HomeMy WebLinkAboutResolution - 2006-R0315 - Purchase Order - Trapeze Group Inc. - Paratransit Scheduling/Dispatch Software - 06/26/2006Resolution No. 2006-RO315
June 26, 2006
Item No. 5.26
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LU 3BOCK:
THAT the City Council of Lubbock hereby authorizes and directs John Wilson,
Citibus General Manager, to electronically execute for and on behalf of the City of
Lubbock a Purchase Order for the purchase of paratransit scheduling/dispatch software
Coordinated Transportation and TEJAS add-on modules from Trapeze Group, Inc.,
Scottsdale, AZ, for Citibus, #IT 062606-1. Said Purchase Order is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council this 26th day of .lune , 2006.
ItqILLER, MAYOR
ATTEST:
- _
Rebe'c'ca Garza, City Secretary
AS TO
Loomis, Director of Aviation
APPROVED AS TO FORM:
M. Knight, Asant Ci6 Attorney
gs/ccdocs/res-Citibus-Trapeze Transp Modules IT062606-1
6.8.2006
Purchase Order Page
Date
Order No.
TO: Ship To:
Trapeze Group, Inc. Citibus
8360 East Via de Ventura 801 Texas Avenue
Suite L-200 Lubbock TX 79401
Scottsdale, AZ 85258
Invoice To: Citibus
P.O. Box 2000
Lubbock, TX 79457
By:
Resolution No. 2006-RO315
June 26, 2006
Item No. 5.26
6/26/2006
IT062606-1
................ ............................. ............................................................. .................................. ............................................................ ................. ............................. .................................. ................................... I.............
Ordered Reference
Requested.............................................................................Placed.BX..............................Matthew Jacobs 806-712-2008
..............................................................................................................................
GL #
DESCRIPTION ---------------------NITS UQTY COST TOTAL
-------------------------------------------------
Trapeze Coordinated Transportation Module EA 1 14,600 $14,600
Trapeze TEJAS Module EA 1 23,000 $23,000
TAXABLE: N
TOTALS $37,600
This purchase order encumbers funds in the amount of $37,600
to Trapeze Group, Inc. of Scottsdale, AZ on June 26, 2006.
The following are incorporated into and made part of this purchase order by
reference to quote submitted by Jerry Douglas with Trapeze Group, Inc.
City of Lubbock
David A. Miller, Mayor
Approved as to Form:
J Knight
sistant City Attorney
Attest:
Re cca Garza, City Secretary
Ap ro ed as to Content:
A41.
Jamo Loomis
it ctor of Aviation
CITY OF LUBBOCK
Sole Source Justification
Vendor: Trapeze Group Inc.
Product/Service: Trapeze Coordinated Transportation Module and TEJAS Module
Estimated annual expenditure for the above commodity or service: $37,600
Initial all entries below that apply to the proposed purchase. Attach Request for Exemption
from Local Govt Code 252 (form PUR-010) containing complete justification and support
documentation as directed in initialed entry. (More than one entry will apply to most sole
sourc roducts/services requested).
SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER, THERE
ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written certification that no
regional distributors exist. Item no. 4 also must be completed.)
2. SOLE SOURCE REQUEST IS FOR THE ONLY GREATER WEST TEXAS AREA DISTRIBUTOR
OF THE ORIGINAL MANUFACTURER OR PROVIDER. (Attach the manufacturer's — not the
distributor's — written certification that identifies all regional distributors. Item no. 4 also must be
_completed.)
THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER
NUFACTURER. (Explain in separate memorandum.)
THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS
OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with
details of specialized function or application.)
5. THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT
STANDARDIZATION. (Attach memorandum describing basis for standardization request.)
6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS
SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
The undersigned requests that Texas Local Government Code §252.021 Competitive Bidding and
Competitive Proposal Requirements be waived and that the vendor identified as the supplier of the
service or material described in this sole source justification be authorized as a sole source for the
service or material.
DEPARTMENT HEAD SIGNATURE — John L. Wilson MAN I G DIRECTOR SIGNATURE —James Loomis
Citibus nsit
DEPARTMENT DIVISION DATE
PUR-070 (Rev 6/02)
SUMMARY OF TRAPEZE PRICING
Item
I Description
Trapeze-Tejas
Trapeze -CT
TOTAL
1
License Fees
$ 10,000
$11,10C
$ 21,100
2
PreRequisit Products
$ -
2
Implementation Services
8,000
7,000
$ 13,000
3
Client Specific Customization
-
0
$ -
4
Expenses
2,000
2,00
$ 3850
5
Purchase Incentives
(3,000)
(5,500)
$ (8,500)
6
1st year Warranty
Included
Included
Total Cost US$
$ 17.00
$ 14,600
$ 31,600
Optional - custom R ts/Lt
S 6,000
_
$ 23,000
$ 14,6001S 376011
Total with Options
CITY OF LUBBOCK
AGENDA ITEM SUMMARY
II. CONSENT AGENDA
ITEM #/SUBJECT:
#Consider a resolution for the purchase of paratransit scheduling/dispatch
software Coordinated Transportation and TEJAS add-on modules from
Trapeze. (Citibus).
BACKGROUND DISCUSSION:
This software purchase from Trapeze is for add-on modules to Citibus'
paratransit scheduling/ dispatch software. The add-on modules are needed due
to the award of the non -emergency medical transportation program contract
with the Texas Department of Transportation (TxDOT). The Coordinated
Transportation and TEJAS add-on modules will allow Citibus to automate the
import of TxDOT assigned Medicaid trips into Citibus' current
scheduling/ dispatch software. It will also allow Citibus to efficiently assign
Medicaid trips to sub -contractors. It will then allow the sub -contractors to
efficiently report required trip data back to Citibus. This is needed for Citibus to
effectively manage billing and reporting to TxDOT.
FISCAL IMPACT:
The total cost for the Trapeze Coordinated Transportation and TEJAS add-on
modules is $37,600. The Federal Transit Administration will cover 80% of this
amount and the remaining 20% will come from present City funds already
budgeted to Citibus. No additional funding will be needed from the City of
Lubbock.
SUMMARY/RECOMMENDATION:
Citibus recommends the approval of Trapeze Coordinated Transportation and
TEJAS add-on modules in the amount of $37,600 to Trapeze.