ib. GVW rating,
approximate wheel base of 164". The configuration shall be suitable for front mounted
attachments. The forward mounted cab design shall have near center steering and a rear
mounted chassis drive engine. This vehicle shall comply with all applicable FMCSR and FMVSS
quality/safety standards, and requirements of the FAA Advisory Circular 150/5220-20.
All parts and components of this unit shall be engineered and classified as HEAVY DUTY, and
shall be of the size, material, and strength to sustain the maximum load limits and severe
operating conditions encountered in snow removal, while resulting in minimum wear and failure.
These specifications require the doing of all things necessary or proper for, or incidental to the
furnishing of said unit. All items of design and equipment not listed in these specifications, but
involved in carrying out their intent, are required to be furnished by the bidder, the same as if
these items were specifically mentioned and described in these specifications.
PROTOTYPES AND EXPERIENCE
The airport sponsor requires this specified piece of equipment in order to maintain the airfield
during large and small snow events. It will be a central and critical element in the fleet and in
the effort to accomplish the airport's published snow plan. Experience building machines of this
nature is mandatory as is a track record of recent manufacture and in-service record for
machines comparable and similar to that specified.
TYPE & SIZE
This unit shall be designed for one man operation, and have a fully enclosed, thermally and
acoustically insulated, aluminum and glass cab mounted center frame, as far forward as good
engineering practices will permit. The operator shall be near center cab positioned for visibility
in high speed snow removal operations.
The front attachment to front axle dimension shall be kept as close as possible. This cab
location and the axle to attachment dimension are necessary in order to have the operator as
far forward as good engineering practices will permit, allowing greater visibility and
maneuverability while clearing debris from runways and taxiways.
Page 2
CHASSIS
The chassis shall be designed to permit easy and safe mounting and dismounting of the unit for
operators and service personnel. Grab bars shall be installed as required for safe mounting and
dismounting by personnel following OSHA standards of 3 -point contact during all mount and
dismount activities. This shall include a minimum 1 -inch diameter vertical grab bar behind each
door, to include round tactile material for improved grip. The inside of each door shall include a
minimum 1 -foot grab handle positioned under the window. It shall be made of minimum 1 -inch
diameter material, round only (no sharp edges or corners) for safety. All sheet metal, cowling,
steps and fenders shall be free of sharp edges and protrusions, and include ample supports
and bracing to prevent distortion and cracking. All steps or walkways shall be raised lug or
expanded metal type construction.
FRAME
The frame shall be of Grade 8 bolted construction, with heat treated, 120,000 psi yield strength,
single channel carbon manganese steel rails, connected by an adequate number of cross
members to resist frame distortion from the lateral stress expected in this application. Minimum
bar size shall be 12.375" X 3.875" X.375", with minimum 2,818,000 inch pound RBM per rail.
The frame shall be the industry standard 34" width. There shall be two (2) tow hooks mounted
on the rear of the vehicle. FRAME LINERS, WRAPPERS, FISHPLATING, AND BOLT -ON
EXTENSIONS ARE NOT ACCEPTABLE.
A straight, full width rear bumper is required to protect the rear of the vehicle. Bumper shall be
approximately 12 inches in height to offer ample protection at rear of the vehicle. For
maneuverability, the unit shall have an angle of departure of no less than 15 degrees.
Mud flaps shall be provided behind both axles and in front of rear axle to avoid snow and debris
on truck.
CHASSIS DRIVE ENGINE
The engine shall be of the 2013 EPA compliant, four stroke diesel type, six (6) cylinders,
minimum 11.9 liter nominal displacement, developing a minimum of 350 horsepower at 1800
RPM, with engine governed RPM of 2100, Cummins brand preferred. Engine shall be equipped
with latest diesel electronic control and engine management system.
The chassis engine shall be equipped with cruise control and high idle feature. Switches in the
upper cab control panel shall allow the operator to select either high engine idle when the
vehicle is in a stationary position or cruise control when the vehicle is moving. Either function
shall be automatically disabled if the operator utilizes the brake or throttle pedals or parking
brake control valve.
The engine shall be provided with full flow, replaceable oil filters, heated fuel water separator,
engine manufacturer's standard fuel filtration system, and emergency (power de -rate) system
with light and buzzer, in event of high water temperature and/or low oil pressure. Two switches
conveniently located for the operator shall be provided, one to manually activate the emissions
regeneration system and one to inhibit the regeneration process. An automatic measured shot
Page 3
ether starting aid with thermostatic control shall be provided. Starter shall be Delco. Engine shall
have a front engine PTO flange for mounting a front mounted hydraulic pump to be driven
directly off the crankshaft.
A dry type two stage air cleaner is required with provisions for modification of air intake, offering
both outside of hood and under hood air intake as required by seasonal and local conditions to
assure that engine manufacturer's intake air temperature limitations can be met. Chassis
engine air intake filter canister(s) shall be located under the chassis engine hood on stand away
brackets to avoid snow build up on exposed mechanisms. An additional intake air pre cleaner is
required due to the local conditions.
A stainless steel exhaust guard shall cover the external exhaust components to protect crew
from burns.
SIDE DRAIN KIT CHASSIS ENGINE
For ease of maintenance, a side drain kit is required. This kit shall include hosing and valves to
allow easy draining of operational fluids from vehicle components. Specifically, outlets and
hoses shall be supplied and labeled to allow draining of chassis radiator and cooling system,
and chassis steering oil reservoir. Outlets shall be frame mounted in area(s) to allow easy
access.
CHASSIS ENGINE ACCESS COVER
The carrier engine access cover shall be a fiberglass tilting type with an air over hydraulic assist
system installed on the vehicle, controlled from the rear bumper area. Hoist shall operate on
system air pressure by means of push to operate controls. Hood lift shall include a minimum of
two (2) hydraulic cylinders to avoid deformation of engine cover, one on left and one on right,
mounted under the hood to avoid snow build up on exposed mechanisms. Lowering shall be
accomplished by means of an orifice release to provide a slow and safe lowering of the hood.
Two guides shall be mounted below the leading edge of the hood one left and one right, to self
align hood as it lowers. Rollers or other appendages on the hood shall lower to the outside of
these guides. A chassis lubrication data plate shall be affixed to drivers' side of the chassis
engine hood. The data plate shall provide a visual guide for all lubrication points and lubrication
specifications that are utilized on the chassis.
CHASSIS ENGINE COOLING SYSTEM
The cooling system shall consist of a HEAVY DUTY radiator and engine air charge cooler
assembly. The charge air cooler (CAC) shall be mounted above the coolant radiator core to
optimize air flow and reduce the opportunity to collect snow and other debris between the
cooling cores. The coolant and air flow shall be horizontal for maximum cooling with the side
tanks, and side members bolted together to form a rigid frame. The tanks shall be steel and the
core shall be constructed of copper and brass. The radiator and air charge cooler cores are to
have a corrosion retardant coating applied through an ecoating process. Sturdy steel support
rods (minimum 1/2 inch diameter) between radiator and frame, complete with rubber vibration
isolating pucks at frame end are required. There shall be at least one support bracket on left
and right of radiator, providing stability for the cooling package.
Page 4
A transmission cooler shall be located integral to the radiator protected within one of the coolant
radiator side tanks. A thermostatically controlled, air operated two speed fan clutch shall drive a
suction type fan. Radiator shroud is required to properly direct air flow through cooling system.
An engine mounted fan ring is required and shall attach to the cooling system radiator and
charge air cooler through a flexible rubber material. Normal operational engine movement shall
not put undue stresses into the cooling system radiator or charge air cooler. The engine cooling
system shall be filled with permanent type antifreeze protecting the system to -40 degrees F. A
spin on coolant filter and silicone radiator and heater hoses shall be provided.
Fan belt shall be serpentine type. Engine shall be equipped with an automatic belt tensioning
device.
CHASSIS ENGINE COOLING SYSTEM CERTIFICATION
Certification and proof of chassis engine cooling tests are required in the bid package.
Certification shall include a dated, signed letter from the engine manufacturer indicating
approval of the installation as bid. Certification shall prove suitable cooling capacity in ambient
temperatures up to 100 degrees when operated at maximum horsepower. Certification shall be
for horsepower equal to or greater to the horsepower required within this specification.
Lack of proper certification proof in the bid will be considered reason to reject any proposed unit
as an untested and unreliable prototype.
FUEL SYSTEM
Twin fuel tanks shall have a minimum total capacity of 250 gallons. The tanks shall be
constructed of heavy gauge steel and be properly fastened to the frame. A four inch diameter
filler neck with chain connected cap and brass tank drain plugs shall be provided. Fuel tanks
shall be interconnected to allow equalized fuel level in both tanks. A Racor 3250R heated
fuel/water separator shall be installed in the supply line to the engine fuel injectors.
TRANSMISSION
The transmission shall be Allison RDS — electronically controlled four -speed automatic
minimum, with a low gear ratio of 3.51:1, and shall be supplied with the appropriate torque
converter for this application. Shifting shall be accomplished via a shift control within easy reach
of the operator. A low transmission oil level sensor system shall be included in the electronic
transmission. Touch pad control shall be located near driver, enabling operator to shift gears
with left hand. A dedicated back up connection shall be provided between touch pad shifter
and vehicle electronic system EXTERNAL TO THE J1939 DATA BUS CONNECTION to allow
operator to shift into gear during fault mode or if main J1939 data bus fails. This back up
connection is essential for emergency egress from active runways.
TRANSFER CASE — BEVEL GEAR TYPE
The transfer case shall have two speeds with a torque proportioning bevel gear differential
which provides equal distribution of torque to the front and rear axles. A driver controlled air
actuated lock system shall allow the operator to lock out differential action between the front
Page 5
and rear axles. The hi -low range selection shall be electric over air actuated and operated from
the cab and equipped with Smart Shift° to eliminate range shifting at excessive speeds. For
vehicle and equipment protection, if the shift is not completed by the electric/air system within
one minute, the system shall cease attempts at range shift and notify the operator of the failure
by a flashing light at the control switch. Operating range of the transfer case is to be displayed
on the main dash LCD screen. The transfer case shall have a torque transmission capacity
exceeding the maximum torque developed by the engine and transmission, and shall be
approved for the application and be manufactured by the chassis builder for positive integration
with drive system.
FOUR WHEEL STEERING SYSTEM
Front axle steering shall be Sheppard integral hydraulic power assist gear type. The steering
gear shall be rated for heavy duty service. Four wheel steering shall be electronically
coordinated through the standard steering wheel. A selector switch within easy reach of the
operator shall provide the option of front steer only, crab steer, or coordinated front/rear steer.
Additionally, a single axis joystick shall be provided for controlling rear steer only.
The system shall include safety provisions for dampening of all wheel steer effects at higher
speeds, but it shall also allow full operation while the vehicle is moving at lower speeds. An
indicator shall be provided in the cab to display mode selected and rear wheel position. Also for
safety, there shall be a mechanical linkage maintained at all times between the steering wheel
in the cab and the front axle to assure the ability to control the vehicle in the event of hydraulic
or electrical system failure. Safety dampening of all wheel steer effects shall be related to
vehicle speed and all wheel steer be available in both transfer case speed ranges.
Due to the conditions under which the vehicle will be operated the ability of this equipment to
operate safely at all speeds while maximizing maneuverability, and provide the operator the
ability to select the desired mode of operation "on the go" an electronically controlled rear axle
steering system which operates in conjunction with the mechanically controlled front wheel
steering system is required. This system must consist of the following components and
operating features.
The all wheel steering system consists of the following major components:
• The vehicle's original front steering system
• A driving, steerable rear axle
• Various hydraulic control valves, wheel position sensors, speed sensor and a steering
cylinder located on the rear axle.
• ECU (electronic control unit) and control panel (located in the cab)
OTHER REQUIRED FEATURES
Page 6
• All of the all wheel steering system controls are to be located in the cab easily accessible
to the operator.
• The all wheel steering system must be preprogrammed with multiple steering modes for
improved maneuverability.
• The driver must have the option to select 1. Front steer, 2. Coordinated steer, 3. Crab
steer or 4. Rear -steer only --"on the go".
• The system must be functional in both high range and low range of the transfer case.
• A rear wheel position gage located within easily viewed position of the operator to provide
the operator with an electronic gage of rear wheel cramp position.
• A managers key switch which will allow management to disable the all -wheel steer system
for operators who are not properly trained.
AXLES
The rear axle shall be of the drive/steer type, and of the full floating, torsion flow type with a
single reduction spiral bevel gear design, minimum 23,000 pound GVW hub and brake rating,
minimum 10" ground clearance, capable of withstanding the loads of the unit being bid. A driver
controlled traction differential unit is required in the rear axle.
The front axle shall be of the drive/steer type, and of the full floating, torsion flow type with a
single reduction spiral bevel gear design, minimum 27,000 pound GVW hub and brake rating,
minimum 10" ground clearance, capable of withstanding the loads of the unit being bid. A driver
controlled traction differential unit is required in the front axle.
For extended life, the steering -drive wheel ends shall be bolted to and removable from the
center section of the axle housing. The cardan drive type joints shall be totally enclosed within
a sealed ball and socket to protect the moving parts of the axle and steering joints from dirt and
slush. The trunnion pins shall be supported by pre -loaded tapered roller bearings to insure long
life and smooth steering at all cramp angles.
DOUBLE REDUCTION TYPE AXLES AND HUBS WILL NOT BE ACCEPTABLE.
SPRINGS
The unit shall have alloy steel springs of the semi -elliptical type, with minimum 27,000 Ib. front
and minimum 23,000 Ib. rear ratings. The front springs shall be so designed and engineered
as to provide reserve carrying support with blower head raised in the transport mode. The
spring hangers, pins and supports shall be heavy duty to give long life. The pins shall be of the
grease type with substantial bronze bushings.
Page 7
BRAKES & AIR SYSTEM
The service brakes shall be fully air actuated, drum and shoe type with a minimum 18.7 CFM air
compressor and documented to conform to FMVSS 121, S -cam type front and rear. The
parking brakes shall be spring actuated, air released at the rear service brake air chambers with
the control switch mounted within the cab and in easy reach of the operator. An electronic anti-
lock brake system is required, 4S -4M. The air system for this unit shall be equipped with frame
mounted, heated Bendix AD -9, or approved equal, air drier system. A quick disconnect coupler
on the right side of the vehicle shall allow introduction of shop air into air system upstream of
the air dryer for filling on board truck system with air. Remote cable drains shall be provided for
each air tank. DISC BRAKES AND DRIVELINE BRAKES ARE NOT ACCEPTABLE.
WHEELS & TIRES
This unit shall be equipped with proper sized wheels and tires for the GVW rating of the unit
being bid. Single wheels shall be furnished for the front and rear axles. The wheels shall be of
the steel disc type with an 11-1/4" bolt circle. The tires shall be Goodyear 395/85R20 MV/T or
equal. One spare front and one spare rear wheel / tire assembly shall be provided.
CAB
This unit shall have a fully enclosed, thermally and acoustically insulated (85 db as measured 6"
from the drivers ear at full engine RPM), aluminum and glass cab. Fiberglass components shall
be used where shaping will assist in snow and air flow around the vehicle to avoid snow build
up on the unit during operation. This shall include the roof and front cowling. A visor above the
windshield outside the cab is required to shield from falling snow and to assist in shading the
operator from sun glare. The operator shall be positioned slightly right of center. Minimum cab
height shall be 132" as measured from the ground to the top of the cab.
The cab of this unit shall be provided as follows:
1. A tilt/telescoping steering column.
2. A single piece panoramic windshield with reverse slope, minimum 2500 square inches.
The windshield shall be heated type, 12VDC with approximately 340 wafts of heating
power. The side door windows shall be power roll down type, one on each side of cab
in each door, 5-1/2 square feet each. Rear window shall be minimum 3 sq. ft,
stationary type.
3. Rear corners of cab shall include sight windows for visibility of processed runway
surface, approximately 320 square inches each.
4. Two peep windows, 340 square inches each, required in cab front fascia below
windshield to assist operator in monitoring working head and casters.
5. All windows shall be tinted safety glass, DOT approved and stamped.
6. Minimum four (4) electric variable speed wiper(s), providing operator clear line of
vision, providing a minimum of 80% swept surface of the windshield. Wipers shall be
mounted above the windshield to assist in snow shedding.
7. Air operated side door window wipers shall be provided. The side wipers shall be
equipped with an interlock system that disables the wiper when the door window is
opened.
Page 8
8. Six quart reservoir for wet arm wipers required. System shall include an automated
sequence which soaks the windshield and performs wiper sweep with the press of a
single button, minimizing dry wipe. Windshield Deluge System.
9. A windshield deluge system is required to maintain operator visibility during snow
removal operations. As a minimum, the system shall consist of a 5 gpm pump, a 16
gallon reservoir, three discharge nozzles above the front windshield, one discharge
nozzle above each side window, one discharge nozzle above left and right rear view
mirrors, and the associated plumbing to make a functional system. Fill point shall be
conveniently located no higher than the bottom of cab door for easy refill. Discharge
shall be controlled by a dash -mounted switch in conjunction with wiper controls. This
system SHALL NOT rely on regular wet wiper discharge for function, but shall allow
single shot discharge for best operational convenience. The deluge system shall be
disabled whenever either of the side (cab door) windows is opened.
10. High output, fresh air type heater/defroster/air conditioner with multispeed fan motor,
mounted behind the operator to minimize visibility obstructions to the front. Cab
heater with defroster shall be capable of maintaining a 50 degree F inside temperature
at sea level when the ambient temperature is -40 degrees F. Air flow of 380 CFM
minimum required. The air conditioner shall be 23,000 BTU minimum rating.
11. A screened, louvered vent is required near cab rear for fresh air intake into
Heater/ventilation unit. The heater/ventilation/AC unit to be digitally controlled, set -it -
and -forget -it style with digital settings up to 95 degrees Fahrenheit. Climate control
shall include auto mode for fan to provide rapid warm up of cab with automatic
throttling down of fan as requested temperature is reached. Vent controls shall be
provided from panel selection including defrost mode dictating outside air intake for
maximum drying effect.
12. Cab doors shall be provided with full length stainless steel piano type hinges. Hinges
shall be bolted to the door and bolted to the cab frame. Hinges shall not be welded to
doors and/or cab. Interior lower panels of doors shall include a nonmetallic liner to
assist in sound absorption. Side sight peep windows required in each door, 70 square
inches each. Glass pane in each skin of door required.
13. Auxiliary power outlets (2) required near center of cab for access by operator or
passenger.
14. Dual, heated, motorized West Coast type mirrors operated from the operator position
in the cab.
15. Self canceling turn signals with hazard switch.
16. Key type starter switch for chassis engine. Integrated safety checks shall prevent
starting when an unsafe condition is detected. Real time feedback to the message
center will report what condition is preventing the system from attempting an engine
start.
17. Coat hooks.
18. Cup holders (two) shall be located front center of cab.
19. The operator seat shall be National Standard Plus air ride, fully adjustable in the
horizontal and vertical positions with high back, air assist, arm rests, lumbar support,
cloth covered, and load adjustable and furnished with 3 point type safety belts.
Adjustable arm rest shall contain joystick for implement control. Arm rest control shall
Page 9
include a vertical stow feature to facilitate easy egress/ingress of operator. A detent
shall lock arm rest in the stowed position, with release control provided for operator.
20. An air ride passenger jump seat shall be provided to the left of the driver. It shall also
be equipped with three point type safety belts; arm rests are not required.
21. All digitally controlled electrical circuits shall be protected by solid state circuitry and
logic. Power supplies to control modules shall be protected by manual reset circuit
breakers. Master wiring circuitry boxes shall be mounted behind operator. Manual
reset circuit breakers controlling all analog circuits shall be easily accessible.
22. The interior of cab shall be fully insulated. The floor of the cab shall be insulated with
thermal -acoustical sound barrier floor mat.
23. Master connection point for radios in control console above windshield near center of
cab.
24. Electric horn
25. Multiple access panels in upper console to allow easy access to switch and wiring
connections
Instrumentation shall be centered on a color liquid crystal display mounted to the tilt/telescoping
steering wheel. Available information shall include:
1. Speedometer/odometer
2. Tachometer and hour -meter that registers when engine is running only.
3. Voltmeter.
4. Air pressure gauge (dual system, physical gauge required)
5. Time of day
6. Fuel level with low level indicated by color (12% remaining gauge shall be yellow for
caution; at 6% level, gauge to be red for urgent situation)
Warning Icons required for:
1. Low Air Pressure
2. ABS Fail
3. ABS Communication Lost
4. Engine Stop
5. Engine fail warning
6. Low voltage
7. Engine overheat
8. Engine low oil pressure
9. Engine air intake restriction
10. Transmission overheat
11. Transmission fail
12. Control system node communication lost
13. Transmission Communication lost
14. Parking brake applied
15. Transmission range
16. Traction lock engaged
17. Windshield washer fluid low level indicator
18. Message center for fault messages affecting operation
Page 10
19. Diesel Exhaust Fluid level gauge
20. Diesel Exhaust Fluid level icon
21. Diesel Particulate Filter lamp
22. High exhaust temperature lamp
23. Hydraulic temperature warning
24. Hydraulic fluid level low
25. Left and Right turn indicators
26. High beam indicator
A summary of fault messages with most probable resolutions shall be provided in the service
manuals required elsewhere in this specification.
Multiple selections of display shall be provided for operation and maintenance. Fault codes
shall be "notify of failure" with operator attention drawn to the area of fault. Display of ground
speed required. Display shall include selectors to page through digitally displayed
instrumentation for maintenance and routine preflight check list procedures. As a safety
feature, to prevent operator skimming of instrumentation during operations, screen selection
controls shall become non functional at approximately 2 mph with the screen display reverting
to operating mode information.
ELECTRICAL & LIGHTING
Electrical system shall be multiplex technology for efficiency and maximization of control
parameters. All lighting on this vehicle shall conform to FMVSS. All lighting shall be 12 volts,
and shall include, but not be limited to, the following:
1. Two (2) fender mounted headlights w/ integral turn signals per FMVSS.
2. Tail, stop, clearance and backup lights per FMVSS. Back up alarm Preco 1040 with auto
adjustment for noise level,
3. Whelen 800 amber strobe beacon near or on cab roof with switch for operator.
4. Cab dome light.
5. Variable intensity instrument lighting, push button control with ramp up through
approximately 16 steps.
6. Weatherproof wiring shall be GXL nomenclature type, insulated and numbered, required
circuit breakers for analog circuits shall be located in easily accessible weatherproof
electrical panels.
7. Two (2) headlights with high/low beam and integral turn signals mounted on a light bar near
front outside corners of cab near leading edge. Light bar shall be vertical and made of
round material to allow infinite positioning and aiming of auxiliary lighting as specified.
Deutsch type sealed connector required at each light bar to pass electrical connections
through cab shell.
8. One (1) 12 -volt, 270 -amp minimum alternator with built-in regulator.
9. Four (4) 12 -volt, maintenance free batteries with a total 3800 cold cranking amperes.
10. Batteries to be installed in a separate frame mounted compartment with corrosion resistant
interior.
11. On board 110/12 volt trickle charger required, 1.5 amp minimum.
Page 11
12. Two (2) multipurpose type work -lights to be mounted under the chassis hood with individual
on/off switches and an over -ride switch for the pair.
13. One pair of Speaker brand HID high intensity discharge lights shall be provided on the cab
light bars.
ON -BOARD DIAGNOSTICS AND ELECTRONIC CONTROL SYSTEM
Functional control of vehicle shall be centered on an electronic control system utilizing J1939
data bus. Reliability and precision operation of the unit requires heavy reliance on solid state
circuitry and components and minimized reliance on traditional multi -pin "physical switch" type
relays. Electronic control systems shall include on board diagnostic assistance and other
features to simplify the operation, troubleshooting, and repair of the unit. Proprietary engine
and Allison transmission data and troubleshooting readout not required. .
ECU's, VIMS, Power Modules and Direct Current Controllers
Electronic control modules shall be of the highest reliability and durability for use in mobile
equipment. System shall comply with the following:
1. High amp manual resettable circuit breaker protection is required upstream from
the electronic control modules;
2. Y's from the data bus to the modules shall be physically labeled in the vehicle for
ease of maintenance and troubleshooting;
3. Control boxes shall include a dual external LED tattletale, one LED displaying
constant illumination indicating power supply, and one LED displaying a
"heartbeat" indicating internal proper function;
4. A timer module shall serve to keep electronic modules live for 1 hour after last
cycle of door switches indicating egress from vehicle. This unit shall maintain
heartbeats and power indicators at modules and their function without the key
switch on. After
5. 1 hour period without a change of status in door switches, unit shall automatically
shut down completely.
6. Data bus terminal resistors shall be EXTERNAL to control modules for ease and
economy of replacement. Terminal resistors within the control boxes shall NOT
be used as part of the electronic system structure;
7. Certifications of testing and durability of electronic modules
8. EMI -RFI (meeting mil -spec of 150 volts/meter
9. Salt spray survival for 1,000 hours minimum (ASTM 13117)
10. Water immersion
11. High temperature tested at 125% overload for 100 hours, minimum;
12. Vibration tested to 50 g's
13. VIM shall be capable of 245 amp sustained output capacity to provide engineered
margin of safety;
14. VIM shall be overload and reverse polarity protected with self diagnostic
capabilities;
15. Field Effect Transistors (FET) shall provide power output to electrical functions,
acting as a solid state relay and circuit breaker in one;
Page 12
16. FET shall shut off automatically in the event of short to ground, cycling on and off
to test itself for proper function to avoid damage while allowing search and repair
of fault;
17. Individual FET ratings and over -current protection to be programmed to values of
1 to 15 amps depending on task assignment;
ON BOARD DIAGNOSTICS FEATURES AND PERFORMANCE
Electronic control system shall include and enable diagnosis of chassis systems and function by
means of the LCD dash display. Engine and transmission diagnosis shall be accessible via
accessible connect ports on vehicle, but need not be in the dash display. Engine and
transmission diagnostics programs and equipment need not be provided with this vehicle.
System shall include the following at a minimum:
1. Message area on LCD to display error message to operator as any system function fails.
Available during operation on operations screen;
2. Error message toggle if more than one failure is present;
3. Password registration with chassis OEM's Service Department;
4. Memory retention of failures until cleared by maintenance personnel with password
access;
5. Real time operational indicator of system function on diagnostics/maintenance screen
BROOM ATTACHMENT
These specifications contemplate the furnishing and delivery of one (1) NEW HEAVY DUTY,
HIGH PERFORMANCE, HIGH TORQUE FRONT MOUNT DEDICATED RUNWAY BROOM
and indicate in general the type, size and quality desired.
The broom head shall provide a swept path of 14.7 feet. It shall be 46 inches in diameter and
be capable of producing 4820 Ft -Lbs of torque and 525 RPM, with an air blower system
capable of producing 22,800 CFM at 450 MPH. The broom head and air blower shall be
hydrostatic drive with infinitely variable speed hydraulic pumps and fixed displacement motors.
The broom shall have the ability to remove snow, ice, slush, sand and other debris at rated
speeds up to 40 MPH depending on conditions. To confirm this, the following must be supplied
with the bid.
Engineering hydraulic power calculations confirming the broom speed and available
torque values must be supplied with the bid. This includes sizes and specifications of all
components from the engine to the broom shaft including specification sheets for the
broom and air blower hydrostatic pumps and motors showing type, size, and
manufacture. Efficiency losses must also be accounted for. The calculations must be
understandable, complete, logical, and in a mathematical order per the Society of
Automotive Engineers (SAE) and the Fluid Power Society standard formulas and
practices. The burdened of proof is the responsibility of the bidder.
ENGINE ASSEMBLY
The engine used to power the broom head and air blower system shall be a six -cylinder
Page 13
Cummins QSX 11.9 turbocharged diesel engine rated a minimum 500HP @ 1800 rpm, 11.9
liter displacement minimum. It shall be liquid -cooled, Tier IVi "interim" EPA emission certified,
and equipped with electronic controls for fuel injection and engine management including an
automatic de -rate system and an electrical connector for the diagnostic system.
The engine shall be provided with a full -flow replaceable oil filter and bypass filter, 12 -volt
starter, and an air intake with a two-stage air cleaner including;
1. Internal fixed vane centrifugal pre -cleaner
2. Primary dry element and safety element
The engine electronic control system shall monitor air intake temperature at the turbo charger to
determine whether air intake shall be from the inside or outside of the engine compartment. The
air intake mechanism shall automatically transfer in this manner. In the event of an error the fail
safe shall be outside air.
An automatic measured shot ether starting aid shall be provided for the broom engine.
The exhaust system shall include a diesel particulate filter compatible with the engine specified
The exhaust shall have a rain -cap and shall be mounted on top of engine enclosure.
The heavy-duty cooling radiator and heavy-duty charge air cooler shall be mounted behind the
engine, not above the engine. Antifreeze shall have protection to minus 50 degrees Fahrenheit
ambient temperature with distilled water for anti -corrosion purposes and supplemental coolant
additive for cavitation and corrosion protection. The cooling fan for the radiator and charged air
cooler shall be mechanically driven with automatic thermostat (high / low) control. For simplicity
and reliability, hydraulic driven fans are not acceptable. The cooling fan shall be surrounded by
an engine mounted fan ring. A flexible connection shall be provided between the engine fan ring
and radiator/CAC shroud to allow independent movement of the radiator and engine.
A heated fuel water separator shall be dedicated to the auxiliary engine. Remote drain valves
shall be provided for the engine oil, radiator coolant and hydraulic oil.
The fuel supply shall be supplied by the chassis engine fuel supply. A heated fuel water
separator shall be dedicated to the auxiliary engine. Drain lines shall be provided for engine oil,
radiator coolant and hydraulic oil. Application approval from engine manufacturer must be
supplied with bid. Application approvals from a third party or engine dealer or distributor ARE
NOT ACCEPTABLE.
Application approval from the broom engine manufacturer must be supplied with bid.
Application approvals from a third party or engine dealer or distributor are not acceptable.
For ease of major repairs, the entire broom power unit shall be mounted onto a steel framework
to allow installation or removal of the following major components as a single unit: engine;
hydraulic pump drive & pumps; engine & hydraulic cooling system; air intake system; broom
hydraulics reservoir; engine exhaust system.
Page 14
ENGINE ENCLOSURE
The molded fiberglass engine enclosure shall cover the entire auxiliary engine assembly. It shall
be weatherproof design and totally enclosed to eliminate snow ingestion. Airflow through the
enclosure must be controlled. The engine enclosure shall be pressurized using the cooling fan
for the radiator and charged air cooler. It shall have two large removable doors on each side
located for easy access to engine for servicing and repairs, and one single door on the right
side for electrical system access. The enclosure doors shall be equipped with lockable latches
to hold them in place during operation, handles on the outside for easy removal by the operator,
and an "L" shaped bracket on the inside, for easy temporary storage on the outboard handrail
when removed for maintenance. The enclosure shall be provided with internal compartment
lights to illuminate the engine.
For safety and good visibility to the rear, the engine enclosure shall not be wider than the width
of the cab measured at the cab doors.
WALKWAYS
External walkways, constructed of open grating with reinforced cross members, shall extend the
full length of the chassis on both sides, front to back allowing access to the entire engine
compartment. Access steps to the walkways shall be provided on both sides near the middle of
the chassis. Tubular handrails meeting SAE standards 40" high shall extend the full length on
both sides. Interruptions of walkways for the air blower chutes are unacceptable for safety and
user-friendliness reasons.
BROOM HITCH
The broom hitch shall provide low friction, free flotation, shock absorbing, and weight transfer
for the broom head.
The low friction, free flotation is required so that it is independent of broom chassis for
vibrations and bounce considerations and to accommodate surface irregularities. A parallel arm
system with four horizontal pins shall be used. The two arms shall be box construction for
torsional stiffness with 2 -inch diameter pins on grease -able low friction bushings, DX pre -
lubricated type (no metal on metal).
To maximize vehicle tractive effort, braking, steering ability, and overall handling of the broom
chassis, the broom chassis shall carry approximately 65% of the broom weight by utilizing a
weight transfer system. A pair of hydraulic cylinders shall support the parallel arms of the hitch.
Pressure in the hydraulic cylinders provides the lift necessary to transfer approximately 65% of
the broom weight to the chassis. A control valve adjusts the oil in and out of the cylinders to
provide the same weight transfer no matter what the surface irregularities. The vertical stroke of
the hitch cylinders shall be 12" minimum.
The pair of hydraulic cylinders shall also "free float and dampen" the parallel arms of the hitch to
minimize broom bounce at high vehicle speeds. The broom hitch must have hydraulic cylinders
to provide an active shock absorbing systems.
Page 15
For visibility, vehicle dynamics, and broom bounce reasons, the maximum horizontal distance
from the chassis front axle centerline to the broom centerline in the bulldoze position shall be
10'-9.375".
BROOM ANGLE
The broom head shall be capable of swinging 35 degrees maximum left or right, selectable from
an operator's joystick. Using a longer broom than specified to accommodate swept path for
larger swing angles is unacceptable due to storage and maneuverability reasons. The swing
shall be accomplished by means of dual swing arms with four (4) pivot points, which ensures
the weight of the broom head remains approximately on the chassis centerline regardless of the
position of the broom head. The broom pattern shall not vary more than 0.5 inches end to end
for the whole width of the broom.
The bearing mechanism shall allow frictionless motion through the swing and shall be
accomplished by utilizing four vertical parallel shafts at least 2.5 inches in diameter at each end
of both swing arms. The swing arms themselves shall be made from formed steel plate and
machined steel tubing with grease -able low friction bushings, DX pre -lubricated type (no metal
on metal).
BROOM OSCILLATION
The broom oscillation shall provide true flotation left to right for the broom head so that it is
independent of broom chassis to accommodate surface irregularities and thus minimize brush
pattern variation during operation. It shall have at least 8 degrees (+4, -4) of free floating
oscillation from left to right. The ability of the broom head to oscillate shall be provided by
means of a spherical bearing assembly and low friction nylon pads.
BROOM ELEVATION AND BRUSH PATTERN ADJUSTMENT
The broom head lift shall be achieved utilizing two 4 inch diameter hydraulic lift cylinders, one
on each end of the broom frame, controlled by the operator's joystick. The lift cylinders shall be
equipped with a counterbalance valve, to prevent the broom head from creeping down. The
pivoting action shall have adequate stroke to achieve ground clearance during transport when
not in use. An electrical position sensor shall be embedded in the broom head lift cylinder. This
shall provide feedback to the broom pattern control system for closed loop assessment of the
lift position. A toggle switch for remote broom lift control and pattern confirmation shall also be
provided. A weatherproof control box housing the micro switch shall be located on the left side
of the chassis allowing easy, repeatable pattern adjustment from a standing position. Returning
to operator's cab to confirm pattern adjustment is unacceptable. For safety reasons the
operator cannot be positioned under or near the broom head or between the broom head and
chassis to make the pattern adjustment. The brush pattern adjustment process shall be
accomplished without the use of tools.
AUTOMATIC BROOM PATTERN CONTROL
In addition to the manual brush pattern adjustment, there shall be automatic broom pattern control
provided. There shall be a three -position momentary toggle switch in the cab. Toggle forward
shall increase the pattern in predetermined increments. Toggle back and the pattern shall Page 16
decrease in predetermined increments. These broom pattern adjustments shall be achievable
from inside the cab while moving and without raising the broom head. As noted above there shall
be an additional three -position pattern control switch at the exterior control box on the left side
front fender of chassis for control from outside. The system shall automatically readjust the broom
pattern utilizing a preset timer to control the downward adjustments. When the preset time is
reached, the broom head shall index down a preset amount. The system shall disable auto
pattern adjustments when the broom head is raised and the vehicle parking brake is set. Manually
adjusting the pattern from the cab or remote switch shall reset the auto pattern adjustment timer.
BROOM HEAD
The brush itself shall be 46 inches in diameter and 22 feet long comprised of two 9 foot
sections. The broom head frame must sustain the loads imposed by the snow removal capacity
of the unit. It shall be fabricated from 6.5 inch diameter steel tube in tube design with 0.38 inch
walls and include provisions for grease between the mating surfaces. The hydrostatic broom
drive shall be dual end drive. Power shall be supplied from two variable displacement
hydrostatic pumps (Sauer-Danfoss 90 series type) mounted on the engine's gearbox. The
gearbox shall be a parallel shaft pump drive with precision gears and a dipstick for oil level
measurement.
Two high-speed hydrostatic motors (Sauer-Danfoss 90 series type) each connected to a
planetary reduction gearbox shall be mounted within the inner diameter of the broom cores
outer ends to minimize overall width. The motor gearbox connections shall utilize a static o -ring
seal, wet spline type. No dynamic seal shall be used for reliability purposes. The motors shall
not support the broom core loads and the planetary gear box shall be hydraulic oil bath
lubricated (case flushing type). The entire broom head shall be vibration analyzed as a final
inspection with report on vibration spectra (FFT plot). A sample of QA report with FFT plot shall
be included in bid
Speed of broom shall be infinitely variable from 0 to 525 RPM. Available torque at the broom
shaft shall be 4820 ft -lbs at maximum hydraulic pressure of 5075 psi for maximum snow moving
capabilities. Engineering hydraulic power calculations confirming these values must be provided
with the bid. Power shall be transmitted to the broom core from the gearboxes utilizing keyed
tapered hubs to prevent any looseness in the connection for vibration concerns and high
strength molded urethane drive cogs into replaceable hardened steel core drive sprockets of
the core. Hardened steel pilot plates shall support the radial loads.
A maximum 2 inch gap between broom core sections shall be obtained by using a center dual
idler with the same components as the drive ends. The idler bearings shall be encased in a
sealed housing and be provided with oil bath lubrication.
The broom end plates shall be steel fabricated using 0.38 inch thick welded steel plate
construction with 14 inch diameter, 0.38 inch thick steel tube for mounting the broom drive
gearboxes. The end plates shall be reinforced horizontally and vertically using, 2" x 6" structural
rectangular tubing on the inside and 3" x 6.5" formed channel on the outside. The broom end
Page 17
plates shall be secured to broom frame with four 1 inch diameter grade 8 bolts.
The unbolted end plates shall slide outward to allow easy access for core and bristle
replacement. The slide mechanism shall be 4.5 inch round telescoping tube in tube design. A
second 2 inch square tube shall slide on a plastic slide providing additional support and allowing
repeatable location of brush centerline alignment during broom core remove and replace
operations.
CASSETTE BROOM CORES
The cores used on this broom shall be of the cassette style. The design shall allow easy
replacement of worn bristles and replacement with new. The core shall be primarily
manufactured from aluminum to reduce weight, yet have the strength necessary to perform as
needed under normal conditions.
The core shall have plastic wear inserts inside each track to eliminate any wear to the body
(structure) of the core itself. These plastic wear inserts shall be easily replaceable -snap in
design.
The core (s) shall be dynamically balanced and designed to eliminate bouncing and vibration.
The design of the core shall be such that the tip to tip bristle diameter will be approx 46 inch +/-
'/2 inch. There shall be 20 rows of bristles equally spaced.
The cores shall be warranted for a period of 5 years from date of in-service.
BROOM CORE REPLACEMENT
The bristle replacement sections shall be no more than 33 inches in length and all sections shall
be of the same length. They shall be made of a molded reinforced plastic designed to eliminate
and guarantee against distortion of the cassette section.
There shall be a polyurethane formed (molded) cup, which extends up the length of the tuft no
less than three inches for support. This formed cup shall have vertical risers of the same
material to hold the upper rings of polyurethane in place and strengthen the cup. The cups shall
be molded in a way that every four cups are interconnected from the base to the top of each
cup by the same polyurethane material that the cups are made of.
The distance between the center of each cup shall be a maximum of 41.5 mm.
Each tuft shall consist of 120 pieces of zinc coated steel wires with a quality grade of "C". The
wires shall be electro -galvanized, hard drawn crimped steel and exhibit a high fracture
resistance, bent in a "U" shape and held in place "in the cup" by a 1/8 inch diameter steel rod
that runs the full length of each cassette section.
Each cassette section shall contain 20 tufts of .045mm wires as described above.
Page 18
The bristles shall be suitable for use in temperatures seen at the altitude of the airport and be
guaranteed for a period of one year and one full use of the bristles down to the maximum wear
The length of each tuft shall be 11 inches from the top of the cassette strip to the tip of the wire
bristles.
These replacement cassettes shall be guaranteed to fit in the SIB core properly and have the
OEM approval to not void the warranty on the core, which is 5 years from the date the runway
broom was placed in service. They shall also be guaranteed to not void the sweeper
manufacturer's warranty, as any damage to the core may cause damage to the drive system
and frame work of the sweeper.
The cassettes shall be designed to eliminate any possibility of the bent wire tufts from distorting
the cassettes during storage that could be up to two years.
The supplier shall guarantee that this distortion will not occur.
Each set shall consist of the proper amount of cassette sections to fill the entire core.
The reinforcement between the cups adds rigidity to all four of the cups / tufts which will reduce
the bending movement while sweeping and give a better flicking action.
The distance between the tufts is important for better sweeping action at full angle and most
important when the broom head is at less than full angle.
BROOM CASTERS
There shall be two single tire caster assemblies for the 22 foot broom. Since a weight transfer
broom hitch shall be utilized, the chassis carries approximately 65% of the broom weight. The
broom casters shall carry the remaining weight of the broom head. With the reduction in weight
and tires, fewer tires shall be required and tire maintenance reduced. Each caster assembly
shall be free to rotate 360 degrees. The radial pneumatic tires shall be 180/70R8 16 ply. Spring-
loaded adjustable automotive type disk brake shall be supplied per caster to prevent caster
shimmy at all sweeping speeds. The caster assembly shall be non suspension type allowing the
brush to follow the ground contours as close as possible. The broom head caster support shall
be mounted to the main broom frame by means of welded brackets constructed of 0.5 inch
steel plate, minimum. The steel caster assembly shall be attached to the broom head caster
support by means of four bolts for serviceability. The caster axle shall be supported by the
caster mounting body constructed of 0.63 inch plate.
BROOM HOOD
The broom hood shall shield the top half of the brush completely and fabricated from heavy-
duty 10 -gage sheet steel securely bolted to the broom frame. It shall be nonclog design to
prevent ice buildup during freezing slush removal operations at rated speeds. It shall provide
the necessary quick access to the brush for replacement of bristles and for inspection. There
shall be an adjustable and replaceable stripper bar across the front of the broom to prevent
snow carryover. The stripper bar shall be near tangential to the broom outside diameter.
Page 19
A smooth curved scoop hood shall be incorporated across the full length of the broom. The
stripper bar shall be attached to this scoop hood. It shall be connected to but move independent
of the stationary hood. A snow deflector shall be mounted on the front of the scoop. Two
hydraulic cylinders spaced appropriately along the length of the deflector shall adjust the angle
of the defector with respect to the scoop. The deflector angle shall be controlled and adjusted
from the operator's cab. The result is a smooth, efficient, and controlled flow of the snow leaving
the bristle. The stripper bar, the scoop hood, and the deflector structure shall have no
abruption to a smooth flow at any broom / bristle diameter or at any deflector angle.
The adjustment to bristle diameter wear shall be performed using two mechanical acme thread
jacks, one each end of the scoop and broom frame. The adjustment shall position the stripper
bar to the bristle diameter.
This scoop design is required for efficient stripping of the snow off the bristles to prevent
carryover, especially with the high performance snow moving capacity specifications of the bid.
No substitutes are allowed.
SNOW SHED HOOD
A hydraulically operated pivot -type hood shall be provided which allows the operator to tilt the
hood to remove snow that has deposited on top during sweeping operations. Note: The snow
shed hood is in addition to the standard hood. The snow shed hood shall be constructed of a
skeletal steel framework with a black polyethylene cover bolted in place. The snow shed control
system shall prevent operator error to cause damage to bristles or other components. The hood
shall be able to tilt while the broom is rotating. The hydraulic pivot mechanism shall rotate the
snow shed hood in a forward direction at a minimum of 100 degrees from the stowed (non -tilt)
position. The snow shed hood shall be properly supported with supports to prevent damage
from broom vibrations. It shall cover the entire length of the broom hood without interruptions to
effectively remove accumulated snow from the top of the broom. An operator selectable
automatic control mode shall provide hood lift and lower with one touch of the control switch.
FORCED AIR BLOWER
The forced air blower shall be dual centrifugal impeller type with dual inlets and dual outlets. It
shall be mounted between the chassis engine and the broom engine. It shall produce 22,800
CFM total at 450 -mph velocity air out both sides at the same time. Both nozzles shall blow in
same direction at any given time. Deflectors at the nozzle ends shall direct the flow to one side
or the other. The nozzle deflector's control shall be hydraulic and interlocked with the broom
head angle to blow in the direction of broom casting thus controlled by the operator's joystick.
The nozzle deflectors change direction as the broom swings. A separate control shall allow the
nozzle deflector's direction opposite of the broom angle by choice. An additional control shall
permit blowing without broom operation. The velocity and CFM at each nozzle shall be certified
and supplied with the bid.
The air ducts shall rise within the width of the tires of the chassis for transport and storage.
There shall be 12 inches of ground clearance minimum when raised. For safety reasons and
clean design, the ductwork shall be routed underneath the platforms on each side of the Page 20
vehicle.
The centrifugal impellers shall be independently driven via hydrostatic motors. The two motors,
one for each impeller, shall be mounted directly to the impeller shaft. Power to the motors shall
be supplied from a variable displacement hydrostatic pump (Sauer-Danfoss 90 series type)
mounted on the engine's gearbox allowing infinite control of blower speed from 0 to 100%.
Both impeller / shaft assemblies shall be dynamically balanced at the rated RPM. All controls for
the air blower shall be remotely operated from within the cab.
HYDRAULIC SYSTEM
All hoses for all systems shall be properly sized and strength to work with the pressure and
volume of oil required. All hydraulic positioning functions (broom head lift, broom head swing,
deflector, and air nozzle lift) shall be equipped with a hydraulic position locking system. A
counterbalance valve shall be used for the broom lift and reverse and a pilot operated check
valve for the snow shed. All hydraulic functions of the broom shall be electric over hydraulic
valving. Connectors to the solenoids shall be interlocking type to provide a secure connection,
which can withstand normal pressure washing procedures. Piloted operated check valves shall
be installed for the broom swing left and right, deflector up and down, air ducts up and down,
and air nozzles left and right. Fluid and components shall be design for temperature to —20
degrees F ambient cold start. The hydraulic fluid reservoir shall be cyclonic type with lowest
volume possible for the design. Shut off valves for all filters below tank fluid level shall be
installed to allow filter changes without loss of oil.
Proper filtering shall be done on both the high pressure and low pressure circuits and shall
conform to SAE J931. There shall be a 5 -micron absolute rating on the hydrostatic pumps'
filters and placed in the charge pressure lines. One spare spin on canister provided for each of
these charge pressure filters. There shall be a clogged filter indicator light on the cab control
panel indicating filter replacement.
The hydraulic oil cooler shall be integral to the radiator and charge air cooler package. It shall
be controlled by a thermostatic switch to avoid excessively cold oil operation and designed such
that thermostatic failure results in the cooling fan being engaged. A pressure relief shall allow
cold hydraulic oil to bypass the cooler for shorter warm up times. A warning light for low
hydrostatic oil level shall also be supplied.
CONTROLS AND INSTRUMENTATION
All controls shall be electric over hydraulic type. All instruments and controls shall be labeled in
a manner to remain legible for the life of the unit and shall be illuminated. All wiring shall be
either harness, cable, split loomed, or shrink-wrapped. All wiring shall be color -coded, wire
numbered matching drawing schematics and terminal strip, and labeled. The gauge wire and
processes shall be in accordance with common wiring practices, GXL insulation type.
The operator's broom control system in the chassis cab shall have an Active Matrix Display
Page 21
station. It shall use a 7 inch minimum color liquid crystal display screen and use CAN (Controller
Area Network) serial bus system technology. The AMD must incorporate diagnostics. All
systems for the broom and broom engine must be part of the diagnostics. All functions and
displays must be in easy reach of the operator and contiguous with the chassis instrumentation.
The control in the chassis cab shall have all the necessary functions to operate the broom and
air blower and shall have the following:
1) System on / off (keyed)
2) Multifunction CAN controlled joystick for broom head lift/lower and left/ right swing. It shall
also incorporate the snow shed hood lift / stow, deflector angle and the broom and air blower
RPM.
The broom swing, lift and blower nozzle shall be microprocessor controlled (no relays) and have
automatic function for cycle complete control. This allows the operator to have hands free
operation during cycle movement. Moving the joystick in the opposite direction can top and
reverse the cycle. A switch shall allow the operator to use the automatic control or disengage
the system.
3) Command Zone Active Matrix Display;
♦ Mechanical sealed pushbuttons
♦ Broom engine main operating screen
• Engine, broom and air blower speed control and display
• Oil pressure with visual and audible warning alarms
• Coolant temperature with visual and audible warning alarms
• Hydraulic oil temperature with visual and audible warning alarms
• Engine tachometer
• Voltmeter and warning indicators
• Air filter restriction warning and alarm
• Alarms for engine diagnostics and visual warning indicators and displayed faults
• Mode selector: auto / manual
• Status display for:
o Broom / air duct coordination
o Weight transfer system
♦ Menu selection screen: specific AMD function screens are accessed through this screen
♦ Video screen
• Enables the video system to be manually turned on and off
• To be used for future installation of video camera system (when applicable)
♦ Lighting screen
• Daytime / nighttime display screen brightness selection
♦ Joystick / touch pad screen: this screen mimics the features of the joystick and touch pad
• Joystick lift up / down
0 Joystick swing left / right
Page 22
• Deflector up / down
• Mode auto / manual
• Broom on / off
• Blower on / off
• Snowshed hood up / down
• Vibrator on
♦ Engine hydraulics screen: this screen is used for systems monitoring
• Engine, broom and air blower speed control and display
• Per cent engine power
• Engine hour meter
• Inlet air temperature
♦ Settings screen
• Joystick control: broom only, blower duct only, or both
• Air blower nozzle direction: coordinate / opposite broom swing
• Weight transfer with audible alarm when in the off position
• Core life hours
• Maintenance hours
• Automatic broom pattern control
o Pattern increase / decrease
o Broom height position
♦ Engine diagnostics screen
• Display active faults
• Active fault codes
♦ Output diagnostics: this screen is for display only and shows the controller output
diagnostics.
• Individual system output test function
• Output diagnostics last 100 fault history
♦ Setup screen: this screen allows authorized personnel to change the vital settings without
the use of a notebook computer and is password protected.
4) Separate back light touch pad for:
• Deflector up / down
• Mode auto / manual
• Broom on / off
• Air Blower on / off
• Snowshed
o Hood lift
o Hood stow
• Vibrator with minimum 3,200 pounds of force
Controls located in the broom engine enclosure shall be the following:
Single circuit breaker with Master Battery disconnect
ADDITIONAL ITEMS WHICH ARE REQUIRED
Page 23
♦ Ether starting system — Engine ECM controlled
♦ Central remote drain lines with valves for the broom portion
♦ Broom speed tachometer with broom hydrostatic pressure gage, both in cab.
♦ Spare broom bristle set
♦ One replacement caster wheel, tire, bearing and axle assembly
♦ Broom head vibrator: Attached to the broom head shall be a dump truck body vibrator to
shake snow and ice accumulation off the broom head, 12 volt "Cougar" type or equivalent.
3200 pounds thrust impact force minimum. The vibrator shall be cab controlled with on / off
rocker style switch.
QUALITY/SAFETY STANDARDS
Each bid must include the vehicle (chassis) manufacturer's certification that the vehicle
(chassis) meets or exceeds the following requirements based on documented test results.
Documented test results shall be provided upon request.
FMVSS 571-103
Windshield defrosting and defogging systems, in accordance with J1944,
J198.
FMVSS 571-121
Air brake systems.
FMVSS 571-207
Seating systems.
FMVSS 571-210
Seat belt assembly.
40 CFR CH.1
Pass by noise levels (in accordance with SAE J366).
FMCSR 393.94
Vehicle interior noise levels.
FMVSS 571-101
Controls and displays.
FMVSS 571-108
Lamps, reflective devices and associated equipment.
FMVSS 571-120
Tire selection and rims for motor vehicles other than passenger cars.
FMVSS 571-206
Door locks and door retention components.
FMVSS 271-209
Seat belt assemblies.
FMCSR 393-65
Fuel systems and fuel tanks.
FMCSR 205
Glazing for windows.
FMCSR 302
Flammability of interior materials.
DYNAMOMETER
The unit is to be delivered with a chassis dynamometer test report verifying proper operation
and power output of chassis engine and drive train. Dynamometer test shall require engine &
chassis to be run for at least 20 minutes and shall show run up to various power output levels.
Chassis dynamometer speeds to achieve 45 mph minimum and to at least 70% of maximum
engine horsepower output. Test report to include truck serial number. A sample of chassis
dynamometer testing is to be provided in the bid package. This sample shall verify that such
testing is standard practice for the manufacturer. A special procedure to satisfy this
requirement for this procurement only does not demonstrate the quality procedures and
standards desired by the purchaser.
ALIGNMENT
The vehicle is to be delivered with a wheel alignment report verifying proper alignment and set
up of all steering axles, both left and right side. Report shall show camber, caster and toe -in
Page 24
before and after adjustment against acceptable product limits. A sample of such alignment
report is to be provided in the bid package. This sample shall verify that such testing is
standard practice for the manufacturer. A special procedure to satisfy this requirement for this
procurement only does not demonstrate the quality procedures and standards desired by the
purchaser.
PAINT
The complete vehicle shall be painted with one (1) coat of metal primer and two (2) coats of
FAA approved Chrome Yellow acrylic urethane.
MANUALS AND ELECTRONIC SCHEMATICS
The successful bidder shall provide the following product documentation and support
information: One complete set of manuals, operators, parts, and service plus internet access to
parts books.
Successful bidder shall provide both paper and electronic copies of electrical schematic that
include a computer search function. Successful bidder shall also provide at no extra charge the
software required to view schematics and operate this search function. The cost of the software
and any license fees for use are to be included in the single bid price.
If the electronic schematic is multipage, paper copies of schematics shall include reference
indicators directing the reader to connection points on other pages by sheet number and grid
location within each sheet.
WARRANTY
The bidder shall warrant his equipment as to the specified capacities and performance, and to
be free from all defects in design, material and workmanship. All labor, transportation cost and
defective parts shall be replaced free of cost. THIS GUARANTEE SHALL CONTINUE FOR
ONE (1) YEAR AFTER COMMENCEMENT OF ACTUAL OPERATION OF THE EQUIPMENT.
No exceptions to the guarantee requirement will be accepted. Additionally, the engines shall be
warranted for a minimum of two (2) years and the automatic transmission shall be covered for a
minimum period of three (3) years after commencement of actual operation of the equipment.
INSURANCE
To protect the purchaser from potential involvement in litigation, the chassis manufacturer for
this contract shall be adequately covered with liability insurance. The manufacturer shall carry
commercial general liability insurance including coverage for the products -completed operations
exposure, with limits of not less than $1,000,000 Each occurrence (Bodily Injury and Property
Damage), $1,000,000 Products/Completed Operations Aggregate, $5,000,000 General
Aggregate, and $1,000,000 Personal and Advertising Injury. The insurance shall be issued by
an insurance company with a current A.M. Best rating of A- or higher. A Certificate of Insurance
showing that this minimum amount of coverage is currently in force shall be included in the bid
package for the bid to be considered.
MANUFACTURER / SUPPLIER STABILITY
Page 25
In the interest of continued and reliable service, parts, and technical support, equipment
suppliers shall have exhibited a consecutive history of financial stability and manufacture of
similar equipment over a minimum of the past ten years. Documentation shall be provided in
the bid package to verify such continuous business activity, such as location and contact lists
(minimum 10 users), financial statements, and annual reports. In the interest of process and
quality control, the chassis manufacturer shall be ISO9001 certified. Because of the critical
nature of the product and its application, the burden of proof for this requirement lays with the
bidder and/or suppliers.
CHASSIS MANUFACTURER CERTIFICATION:
Chassis manufacturer shall be ISO 9001 certified for the production of heavy trucks. Claims of
self -certification programs are self serving and are not acceptable for this procurement activity.
Third party verification is required given the import and scope of the equipment and the
purchaser's equipment procurement program. Certification documentation of chassis
manufacturer compliance with 9001 FROM AN ACCREDITED THIRD PARTY is required in the
bid package. Bids not including this documentation will be deemed not acceptable.
COMPONENT SOURCING
Because of the critical nature of this machinery, it is essential that the complete unit and all
components be newly manufactured and unused. To this end, the purchaser reserves the right
to compare serial numbers of engines, transmissions, transfer cases and axles with the current
production records of the component manufacturers. Any component found to be used, or not
of current production will be rejected. The contractor (bidder) will replace the component in
question with an appropriate and acceptable new replacement component at his own expense.
LOCALSUPPORT
Because of the critical nature of this machinery and the specialized design of the equipment,
local service and technical support are considered an integral part of its purchase. Therefore,
vendor must be manufacturer or authorized dealer of the vehicle proposed, with enclosed and
heated service facilities within 400 Four Hundred miles of the customer within the State of
Texas.
This service facility must make available factory trained mechanics trained in the delivery in-
service, service, and maintenance of the unit offered and must be equipped to offer prompt
service on the unit at the in-service location. These mechanics must hold current and valid
certifications from the manufacturer. All bidders must be capable of servicing the entire unit
including the chassis, and any auxiliary equipment provided thereon.
The service facility must have fully equipped mobile service vehicles.
The service facility must be equipped to handle the following: body repairs, paint work, welding,
frame and spring repairs, and power train repairs.
The service facility must provide a technical support telephone contact number. User inquiries
shall receive a response to all technical support issues within (4) four hours.
Page 26
To assure that the spirit of this requirement is met, the bidder shall include verification and proof
in the bid package that they and chassis manufacturer have had an established and legally
binding agreement for a minimum of (1) one year.
Further, the airport sponsor reserves the option to travel to and inspect the bidder's sales and
service facilities. This option will be exercised within ten normal business days of the bid
opening. Clear evidence of experience in servicing the unit offered must be shown or the bidder
will be determined to be unqualified and therefore their bid will be determined to be
unresponsive.
TRAINING
A qualified factory trained representative must fully install, start-up, and test the unit as well as
provide training to the operators and maintenance people. Training shall be performed by
factory trained and authorized technician. The training shall be performed at the customer's site
and shall be 8 hours for operators training and an additional 16 hours for mechanics training
(mechanics shall attend the operating training first). The purpose of this training is to review
safe and effective procedures for use and maintenance of the machine, review and test all
systems, assure the full function of the machine. Training will be in small groups — both
classroom and hands on training is required. Printed and bound operators manuals shall be
provided for each attendee with illustrations. A copy sample of this manual must be provided
with a proposal. Material within the manual shall include at a minimum;
1. Vehicle operation and maintenance safety precautions
2. Instrument and control operation
3. Active matrix display summary and operation
4. Seat and seatbelt operation
5. Brake system operation
6. Daily operators' checks and services
7. Drive engine starting and shutdown
8. Auxiliary engine starting and shutdown (if applicable)
9. Driving recommendations
10. Two speed transfer case shifting
11. Special off-road driving procedures
12. All steer system operation (if applicable)
13. Electrical system
14. Maintenance and inspection intervals