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Home My WebLink AboutResolution - 2016-R0109 - Hurst Farm Supply - 03/24/2016Resolution No.2016-R0109 Item No.6.18 March 24.2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for andon behalfof the City of Lubbock,Purchase Order No.31026634 for the purchase of one (1)2016 John Deere Agricultural Tractoras per ITB 16-12703-SS,byand between the City of Lubbock and Hurst Farm Supply, Inc.of Lubbock, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth hereinand shall be includedin the minutesof the CityCouncil. Passed by the City Council on March 24. 2016 GLEN/d ROBERTSON,MAYOR ATTEST: ^Ji^C^^. Rebecca Garza,City Secretary] APPROVED AS TO CONT Scott Snider,Assistant City Manager APPROVED AS TO FORM: Justin Pruitti Assistant'City Attorney ccdocs/RES. PO 31026634 - Hurst Farm Supplv. Inc.- John DeereTractor March 1.2016 CIY)" U1 Lubbock PURCHASE ORDER TEXAS TO: HURST FARM SUPPLY INC 4801 HWY 84 LUBBOCK Texas 79416 Page - Date - Order Number 1 02/29/2016 31026634 000 OP 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 204 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Wmn Marta Alvarez, Director of Purchasing & Contract Management Ordered 02/29/2016 Freight Requested 09/02/2016 Taken By S SUMMERS Delivery PER D GAMBOA REQ #46914 ITB 16-12703-SS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Agricultural Tractor 1.000 267,695.0000 EA 267,695.00 09/02/2016 Spec 6415-LA Total Order Terms NET DUE ON RECEIPT 267,695.00 This purchase order encumbers funds in the amount of $267,695.00 awarded to Hurst Farm Supply of Lubbock, TX on March 24, 2016. The following is incorporated into and made part of this purchase order by reference ITB 16-126703- SS dated February 10, 2016 Hurst Farm Supply of Lubbock, TX. Resolution #2016_RU09 CITY OF LUBBOCK Glen C. Robertsorjra r ATTEST: ^ _ Xn� 9<- Rebe(ca Garza, City Secretary rl, CttpP19� Hv-� REVISED Bid Form Agricultural Tractor City of Lubbock, TX ITB 16-126703-SS In compliance with the Invitation to Bid I6-12703-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for famishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional altemate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12703-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM I QTY of DESCRIPTION UNIT PRICE* (Days) (+/-) Measure BID ARO** 1. I Each Agricultural Tractor, per Specification $ No.6415-LA °' riT %M Model Year, Brand Name and Model Number. 2016 oT � ln.. 2. 1 Each 3 Year Powertrain Warranty ME -3 ------ I. --Each-- S-YearPowertnihtWananty---------- - - - r _ 7J-7oo *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed Total: $267,695.00 **ARO —After Receipt of Order PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of _%, net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the productslservices; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of W orth. YES_ _ NO S: PumhasdBid DmsffM 16-12641-SS, SUVs PAGE 28 OF Cost Center- 6415 Spec Date- 01/12/2016 CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR AGRICULTURAL TRACTOR SPECIFICATION NO. 6415-LA Reviewed by Approved by Date Signed _ MAKE -YO\&r- Oe&r, MODELAZo R- CONSTRUCTION AND PERFORMANCE SPECIFICATIONS DESCRIBED IN THE FOLLOWING MINIMUM SPECIFICATIONS. THE SELLER SHALL BE REQUIRED TO MARK COMPLIANCE TO THE SECTION OF THE SPECIFICATIONS IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD BY THE MANUFACTURER SHALL BE INCLUDED, IF NOT STATED IN THE WRITTEN SPECIFICATIONS. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATIONS SHOWN IN THE INVITATION TO BID SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATIONS. IN ORDER TO RECEIVE FULL CONSIDERATION, QUOTATION MUST FOLLOW THESE SPECIFICATIONS AND THE INVITATION TO BID'S TERMS AND CONDITIONS. mu. i l Lm MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO GENERAL 420 HORSE POWER AGRICULTURAL TRACTOR. 1. ENGINE DIESEL, IN -LINE 6 CYLINDER, TURBO CHARGED AFTER - COOLED, WET SLEEVE, LIQUID COOLED MINIMUM 420 H.P. @ 2100 RPM, 9.OL. AIR INDUCTION SYSTEM: STRATOTUBE PRE -CLEANER WITH EXHAUST ASPIRATOR / AND TWO STAGE DRY TYPE AIR CLEANER, STARTING AID. ENGINE MUST BE TIER 4 CERTIFIED. 2. TRANSMISSION POWER SHIFT TRANSMISSION WITH 16 FORWARD AND 2 REVERSE GEARS, WET CLUTCH FOR LONG LIFE, SELF ADJUSTING PARKING BRAKE. SHALL BE EQUIPPED WITH NEUTRAL SAFETY SWITCH THAT WILL NOT ALLOW ENGIN TO BE STARTED WHEN IN GEAR. / 3. FINAL DRIVE MANUFACTURERS STANDARD 4. STEERING MANUFACTURERS STANDARD 5. ELECTRICAL 12 VOLT, 130 AMP ALTERNATOR, BATTERIES WITH 1850 TOTAL COLD CRANKING AMPS, ROAD -TRANSPORT AND WORKING LIGHTS: 6 FORWARD MOUNTED WORKING LIGHTS, 4 REARWARD MOUNTED WORKING LIGHTS, 4 COMBINATION TURN SIGNAL -WARNING LIGHTS VISIBLE FROM THE FRONT AND THE REAR OF THE TRACTOR. 7 PIN ELECTRICAL TERMINALS, AM -FM STEREO, AIR CONDITIONER / HEATER. GAUGES: TO INCLUDE BUT NOT LIMITED TO, ENGINE RPM, FUEL, GROUND SPEED COOLANT TEMPERATURE CHARGING SYSTEM HOUR METER. WARNING INDICATOR: ENGINE OIL. PRESSURE HYDRAULIC SYSTEM. LOW FUEL LEVEL ELECTRONIC STARTING AID. 6. BRAKES HYDRAULIC POWER INTERNAL, WET DISC SELF ADJUSTING AND SELF -EQUALIZING. EITHER A SELF ADJUSTING PARK BRAKE OR A PARK LOCK. 7. HYDRAULICS SHALL BE CAPABLE OF PRODUCING 55 GPM FROM A SINGLE SELECTIVE CONTROL. VALVE a 2900 PSI. FOUR HYDRAULIC REMOTES r/ S: Purchase/Bid Docs/1TB 16-12641-SS, SUVs 8. 9. 10. I I. 12. 13. 14 14.1 HITCH MANUFACTURER'S STANDARD HEAVY DUTY CLASS 5 DRAWBAR TO INCLUDE ALL DRAWBAR ATTACHMENTS. ✓✓✓✓ CAB PRESSURIZED WITH SELF CLEANING AIR CONDITIONING SYSTEM FILTER. TINTED GLASS FOR OPERATOR COMFORT. ✓/ FUEL TANK CAPACITY - 230 GALLONS ✓ TIRES/WHEELS DUAL CONFIGURATION, 710nOR42. DRUM STYLE WHEELS. / ✓ WEIGHTS TRACTOR'S TOTAL OPERATING WEIGHT NOT TO EQUAL LESS THAN 100 LBS. PER GROSS H.P. WITH NOT MORE / THAN A 55%- 45% SPLIT FRONT TO REAR RESPECTIVELY. W, HOPS MANUFACTURER'S STANDARD ROLL OVER PROTECTION / SYSTEM. !� WARRANTY MANUFACTURER'S STANDARD WARRANTY. THE WARRANTY SHALL COMPLETELY DETAIL THE COVERED ITEMS AND DESCRIBE ALL EXCLUSIONS OF PARTS THAT ARE NOT COVERED ✓ OPERATOR'S MANUAL OPERATORS' MANUAL: OPERATORS' MANUAL SHALL PROVIDE COMPLETE OPERATING INSTRUCTIONS AND ROUTINE LUBRICATING AND SERVICING INSTRUCTIONS. S: PurchmeBid Do&ITB 16-12641-SS, SUVs OPTIONS: EXTENDED WARRANTY STATE DETAILED TERMS AND COST OF EXTENDED �J WARRANTY OFFERED. TERMS:_Z\�ea __$ w(�uvti�- EE- EXCEPTIONS TO THE SPECIFICATIONS — EXCEPTIONS TO THE SPECIFICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN WRITING BY THE CONTRACTOR IN THE SPACE PROVIDED BELOW: S: Purchue/Bid DocsATB 16-12641-SS, SUVs City of Lubbock, TX Fleet Services Bid Tabulation March 24, 2016 ITB 16-12703-SS Agricultural Tractor Item Qty UOM DescriptionNendor Location Unit Price Extended Price 1 1 EA Agricultural Tractor, per Specification No. 6415-LA Abilene Equipment Center Abiliene, TX $ 256,000 NR Wylie Implement Lubbock, TX 259,900 NQAS Hurst Farm Supply, Inc Lubbock, TX 267,695 267,695 2 1 EA 3 Year Powertrain Warranty Hurst Farm Supply, Inc. Lubbock, TX 0 0 Abilene Equipment Center Abiliene, TX 0 NR Wylie Implement Lubbock, TX 2,195 2,195 Item by Item Hurst Farm Supply, Inc Items I - 2 Lubbock, TX $ 267,695 NR - Non -Responsive NQAS - Not Quoted as Specified CERTIFICATE OF INTERESTED PARTIES FORM 1295 1041 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-19745 Hurst Farm Supply Lubbock, TX United States Date Filed: 02/29/2016 2 Name of governmental entity or state agency that Is a parry tot the contract for which the form Is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. 16-12703-SS John Deere Equipment 4 Name of Interested Party City, State, Country (place of business) Nature of Interest (check ( applicable) Controlling Intermediary Hurst, Joe Lubbock, TX United States X Murphy, Kris Lubbock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm rider p fry o equ that the above disclosure is true and correct. 0`""° SONYAMURPHY c* Notary Public, State of Tens MyCorNdWM WNG02.132018 Signature of au64ed agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE L ,11 �,.I,'� 1 ,,/ Sworn to and subscribed before me, by the said ( h is -e etl' S LV U.XJ , this the 1 day of , 20j_LO_, to certify which, witness my hand and seal of office.1 ifi P � - kl�(,- I I L-k I 4 va Mur -,1A "S,gnemi _U ' ering o Printed hanne of office m istering ath Title of 'cer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-19745 Date Filed: 02/29/2016 Date Acknowledged: 03/08/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Hurst Farm Supply Lubbock, TX United States 2 Name of governmental entity or state agency that is a party tot the contract for which the form is being filed. City of Lubbock 3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. 16-12703-SS John Deere Equipment 4 Name of Interested Party City, State, Country (place of business) Nature of Interest (check applicable) Controlling Intermediary Hurst, Joe Lubbock, TX United States X Murphy, Kris Lubbock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312