HomeMy WebLinkAboutResolution - 2016-R0105 - STP Well Service - 03/24/2016Resolution No.2016-RO105
Item No.6.10
March 24,2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock. Contract No.12743 for Well
Maintenance and Repair Services, by and between the City of Lubbock and STP Well
Service. L.L.C.of Petersburg. Tx. and related documents.Said Contract is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passedbythe CityCouncilon March24.2016 .
GLEN Q^OBEtfTfON.MAYOR
ATTEST:
Q.jIL&ll
Rebecjca Garza,City Secreta
APPROVED AS TO CONTENT
L.Wood Franklin,P.E.,Director of Public Works
APPROVED AS TO FORM:
jJuty City ^ttopfey
RES.Contract-STP Well Service LLC
2.25.16
Resolution No. 2016-RO105
City of Lubbock, TX
Contract for Services
Well Maintenance and Repair Services
Contract No. 12743
THIS CONTRACT made and entered into this 24th day of March. 2016, by and between the City of
Lubbock ("City"), and STP Well Service. LLC, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Well Maintenance and Repair
Services and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said Well Maintenance and Repair Services.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Well Maintenance and Repair
Services and more specifically referred to as Items 1 — 8 on the bid submitted by the Contractor
or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
The Contractor shall perform the work according to the procedures outlined in the Bid Form
and Specifications attached hereto. The contract shall be for a term of one (1) year, with the
option of two (2), one (1) year extensions, said date of term beginning upon formal approval.
The rates may be adjusted upward or downward at this time at a percentage not to exceed the
effective change in the Consumer Price Index (CPI) or Product Price Index (PPI), whichever is
most appropriate for the specific contract for the previous 12-months. At the City's discretion,
the effective change rate shall be based on either the local or national index average rate for all
items. If agreement cannot be reached, the contract is terminated at the end of the current
contract period. All stated annual quantities are approximations of usage during the time period
to be covered by pricing established by this bid. Actual usage may be more or less. Order
quantities will be determined by actual need. The City does not guarantee any specific amount
of compensation, volume, minimum or maximum amount of services under this contract.
4. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
5. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE AMOUNT
General Liability
Commercial General Liability $1,000.000
General Aggregate
To include Products of Completed Operations
Automotive Liability
Any Auto (each occurrence) $1,000,000
Workers Compensation
$ 500,000
The City of Lubbock shall be named as an additional insured on a primary and non-
contributory basis with a waiver of subrogation in favor of the City of Lubbock on all
coverages. All copies of the Certificates of Insurance shall reference the project name or
bid number for which the insurance is being supplied. Copies of all endorsements are
required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section. the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
8. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all fors of relief in
a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractors records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within thirty
(30) days of such audit findings, or the City, at its option, reserves the right to deduct such
amounts owing the City from any payments due Contractor.
10. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non -appropriation of funds by the
City Council of the City of Lubbock for the goods or services provided under the contract, the
City will terminate the contract, without termination charge or other liability, on the last day of
the then -current fiscal year or when the appropriation made for the then -current year for the
goods or services covered by this contract is spent, whichever event occurs first. If at any time
funds are not appropriated for the continuance of this contract, cancellation shall be accepted
by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of
no effect and the City shall not be obligated under this contract beyond the date of termination.
11. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from
the Subcontractor that complies with all contract Insurance requirements
12. This Contract consists of the following documents set forth herein; Invitation to Bid No. 16-
12743-JM, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year fast above written. Executed in triplicate.
CITY OF LUBB CK
Glen C. rtson, Mayor
JEST:
a Garza, City Secre
AS
P.E. Director of Public Works
APPROVED AS fO FORM:
Amy Sims,
CONTRACTOR
BY I r G l SwAtl
Autho 'zed epresentative
T K41e.. Serre,115
Print Name
2432 FM 400
Address
Pe+asbtm,, Texe.s 7gZ5io
City, State, Zip Co e
BID FORM
Well Maintenance and Repair Services
City of Lubbock, TX
ITB No. 16-12743-JM
In compliance with the Invitation to Bid 16.12743-JM, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment. labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 16.12743-JM is by reference incorporated in this contract. The Bid Form
must be completed in blue or black ink or by typewriter.
ITEM
DESCRIPTION
t /UoM
I Service Rate
I Extended Cost
1.
Irrigation Wells - Submersible
I -A.
Service Call
20EA
S 90,00
S 1$00,00
I-B.
Baling and/orCleanout
20EA
5 /ZS,Oo
S Z,.500,00
1-C.
Wire Cable Splice
40 EA
$ ZS, G
S i V00, 00
1 1
Pull and Set Irrigation Subs. Unit Cost is Per FT with o 200 FT
Minimum.
Cost Per FT
Extended Cost
I-D.
Pull and/or Set Irrigation Subs 2" - 4".
4,000 FT
S /, SD
S (O 00o, 00
I-E.
Pull and/or Set Irrigation Subs 5" - 6'
600 FT
S / , $ $-
$ 11 l 0 , 00
2.
Air bailing
Service Rate
Extended Cost
2-A.
Install and remove equipment from well and bail (10hrs)
5 EA
S 17.50 N
$ 62 5 0, 00
3.
Down -Hole Video for Lubbock and Hancock Sites
Service Rate
Extended Cost
3-A.
One Well
3 EA
S 456,E
S 13 rjC,,O
3-B.
Additional Wells - same day service
I EA
5 3Scwc
S 3S O 1 Or,
4.
Concrete Pad
Service Rate
Extended Cost
4-A.
Concrete well pad construction or repair
3EA
S
35c,Do
S
lo5o,cx:;,
4 B
Demolition, removal, and disposal of irrigation and
monitoringwell surface structures
3 EA
S
S , I
SO, 00
5.
Well Plugging
Service Rate
Extended Cost
5-A.
Rig charge
3EA
S IS0,0C
S 4$p,C)o
5 B
Remove concrete slab, pull casing if possible or dig and
cut off casingas required.
3 EA
S �zJO, 00
S
460, OD
5-C.
Labor rate for rig up and plugging well on site
60 HRS
S I Z 51 00 1
$ 7500,00
5-E.
Load and dispose of surface structure and casing debris
3 EA
S j tJ O 1 Clo
$ L 1_5O.M
5-F.
Plugging Report Submittal. Submittal due 14 days after completion
Total for Lines (1A-5F)
5
Total: $30,710.00
e 14rtiu�c.Na 4K+^III /.Ira Ibl_)l).1\I
6.
Parts Discount
Percent Discount
6-A.
Pump ends, submersible motors, pipe, wire, and misc. parts.
U qb
Material Mark Up
Mark Up
6-B.
Equipment rental, concrete and miscellaneous materials markup price percentage.
Z 0 %
7.
Response Time
Yes or No
7 A
Vendor shall verbally respond to service requests within 24 hours to schedule the
service.
r
LJ
7 B
Services shall be initiated within 2 business days, unless otherwise approved by the site
representative.
ES
8.
Mileage Rate Outside of 50 Mile Radius of Lubbock, TX.
Per Mile
$ 2 a SO
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any
item or group of items shown on the bid.
The City of Lubbock is seeking a contract for Well Maintenance and Repair Services with one or more contractors. In order
to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products
desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is
an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 5 %, net L calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same
product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the Intertocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services.
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the Citv of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions.
specifications, and pricing would apply.
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal Power Agency, Lynn County, and City of Wolfforth.
YES V NO
• If you (the bidder) checked YES, the following will apply: Governmental entities utilizing Interlocal Agreements
for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase
materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental
entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each
governmental entity will order their own materials/service as needed.
O�PuRhn,e'aid Qwx^_016m) I612143-IM
THIS BID IS SUBMITTED BY STP WtII Srr✓ict� LLCa corporation organized under the laws of the State of
or a partnership consisting of or individual trading as
mdder acknowled es receipt of the following addenda:
Addenda No. f Date Z% Addenda No. Date
Addenda No. Date Addenda No. Date
M/WBE Firm:
woman
I
I Black American
Native American
Hispanic American
Asian Pacific American
Other (Specify)
Authorjzed Representative - must sign by hand '
Officer Name and Title: 59rfCt1S 19..mar pteil
Please Print
Business Telephone
E-mail Address:
FAX: (qoo 667-fl331
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Finntindividual:
Date of Award by City Council (forbids over $50,000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK
SPECIFICATIONS.LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE
CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS.
Q:Pom Vtd Uw - I&nB W12743dfl
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loft
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-18534
STP Well Service
Petersburg, TX United States
Date Filed:
02/25/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the goods or services to be provided under the contract.
12743
Well Maintenance and Repair Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest (check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
signf
re of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Swo o and subscribed before me, by the said
20 , to certify which, witness my hand and seal otbffice.
s
day of _ 1 LICtr t-,
CHRISTM
NotorbitA A. to RREZ
My _. Y Puc, State of Texas
YCommission
0 Y Expires
f rr e 7
Signature of officer administering oath Printed -name of officer administering oath Title of o cer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
l of l
Complete Nos. 1. 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-18534
Date Filed:
02/25/2016
Date Acknowledged:
02/26/2016
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
STP Well Service
Petersburg, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3
Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the goods or services to be provided under the contract.
12743
Well Maintenance and Repair Services
4
Name of Interested Parry
City, State, Country (place of business)
Nature of interest (check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of ,
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312