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Home My WebLink AboutResolution - 2004-R0087 - Letter Of Award - Chameleon Industries, Inc. - 02/19/2004Resolution No. 2004—R0087 February 19, 2004 Item No. 46 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for liquid aluminum sulfate polymer blend — annual pricing, by and between the City of Lubbock and Chameleon Industries, Inc. of Mesquite, Texas and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 19th ATTEST: QJ'0' Rebecca Garza, City Secretary APPROVED AS TO CONTENT: - VON KA4�_�4�Kilman, urchasing Manager APPROVED AS TO FORM: J Knight Assistant City Attorney c gs/ccdocs/Ltr of Award -Chameleon Industries,Inc.res Feb. 9, 2004 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 F. I. GARZA CHAMELEON INDUSTRIES, INC. P.O. BOX 853027 MESQUITE, TX 75185-3027 Resolution No. 2004-80087 February 19, 2004 Item No. 46 February 19, 2004 Office of Purchasing RE: ITB #245-03/BM— LIQUID ALUMINUM SULFATE POLYMER BLEND— ANNUAL PRICING Dear Mr. Garza: Chameleon Industries, Inc. has been awarded the items noted below for Liquid Aluminum Sulfate Polymer Blend - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #245-03/BM. Purchase Orders will be issued by the City of Lubbock and covers the categories of items shown below, and no other, during the period beginning February 19, 2004 and ending February 18, 2005. The purchase order numbers must be on the invoices sent to the City of Lubbock for payment. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Item 1 @ 3 Delivery Days ARO: Item Quantity (Appx.) U/M Description Unit Cost Total Amount #1 720 (more or less) Ton Liquid Aluminum $108.00 $ 77,760.00 Sulfate/Polymer Blend #2 7.2 (more or less) Ton Copper Sulfate Additive $ 11.00 $ 79.20 for specified loads of Liquid Aluminum Sulfate/ Polymer Blend 3. Chameleon Industries, Inc. bid dated January 15, 2004, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event CHAMELEON INDUSTRIES INC. fails to perform in accordance with their bid dated Jan y 15, 2004. CITY OF Marc McD Mayor APPROVED AS TO CONTENT: Gary Essary, ater SysteZVWervisor Water Treatment APPROVED AS TO FORM: Attorney cc: Gary Essary, Water Utilities Operations Coordinator Vendor File CMR# 7002 0510 0003 4122 4676 ATTEST: Rebecca Garza City Secretary ITB #245-03/13M, Liquid Aluminum Sulfate Polymer Blend -Annual Pricing SUBMITResolution CITY OF LUBBOCKB No. 2004—ROO87 /' ' " �� PURCHASING DEPARTMENT,� 1625 13'r" STREET, RM L04 CITY OF LUBBOCK, TEXAS L L , 401-3830 AN EQUAL INVITATION TO BID CONTLUBBACTPERS CONTACT PERSON: OPPORTUNITY Bruce MacNair EMPLOYER #245-03/BM TEL, 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Liquid Aluminum Sulfate Polymer Blend -Annual Pricing January 15, 2004 @ 3.00 P.M. CST PRE BID DATE, TIME AND LOCATION: December 29, 2003 C 10:00 A.M., My bias received after the time and date listed Water Treatment Plant, Training Room, 6001 North Guava, Lubbock, above, regardless of the made of delivery, shall be TX. returned unopened. RESPONDENT NAME: _ CFI A rf,ELEON 1 uDV's rR1 E* l W C_ IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". MAILING ADDRESS: P O 13ok CITY - STATE - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE TELE�ONNE NO: L _ �� t� CENTER IT 5 THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY FAX O: t -3 D t TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS E-MAIL: i_ 1.A'R� I-+0 � j L. CA � G ITS TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. I&r -50 8 d THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGESIV IPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1 � � #2 #3 #4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sate to the City of any supplies, equipment, material or articles purchased. Witt any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. 1 further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's, discretion, such assignment shalt be made and become effective at the time the City tenders final payment to the vendor. I.✓�� i�R tS I la 1✓ *� T Authorized Signature Title F L. LSA R- A I- Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. ITB#245-03/BM.doc ITB #245-0318M. Liquid Aluminum Sulfate Polymer Blend -Annual Pricing BID FORM Liquid Aluminum Sulfate Polymer Blend -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #245-03/BM In compliance with the Invitation to Bid #245-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #245-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ..-............may ... w..v..�.. ways A Ler rceceipt- Di Vroer (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of O %, net 9b calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days wilt be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES Ix NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock wilt be eligible, but not obligated, to purchase materlats/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity wilt order their own materials/service as needed. THIS BID IS SUBMITTED BY EAR M FLL=.61J INnt i3T21 I S 114 Z.- a corporation organized under the taws of the State of 7 FXAsS or a partnership consisting of or an individual trading as of the City of Firm: 614 e`1M EL.E.0 >J I LA 57 2 t .E.5 ( r4 L_ Address: 1'O 1 OIA- g S 30 ��• City:m E� l/�17 'fid state: i x z; sl eS- 3 M/WBE Firm: Woman Black American Native American X Hispanic American Asian Pacific American I I Other fSDecifvl J. �' Authorized - must sfgn by hand ITB#24"3/8M.doc 2 _ I:!�'-04 UNIT OF UNIT PRICE' Extended ITEM QTY MEASURE DESCRIPTION BID Cost Delivery a. b. C. d. C. f= b x e Days ARO" 1. 720 (More Ton Liquid Aluminum Sulfate/Polymer Blend, as specified $ or less herein. l 0 T 7.2 Copper Sulfate Additive for specified loads of Liquid 2. (More Ton Aluminum Sulfate/Polymer Blend, as specified $ ' $ or less) herein. 1 1. .•.,_.._ .�.__ .. ..-............may ... w..v..�.. ways A Ler rceceipt- Di Vroer (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of O %, net 9b calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days wilt be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES Ix NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock wilt be eligible, but not obligated, to purchase materlats/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity wilt order their own materials/service as needed. THIS BID IS SUBMITTED BY EAR M FLL=.61J INnt i3T21 I S 114 Z.- a corporation organized under the taws of the State of 7 FXAsS or a partnership consisting of or an individual trading as of the City of Firm: 614 e`1M EL.E.0 >J I LA 57 2 t .E.5 ( r4 L_ Address: 1'O 1 OIA- g S 30 ��• City:m E� l/�17 'fid state: i x z; sl eS- 3 M/WBE Firm: Woman Black American Native American X Hispanic American Asian Pacific American I I Other fSDecifvl J. �' Authorized - must sfgn by hand ITB#24"3/8M.doc 2 _ I:!�'-04 r2.001--! - Y-00 6'1 rt ITB #245-031BM, liquid Aluminum Sulfate Polymer Blend -Annual Pricing Officer Name and Title: F. Please Print Business Tetephone Number_("► o) a-+ ` - - I oo 5 FAX: (q03) U 1 � - b L9 0 FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Councit (for bids over $B4O00): Date P.O./Contract Issued: ITB#245-03/BM.doc