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Home My WebLink AboutResolution - 2016-R0094 - Amendment To Terracon Consultants - 03/10/2016Resolution No.2016-R0094 Item No.5.12 March 10.2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock.Amendment Number 7 to a Professional Services Agreement,by and between the City of Lubbock and Terracon Consultants,Inc.,and all related documents.Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 10th day of March ,2016. GLEti/:.'ROBERTSON.MAYOR ATTEST: &£a&£^<_, Rebecca Garza,City Secretary APPROVED AS TO CONTENT: Aubrey A.Spear,P.E.,Director of Water Utilities APPROVED AS TO FORM: eo>*<Ch^ttgfriey Res-Amend Nbr 7-PSA-Terracon Consultants,lnc 2.24.16 Attachment A1.2016 Scope of Services Environmental Consulting Support Hancock & Lubbock Land Application Sites City of Lubbock Described below is the scope of work and associated fees for Terracon to provide environmental consulting support services to the City of Lubbock for the Hancock Land Application Site (HLAS) and Lubbock Land Application Site (LLAS). This exhibit outlines specific tasks, budgets, and not to exceed amounts for Terracon to complete the scope of work. Terracon's fee schedule that will be used for negotiating fees for Additional Services not included in this scope of work is also attached. Specific tasks to allow Terracon to assist the City to define project strategies and/or interface with the Texas Commission on Environmental Quality (TCEQ) are included in this scope of work. In addition, Terracon has included tasks to manage project data and prepare state mandated routine annual monitoring reports for the HLAS and LLAS for submission to the TCEQ in May 2016. The 2016 Annual Report for the LLAS will include an updated groundwater model for the LLAS that was originally revised for the 2010 Annual Report. In addition, specific tasks are included to evaluate additional information pertaining to water and soil quality, and groundwater elevations in the vicinity of the LLAS and HLAS. Additional tasks for which the specific scope cannot be defined at this time such as efforts needed to respond to TCEQ comments or questions regarding previous reports which detail adjusted recovery rates for the existing LLAS groundwater recovery infrastructure, the possible installation of groundwater wells, and additional efforts to prepare a more comprehensive revised remediation plan for the LLAS in 2016 may be negotiated as Additional Services and may be added to this Agreement by amendment hereof. Task 11— Strategic Planning and Meetings This task includes the review of updated project data as necessary, site visits, strategic planning with the City of Lubbock, and interfacing with City of Lubbock Staff and TCEQ regulators. Terracon and the project team will meet with City of Lubbock personnel to discuss planning for the LLAS and HLAS including remediation well performance, budgeting, regulatory compliance, and closure issues. The short-term planning discussions will include wastewater operations, farming operations, and remediation activities at the LLAS. The long-term planning discussions will include the wastewater development and water use planning and the beneficial use of the property. The long-range planning may also be used to develop a modified monitoring, remediation, and closure strategy for the LLAS, if necessary. At least one strategic planning meeting in Lubbock is proposed during the course of the year. Additional project and/or budget meetings will be scheduled as necessary. Terracon will assist the City of Lubbock with their discussions with the TCEQ on an as requested basis. The LLAS is currently operated, monitored, and remediated pursuant to the permit renewed in May 2014. Terracon will assist the City of Lubbock as necessary, and as requested, to evaluate technical issues pertaining to the permit. If requested, and if adequate time exists/remains within the period for this contract amendment, a detailed scope of work will be prepared as a supplemental task in 2016 and/or 2017 to prepare a more comprehensive revised groundwater remediation plan for the LLAS in 2016/2017. Page 3 of 8 Task 12 — HLAS Annual Reporting Terracon shall complete two main project tasks related to compliance with the City of Lubbock's TPDES permit No. 10353-002 for the HLAS. The project tasks and associated work scope are summarized below. Task 12.1- HLAS Data Management This task will involve database file management including database updates, preparation of supporting graphs, and review of data provided by the City of Lubbock during the fiscal year. The City of Lubbock will collect onsite groundwater samples, gauge monitor wells, and procure laboratory services. The city - contracted laboratory will be NELAC accredited. Sampling data will not be reviewed and reported pursuant to TRRP-13 (Review and Reporting of COC Concentration Data). Thus, Terracon has not included a usability review of the data or the preparation of a Data Usability Summary (DUS). The following data will be collected, compiled, and included in the databases during the fiscal year: • Annual groundwater level measurements from 31 offsite irrigation wells measured by the High Plains Underground Water Conservation District; • Quarterly nitrate data from southern onsite monitor wells (MW-IA, MW-2A, MW-34, MW-35, and MW-36); • Semi-annual and annual nitrate data from 36 onsite wells; • Annual groundwater quality data from 36 onsite wells; • Annual groundwater quality field sampling data (i.e., pH, conductivity, oxidation/reduction potential, dissolved oxygen, and temperature) from 36 onsite wells; and • Annual groundwater data from offsite private wells sampled as part of the bottled water program administered by the City of Lubbock. Terracon will integrate laboratory and field collected data into existing databases. Terracon will review the data for trends and spatial distribution. Throughout the year, as data are compiled and reviewed, Terracon will evaluate the data and communicate findings with the City of Lubbock staff and attorneys. Task 12.2- HLAS Annual Report This task involves preparation of the 14LAS annual report. The HLAS annual report will summarize the project history and monitoring activities, and will include tabular sampling and gauging results and maps of nitrate iso-concentrations and potentiometric contours. Terracon will prepare a draft report that will be submitted to the City of Lubbock and attorneys for review and comments. Terracon will work with the City of Lubbock and attorneys to address any comments and will prepare a final report. The report will be sealed by a licensed professional geoscientist or licensed professional engineer. The report is due to the TCEQ by the end of May each year. Task 13 — LLAS Annual Reporting Terracon shall initially complete two main project tasks related to compliance with the City of Lubbock's TPDES Permit No. 10353-002 related to the LLAS. The two project tasks and associated work scope are summarized below. Task 13.1- LLAS Data Management This task will involve database file management including database updates, preparation of supporting graphs, and review of data provided by the City of Lubbock during the fiscal year. The City of Lubbock Page 4 of 8 will collect onsite groundwater samples, gauge monitor wells, and procure laboratory services. The city - contracted laboratory will be NELAC accredited. Sampling data will not be reviewed and reported pursuant to TRRP-13. Thus, Terracon has not included a usability review of the data or the preparation of a DUS. The following data will be collected, compiled, and included in the databases during the fiscal year: • Monthly groundwater production data for approximately 40 recovery wells (if available from the SCADA system) and the booster pump station; • The amount of water sent to the JBLS, golf course, cemetery, and other potential irrigated areas; • Semi-annual nitrate data from approximately 150 site wells; • Annual static water level data from approximately 150 site wells; • Annual groundwater quality data from approximately 150 site wells; • Annual groundwater quality field sampling data (i.e., pH, conductivity, oxidation/reduction potential, dissolved oxygen, and temperature ) from approximately 150 site wells; and • Quarterly North Fork data upstream of FM 400 and monthly lake nitrate data; and • Annual groundwater data from offsite private wells sampled as part of the bottled water program administered by the City of Lubbock. Terracon will integrate laboratory and field collected data into existing databases. Terracon will review the data for trends and spatial distribution. Throughout the year, as data are compiled and reviewed, Terracon will evaluate the data and communicate any findings with the City of Lubbock staff and attorneys. Task 13.2- LLAS Annual Report This task will involve preparation of the LLAS annual report. The LLAS annual report will summarize the project history and monitoring and remediation activities, and will include tabular sampling and gauging results and maps of nitrate iso-concentrations and potentiometric contours. The May 2016 LLAS annual report will also include a discussion of the 2016 LLAS MODFLOW/MT31) model based on the updated nitrate distribution in groundwater and expected groundwater withdrawal rates, wastewater application rates, and typical rainfall. Nitrate data from the offsite bottled water sampling program will also be evaluated. Terracon will prepare a draft report that will be submitted to the City of Lubbock and attorneys for review and comments. Terracon will work with the City of Lubbock and attorneys to address any comments and will prepare a final report. The report will be sealed by a licensed professional geoscientist or licensed professional engineer. The report is due to the TCEQ by the end of May each year. Task 14 — LLAS Groundwater Model Update & Ongoing Operational Analysis Task 14.1- Groundwater Model Update This task will involve preparing an annual update to the existing MODFLOW/MT3D computer model prepared for the LLAS that was revised by Terracon for the 2010 LLAS Annual Report and performing ongoing operational analysis based on recently acquired data from the Canyon Lakes SCADA system. As directed by the TCEQ, the May 2016 LLAS annual report will include a discussion of the revisions and update to the groundwater MODFLOW/MT3D model to include a re -calibration of the model for 2016 to simulate flow conditions and water quality at the LLAS over the next 5-year period. Terracon will procure the services of Dr. Ken Rainwater and his associates for the groundwater modeling task to support the preparation and submission of the 2016 LLAS Annual Report, and they will focus on those modeling tasks necessary to re -calibrate the model based on comparison of modeled data to actual data from 2015 and previous years. Once the model has been calibrated to match approximate groundwater levels and nitrate concentrations, the current nitrate concentration data will be input into the model to generate a prediction of future conditions for a 5-year predictive period in accordance with the current Remediation Plan. The Page 5 of 8 modeling description and results will be presented in the 2016 LLAS Annual Report. Task 14.2- Ongoing Operational Analysis In addition, this task will also include ongoing evaluation of the model throughout the remainder of the year with respect to subsurface conditions and will include a comparison of actual available flow from the City's SCADA system data versus modeled flows and evaluation of water levels and nitrate concentrations as they pertain to the model. As of the end of 2015, the collection of LLAS well operation data greatly improved with the recent updates to the SCADA system. The City is in negotiation with the TCEQ for proposed changes to the current remediation plan based on the current extraction well production capacities. This task will include a more detailed ongoing evaluation of the performance of the LLAS extraction wells relative to hydraulic productivity and nitrate recovery. In this new task, the project team will compare the new recent SCADA information for each well with the booster pump and storage tank records to double- check the actual production from the LLAS remediation system. The project team will interact with City Staff about the ongoing mechanical status of each extraction well and will compare the observed flow rates and recharge cycling with the flow conditions represented in the LLAS Modflow/MT3D model combination. That comparison could lead to local recalibration of the Modflow model local aquifer hydraulic parameters. The LLAS model can then be applied to evaluate adjustments in the well operation scheduling. Deliverables for this task include [1] recommendations for modified pump operation schedule and [2] monthly interaction with City Staff for feedback on well performance. Task 15 - Project Management / Communications During the course of the project, Terracon will provide overall project management duties, provide ongoing data evaluation for miscellaneous tasks, communicate and direct subcontractors, communicate and meet with the City of Lubbock staff, attorneys, the TCEQ, and with Agri -Waste Technologies (AWT) regarding routine matters or to address questions that arise from operations and management of the HLAS and LLAS. This would also include ongoing technical consultation to support sampling activities for the onsite and offsite areas. Initial meetings with City of Lubbock staff and/or the TCEQ in Austin, Texas are addressed in Task 1. Additionally in Task 4, Terracon anticipates an additional meeting with City of Lubbock Staff to update project status and discuss additional needs that may arise. Estimated costs to complete Tasks 1 I through 15 are presented in Table 1. Please note that these costs are conceptual in nature and were prepared for planning purposes only. In some cases, written cost estimates were received from selected vendors and contractors and these estimates are subject to change depending on the actual timeframe for the work and the exact nature and scope of the actual work performed. In other circumstances, no written estimates were received and some costs were estimated based on Terracon's experience with this and similar projects. It is also assumed that sampling technicians from the City of Lubbock will be available to assist with the sampling activities to facilitate the overall effort. Page 6 of 8 Project Summary Budget Terracon will perform this project on a not to exceed, time and materials basis using the attached Fee Schedule. This proposal includes both one-time and routine activities. This proposal includes the annual costs to perform routine tasks once. The project summary budget for Terracon to perform work defined related to the above HLAS and LLAS tasks is as follows: Professional Services Fees Task 11— Strategic Planning and Meetings $8,600 Task 12 — HLAS Annual Reporting $19,800 Task 13 — LLAS Annual Reporting $33,600 Task 14 — LLAS Groundwater Model Update and Operational Analysis $55,500 Task 15 — Project Management /Communications TOTAL TASKS 11 THROUGH 15 $15,000 $132,500 Page 7 of 8 1 rerracon ENVIRONMENTAL CONSULTING SERVICES FEESCHEDULE HOURLY FEES FOR PERSONNEL Environmental Professional includes Environmental Engineer, Environmental Scientist, Geologist and Hydrogeologist ExpertWitness.........................................................................................................................................$175.00 Senior Principal / Program Manager.......................................................................................................$160.00 Principal/Senior Consultant..................................................................................................................... $155.00 GroupManager........................................................................................................................................$145.00 Senior Environmental Engineer............................................................................................................... $125.00 SeniorProject Manager........................................................................................................................... $110.00 ProjectManager....................................................................................................................................... $100.00 EnvironmentalProfessional V.................................................................................................................$100.00 EnvironmentalProfessional IV..................................................................................................................$95.00 Environmental Professional III..................................................................................................................$85.00 Environmental Professional II................................................................................................................... $75.00 EnvironmentalProfessional I....................................................................................................................$65.00 EnvironmentalTechnician II.....................................................................................................................$65.00 EnvironmentalTechnician I...................................................................................................................... $60.00 AdministrativeAssistant............................................................................................................................ $55.00 Draftsperson/CAD Operator...................................................................................................................... $55.00 WordProcessor.........................................................................................................................................$50.00 Clerical...................................................................................................................................................... $45.00 TRAVEL EXPENSES Reimbursable Expenses are charged at cost plus 10%. Vehicle Charge (local), per day................................................................................................................. $60.00 Mileage(per mile)....................................................................................................................................... $0.58 PerDiem.................................................................................................................................................. $125.00 Document Delivery/Overnight (per standard package).............................................................................$20.00 FIELD EXPENSES DevelopmentPump (Per day)....................................................................................................................$40.00 DisposableBailer (each)............................................................................................................................ $20.00 GEM 2000 Gas Analyzer & Extraction Monitor (per day)..................................................................... $200.00 HandAuger (per day)................................................................................................................................$25.00 Handheld GPS Instrumentation (per day).................................................................................................. $45.00 HighFlow Air Pump (per day).................................................................................................................. $50.00 IAQ Instrumentation (QTRAK, Moisture Meter) (per day)...................................................................... $50.00 InterfaceProbe (per day)........................................................................................................................... $85.00 LowFlow Air Pump (per day)................................................................................................................... $35.00 Low Flow Sampling Cell (includes YSI/Horiba & flow cell).................................................................$150.00 LowFlow Bladder Pump (Per day)......................................................................................................... $100.00 PeristalticPump (per day)......................................................................................................................... $50.00 pH/Conductivity/Temperature Meter (per day).........................................................................................$50.00 PIDMeter (per day)................................................................................................................................. $ 110.00 SampleKit (per boring)............................................................................................................................. $35.00 SampleKit (per well)................................................................................................................................ $50.00 Submersible Purge Pump (per day).........................................................................................................$175.00 Trimble Pro XRS Pathfinder Backpack GPS (per day)........................................................................... $165.00 WaterLevel Indicator (per day)................................................................................................................ $35.00 XRFMeter (per day)............................................................................................................................... $350.00 SUBCONTRACTS AND THIRD PARTY CONTRACTS With the exception of those subcontracts specifically listed above to be executed through Terracon at cost plus 10%, other normal subcontract functions shall be executed through the City of Lubbock. Upon City's approval, other subcontracts may be executed through Terracon at cost plus 10%. Page 8 of 8 CERTIFICATE OF INTERESTED PARTIES FORM 3.295 loll Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 it there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-15439 Terracon Consultants, Inc. Olathe, KS United States Date Filed: 02/18/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. Contract Number to be awarded Professional Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Gaboury, David Olathe, KS United States X Cobb, Harold Houston, TX United States X Covert, Michael Olathe, KS United States X Pavlichek, Robert Raleigh, NC United States X Vrana, Donald Olathe, KS United States X Srinivasan, Swaminathan Olathe, KS United States X Cozart, George Austin, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. .S7 ,,... =.y?_ MY COMMISSION EXPIRES AWt4,2018 '-Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said �ijLt let— ,this the Ig day of f U 20_(�L_ to certify which, witness my hand and seal of office. a,tLytiti�7�nn Si atur f offci er administering oath Print na a of officer admis ering oath Title of officer admim tering oath J Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34944 CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos. 1.4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-15439 Terracon Consultants, Inc. Olathe, KS United States Date Filed: 02/18/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 02/25/2016 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. Contract Number to be awarded Professional Services 4 Nature of interest (check applicable) Name of Interested Party City, State, Country (place of business) Controlling Intermediary Gaboury, David Olathe, KS United States X Cobb, Harold Houston, TX United States X Covert, Michael Olathe, KS United States X Pavlichek, Robert Raleigh, NC United States X Vrana, Donald Olathe, KS United States X Shnivasan, Swaminathan Olathe, KS United States X Cozart, George Austin, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP I SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34944 Resolution No. 2016-R0094 STATE OF TEXAS COUNTY OF LUBBOCK SEVENTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This Seventh Amendment to Professional Service Agreement is entered into this 1 Oth day of March , 2016 between the City of Lubbock, a Texas municipal corporation (hereinafter called "the City") and Terracon Consultants, Inc. (the "Engineer"), a Delaware corporation. WHEREAS, the Engineer and the City have previously entered into certain Professional Service Agreement dated November 20, 2008, Resolution No. 2008.110453 (Contract #8773) (hereinafter called "the Agreement"); and WHEREAS, the Engineer and the City previously amended the Agreement on January 26, 2012, Resolution No. 2012-R0041,February 13, 2014, Resolution No. 2014-R0047; and February 12, 1015, Resolution No. 2015-R0046; and WHEREAS, the City and the Engineer hereby desire to further amend said agreement. NOW THEREFORE, the City and the Engineer hereby agree to amend the Agreement as follows: 1) That "Attachment A" of the Agreement is hereby substituted and replaced with "Attachment A1.2016" that is that is attached hereto. 2) This amendment to the Agreement shall be effective upon execution. The remainder of the Agreement shall remain in full force and affect except as changed herein. 3) This amendment to the Agreement shall effective until October 31, 2016. Page 1 of 8 IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives as of the date first written above. CITY OF LUBBOCK Glen C. Ro rtson, or ATTEST: Q (�, j2c Re ecca Garza, City Secretary APPROVED AS TO Aubrey Spea4,ITE.; Director bf Water Utilities M Go ales, W stewater Plant Superintendent APPROVED AS TO FORM: Amy L. ims, r City A ey , no IWITNT • Name: C vc�ccce_ Title: ? rs