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Home My WebLink AboutResolution - 2020-R0146 - 2019 Cultural Arts Grant HOT Tax Funds - 04/28/2020Resolution No. 2020-RO146 Item No. 6.12 April 28, 2020 RESOLUTION WHEREAS. the City Council of the City of Lubbock previously approved the recommendation from the Cultural Arts Grant Review Committee and the Civic Lubbock, Inc. Board of Directors for both of the granting, periods for the 2019 Cultural Arts Grant Program using Hotel Occupancy Tax lands allocated for FY 2018-2019 on .July 9, 2019, Resolution No. 2019-RO245 and January 14, 2020, Resolution No. 2020-R0021; and WHEREAS, according to the Cultural Arts Grant Program Guidelines and Procedures, sixty percent (60%) of the grant funding has been awarded. awhile the remaining forty percent (40%) is paid upon approval of the applicant's Evaluation Report Form (ERF) and other required documentation; and WHEREAS, the novel coronavirus (COVII?-19) outbreak has been recognized as a pandemic by the World I lealth Organization and is a contagious respiratory virus; and WHEREAS, as a result of the COVID-19 outbreak many events selected to receive Cultural Arts Grant funding hme been delayed. postponed, or cancelled and will be unable to complete an l.Rl' to recei\ c the remaining portion ofthe awarded funding; and WHEREAS, in response to this unique situation the Civic Lubbock, Inc. Board of Directors has amended their recommendation for the 2019 Cultural Arts Grant Program using Hotel Occupancy Tax funds allocated for I- Y 2018-2019; NOW, THEREFORE 13E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT" the City Council hereby approves the amended recommendation from the Civic Lubbock, Inc, Board of Directors fior the 2019 Cultural Arts Grant Program using Hotel Occupancy 'fax f unds al located for I: Y 2018-2019. Passed by the City Council on ATTEST: April 28, 2020 DANIEL M. POP :, MAYOR Rcbecc, Garza, City 4ccretary—_�-- APPROVED AS TO CONTENT: -(?&� (1Qktj-\-L� Brooke Witcher, Assistant City Manager Al'PROV RHS. Adoption —C'AG & CIA iMel lax 1,iscal Year ?018-19-AMENDIED Ili=i1Mt IMPIKINEIRGER C I VC LUBB•CK arts . culture + entertainment Apri 16. 2020 Ms, Lisa Thomason Director Lubbock Memorial Civic Center 1501 Mae Da► is Ln Lubbock. Texas 79401 Dear Ms. Thomason Mince 2006, Civic Lubbock. Inc. has administered the Cultural Arts Grant Program on hchall'af'the Cif% of Lubbock. Per the Cultural Arts Grant Program Ciuidelinc.. once a grant award is approved and a grant agreement is executed with. Civic I.ubhock. Inc.. the org,aaIeat ion receives 60% of the grant a►►ard up- front, i°lse organization receives the rcrnaitung portion of their grant award (40%) once the project e► eat has been completed and the organization has submitted the required final rips►rts and documewation on the expenditure of -the grata funds. Due: to the novel coronavirus (COVID-19) restrictions on public gatherings, there are several events who received 2019 Cultural Arts [Trent awards (both cycles) that have been or may be impacted. The Civic Lubbock. Inc. Board conducted a meeting online using ZOOM on March 23. 2020. One of the topics of discussion ►vas how to best handle the grants that have been a►►arded to organizations that have or tray have to cancel or postpone their events. The Civic Lubbock. Inc. Board proposes tfte follo►►ing evilh regard to those grant -funded events impacted by COVII7-19 restrictions - I. It` an organization postpones the evcrat to a future date during this calendar Near. the project ending date would be extended accordingly► and all grant monies awarded ►would stay intact and available for the urganication's use. I'lrr currctrl guidelines do allow lur changes in slates with written notification and approval by Civic Lubbock, If act organi/.ation cancels the event in its entirety. the 00% in grant funds rcvc t%cd ►►ould remain with the organisation it) assist in paying expenses already incurred liar that event. The remaining portion (it' the grant funds would he deferred and applied to next year's event. Crrganii al ons ►aouid still be able to apply f'or Cultural Arts Grant funds fur next year's ctiL:nt during the appropriate grantinge%cle. Orgarnizaatiorrs would need to complete the rctluked form~ and provide proper documentation em the cxpcnscs covered by the 60% ,grant fund~ %%ithin (ill clays of the event cancellastion or 60 day% Iirllowing trntilicalion of the approval of this recommendation if the event has already cancelled. C I V I C L U b 6 C7 C K I H C 1 3 0 1 M A C: iI A V I S L A M i. 1. 11 li " t) L K. 1 4 A A% 1 9 4 0 1 806-775-2242 FAX 806-775.3240 - WWW.CIVICLUSSOCK,COM Ms. Lisa Thomason April G. 2020 Page k Iltc Itrnnf-funded organizations rely hearvils- on these events 10 ;upporI their mmiam of prigw, iding quality arts and cultural events 1m the cominunit� anti plospcclka; ►isitors. The 0%ie Imbbock liomd feels that the rc<<+ataarataadartion provides stance Ilexibilitti' anti suplxart E+l I.uhb0Ck ►ibrant arts cc,ntianuaait► during these unprecedemed times. Accompanying this letter is a list of dense organ a/ ataons and events that htavc been or ma► by impacted. Hie C'i► c Lubbock Board rrtlnw,tti that the t_'it} Council consider aapfarceaal Oaf Ihis recoamttendaatiom Respect fu I I} . Rafael Gutarrrcr I'retiidint City of Lubbock/Civic Lubbock, Inc. 2019 Cultural Arts Grant Program Projects that have been or may be impacted by COVID-19 restrictions Received 60% As of Grant No. Oreanization Project Grant Amount Payment March 30th 1906-002 Flatland Productions, Inc. Caldwell Kids Concert/Seminar with Guest Artist S 11,000 S 6,600 Plans to postpone 1906-007 Lubbock Symphony Orchestra, Inc. LSO Masterworks Season, Pops & Family Concert (Sept 2019-May 2020) 45,000 S 27,000 Partial impact 1906-014 Lubbock Moonlight Musicals, Inc. Lubbock Moonlight Musicals 20192020 Season (Nov 2019-August 2020) 52,900 $ 31,690 Potential partial impact 1906-019 Underwood Center for the Arts First Friday Art Trail (September 2019 - August 2020) 14,625 S 9,775 Partial impact 1912-001 Flatlands Dance Theatre Hometown: An Evening of Dance & Arts Celebrating the South Plains 5,000 $ 3.000 Postponed 1912-002 Broadway Festivals, Inc. 30th Annual 4th on Broadway Celebration 36,000 S 21,600 No decision yet 1912-003 Charles Adams Studio Project Sight and Sounds First Friday @ CASP (March 2020-February 2021) 4.000 S 2,400 Partial impact 1912-004 Underwood Center for the Arts West Texas Battle of the Bands 5,000 S 3,000 Postponed 1912-005 Ballet Lubbock Snow White 7,350 S 4,410 Cancelled 1912-007 Each One Reach One First Responders Father and Sons Restoration Chair 12,800 $ 7,680 Postponed 1912-008 Texas Tech University School of Art Texas Painting Symposium 2020: "Is There Painting in Texas" 5,000 $ 3.000 Postponed 1912-009 West Texas Watercolor Society West Texas Watercolor Society Membership Show 800 $ 480 Postponed 1912-011 University Interscholastic League, TTU 2020 Texas Tech UIL Region l 4A & 5A One -Act Play Competition 8,000 $ 4.800 Postponed 1912-012 University Interscholastic League, TTU Texas Tech UIL Summer Theatrefrechnical and Film Camp (July) 10,000 $ 6,000 No decision yet 1912-013 Lubbock Arts Alliance 42nd Annual Lubbock Arts Festival 41,000 S 24.600 Cancelled 1912-014 Lubbock Community Theatre Lubbock Community Theatre 2020 Spring/Summer Season 11,000 $ 6,600 Postponed 269,375 S 161,625