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Home My WebLink AboutResolution - 2016-R0167 - Grapevine DCJ, LLC - 05/12/2016Resolution No.2016-R0167 Item No.5.14 May 12,2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for andon behalfof the City of Lubbock,Purchase Order No.31027237 for the purchase of three (3)Mid-Size Dodge Durango Sport Utility Vehicles asper ITB 16-12824-SS,by and between the City of Lubbock and Grapevine DCJ,LLC of Grapevine,Texas,and related documents.Said Purchase Order is attached hereto and incorporated inthis resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 12,2016 ATTEST: dbu.-=*L Rebfecca Garza. City Secret APPROVED AS TO CONTENT Scott Snider.Assistant City Manager APPROVED AS TO FORM: Justin Pruilt,Assistant Ghy Attorney Ccdocs/RES.PurchaseOrder31027237 - GrapevineDCJ.LLC- 3 DodgeSUVs April 25.2016 RTSON,MAYOR City of ',?►Lubbock PURCHASE ORDER TEXAS TO: GRAPEVINE DCJ LLC 2601 WILLIAM D TATE GRAPEVINE Texas 76051 Page - Date - Order Number 1 04/25/2016 31027237 000 OP 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 324 MUNICIPAL DRIVE DAVID GAMBOA LUBBOCK Texas 79404 INVOICEI'O: CITYOFLUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: ww�x Mana Alvarez, Directoro#Pumhasing & Contract Management Ordered 04/25/2016 Freight Requested 11/30/2016 Taken By S SUMMERS Delivery PER D GAMBOA REQ #44966 ITB 16-12824-SS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Mid -Size SUV - Dodge Durango 3.000 25,981.0000 EA 77,943.00 11/30/2016 Terms NET 30 77,943.00 This purchase order encumbers funds in the amount of $77,943.00 awarded to Grapevine DCJ LLC. of Grapevine, TX on May 12, 2016. The following is incorporated into and made part of this purchase order by reference ITB 16-12824- SS dated April 14, 2016 Grapevine DCJ LLC. of Grapevine, TX. Resolution ��i7 CITY OF LUBBOCK Glen C. Robertso , ayor ATTEST: Do PI&O Y% -.1 - I - k' eb I cca Garza, City Secretar Bid Form Mid -Size Sport Utility Vehicles City of Lubbock, TX ITB 16-12824-SS In compliance with the Invitation to Bid 16-12824-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12824-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE* EXTENDED (Days) Measure BID COST ARO** Mid -Size, Sport Utility Vehicle, 4-Door, 1. 3 Each 4x4, 6-Cylinder, per Specification No. $ �S q� 1 $ -7 1 '14 3 %a —9 0 1610 Model Year, Brand Name and Model Number: Provide cutoff date to order from manufacturer: *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of %, net J-02— calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of olfforth. YES= NO S: PurchaseBid Docs/ITB 16-12824-SS Mid -Size Sport Utility Vehicles 4/17/2014 Department/Cost Center requesting vehicle/equipment: 1 of 2 Spec Content Reviewed & Approved by: Department Head Authorizing Release of Spec: CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS MIDSIZE, SPORT UTILITY VEHICLE, 4-DOOR, 4X4, 6-CYLINDER SPEC —1610 VENDORNAME: Gx4!.w:yc-�� IL�c PHONE: YEAR 2-0 MAKE //z MODEL 1-/ IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, FIB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. VENDORNAME: h--r rs� ...-�. vC� � PHONE: NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe a Mid -Size, 4-door, 6-Cylinder, Sport Utility Vehicle, 4 Wheel Drive. Unless otherwise specified, all units shall be furnished GENERAL complete with standard equipment and factory- installed accessories as listed by the manufacturer's printed literature and as stated in the State of Texas fleet automobiles and trucks Texas specifications. 1' GVWR 6,000 pounds 2. WHEEL BASE 112 inches 3, OVERALL 186 inches LENGTH'>- 4. CARGO LENGTH 51 inches 5 PAYLOAD ALLOWANCE 1,550 pounds /th0 fLz RUNNING 6. GROUND CLEARANCE 7.2 inches 4 1 7. ENGINE A. Gasoline, V-6, 3.5 L 3 V6 B. 270 HP .-c C. 248 Ft. Los. Torque Cs c�� 8. TRANSMISSION OEM automatic 8.1 TRANSFER CASE OEM transfer case with automatic locking hubs j S: Purchase/Bid Docs/ITB 16-12824-SS Mid -Size Sport Utility Vehicles 9• TOWING 5,000lbs. CAPACITY 10. MAXIMUM 80 cubic feet i CARGO VOLUME 11 OEM All weather steel belted tubeless radials with crank -up TIRES spare tire winch and full size spare fire. 12. RIM SIZE OEM width rims POWER Includes power windoN� s, power locks, power mirrors, and cruise 13. PACKAGE control with tilt steering wheel. To include keyless entry with (2) Li transmitters 14. SEATS OEM 40/20/40 cloth fabric. Color: charcoal or gray, Aith rear bench type seat. 15. COLOR OEM fleet white MSO and paperwork be Vehicle/equipment will not be accepted by the City of Lubbock without The MSO, all keys, warranty, and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. S /yia /fir. lo. S: Purchase/Bid DocsM 16-12824-SS Mid -Size Sport Utility Vehicles City of Lubbock, TX Fleet Services Bid Tabulation May 12, 2016 ITB 16-12824-SS Mid -Size Sport Utility Vehicles Item Qty UOM Description/Vendor Location Unit Price Extended Price 1 3 EA Mid -Size Sport Utility Vehicle, per Specification No. 1610 Grapevine DCJ LLC Grapevine, TX S 25,981 77,943 Scoggin Dickey Chevrolet Lubbock, TX 30,725 92,175 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-49848 Date Filed: 05/04/2016 Date Acknowledged: 05/04/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Grapevine DCJ, LLC grapevine, TX United States 2 Name of governmenta entity or state agency that is a party to the contract for which the forms being filed. CITY OF LUBBOCK 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods or other property to be provided under the contract 31027237 NEW VEHICLES 4 Name of Interested Party City, Stale, Country (place of business) Nature of interest (check applicable) Controlling Intermediary TENNANT, BILL Grapevine, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is We and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021 CERTIFICATE OF INTERESTED PARTIES FORM 12955 loll Complete NOS. 1- 4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2.3. 5. and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, stale and country of the business entity's place of business. Grapevine DCJ, LLC 2016-49848 grapevine, Tx United States 2 Name of V. ernmental entry or state agency that is a party to the cOn-tra-C-t-f0-r-W--h`lCTi the form is being filed. Dale Filed: 05/04/2016 CITY OF LUBBOCK Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods or other property to be Provided under the contract. 31027237 NEW VEHICLES 4 Name of Interested Party City, State, Count country (place of business) Nature of Interest (check applicable) Controlling Intermediary TENNANT, BILL Grapevine, TX United States x f 5 Check only if there is NO Interested Party. ❑ 5 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. BIIOfI/l1BISALAN NOTAflY PU&JC 90oran. 51W MTam Signature of authorized agent of contracting business entity Ent. 05=010 AFF OVE ` _ Swom to and subscribed betl before me, by the said Je �.: S `--� o ..- c ; this the day of w' 20 ( L , to certify which, witness my hand and seal of office. �L7 r7 /ar I Signature of officer a lenng oath Printed name of officer administering oath Tide of officer administering oath =orms movided by Texas Frhi,e r—i-i-- ....... .. Version V1.0.1021