HomeMy WebLinkAboutResolution - 2002-R0056 - Letter Of Award For Contract Turf Maintenance - R&M Landscape Service - 02/14/2002Resolution No. 2002-80056
February 14, 2002
Item No. 26
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for
contract turf maintenance, by and between the City of Lubbock and R & M Mowing &
Landscape Service of Lubbock, Texas and related documents. Said Letter of Award is
attached hereto and incorporated in this resolution as if fully set forth herein and shall
be included in the minutes of the City Council.
Passed by the City Council this 14th day of February , 2002.
WINDY SIT ON, MAYOR
ATTEST:
Rebecca Garza, City Secreta
APPROVED AS TO CONTENT:
Victor Kilma Purchasing Manager
APPROVED AS TO FORM:
41L %/r-�
William de Haas
Contract Manager/Attorney
gs/ccdocs/Ltr of Award -R&M Mowing. res
Feb. 6, 2002
P.O. Box 2000
Lubbock. Texas 79457
(806) 775-2167 9 Fax (806) 775-2164
R & M Mowing & Landscape Service
1916 281' Street
Lubbock,Texas 79411
PA
Resolution No. 2002—R0056
Office of
Purchasing
February 15, 2002
RE: BID #012-02/RS —CONTRACT TURF MAINTENANCE —ANNUAL PRICING
Dear Ms. Lampp:
R & M Mowing & Landscape Service has been awarded the items noted below on the
Contract Turf Maintenance — Annual Pricing on your. response to the City of Lubbock Invitation to
Bid #012-02/RS.
1. A Purchase Order will be issued by the City of Lubbock and covers the category of
items shown below, and no other, during the period beginning February 14, 2002 and
ending February 13, 2003. The purchase order number must be on the invoice sent
to the City of Lubbock for payment. The City of Lubbock shall not be responsible for
payment of any invoices except those orders placed pursuant to this agreement.
2. Category of Items:
1. Group 7 - Class E (Undeveloped) Parks and Properties - $45,244.00
3. R & M Mowing & Landscape Service bid dated February 5, 2002, is incorporated
into and made apart of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
K
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event R & M Mowing & Landscape Service fails to perform in accordance with
their proposal dated February 5, 2002.
cc: Bay Alaniz, Park Maintenance
Vendor File
Cit f Lubb ck
RR 0-4-N SNUFF iD
Senior Buyer
3
(806) 765-9500 Services (806) 632-9758
March 5, 2002
City of Lubbock
P.O. Box 2000
Lubbock, Tx 79457
RE: BID 4012-02/RS-Contract Turf Maintenance — Annual Pricing
Dear Mr. Shuffield:
It is with the deepest regrets that I have to withdraw my bid for Contract Turf Maintenance
for Group7. If it is no longer possible to withdraw, then I must request that the contract be
cancelled. My father has developed a serious and devastating medical condition. He will be in
the hospital for weeks and his recovery will be between 4 and 6 months. My parents live just
outside of Houston and will require my support and assistance during this difficult time.
My husband and I will be in Houston for extended periods of time during my father's
treatment and recovery process. Due to our prolonged absences to take care of my father, I do
not feel that I would be able to complete the contract in a manner, which would be beneficial to
both the city and myself.
I am sorry for any inconvenience that this may cause. The request for job commencement
has not been issued yet. Hopefully you still have time to award the contract to someone else,
without a disruption to the mowing schedule. Thank you for your time and efforts on our
behalf and for the opportunity to work with the city.
Sincerely,
Lydia Lampp
R&M Mowing & Landscape Services, Owner
MAR -07-02 01:13 PM g1L-Y.MITCHELL. 906 791 1017 P.01
/f l
P. i�. �cx X4515
-._—_ _ _ ..........._........... 79464'*-
...... .. ... ...... .... __ ........_. _,..........._ .
CITY OF LUBBOCK
INTEROFFICE MEMO
TO: Victor Kilman, Purchasing Manager
FROM: Bay Alaniz, Interim Park Maintenance Supervisor
SUBJET: ITB#012-02/RS — Contract Turf Maintenance — Group 7
DATE: March 11, 2002
Cc: Ron Shuffield
City Of Lubbock
Award Recommendation of Bid or Contract
ITEM#/SUBJECT
The awarding of Group 7 mowing due to withdrawal of the first successful low bidder.
BACKGROUND/DISCUSSION
Group 7 is classified as a Class E park, consisting of 4 annual mowing cycles, which has approximately 514.37
acres. R&M Mowing & Landscape Service was the successful low bidder. R&M Mowing & Landscape Service
withdrew their bid on that particular mowing group. The next low bid received for Group 7 was B&M Service Co.
Their bid of $49,480.00 was $4,236.00 higher than R&M's bid of $45,244.00. That brings the total annual mowing
maintenance cost to $886,306.07. The dollar difference between those two bids is still well under our annual
budgeted amount of $1,049,362.00.
SUMMARY/RECOMMENDATION
Staff recommends awarding Group 7 to B&M Service Co. in the amount of $49,480.00.
Randy Truesdell, Parks and Recreation Manager