HomeMy WebLinkAboutResolution - 2008-R0221 - Purchase Order Contract - Traffco Products, LLC - 06/26/2008Resolution No. 2008-RO221
June 26, 2008
Item No. 5.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a purchase order Contract with Traffco
Products, LLC, of Chicago, Illinois, for traffic signal poles per TXDOT PO
#G442006001102000, a copy of which purchase order Contract and any associated
documents are attached hereto and which shall be spread upon the minutes of this
Council and as spread upon the minutes of this Council shall constitute and be a part
hereof as if fully copied herein in detail.
Passed by the City Council this 26th day of June , 2008.
ATTEST:
TOM MARTIN, MAYOR
Garza, City Sec eta�y
AS TO CONTENT:
Loomis
int City Manager/Transportation and Public Works
APPROVED AS TO FORM:
r
andiver,
DDres/A Pcarpet&brik-RLbui Idmai ntConMes
June 18, 2008
t Y o
c �
U R C H A S E ORDER
T0:
TRAFFCO PRODUCTS LLC
7731 50 SOUTH CHICAGO AVE
CHICAGO IL 60619
Page - 1
Date 6/18/08
Order No. - 330237 000 OP
Brn/Plt - 3511
SHIP T0:
CITY OF LUBBOCK
TRAFFIC CONTROLS BUILDING
202 MUNICIPAL DR
LUBBOCK TX 79403
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK. TX 79457 By:
Vt
-
-------------------------------------------•------------------------------ --------
Ordered - 05/22/08 Freight - FOB Destination Frt Prepaid
Requested 05/22/08 Taken By - FELIX ORTA
Delivery - PER R. CARTWRIGHT REQ# 30838 TXDOT PO# G442006001102000
.............................................................................. ........
Description / Supplier Ite Ordered UM Unit Cost UM Extension Req. Dt
TRAFFIC SIGNAL POLES AND 7.000 EA 4,130.0000 EA 28,910.00 08/14/08
ARMS MODEL# SMA -44-100
NIGP# 550-85
TRAFFIC SIGNAL POLES AND 4.000 EA 4,130.0000 EA 16,520.00 08/14/08
ARMS MODEL# SMA -44-100
NIGP# 550-85
This purchase order encumbers funds in the amount of $45,430, awarded on June 26, 2008, to Traffco Products
LLC. of Chicago, Illinois. The following is incorporated into and made part of this purchase order by reference:
Texas Department of Transportation Blanket Master PO G442006001102000.
Resolution# 2008—RO221
CITY OF LUBBOCK ATT
:11-A'1,41-191111-11 �11"A
-71
:FoK Martin, ayor ebecca arza, City 9'ecrjitary
Total Order
----------------------------------------------------------.---------------------------
Terms NET 30 45,430.00
Resolution No. 2008=R0221
June 26, 2008
Item No. 5.10
P.O. CANCELLED
DUE TO TXDOT
PRICE INCREASE
HENCE, THE
RESOLUTION IS
VOID
Resolution No. 2008-80221
June 26, 2008
Item No. 5.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFxUBBOCK:
THAT the Mayor of the City of Lubbock is hereby aAfhorized and directed to
execute for and on behalf of the City of Lubbocka purc se order Contract with Traffco
Products, LLC, of Chicago, Illinois, for traffic signal les per TXDOT PO
#G442006001102000, a copy of which purchase o er Contract and any associated
documents are attached hereto and which shall Pe spread upon the minutes of this
Council and as spread upon the minutes of thi Council shall constitute and be a part
hereof as if fully copied herein in detail.
Passed by the City Council this 26th ddy of
ATTEST:
June
el;�" A9091�--
TOM MARTIN, MAYOR
�-it, I
Rebecca Garza, Ci Sec eta
APP OWED' AS O' CONTENT:
Jam Loo 's
As stant C' Manager/Transportation and Public Works
APPROVED AS TO FORM:
E
r
andiver, Attorney
I June 18, 2008
11:
Y
t � O
G � A
� � I
�( 1 U R C H A S E ORDER
T0:
TRAFFCO PRODUCTS LLC
7731 50 SOUTH CHICAGO AVE
CHICAGO IL 60619
Page - 1
Date - 6/18/08
Order No. - 330237 000 OP
Brn/Plt - 3511
SHIP T0:
CITY OF LUBBOCK
TRAFFIC CONTROLS BUILDING
202 MUNICIPAL DR /
LUBBOCK TX 79403
INVOICE TO: CITY OF LUBBOCK --7
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK. T 794.57 BY: tL (
-
------------------------------------------------------- ------------------- --------
Ordered - 05/22/08 Freight - FOB Destination Fr Prepaid
Requested - 05/22/08 Taken By - FELIX ORTA
Delivery - PER R. CARTWRIGHT REQ# 30838 TXDO d# G442006001102000
Description / Supplier Ite
TRAFFIC SIGNAL POLES AND
ARMS MODEL# SMA -44-100
NIGP# 550-85
TRAFFIC SIGNAL POLES AND
ARMS MODEL# SMA -44-100
NIGP# 550-85
Ord ed
UM
Unit Cost
UM
...........
.000
--
EA
-----------
4,130.0000
--
EA
4.000
EA
4,130.0000
EA
Extension Req. Dt
------------........
28,910.00 08/14/08
16,520.00 08/14/08
This purchase order encumbers fu ds in the amount of $45,430, awarded on June 26, 2008, to Traffco Products
LLC. of Chicago, Illinois. The foil ing is incorporated into and made part of this purchase order by reference:
Texas Department of Transportat" n Blanket Master PO G442006001102000.
Resolution# 2008—RO221
CITY OF LUBBOCK
Tons Martin,
/ rea 7 ""go
Total Order
-------------------------------------------------------------------------------------
Terms NET 30 45,430.00
Linda Hart - Purchase Order 330237 Page 1
From:
Marta Alvarez
To:
Linda Hart
Date:
11/3/2008 1:21:06 PM
Subject:
Purchase Order 330237
Linda,
Purchase Order 330237, was canceled due to a 40% price increase by the TXDOT, vendor was not aware
of the approved price at the time this item was taken to council.
Thank you,
Marta Alvarez
Purchasing Manager
City of Lubbock Purchasing Department
1625 13th Street
Lubbock, Texas 79401
P: 806-775-2572
F: 806-775-3338
malvarez@mylubbock.us
CC: D'Ana Torres; Felix Orta
Felix Orta - Re: PO 330237
From: Felix Orta
To: aleitelt@traffco.com
Date: 10/20/2008 10:57 AM
Subject: Re: PO 330237
CC: Alvarez, Marta; Cartwright, Roy;
Attachments: 330237 Cancelled.pdf
Good Morning Mr. Leitelt,
Owens, Sharmon
Page 1 of 2
Q so U w,
2k)0'8 -1�i
t_rGAA 5. 1 D
Please cancel Purchase Order# 330237 for the Traffic Signal Poles. We will be issuing a new
Purchase Order with the correct pricing. Thanks!
Felix Orta
City of Lubbock
Senior Buyer
1625 13th Street
Lubbock, Texas
806-775-3150 phone
806-775-2164 fax
FOrta@mylubbock.us
>>> <aleitelt@traffco.com> 9/10/2008 11:25 AM >>>
9/10/08
Dear Mr. Orta
I have not heard from you since sending the attachment that showed the TxDOT calculated price
increase. The purchase order you provided us is presently on hold until pricing is resolved. I
wanted to inform you of this status in case you were expecting delivery. Please update me on
this issue. We look forward to working with you.
Yours Truly,
Andrew J. Leitelt
Traffco Products, LLC
Original e-mail
Dear Sir:
TxDOT's P.O. 1102, Req. 60144-6-21599 allows for an escalation clause. Ms. Tammy Oshel,
the buyer on the TxDOT contract recently sent us the calculated price change based on the May
200.8 PPI Index for WPU101 Iron & Steel Products. This calculation is in
the above attachment. Please adjust pricing to the new rate calculated by Ms. Oshel @ $5810.50
ea for line item 1. As you may see by the index and as you might be aware steel prices have
soared since the contract inception,
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Page 2 of 2
Thank you for your co-coperation and business.
Yours truly
Andrew Leitelt
file://C:\Documents and Settings\126726\Local Settings\Temp\XPgrpwise148FC6405Lub... 10/28/2008