HomeMy WebLinkAboutResolution - 2014-R0019 - Contract 11703 Utility Contractors Of America, Inc. - 01/23/2014RESOLUTION
E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Contract No. 11703 for storm sewer pipeline repair and
replacement service contract, by and between the City of Lubbock and Utility Contractors of
America, Inc., and related documents. Said Contract is attached hereto and incorporated in this
(resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on January 23, 2014
ATTEST:
Rebec Garza, City Secretary
APPROVED AS TO CONTENT:
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R. Keith Smith, Director of Public Works
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs/RES.Contract-Utility Contractors
December 26, 2013
Contract 11703
City of Lubbock, TX
Contract for Services for
Storm Sewer Pipeline Repair and Replacement Service Contract
THIS CONTRACT made and entered into this 23rd day of January, 2014, by and between the
City of Lubbock ("City"), and Utility Contractors of America, Inc., of Lubbock, Texas,
("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for proposals for Storm Sewer Pipeline
Repair and Replacement Services and proposals were received and duly opened as required by law;
and
WHEREAS, after careful consideration of the proposal submitted by Contractor, the City
authorized the execution, in the name of the City of Lubbock a contract with said Contractor
covering the purchase and delivery of the said Services.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as
the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's proposal, copies of which are
attached hereto and made part hereof, Contractor will deliver to the City, Storm Sewer
Pipeline Repair and Replacement Services and more specifically referred on the Service
Rate Sheet on the proposal form submitted by the Contractor or in the specifications attached
hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be
done the work provided for in this Contract and to complete and finish the same according to
the attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the proposal
and Service Rate Sheet attached hereto. The contract shall be for a term of one year, with the
option of four, one year extensions, said date of term beginning upon formal approval. The
City does not guarantee any specific amount of compensation, volume, minimum or
maximum amount of services under this contract.
4. This contract shall remain in effect until the expiration date, performance of services
ordered, or termination of by either party with a thirty (30) day written notice. Such written
notice must state the reason for cancellation. The City of Lubbock reserves the right to
award the canceled contract to the next lowest and best bidder as it deems to be in the best
interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative
of City with regard to performance of the Services. Contractor shall not represent that it is,
or hold itself out as, an agent or representative of City. In no event shall Contractor be
authorized to enter into any agreement or undertaking for or on behalf of City.
8. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of
relief in a court of competent jurisdiction. Further, the City shall not be subject to any
arbitration process prior to exercising its unrestricted right to seek judicial remedy. The
remedies set forth herein are cumulative and not exclusive, and may be exercised
concurrently. To the extent of any conflict between this provision and another provision
in, or related to, this document, this provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized
audit representative of the City or the State of Texas, at its expense and at reasonable
times, reserves the right to audit Contractor's records and books relevant to all services
provided to the City under this Contract. In the event such an audit by the City reveals
any errors or overpayments by the City, Contractor shall refund the City the full amount
of such overpayments within thirty (30) days of such audit findings, or the City, at its
option, reserves the right to deduct such amounts owing the City from any payments due
Contractor.
10. This Contract consists of the following documents set forth herein; RFP 14 -11703 -MA,
Specifications, and the General Conditions.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first above written. Executed in triplicate.
CITY OF LU K
Glenertson, Mayor
7�`"
TEST:
Re TEST:
Garza,_ City- Secreta
APPROVED AS CON ENT:
R. Keith Smith, P.E.
Director of Public Works
Print Name
5805 CR 7700
Address
Lubbock, TX 79424
City, State, Zip Code
T CITY OF LUBBOCK, TEXAS
Storm Sewer Pipeline Repair and Replacement Service Contract
ARFP 14 -11703 -MA
Service Rates Sheet
DESCRIPTION
HOURLY
RATE
ESTIMATED
ANNUAL USAGE
TOTAL COST
Labor — Normal hours Monday — Friday
Supervisor
$30-0.0...
1500
$ 45 000. 00
Equipment Operator
24.00
1500
36 000.00
Laborer
$18.00
1500
27 000.00
Urgent Repairs (within hours 8)
Supervisor
$45.00
500
22,500.00
Equipment Operator
$36.00
500
18,000.00
Laborer
$27.00
500
13,500.00
Emergency Repairs (within hours 4)
Supervisor
$60.00
360
21,600.00
Equipment Operator
$48.00
360
17,280.00
Laborer$36.00
360
12,960.00
Listed hours are estimates only. Actual quantities may vary dependent upon actual usage.
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City of Lubbock, Texas
Purchasing & Contract Management
r
Storm Sewer Pipeline Repair and Replacement Service Contract
RFP 14 -11703 -MA
II. GENERAL REQUIREMENTS
1 INTENT
a) The City of Lubbock (hereinafter called "City") is seeking proposals from interested firms and
individuals, (hereinafter called "Proposer") to provide storm water pipeline repairs and replacement
service contract.
b) Offerors are invited to submit demonstrated competence and qualifications of their firm for providinb
these services.
c) The information contained within this document is intended to provide interested firms with the
requirements and criteria that will be used to make the selection.
2 BACKGROUND
Much of the City's storm sewer infrastructure is approaching 80 years old and is in need of maintenance.
The recent video inspection project of the downtown storm sewers identified some areas that are in need
of repairs and/or replacement. In addition, other areas of storm sewer are known to need maintenance on
occasion. The City of Lubbock is required, by its MS4 permit, to maintain the storm sewer pipelines in
good working condition. This service contract will provide the opportunity to have a contractor
identified that can respond quickly and is capable of making storm sewer repairs as problems are
identified.
3 SCOPE OF WORK
The contractor shall have the ability to make pipeline repairs on lines up to 35 feet deep on diameters
ranging from 6 inches to 96 inches. The material is primarily concrete, but other pipe materials may be
encountered. The contractor will need to be able to make repairs and/or add new manholes in existing
storm sewer pipelines. These manholes can vary in material as well and would be up to 35 feet depth.
All paving and surface repairs would need to be made in conjunction with the repairs. The contractor
must be able to mobilize and respond quickly, especially at times if there is an emergency type of repair
needed.
Detailed Scope:
1. Provide all labor, materials, tools, supervision and equipment to fully perform the work of repair and/or
replacement of circular and non -circular storm sewers. The methods of construction shall conform to
the requirements of all applicable American Society of Testing Materials (ASTM) Standards as well as
all the American National Standards Institute (ANSI) and NSF International Standards.
2. Install new manholes and adjust frames and grates on existing manholes.
3. Provide traffic control in accordance with applicable TXDOT and TMUTCD regulations. Obtain
barricade permits from City of Lubbock as necessary.
4. Furnish cleanup and restoration of the site to pre -construction conditions or better.
5. Carry out operations in accordance with local, state, federal and OSHA safety regulations.
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CONTRACT TERMS AND DURATION
The Contract will be in the form of Contract for Services. Payment for work will be on a labor and
equipment basis and will be negotiated on a case-by-case basis. Payment will be based on time at the
site only; mobilization/demobilization costs are to be included in the proposed rates.
The contract shall be for a term of one year, with the option of four, one year extensions, The City has
the option to extend the contract four additional times in one-year increments, for a total possible
contract time of five years. If the CITY opts for an extension, the Contractor's rates, as listed on
Schedule Rate, shall be increased or decreased in proportion to the percentage increase or decrease, if
any, in the Consumer Prime Index (all Urban Consumers) for the 12 month period prior to the beginning
of each contract extension.
Failure of Contractor to meet any of the contract requirements shall be considered sufficient
grounds for immediate cancellation of the contract. The City may cancel by giving written notice
to Contractor indicating the effective date of such cancellation. Waiver by the City of any breach
of any covenant or agreement contained in said contract on the part of Contractor shall be
deemed or held to be a waiver of any breach of any covenant or agreement contained therein.
5 CITY'S RESPONSIBILITIES
The City Storm Water Management department will identify and assess specific problems. The City will
notify Contractor of general locations requiring repair and a general description of the field conditions at
repair locations.
(Ja 6 CONTRACTOR'S RESPONSIBILITIES
Contractor will be required to perform routine repairs to the City's storm sewer system. Contractor is
responsible for all means and methods used to complete the repairs. For any street closures or reduced
access to homes and/or businesses, the Contractor must notify the affected properties at least 72 hours
prior to closure. Contractor shall be responsible for providing the following at levels adequate to
complete repairs in a timely manner as outlined below:
• Qualified Labor
• Tools
• Equipment
• Transportation
• Services (including fuel, electricity, water, and communications)
7 WATER QUALITY PROTECTION OR STORMWATER QUALITY
The contractor shall take all necessary steps to protect the storm sewer system from discharges of
construction -related wastewater, including: saw cutting slurry, concrete washout, sediment -contaminated
runoff, sewage overflows, or highly -chlorinated discharges from water line testing. This will require the
use of Best Management Practices (BMPs) such as providing sediment controls on downstream storm
drain inlets, collecting and removing saw cutting slurry, providing an area for concrete washout, and
j directing highly -chlorinated discharges to the sanitary sewer or by dechlorinating this water. Specific
BMPs are available from the Storm Water Management department.
The Contractor is responsible for damage resulting from performing repair and clean up of effected area.
The Contractor is responsible for meeting all Contract conditions and City Standards & Details for all
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work performed. Substandard work, as determined solely by the City, shall be redone at the expense of
the Contractor.
8 REPAIR STANDARDS
Piping is to be restored to original functional condition. The current City Standard Specifications &
Details at the time of repair shall be complied with. All work shall comply with all Federal, State, and
Local health and safety rules and regulations.
9 MATERIALS AND SUPPLIES
Contractor will use materials and supplies that conform to the material being repaired or replaced.
Alternate materials may be used upon request and approval from the Storm Water Engineer. Contractor
will be required to provide necessary materials for completion of work. Contractor will also be required
to submit a quote for materials to be used for each project. Quotes will be submitted to Storm Water
Engineer to determine if the pricing is reasonable and fair. Quotes shall be on a form approved by the
department with a detail list of materials and cost. Contractor shall obtain approval from Storm Water
before materials are ordered.
10 SCHEDULING
Time is of the essence for all work contemplated by the Contract. Contractor will make a good faith
effort to start repairs within five days of notification or in accordance with a schedule approved by the
City. If repair cannot be completed within this period, Contractor shall provide the City a full damage
assessment, cost estimate and completion schedule within two days of notification. Normal work hours
are Monday through Friday 7:00 am to 6:00 pm.
The City may designate some of the work as Emergency and request contractor to start work on an
abbreviated schedule that can be negotiated between both parties.
11 REQUESTS FOR PAYMENT
Upon completion of the project, the Contractor shall submit a request for payment. The payment shall
itemize the crew, equipment, and materials incurred by the Contractor. Payment will be made after
inspection of the completed services and satisfactory acceptance by Storm Water Engineer.
12. PROTECTION OF EXISTING FACILITIES
12.1 GENERAL
A. The Contractor shall locate and protect all existing utilities and improvements not designated for
removal and shall restore damaged or temporarily relocated utilities and improvements to a condition
equal to or better than they were prior to such damage or temporary relocation.
B. The Contractor shall verify the exact locations and depths of all utilities and the Contractor shall
-�, make exploratory excavations of all utilities that may interfere with the Work.
C. The number of exploratory excavations required shall be that number which is sufficient to determine
the alignment and grade of the utility.
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.2 RIGHTS -OF WAY
A. The Contractor shall not do any work that would affect any oil, gas, sewer, or water pipeline; any
telephone, communication cable, fiber optic transmission line, or electric transmission line; any
fence; or any other structure, nor shall the Contractor enter upon the right-of-way involved until
notified by the Engineer that the City has secured authority therefore from the proper party. After
authority has been obtained, the Contractor shall give said party due notice of its intention to begin
work, and shall give said party convenient access and every facility for removing, shoring,
supporting, or otherwise protecting such pipeline, transmission line, ditch, fence, or structure, and for
replacing same.
12.3 RESTORATION OF PAVEMENT
A. General: All paved areas, cut or damaged during construction, shall be replaced with similar materials
of equal thickness to match the existing adjacent undisturbed areas. All temporary and permanent
pavements shall conform to the requirements of the City. All pavements, which are subject to partial
removal, shall be neatly saw cut in straight lines per City specifications. The Contractor shall be
responsible for the repair of all trenches and paved areas that settle or fail within one year of
construction.
B. Temporary Resurfacing: Wherever required by the public authorities having jurisdiction, the
Contractor shall place temporary surfacing promptly after backfilling and shall maintain such
surfacing for the period of time fixed by said authorities before proceeding with the final restoration
of improvements.
C. Permanent Resurfacing: In order to adhere to the City of Lubbock Standard Specifications & Details
regarding adjacent surfaces, the Contractor shall saw cut back and trim the -edge so as to provide a
clean, sound, vertical joint before permanent replacement of an excavated or damaged portion of
pavement.
D. Restoration of Sidewalks or Private Driveways: Wherever sidewalks or private roads have been
removed for purposes of construction, the Contractor shall place suitable temporary sidewalks or
roadways promptly after back -filling and shall maintain them in satisfactory condition for the period
of time fixed by the authorities having jurisdiction over the affected portions before proceeding with
the final restoration or, if no such period of times is so fixed, the Contractor shall maintain said
temporary sidewalks or roadways until the final restoration thereof has been made.
13. EVALUATION CRITERIA
The following criteria will be used to evaluate and rank submittals:
a) Substantial successful experience in completing similar projects. (30%)
b) Substantial representations regarding the firm's qualifications and demonstrated technical
capabilities and professional competence of the Proposer and assigned personnel. (20%)
f `;y d) Substantial capability to meet schedules and deadlines as well as the capability to complete projects
without having major cost escalations, change orders or overruns. (15%)
e) Record of performance based on previous work with the City and/or other client references. (20%)
f) Cost (15%)
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