HomeMy WebLinkAboutResolution - 2016-R0012 - K.W. Sharp - 01/14/2016Resolution No. 2016-R0012
No. 6.15
uy 14, 2016
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock per ITB No. 16 -12585 -JM, Contract No. 12680 for Multi -
Jet & Compound Water Meters, by and between the City of Lubbock and K.W. Sharp, Inc., of
Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on January 14, 2016
GLE .ROMRTSON,MAYOR
ATTEST:
Reb ca Garza, Ity Secretary
APPROVED AS TO CONTENT:
E. Wood Fran m, P.E.,
Director of edblic Works
APPROVED AS TO FORM:
Justin Pruit A sist nt Ci Attorney
cedocs/RES. CONTRACT— 12680 — K. W. Sharp, Inc.
December 22, 2015
Resolution No. 2016-R0012
City of Lubbock, TX
Contract for Services
Multi -Jet and Compound Water Meters
Contract 12680
THIS CONTRACT made and entered into this 14th day of January. 2016, by and between the City
of Lubbock ("City"), and K.W. Sharp, Inc. ("Contractor").
WHEREAS, the City of Lubbock duly advertised for bids for Multi -Jet and Compound Water
Meters and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said Multi -Jet and Compound Water Meters.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Multi -Jet and Compound
Water Meters and more specifically referred to as Items 5 through 7 on the bid form submitted
by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid Form
and Specifications attached hereto. The contract shall be for a term of one year, with the option
of two, one year extensions, said date of term beginning upon formal approval. The rates may
be adjusted upward or downward at this time at a percentage not to exceed the effective change
in the Consumer Price Index (CPI) or Product Price Index (PPI), whichever is most appropriate
for the specific contract for the previous 12 -months. At the City's discretion, the effective
change rate shall be based on either the local or national index average rate for all items. If
agreement cannot be reached, the contract is terminated at the end of the current contract
period. All stated annual quantities are approximations of usage during the time period to be
covered by pricing established by this bid. Actual usage may be more or less. Order quantities
will be determined by actual need. The City does not guarantee any specific amount of
compensation, volume, minimum or maximum amount of services under this contract.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a 30 day written notice. Such written notice must state the
reason for cancellation. The City of Lubbock reserves the right to award the canceled contract
to the next lowest and best bidder as it deems to be in the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the tern of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must cavy a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE AMOUNT
General Liability
Commercial General Liability
General Aggregate 1,000,000
Products-Comp/Op AGG
Contractual Liability
Personal & Adv. Injury
Automotive Liability
Combined Single Limit
Any Auto 1,000,000
Workers Compensation Statutory Amounts
The City of Lubbock shall be named as additional insured on a primary and Non -Contributory
basis on General Liability, with a waiver of subrogation in favor of the City of Lubbock on all
coverages. All copies of the Certificates of Insurance shall reference the project name or bid
number for which the insurance is being supplied. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other. The Contractor
shall not assign or sublet the contract, or any portion of the contract, without written consent
from the Director of Purchasing and Contract Management. Should consent be given, the
Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements
S. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in
a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
10. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non -appropriation of funds by the
City Council of the City of Lubbock for the goods or services provided under the contract, the
City will terminate the contract, without termination charge or other liability, on the last day of
the then -current fiscal year or when the appropriation made for the then -current year for the
goods or services covered by this contract is spent, whichever event occurs first. If at any time
funds are not appropriated for the continuance of this contract, cancellation shall be accepted
by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect
and the City shall not be obligated under this contract beyond the date of termination.
11. This Contract consists of the following documents set forth herein; Invitation to Bid No. 16-
12585 -JM, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
CITY OF LUBBOCK
GlejpC berts n, Mayor
ATTEST:
R!� Q, e '. , - - JX7
Rebe a Gana City Secretary
APPR,)VED AS TO C 14TENT:
Director ofa'ul4fic Works
APPROVED AS TO FORM: —�
Amy Sims, Veputy 6ty, ttoA rney
ARNrr7:T400
BY
Authorize Repres tive�Y Y F�
Print Name
N004 Ayo a
Address
Ltp,gom, :ij: ✓ggoq
City, State, Zip Code
BID FORM
Multi -Jet & Compound Water Meters
City of Lubbock, TX
ITB No. 16 -12585 -JM
In compliance with the Invitation to Bid 16 -12585 -JM, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver sold items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 16-125854M is by reference incorporated in this contract. The Bid Form
must be completed in blue or black ink or by typewriter.
Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any
Item or group of Items shown on the bid.
The City of Lubbock is seeking a contract for Water Meters with one or more contractors. In order to assure
adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired,
If multiple awards are In the best Interest of the City. A decision to make a multiple award of this Bid, however, Is an
option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of L %, nel3u calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days atter the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
S Ipvds,lad Docwan,lauln-1vmIS°16"Tr1 IlrlrlSSJM Wm Mom\Da Na DnlnWieliTa IR•nf11-IM was mem dx
QUANTITY
U/M
UNIT
EXTENDED
Delivery
Days
ITEM
DESCRIPTION
Please see specifications)
(Estimated)
COST*
COST
ARO"
5/8" x 3/4" inch Multi Jet Meters,
2,000
EA
S 5o
yL
S Lj� 000.
14 -2e
with standard register, per spec A
bA�S
I Inch Multi Jet Meters, with
1,000
EA
$ qp
0n
S/OZ
14-23
2
standardre ister erspec A
02
900.
AyS
1.5 Inch Multi Jet Meters, with
50
EA
S
S CO
' It ?
11A- 2.93'
standard register, per spec A?.3!1,
v
4.
2 Inch Multi Jet Meters, with
50
EA
S eQ
$ g2
��'750•
It) zs
standard register, cr ecA
375-.
DAYS
Manufacturers and Models: fn r' Meir : Mu,l+i be -•i'
gIndicate
�1 sl l2. I'-81-
5'
31nch Com and Water Meters, r4 - 24
v%- 10 EA S .15 S Z m I
with standard register. r s c B
6.
4 Inch Compound Water Meters,
10
EA
eo
S ►f�r15
$ m
14
with standard register, r s c B _y,
17 50.
q
`(
61nch Compound Water Meters,
3
EA
oo
$ 29aS, '
$ $1775
14 ze
y'
with standard register, r s ec B _y,
AIS
Indicate Manufacturers and Models: jfr AlberftalE.
/dyer Ma -er • ociatm tlltro.Sonte. vvJer ' 3'I. 0303-91-Doq q'= 0304-cl-D09)(6-'031i-El-c
Total Items 1-7
1 $ a'5 95•°-°
"PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any
Item or group of Items shown on the bid.
The City of Lubbock is seeking a contract for Water Meters with one or more contractors. In order to assure
adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired,
If multiple awards are In the best Interest of the City. A decision to make a multiple award of this Bid, however, Is an
option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of L %, nel3u calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days atter the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
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MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same
product(s) at the tower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services,
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entitles that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipawer Agency, Lynn County, and City or Wolfforth.
YES l P NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY K,b). 51,-1p =A0- a corporation organized under the laws of the State of
1 ox 0.& , or a partnership consisting of
of the City of Lu12100eJt_
or individual trading as
Firm: V,A2l Sl.a.v n T--c--
Address: 4t:01/ A-VLA
City: L".6laoe_k State: _FaKPJt Zip '7910q
Bidder acknowledges receipt of the rollowing addenda: Pres-Prbfo-1. S,g 11-10* 19'
Addenda No. _ Addenda No. Addenda No. Addenda No. _
Dale Date Date Date
Officer Name and Title: RoNN11L &onkC NAamad Gxaruliye-
Please Print
Business Telephone Number ckn(-'7,49- `1500 FAX: '19010-119- '?Q1
E-mail Address: m PZ�L1'.. t to h0 L n (Vl
5 puNve\Bb UoaunmblBuly tun\IU14\nB Ibt:15.IMWIOMdm•00 NO pfNWeVTB 141W54&i WYu Mamdac
City of Lubbock, TX
Water Meter Customer Service Bid Tabulation
January 14, 2016
ITB 16 -12585 -JM
Multi -Jet & Compound Water Meters
Item Qty UOM DescriptionNendor
Location
Unit Cost
Extended
Cost
1 2000 EA 5/8'-.x 34" inch Multi Jet Meters, with standard register, per spec A
Mansfield, TX
203
Zenner Performance Meters, Inc.
Addison, TX
S 36
S 71,780
Master Meter, Inc.
Mansfield, TX
45
90,980
Master Meter, Inc. (Alternate)
Mansfield, TX
45
90,980
K.W. Sharp, Inc.
Lubbock, TX
47
93,000
1000 EA 1 Inch Multi Jet Meters, with standard register, per spec A
Zenner Performance Meters, Inc. Addison, TX 62 61,600
Master Meter, Inc. Mansfield, TX 89 89,060
Master Meter, Inc. (Alternate) Mansfield, TX 89 89,060
K.W. Sharp, Inc. Lubbock, TX 103 102,900
50 EA 1.5 Inch Multi Jet Meters, with standard register, per spec A
Zenner Performance Meters, Inc.
Addison, TX
180
9,020
Master Meter, Inc.
Mansfield, TX
203
10,130
Master Meter, Inc. (Alternate)
Mansfield, TX
203
10.130
K.W. Sharp, Inc.
Lubbock, TX
235
11,750
50 EA 2 Inch Multi let Meters, with standard register,
per spec A
K.W. Sharp, Inc.
Zenner Performance Meters, Inc.
Addison, TX
228
11,418
Master Meter
Mansfield, TX
324
16,183
Master Meter, Inc. (Alternate)
Mansfield, TX
324
16,183
K.W. Sharp, Inc.
Lubbock, TX
375
18,750
10 EA 3 Inch Compound Water Meters, with standard register, per spec B
K.V. Sharp, Inc.
Lubbock, TX
1,275
12,750
Master Meter, Inc. (Alternate)
Mansfield, TX
1,563
15,633
Master Meter, Inc.
Mansfield, TX
1,989
19,891
Zenner Performance Meters, Inc.
Addison, TX
2,023
20.229
10 EA 4 Inch Compound Water Meters, with standard register, per spec B
K.W. Sharp, Inc.
Lubbock, TX
1,775
17,750
\lister Jleter, Inc. (Alternate)
Mansfield. TX
2,161
21,607
Zenner Performance Meters, Inc.
Addison, TX
2.621
26,205
Master, \leter, Inc.
Mansfield, TX
2.677
26.773
City of Lubbock, TX
Water Meter Customer Service Bid Tabulation
!TB 16 -12585 -JM January 14. 2016
Multi -Jet & Compound Water Meters
Extended
Item Qty UOM DescriptionNendor Location Unit Cost Cost
7 3 EA 6 Inch Compound Water Meters, with standard re.gister, per spec B
K.W. Sharp, Inc.
Lubbock, TX S
2,925 S
8,775
Master Meter, Inc. (Alternate)
Mansfield, TX
3,571
10,714
Zenner Performance Meters, Inc.
Addison, TX
4,673
14,018
Master Meter, Inc.
Mansfield, TX
4,696
14,087
Item by Item
K.W. Sharp, Inc. - Items 5 - 7 Lubbock, TX
Zenner Performance Meters, Inc. - Items I - 4 Addison, TX
K
S 39,275
153,818