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Home My WebLink AboutResolution - 2016-R0141 - Bohannan And Huston, Inc. - 04/28/2016Resolution No. 2016-RO141 Item No. 6.19 April 28, 2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract between the City of Lubbock and Bohannan and Huston, Inc. for Digital Orthophotographic services, RFP 16 -12719 - MA 1 Contract No. 12719. Said contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 28th day of aril 2016. GLEN C.,KO13PRTSON, MAYOR ATTEST: R e ca Garza, City Secr tary APPROVED AS TO CONTENT: Mark woo �ger and CIO APPROVED,AS TO F ityatt\ccbOCS%.RES.Orthophotographic Services2016.docx Resolution No. 2016-RO141 Contract 12719 City of Lubbock, TX Digital Orthophotography Project 2016 RFP 16 -12719 -MA This Service Agreement (this "Agreement") is entered into as of the 28`h day of April, 2016, ("Effective Date") by and between Bohannan Huston of Albuquerque, New Mexico (the Contractor), and the City of Lubbock (the City). RECITALS WHEREAS, the City has issued a Request for Proposals Digital Orthophotography Project 2016 (RFP 16 -12719 -MA); and WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best meets the needs of the City for this service; and WHEREAS, Contractor desires to perform as an independent contractor to provide 3 -Inch Resolution Digital Orthophotography and other imagery and GIS services, upon terms and conditions maintained in this Agreement; and NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and Contractor agree as follows: City and Contractor acknowledge the Agreement consists of the following exhibits which are attached hereto and incorporated herein by reference, listed in their order of priority in the event of inconsistent or contradictory provisions: 1. This Agreement 2. Exhibit A — Scope of Work and Schedule 3. Exhibit B — Proposal and Fee Schedule 4. Exhibit C — Insurance Scope of Work Contractor shall provide the services that are specified in Exhibit A, Scope of Work and Schedule. The Bohannan Huston proposal "Digital Orthophotography Project 2016" (February 19, 2016) is included in Exhibit B. The Contractor shall comply with all the applicable requirements set forth in Exhibit B and C attached hereto. Article 1 Services 1.1 Contractor agrees to perform services for the City that are specified under the General Requirements and Delivery Manifest set forth in Exhibit A. The City agrees to pay the amounts stated in Exhibit B to Contractor for performing services. 1.2 Contractor shall use its commercially reasonable efforts to render Services under this Agreement in a professional and business -like manner and in accordance with the standards and practices recognized in the industry. 1.3 Nonappropriation clause. All funds for payment by the City under this Agreement are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the Agreement, the City will terminate the Agreement, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then - current year for the goods or services covered by this Agreement is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the contractor with thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Agreement beyond the date of termination. 1.4 This contract is for a term of one year, with the option of three (3) one year extensions, said date of term beginning upon formal approval of a contract. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this contract. Notice of the City's option to extend this contract shall be given at least 30 days, but not more than 90 days, before expiration of the current term. Article 2 Miscellaneous. 2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in accordance with the laws of said State, without reference to choice of law provisions. 2.2 This Agreement is performable in, and venue of any action related or pertaining to this Agreement shall lie in, Lubbock, Texas. 2.3 This Agreement and its Exhibits contains the entire agreement between the City and Contractor and supersedes any and all previous agreements, written or oral, between the parties relating to the subject matter hereof. No amendment or modification of the terms of this Agreement shall be binding upon the parties unless reduced to writing and signed by both parties. 2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original. 2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining provisions of this Agreement shall not be affected thereby. 2 2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of any parties otherwise to insist upon strict performance of any provision hereof shall not constitute a waiver of any subsequent breach or of any subsequent failure to perform. 2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, representatives and successors and may be assigned by Contractor or the City to any successor only on the written approval of the other party. 2.8 All claims, disputes, and other matters in question between the Parties arising out of or relating to this Agreement or the breach thereof, shall be formally discussed and negotiated between the Parties for resolution. In the event that the Parties are unable to resolve the claims, disputes, or other matters in question within thirty (30) days of written notification from the aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies available at law or in equity. 2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date. CITY OF LUBBOCK, TX: GLEV..: R-TSON,MAYOR ATTEST: 4P.d�� -, 0 Re cca Garza, City Secre ry) APPROVED AS TO CONTENT: . -) �\" " --- Mark oo , Assistant Fty Manager, Chief Information Officer A nnn /-%l 17'T% A C+ T`!1 rt -Nn 11 A. 4 CONTRACTOR: D nni andi , SEN R VICE-PRESIDENT C-10 rt I, 75491efferson St. NE Albuquerque, NM, 87109-4335 Exhibit A Scope of Work and Schedule 1.0 General Information 1.1 Overview The Contractor shall provide professional services related to the production of high-resolution, natural color digital orthophotography, including, but not limited to, digital camera capture of aerial photography, project control, ground control, photogrammetry, aerial triangulation, processing of digital elevation data, building footprint update collection, and GIS tile cache development. The services shall conform to the Contractor's proposal dated February 19, 2016 and submitted in response to the Request for Proposals (RFP) for Professional Services, RFP 16 -12719 -MA for the City of Lubbock, Texas Digital Orthophotography Project 2016. Product deliverables provided under this Agreement shall meet the technical specifications outlined in this Scope of Work (Scope) and the Bohannan Huston Proposal "Digital Orthophotography Project 2016" (February 19, 2016). For services identified in this Scope, the Contractor shall not proceed with any work until written authorization to begin the project, the "Notice to Proceed", is provided by the City. The product under this Agreement is described as the acquisition and production of digital orthophotography at a date mutually agreed upon by the Contractor and the City, but before June 15, 2016, at 3" GSD resolution for approximately 512 square miles in and around the Lubbock metropolitan area. Figure 1 shows the project area for digital orthophotography acquisition in 2016. Figure 1: Digital Orthophotography Project 2016 Acquisition Area R 2.0 Digital Orthophotography The Contractor shall produce three inch (3") or better GSD, high-resolution, high quality, natural color digital orthophotography from imagery acquired at a mutually agreed upon date prior to June 15, 2016, under leaf -on conditions. If not explicitly defined below, technical specifications, including compression, and other format related requirements, will be determined in the Pilot Project. 2.1 Technical Specifications 2.1.1 General Orthophotography will be delivered in a single coordinate system noted in Figure 3: Lubbock 2016 Orthophotography SOW Deliverable Manifest, and according to the technical specifications included in that document. The City of Lubbock will use the final deliverables with ESRI software packages and all data requested must be useable in this suite of software with no further manipulation. This will be determined in the Pilot Project, along with compatibility with Microstation and AutoCAD. 2.1.2 Data Capture Method Data capture shall be in direct, digital form using Microsoft U1traCAM Eagle model digital sensor. Imagery shall be acquired at a nominal ground pixel resolution less than 3" and used for developing 3" (three inch) pixel orthophotography and other deliverables. The Contractor may resample from a smaller pixel resolution to achieve the specified pixel resolution, but shall not resample from a larger pixel resolution to achieve the specified pixel resolution. Parameter alue No. Flight Lines — Lubbock (Base) 7 No. Flight Lines — Lubbock Downtown (True Ortho) No. Images Lubbock (Base) 3801 No. Images Lubbock (True Ortho) 149 Forward Overlap / Sidelap % (Base) 60/30 Forward Overlap / Sidelap % (True Ortho) 80/80 Average Flight Altitude 4733 ft. AGL No. Photo Control Panels Project (Estimated) Approx. 51 Focal Length 100.500 mm Sensor Microsoft Ultra am Eagle Aircraft Piper Malibu 2.1.3 Capture Conditions Leaf -on conditions and no haze, clouds, fog, dust, smoke, air pollution, snow, or other ground obscuring conditions shall be present. Capture shall occur within a time window when the sun angle is not more than 30 degrees from nadir or solar noon. Images shall not contain objectionable shadows caused by relief or low solar altitude. Areas to be delivered as true orthophotography (shown on Figure 2) shall be scheduled to occur as late as possible in the leaf -on acquisition window and at high solar noon or at the time with the best solar angle possible to minimize shadow effects of tall buildings. The true ortho area shall be acquired with 80% forward lap and 800,''0' sidelap. Figure 2 - True Orthophotography Flight Area 2.1.4 Flight Design The average flying height of 4,733 ft. above mean terrain is designed to capture aerial imagery at a pixel ground resolution slightly less than 0.25 feet square. This flight height is appropriate for achieving the required final pixel resolution of 0.25 feet. It is also designed for developing DEM inputs with vertical accuracy similar to existing LiDAR for orthorectification in areas where new surface modeling is required. The flight mission shall be designed such that forward lap is 60% and sidelap 30% in areas of gentle terrain. Crab shall not be in excess of three (3) degrees; and tilt of the camera from verticality at the instant of exposure shall not exceed three (3) degrees. The flight mission schedule must include sufficient time for captured data to be inspected and for any necessary reflights to be completed within the capture window and prior to June 15, 2016 (see section 2.1.3 above). Reflights shall be centered on the plotted flight lines and must be taken with the same camera system. The Contractor at no additional fee must correct aerial imagery that does not meet defined specifications. 2.1.5 Horizontal Positional Accuracy Horizontal accuracy testing should follow the ASPRS Positional Accuracy Standards of Digital Geospatial Data, Edition 1, Version 1.0 — November 2014. Accuracy tests will meet or exceed requirements for "Standard Mapping and GIS work" which is a 2 -pixel RMSEx and RMSEy accuracy class. For the 3 -in imagery this will be 6 inches. Accuracy testing parameters shall be determined by the Contractor in consultation and with concurrence of the City's Project Manager. Complete accuracy testing results of all well-defined points shall be provided in the metadata to the City at the time of data delivery. The City may choose to use a third party to validate the accuracy of the dataset. 2.1.6 Aerial Triangulation (AT) Aerial triangulation will be performed using industry -standard procedures and software packages to support the horizontal accuracy requirements of the orthophotography as detailed in the proposal. 2.1.7 Image Quality Orthophotography shall be clear and sharp in detail with no noticeable blemishes and be radiometrically and geometrically corrected to enable adjacent files to be displayed simultaneously without obvious differences in tone, contrast, or position of ground features between single images, across the block, or across the database. The most nadir part of every image will be used in mosaicking. Seam lines will be created to ensure that joins do not cut hard detail and will not cross through above ground structures. Visible seams within a tile or between tiles, which exhibit a noticeable "edge" or "displacement" effect, will be grounds for rejection of tiled or mosaicked data. The imagery shall not contain defects such as out -of -focus imagery, blurs, whorls, color blemishes, or any other kind of digital blemish or data corruption. Feature warp or misalignment, smearing, double image, or image stretching indicating bad elevation data shall not be present and will be grounds for rejection of tiled or mosaicked data. Distortion resulting from elevated surfaces such as bridges and interchanges or other abrupt changes in elevation shall be corrected or removed. Occlusion and smearing in areas of extremely high relief shall be fixed or minimized to the extent possible using overlapping orthophotos. Color and contrast adjustments are allowed in post process production provided that information is not lost in the shadows or highlights as a result of the process. Image quality will be approved by the City during the Pilot Project. 9 2.1.8 Pilot Project The contractor will conduct a Pilot Project before executing final deliverable production. Pilot Project deliverables will be provided to the City for assessment and input on general project quality, color, aesthetics, and to test final deliverable formats. The Pilot Project area will be determined in consultation with the City and may be discontinuous and shall represent urban, rural, downtown, and semi- urban areas. It is anticipated the Pilot Project area will be approximately 10 to 15 square miles. 2.1.9 Image Tiling See Section 2.2.1 of this Scope. Tile grids based on the 2015 project for the US Survey Foot dataset will be supplied by the City and extended by the Contractor in any new imagery areas. Orthophotography files will be named according to the locally used tile identification. 2.1.10 Geodatabase Raster Mosaic An ESRI specification Geodatabase Raster Mosaic will be developed at three inch (3") GSD resolution of the entire project area from the uncompressed final project orthophotography tiles. The raster mosaic shall have image overviews, pyramids and statistics produced and delivered within a raster mosaic geodatabase. This mosaic will serve as the foundation for generating an ESRI image service compliant tile cache. The cache will be generated using the native ArcGIS Server version in use by the City at the time of creation, and use the existing levels, scales, and spatial reference system specifications being used by the City at that time. 2.1.11 Project Control Project control shall include ground control points acquired under the supervision of a Texas professional registered surveyor located at an average distribution across the project area. Existing 2015 points will be re -targeted and used for the 2016 project. In the expanded areas new control will be established at density of approximately one point per every 18 to 20 square miles given the block orientation of the project. In addition, Airborne Global Positioning System (AGPS) control and Inertial Measurement Unit (IMU) technology shall be used as part of the digital capture system. To the maximum extent possible and practicable, the Contractor is encouraged to utilize existing ground control points or to establish points that are within public properties (i.e. within road right-of-ways). In the event ground control or targets are needed on private property, the Contractor shall notify and obtain written permission of the property owner or proper agency prior to placing these ground control targets. Control will be collected in State Plane, Texas North Central, U.S. Survey Feet, horizontal datum NAD83, and vertical datum NAVD88. The Contractor shall provide the location and identification of all ground control and photo control points established and used during the flyover in ArcGIS geodatabase format. Latex -based paint shall be the preferred control point marking identification method. Contractor is responsible for removing any control points placed using panel once AT / re -flight phases are complete. 10 2.1.12 DEM/DTM The City will provide a LiDAR derived surface for use in the orthorectification process. In areas where sufficient surface does not exist, a DTM/DEM shall be developed at a density level necessary to accurately represent the shape of the ground and support the orthophoto production and accuracy specifications as outlined in this Scope. Terrain/elevation data used in the development of the DTM/DEM shall be captured by photogrammetric techniques. Existing LiDAR data shall be reviewed by the Contractor to determine if significant terrain altering activity has occurred since the LiDAR data was acquired. Contractor shall update the DTM in that area and deliver a file geodatabase of the complete DEM/DTM coverage for the project. 2.1.13 Building Footprint Update The City will provide building footprint coverage from previous collection efforts. This coverage will be updated by the Contractor to reflect the building footprint structures that have been added, modified, and deleted as observed in the Contractor acquired 2016 aerial imagery. This will be accomplished with change detection techniques employed on the 2015 digital surface model as subtracted from a digital surface model generated from the 2016 project stereo aerial photography. Updated buildings will have attribute fields defined identically to the City's existing building coverage. Updates to building geometry should include any addition or change to existing building polygons and new polygons for any building or structure over 120 square feet. 2.1.14 True Orthophotography True orthophotography shall be developed in areas in the vicinity of downtown. Buildings greater than five (5) stories in this area shall be modeled to allow for the correction of building lean and occlusions. Planimetrically accurate and topologically sound feature data shall be collected to provide for detailed digital surface modeling of extruded building walls and relevant building roof superstructure detail. 2.1.15 ArcGIS Image Service Cache Image Service Cache generated from an ESRI ArgGIS Server image service as compact cache storage format. The cache schema will be defined by the City's existing cache used in 2010 and 2015. The ArcGIS Server version in use by the City at the time of creation will be used. 2.1.16 Metadata Complete, Federal Geographic Data Committee (FGDC) compliant (reference FGDC-STD-001-1998) metadata shall be provided for each component of the project, including digital orthophotography, building footprint collection, and DEM/DTM data. All metadata shall be delivered at the same time and on the same media as the dataset delivery. Each delivered metadata file will include the City of Lubbock disclosure statement. 2.1.17 Data Review At the start of the Quality Review, Corrections, and Accuracy Assessment Task period as shown on Figure 4, Project Schedule, the Contractor, in consultation with the City, shall determine an efficient electronic method which allows the City to review orthophotography data and Contractor -generated quality control 11 error calls. These methods may include physical data deliveries (e.g. Pilot Project data), web services via a geospatial portal (browser based), and/or web services delivered directly to the City's desktop GIS environments (REST, ECWP, WMS, Image Service). 2.2 Project Deliverables 2.2.1 Data Deliverables are outlined in Figure 3, "Lubbock 2016 Orthophotography SOW Deliverable Manifest." 2.2.2 Media Digital data deliverables shall be provided on industry standard removable hard drives with high speed transfer rates including USB 2.0, USB 3.0 and FireWire connections. 12 Figure 3: Lubbock 2016 Orthophotography SOW Deliverable Manifest Objective: Develop and describe the 2016 deliverable dataset manifest for transfer of deliverable data products on an external hard drive. The following tables summarize deliverable content provided for the project tasks. All project deliverables with spatial reference systems will adhere to the project coordinate system defined as: • Coordinate System = State Plane • Zone = TX North Central • Horizontal Datum = NAD83 • Vertical Datum = NAVD88 • Units = U.S. Survey Foot • WKID=2276 SOW 2.2 Proiect Deliverables Item Deliverable / Filename Format Description 1. Archive Digital Orthophotography GeoTIF (.tif) Uncompressed World File (.tfw) 4 -band stack 16 bit depth (64 bit files) 0.25 foot resolution Tiled per City tiling system (contractor to expand grid) Full imagery tiles 0 and 65,535 pixel value is reserved for transparency functions No imagery overedge ESRI world files Note: imagery to include true ortho areas Compressed MrSID MrSid (.sid) Lizardtech geo-encoder Orthophotography World File (.sdw) compressed Compression ratio determined during pilot project 4 -band stack 16 bit depth (64 bit files) 0.25 foot resolution Tiled per City tiling system Full imagery tiles No imagery overedge ESRI world files Note: imagery to include true ortho areas 13 Item Deliverable / Filename Format Description 3. ESRI Geodatabase Raster Mosaic ESRI Geodatabase File geodatabase of archive digital (.gdb) orthophotography (0.25 foot resolution) with generated pyramids and image statistics. 5. 7. 9 Note: imagery to include true ortho areas ECW Project Mosaic ECW single file Single File ECW V3 compression (.ecw) 3 -band stack RGB World File (.eww) 8 bit depth (24 bit file) 1.0 foot resolution Embedded opacity region Note: imagery to include true ortho areas ESRI Tile Cache Zip file of ESRI Tile WMTS cache files and folders Cache (.zip) developed from ESRI geodatabase raster mosaic for import into ESRI Image Service. Esri tile cache will be generated using the native ArcGIS Server image service cache instead of the OGC open source WMTS cache format. Flight Line Index ESRI Geodatabase Center points and area footprints (.gdb) with attribution of x, y, z, omega, phi, kappa, photo ID, Date, and Time of image capture for each feature. Photo Control ESRI Geodatabase Full project control network as (.gdb) point features with attribution of Adobe PDF (.pdf) Point Id, Northing, Easting, Orthometric Elevation, Accuracy, Survey Process (RTK, Static, TS), and Surveyor of Record. Any permanently monumented points acquired will be included in the photo control network. Control Report Document signed by surveyor of record Aerial Triangulation Report Adobe PDF (.pdf) Aerial Triangulation Report MS Excel (.csv) Document signed by photogrammetrist, including final refined exterior orientation values for each captured photo. Project DEM ESRI GeoDatabase Single file of 2.0 foot resolution (.gdb) project wide DEM used in orthorectification. 14 Item Deliverable / Filename Format Description 10. Project DSM ESRI GeoDatabase Single file of 2.0 foot resolution (.gdb) project wide DSM used in building change detection. 11. Updated Building Footprints Project Geodatabase Building footprint area features (.gdb) captured from change detection targets for updated buildings — added, modified, and deleted. Attribution to match existing City building features. 12. Quality Control Products Project Geodatabase Error calls, Correction validation, (.gdb) Accuracy validation and other MS Excel (.xlsx) associated production quality Adobe PDF (.pdf) control information. Final report on quality approaches and results for the project. Ill. FGDC Compliant Metadata Text files (.txt, .htm, FGDC metadata for the project .xls) archive orthophotography Esri GeoDatabase validated with the USGS metadata (.gdb) parser. 14. Two (2) Permanently Monumented Physical Point and Brass cap fixed in a concrete collar Control Points control observation or a brass disk affixed to existing established with concrete structure. Static GPS GPS static observations will be processed methodology and using the National Geodetic session lengths of 3 Survey's (NGS) Online to 4 hours. Positioning User Service (OPUS) processing utility resulting in high - accuracy positional data referenced to the National Spatial Reference System (NSRS) through Continuously Operating Reference Station (CORS) network co - observations. Session lengths greater than two hours in duration yield typical accuracies in the range of 2-3 centimeters. 15 3.0 Product Acceptance Procedures The Contractor is responsible to assure that all services and products required by this Scope are performed and provided in a manner that meets all professional and engineering quality standards and industry -accepted photogrammetric principles. The Contractor shall warranty all project deliverables for a period of two (2) years from the final product delivery date in the project schedule as negotiated in this Agreement. The warranty shall include compliance of all deliverables to the technical specifications, product accuracy specifications, and data format and software compatibility as outlined in this Scope, or as stated and affirmed by the Contractor. The Contractor is responsible for replacing deliverables found to be deficient or defective and costs associated with accomplishing the replacement of data under warranty shall be borne by the Contractor with no additional cost to the City. The City's Project Manager shall be the point of contact with the Contractor for notification of deficiencies or defects. The warranty shall stipulate that the Contractor shall complete the repair or replacement of the defective product within ten (10) working days from receipt of a written notice from the Project Manager, or the Contractor shall meet with the Project Manager within five (5) days of receipt of the written notice of defective product or product not in compliance with specifications. If after meeting with the Project Manager, the data is found to be deficient or defective, the repair and replacement shall be completed within ten (10) working days as stipulated herein, or within a reasonable time period agreed upon by the City and the Contractor. 4.0 Submittal Schedule A Gantt chart of the Project schedule showing task, duration and product delivery shows calendar days from the issuance of a Notice to Proceed and is shown in Figure 3. M jk § @ - I )) cc E « § 5 ¥ FT E E ] ) § L ) k £ ♦ §_ � ) k 2 A § k\ f a _ _ ) ( ! C a , k k \ / 0 0 E §§ L k § A k § § § m°! k 2f ( %is / k 2$!! �J ] e f a a § § - f !|a '© 2! o ! ] \ \ - ` § f§§ :� �| ■ £ ) ! ! I k \ #3 § @ - I )) cc E « § 5 ¥ FT E E ] ) § L ) k £ ♦ Exhibit B Proposal and Best and Final 18 Proposal city of t4U0bbo&k Bohannan Hustwon 7500 Jefferson St. NE Albuquerque, NM, 87109 19 February 2016 Copy Digital Orthophotography Project 2016 Submitted to: Marta Alvarez CITY OF LUBBOCK Purchasing & Contract Management 1625 13th Street, Room 204 Lubbock, TX 79401-3830 Submitted by: Dennis Sandin, RPP Project Manager Bohannan Huston Inc., CYI 7500 Jefferson St. NE Albuquerque, NM 87109 dsandin@bhinc com 800.877.5332 (Telephone) 505.798.7932 (Facsimile) Purchasing and Contract Management VENDORS CHECKLIST *IMPORTANT* Please ensure that you complete and return the following documents and information to the City of Lubbock Purchasing and Contract Management Department before the deadline. Any corrections must be initialed by person making the correction. Late proposals will not be accepted. It is the responsibili M Clearly mark the RFP number, title, due date and time, and your company name and address on the outside of the sealed envelope or container. 0 The Request for Proposal Form must be completed and signed. M Fee Schedule as provided in the RFP. ® References Form. M Completed and signed Suspension and Debarment Certification. Please include Company Federal Tax ID number or Social Security Number. Fl Insurance Requirement Affidavit. @ Completed Non -Collusion Affidavit. LSI Safety Record Questionnaire. M One (1) ORIGINAL, signed proposal and seven (7) copies of the proposal, plus one (1) digital (pdf) file of the proposal and 1 copy of required digital data. O Sign 3 Original Contracts Instructed to disregard this requirement. M Please acknowledge and submit ONLINE DISCLOSURE OF INTERESTED PARTIES FORM 1295 within the specified time according to Texas Government Code 2252.908 using the Texas Ethics Commission website. FAILURE TO PROVIDE ANY OF THE ABOVE MAY RESULT IN YOUR PROPOSAL BEING DEEMED NON-RESPONSIVE. SUBMITTED BY Dennis Sandin, RPP 505-823-1000 (CONTACT PERSON & PHONE NUMBER) PLEASE INCLUDE THIS COMPLETED PAGE AS THE FIRST PAGE OF YOUR PROPOSAL 5 Purchase\Bid Doa\RFP 16-12979 Contents Re Proposal RFP 16 -12719 -MA Digital Orthophotography Project 2016 II Methodology.......... ... A Technical Approach 1. 2016 Flight Planning ...... 2 Ground Control Survey 3 Aerial Image Acquisition.. 4. Aenal 7nangulation (AT) .. 5 Elevalion Data Production 6 Orthophoto Production . 7 Building Update Prod,ictio*i 8 Tile Cache Creation .... 9 Protect Delivery B Oualily Control Approach ... 1 DRAFT - 2016 Gh; of 1 ubbn�,k Quabfy Control Pia C Shed iIP and A,,. lability D 2016 PEolect Fee III Expertise In Areas Pertinent to the Protect A Qua 1v Assurance and Impro,ements IVSynopsis of Past Work A Him d:n:kgro n-;1 V List of Principals Vl. Other Professionals . . VII. Structure. . VIII. Appl cable Stat-_itefOrdinar.ce Compliance IX Method for I landling Errors and Omissions X. Disclosure of Potential Conflicts of Interest XI Additional Materials XII Stimulating Growth in Lubbock A Requested RFP Forms List of Figures Figure 1. Signature Pope for t1C-EggIe=1-700123]'8-ft 00 sensor. Ffeure 2 Sample coatrof_data.slteelf_rom iubbud 2015 pro_grt Figure 3. Sample SGM based digital surface model (DSM} visualized as shaded relief image: red outline corres onds to one stereo model Immure 4_ Somptc,IGAJ.A=t cloud data us ed is elevatina aduci oLi. Fi ore 5 SanVie true cath ole from 2015 also including on DVD, fugu .6- bud r g fooLpOnt anaWrs far 20;6.tra-7Fthos7 =en Luundary shows stereo.GQYerQge of60160 Nght (Clam on DVD)_ Frgure.,j„FME lnspectar visualization of Dbui in 3 a A 4 .6 7 8 8 9 11 11 12 12 12 15 15 15 16 18 19 19 20 20 29 29 29 29 79 29 4 6 8 9 .9 10 11 ard I manna - Huston 7500 Jefferson St. NE Albuquerque, NM 87109-4335 February 19, 2016 www.bhinc.com voice: 505.823.1000 facsimile: 505.798.7988 City of Lubbock, TX toll free. 800.877.5332 Purchasing & Contract Management 1625 13th Street, Room 204 Lubbock, TX 79401-3830 Re: Proposal RFP 16 -12719 -MA Digital Orthophotography Project 2016 To the Honorable Mayor and City Council: Bohannan Huston, Inc. (BHI) is pleased to submit this proposal for the City of Lubbock's 2016 Digital Orthophotography Project. In this proposal we present for the selection team's review and consideration a strong portfolio of capabilities designed to successfully deliver the product and service requirements stipulated for the 2016 project. Having demonstrated these capabilities during the 2015 project, our team fully understands the 2016 requirements and is uniquely situated to continue to provide outstanding service to the City in 2016 and beyond. Building upon this experience, we have honed our quality procedures and continued to develop efficient automated processing practices to add value to the City's GIS data inventory. The prospect of developing a 3 -inch resolution 4 -band leaf -on orthophotography product is exciting. The camera technology we are proposing is the same technology utilized on the 2015 project—one that delivered high quality color and precise geometric detail. We have successfully used this camera for similar leaf - on collections throughout the Southwest. Our innovations on similar projects facilitate our understanding of this project's critical components including ground control, elevation, building footprint collection, orthomosaics, the cache development and potential true orthophotography among others. For the overall project area, we are further leveraging the 2015 experience by proposing to extend those flight lines to capture the 2016 area. Doing so, will help us maintain the effectiveness of existing ground control locations surveyed in 2015. This is just one example of the cost savings we are designing into our approach for the City's 2016 project. Bohannan Huston, was delighted to work closely with the City in 2015. We pride ourselves on our commitment to satisfying our clients and are eager to continue to serve the City in meeting its ongoing GIS data production needs. If you have any questions concerning the proposal, or if we can be of additional assistance, please feel free to contact me at your convenience. My contact information is included in the proposal. Sincerely, his R. an Registered Professional Photogrammetrist (RPP) Senior Vic resident Spatial Data Technologies Enclosure Engineering • Spatial Data i Advanced Technologies This section is focused on describing the proposed technical approach to complete the project. Furthermore it contains specific technical recommendations for development of high quality orthophotography and building footprints. BHI will lead a highly committed and experienced team with all the necessary resources to provide for full project design, acquisition, management, data production/ analysis and delivery. Our team owns and maintains all of the assets and software to be deployed in the execution of the City's project. A. Technical Approach The technical approach is developed in response to production requirements outlined in the RFP and integrated into a mature operational workflow which the team has deployed on similar projects. The standard outline of this workflow includes: 1) flight/project planning, 2) ground control survey, 3) aerial image acquisition, 4) aerial triangulation, 5) elevation data production, 6) orthophoto production, 7) building update production, 8) tile cache creation, 9) project delivery, 1. 2016 Flight Planning A preliminary flight plan has been developed for estimating the proposed flight paths of the fixed wing aircraft to be deployed for the project. The City -provided 2016 boundary has been used for the purposes of initial planning and cost estimating that are presented as part of this proposal. BHI is planning for a single mobilization to capture digital 4 -band color infrared aerial photography at a 3" ground pixel resolution. Digital aerial acquisition will be accomplished using an UltraCAM Eagle (UCE)l digital sensor operated by our acquisition partner, Aero -Graphics, Inc. (AGI). All aircraft, sensors and flight management systems to be deployed on the project are owned and maintained by AGI. The UCE sensor's wide digital array (20,000 pixels) with simultaneous 4 - band capture makes it particularly efficient for covering large project areas at the high (3 -inch) resolutions. Furthermore, this sensor (Serial Number UC -Eagle -1-700123784100) has undergone rigorous geometric and radiometric sensor calibration. \/EXCEL_ UltraCe,UgIe. Serial Number UC US1e11-100123741100 O M 93 7i , Calibration Report Summary ULTRAOM �FaO LE Camera: Ulo-acam Eagle- SM UC-E.If.1-70012376-1100 Manufacturer: Vescet Imaging GmbH, A-6010 Graz, GmbH Austria Oat: of Calibration: Sep -03.2013 Oate of Report: Oct -02-2013 Revision of Camera: R.01Version al Report: Vol The foXoveng-I-brabona have been pedonnad for the above mem, ... d dgital aerial mapping -meta Geometric Calieraton • Varifi-tion of Lena Quality and Sensor Adjustment - Radiometric Calibration Calibration or Qefettive Puel Elements Shuder Calibration Sensor and E'ecWnio Calibration This e0uipmenl-a operabng wily vdmin specifi-ion as defined by Vezce' Imaging GmbH f lQ+'tai hae�Gn�e \7n9 or Caitimen Senior Calibration Engineer V.. of=gmgPmbgrammetry Veacel trnaging Gmbh Veacel lmagirg Gmbh .ul vwvrnw. anwwrruu Ne. !1,,.., qe io, J U yie-.I /( 11 il 1 "li)C} c '�C rll 1 Gr�teerpdf - Ultracam Eagle, Understanding The New Sensor The USGS has also utilized the Microsoft family of digital sensors including the UCE for color infrared land cover analysis.2 Lubbock 2016 Mission Summary Aerial acquisition will adhere to ASPRS standards for optimal sun angle (>300) and capture conditions for high quality clear imagery. The following flight parameters reflect initial planning for full tile data coverage of the 2016 project area using the proposed UCE acquisition platform. These data will be captured with on -board GPS and Inertial Measurement Unit (IMU) integrated with the flight navigation system to enable precise airborne positioning and digital frame capture. This system will trigger the firing of pre -planned exposure center working in concert with forward motion compensation through the GSM -3000 gyro -stabilized mount automatically correcting for roll (50), pitch (8.40), and yaw (6.20), enabling smooth data capture. The flight plan utilizes precise exposure stations from the 2015 flight and extends these existing flight lines to capture the full 2016 flight coverage. Using the 2015 flight data provides the advantage of known flight parameters and functional Parameter Value Unit Sensor UltraCAM Eagle total number Aircraft Piper Malibu total number Altitude 4,733 ft. above ground Focal Length 100.500 mm Photos (Base) 3801 total number Photo (True Ortho) 149 total number Lines (Base) 37 total number Lines (True Ortho) 6 total number Forward / Sidelap (Base) 60130 Percent Forward (True Ortho) 80/60 Percent optimization existing ground control locations. Leaf -on Capture Recommendations The BHI team is highly experienced in the collection of leaf -on aerial photography in the southwest. Much of this work, in fact, is related to imagery collection for the purposes of agricultural inventory and/or water rights determination and usage. With this background, we understand the challenges that can accompany leaf -on aerial data collection in the southwest—in particular those related to monsoonal rains and weather patterns of mid to late summer. Despite these challenges, we have successfully captured data under mid- summer peak growing season conditions. Recent literature suggests little consensus regarding a single optimal time frame for applications such as tree species determination.3 Early Fall collection dates are also noted for their ability to discriminate vegetation. With the understanding that the City may desire to utilize leaf -on datasets for impervious surface analysis, BHI would recommend a collection time that would capture data with peak greenness for landcover targets especially those including vegetated/grass fields. With this in mind, BHI recommends aerial data capture no earlier than May 15 to allow for active growth in residential grass/lawn for the Lubbock area according to the Texas AgriLife Extension Service.4 The table below prioritizes leaf -on aerial collection date ranges. Leaf on Collection Priority Date Range May 15 - June 15 2 August 15 - September 15 3 September 15 - October 1 4 June 15 - July 15 5 July 15 - August 15 2 hap-Hpubs a gsgov/fs/2014/3009/Rf/fs2014-3009 pdf - Using High -Resolution Digital Aerial Imagery To Map Land Cover 3 httnJlwww_nrhi nlm.nih.govl.pmrinrtides/PMC4657984/Ranone 0141006 edf- Tree Species Discrimination from Multitemporal Low Aerial Images 4 h_j(hs//wwwnustintexac govkite ldefaijit/fileslfleslWa rch dlgrowgr n/ 7 12 2011 town fertilization in tx F-437 handout 3 halm rs edf - Lawn Fertilization for Texas Warm -Season Grasses. Kick-off Meeting and Project Reporting Upon award, BHI would hold a joint project kickoff meeting with the City to review and finalize the project flight plan, control (especially as related to new control locations) and other project mobilization/demobilization issues such as panel removal procedures after confirmed image acquisition. Coordination with the City regarding pilot production areas for review of color and other image characteristics would also be programmed early in the planning and execution of the project. The 2015 project was executed under a regime of weekly progress reporting. Continuous weekly progress reporting in this manner was one of the project's significant achievements. It not only contributed to informed decision making and control throughout the life of the multi -phased project. It also provided for detailed documentation of project activities over the project's time frame with comprehensive issue resolution documentation. BHI would anticipate following similar weekly project reporting guidelines under the 2016 project. Improvements to this reporting regime are discussed in section III. 2016 Project Web Portal BHI will also establish a project web portal to provide the City with web -based access to project geospatial planning information. This portal will be maintained throughout the life of the project and will be especially valuable during orthophotography product review and quality control stages during the on-going execution of the project. 2. Ground Control Survey BHI will mobilize ground survey crews to the City to survey control targets at the locations of pre -designated sites. Under the proposed plan, control points will be paneled and surveyed by a BHI -provided surveyor. All survey control work will be performed under the supervision of BHI's Texas Licensed Professional Surveyor. A BHI survey crew will re -panel existing control monumentation maximizing the prior control from the 2015 project. This control data will serve to establish ground control for integration into the aerial triangulation (AT) phase of the project with support of airborne GPS/IMU technologies. All northing, easting and orthometric height elevation control coordinate values will be verified against source control report values prior to their incorporation into any down stream data processing such as AT and/or orthorectification. Additional new ground control will be established in particular to support new capture areas outside of the boundaries of the 2015 project. Planning and coordination with City will be required to ensure appropriate placement and monument definition GPS control targeting. Control reporting will conform to standards for surveying including data sheets (Figure 2). I Control Station Data Bohannan , Huston r—dstmd— BH 15-378-13 La.b&NnICro p: Bmh— Him tmn Inc Ohu lm Om: 1! Icb 3D15 swan wn iypm/Cm pm ld.. Washer Stat A.M. Dm US tc f=igure 2 Sample control data sheet from Lubbock 2015 project Standard photo control monumentation will be set with 5/8" x 18" rebar with 2" aluminum cap and/or washer with panels or paint for identification in photography. Control will be processed with NGS Online Positioning User Service (OPUS) procedures with solution reports included in the project control report. Final control reports (including control data sheets with location map) and coordinate data will be provided in PDF, ESRI File Geodatabase, and Excel formats. NGS Level 2 Permanent Monument Option For potential permanent NGS Level 2 monumentation, BHI recommends permanent monumentation and observation according to NGS standards. Current NGS recommended procedures for high -order vertical surveying prescribe the use of NGS "OPUS Projects" methodology which is an extension of the OPUS procedure. For a permanent point, this method would entail a minimum of two observation sessions each greater than two hours. BHI's Texas PLS has attended NGS sponsored training for NGS OPUS Projects procedures and is experienced in conducting and processing these high accuracy surveys. BHI has recommended an approach for densifying the City's monumented control—see section III. 3. Aerial Image Acquisition Upon completion of the ground control field work, the Piper Malibu aircraft with UCE sensors on board will be mobilized to KLBB facilities used previously in 2015. With low-level flight clearances obtained, the proposed airborne collection survey would be executed in 3 days, contingent upon appropriate weather/wind capture conditions. The flight plan and cost estimate has been programed to consider all flight conditions for meeting ASPRS image quality requirements related to shadow, smoke, fog, and optimal sun elevation. Each day's mission will commence with airport ramp time systems checks to ensure that all aircraft, GPS and sensor systems are operating within expected ranges. After systems checks and calibration, flight operations will be conducted according to the flight plan programmed into the flight navigation system. Similarly, after the flight crew (pilot and sensor operator) executes the specific flight paths over required 2016 planned lines, the sensor operator will conduct rapid post acquisition data confirmation to confirm each day's successful acquisition. Data from continuously operating reference stations (CORS), along with precise ephemeris data will be used to provide a post -processed navigation trajectory and positional refinement of photo exposure station exterior observations. True Orthophotography Option As indicated in the RFP, the optional true orthophotography for the 2016 project has utilized the 2015 true orthophotography boundaries as a base line for planning. For the option, we have extended this area considerably in our 2016 true orthophoto flight plan. This contiguous area is planned to capture coverage over the downtown area captured in 2015 as well as a significant area to the south and west of downtown for potential 2016 true orthorectification. This 2016 plan provides for greater flexibility in the capture of both existing true orthophoto and new areas. The additional planned 2016 areas are expected to maximize within a contiguous coverage area most of the tallest buildings with minimal impact to flight time. In fact, total online flight time over the planned downtown area is approximately 30 minutes. Furthermore, to optimize image clarity, flight planning for true orthophotography would schedule acquisition over the downtown area within 15 minutes of each side of solar noon—maximizing solar elevations over these areas. As noted in the initial flight planning parameters table, true orthophotography is planned to adhere to a high (80%) degree of overlap to facilitate orthorectification using fully modeled building digital surface models (DSM). The data processing objective, here, is to minimize ground occlusions resulting form building lean through the multiple looks afforded by the high extent of overlapping photography. In analyzing the collected 2015 building footprints, we have also identified other potential areas for true orthophoto collection and processing. 4. Aerial Triangulation (AT) BHI proposes mapping product development through standard photogrammetric practices, deriving an AT solution with airborne GPS, IMU data and survey control in concert with fundamental camera sensor parameters such as the UCE's calibrated focal length. Procedures for aerial triangulation will included tie point development to match conjugate image pairs within the photogrammetric project. Control import will be verified against final control data sheets to ensure no accidental positional shift is introduced as happened in the 2015 project. Working in a GIS feature database environment throughout project will enable an analytical review of the AT project for strength of solution. Number of rays (or images) per tie point as well as completeness will be analyzed to maximize higher ray (number of images matched) ties throughout the project. A final AT report will be issued to document procedures, coordinate systems, as well as triangulation statistics achieved to meet ASPRS 2014 standards for "Standard Mapping and GIS work" specify a 2 - pixel RMSEx and RMSEy accuracy class for orthophotography. Pilot data production and other project tasks would stem from the AT. 5. Elevation Data Production For orthorectification, BHI would primarily utilize existing 2011 LiDAR-based digital elevation models (DEM) where available. In areas where no existing surface elevation data is available, BHI would recommend new surface elevation data be produced directly from the 2016 stereo source photography. BHI successfully employed this strategy in the 2015 project where new surface data was required for the purposes of orthorectification. The newly collected stereo photography would be capable of producing a DEM with resolution comparable to the 4 -foot resolution existing DEM data. Semi -global mapping (SGM) Pointclouds With an AT solution in place, BHI would begin processing high density point clouds using a form of autocorrelation called Semi - global Matching (SGM). This technology which BHI has owned and used since 2012 through Intergraph [SAE -Ext licensed software provides for pixel based matching of stereo images to create 3D point clouds which can be used to orthorectify imagery. The generated point cloud dataset file sizes can be quite large and generally at full resolution point densities for a singe stereo model for the 3 -inch imagery can approach 150 million points and provide coverage of about one (1) mile wide. BHI uses batch processing to automate the generation of _ — _ - r•.: �- F #� fix;.... � �::.�.ay�.rsr err. _- •—• -- .. Ai'7�sF.cJ i A 3 :r Figure 3 Sample SGM basad digital surface model (DSM) visualized as shaded relief image red outline corresponds to one stereo model 8 such datasets. Still, while new elevation data areas are being processed, BHI would prioritize stereo models for orthorectification over areas of existing LiDAR and/or 2015 created orthorectification surface data. Sequencing Figure 4 Sample SGM po n, cloud data used in elevation production production in this manner ensures that the project continues to move effectively through the workflow. 6. Orthophoto Production Orthorectification is performed again with the input of the AT solution. Orthorectification is the process of rectifying imagery for tilt and relief/terrain displacement. Each image in the project will be differentially rectified to either the LiDAR ground surface of the newly generated surface data for the purpose of orthorectification. BHI utilizes the Intergraph (Hexagon) ImageStation OrthoPro suite of software for digital orthorectification. Orthorecification is also automated and optimized through batch processing scripts with established and tested parameters (see table this page). These scripts are processed on high-end servers with at least 64 GB of RAM to ensure rapid consistent orthorectified imagery. True Orthophotography Option - Orthorectification For the true orthophoto option, BHI would utilize the production inputs generated from the 2015 project. These inputs will be verified Flag Parameter Setting -p Photo ID AT database defined -R Photo strip ID AT database defined -K Compression method JPEG/lossless -E Elevation Defin bon File LiDAR surface model defired Zero out areas of image Only pixels wit -i surface data -Z outside of DTM to be rectified X Y CDord nates (Defined -x Output area Rectified Frame Area) -s Output pixel size 0 25 (GSD) -r Resampling method Bilviear 32 (Registration algorithm -f Calculation spacing operating window) 0 Output JPEG q -factor 5 (Low compression) Overview sampling -v increment 99 (Full Set of Overviews) Overview sampling -y method Average -T Output file type TIFF Pixel alignment for M mosaicking Enabled W TIFF'world' file Creation Enabled Progress event names P and percent increment Enabled against newly captured 2016 imagery to ensure that buildings subject to orthorectification have not changed substantially with regard to rooftop feature morphology. Using the building update iL i 1 ':4t p 5 allNow "� Figure 5 Samp e true oath Tile from 20iS also including on DVD Ee Figure 6 F footprint w rren k: s stereo coverage of c fhght (Man or DVD'r collection datasets performed in 2015, and the new proposed optional true orthophotography collection area, BHI is proposing to generate true orthophotos for additional tall buildings (greater than 5 stories) within the true orthophoto image collection area. In analyzing building footprints in this larger 2016 coverage area, it appears that as many as 40 new buildings (in addition to the approximately 20 already processed in 2015) could potentially qualify for true orthorectification under this criteria within the proposed 2016 expanded true orthophoto flight area. Tiles with true orthophotography will be delivered as 4 -band compressed and uncompressed data and will be integrated into project mosaics. The building lean of tall buildings typical in traditional orthophotos due to the perspective camera geometry will be corrected in this true orthorectification processing to allow for identification of features at ground level which would otherwise be obscured by lean. Orthomosaic processing Having developed and published a set of pilot production tiles to the project web portal, BHI would coordinate and anticipate the City's review and acceptance of pilot data color prior to applying project wide color balancing. Orthorecified frames will undergo project -wide color balancing and radiometric correction. Using state-of-the-art radiometric balancing and adjustment tools such as Trimble's Inpho Orthovista software each frame will be balanced to achieve a global project color balance. This workflow provides for large block automation as well as individual orthophoto frame adjustments to be made to ensure that the project orthomosaic has a consistent color. These tools also take advantage of advanced feature detection algorithms to guide automatic mosaic seam line placement around features. Building footprint polygons, for example will be utilized in this seam line avoidance procedure. Orthophotographty Quality Review System Draft deliverable orthomosaic tiles will be reviewed by BHI's QA/QC team of geospatial analysts. Tracking of this review process is GIS feature based through an Error Call feature. During review of every orthophoto tile, as issues are identified, BHI analysts will place call features (area,point,or line) and categorize every call based on the type of orthophoto issue identified. Typical issues that are tracked in this process include errors such as bridge warp, building seam line issues, horizontal accuracy issues, color problems, railroad/road mismatch at seam lines, general seam line issues, and any surface related issues. This review will also be published to the 2016 project web portal to allow the City to monitor these calls. This web portal also provides capability for two way interaction permitting the City to participate in this process and place their own calls should they so desire. 7. Building Update Production Building update feature collection under the 2016 project would follow the same technical regime utilized during the 2015 project. The table below provides details regarding the specifications to be employed during collection. Collection Criteria City of Lubbock Scope Minimum Building Size >= 120 sq. ft. Indentations / protrusions >= 2.5 ft. Building Extent Perimeter Building Delineation At "drip line" Feature Placement Method by Point / Rotated Rectangle No Polygons per Building 1 Hole / Courtyard Collection >= 12.0 sq. ft. Temporary Structure / Porch Not Required Orthogonal angle Enforced by Construction Aid Building Lean Correction Visible ground building interface Image Resolution / Scale 0.25 It. / 1'=50' 3D Data Sou,ce SCM For the 2015 project, BHI collected and delivered more than 20,000 buildings over the project area. Under the 2016 project, BHI would anticipate collecting and delivering a feature set that would more closely approximate the RFP estimate of 1,000 buildings. BHI would also welcome feature -based inputs from the City such as permit locations, etc. and incorporate these into the targeted workflow methods which BHI has designed for this aspect of the project. During execution of the 2015 building collection effort BHI utilized change detection methods in QC and targeting of collected building features. For 2016, BHI would again follow similar methods and also develop source height values for newly collected building footprints through draping against SGM point clouds developed under these buildings. Processing for height values follow automated procedures designed in Safe Software's FME (Feature Manipulation Engine). Feature based quality control query analysis is performed to verify feature integrity. Queries are developed to find low buildings and high buildings which could provide an indication of errors in the building feature draping process. Further visualization techniques also using FME may be employed to automatically inspect building footprints against suspect buildings in the FME visualizer. In the figure below a 3D footprint is draped with orthophotography to Figure 7. FME Inspector visualization of 3D build ng visualize the tallest downtown building. In this example, the footprint is draped with true orthophoto data to verify rooftop image placement. New building delivery will adhere to the City's established 3D building schema. 8. Tile Cache Creation Once final imagery has been accepted, BHI will process these data on ESRI software platforms to generate an ESRI compatible tile cache for use in an ArcGIS image service. BHI owns current (10.2.2) ESRI software needed to produce this tile cache and maintains up-to- date licensing. Furthermore, BHI is prepared to develop the pre -built cache under a future version so that the City may import the cache into their existing ArcGIS Server instance. 9. Project Delivery Final data products will be tested in ArcGIS prior to delivery. Deliverable data in WKID=22765 will be packaged and delivered to the City of Lubbock on external USB portable hard drives as specified by the City of Lubbock IT department. The following data deliverables are proposed as directly required by the RFP: Expected Deliverables Deliverable Format/Detail 3" ground pixel resolution tiled 4 -band color infrared imagery, GeoTIFF and MrSID file formats, Digital Orthophotography using the file naming convention specified by the City's tile index, and other associated prod.icts: Flight line index with Esri file geodatabase specific flight dates Internal quality control report Internal OC checkpoints Esri file geodatabase Aerial triangulation report Digital Elevation Model (DEM) used for Esri GRID format orthorectification True Orthophotography for also to be incorporated in the designated areas image service 1' ground pixel resolution, Digital Orthopholography mosaicked 3 -band natural color imagery, format to be agreed upon at contract Esri Imagery Service Budding Footprint Planimetric data set Esri file geodatabase Esri file geodatabase of points Ground Control Network plus report and survey sheets in pdf format developed in consultation wit FGDC Compliant Metadata the City: for each delivered database , including the image service B. Quality Control Approach In this section, BHI provides a quality control plan for the City's review. This plan describes the quality control approach that BHI will implement on the project, following the company's ISO -based quality model. BHI has added several elements to this draft internal Quality Control Plan based upon our experience in the 2015 City of Lubbock production phases. Additional quality improvements and recommendations from this experience are further highlighted in the section "Expertise in Areas Pertinent to the Project." Additionally, BHI proposes an interactive web mapping interface for the City to review imagery and interactively place "call points" or quality control comments to provide BHI with feedback during production and for quality control comment during the City's review of deliverable products. Details regarding the web mapping interface are provided in the section describing the "Method for Handling Errors and Omissions." DRAFT - 2016 City of Lubbock Quality Control Plan Purpose: The purpose of the quality management plan is to identify quality policies that must be followed and standards that must be met; develop plans on how quality will be measured throughout the project; execute and control quality during project work; and gain City of Lubbock acceptance of the quality of all deliverables. Objective for the 2016 City of Lubbock Digital Orthophotography Project Quality Assurance: Bohannan Huston, Inc. (BHI) will follow this quality plan and framework to define the standards, processes, tests, and controls that will be deployed to ensure that the 2016 orthophotography and building footprint update collection meets the City's quality requirements. 5 bulti-11s.patialrefiereare nrg/reRPfytg1nnrfR7-terns-north-centrnl- usl - NAD83 /Texas North Central (ftUS) BHI Quality Policy: BHI's Quality Management System (QMS) is designed to support our efforts to provide high quality services and products and to comply with the requirements of ISO 9001:2015. Quality objectives for the QMS have been established and are reviewed by top management. Our established quality policy is to: know our customers' needs and requirements • meet and exceed our customers' expectations • meet, or exceed, our quality objectives • strive for continuous improvement Our quality policy statement is located on the BHI intranet and available to all employees and partners. All personnel are urged to be vigorous in the pursuit of quality. The quality responsibility matrix for the project is delineated in the following table. Role Responsibilities Project Manager Oversight of quality management plan execution Developing quality management Project QA Manager plan Monitoring quality Executing prescribed Quality Control checks Project Production Team Developing test cases Reporting project quality metrics Developing quality metrics City of Lubbock Approving quality management plan Quality Planning: Task experts and representatives from both the City of Lubbock and from BHI will develop acceptance criteria and transfer those criteria to checklists that will be used in quality control. Project management and the project task leads will then ensure their use in Quality Control (QC) and review the content/results during Quality Assurance (QA). All quality planning will ensure conformance to the following quality requirements: Consistent with City of Lubbock Quality Objectives (i.e., high quality, clear, and sharp aerial imagery free of warping, stretching, smearing, color bias, voids, poor edge matching, excessive shadows, or elements obscuring the ground surface.) • Conforms to BHI Corporate Ouality Management Plan • Meets all professional standards for geospatial data production applicable to photogramrnetric aerial photography and digital orthophotography production. Configuration Management Documents Standard production workstation and server used in production will adhere to standard software configuration build to ensure well calibrated and maintained equipment and software configurations. Data All BHI production data and City Furnished Information (CFI) will be managed in a controlled geospatial production environment. Quality Assurance: QA will have two main focuses. First, it will ensure that checklists and control records have been completed and filled out with sufficient detail to determine trends or systemic errors and that corrective action on those trends have been addressed and implemented into the production environment. Second, the quality assurance team (Project Manager and QA Manager) will verify that a sufficient number of quality reviews are performed and that those reviews were comprehensive reviews of the product. Each quality review should be in decreasing number of calls, and calls should not be present in a reoccurring pattern. QA will only be performed by the QA Team. Geospatial Production: QA for internally produced products will follow the QC processes. When the production team has completed a sufficient number of QC reviews and has a high confidence in the product being error free, it may be released to the City. The production task leads will review QC documentation and ensure that all areas of errors have been properly added to the production guidance and QC checklists, Geospatial analysts performing QC processes will then choose areas of nonconformity to spot check in the deliverable. If the data has met all the quality requirements, it will be approved for delivery to the City. If the QC documentation and subsequent review of the data prove not to be acceptable, the QA manager will conduct a quality review with the production staff to determine and document the weakness of the process and institute a corrected procedure for QC. This process will be repeated until the QA manager is satisfied with the output of the QC process and the quality of the data. External Production - Aerial Acquisition: When data is received from external producers, the QC documentation will be reviewed, If this documentation does not meet the criteria listed in the quality metrics section above, the data will be immediately rejected and returned for correction of the documentation. If the documentation is sufficient, the QC task team lead will concur and move forward the processes for initial data review and validation. This allows the data to be integrated into production workflows. Quality Control: QC will have the following process and documentation requirements. All data will go through a thorough review using the checklist or database feature for the appropriate product. These checklists will document who is doing the review as well as whether the data is in compliance with the requirement. If the data is not in compliance, it will also contain the nonconformity and the corrective action. Corrective actions will include additions to guidance documents and checklists to ensure errors of this type are caught in the future during data collection or personal QC. All products produced by BHI will go through QC processes to meet quality metrics defined in the following table: Deliverable Quality Metrics Protect Management to be determined - DRAFT Web Based Tracking Tool to be determined - DRAFT Geodetic Control to be determined - DRAFT TBD Target Date post 5/15/2016 Image Acquisition Leaf on conditions S,m ang e 30' or less from nadir Verify control values against Aerial 7nanyulation survey control report RMSE meet target values Test orthos - verified at control Elevation Data Production to be determined - DRAFT City acceptance criteria Clear and sharp in detail Less than 59a shadow / cloud cover on any si•igle photograph No defects ! out -of -focus images No "image smear" of "stretched" area or images No "warped bridges, viaducts or roads No inconsistencies in tone and Ortho Production density between adjacent orlhos Must be radiometrically and geometrically corrected to enable adjacent files to be displayed simultaneously without obvious distinctions between them Seasonal and tempora differences should no[ show differences across i --nage join lines Optional Products Minimize budding lean and True Orthophotograpny obscured features Well documented and verifiable Quality Assurance (call feature) proof of continuous Documentation quality improvement for all deliverables Other Val -,e Added Tools/ Mosaic nodata areas set to 255 Service, and ECW v3 opacity region Project Archives: QA/QC documentation will be maintained in the BHI project production system in a chronological order of reviews, feature data, metadata, and records. ?'roject Manager Project Manager Dennis Sandia RPP Lubbock Project Manager Date Date 14 C. Schedule and Availability BHI has developed, over the past few years, systems and processes that offer great schedule compression and focus on production quality assurance. We can schedule aerial acquisition within the leaf on time -frame desired by the City. It would be our recommendation to identify (with the City's input) and acquire the imagery to optimize sun angle with leaf -on conditions. The goal of this will be to minimize shadow lengths as much as possible. The collection phase should take no more than 3 to 4 days, depending on weather. In preparation for collection, field survey tasks will have already been scheduled and performed. Once the imagery is collected it will be preprocessed and ready for inspection/aerial triangulation steps within one week. BHI will deliver final products within 4 months of acquisition. The following tables provide related expertise on three recent projects that demonstrate past performance requirements with similar scope size and complexity to the proposed RFP 2016 project. One of these projects represents past performance for the City of Lubbock. Additional project past performance highlights an example project with where leaf -on photography was acquired and processed. Each of the projects were also conducted with our acquisition partner Aero - Graphics Inc. (AGI) for source data collection of inputs for the resulting orthorectified imagery. BHI's past performance record ensures that our team has a verifiable record of successfully completing jobs similar to the proposed one. Notable unique qualification characteristics D. 2016 Project Fee The following table presents the BHI team fee for the City of Lubbock Digital Orthophotography Project 2016: Description Fee Mobilization Waived Acquisition & Processing S35,65000 3" Imagery and other required deliverables S50,00000 V Image mosaic $55000 True-orthos (optional) $2,50000 Esri Imagery Service $1,50000 Building planimetrics $5,50000 Total S95.70000 Cost for additional permanent monumentation $80000 per point: outside of typical performance specifications include: regular and consistent communications and co -development of project plans with City of Lubbock representatives, project manager decision authority to commit required resource to accomplish project on schedule, project manager Registered Professional Photogrammetrist qualifications and expertise to directly supervise high quality production processing. GIS/Geospatial tool independent skillsets with ability to deliver datasets in common open source geospatial formats. City of Lubbock, Texas ground control survey expertise for high accuracy horizontal and vertical geo-location ' risk mitigation through multiple resource and asset ownership and optional platform solutions. 15 A. Quality Assurance and Improvements BHI staff gained great insight while performing the 2015 aerial photography project. Listed below are specific improvements that will be made to the 2016 project. With multi-year contracting, continuous improvement of project execution becomes a focused objective. Permanent Control - BHI will obtain custom brass caps co -designed with the City for use in permanent monumentation. The monumentation can be coordinated and deployed over longer term contract. BHI surveyors will phase the moncrmentation of points in each project for the contract and options duration - ultimately resulting in a high quality distributed control network for the City. True Ortho Flight Plan - The flight layout has been revised with high overlap and sideslip in areas that include all of the downtown, the university and the medical complex for potential true ortho development Aerial Triangulation and Control Import - BHI has established a new workflow quality gate to evaluate photo control export and import into aerial triangulation software. This prevents accidental slight transformation of control data maintained in our database when used in GeoMedia Professional. Deliverable Focus - We will establish a detailed delivery manifest to define all products, deliverables and delivery logistics for incorporation into the contract and weekly reporting. This will ensure full and complete contractual deliveries become a focus through the project execution. It became apparent toward the completion of the 2015 project that specific deliverable items had not conformed exactly to contractual specification. This effort will assist with eliminating this issue. Weekly Reporting Modification - BHI will update the weekly reporting information with schedule and delivery manifest compliance ESRI WMTS production - BHI will use ESRI raster mosaic to generate image service cache tiles within the ESRI ArcGIS environment - deliver within a week of City ortho final acceptance. ECW V3 with opacity layer - BHI will deliver mosaic with opacity channel for use in GIS environments with background data - printing/nlotting. In addition to these project improvements, there are thoughts about new deliverables that can be developed from the City's existing and new geospatial data investments. These are items that BHI has been developing and would be able to assist the City with developing: Flow Network - Using the LiDAR and semi - global -matting surface models an ordered flow network can be developed for the City area to model potential flooding scenarios Geomorphology - The surface model can be processed into its geomorphology Illustrating several classes of terrain characteristics including valleys, footslopes, flats, ridges, spurs, etc This information is used in several modeling scenarios Culvert Identification - Combining the flow network, geomorphology, and transportation network - BHI can use automation to identify likely culvert locations and exacting placement of culvert pipes across the road bed. • River Bank Terracing - With geomorphology and river flow information, BHI can use automation to establish river terrace intervals that are based on LIDAR surface elevations predicting flood event inundation. Historical Orthomosic - BHI recognizes that the City makes historical photos available on-line. For 1954, we identified availability of around 450 photos over the 2016 AOI. BHI could assist the City In developing a historical orthobase. 16 2015 City of Lubbock Orthophotography Contract Number RFP 15-12079-tv1A (Resolution No 2015-R0013) Date of Award November 2014 Full Protect Tale City of Lubbock TX Dig tal Orthop'notography Project 2015 Ei j i pe;�np,tir;n Fixed wing based au borne digital imagery capturing 4 -band (Red Green Blue Infrared (RGBI)) photography collection over an approximately 375 square mile area Digital imagery collected with a Microsoft UltiaCAM Ma or pro,eul details included logistics planning GPS ground control and paneling, 3 -inch resolution digital imagery mission collections aerial triangulat o i, orthorectification and product development Optional true orthophotography imagery was captured over the downtown area and included stereo development of 3D digital surface models for the use in true orthorectdicatio,i of approximately 20 buildi,igs over two the A,itocorrelation processed elevatio,i n ode Is were developed through Serni-Global (Matching (SGM) technologies to augment the City's existing LiDAR data and provide surface data coverage for orthorectficaton Specific deliverable data products included or thomosaics delivered in a City established tiling scheme Development of interactive web portal allowed for lech,lical data exchanges between the City and Bohannan I iuston Development of sample color balanced products over pilot areas provided for review of proposed protect color balancing Data were developed to meet ASPRS Class I accuracy in support of mapping at a scale of 1 "=50'. Project included GIS building update feature collection within the City limits Building footprints were draped on point cloud data to provide for 3D elevations for more 20 000 delivered building foot prints An ESRI AicGIS Image Service was also produced under the contract FGDC metadata development (FGDC-STD-001-1998) weekly written project status reports Project Customer City of Lubbock, TX Project Contact Sally Still Abbe Director of GIS and Data Services SakGe"4 frfbback Las Phone and Address (806) 775 2106 PO Box 2000Lubbock Texas 79457 0 75 s,) nit CIR b+e SGM Surface Model Final Contract Duration October 2015 on-going maintenance thro,igh January 2016 Initial Contract Award $82000 Final Contract Award $82000 Project Safety Incidents No l,roiecl related safety incidents occurred 2015 Middle Rio Grande Orthophotography RGB/CIR Mosaics Contract Number t7 N Date of Award June 2015 ' Full Protect Title 2015 Middle Rio Grande Orthophotography RGB/CIR Mosaics � Prc« t_D scrrfl,iQn Fixed wing based airborne digital imagery for s.-rmmer leaf on orlhophotography producto) along the Middle Rio Grande (MRG) corridor Fliaht planning designed for data capt_ire to acquire 30 cm GSD imagery throughout the MRG area consisting of approximately 190 linear miles of river corridor with and average width of 6 5 miles Collection of airborne imagery frown b}, Aero Graphics Inc dun lg mid summer—June of 2015—to facilitate water use and crop growth ana:ysis ,4` in the MRG at peak river flow conditions Digital imagery collected with Microsoft UltraCAM Eagle (UCE- 1 -70012378 f 100) digital frarne camera. BHI mobilized survey crews to panel and observe around d control whicn was processed using NGS Online Positioning User Service (OPUS) methodologies sy Win, Creation of new elevation tnrough autocorrelation techniques accomplished for the purposes of differential image orthorectficalron Tiling scheme utilized USGS I !atonal Grid tiles for UTM Zone 13 data i deliverables Mosaicked data provided as both Color Infrared (CIR) and Natural Color (RGB) tiles with ECW compressed mosaics provided as deliverables. Additional deliverables i,lcluded AT triangulation report and PATB formatted AT files to accompany raw imagery collection data FGDC metadata ' development (FGDC-STD-001 - 1998) Project Customer Office of the State Engineer / New Mexico Interstate Stream Commission Project Contact Cindy Stokes lir stokesPmstate.rom us 'r Phone and Address 505-383-4050, 5550 San Antonio Dr NE Albuquerque NM 87109 Final Contract Durat on June 2015 - August 2015 (3 months) In tjat Contract Award $43,250 Final Contract Award $43,250 Project Safety Incidents No protect related safety incidents occurred 2014 Santa Fe County Orthophotography and LiDAR Contract Number SFCO PO#145402 New Mex'co IT S+ate Purchase Agreeme~n Date of Award March 2014 Full Protect Title 2014 Santa Fe County Digital Orthophotography and LiDAR Project ft—Ut Lescnmuorn Fued wing based airborne digital imagery and UDAR collection over 3 000 square mile area DigiVil imagery collected with a Microsoft UltraCAM Eag+e a -id LiDAR survey with Optech Orion Major protect details included logistics plan,iong GPS ground control and targeting digitaa Imagery and LiDAR flight mission collections, aerial tnangbation LiDAR data calibration and processing product development to classified LAS Preliminary accurnc es tested and validated at 0 7 feel horizontal and 0 2 feet vertical Additional UDAR and remote sensing mage processing scope included softcopy feature collection of bridge systems, hig,iway sound wall and standing water features LiDAR data calibration, processing and classification DEM and DTM development hydro flattening 3D contour development. 4 -band imagery orthorectificat on mosaick ng and tiling operations, semi - automated GIS feature flow line delineaton, data formatting for use m ArcGIS platforms delivery with web mapping services, data delivery in multiple tjl.ng schemes orthophotography NSSDA validation (FGDC STD -007 3-1998) FGDC metadata development (FGDC STD -001-1998), weekly written project status reports Protect Customer Santa Fe County New Mexico Protect Contact Erle Wright GISP myrjghrFgr`u,aorrta-e. ,us Phone and Address 505-9866350 Santa Fe County 102 Grant Avendt- Santa Fe NM 87501 Final Contract Duration 24 months Initial Contract Award $528 347 28 $1 358 335 00 - Change Order (1) expanded LiDAR collection area. Final Contract Award Change Order (2) f.inded semi-automatic extraction of LiDAR vector stream models 15 cm GSD CIR Ortho LIDnR Shaded Rorref Project Safety Incidents No project related safety incidents occ fined I V. Synopsis of Past Work these clients and are listed by year to showcase these long-term relationships. The following list is provided to emphasize BHI's experience base working in particular with City and/or municipal government clients throughout the southwestern United States. BHI's portfolio of past work highlights work performed primarily in the domain of orthophotography, elevation production and building collection. Our work with our clients often spans many years of continuous service to 2010, 2012, 2015 Office of the State Engineer (OSE) / Interstate Stream Commission (ISC) Leaf on Ortho ` 2003, 2005. 200', 2009, 2014 North Central Texas Council of Governments Ortho 1992, 2001 City of Santa Fe Ortho 2001, 2008. 2010, 2014 Santa Fe County Ortho 2004 2008. 2010. 2014 Dona Ana County Ortho W1 1999, 2004, 2006, 2008, 2010, 2012, 2014 MRCOG Ortho - 3 inch GSD in areas 2008, 2010 Denver Regional Council of Governments Ortho - 3 inch GSD in areas 2012, 2014 Bernalillo County Building Footprints • 2008, 2010 Denver Ruilding Footprints Update A. Firm Background BHI is a New Mexico—based business; providing engineering, spatial data and advanced technologies services over the past 56 years. Jerry Bohannan and Bob Stephenson, started the engineering business in Albuquerque, NM. Headquartered in the New Mexico's most populous city, BHI began as a local engineering firm working in the midst of a late 1950s boom.6 In 1964, under the leadership of Larry Huston, BHI expanded the business into photogrammetry to enhance and support engineering mapping needs. The business continued to grow and diversify throughout the 1970s. It was during this time that the company experienced significant expansion in Water Resources through its innovative drainage master planning work with the Albuquerque Metropolitan Arroyo Flood Control Authority (AMAFCA). Computing advances in the late 1970s and 1980s led the company to add their advanced technologies division to provide advanced engineering design software. In 1995, BHI opened its Las Cruces office to serve the southern New Mexico area and in the early 2000s, BHI continued its geographic expansion in the Southwest by opening its Denver, CO office. BHI's unique history provides us with a depth of experience and diverse capabilities unparalleled in the State. At Bohannan Huston, Inc., (BHI) we envision transforming "customer vision into reality by providing innovative and sustainable solutions with a commitment to extraordinary service, quality, and value."7 To align our goals and objectives with our clients' project -specific requirements, we begin research and development and project modeling before submitting our proposal, and are prepared to demonstrate customized deliverables even at the proposal phase. Tailoring solutions to client needs results in long-term relationships with over 85% of our clients returning for repeat business; many client relationships have spanned several decades, and one reason is our clients appreciate that our vision is effectuating theirs rather than trying to sell them something else. The proposed Project Manager, Dennis Sandin, has been a member of ASPRS since 1996 and is also a state of Oregon Registered Professional Photogrammetrist (RPP).a The RPP is a level of designation for photogrammetry competency that only a few states have required above and beyond the ASPRS certified photogrammetrist (ASPRS CP) designation. An RPP application requires passing an examination given by the state board of examiners at the same level and alongside professional engineers and surveyors. Cert. No Name Branch Status Expires 80711 RPP Sandin Dennis R RPP Active 6/30/2016 Mr. Sandin will be directly in charge of all personnel and team resources. He will allocate 30% of his time during the project to assure the City that the project performance and quality markers are met. Bohannan Huston, Inc., and Aero -Graphics, Inc., employ several professional certifications/ registrations to be dedicated to this project. 6 f1,nJ/www.abgiournaLcomlbizlmercal0 0 IS4s 07 ho m c nIf07-70-09.htm - Bohannan Huston perseveres, thrives despite economic, personal challenges 7 htth•llwwwhhinr rnmlwhn-we-arelmiccinn-vicinn-and vakircl - Bohannan Huston, Inc. Mission, Vision and Values 8 hhinranrentPin fo aregan gnvhndPx cfm?fi)crnrtinn-Grencr�cPn,gUnk_item A- 26422 - RPP Registration, Dennis R. Sandin These include nine (9) ASPRS CPS, two (2) GIS Professionals (GISP), six (6) professional land surveyors (PLS), and one Certified Manager of Quality and Organizational Excellence (CMQI OE). BHI has 15 principals, was founded in 1959; and incorporated on April 15, 1968. bO')6!i6-6U1 i -i W,5 L) 111C CA%l1eiS Principals Brian Burnett, Craig Hoover Sr VP President Water Resources Kerry Davis Matt Thompson Sr VP Chief Financial Officer Las Cruces Office Leslie L Smali Robert Rob Richardson, Sr VP Cnief Operations Officer Water Systems Loretta Davit: Sr VP Matt Santistevan Sr. VP Colorado Operations Construcho-i Bruce Stidwortny Sr VP Louis Hernandez, Sr VP Community Development Advanced Technologies James Topmiller, Sr VP Albert Bert' Thomas Sr VP Community Development Traff c & Transportation Dennis Sandin Sr VP Kurt Thorsoq Sr. VP Spatial Data Traffic & Transportation Robert Dzur, Si. VP I Spatial Data & Quality Administrator Vl. Other Profession This section lists other professions proposed for the 2016 project. All staff proposed for this project have a strong record of experience performing tasks similar to those required in the RFP. In fact, this team is the same team of professionals that BHI dedicated to the City's 2015 project. BHI further understands mobilization logistics, ground crew and production processing scheduling for a project like this and therefore commits to dedicate the full attention of our staff during the task project periods. Ann Wang Web Portal Manager Casey Francis, CP aero graph cs Bernie Doud, cP Name Firm Responsibilities Contract Management, Project Oversight / Technical Guidance' Dennis R Sandin, Coordination with City; RPP BHI Accountable for Adherence to Schedule. Budget Quality and Defined Scope of Work Project Coordination / Robert S Dzur, Reporting SGM Surface GISP, CQMOE BHI Processing Support, Change Detection Analysis Alan Benham, BHI Geodetic Survey Data RPLS (TX 5814) Processing Juan Ridoul BHI AT/Ortho Management Krist Nelson BHI Geospatial Feature Database Management Ann Wang BHI Geospatial Web Portal Publishing Casey Francis, CP AGI Flight Operations Planning Bernie Doud, CP AGI Flight Sensor Data Processing Vll, Structure The BHI team is headquartered in Albuquerque, NM with subcontractor Aero - Graphics, Inc. (AGI) out of Salt Lake City, UT. BHI will lead the team and provide geospatial project design, management, and data production/analysis. AGI will provide fixed wing platforms and sensors for the acquisition of UCE digital photogrammetric imagery. BHI/AGI have several registered and certified professionals educated and trained in geography, photogrammetry, GIS, LiDAR processing, remotely sensed image processing, cartography, survey, and geodesy. The organizational chart below shows the anticipated structure/roles of the project team and lines of authority. Resumes of identified team members follow. Lubbock Dennis Sandin, RPP Robert S. DZU r, GISP, CMO/OE Project Manager Quality Manager Bohannan _ Huston Juan Ridout Krist Nelson Alan Benham, PE, PS, CF.d$ ATiOrtho Manager Building Manager RPLS (TX 5814) Bohannan.., Huston Dennis R. Sandin, RPP dsandin 505-h798-7925 Albuquerque, NM Dennis Sandin s extensive experience includes facilitating and managing primary and ancillary data acquisition, film -based imagery in black and white, natural color and near infrared imagery data manipulation and processing, digital analytical aerial triangulation, standards development, and data conversion. Mr. Sandin serves as project manager on large mapping projects or those requiring great technical expertise and design He is fluent in all aspects of map production hardware and software as well as both small and large project design. He is an expert in Geographical Information Systems (GIS), digital mapping, digital orthophotography- photogrammetry, and engineering Education mapping. Languages Mr. Sanclin has developed LiDAR mappinglprocessing expertise and data Work Summary visualization and presentation abilities for Bohannan Huston. He has directed the internal development of LiDAR processing software and spatial database technology within the mapping and software development groups He has also created and perfected efficient work processes for visualizing both spatial data and engineering design data with industry leading commercial 3D modeling and animation software. Highlights of Registered Professional Photogrammetrist OR #80711 RPP Qualifications Member: American Society for Photogrammetry and Remote Sensing Member: New Mexico Geographic Information Council Member: Geospatial Information Technologies Association Project City of Lubbock, TX Digital Orthophotography, 2015 Experience NM Interstate Stream Commission Leaf -on Orthophotography 2015 Santa Fe County LiDAR and Orthophotography 2000 - 2014 Dona Ana County Digital Orthophotography and LiDAR Project, Dona Ana County, NM - 2010 to 2014 Technical Skills • Digital and Analytical Photograrnmetric Project Design • Project Management, Cost Estimating/Scoping/Proposal Development • Image Processing • Geoclesy/Geomatics • Digital Analytical Aerial Triangulation • Digital Photogrammetric Process Design • Engineering Mapping Process Design • Mapping Standards Expertise • Digital Orthophotography Generation/Process Design • LiDAR Processing Expertise and Process Development • Geographic Information System Design • 3D Modeling/Rendering and Graphic Presentation Animations Education B.S. / Mechanical. Engineering - University of New Mexico, 1992 Languages English Work Summary Organization Position Dates Bohannan Huston, Inc. Sr. Vice President Et 1993 to Present Managing Partner rdzur@bhinc.com IDOhannan .t�' Huston Robert S. ❑ Zu r, G I S P 505-798-7966 Albuquerque, NM Personal Profile Robert Dzur has 20 years experience working in the development of geospatial data projects. Since 2004, he has served as systems manager at Bohannan Huston, Inc. (BHI) leading stereo photogrammetric GIS feature data, orthophotography and elevation mapping projects. Systems and processes are the fundamental threads in Mr. Dzur's approach to his work and in his role as manager. In this capacity, he has led development and implementation of BHI's GIS -based project management strategies. He uniquely bridges the geospatial profession with quality systems and quality principles. As a Certified Manager of Quality and Organizational Excellence, his influence on BHI's geospatial production processes includes measurement systems, corrective and preventative action solutions, improvement loops, and quantitative quality evidence (i.e., NSSDA validation) of BHI services and production. Highlights of GIS Certification Institute: GIS Professional #/6611 Qualifications American Society for Quality: Certified Manager of Quality/Organizational Excellence (#9988) Member: American Society for Quality; American Society for Photogrammetry Et Remote Sensing; Phi Beta Kappa Extensive GIS and photogrammetry knowledge supporting the delivery of documented high quality geospatial products and services to BHI clientele. Project City of Lubbock, TX Digital Orthophotography, 2015 Experience Santa Fe County LiDAR and Orthophotography 2005 - 2014 Vice President Et Systems Manager Global Geospatial Intelligence (GGI) Program - 2004 2014 Technical Skills ' Planning, project management for feature, orthophotography and LiDAR 2002 to 2004 • Oversight of deliverable geospatial data including ortho and surface formats Consultant • Integration of quality & accuracy assessment of geospatia data visualization Instituto Nacional de • Expertise in metadata preparation in FGDC format with NSSDA testing • Structure from Motion (SFM) / Semi -Global Matching (SGM) expertise. Manager of Services • Image dodging and mosaic of historical photogrammetric data sources (World Bank) • Reporting;`documentation of procedures for remotely sensed geospatial data. Education M.A. / Geography - University of Arkansas, 1994 B.A. / Geography Et Spanish - University of Arkansas, 1991 Languages English / Spanish Work Summary Organization Position Dates Bohannan Huston, Inc. Vice President Et Systems Manager 2004 to Present World Bank Independent Technical 2002 to 2004 Consultant Instituto Nacional de Reforma Agraria - Bolivia Manager of Services 1998 to 2002 (World Bank) Center for Advanced Spatial Technologies GAP Project Manager 1994 to 1998 (CAST) 22 Alan g e n h a m �� , �, abenhamC�bhinc.com Bohannan = Huston , , 505 798 7899 Albuquerque, NM Personal Profile Alan Benham is a BHI Vice President who works in the Spatial Data Division where he is the Group Leader and Project Manager for the Survey team. In these positions, Mr. Benham leads the team of licensed surveyors, manages specific client and project types, and supervises the Survey Group's business operations, ISO compliance, financial health, and business development, both locally and regionally in all of our offices. Mr. Benham is a licensed surveyor in seven states, and thus is involved in much of the legal aspect of BHI's surveying work, primarily with respect to boundary decisions and boundary taw. He also has an in-depth understanding of high accuracy geodetic control surveying for mapping and engineering applications. Mr. Benham has worked with GPS surveying data and techniques since 1997 including high accuracy static networks, fast static, and Real Time Kinematic surveys and has submitted control to the NGS for publication through the bluebook process. He has also been through the NGS OPUS Project -Manager training and understands the adjustment methods, techniques and network design necessary for high accuracy surveys. Highlights of Registered Professional Land Surveyor: TX #5814 Qualifications Registered Land Surveyor: Professional Engineer: NM #14940 Professional Surveyor: NM #15700 Also registered as a Professional Land Surveyor in: WY #13418, CA #8700, NV #19554, CO #37976, AZ #47283, BLM/CFedS Certification #1013 National Society of Professional Surveyors (ACSM-NSPS), New Mexico Professional Surveyors (NMPS), California Land Surveyors Association (Cl SA) Project City of Lubbock, TX Digital Orthophotography, 2015 Experience NM Interstate Stream Commission Leaf -on Orthophotography 2015 Santa Fe County LiDAR and Orthophotography 2000 - 2014 Dona Ana County Digital Orthophotography and LiDAR Project, Dona Ana County, NM - 2010 to 2014 US -Mex Border Mapping Control - Arizona, New Mexico and Texas Technical Skills • Planning and supervision of Global Positioning System (GPS) data for surveying. • Extensive field & office experience with RTK on geodetic control, utility surveys, highway location surveys, right-of-way surveys, local design surveys boundary surveys, and construction staking projects • Development of GPS network design, collection, processing for high resolution LiDAR & airborne surveys • Geodetic control expertise, in-depth training, knowledge of National Geodetic Survey procedures (e.g Blue Booking), standards, OPUS processing techniques, & approved NGS OPUS Project Manager. Education BS Survey Engineering - New Mexico State University - 1998 BS Civil Engineering - University of New Mexico - 1995 Languages English Work Summary Organization Position Dates Bohannan Huston, Inc. Vice President 1994 to Present 23 Bohannan _ sJ Huston u a n R I d V u L j ridout 505h823 1000 Albuquerque, NM Personal Profile Juan Ridout is a Production Team Lead in BHI's Spatial Data group, where he is responsible for orthophoto production, color balance and mosaic operations, and final delivery formatting. He is experienced in surface collection and creation of orthorectified image data and products through photogrammetric processes His expertise and experience in softcopy photogrammetric mapping environments makes him ideally suited to handle some of the most challenging photogrammetric data sets. Highlights of Mr. Ridout is proficient in all aspects of orthophotogiaphy production, Qualifications photogrammetry, image analysis and classification, GIS, and topographic software programs that include the following: Inpho's Ortho Vista and Seam Editor, Image Station Automatic Triangulation, Image Station Automatic Elevation. Image Station OrthoPro, Phase One's Capture One Pro, ERDAS Imagine and ER Mapper, ArcGIS, Intergraph's Geomedia Professional, FIVE, Global Mappei. AutoCAD, MicroStation various Open Source command line tools, and various prograrnming languages. Project City of Lubbock, TX Digital Orthophotography, 2015 Experience NM Interstate Stream Commission Leaf -on Orthophotography 2015 Santa Fe County LiDAR and Orthophotography 2000 - 2014 Dona Ana County Digital Orthophotography and LiDAR Project, 2010 to 2014 MRCOG Digital Orthophotography, Mid -Region Council of Governments, NM - 2004 -2014 Technical Skills • Coordination with survey team for control measurement • Handling of Airborne GPS data for ingest to Aerial Triangulation (AT) • AT production and review. • Radiometric color balance and mosaic procedures, ortho tile review, NSSDA quality checks and measurements. • DTM/DEM processing and related topographic updating; adept in integration of surface elevation technologies for orthophotography processing • Batch automation and processing of Semi -Global Matching for deriving high resolution elevation data from stereo imagery. • Safe Software FME data translation, manipulation for feature data automation • Open Source GDAL/OGR expertise in image data formatting • ESRI Tile Cache Image Service & ArcGIS Server data development Education Diploma General Studies AAS Geographic Information Technology Languages English Work Summary Organization Position Dates Bohannan Huston, Inc. Senior Geospatial Analyst / 2004 to Present AT/Ortho Manager ')A knelson,bhinc.com Bohannan Huston K ri st Nelson 505-823-1000 Albuquerque, NM Personal Profile Krist Nelson is a Senior Geospatial Analyst and Production Team Lead for BHI's Spatial Data group. His responsibilities include using GIS software to accurately collect and track 3-D LiDAR and Photogrammelric Feature data. With BHI he has been involved with several photogrammetric and automated LiDAR mapping projects as well as survey projects where he was responsible for OA processes for data collection. Mr Nelson also has experience with feature class designs and project tracking As a power GIS user. he is always developing robust techniques for automated data processing and visualization to support LiDAR classification and product development. He is adept at applying during in-line processing a variety of checks and validation procedures to ensure data products conform to mapping standards. Highlights Of Mr. Nelson is proficient in the use of Integraph's GIS software GeoMedia Professional Qualifications Trimble's Pathfinder Office and Safe Software's FME (Feature Manipulation Engine). Senior Geospatial Analyst / LiDAR Processing Mgr. He is adept at processing and manipulating point cloud data for high precision U.S. Forest Service surface modeling He understands how to use GIS queries to locate and fix 1999 to 2001 geometry, attribute, and topology errors to ensure data is perfect before delivering to the client. He has the unique skills to bring together data from many different sources into a data format defined by the client and to ensure quality of the data set using GIS tools. Project City of Lubbock, TX Digital Orthophotography, 2015 Experience City of Rio Rancho GIS Address Validation, 2015 MRCOG GIS Database / Road Network Analysis Project, 2015 Dona Ana County Digital Orthophotography and LiDAR Project, 2010 - 2014 Technical Skills ' LiDAR Data Classification and Processing. • Oversight of production setup, progress and quality of GIS feature including building feature production and surface projects. • PostgreSOL database development expertise for loading of GIS features. raster imagery & elevation data with access online client collaboration • Development of project specific quality control processes. • Development of open source (OGIS) based field data collection procedures on mobile platforms such as the Samsung Galaxy Tab 4 device. • Extensive experience using Intergraph software in the production of public and private sector projects • Extensive background in deliverable datasets formatting, automation and tiling of image, elevation & feature data into customized ArcGIS deliverables • Feature manipulation expertise in Safe Software FME including processing of massive point cloud and vector feature datasets requiring advanced geospatial data processing such as network topology calculations Education B.S. / Earth Sciences / Geohydrology - Montana State University, 1998 Languages English Work Summary Organization Position Dates Bohannan Huston, Inc. Senior Geospatial Analyst / LiDAR Processing Mgr. 2003 to Present U.S. Forest Service Hydrologic Technician 1999 to 2001 2b awang- bhinc.com Bohannan _ Huston Ann Wang -Mayes 505-798-7964 Albuquerque, NM Personal Profile Ann started work as a geospatial analyst at BHI in October 201? after graduating from UW with a Bachelor's Degree in Geography/GIS While working on DoD-related projects in the Spatial Data group. Ann gained experience in GIS feature collection, data management, QA/QC processes in both Intergraph and ArcGIS platforms She currently primarily supports BHI's geospatially enabled Survey group where she utilizes survey, GIS and CAD (MicroStation/AutoCAD) applications and an integrated project workflow. Ann also leads web portal development and management at the company and has setup web management and query development for numerous web mapping portals allowing clients to track and interact with their data online. Highlights of Ms. Wang is proficient in the operation ArcGIS Geomedia MS Office, Adobe Qualifications Illustrator, FME, MS Access, AutoCAD Her excellent research paper writing, architectural drafting, and geospatial analysis skills help her address a wide array of project and client requirements She has attended Hexagon training courses dedicated to building custom solutions with WebGIS applications. Her design skills and varied geospatial background provide Ann with in-depth know-how and understanding of the inner working of the Geospatial Portal Ms. Wang can quickly build-up web services both out-of-the-box and with extended customization. Ms Wang's demonstrated experience in mapping allows her to go beyond standard feature data development and define customized portals and data products that address customer needs in both surveying and mapping arenas Project City of Lubbock, TX Digital Orthophotography, 2015 Experience City of Las Cruces, NM Survey Grade GIS Storm Water Inventory Project, 2015 Kinder Morgan Lobos Pipeline Right of Way- 2014 Dona Ana County LiDAR and Orthophotography -2014 StructureScape - Building Collection Bernalillo County - 2014 Technical Skills ' Conversant in the basic principles of one or more of the following Geography Image Processing, Terrain Assessment, Land Use Planning, Economic Development, Engineering, Asset Inventory, Government Administration. Surveying, Geophysics, Archeology, and Transportation. • The major Geospatial Technologies to include those provided by, yet not limited to Esri, Hexagon, Pitney Bowes. AutoDesk, Trimble, Topcon, Gat -min. and Open Source Geo -Technologies • Mapping, clemographics/spatial analysis, remote sensing. and cartography, • Geospatial Modeling to include, yet not limited to Transportation Water Resources. and Socio -Economic applications, • Developing content, design, deploy, and maintain online Web Map Services that include providing custom tools. • Network operating systems and client -server implementations as pertains to implementing a GIS within an existing architecture. • Training team members and end users on GIS data and applications: • Ability to conduct research into Geospatial Technology iss:-ies and products Education BA - Geography/GIS - University of Washington - 2011 Languages English / Spanish / Conversational Mandarin Work Summary Organization Position Dates Bohannan Huston, Inc. Survey Technician/ 2012 to Present i Geospatial Analyst '6 i aero -graphics Casey Francis, CP - Profile Mr. Francis has over eighteen (18) years of experience as a project manager (at( with Aero -Graphics). He has successfully managed numerous projects for public sector entities, utilities, highway departments, mining operations, and engineering firms. He exhibits a thorough understanding of LiDAR and photogrammetry concepts and a proven ability to administer all aspects of a complex LiDAR or mapping project from concept to delivery. Education and Bachelor of Science in Finance from Utah State University Certifications ASPRS Certified Photogrammetrist Experience City of Lubbock, TX Digital Orthophotography, 2015. Responsibilities for this contract included estimating and project management for digital image acquisition of approximately 375 square miles of 4 -band RGBI data with the UltraCAM Eagle. Leaf -off acquisition required detailed weather monitoring using NOAA systems and Lubbock webcams for timely mobilization. Deliverables included 3 -inch pixel images, radiometric Et POS/GNSS Post -Processing (EO Parameters), Flight logs and geodatabase. Electrical Consultants, Inc. for Oklahoma Gas Et Electric - Border to Woodward - LiDAR and Imagery Services. Responsibilities for this contract included cost estimating, proposal generation, and project management for LiDAR and digital imagery acquisition and processing of 95 linear miles of transmission line corridor in western Oklahoma. Deliverables included 3 -inch pixel orthoimagery and PLS-CADD formatted and classified models of LiDAR data delivered in Oklahoma North State Plane Coordinate System. Tetra Tech for PGEtE - Panoche to Gates Transmission Line LiDAR Survey (Fresno, CA). Responsibilities for this contract included cost estimating, proposal generation, and project management for LiDAR and digital imagery acquisition and processing of 44 linear miles of transmission line corridor across Fresno, Kings, and Kern counties in California. Deliverables included calibrated LAS v1.1 files delivered in California Zone 4 State Plane Coordinate System. San Bernardino Et Riverside Counties - Orthoimagery Updates. Responsibilities for this contract included cost estimating and project management for 4 -band digital imagery acquisition and orthorecti fication of approximately 7,000 square miles of San Bernardino and Riverside Counties, including vast expanses of challenging urban areas in the western reaches. Return flyover for 5,750 square miles in 2012, and again for 4,375 square miles in 2013. Deliverables included 1' GSD orthorectified, tagged imagery in GeoTIFF, ECW, and Mr.SID formats. All delivered in California Zones 5 and 6 State Plane Coordinate Systems. Keiwit/HNTB - California High -Speed Rail Madera -Fresno. Responsibilities for this contract included cost estimating, proposal generation, and project management for LiDAR and digital imagery acquisition and processing of approximately 60 linear miles of rail study corridor between Madera and Fresno. Deliverables included 5.5cm GSD digital orthoimagery, bare -earth classified LAS v1.2 files, and Contour Key Points in Microstation .DGN and InRoads .DTM formats. L Bernie Doud, CP, GISP, aero -graphics - Profile In his role as Acquisition Task manager, Mr. Doud is responsible for training, scheduling, and directing aerial department staff in the execution of acquisition tasks, including flight planning and execution, sensor operations (imagery and LiDAR), and field quality control. He leads aircraft and sensor maintenance tasks and works closely with company principals to strategize future aircraft and sensor purchases. In addition, he directs Aero -Graphics' flight safety program. Mr. Doud has filled 12 years of progressively more responsible geospatial roles, including acquisition and project management, proposal creation, analytical aerotriangulation, GIS and orthorectification management, airborne GPS/IMU data refinement, LiDAR data calibration, and photogrammetric compilation and editing experience. Bernie has shown proficiency in planning, mapping, and imaging applications such as Track'Air, Optech FMS Planner, Inpho, Intergraph, and ESRI software suites. Education and Master of Business Administration in Project Management from City University Certifications of Seattle Bachelor of Science in Geographic Information Systems from Brigham Young University Certified Photogrammetrist with ASPRS (#1449) Certified Geographic Information Systems Professional with the GIS Certification Institute (#52260) Member: American Society for Photogrammetry and Remote Sensing Experience City of Lubbock, TX Digital Orthophotography, 2015. Responsibilities for this contract included post processing of airborne GPS/IMU data to develop photo center Exterior Orientation (EO) parameters. Additional processing responsibilities included the development of flight data capture geodatabase. Initial data calibration for the Kaysville and Bountiful, UT FEMA Floodplain Mapping Projects (2010) Kinematic post -processing of airborne GPS/IMU data; initial data calibration via DASHMap and ACalib software, creation of accuracy assessment report. ABGPS/IMU processing and initial data calibration for the Idaho Power - Oxbow and Hells Canyon Reservoirs Imagery and LiDAR Project (2009) - Performed kinematic post -processing of airborne GPS/IMU data and initial data calibration via DASHMap and ACalib software. Initial data calibration for the Sevier County FEMA Floodplain LiDAR Mapping Project in Joseph, UT (2009) - Performed initial data calibration via DASHMap and ACalib software and prepared the LiDAR Accuracy Assessment report for the client. BHI and its teammate AGI will comply with and enforce all applicable federal, state statutes, and local ordinances including the Davis -Bacon Federal minimum wage requirements. Online searching of WageDetermionationsOnline.gov indicates compliance expectations with WD 05-2517 (Rev. -18) for Lubbock, TX, and surrounding areas in New Mexico and Oklahoma. BHI will comply with Texas Government Code, Chapter 2258, Prevailing Wage Rates and other statutes as applicable. Survey services will confirm and be compliant with the state of Texas survey law and practice ordinances. Errors and data omissions are corrected and/or resubmitted for all issues identified in the project's deliverables. It is anticipated the City will perform review on the data directly on City GIS workstations according to internal processes and/or through a BHI -hosted, web -based quality control application. The application will serve final data products via WMS, ECWP, and WFS protocols into a web -browser application that allows error call placement and attribution of error details. Error calls (all error calls generated by BHI or the City) are stored and managed in real time with an SQL server database. BHI owns and uses the current versions of ESRI ArcGIS, ArcGIS Server, ArcGIS Image Server, Geomedia Professional, GeoMedia WebMap, ERDAS Apollo and Safe Software FME to assist with geospatial data management, error call generation, and geodatabase web publishing. BHI will warranty all project deliverables. It is typical for most errors to be identified within a year from product delivery. This warranty covers all services, products, and deliverable formats specified in our contractual statement of work. Y Disclosure of Potential .onflicts of Interes BHI and subcontractor AGI have no past or current obligations that would pose a potential conflict of interest. BHI and its teammate AGI do not have any current contracts with the City of Lubbock. Xl. Additional Maty f{'r BHI has created a 2016 project web portal available at: http://webservices.bhinc.com//ubbock 2016/ Xll. Stimulatinci Growth in L ubbr k In this proposal, BHI has proposed to perform all aspects of the project and only subcontract the aerial photography. BHI remains open to utilizing local resources in the execution of the project. A. Requested RFP Forms The following requested forms are included in the following pages unless otherwise noted below Signed Contracts RFP Form Reference Form Suspension and Debarment Certification SUBMIT TO: CITY OF LUBBOCK ?, Purchasing Contract Management t t, r4Lubboe�t .;t 11T1 OF LUBBOCK TX r 13'h Street, Room 204 Lubbock, TX 79401-3830 F R1625 """ VEST FO AN EQUAL PROPOSAL CONTACT PERSON: Marta Alvarez OPPORTUNITY EMPLOYER TEL: 806.775.2169 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us RFP 16 -12719 -MA Digital Orthophotography Project 2016 SUBMITTAL DEADLINE., February 23, 2016 at 2:00 .m. CST PRE PROPOSAL MEETING DATE, TIME AND LOCATION: Any proposals receired after the tine and date listed ahare, regardless N/A ojthe mode ojdelirery, shall he returned intopened RESPONDENT NAME: Bohannan Huston, Inc. IF RETURNING AS A `TIO RESPONSE", PLEASE STATE REASON. MAILING ADDRESS: 7500 Jefferson Street NE CITY — STATE -- ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND Albuquerque, NM 87109 ALL PROPOSALS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE PROPOSAL PROCESS. FURTHER, THE CITY TELEPHONE NO: 505-1323-1000 RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. 1T IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: 505-798-7932 REQUEST PERMITS COMPETITIVE PROPOSALS IT IS THE VENDOR'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK DIRECTOR OF E-MAIL: dsandin@bhinc.com PURCHASING AND CONTRACT MANAGEMENT IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED 850202170 IN THIS RFP TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE DIRECTOR OF PURCHASING AND CONTRACT MANAGEMENT NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE VENDOR HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS PROPOSAL IS BASED ON ANY ADDENDA POSTED ON BIDSYNC.CONI The City of Lubbock Charter stales that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased Will any officer or employee of the City, or member of their immediate family, benefit from the award of this proposal to the above firm? YES X NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED VENDOR HAVING EXAMINED THE REQUEST FOR PROPOSAL, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION FAILURE TO EXECUTE THIS PORTION MAY RESULT IN PROPOSAL REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or scrvice(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the vendor will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the of Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final Pa th vendor. • Senior Vice President Auth r a ure Title De Sandin February 19, 2016 PrinVfype Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. S PurchmiBtd Doc$MP 16-12079 City of Lubbock, TX Digital Orthophotography Project 2016 RFP 16 -12719 -MA REFERENCE FORM Please list three references of current customers who can verify the quality of service your company provides. The City prefers customers of similar size and scope of equipment to this RFP. THIS FORM MUST BE RETURNED WITH YOUR PROPOSAL. REFERENCE ONE Government/Company Name: City of Lubbock Address: P.O. Box 2000, Lubbock, Texas 79457 Contact Person and Title: Sally Still Abbe, Director of GIS and Data Services Phone: 806-775-2106 Fax: 806-775-2100 Contract Period: 2015 Scope of Work: 2015 City of Lubbock Orthophotography REFERENCE TWO Government/Companv Name: New Mexico Interstate Stream Commission Address: 5550 San Antonio Drive NE, Albuquerque, NM 87109 Contact Person and Title: Cindy Stokes, Project Manager/GIS Specialist Phone: 505-383-4050 Fax: 505-383-4045 Contract Period: 2015 Scope of Work: 2015 Middle Rio Grande Orthoohotoaraohv RGB/CIR Mosaics REFERENCE THREE Government/Companv Name: Santa Fe County Address: 102 Grant Avenue, Santa Fe, NM 87501 Contact Person and Title: Erle Wright, GISP Data Integration Administrator Phone: 505-986-6350 Fax: 505-986-6206 Contract Period: 2014-2015 Scope of Work: Control Orthophotography, LiDAR 5: Pumhwe\Bid Docs\PH 16-12079 21 SUSPENSION AND DEBARMENT CERTIFICATION Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non -Federal entities from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non -procurement transactions (e.g., sub -awards to sub -recipients). Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify that their organization and its principals are not suspended or debarred by a Federal agency. Before an award of $25,000 or more can be made to your firm, you must certify that your organization and its principals are not suspended or debarred by a Federal agency. I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a Federal agency. COMPANY NAME: Bohannan Huston, Inc. Federal Tax ID: 85-0202170 Signature of Company Official Date Signed: February 19, 2016 Printed name of company official signing above: Dennis Sandin, RPP, Senior V.P, S Purc6asMid Docs%RFP 16-11079 22 City of Lubbock, TX Digital Orthophotography Project 2016 RFP 16 -12719 -MA INSURANCE REQUIREMENT AFFIDAVIT To Be Completed by Vendor And Attached to Submittal I, the undersigned Vendor, certify that the insurance requirements contained in this proposal document have been reviewed by me and my Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the requirements defined in this proposal. Dennis Sandin, RPP ure Conti -actor's Business Name: Bohannan Huston, Inc Contractor's Firm Address: 7500 Jefferson Street NE Albuquerque, NM 87109 (Print or Type) NOTE TO CONTRACTOR If the time requirement specified above is not met, the City has the right to reject this proposal and award the contract to another contractor. If you have any questions concerning these requirements, please contact the Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572. The Vendor must complete, sign and return as part of their submittal response S Purchase\ald Docs\RFP 16-17079 23 NON -COLLUSION AFFIDAVIT STATE OF TEXAS LUBBOCK COUNTY Dennis Sandin, RPPbeing first duly sworn, on his/her oath, says that the bid above submitted is a genuine and not a sham or collusive bid, or made in the interest or on behalf of any person not therein named; and s/he further says that the said bidder has not directly induced or solicited any bidder on the above work or supplies to put in a sham bid, or any other person or corporation to refrain from bidding; and that said bidder has not in any manner sought by collusion to secure to self an advantage over any other bidder or bidders. Bohannan Huston, Inc. IDDER Senior Vice President TITLE Subscribed and sworn to before me this /r day of 2016. A �ff ,..�.' Notary Public in and for the State ofTe as residing at: C'l-Mr)"'I'My OFFICIAL SEAL MONICA ADRIANA RODRIGUEZ Notary Public State of New Mexico Comm. Expires �/t3ll b NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED IN WITH THE BID/PROPOSAL 5 Nsrdi se\Bid DocskRFP 16-12079 24 SAFETY RECORD QUESTIONNAIRE The City of Lubbock City Council desires to avail itself of the benefits of Section 252.0435 of the Local Government Code, and consider the safety records of potential contractors prior to awarding proposals on City contracts. Pursuant to Section 252.0435 of the Local Government Code, City of Lubbock has adopted the following written definition and criteria for accurately determining the safety record of a vendor prior to awarding proposals on City contracts. The definition and criteria for determining the safety record of a vendor for this consideration shall be: The City of Lubbock shall consider the safety record of the vendors in determining the responsibility thereof. The City may consider any incidence involving worker safety or safety of the citizens of the City of Lubbock, be it related or caused by environmental, mechanical, operational, supervision or any other cause or factor. Specifically, the City may consider, among other things: a. Complaints to, or final orders entered by, the Occupational Safety and Health Review Commission (OSHRC), against the vendor for violations of OSHA regulations within the past three (3) years. b. Citations (as defined below) from an Environmental Protection Agency (as defined below) for violations within the past five (5) years. Environmental Protection Agencies include, but are not necessarily limited to, the U.S. Army Corps of Engineers (USACOE), the U.S. Fish and Wildlife Service (USFWS), the Environmental Protection Agency (EPA), the Texas Commission on Environmental Quality (TCEQ), the Texas Natural Resource Conservation Commission (TNRCC) (predecessor to the TCEQ), the Texas Department of State Health Services (DSHS), the Texas Parks and Wildlife Department (TPWD), the Structural Pest Control Board (SPCB), agencies of local governments responsible for enforcing environmental protection or worker safety related laws or regulations, and similar regulatory agencies of other states of the United States. Citations include notices of violation, notices of enforcement, suspension/revocations of state or federal licenses or registrations, fines assessed, pending criminal complaints, indictments, or convictions, administrative orders, draft orders, final orders, and judicial final judgments. C. Convictions of a criminal offense within the past ten (10) years, which resulted in bodily harm or death. d. Any other safety related matter deemed by the City Council to be material in determining the responsibility of the vendor and his or her ability to perform the services or goods required by the proposal documents in a safe environment, both for the workers and other employees of vendor and the citizens of the City of Lubbock. In order to obtain proper information from vendors so that City of Lubbock may consider the safety records of potential contractors prior to awarding proposals on City contracts, City of Lubbock requires that vendors answer the following three (3) questions and submit them with their proposals: QUESTION ONE Has the vendor, or the firm, corporation, partnership, or institution represented by the vendor, or anyone acting for such firm, corporation, partnership or institution, received citations for violations of OSHA within the past three (3) years? YES NO X If the vendor has indicated YES for question number one above, the vendor must provide to City of Lubbock, with its proposal submission, the following information with respect to each such citation: S: Purchme\Bid Docs\M 16-12079 25 Date of offense, location of establishment inspected, category of offense, final disposition of offense, if any, and penalty assessed. UESTION TWO Has the vendor, or the firm, corporation, partnership, or institution represented by the vendor, or anyone acting for such firm, corporation, partnership or institution, received citations for violations of environmental protection laws or regulations, of any kind or type, within the past five years? Citations include notice of violation, notice of enforcement, suspension/revocations of state or federal licenses, or registrations, fines assessed, pending criminal complaints, indictments, or convictions, administrative orders, draft orders, final orders, and judicial final judgments. YES NO x If the vendor has indicated YES for question number two above, the vendor must provide to City of Lubbock, with its proposal submission, the following information with respect to each such conviction: Date of offense or occurrence, location where offense occurred, type of offense, final disposition of offense, if any, and penalty assessed. UESTION THREE Has the vendor, or the firm, corporation, partnership, or institution represented by vendor, or anyone acting for such firm, corporation, partnership, or institution, ever been convicted, within the past ten (10) years, of a criminal offense which resulted in serious bodily injury or death? YES NO x If the vendor has indicated YES for question number three above, the vendor must provide to City of Lubbock, with its proposal submission, the following information with respect to each such conviction: Date of offense, location where offense occurred, type of offense, final disposition of offense, if any, and penalty assessed. ACKNOWLEDGEMENT THE STATE OF TEXAS COUNTY OF LUBBOCK I certify that I have made no willful misrepresentations in this Questionnaire nor have I withheld information in my statements and answers to questions. I am aware that the information given by me in this questionnaire will be investigated, with my frill p mission, and that any misrepresentations or omissions may cause my proposal a rete Signa e enior Vice Presiders! Title The Vendor must complete, sign and return as part of their submittal response. S Purchaw\Bid Mcs\RFP 16-12079 26 Best and Final Offer Description Mobilization Acquisition & Processing 3" Imagery and Other Required Deliverables 1' Image Mosaic True Orthos (area per scope) Pre -built ArcGIS image service Building Planimetrics Best and Final Offer Optional Services included in Contract: Two Permanently Monumented Control Points Total Contract Price 19 Fee Waived $35,650.00 $50,000.00 $550.00 $2,500.00 $1,000.00 $5,500.00 $95,200.00 $1,600.00 $96,800.00 Exhibit C Insurance INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): TYPE 1. Worker's Compensation AMOUNT Statutory 2. Commercial General Liability insurance including coverage for the following: a. General Aggregate b. Products-Comp/OP AGG c. Personal & Adv. Injury d. Contractual Liability 3. Professional Liability 4. Automobile Liability Any Auto 5. Aviation Liability 6. Employers Liability Combined single limit for bodily injury and property damage of $1,000,000 per occurrence or its equivalent. Combined single limit of a minimum of $1,000,000 each occurrence and in the aggregate. Combined single limit for bodily injury and property of $500,000 per occurrence or its equivalent. Combined single limit for bodily injury and property of $500,000 per occurrence or its equivalent. $500,000 The City of Lubbock shall be named as additional insured on Auto/General Liability on a primary and non-contributory basis to include Products and Completed Operations endorsement with a waiver of subrogation in favor of the City on all coverage's. All copies of the Certificates of Insurance shall reference the RFP or proposal number for which the insurance is being supplied. W ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing and Contract Management City of Lubbock 1625 13`" Street, Room 204 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. 21 Forms proviaed by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2016-47570 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Bohannan Huston, Inc. Albuquerque, NM United States Date Filed: 04/29/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods or other property to be provided under the contract. 12719 Digital O rthoph otography 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Sandin, Dennis Albuquerque, NM United States X 5 Check only if there is NO Interested Parry. ❑ 6 1 swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. OFFICIAL SEAL MONICA ADRIANA RODRIGUEZ Notary Public D.-,"MyState of New MexicoComm. Expires01.2 o e of out i agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE TT__ � Sworn to and subscribed before me, by the said `fin I S �a�c 1 �) this the Z A day of , 20to certify which, witness my hand and seal of office. ' r 42)6(r), rre Signature of officer administering o I Printed name of officer administerinh bath Title of office administering oath Forms proviaed by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021 Forms provioeo Dy I exas Ltnics commission www.ethlcs.state.tx.us Version V1.0.1021 CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 12016-47570 OFFICE USE ONLY CERTIFICATION OF FILING Number: Date Filed: Date Acknowledged: 04/29/2016 1 Name of business entity filing form, and the city, state and country of the business entity's placeCertificate of business. Bohannan Huston, Inc. Albuquerque, NM United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is04/29/2016 being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods or other property to be provided under the contract. 12719 Digital Orthophotography 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Sandin, Dennis Albuquerque, NM United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provioeo Dy I exas Ltnics commission www.ethlcs.state.tx.us Version V1.0.1021