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Home My WebLink AboutResolution - 2016-R0095 - Gene Messer Chevrolet - 03/10/2016Resolution No.2016-R0095 Item No.5.13 March 10.2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No.31026563 for the purchase of three (3) Chevrolet Traverse Mid-Size Sport Utility Vehicles as per ITB 16-12692-SS,by and between the City of Lubbock and Gene Messer Chevrolet of Lubbock,Texas,and related documents. Said Purchase Order is attached hereto and incorporated in this resolutionas if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on March 10.2016 . GLEN (^GBERa^ON,MAYOR ATTEST: uJUX^<-* Rebecca Garza,City Secretary ) APPROVED AS TO CONTENT: £ Scott Snider, Assistant City Manager APPROVED AS TO FORM: >sistajit City Attorney ccdocs/RES.Purchase Order -31026563 -Gene Messer Chevrolet -SUVs February 18.2016 1►� City Of Lubbock TEXAS PURCHASE ORDER TO: GENE MESSER CHEVROLET GARY HINKLE 1302 S.LOOP 289 LUBBOCK Texas 79412 Page - 1 Date - 02/17/2016 Order Number 31026563 000 OP SHIP TO: CITY OF LUBBOCK FLEET SERVICES 204 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICETO: CITYOFLUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: km—� Marhasing& Contract Management Ordered 02/17/2016 Freight Requested 05/27/2016 Taken By Delivery PER D GAMBOA REQ #44966 ITB 16-12692-SS Description/Supplier Item Ordered Unit Cost UM Mid -Size SUV - Chevy Traverse 3.000 25,973.0000 EA Specification No. 1610 Terms NET 10 EOM Extension Request Date 77,919.00 05/27/2016 77,919.00 This purchase order encumbers funds in the amount of $77,919.00 awarded to Gene Messer Chevrolet of Lubbock, TX on March 10, 2016. The following is incorporated into and made part of this purchase order by reference ITB 16-12692- SS dated February 4, 2016 Gene Messer Chevrolet of Lubbock, TX. Resolution #711JAAM05 CITY OF LUBBOCK Glen C. Robe , Mayor ATTEST: le_�e� z : Rebe a Garza, City Secretary 3526 Mid -Stab t fti' Iles City of Lubbock, TX ITB 16-12692-SS In compliance with the Invitation to Bid 16-12692-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12692-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM QTY of DESCRIPTION I UNIT PRICE' EXTENDED (Days) I (*/-) Measure BID COST ARO'• Mid -Size, Sport Utility Vehicle, 4-Door, G I. 3 Each 4x4, 6-Cylinder, per Specification No. S�973 S 1610 g i g Model Year, Brand Name and Model Number"C/i4a Vy 7-7, - V60$ & AW-b �LO l e, *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "ARO —After Receipt of Order PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of k%, net _ calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the dale of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the producWservices; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of pmducts/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or betterquality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities ofthe State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to parlicipate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have Interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES t/ NO S. PumhaWBid DmslrrS 16-12641-SS, SU Vs 4/17/2014 beparlmenUCost Center requesting vehicle/equipment - 1of2 ORIP �� Spar Content Reviewed Approved by: �wg Department Head AulhorRelease Relee of Spee: Date: CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS MID -SIZE, SPORT UTILITY VEHICLE, 4-DOOR, 4X4, 6-CYLINDER SPEC— 1610 VENDOR NAME: IYQca1E I a tEriaSd& IS�//��/i��A��A�-ROk6T PHONE: �;0},G� — 7y %p —.3 a l I /�� I_J7 AO YEAR Qa0'01AKEL&7— NIODEL /K IMA96 !J1J0 IT IS THE INTENTOF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOTSPECIFICALLY IDENTIFIED IN THIS SPECIFICATION ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN B4 THE INVITATION TO BID (I713) SHALL BE NOTED ON TIIE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, rrB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. VENDOR NAIIIE36AX lPlOSM QH&V"L&T PHONE: 6QV �77[��( NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe a Mid -Sim, 4-door, 6-Cylinder, Sport Utility Vehicle, 4 Wheel Drive. Unless otherwise specified, all units shall be furnished GENERAL complete with standard equipment and factory- installed / accessories as listed by the manufacturer's printed literature and as staled in the Slate of Texas fleet automobiles and trucks Texas specifications. I GVWR 6,000 pounds ✓ 2. WHEEL BASE 112 inches ✓ 3, OVERALL 186inches LENGTH v 4. CARGO LENGTH 51 inches ✓ 5. PAYLOAD 1,550 pounds ALLOWANCE v RUNNING 6. GROUND CLEARANCE 7.2 inches 7. ENGINE A. Gasoline, V-6, 3.5 L V B. 270 HP V C. 248 Ft. Lbs. Torque V 8. TRANSMISSION OEM automatic V 8.1 TRANSFER CASE OEM transfer case with automatic locking hubs S. Putchme/Bid Do&rfB 16-12641-SS, SUVs wrgnr,p keir� 9• TOWING 5,000Ibs. CAPACITY 10. MAXIMUM 80 cubic feet V CARGO VOLUME 11. OEM All weather steel belted tubeless radials with crank -up / TIRES spare tire winch and full size spare tire. V 12. RIM SIZE OEM width rims POWER Includes power windows, power locks, power mirrors, and cruise 13. PACKAGE control with tilt steering wheel. To include keyless entry with (2) transmitters 14. SEATS OEM 40aO/40 cloth fabric. Color: charcoal or gray, with rear bench type seat. 15. COLOR OEM fleet white Provide build dates id space provided 7 90 MSO and oaperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO, all keys, warranty, and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. Excentions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List Items by Item numbers. L Irby 1q- PROA07 S&+TlAi i bA IdiSbIfIGQUC<,'FF/&b A< Akk LA G / S Punhasef id Docs/rM 16-12641-SS, SUVs City of Lubbock, TX Fleet Services Bid Tabulation March 10, 2016 ITB 16-12692-SS Mid -Size Sport Utility Vehicles Item Qty UOM Description/Vendor Location Unit Price Extended Cost 1 3 EA Mid -Size, Sport Utility Vehicle, 4-Door, per Specification No. 1610 GeneMesser Chevrolet Lubbock, TX $ 25,973 77,919 Scop,Rin Dickey Chevrolet Lubbock, TX 28,573 85,719 Grapevine DO Grapevine, TX 27,647 82,941 Grapevine DO Grapevine, TX 30,098 90,294 CERTIFICATE OF INTERESTED PARTIES W _ .. FORM 1295 loll Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-7189 Date Filed: 01/29/2016 Date Acknowledged: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Gene Messer Chevrolet Lubbock, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the Identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the goods or services to be provided under the contract. 16-12677-SS New Vehicles q Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. VI(3GAIA MCMAHM �yy NftyRft �yM cl TOM gnat a of authorized agent of contracting business entity AFFI T,4MP /--/ SEAL A80VE RP 10 Sworn to and subscribed before me, by the said -.this the d9X,_O�. 20/0//7 _, to certify which, witness my hand and seal Signature f officer ad inistering oath Printed name of officer administering oath Title o officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V 1.0.3441n CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 it there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-7189 Date Filed: 01/29/2016 Date Acknowledged: 02/17/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Gene Messer Chevrolet Lubbock, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract, 16-12677-SS New Vehicles a Name of Interested Party City, State, Country (place 0} business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there Is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and sea] of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34416