HomeMy WebLinkAboutResolution - 2016-R0131 - Lutheran Social Services - 04/14/2016Resolution No.2016-R0131
Item No.5.16
April 14.2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock,Amendment No. 4 to that certain Agreement No.12434
dated February 26,2015 for the distribution of funds from the Comprehensive Energy
Assistance Program and the Community Services Block Grant,by and between the City of
Lubbock and Lutheran Social Services of the South,and related documents.Said Amendment
is attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on April 14,20l6
GLEN/^RSSE^TSON,MAYOR
ATTEST:
Rebecca Garza, City Secret
APPROVED AS TO CONTENT:
3 fro ^W//v>
Bill Howertbn,Assistant City Manager
APPROVED AS TO FORM:
Justin Pruvtt,Assistant City Attorney
ccdocs/RES. Amendment 4 to Lutheran Social Services Agreement dated 2.26.15
March 3.2016
Resolution No. 2016-RO131
FOURTH AMENDMENT TO COMPREHENSIVE ENERGY ASSISTANCE PROGRAM
AND COMMUNITY SERVICES BLOCK GRANT AGREEMENT BETWEEN
THE CITY OF LUBBOCK AND LUTHERAN SOCIAL SERVICES OF THE SOUTH
This Fourth Amendment (the "Amendment') to the Comprehensive Energy Assistance
Program and Community Services Block Grant Agreement (the "Agreement') is entered into
this 24th day of March, 2016 between the City of Lubbock, a Texas municipal corporation
(the "City"), and Lutheran Social Services of the South, a non-profit organization (the
"Contractor").
RECITALS
WHEREAS, the Contractor and the City entered into the Agreement on February 26th,
2015; and
WHEREAS, the City and the Contractor hereby desire to amend the Agreement; and
NOW THEREFORE, the City and the Contractor hereby amend the Agreement as follows:
AMENDMENT
1. The language in Paragraph II. A. 1. of the Agreement, entitled "General Overview of
Program," shall be replaced with the following language:
"Contractor will use the Comprehensive Energy Assistance Program (CEAP) and
Community Services Block Grant (CSBG) funds awarded to administer the Utility
Assistance and Household Crisis Components in the following manner:
CEAP Utility Assistance $684,874
CEAP Household Crisis Utility Assistance 137,664
CEAP Program Administration 52,592
CEAP Program Services Cost 72,598
CSBG CEAP Operations 25,000
$972,728"
2. The language in Paragraph II. B. 1. of the Agreement, entitled "City Responsibilities,"
shall be replaced with the following language:
"City agrees to provide Contractor assistance from the Comprehensive Energy
Assistance Program (CEAP) and Community Services Block Grant (CSBG) in an
amount not to exceed $972,728 for the Utility Assistance and CSBG operations
components of the program. In return for Contractor will perform the activities set
forth in this Contract for consideration of said funds."
3. The language in Paragraph III of the Agreement, entitled "Time of Performance," shall be
replaced with the following language:
"This Contract shall commence January 1, 2015 and shall terminate May 31, 2016.
The term of this Contract and the provisions herein may be extended on a year to
year basis during the five year roll-over cycle ending December 2018 provided
funds are received from TDHCA and providing the Contractor meets its contractual
obligations during the current funding year, subject to board approval and Mayor's
signature."
4. The table in Paragraph III of the Agreement, entitled "Budget," shall be replaced with the
following table:
BUDGET
CEAP/CSBG Funds
Matching Funds
Total Project Funds
Administration
Personnel
52,592
Program
Utility Assistance
684,874
Household Crisis
137,664
Program Services Cost
72,598
CSBG CEAP PSC
25,000
TOTAL
$972,728
5. The language in Paragraph IV. of the Agreement, entitled "Payment," shall be replaced
with the following language:
"City will pay up to $972,728 to Contractor based upon the receipt of request for
funds and project expense summary for the above -described project. Contractor
shall submit to City invoices for items purchased. City shall determine the
reasonableness of each purchase. If need is shown to exist, City staff can release up
to 10% of the funds to be used as start-up funding. Contractor will then bill City
monthly for expenses accrued during the month. By May 31, 2016, Contractor will
have provided City with proper documentation to show how all funds were
expended, including start-up costs."
6. The language in Paragraph V. of the Agreement, entitled "Notices," shall be replaced with
the following language:
"Communication and details concerning this Contract shall be directed to the
following Contract representatives:
Piata Bryant
City of Lubbock
P.O. Box 2000
Lubbock, TX 79457
Joy Loper
Lutheran Social Services
1212 131s Street
Lubbock, TX 79401"
7. This Amendment shall become effective upon execution by the parties. The remainder of
the Agreement shall remain in full force and affect except as changed herein.
This Amendment shall become effective on this �4th of April 2016.
CITY OF LUBBOCK:
'I Al
GLEN C. ROB SON, MAYOR
ATTEST:
Re ecca Garza, -City Secret
APPROVED AS TO CONTENT:
Karen Murfee, CorfimunVy Development Director
APPROVED AS TO FORM:
LUTHERAN SOCIAL SERVICES
OF THE SOODUTH
/'�'� C t'—�
AUTHORIZED REPRESENTATIVE
FED.I.D# -71—Il Dq t sS
CERTIFICATE OF INTERESTED PARTIES FORM 1295
loll
Complete Nos. 1- 4 and 61t there are Interested parties.
OFFICE USE ONLY
Complete Nos, 1, 2.3, 5, and 6 ti there are no Interested parties.
CERTIFICATION OF FILING
Certificate Number:
2016-27576
1
Name of business entity filing form, end the dry, state and country or the business entity's place
of business.
Lutheran Social Services or the South, Inc.
Austin, TX United Stales
Oate Filed:
03/17/2016
2
Name of govemmertud enury or state agency that 15 a party tot the contraet lot wirich the tomn Is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the Identification number used by the gavemmeninl entity or state agency to track at Identity the connect, and provide a
description of the goods or services to be provided under the contract.
12434
Administer Comprehensive Energy Assistance Program (CEAP) and Community Service Block Grant (CSBG) funds to individuals
who qualily for the Utility Assistance and Household Crisis Programs
4
Name of Interested Party
City, State, Country (place of business)
Nature of Interest (check applicable)
Controlling
Intermediary
Senske, Kurt
Austin. TX United States
X
5
Check only If there is NO Interested Parry.
❑
6
AFFIOAVrr I swear, or affirm, under penalty of penury, that the above disclosure is litre and correct
r DANA LYNN HEME
yCoommbsloExpires s
FeO5,bmnry2017
�pnalure of authorized ageru of contractng business entity
AFFIX NOTARY STAMP l SEAL ABOVE
1, f
Sworn to and subscribed before me, by the said T �l i „d_�GL , this the Z day of m„
.y,,y
2011,, to certify which, witness my hand and seal el office.
Sgnatwe of officer administering oath Printed name of off car adifiindstering oath Tde of officer adrninisteriliv oath
Forms provided by Texas Ethics Commission vrww.ethlcsstate.tx.us Version V1.0.312