HomeMy WebLinkAboutResolution - 2014-R0014 - Formans Pick Up Pals, Inc. - 01/09/2014RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31017808 for the purchase of Group 4
— light duty trucks as per ITB 14 -11652 -DT, by and between the City of Lubbock and Formans
Pick Up Pals, Inc., and related documents. Said Purchase Order is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
Passed by the City Council on January 9, 2014
GLF)YC. ROBERTSON, MAYOR
ATTEST:
-K7
eb cca Garza, City Secreta
APPROVED AS TO CONTENT:
Scott Skider, Asistant City Manager '
Community Services
APPROVED AS TO FOIRM`.
Chad Weaver, Assista4 City Attorney
vw: ccdocs/RE S. Formans-PurchaseOrd
December 26, 2013
City of
LuF40�-bbock PURCHASE ORDER
Iexas
TO: FORMAN'S PICK UP PALS INC
6810 WAYNE AVENUE
LUBBOCK Texas 79424
Page - 1
Date - 12/23/2013
Order Number 31017808 000 OP
Branch/Plant 3526
SHIP TO: CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:
Ma 4AIv..,ctor of P chasing & Contract Management
)rdered 12/23/2013 Freight
Requested 12/23/2013 Taken By
D.TORRES
Delivery PER M.TREVINO/REQ 42669
ITB
14 -11652 -DT
Description/Supplier Item Ordered
Unit Cost
UM
Extension
Request Date
Service Body, Spec NV -41-F
1.000
6,143.7500
EA
6,143.75
07/23/2014
Flat Bed, Spec NV -41
2.000
1,974.5000
EA
3,949.00
07/23/2014
Flat Bed, Spec NV -41
1.000
1,974.5000
EA
1,974.50
07/23/2014
Service Body, Spec NV -38 -TR
1.000
15,949.5000
EA
15,949.50
07/23/2014
Service Body, Spec NV -41 -WW
1.000
17,527.5000
EA
17,527.50
07/23/2014
Service Body, Spec NV -1543
1.000
6,579.5000
EA
6,579.50
07/23/2014
Flat Bed, Spec NV -44
1.000
2,145.0000
EA
2,145.00
07/23/2014
Flat Bed, Spec NV -44 -WS
1.000
1,979.5000
EA
1,979.50
07/23/2014
Service Body, Spec NV -1548
1.000
6,578.5000
EA
6,578.50
07/23/2014
Total Order
Terms NET DUE ON RECEIPT
62,826.75
This purchase order encumbers funds in the amount of $62,826.75 awarded to Formans Pick Up Pals Inc of
Lubbock, Texas on January 9, 2014. The following is incorporated into and made part of this purchase order by
reference: ITB 14 -11652 -DT bid form dated December 9, 2013 from Formans Pick Up Pals of Lubbock, Texas.
Resolution#
CITY OF LU K
Gle obertson, Mayor
ATTEST:
Re cca Garza, City Secreta�-j
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CITY OF LUBBOCK, TEXAS
Seller and Buyer agree as follows:
1. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good
commercial practice. Each shipping container shall be clearly and permanently marked as
follows (a) Seller's name and address, (b) Consignee's name, address and purchase order or
purchase release number and the supply agreement number if applicable, (c) Container number
and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container
bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods
shall be suitably packed to secure lowest transportation costs and to conform with requirements
of common carriers and any applicable specifications. Buyer's count or weight shall be final
and conclusive on shipments not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the
goods under reservation and no tender of a bill of lading will operate as a tender of goods.
3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer
until Buyer actually receives and takes possession of the goods at the point or points of
delivery.
4. NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must
fully comply with all provisions of this contract as to time of delivery, quality and the like. If a
tender is made which does not fully conform, this shall constitute a breach and Seller shall not
have the tight to substitute a conforming tender, provided, where the time for performance has
not yet expired, the Seller may reasonably notify Buyer of his intention to cure and may then
make a conforming tender within the contract time but not afterward.
5. INVOICES & PAYMENTS. a. Seller shall submit separate invoices, in duplicate, one each
purchase order or purchase release after each delivery. Invoices shall indicate the purchase
order or purchase release number and the supply agreement number if applicable. Invoices
shall be itemized and transportation charges, if any, shall be listed separately. A copy of the
bill of lading, and the freight waybill when applicable, should be attached to the invoice. Mail
To: Accounts Payable, City of Lubbock, P. O. Box 2000, Lubbock, Texas 79457. Payment
shall not be due until the above instruments are submitted after delivery.
6. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without
liability to Seller if it is determined by Buyer that gratuities, in the form of entertainment, gifts
or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to
any officer or employee of the City of Lubbock with a view to securing a contract or securing
favorable treatment with respect to the awarding or amending, or the making of any
determinations with respect to the performing of such a contract. In the event this contract is
canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other
rights and remedies, to recover or withhold the amount of the cost incurred by Seller in
providing such gratuities.
7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the
cost of any special tooling or special test equipment fabricated or required by Seller for the
purpose of filling this order, such special tooling equipment and any process sheets related
thereto shall become the property of the Buyer and to the extent feasible shall be identified by
the Seller as such.
8. WARRANTY -PRICE.
a. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller
warrants to be no higher than Seller's current process on orders by others for products of the
kind and specification covered by this agreement for similar quantities under similar of like
conditions and methods of purchase. In the event Seller breaches this warranty, the prices of
the items shall be reduced to the Seller's current prices on orders by others, or in the
alternative. Buyer may cancel this contract without liability to Seller for breach or Seller's
actual expense, b. The Seller warrants that no person or selling agency has been employed or
retained to solicit or secure this contract upon an agreement or understanding for commission,
percentage, brokerage, or contingent fee excepting bona fide employees of bona fide
established commercial or selling agencies maintained by the Seller for the purpose of securing
business. For breach of vitiation of this warranty the Buyer shall have the right in addition to
any other right of rights to cancel this contract without liability and to deduct from the contract
price, or otherwise recover without liability and to deduct from the contract price, or otherwise
recover the full amount of such commission, percentage, brokerage or contingent fee.
9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any
attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants
that the goods furnished will conform to the specification, drawings, and descriptions listed in
the bid invitation, and to the sample(s) furnished by the Seller, if any. In the event of a conflict
or between the specifications, drawings, and descriptions, the specifications shall govern.
Notwithstanding any provisions contained in the contractual agreement, the Seller represents
and warrants fault -free performance and fault -free result in the processing date and date related
data (including, but not limited to calculating, comparing and sequencing) of all hardware,
software and firmware products delivered and services provided under this Contract,
individually or in combination, as the case may be from the effective date of this Contract.
The obligations contained herein apply to products and services provided by the Seller, its sub -
Seller or any third party involved in the creation or development of the products and services to
be delivered to the City of Lubbock under this Contract. Failure to comply with any of the
obligations contained herein, may result in the City of Lubbock availing itself of any of its
rights under the law and under this Contract including, but not limited to, its right pertaining to
termination or default. The warranties contained herein are separate and discrete from any
other warranties specified in this Contract, and are not subject to any disclaimer of warranty,
implied or expressed or limitation of the Seller's liability which may be specified in this
Contract, its appendices, its schedules, its annexes or any document incorporated in this
Contract by reference.
10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to
the standards promulgated by the U. S. Department of Labor under the Occupational Safety and
Health Act of 1970. In the event the product does not conform to OSHA standards, Buyer may
return the product for correction or replacement at the Seller's expense. In the event Seller_
fails to make the appropriate correction within a reasonable time, correction made by Buyer
will be at the Seller's expense.
11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for
sale Seller agrees to ascertain whether goods manufactured in accordance with the
specifications attached to this agreement will give rise to the rightful claim of any third person
by way of infringement of the like. Buyer makes no warranty that the production of goods
according to the specification will not give rise to such a claim, and in no event shall Buyer be
liable to Seller for indemnification in the event that Seller is sued on the grounds of
infringement of the like. If Seller is of the opinion that an infringement or the like will result,
he will notify the Buyer to this effect in writing within two weeks after the signing of this
agreement. If Buyer does not receive notice and is subsequently held liable for the
infringement or the like, Seller will save Buyer harmless. If Seller in good faith ascertains the
production of the goods in accordance with the specifications will result in infringement or the
like, the contract shall be null and void.
12. RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before
accepting them.
13. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the
undelivered portion of this order if Seller breaches any of the terns hereof including warranties
of Seller or if the Seller becomes insolvent or commits acts of bankruptcy. Such right of
cancellation is in addition to and not in lieu of any other remedies which Buyer may have in
law or equity.
14. TERMINATION. The performance of work under this order may be terminated in whole, or in
part by the Buyer in accordance with this provision. Termination of work hereunder shall be
effected by the delivery of the Seller of a "Notice of Termination" specifying the extent to
which performance of work under the order is terminated and the date upon which such
termination becomes effective. Such right or termination is in addition to and not in lieu of the
rights of Buyer set forth in Clause 13, herein.
15. FORCE MA]EURE. Neither party shall be held responsible for losses, resulting if the
fulfillment of any terms of provisions of this contract is delayed or prevented by any cause not
within the control of the party whose performance is interfered with, and which by the exercise
of reasonable diligence said party is unable to prevent.
16. ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or
delegation of any obligation made by Seller without the written permission of the Buyer. Any
attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all
purpose unless made in conformity with this paragraph.
17. WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole
or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is
supported by consideration and is in writing signed by the aggrieved party.
18. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and
performance provided by Buyer in its advertisement for bids, and any other documents
provided by Seller as part of his bid is intended by the parties as a final expression of their
agreement and intended also as a complete and exclusive statement of the terms of their
agreement. Whenever a term defined by the Uniform Commercial Code is used in this
agreement, the definition contained in the Code is to control.
19. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code.
Where ever the term "Uniform Commercial Code" is used, it shall be construed as meaning the
Uniform Commercial Code as adopted in the State of Texas as effective and in force on the
date of this agreement.
20. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to
question the other party's intent to perform he may demand that the other party give written
assurance of his intent to perform. In the event that a demand is trade and no assurance is
given within five (5) days, the demanding party may treat this failure as an anticipatory
repudiation of the contract.
21. INDEMNIFICATION. Seller shall indemnify, keep and save harmless the Buyer, its agents,
officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits,
liabilities, judgments, costs and expenses, which may in anywise accrue against the Buyer in
consequence of the granting of this Contract or which may anywise result therefrom, whether
or not it shall be alleged or determined that the act was caused through negligence or omission
of the Seller or its employees, or of the subSeller or assignee or its employees, if any, and the
Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs
and other expenses arising therefrom of incurred in connection therewith, and, if any judgment
shall be rendered against the Buyer in any such action, the Seller shall, at its own expenses,
satisfy and discharge the same Seller expressly understands and agrees that any bond required
by this contract, or otherwise provided by Seller, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the Buyer as herein provided.
22. TIME. It is hereby expressly agreed and understood that time is of the essence for the
performance of this contract, and failure by contract to meet the time specifications of this
agreement will cause Seller to be in default of this agreement.
23. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered
into pursuant to this request, minority and women business enterprises will be afforded equal
opportunities to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, sex or natural origin in consideration for an award.
24. NON -ARBITRATION. The City reserves the right to exercise any right or remedy to it by law,
contract, equity, or otherwise, including without Irritation, the right to seek any and all fors
of relief in a court of competent jurisdiction. Further, the City shall not be subject to any
arbitration process prior to exercising its unrestricted right to seek judicial remedy. The
remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently.
To the extent of any conflict between this provision and another provision in, or related to, this
document, this provision shall control.
25. RIGHT TO AUDIT. At any time during the ter of the contract, or thereafter, the City, or a
duly authorized audit representative of the City or the State of Texas, at its expense and at
reasonable tines, reserves the right to audit Contractor's records and books relevant to all
services provided to the City under this Contract. In the event such an audit by the City reveals
any errors or overpayments by the City, Contractor shall refund the City the full amount of
such overpayments within thirty (30) days of such audit findings, or the City, at its option,
reserves the right to deduct such amounts owing the City from any payments due Contractor.
Rev. 02/2012
City of Lubbock, TX
Fleet Services
Bid Tabulation
January 9, 2014
ITB 14 -11652 -DT
Group 4 - Light Duty Trucks
Item Qty U/M Description/Vendor
Location
Unit Cost
Extended
1 3 EA 1/2 Ton, Crew Cab, Short Bed, 4x4 Pickup, Spec 1525-4
Garland, TX
21,000
Sam Pack's Five Star Ford
Carrollton, TX
25,485
76,455
Randall Reed's Prestige Ford
Garland, TX
25,700
77,100
Scoggin Dickey Chevrolet Buick, Inc.
Lubbock, TX
28,439
85,317
Gene Messer Chevrolet
Lubbock, TX
28,728
86,184
7 EA 1/2 Ton, Extended Cab, Short Bed, 4x2 Pickup, Spec 1526-2
Sam Pack's Five Star Ford
Carrollton, TX
20,862
146,034
Randall Reed's Prestige Ford
Garland, TX
21,000
147,000
Scoggin Dickey Chevrolet Buick, Inc.
Lubbock, TX
24,890
174,230
Gene Messer Chevrolet
Lubbock, TX
25,105
175,735
3 2 EA 1/2 Ton, Extended Cab, Short Bed, 4x4 Pickup, Spec 1526-4
Sam Pack's Five Star Ford
Carrollton, TX
23,179
46,358
Randall Reed's Prestige Ford
Garland, TX
23,500
47,000
Scoggin Dickey Chevrolet Buick, Inc.
Lubbock, TX
27,040
54,080
Gene Messer Chevrolet
Lubbock, TX
27,634
55,268
4 1 EA 3/4 Ton, Extended Cab, Regular Bed, 4x2 Pickup, Spec 1534-2
Sam Pack's Five Star Ford
Carrollton, TX
22,065
22,065
Randall Reed's Prestige Ford
Garland, TX
22,250
22,250
Scoggin Dickey Chevrolet Buick, Inc.
Lubbock, TX
24,410
24,410
Gene Messer Chevrolet
Lubbock, TX
26,240
26,240
5 4 EA 3/4 Ton, Extended Cab, Regular Cab, 4x4 Pickup, Spec 1534-4
Randall Reed's Prestige Ford
Garland, TX
24,450
97,800
Sam Pack's Five Star Ford
Carrollton, TX
24,601
98,404
Scoggin Dickey Chevrolet Buick, Inc.
Lubbock, TX
26,490
105,960
Gene Messer Chevrolet
Lubbock, TX
28,422
113,688
6 1 EA 3/4 Ton, Extended Cab, Regular Bed, 4x4 Diesel, Spec 1534 -4 -DSL
Sam Pack's Five Star Ford
Carrollton, TX
32,118
32,118
Randall Reed's Prestige Ford
Garland, TX
32,200
32,200
Scoggin Dickey Chevrolet Buick, Inc.
Lubbock, TX
33,339
33,339
Gene Messer Chevrolet
Lubbock, TX
36,759
36,759
7 2 EA 3/4 Ton, Extended Cab, Regular Bed, 4x4 with Liftgate, Spec 1534 -4 -LG
Sam Pack's Five Star Ford
Carrollton, TX
28,931
57,862
Scoggin Dickey Chevrolet Buick, Inc.
Lubbock, TX
29,185
58,370
Gene Messer Chevrolet
Lubbock, TX
32,927
65,854
Randall Reed's Prestige Ford
Garland, TX
35,700
71,400
8 1 EA 3/4 Ton, Crew Cab, Short Bed, 4x2 Pickup,
Spec 1535-2
Randall Reed's Prestige Ford
Garland, TX
25,300
25,300
Sam Pack's Five Star Ford
Carrollton, TX
25,458
25,458
Gene Messer Chevrolet
Lubbock, TX
28,408
28,408
Q:PurchaseBidDocs/ 14 -11652 -DT
REVISED nn
Bidder's Name: P,,, f C pa -Is rf"—
City of Lubbock, TX
Purchasing and Contract Management
Group 4 - Light Duty Trucks
BID FORM
In compliance with the Invitation to Bid 14 -11652 -DT, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for
the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously
unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 14 -11652 -DT
is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE*
EXTENDED
(Days)
(+�->
Measur
BID
COST
ARO**
e
l .
3
Each
�2 Ton, Crew Cab, Short Bed, 4x4, Pickup
$ f,
$
per Specification No. 1525-4
Model Year, Brand Name and Model Number:
2.7
Each
1/2Ton, Extended Cab, Short Bed, 4x2
$
$
Pickup per Specification No. 1526-2
Model Year, Brand Name and Model Number:
=3.Each
I Y2 Ton, Extended Cab, Short Bed, 4x4
$ ��
$
Pickup per Specification No. 1526-4
Model Year, Brand Name and Model Number:
4.
1
Each
3/4 Ton, Extended Cab, Regular Bed, 4x2
$
Pickup per Specification No. 1534-2
Model Year, Brand Name and Model Number:
5.
4
Each
3/4 Ton, Extended Cab, Regular Bed, 4x4
$
$
Pickup per Specification No. 1534-4
77""77
Model Year, Brand Name and Model Number:
3/4 Ton, Extended Cab, Regular Bed, 4x4
6.
1
Each
Diesel Pickup per Specification No. 1534-
$
$
4 -DSL
�.r
Model Year, Brand Name and Model Number:
x
3/4 Ton, Extended Cab, Regular Bed, 4x4
r/
7.
2
Each
Pickup with Liftgate per Specification No.
$
$
1534 -4 -LG
Model Year, Brand Name and Model Number:
REVISED
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE*
EXTENDED
(Days)
W-)
Measur
BID
COST
ARO**
e
8.
1
Each
3/4 Ton, Crew Cab, Short Bed, 4x2
$
$
Pickup, per Specification No. 1535-2
Model Year, Brand Name and Model Number:
3/4 Ton, Cab and Chassis, Regular Cab,
9.
I
Each
4x2 per Specification No. 1536-2.
$
(To be paired with Specification No. NV -41-F of this
bid)
Model Year, Brand Name and Model Number:
3/4 Ton, Cab and Chassis, Regular Cab, 4x4
10.
2
Each
with Animal Transport Unit per
$
$
Specification No. 1536 -AS
Model Year, Brand Name and Model Number:
H.
I
Each
3/4 Ton, Crew -Cab, Short Bed, 4x4 Pickup
$
per Specification No. 1.535 -FD
Model Year, Brand Name and Model Number:
1 Ton, Regular Cab, Bed Delete, 4x4,
12.
2
Each
SRW per Specification No. 1541. (To be
$ �'
paired with Specification No. NV -41 of this bid)
rte.
.
Model Year, Brand Name and Model Number:
I Ton, Regular Cab, Bed Delete, 4x4, SRW
13.
1
Each
per Specification No. 1541 -WP (To be paired
$
$
with Specification No. NV -41 of this bid)
Model Year, Brand Name and Model Number:
1 Ton, Extended Cab, Bed Delete, 4x4,
14.
1
Each
SRW per Specification No. 1541 -TR. (To
be paired with Specification No. NV -38 -TR of this
bid
Model Year, Brand Name and Model Number:
I Ton, Regular Cab, Bed Delete, 4x2, DRW
I ti.
I
Each
per Specification No. 1541 -WW. (To be paired
with Specification No. NV -41 -WW of this bid)
Model Year, Brand Name and Model Number:
1 Ton, Crew Cab, Bed -Delete Cab &
Ili.
1
Each
Chassis, 4x4, DRW per Specification No.
$ /
1543. (To be paired with Specification No. NV -1543
of this bid
Model Year, Brand Name and Model Number:
REVISED
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE*
EXTEN1)1:1)
(Days)
(+�)
Measur
BID
COST
ARO**
C
I Ton, Crew Cab, Bed Delete, 4x4, DRW
17.
1
Each
per Specification No. 1544. (To be paired with
Specification No. NV -44 of this bid)
Model Year, Brand Name and Model Number:
I Ton Cab and Chassis, Crew Cab, 4x4,
18.
1
Each
SRW per Specification No. 1544 -WS.
(To be paired with Specification No. NV -44 -WS of
this bid)
Model Year, Brand Name and Model Number:
1 Ton, Crew -Cab, 4x4, Regular Bed, 4x4
19.
1
Each
Pickup, SRW per Specification No. 3513-
$
$
SRW -LF.
Model Year, Brand Name and Model Number:
I Ton, Crew -Cab, Long Bed, 4x4 Pickup,
20.
1
Each
SRW per Specification No. 3513 -SRW.
$
$
Ap
Model Year, Brand Name and Model Number:
I Ton, Extended Cab, Bed Delete, 4x2,
21. I
Each
SRW per Specification No. 1548
$
S
(To be paired with Specification No. NV -1548 ofthis
bid)
A x'�
q' a Model Year, Brand Name and Model Number:
E�
Service Body upon a '/4 Ton, Cab and
N 1p r cit
22 1
Each
Chassis, Regular Cab, 4x2 per specification
y 3
NV -41-F. (To be paired with Specification No.
y3
. �'Te✓Ls
1536-2 of this bid)
r� 2 013 - Idly 11" k_,. t rib L PT m L 5 4 T
Model Year, Brand Name and Model Number:
Flat Bed upon a 1 Ton, Regular Cab, Bed
23. 2
Each
Delete, 4x4, SRW per specification NV -41.
3 S y S
(To be paired with Specification No. 154101 this bid)
r� Zut3 1Or't l�il� tint Ciwi �cc(—
Model Year, Brand Name and Model Number: /� n
Flat Bed upon a I -Ton, Regular Cab, Bed
Ar 3
24. 1
Each
Delete, 4x4, SRW per specification NV -41.
(To heaired with Specification No 1541 WP of this
p
v
p
bid)
Model Year, Brand Name and Model Number: Ma
RFVTCFP
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO —After Receipt of Order
yrJl�
oyrJff
1 }
Unless otherwise specified herein, the City may award the bid either item-by—item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 0 %, net CJ calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days, will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE*
EXTENDED
(Days)
(i'M
Measur
BID
COST
ARO**
e
Service Body with Crane upon a iTon,
/N Srvrk
25.
1
Each
Extended Cab, Bed Delete, 4x4, SRW per
specification NV -38 -TR be
$ �-b
/S- 99 9
$ Sy
13e+n d 1
",d,r ,
('ro paired with
��%�� i —
A,PW
Sp ecification No_ 1541 -TR ol'this bid
/Gc, lua c 6 S 6 L T c�z GSL s wJ cn c•,,a n. ,v(r
Model Year, Brand Name and Model Number:'
Service Body with Crane upon I Ton, Cab
26
1
Each
and Chassis, Regular Cab , 4x4, DRW per$
'b
s --x
$
� C.2 L
specification NV -41 -WW. (To be paired with
/7Sa �'—
� �S'-27
Z.?
Specification No. 1541 -WW of this bid
t3 2 ASV T wf CnwEt — ll� 4 Jia ty
Model Year, Brand Name and Model Number:
�r13 -32iR,
T� 3iav C,nlarvC - Mr� X 1`1,f -t
Service Body upon a I Ton, Crew Cab,
IIV S
27.
1
Each
Red Delete Cab & Chassis, 4.0, DRW per
$ t-?
2-? ulcr
specification NV -1543. (To he paired with
5-�s
S ecification No. 1543ofthis bid
Model Year, Brand Name and Model Number: /�`" ` 2 u/N G 0 A V S 3
Flatbed upon a 1 -Ton, Cab and Chassis,
28.
1
Each
Crew Cab, 4x4, DRW per specification
$ w
$ w
NV44. ("ro be paired with Specification No. 1544
2 I t(S
Z I ley
of this bid)
�
Model Year, Brand Name and Model Number:
Flatbed upon a 1 -Ton, Cab and Chassis,
AM,$,o(- 3
29,
1
Each
Crew Cab, 4x4, SRW per specification
$ Sro
$ ;z
W
NV -44 -WS. (To be paired with Specification No.
1544 -WS of this bid
`� 7 CJ i
17 5
� r o
2013-2oY K Ct-f p.d,c)�t f Mlr 1nwn
0Model
Year, Brand Name and Model Number:
Service Body with Fliptop upon a 1 -Ton,
t:t, S7-0Ck
30.
l 1
Each
Extended Cab, Bed Delete, 4x2, SRW per
specification NV
$
2-3 wlct
-1548. (To be paired with
Specification No. 1548of this bid
20(3 -2o1y I(-wvr�tLe GSA F5
F-0 Model Year, Brand Name and Model Number:
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO —After Receipt of Order
yrJl�
oyrJff
1 }
Unless otherwise specified herein, the City may award the bid either item-by—item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 0 %, net CJ calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days, will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on
REVISED
the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not
include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale
to any other customer, an.equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than
provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the
period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YES ✓ NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by
governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental
entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY Part ✓n PA is Y.-, L a corporation organized under the laws of the State of
e2cAi , or a partnership consisting of or individual trading as
of the City of
Firm:__ & Ugc 0/411 `SNL Address: 61/0 Wn.l Nf d"L (Pd (3s x
City: l.u.&A State: zip 75�'/6 V
Bidder acknowledges receipt of the following addenda:
Addenda No. / Date A Z Addenda No. _ Date_j �.
Addenda No. 2 Date L U Addenda No. Date
M/WBE Firm: Woman Black American Native American
His anic American Asian Pacific American Other (Soecifv)
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures,
distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required
under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In
order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current
valid licenses issued by the State of Texas:
1. Name and Manufacture's License No.
2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name and Franchise Dealer's License No.
General Distinguishing No. (Franchised TX dealer)
BY y Date: / l--
Authori=ed Refresetaiive - must sign by hand
Officer Name and Title: `,4 K^*J�✓ — �itc� r �wfi
Please Print
Business Telephone Number: 20 G - 7 5!Z - :7 91 L/ L/ FAX:
E-mail Address: TV -<)2K-41 / S JLP(J2lty6 OA-tr �
City of Lubbock, TX
Fleet Services
Bid Tabulation
January 9, 2014
Item Qty U/M Description/Vendor Location Unit Cost Extended
9 1 EA 3/4 Ton, Cab and Chassis, Regular Cab, 4x2, Spec 1536-2
Sam Pack's Five Star Ford Carrollton, TX 20,468 20,468
Randall Reed's Prestige Ford Garland, TX 20,750 20,750
Gene Messer Chevrolet Lubbock, TX 23,915 23,915
10 2 EA 3/4 Ton, Cab and Chassis, Regular Cab, 4x4, Spec 1536 -AS
Sam Pack's Five Star Ford Carrollton, TX
11 1 EA 3/4 Ton, Crew Cab, Short Bed, 4x4 Pickup, Spec 1535 -FD
Randall Reed's Prestige Ford Garland, TX
Sam Pack's Five Star Ford Carrollton, TX
Scoggin Dickey Chevrolet Buick, Inc. Lubbock, TX
Gene Messer Chevrolet Lubbock, TX
12 2 EA 1 Ton, Regular Cab, Bed Delete, 4x4 SRW, Spec 1541
Sam Pack's Five Star Ford Carrollton, TX
Randall Reed's Prestige Ford Garland, TX
Gene Messer Chevrolet Lubbock, TX
13 1 EA 1 Ton, Regular Cab, Bed Delete, 4x4, SRW, Spec 1541 -WP
Sam Pack's Five Star Ford Carrollton, TX
Randall Reed's Prestige Ford Garland, TX
Gene Messer Chevrolet Lubbock, TX
14 1 EA 1 Ton, Extended Cab, Bed Delete, 4x4, SRW, Spec 1541 -TR
Sam Pack's Five Star Ford Carrollton, TX
Randall Reed's Prestige Ford Garland, TX
Scoggin Dickey Chevrolet Buick, Inc. Lubbock, TX
Gene Messer Chevrolet Lubbock, TX
15 1 EA 1Ton, Regular Cab, Bed Delete, 4x2, DRW, Spec 1541 -WW
Randall Reed's Prestige Ford Garland, TX
Sam Pack's Five Star Ford Carrollton, TX
Gene Messer Chevrolet Lubbock, TX
16 1 EA 1Ton, Crew Cab, Cab and Chassis, 4x4, DRW, Spec 1543
Sam Pack's Five Star Ford Carrollton, TX
Scoggin Dickey Chevrolet Buick, Inc. Lubbock, TX
Randall Reed's Prestige Ford Garland, TX
Gene Messer Chevrolet Lubbock, TX
17 1 EA 1 Ton, Crew Cab, Bed Delete, 4x4, DRW, Spec 1544
Scoggin Dickey Chevrolet Buick, Inc. Lubbock, TX
Randall Reed's Prestige Ford Garland, TX
Sam Pack's Five Star Ford Carrollton, TX
Gene Messer Chevrolet Lubbock, TX
18 1 EA 1 Ton, Cab and Chassis, Crew Cab, 4x4 SRW, Spec 1544 -WS
Randall Reed's Prestige Ford Garland, TX
Sam Pack's Five Star Ford Carrollton, TX
Q:PurchaseBidDocs/14-11652-DT 2
47,000 47,000
26,900
26,900
27,863
27,863
29,194
29,194
30,235
30,235
24,099
48,198
24,500
49,000
28,082
56,164
24,099
24,099
24,500
24,500
28,411
28,411
24,500
24,500
26,227
26,227
28,411
28,411
32,209
32,209
23,300
23,300
23,306
23,306
25,927
25,927
29,704
29,704
36,490
36,490
36,500
36,500
37,872
37,872
29,121
NQAS
29,300
29,300
29,575
29,575
30,113
30,113
28,800
28,800
29,349
29,349
City of Lubbock, TX
Fleet Services
Bid Tabulation
January 9, 2014
Item Qty UIM DescriptionNendor Location Unit Cost Extended
Gene Messer Chevrolet Lubbock, TX 30,275 30,275
19 1 EA 1 Ton, Crew Cab, Regular Bed, 4x4 Pickup, SRW, Spec 3513 -SRW -LF
Randall Reed's Prestige Ford Garland, TX 28,400 28,400
Sam Pack's Five Star Ford Carrollton, TX 28,837 28,837
Gene Messer Chevrolet Lubbock, TX 32,296 32,296
20 1 EA 1 Ton, Crew Cab, Long Bed, 4x4 Pickup, SRW, Spec 3513 -SRW
Randall Reed's Prestige Ford Garland, TX 28,980 28,980
Sam Pack's Five Star Ford Carrollton, TX 29,012 29,012
Gene Messer Chevrolet Lubbock, TX 33,186 33,186
21 1 EA 1 Ton, Extended Cab, Bed Delete, 4x2 SRW, Spec 1548
Sam Pack's Five Star Ford
Carrollton, TX
23,570
23,570
Gene Messer Chevrolet
Lubbock, TX
27,625
27,625
Randall Reed's Prestige Ford
Garland, TX
33,650
33,650
22 1 EA Service Body, Spec NV -41-F
Carrollton, TX
3,395
6,790
Formans Pick Up Pals, Inc.
Lubbock, TX
6,144
6,144
J&B Trailers and Equipment
Lubbock, TX
6,238
6,238
Sam Pack's Five Star Ford
Carrollton, TX
7,100
7,100
American Equipment & Trailer
Lubbock, TX
8,163
8,163
Randall Reed's Prestige Ford
Garland, TX
9,300
9,300
23 2 EA Flat Bed, Spec NV -41
Formans Pick Up Pals, Inc.
Lubbock, TX
1,975
3,949
J&B Trailers and Equipment
Lubbock, TX
2,550
5,100
American Equipment & Trailer
Lubbock, TX
2,974
5,948
Sam Pack's Five Star Ford
Carrollton, TX
3,395
6,790
Randall Reed's Prestige Ford
Garland, TX
4,800
9,600
24 1 EA Flat Bed, Spec NV -41
Formans Pick Up Pals, Inc.
Lubbock, TX
1,975
1,975
J&B Trailers and Equipment
Lubbock, TX
2,550
2,550
American Equipment & Trailer
Lubbock, TX
2,974
2,974
Sam Pack's Five Star Ford
Carrollton, TX
3,395
3,395
Randall Reed's Prestige Ford
Garland, TX
4,800
4,800
25 1 EA Service Body with Crane, Spec NV -38 -TR
Formans Pick Up Pals, Inc.
Lubbock, TX
1,975
1,975
J&B Trailers and Equipment
Lubbock, TX
2,550
2,550
American Equipment & Trailer
Lubbock, TX
2,974
2,974
Sam Pack's Five Star Ford
Carrollton, TX
3,395
3,395
Randall Reed's Prestige Ford
Garland, TX
4,800
4,800
Q TurchaseBidDocs/ 14 -11652 -DT
City of Lubbock, TX
Fleet Services
Bid Tabulation
January 9, 2014
Item Qty UIM DescriptionNendor
Location
Unit Cost
Extended
26 1 EA Service Body with Crane, Spec NV -41 -WW
Lubbock, TX
6,820
6,820
Formans Pick Up Pals, Inc.
Lubbock, TX
17,528
17,528
American Equipment & Trailer
Lubbock, TX
19,277
19,277
J&B Trailers and Equipment
Lubbock, TX
19,328
19,328
Sam Pack's Five Star Ford
Carrollton, TX
26,985
26,985
Randall Reed's Prestige Ford
Garland, TX
27,685
27,685
27 1 EA Service Body, Spec NV -1543
Formans Pick Up Pals, Inc.
Lubbock, TX
6,580
6,580
J&B Trailers and Equipment
Lubbock, TX
6,820
6,820
Sam Pack's Five Star Ford
Carrollton, TX
8,569
8,569
American Equipment & Trailer
Lubbock, TX
9,347
9,347
Randall Reed's Prestige Ford
Garland, TX
9,840
9,840
28 1 EA Flatbed, Spec NV -44
Carrollton, TX
$
647,158
Formans Pick Up Pals, Inc.
Lubbock, TX
2,145
2,145
J&B Trailers and Equipment
Lubbock, TX
2,581
2,581
American Equipment & Trailer
Lubbock, TX
3,157
3,157
Sam Pack's Five Star Ford
Carrollton, TX
3,640
3,640
Randall Reed's Prestige Ford
Garland, TX
3,840
3,840
29 1 EA Flatbed, Spec NV -44 -WS
Formans Pick Up Pals, Inc.
Lubbock, TX
1,980
1,980
J&B Trailers and Equipment
Lubbock, TX
2,490
2,490
American Equipment & Trailer
Lubbock, TX
3,457
3,457
Sam Pack's Five Star Ford
Carrollton, TX
3,490
3,490
Randall Reed's Prestige Ford
Garland, TX
3,690
3,690
30 1 EA Service Body, Spec 1548
Formans Pick Up Pals, Inc.
Lubbock, TX
6,579
6,579
J&B Trailers and Equipment
Lubbock, TX
6,773
6,773
Sam Pack's Five Star Ford
Carrollton, TX
7,949
7,949
American Equipment & Trailer
Lubbock, TX
9,538
9,538
Item by Item
Sam Pack's Five Star Ford
Carrollton, TX
$
647,158
Randall Reed's Prestige Ford
Garland, TX
288,780
Formans Pick Up Pals, Inc.
Lubbock, TX
62,827
NQAS - Not Quoted as Specified
Q:Purchasel idDocs/l4-I1652-DT