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Home My WebLink AboutResolution - 2016-R0156 - PO With Bruckner Truck Sales - 04/28/2016Resolution No.2016-R0156 Item No.6.20 April 28, 2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31027024 for the purchase of one (1)Roll-Off Container Assembly Mounted on a 3-Axle Truck Chassis, as per ITB 16-12752-SS, by and between the City of Lubbock and Bruckner Truck Sales,Inc.,of Lubbock,Texas,and related documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed bytheCity Council on April ?R 7016 . GLENlfc.ROBERTSON,MAYOR ATTEST: £Jk *U.g - Rebecca Garza,City Secreta APPROVED AS TO CONTENT: Scott Snider,Assistant City Manager APPROVED AS TO FORM: Justin Priiijt,Assistant City Attorney ccdocs/RES.PurchaseOrder31027024- BrucknerTruck Sales.Inc.- Roll-OffContainer Assembly April 14.2016 I&fIUub TEXAS PURCHASE ORDER TO: BRUCKNER TRUCK SALES INC P O BOX 12068 1125 E SLATON HWY LUBBOCK Texas 79452 Page - 1 Date - 04/04/2016 Order Number 31027024 000 OP SHIP TO: CITY OF LUBBOCK FLEET SERVICES 204 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICETO: CITYOFLUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta r ez, Director f Purchasing & Contract Management Ordered 04/04/2016 Freight Requested 10/31/2016 Taken By S SUMMERS Delivery PER D GAMBOA REQ #47102 ITB 16-12752-SS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Roll off 3 Axle truck 1.000 156,005.0000 EA 156,005.00 10/31/2016 5515- Spec 808S W Total Order Terms NET 30 156,005.00 This purchase order encumbers funds in the amount of $156,005.00 awarded to Bruckner Truck Sales, Inc. of Lubbock, TX on April 28, 2016. The following is incorporated into and made part of this purchase order by reference ITB 16- 12752-SS dated March 17, 2016 Bruckner Truck Sales, Inc. of Lubbock, TX. Resolution #7fflF-R0156 CITY OF LUBBOCK Glen C. Robe on, Mayor ATTEST: aa" jw� Rebe ca Garza, City Secretary 3526 Bid Form Roll -Off Container Assembly Mounted on 3-Axle Truck Chassis City of Lubbock, TX ITB 16-12752-SS In compliance with the Invitation to Bid 16-12752-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12752-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE BID * (Days) W-) Measure ARO** 1. 1 Each Roll -Off Container Assembly Mounted on 3-Axle Truck Chassis, per n S ecificationNo.808-SW / Model Year, Brand Name and Model Number: a0/'1 AAeJ,-1 /'a J 7 / 3 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas. by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and Citv of vxr-Ifforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. S: Pumline/Bid Docs/1TB 16-12641-SS, SINS 2-5-2016 Department/Cost Center requesting vehicle/equipment: 1 of 5 Spec Content Reviewed & Approved by: Department Head Authorizing Release of Spec: Date: CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS ROLL -OFF CONTAINER FRAME ASSEMBLY MOUNTED ON A THREE -AXLE TRUCK CHASSIS SPEC: 808-SW It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendors shall be required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any deviations from the written specification, with date as shown in the Invitation to Bid (ITB), shall be noted on the attached Exceptions to the Specifications. In order to receive full consideration, ITB response quotation must followjhis specification and the ITB's terms and conditions. VENDOR NA.MEWnd&neW Iic4i1Z J041,1955 PRONE: Aa6 —791�7 s— /� MAKE: /W/ / OlL MODEL: e: //I3 —NEAR: t>?g91 NO. ITEM. MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO Tandem rear drive truck chassis with mounted, tilt frame assembly, provided with all features to handle the roll -off type, 30 to 40 cubic yard containers of nominal 22 to 24 feet lengths. Equipment furnished for the specification shall comply with all applicable requirements of the Environmental Protection Agency's Exhaust Emission Standards (940 CFR 85) as issued under authority of the Clean Air Act, as amended, (42 USC 1857, GENERAL et seq). It shall be the responsibility to the vendor to ensure that the equipment furnished meets the most recent requirements of all applicable laws. In the event equipment is famished that is not in compliance with the law, it shall be the responsibility of the vendor to make all necessary modifications to the equipment required to achieve compliance with these laws. A Certificate of Conformity on the engine is to be furnished with bid submission. Truck chassis shall be a conventional cab, design with tilt front I CHASSIS hood, diesel engine powered, with straight frame, and tandem drive axles. 2. CAB TO AXLE Cab to axle trunnion shall match body lift installed. Cab shall be of the conventional type full width design, with tilt CAB hood feature, including all components as normally offered to the such as sound suppression insulation, headliner, g general public, dome light, full instrumentation, dual sun visors, and door mounted armrest. Cab to have air cab mounts. OEM 12 volt starting system, with 12-VDC electrical system. instrumentation shall include full gauges of either analog or digital display for engine oil pressure, 4• ELECTRICAL Coolant temperature, battery voltage or charging amps, fuel level, tachometer, speedometer, and air pressure. All electrical wire harness shall be enclosed in loom and furnished with grommets when passing through any metal component. Pre -Trip exterior light test switch. 5 RADIO Radio Am/FM radio shall be furnished 6. AIR CONDITIONER OEM AC unit with dash outlets. t/ S: Purchasc[Bid Docs/ITB 16-12641-SS, SUVs HEATER OEM fresh air heater defroster assembly. / 7• DEFROSTER V 8_ GLAZING OEM tinted windows all locations. 9. WASHERIWIPERS OEM wiper with intermittent operation and washers. 10. SEATING OEM air ride seats with cloth fabric covering, with seat belts with adjustable arm rest on driver seat only. 11. BUMPER OEM full width front bumper. TOW HOOKS Chassis shall have two (2) front and two (2) rear, frame mounted ✓ 12. with hooks. West coast mirrors on each side with heads not less than 5x 16 13. MIRRORS inches, with separate convex heads of not less than 5 inch ✓ diameter mounted separately, below mirror heads. 14. HORNS OEM electric and air horns. 15. ASSIST HANDLES Handles mounted on each side of cab, providing grip location for entry or exit. 16, COLOR Cab color OEM fleet white, with black frame. Minimum OEM classed 13 liter, diesel fueled, four stroke/cycle, turbocharged, liquid cooled engine with electronic controlled 17. ENGINE emissions, RPMs, and safety alarms, rated at not less than 400 net / horsepower, with not less than 1,450 pounds torque within V governed RPMs. 110V-AC engine block heater, with connector for plugging into standard 110V-AC grounded electrical outlet. Transmission shall be an Allison electronic 4500 RDS automatic, 18. TRANSMISSION rated for not less than 1400 ft. lbs. torque, and provide not less than six (6) forward speeds and one (I) reverse. Front axle shall provide not less than 18,000 lbs. capacity and 19. FRONT AXLES include oil filled hubs and cabs. Rear tandem assembly shall provide not less than 44,000 lbs. 20 REAR AXLES capacity with suspension rated as required. Rear axles shall provide tandem drive design interlocking drive feature. 21. STEERING OEM power assisted steering shall be furnished. Front suspension shall include shock absorbers and rear 22. SUSPENSION suspension shall be the "Hendrickson HN400 Series, 46,000 pound capacity, with 54 inches axle spacing. Full air operated brake system meeting DOT standards with `5" cam design, automatic slack adjusters, automatic heated air dryers 23.BRAKES and spring applied parking brake feature. All drums shall be out- board mounted design. Air compressor shall be rated at not less than 15 CFM. 24 WHEELS Ten hole, hub pilot disk type wheels shall be furnished. Front tires shall be 385/65 R22.5, 18 ply front highway tread or 25. TIRES City approved alternate. All rear tires shall be Duraseal 11R/ 24.5/ 14 ply, mud and snow tread, or City approved alternate. 26.BATTERIES OEM battery configuration providing not less than 1800 CCA. 27. ALTERNATOR OEM heavy duty truck application design of not than 100 AMPS ✓ at 12 volt rating. 28. LIGHTING Truck lighting shall conform with all state DPS, and federal DOT requirements. Chassis and body shall beequipped with LED S: Pumhase/Bid DocOTB 16-12641-SS, SUVs lights. Front grill of cab shall be equipped with LED Whelen M4 series amber/blue split with clear lens; ltem#tEVS-M4M. 29. FUEL TANK(S) OEM fuel capacity of not less than 100 gallons. 1� 30. EXHAUST Shall meet EPA standards. 6/ The tilt frame shall be a "Galbreath" model U5-10-194, or City approved equal. The frame shall accommodate either inside or outside rail designed containers. The frame shall be designed and 31. TILT FRAME furnished with related attachments as required for loading, transporting, unloading roll-on, roll -/off type containers and of 22 to 24 feet length with a gross weight of 60,000 pounds. Shall have full size steel diamond plate fenders. TOOLBOX Shall have a steel tool box 36° length, 20" width, 20" depth 32. located on the left side of the truck frame. SECUREMENT Shall have front automatic spring lock and rear air automatic lock 33. SYSTEM box —The Hooker by Galfab or City approved equal. 34. CAPACITY Frame system design shall provide a load, carry and dump capacity rating of not less than 60,000 pounds Forward end of tilt frame shall be furnished with a heavy metal 35, CONTAINER STOP device designed to stop and hold container when fully loaded / onto the frame. The device shall be designed with a minimum of V 250% load safety factor. Frame shall be furnished with side rollers designed to support the 36. SIDE ROLLERS weight of the containers while loading and unloading the container. Rollers shall be furnished for both inside and outside frame designed containers. DUMP ANGLE Frame design shall provide for not less than 45 degrees dump / 37. angle while parked on a level surface V A hydraulic powered winch or hoist cylinder shall be furnished and equipped with cab mounted controls located convenient HOIST CYLINDER to seated operator. The loading system shall provide smooth even 38. OR WINCH loading unloading capability without assistance. The system shall contain covered cable sheaves not smaller than ten inches diameter. OVAL EYE Oval eye connector shall be of drop forged design, approximately 39• CONNECTOR 12 inches in length, with an opening of 41/8 inch long x 1 7/8 ✓ inch wide x 3 5/8 inch thickness. Hydraulic pump shall be PTO driven, mounted transmission. Pump and PTO shall be unit construction. The hydraulic tank HYDRAULIC shall be not less than 40 gallons capacity and shall be mounted on 40. POWER chassis frame, with lowest point higher than bottom of ✓ differential housing. The system shall include a full flow spin on filter with shut-off valve allowing easy filter change. No high pressure hydraulic hoses shall be routed within the cab area. PTO shall be air or electric operated, hot shift engagement capability, and transmission mounted design. Programmed to 41. PTO include 2nd gear lockout to allow operator to use hoist in reverse, neutral and first gears only. PTO and pump shall be of the unit V100, construction, without drive shaft. System shall have in -cab electric or pneumatic controls for dumping, loading or unloading containers. Lever and cable 42. CONTROLS controls are not acceptable. In addition to in -cab controls a set of controls shall be located at the rear of cab, on the driver side, for operation while standing on surface level alongside the truck. S: P=hase/Bid Docs/ITB 16-12641-SS, SUVs Tilt frame shall be furnished with heavy hinges welded to tilt 43. FRAME HINGE frame and attached to truck frame with manufacturer's standard practice. Roll -off frame assembly shall be furnished with an automatic tarping system: "Pioneer cover -all", Model RP4500 SARG, rack and pinion design, or City approved equal. The system shall be a hydraulic operated, self-contained, load tarp down assembly. The tarp down assembly shall include side mounted controls, and a 44. LOAD TARP frame work with roller and full length tarp fabric. The tarp roller shall be furnished with a full width cradle providing support when not deployed. Tarp roller support arms shall be moved by hydraulic cylinders from cradle to full cover location and back to cradle position. Tarp fabric shall be of a tear resistant, weatherproof material. 45. PAINT Cab and wheel color with clear coat shall be OEM fleet white with chassis, suspension, axles, and tilt frame painted black. All hydraulic cylinder, hoses, valves, tanks, and PTO pump, shall be warranted for not less than 24 months, 100%, parts and labor. All other components of the loading and dumping system shall be wan -anted for a period of 60 months against defective materials, / 46. WARRANTY defective design, defective welds and defective workmanship. V Written detailed explanation of covered components that includes a complete listing of exclusions. Zero deductible. Chassis vendor shall provide a final warranty registration form upon delivery to the City of Lubbock. 47. MISCELLANEOUS Vendor shall provide a suggested repair parts stock list, including ✓ the part numbers of all filters, belts, and air cleaners. Shall be equipped with 4 (four) floodlights, to be mounted: 48.FLOODLIGHTS 1. 2 (two) on top of tarp cradle frame. ✓ 2. 2 (two) on rear bumper. 49. MANUALS Shall provide operator and service manuals OPTION Extended warranty with full bumper to bumper coverage for five (5) years and a minimum of 100,000 miles warranty may exclude normal service, such as oil changes, tires and brake lining, but shall be explained fully with response. When extended pc) EXTENDED WARRANTY $ warranty option purchased, the Allison transmission shall be furnished with synthetic oil as required to / support extended warranty. Written detailed explanation of covered components that includes a complete listing of exclusions. Zero deductible. Bluetooth Capable Radio Radio Am/FM radio and Bluetooth capabilities with $ G N/ clock display shall be furnished PROVIDE BUILD DATES IN SPACE BELOW BUILD DATE: 7 / / / /4 MSO and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without S: P=hase/Bid Docs/ITB 16-12641-SS, S Ws City of Lubbock, TX Fleet Services Bid Tabulation April 28, 2016 ITB 16-12752-SS Roll -Off Container Frame Assembly Mounted on 3-Axle Truck Chassis Item Qty UOM DescriptionNendor Location Unit Price Extended Price 1 1 EA Roll -Off Container Assembly Mounted on 3-Axle Truck Chassis Southwest International Trucks, Inc. Arlin_ton, TX $ 152,063 **NQAS Southwest International Trucks, Inc. Arlington, TX 155,183 NQAS Bruckner Truck Sales Lubbock, TX 156,005 156,005 Lubbock Truck Sales Lubbock TX 156.152 156.152 Lubbock Truck Sales Lubbock, TX 158.546 158.546 Rush Truck Center Lubbock, TX 158,680 *NR Southwest International Trucks, Inc. Arlington, TX 165,748 165,748 Southwest International Trucks, Inc. Arlington, TX 168,868 168,868 Southwest International Trucks, Inc. Arlington, TX 179,410 179,410 Southwest International Trucks, Inc. Arlington, TX 182,030 182,030 *NR - Non -Responsive **NQAS - Not Quoted As Specified CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-34905 Bruckner Truck Sales Lubbock, TX United States Date Filed: 04/04/2016 2 Name of governmental entity or state agency that is a parry to the contract for which the form is being filed. City of Lubbock Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. 130931027024 New Truck Chassis and Roll off Body 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Bruckner, Brian Amarillo, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Nv CRYSTAL R /J My commission Expkes commis ion EX1 April 15, 2019 '' Signqqe of authorized agent of contracting business entity ��ha Nl AFFIX NOTARY STAMP / SEAL ABOVE Sworn M to and subscribed before me, by the said r l t f`i f 5+15Y w 00 of , this the 5- 4� day of Y 20_[�L_, to certify which, witness my hand and seal of office. Oqo *f- ��> C� S� f SccrL"ICL Si azure of &cer administ ing th Pri d name of officer administering oath Title of officer admi i Bring oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-34905 Date Filed: 04/04/2016 Date Acknowledged: 04/11/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Bruckner Truck Sales Lubbock, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Texas 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. PO#31027024 New Truck Chassis and Roll off Body 4 Name of Interested Party City, State, Country (place of business) Nature of Interest (check applicable) Controlling Intermediary Bruckner, Brian Amarillo, TX United States X 5 Check only if there is NO Interested Parry. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312