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Home My WebLink AboutResolution - 2016-R0110 - Visual Computer Solutions - 03/24/2016Resolution No.2016-R0110 Item No.6.22 March 24.2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock. Purchase Order No.10015941 for the purchase of scheduling software as per GSA Contract GS-35F-0051X.by and between the City of Lubbock and Visual Computer Solutions of Freehold,NJ, and related documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passedbythe CityCouncilon March24.2016 . GLEN C.XotfKRfSON.MAYOR ATTEST: .tJlfl/iJ a u. Rebecda Garza. City Secretary APPROVED AS TO CONTENT Gre«Sterns.Chief of Police APPROVED AS TO FORM: C-<: n JelTTlaijsell.Assistant City Attorney vw:ccdocs/RES.Visual Computer Solutions-PurchaseOrd February 29r 2016 Lubbock TEXAS PURCHASE ORDER TO: VISUAL COMPUTER SOLUTIONS 4400 US HIGHWAY 9 SOUTH FEEHOLD New Jersey 07728 Page - Date - Order Number 1 02/26/2016 10015941 000 OP 5735 SHIP TO: CITY OF LUBBOCK POLICE DEPARTMENT 916 TEXAS AVENUE LUBBOCK Texas 79401 INVOICETO: CITYOFLUBBOCK ACCOUNTSPAYABLE LUBBOCK,OTX 79457 BY: k6j�� Marta Alvarea Dimlor oF Purchasing & Contract Management Ordered 02/26/2016 Freight Requested 04/01/266 Taken By S SUMMERS �1,-.1 Delivery PER7tVILSON REQ #47120 GSA GS-35F-0051X Description/Supplier Item SCH-VI-CLOUD'SA,AS-POSS Enterprise Sched Software Core P1200SB SAAS-Court Alert ETR-ST-8HW Training Core and Web Portal Off -site ETR-ST-8HXD Training Extra Duty Billing EIMP-WEB-64 Training Onsite Building ETR-ST-8HTP Training Timesheet/Payroll Reporting ETR-ST-8HTC Training (GSA) Training and Certification Ordered Unit Cost UM Extension Request Date 500.000 80.7500 EA 40,375.00 04/01/2016 500.000 12.8500 EA 6,425.00 04/01/2016 1.000 2,397.8500 EA 2,397.85 04/01/2016 1.000 1,198.9300 EA 1,198.93 04/01/2016 1.000 1,712.7500 EA 1,712.75 04/Ol/2016 1.000 1,198.9300 EA 1,198.93 04/01/2016 1.000 1,198.9300 EA 1,198.93 04/Ol/2016 Terms NET 30 - 54,507.39 f �®�� City of Lubbock 7EXAS PURCHASE ORDER TO: VISUAL COMPUTER SOLUTIONS 4400 US HIGHWAY 9 SOUTH FEEHOLD New Jersey 07728 INVOICETO: CITYOFLUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 Page - Date - 02/26/2016 Order Number 10015941 000 OP Branch/Plant 5735 SHIP TO: CITY OF LUBBOCK POLICE DEPARTMENT 916 TEXAS AVENUE LUBBOCK Texas 79401 Marta Alvarez, Director of Purchasing & Contract Management INSURANCE CERTIFICATE REQUIRED PRIOR TO INSTALLATION: r- Commercial General Liability, per occurrence- $1,000,000 • General Aggregate • Contractual Liability -Products-Comp/Op Agg Workers Compensation, Statutory Amoun $500,00 Personal and Adv. Injury Automotive Liability -Any Auto- $500,000 C berLiabili-$1,000,000 G City of Lubbock is named as additional insured on Auto/General Liability on a primary and non-contributory basis to include pro ct f TAI operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverage. Copies of endorsements require U This purchase order encumbers funds in the amount of $54,507.39 awarded Visual Computer Solutions of Feeh d NJ on March 24, 2016. The following is incorporated into and made part of this purchase order by reference GSA Contract #-35F-OOS1X dated February 22, 2016 Visual Computer Solutions. of Feehold, NJ. Resolution # 2016-RO110 CITY OF LUBBOCK - a/ Glen C. Robe , Mayor ATTEST: Reb ca Garza, City SecretaIYU I Visual Computer Solutions (1; (� EmAloyee 5chedulrng Time & Attendance Systems Company Address 4400 US Highway 9 #3500 Freehold, NJ 07728 US Prepared By Andrew Bak Email abak@vcssoflware.com Bill To Name Lubbock Police Department Bill To 916 Texas Avenue Lubbock, TX 79401 Created Date 2/2212016 Expiration Date 3/31/2016 Quote Number 1392 SAAS-GSA - ENTERPRISE SCHEDULING SOFTWARE CORE SCH-VI-CLOUD $80.75 500.00 $40,375.00 1 $40,375.00 GSA-COURTALERT P1200SS $12.85 500.00 $6,425.001 $6,425.00 Training: Scheduling Software Core And Web Portal Off -Site Training: General Setup And Usage. Session Designed For Administrator, Supervisors, End -User Trainers (GSA) Training: Scheduling Software Extra Duty Billing Module Off -Site Training: General Setup And Usage. Session Designed For Outsite Duty Job Assigner, Schedule Administrator (GSA) Training: Scheduling Software Server Software Installation And System Setup Training: Installation And System Setup. Session Designed For Schedule Administrator. (GSA) Training: Scheduling Software Timesheet/Payroll Reporting Module Off -Site Training: General Setup And Usage. Session Designed For Payroll Personnel, Schedule Administrator (GSA) Training: Scheduling Software Training And Certification Module Off -Site Training: General Setup And Usage. Session Designed For Training Officer, Schedule Administrator (GSA) Comments Software as a Service (Seas) CloudtVCS Hosting ETR-ST-8HW $2,397.85 1.00 $2.397.85 $2,397.85 ETR-ST-8HXD $1,198.93 1.00 $1,198.93 $1,19&93 EIMP-WEB-64 $1.712.75 1.00 $1,712.75 $1.712.75 ETR-ST-BHTP $1,198.93 1.00 $1,198.93 $1,198.93 ETR-ST-BHTC $1,198.93 1.00 $1,198.93 $1,198.93 Subtotal $54,507.39 Discount 0.00% Total Price $54,507.39 Grand Total $54.507.39 Visual Computer Solutions POSS Core Scheduling System: Time and Attendance Tracking, Automated Scheduling, Automated Notification System, Web -Based Access, Extra Duty Scheduling and Invoicing, Time Off and Overtime Management, Smart Phone Access, Timesheet Creation and Payroll Exports Proving Overtime and Schedule Exceptions Data to be Made Available for Import by the City's Enterpdse One Financial System. Training Module, Court Alert, & Support included. Complete Implementation/Training - Combination online Build and up to 5 Days of onsite Implementation and Training. Training costs are a one time fee. GSA approved Per Diem and travel rates applicable. Any exceptions would be authorized by the client Ouote Acceptance Informabon Slgnat ure Name TNe Date CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 it there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-20988 Date Filed: 03/02/2016 Date Acknowledged: 03/04/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Visual Computer Solutions, Inc. Freehold, NJ United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Lubbock Police Department 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. PO #10015941 Workforce management and scheduling software 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary DiMemmo, Guy Freehold, NJ United States X 5 Check only if there is NO Interested Parry. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, wimess my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312 CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-20988 Visual Computer Solutions, Inc. Freehold, NJ United States Date Filed: 03/02/2016 2 Name of governmental entity or state agency that is a party tot the contract for which the forms being filed. Lubbock Police Department Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the goods or services to be provided under the contract. PO #10015941 Workforce management and scheduling software 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary DiMemmo, Guy Freehold, NJ United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or a rm, under penalty of perjury, that the above disclosure is true and correct. Catherine L Leone Notary Public / State of New Jersey / My Commission Expires 2/312019 7 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said �- 4>Z� i -�.�—ram , this the day of / ''r F, 201L_, to certify which, witness my hand and seal of office. 4,1 Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312