HomeMy WebLinkAboutResolution - 2001-R0166 - Contract Bid - Breedlove Dehydrated Foods Of Lubbock - 04/26/2001Resolution No. 2001-RO166
April 26, 2001
Item No. 43
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract per Bid #085-
01/RS for a summer lunch program, by and between the City of Lubbock and
Breedlove Dehydrated Foods of Lubbock, Texas, and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 26th day of April 00
ALEX 97Y" CObKE, MAYOR PRO TEM
ATTEST:
Rebecca Garza, City Secretar
APPROVED AS TO CONTENT:
Vel
Victor Kilm , Purchasing Manager
APPROVED AS TO FORM:
illiam de Haas
Contract Manager/Attorney
gs/ccdocs/Contract-Breedlove Dehydrated Foods.res
April 11, 2001
INVITATION TO BID
DATE: March 12, 2001
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
162513TH STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167 FAX: (806)775-2164
hftp://purchasing.ci.lubbock.tx.us
PLEASE FILL IN COMPANY NAME & ADDRESS IN THE
ITB #085-01/RS, Summer Lunch Program
Resolution No. 2001-RO166
April 26, 2001
Item No,. 43
ITB #085-01/RS
BID CLOSING DATE
April 4, 2001
CLOSING TIME
2:00 P. M.
PRE-BID MEETING DATE
March 28, 2001
PRE-BID MEETING TIME
10:00 A. M.
PROCUREMENT OFFICER
Ron Shuffield, Senior Buyer
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND
WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER
INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY.
DESCRIPTION OF INVITATION TO BID
This document constitutes a request for sealed bids from responsible bidders to
provide Summer Lunch Program to the City of Lubbock.
THE BIDDER HEREBY ACKNOWLF�Q ES RE I T�OFj, FAA( IT% IS BASED ON THE FOLLOWING ADDENDA:
#1#2 #3 #5"(Please Initial)
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND
SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID
FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS
LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES
SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING
SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
Signature ��. Title/�ar2
Print Name 14I`Pl V lfs.ae rl®f e'4 Date
PLEASE RETURN THIS PAGE ALONG WITH THE ATTACHED BID DOCUMENTS AND ANY ADDENDA.
0085-01/RSITB.doc
ITB #085-01/RS, Summer Lunch Program
BID FORM
Summer Lunch Program
CITY OF LUBBOCK, TEXAS
ITB #085-01/RS
In compliance with the Invitation to Bid #085-01/RS, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and
for the prices set forth on this form. The Invitation to Bid #085-01/RS is by reference incorporated in this contract.
*PRICE: F.O.B. City of Lubbock **Days After Receipt of Order (ARO)
PAYMENT TERMS - Bidder offers a prompt payment discount of %, net _ calendar days to apply after receipt of invoice or final
acceptance of the goods or services provided, whichever is later. If no prompt payment discount is offered, enter 0 in the % space to
indicate Net 30 days, otherwise payment to ms shall be Net 30 days. Dis ounts w I not be considered in determining low bid.
THIS BID IS SUBMITTED BY C� a corporation organized under the laws
of the State of or a partnership consisting of
or an individual trading as
FLLL.1, irm• lnle
Ad
a
0 IMWJW M
r
of the City of
C.
M
City: State:_ Zip
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any 2ificer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO
M/WBE Firm: Woman Black American Native American
Hispanic American Asian Pacific American Other (Specify)
9
Authorized Representative -must sign by hand
E
Officer Name and Title:��/�
Please Print
Business Telephone Number J � �— ° FAX:
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (forbids over $25,000): Date P.O./Contract Issued:
0085-01/RSITB.doc 2
UNIT OF
I
UNIT Extended
Delivery
ITEM
QTY
MEASURE
I DESCRIPTION
PRICE* BID Cost
Days ARO**
1.
41,280
Each
Summer Lunch Program served May 29, 2001 to August
10, 2001 at selected sites asspecified herein.
*PRICE: F.O.B. City of Lubbock **Days After Receipt of Order (ARO)
PAYMENT TERMS - Bidder offers a prompt payment discount of %, net _ calendar days to apply after receipt of invoice or final
acceptance of the goods or services provided, whichever is later. If no prompt payment discount is offered, enter 0 in the % space to
indicate Net 30 days, otherwise payment to ms shall be Net 30 days. Dis ounts w I not be considered in determining low bid.
THIS BID IS SUBMITTED BY C� a corporation organized under the laws
of the State of or a partnership consisting of
or an individual trading as
FLLL.1, irm• lnle
Ad
a
0 IMWJW M
r
of the City of
C.
M
City: State:_ Zip
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any 2ificer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO
M/WBE Firm: Woman Black American Native American
Hispanic American Asian Pacific American Other (Specify)
9
Authorized Representative -must sign by hand
E
Officer Name and Title:��/�
Please Print
Business Telephone Number J � �— ° FAX:
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (forbids over $25,000): Date P.O./Contract Issued:
0085-01/RSITB.doc 2
ITB #085-01/RS, Summer Lunch Program
assistance, please contact the City of Lubbock Human Relations Office, 1625 13th
Street, (806)775-2281 at least forty-eight (48) hours in advance of the conference.
3 CLARIFICATION OF REQUIREMENTS
3.1 It is the intent and purpose of the City of Lubbock that this request permits competitive
bids. It shall be the bidder's responsibility to advise the Buyer if any language
requirements. etc., or any combinations thereof, inadvertently restricts or limits the
requirements stated in this ITB to a single source. Such notification must be submitted in
writing and must be received by the City of Lubbock Purchasing Office no later than five
(5) business days prior to the bid closing date. A review of such notifications will be
made.
3.2 ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION
CONCERNING THIS INVITATION TO BID (ITB) MUST BE SUBMITTED IN WRITING
NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE BID CLOSING DATE
AND ADDRESSED TO:
Ron Shuffield, Senior Buyer Buyer
City of Lubbock
1625 13th Street
Lubbock, Texas 79401
Fax: (806) 775-2164
Email: RShuffield@mail.ci.lubbock.tx.us
4 ADDENDA & MODIFICATIONS
4.1 Any changes, additions, or clarifications to the ITB are made by bid amendments
(addenda).
4.2 Any bidder in doubt as to the true meaning of any part of the specifications or other
documents may request an interpretation thereof from the Purchasing Department. At
the request of the bidder, or in the event the Purchasing Department deems the
interpretation to be substantive, the interpretation will be made by written addendum
issued by the Purchasing Department. Such addendum issued by the Purchasing
Department will be sent to all bidders. receiving the original Invitation to Bid (ITB) and will
become part of the bid package having the same binding effect as provisions of the
original bid. No verbal explanations or interpretations will be binding. In order to have a
request for interpretation considered, the request must be submitted in writing and must
be received by the City of Lubbock Purchasing Department no later than five (5) days
prior to the bid closing date.
4.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The
City of Lubbock shall not be legally bound by any amendment or interpretation that is not
in writing. Only information supplied by the City in writing or in this ITB should be used in
preparing bid responses. All contacts that a bidder may have had before or after receipt
of this ITB with any individuals, employees, or representatives of the City and any
information that may have been read in any news media or seen or heard in any
communication facility regarding this bid should be disregarded in preparing responses.
4.4 The City does not assume responsibility for the receipt of any addendum sent to bidders.
4.5 A copy of all addenda issued must be signed and returned with your bid.
5 EXAMINATION OF DOCUMENTS AND REQUIREMENTS
5.1 Each bidder shall carefully examine all ITB documents and thoroughly familiarize itself
with all requirements prior to submitting a bid to ensure that the goods and/or services
being bid meet the intent of these specifications.
0085-011RSITB.doc 4
ITB #085-01/11S, Summer Lunch Program
Summer Lunch Program
CITY OF LUBBOCK, TEXAS
ITB #085-01/RS
THE CITY OF LUBBOCK APPRECIATES YOUR TIME AND EFFORT IN PREPARING YOUR BID. ALL BIDDERS
SHOULD FAMILIARIZE THEMSELVES WITH THE FOLLOWING INSTRUCTIONS TO BIDDERS, GENERAL
CONDITIONS, AND ATTACHED SPECIFICATIONS.
I. INSTRUCTIONS TO BIDDERS
BID DELIVERY, TIME & DATE
1.1 The City of Lubbock is seeking written and sealed competitive bids to furnish Summer
Lunch Program per the attached specifications. Sealed bids will be received no later
than 2:00 p.m. CST, April 4, 2001, at the office listed below. Any bid received after the
date and hour specified will be rejected and returned unopened to the bidder. Each bid
and supporting documentation must be in a sealed envelope or container plainly labeled
in the lower left-hand corner: "ITB #085-011RS, Summer Lunch Program" and the bid
opening date and time. Bidders must also include their company name and address on
the outside of the envelope or container. Bids must be -addressed to:
Victor Kilman, Purchasing Manager
City of Lubbock
1625 13th Street, Room L-04
Lubbock, Texas 79401
1.2 Bidders are responsible for making certain bids are delivered to the Purchasing
Department. Mailing of a bid does not ensure that the bid will be delivered on time or
delivered at all. If bidder does not hand deliver bid, we suggest that he/she use some
sort of delivery service that provides a receipt.
1.3 Bids will be accepted in person, by United States Mail, by United Parcel Service, or by
private courier service. No bids will be accepted by oral communication, telephone,
electronic mail, telegraphic transmission, or telefacsimile transmission. THE CITY WILL
NOT ACCEPT FAX BIDS.
1.4 Bids may be withdrawn prior to the above scheduled time set for closing of the bids. Bids
CANNOT be withdrawn, altered or amended after bid closing. Alteration made before bid
closing must be initiated by bidder guaranteeing authenticity.
1.5 The City of Lubbock reserves the right to postpone the date and time for opening bids
through an addendum.
2 PRE-BID MEETING
2.1 For the purpose of familiarizing bidders with the requirements, answering questions, and
issuing addenda as needed for the clarification of the Invitation to Bid (ITB) documents, .a
pre-bid meeting will be held at 10.00 a.m., March 28 2001 in the Municipal Building,
1625 130' Street Purchasing Conference Room L04 Lubbock Texas. All persons
attending the conference will be asked to identify themselves and the prospective bidder
they represent.
2.2 It is the bidder's responsibility to attend the pre-bid meeting though the meeting is not
mandatory. The City will not be responsible for providing information discussed at the
pre-bid meeting to bidders who do not attend the pre-bid meeting.
2.3 The City of Lubbock does not discriminate against person with disabilities. City of
Lubbock pre-bid meetings are available to all persons regardless of disability. If you
would like information made available in a more accessible format or if you desire
0085-01 /RSITB.doc 3
ITB 0085-01/RS, Summer Lunch Program
5.2 Before submitting a bid, each bidder shall be responsible for making all investigations
and examinations that are necessary to ascertain conditions and requirements affecting
the requirements of this Invitation to Bid. Failure to make such investigations and
examinations shall not relieve the bidder from obligation to comply, in every detail, with
all provisions and requirements of the Invitation to Bid.
6 BID SUBMITTAL
6.1 Each bid is to be submitted in duplicate by the date and time indicated. Additional
copies may be requested by the City of Lubbock if deemed necessary.
6.2 All bids must include Page 1 of this ITB, the City of Lubbock Bid Form, and any
subsequent addenda. Bids must be submitted on the Bid Form and the Bidder must
sign and date their bid in the space provided. Identify the item bid, including brand name
and model number, if applicable. Enter unit price, extended cost, and delivery days in
the columns provided. In the event of discrepancies in extension, the unit price shall
govern.
6.3 The City is exempt from Federal Excise, State Sales and Transportation taxes. TAX
MUST NOT BE INCLUDED IN BID. Tax exemption certificates will be executed by the
Purchasing Manager upon request.
6.4 Any information regarding warranties and/or maintenance agreements pertaining to said
bid item(s) are to be included in the bid.
6.5 Bids will not be considered unless bid F.O.B. delivered and include all delivery and
packaging costs. The number of calendar days required to place the materials in the
City's receiving point under normal conditions must be shown on the Bid Form. DO NOT
quote shipping dates. Failure to indicate delivery days on the Bid Form will obligate
Bidder to complete delivery in two weeks. A minimum of five days better delivery will
automatically break a tie bid. Unrealistically short or undue long delivery promises may
cause bid to be disregarded. Consistent failure of a bidder to meet delivery promises
without a valid reason may cause removal from the bid list.
6.6 Bid prices must be firm for a minimum period of sixty (60) days. Bids subject to price
increases will not be considered.
6.7 Normal payment terms are approximately thirty (30) calendar days given that the goods
and/or services received are in satisfactory condition. Any discounts available to the City
or early payment should be noted on the Bid Form. Discounts may be considered in
determining low bid PROVIDED THAT AT LEAST TEN (10) DAYS ARE ALLOWED FOR
PAYMENT. The City interprets a percentage discount for payment "within 10 days" to
mean that a discount will be allowed if the material is accepted and paid for within 10
days after receipt of both the item purchased and the Seller's invoice.
6.8 All bids, responses, inquiries, or correspondence relating to or in reference to this ITB,
and all reports, charts, and other documentation submitted by bidders shall become the
property of the City of Lubbock when received.
7 BID PREPARATION COSTS
7.1 Issuance of this ITB does not commit the City of Lubbock, in any way, to pay any costs
incurred in the preparation and submission of a bid.
7.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for
any services or equipment.
7.3 All costs related to the preparation and submission of a bid shall be paid by the bidder.
0085-01/RSITB.doc 5
ITB #085-01/RS, Summer Lunch Program
8 TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC
INFORMATION ACT
8.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial
decision, including trade secrets and commercial or financial information, clearly identify
those portions.
8.2 The City of Lubbock will honor your notations of trade secrets and confidential
information and decline to release such information initially, but please note that the final
determination of whether a particular portion of your bid is in fact a trade secret or
commercial or financial information that may be withheld from public inspection will be
made by the Texas Attorney General or a court of competent jurisdiction. In the event a
public information request is received for a portion of your bid that you have marked as
being confidential information, you will be notified of such request and you will be
required to justify your legal position in writing to the Texas Attorney General pursuant to
Section 552.305 of the Government Code. In the event that it is determined by opinion or
order of the Texas Attorney General or a court of competent jurisdiction that such
information is in fact not privileged and confidential under Section 552.110 of the
Government Code and Section 252.049 of the Local Government Code, then such
information will be made available to the requester.
8.3 Marking your entire bid CONFIDENTIAUPROPRIETARY iLDpI in conformance with the
Texas Open Records Act.
9 LICENSES, PERMITS, TAXES
9.1 The price or prices for the work shall include full compensation for all taxes, permits, etc.
that the bidder is or may be required to pay.
10 DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS
10.1 The City of Lubbock hereby notifies all bidders that in regard to any contract entered into
pursuant to this ITB, Disadvantaged Business Enterprises (DBE's) will be afforded equal
opportunities to submit bids and will not be discriminated against on the grounds of race,
color, sex, disability, or national origin in consideration of an award.
10.2 A DBE is defined as a small business concern which is at least 51% owned and
controlled by one or more socially and economically disadvantaged individuals, or in the
case of any publicly owned business, at least 51% of the stock of which is owned by one
ore more socially and economically disadvantaged individuals. Socially and
economically disadvantaged include Women, Black Americans, Hispanic Americans,
Native Americans, Asian -Pacific Americans, and Asian -Indian Americans.
11 CONFLICT OF INTEREST
11.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Lubbock.
11.2 By signing and executing this bid, the bidder certifies and represents to the City the
bidder has not offered, conferred or agreed to confer any pecuniary benefit or other thing
of value for the receipt of special treatment, advantage, information, recipient's decision,
opinion, recommendation, vote or any other exercise of discretion concerning this bid.
12 AUTHORIZATION TO BIND SUBMITTER OF BID
12.1 Bids must show vendor name and address of bidder. Bids must be manually signed by
an officer of the company authorized to bind the submitter to its provisions. Person
signing bid must show title or AUTHORITY TO BIND THEIR FIRM IN A CONTRACT.
Failure to manually sign bid will disqualify it.
0085-01/RSITB.doc 6
ITB #085-01 IRS, Summer Lunch Program
12.2 The bid submitted by the bidder shall become an integral part of the contract between the
City and the Bidder and the representations, covenants, and conditions therein contained
shall be binding upon the person, firm or corporation executing the same.
13 BID AWARD
13.1 The City of Lubbock reserves the right to reject any or all bids, reject any particular item
on a bid, and to waive immaterial formalities and to accept the offer most advantageous
to the City of Lubbock in its sole discretion. Unless otherwise specified herein, the City
may award the bid for any item or group of items shown on the Bid Form.
13.2 All bids are evaluated for compliance with specifications before the bid price is
considered. Response to specifications is primary in determining the best low bid.
Failure to comply with the listed General Conditions may result in disqualification of bid.
13.3 In case of tie bids, preference will be given to local bidders. Consistent and continued tie
bidding on any commodity could be cause for rejection of bids by the City of Lubbock
and/or investigation by the Attorney General to determine possible Anti -Trust violations.
13.4 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid
must be lower than lowest bid submitted by a responsible Texas bidder by the same
margin or amount that a Texas bidder would be required to underbid the nonresident
bidder in the nonresident bidders' home state.
13.5 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shall be
entered into the State of Texas and under the laws of the State of Texas. In connection
with the performance of work, the Bidder agrees to comply with the Fair Labor Standard
Act, Equal Opportunity Employment Act, and all other applicable Federal, State, and
Local laws, regulations, and executive orders to the extent that the same may be
applicable.
13.6 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY
AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR
PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY
SANCTIONED BY THE REQUIREMENTS OF THIS INVITATION TO BID.
14 EQUAL EMPLOYMENT OPPORTUNITY
14.1 Bidder agrees that it will not discriminate in hiring, promotion, treatment, or other terms
and conditions of employment based on race, sex, national origin, age, disability, or in
any way violative of Title VII of 1964 Civil Rights Act and amendments, except as
permitted by said laws.
15 SPECIFICATIONS
15.1 Any catalog, brand name or manufacturer's reference in the specifications is descriptive
and NOT restrictive, and are used to indicate type and quality level desired. Bids on
brands of like nature and quality may be considered unless specifically excluded.
15.2 If bidding on other than reference or specifications, bid must show manufacturer, brand,
trade name, catalog and/or lot number, etc., on article offered and certify article offered is
equivalent to specifications. If other than specified brand of items are offered,
specifications, catalog sheets, illustrations and complete descriptive literature must be
submitted with bid.
15.3 Minor deviations from written specifications shall not necessarily disqualify a vendor's
bid. The City of Lubbock specification committee will be the sole determiner of what
constitutes a minor deviation.
15.4 The City may deem it necessary to specify Approved Brands after conclusive testing,
prior usage or standardization. The City may test any sample(s), supplied free of charge,
to qualify for the Approved Brand list. Each sample must be marked with bidder's name
0085-01/RS1TB.doc 7
ITB #085-01/RS. Summer Lunch Program
and address. At bidder's_ request and expense, the sample(s) not destroyed or used in
examinations and testing will be returned.
15.5 When specifications call for samples to be submitted, samples shall be delivered by the
bidder, at bidder's expense, five days prior to the opening of bids. Each sample shall be
clearly tagged to show bidder's name and address and item number.
16 CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this contract until he has obtained all insurance
as required in the General Conditions of the contract documents, from an underwriter authorized
to do business in the State of Texas and'satisfactory to the City. Proof of coverage shall be
furnished to the City and written notice of cancellation or any material change will be provided ten
(10) days in advance of cancellation or change. All policies shall contain an agreement on the
part of the insurer waiving the right to subrogation.
The Contractor shall procure and carry at his sole cost and expense through the life of this
contract, insurance protection as hereinafter specified. Coverage in excess of that specified
herein also shall be acceptable. Such insurance shall be carried with an insurance company
authorized to transact business in the State of Texas and shall cover all operations in connection
with this contract, whether performed by the Contractor or a subcontractor, or separate policies
shall be provided covering the operation of each subcontractor. A certificate of insurance
specifying each and all coverages shall be submitted prior to contract execution.
The insurance certificates furnished shall name the City as an additional insured, or in the
alternative, shall be accompanied by a statement from the Contractor to the effect that no
work on this particular project shall be subcontracted. It shall be the contractors
responsibility to provide to the owner all proof of coverage insurance documents
including workers compensation coverage for each subcontractor.
A. Comprehensive General Liability Insurance
The contractor shall have Comprehensive General Liability Insurance with limits of
$1,000,000.00 Combined Single Limit in the aggregate and per occurrence to include:
Premises and Operations
Explosion & Collapse Hazard
Underground Damage Hazard
Products & Completed Operations Hazard
Contractual Liability
Independent Contractors Coverage
Personal Injury
Advertising Injury
0085-01/RSITB.doc 8
ITB #085-01111S, Summer Lunch Program
B. Comprehensive Automobile Liability Insurance
The Contractor shall have Comprehensive Automobile Liability Insurance with limits of
not less than;
Bodily Injury/Property Damage, $300,000.00 Combined Single Limit,
to include all owned and nonowned cars including: Employers Nonownership Liability
Hired and Nonowned Vehicles. The.City is to be named as an additional insured on this
policy for this specific job and copy of the endorsement doing so is to be attached to the
Certificate of Insurance.
C. Umbrella Liability Insurance
The Contractor shall have Umbrella Liability Insurance in the amount of $0.00 on all
contracts with coverage to correspond with Comprehensive General Liability and
Comprehensive Automobile Liability coverages.
D. Worker's Compensation and Employers Liability Insurance
Worker's Compensation Insurance covering all employees whether employed by the
Contractor or any Subcontractor on the job with Employers Liability of at least
$500,000.00.
1. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a
certificate of authority to self -insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's
employees providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the contractor's/person's work on the project has been completed
and accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in 406.096) - includes
all persons or entities performing all or part of the services the contractor has
undertaken to perform on the project, regardless of whether that person
contracted directly with the contractor and regardless of whether that person has
employees. This includes, without limitation, independent contractors,
subcontractors, leasing companies, motor carriers, owner -operators, employees
of any such entity, or employees of any entity which furnishes persons to provide
services on the project. "Services" include, without limitation, providing, hauling,
or delivering equipment or materials, or providing labor, transportation, or other
service related to a project. "Services" does not include activities unrelated to
the project, such as food/beverage vendors, office supply deliveries, and delivery
of portable toilets.
2. The contractor shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, which meets
the statutory requirements of Texas Labor Code, Section 401.011(44) for all
employees of the contractor providing services on the project, for the duration of
the project.
0085 OVRSITB.doc
ITB #085-01/RS, Summer Lunch Program
3. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
4. If the coverage period shown on the contractor's current certificate of coverage
ends during the duration of the project, the contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
5. The contractor shall obtain from each person providing services on the project,
and provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the
project, so the governmental entity will have on file certificates of
coverage showing coverage for all persons providing services on the
project; and
(b) no later than seven days after receipt by the contractor, a new certificate
of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of
the project.
6 The contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
7. The contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the contractor knew or should have
known, of any change that materially affects the provision of coverage of any
person providing services on the project.
8. The contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers' Compensation Commission, informing
all persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.
9. The contractor shall contractually require each person with whom it contracts to
provide services on the project, to:
(a) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all
of its employees providing services on the project, for the duration of the
project;
(b) provide to the contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided
for all employees of the person providing services on the project, for the
duration of the project;
(c) provide the contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project;
0085-01/RSITB.doc 10
IT8 #085-01/RS, Summer Lunch Program
(d) obtain from each other person with whom it contracts, and provide to the
. contractor:
(1) a certificate of coverage, prior to the other person beginning
work on the project; and
(2) a new certificate of coverage showing extension of coverage,
prior to the end of the coverage period, if the coverage period
shown on the current certificate of coverage ends during the
duration of the project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known, of
any change that materially affects the provision of coverage of any
person providing services on the project; and
(g) contractually require each person with whom it contracts to perform as
required by paragraphs (1) - (7), with the certificates of coverage to be
provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the contractor is representing to the governmental entity that all
employees of the contractor who will provide services on the project will be
covered by worker's compensation coverage for the duration of the project, that
the coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self-insured, with the commission's Division
of Self -Insurance Regulation. Providing false or misleading information may
subject the contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
11. The contractor's failure to comply with any of these provisions is a breach of
contract by the contractor which entitles the governmental entity to declare the
contract void if the contractor does not remedy the breach within ten days after
receipt of notice of breach from the governmental entity.
E. Proof of Coverage
Before work on this contract is commenced, each Contractor and subcontractor shall
submit to the Owner for approval five Certificates of Insurance covering each insurance
policy carried and offered as evidence of compliance with the above insurance
requirements, signed by an authorized representative of the insurance company setting
forth:
(1) The name and address of the insured.
(2) The location of the operations to which the insurance applies.
(3) The name of the policy and type or types of insurance in force thereunder on the
date borne by such certificate.
0085-01/RSITB.doc 11
ITB #085-01/RS, Summer Lunch Program
(4) The expiration date of the policy and the limit or limits of liability thereunder on
the date bome by such certificate.
(5) A provision that the policy may be canceled only by mailing written notice to the
named insured at the address shown in the bid specifications.
(6) A provision that written notice shall be given to the City ten days prior to any
change in or cancellation of the policies shown on the certificate.
(7) The certificate or certificates shall be on the form (or identical copies thereof)
contained in the job specifications. No substitute of nor amendment thereto will
be acceptable.
(8) If policy limits are paid, new policy must be secured for new coverage to
complete project.
(9) A Contractor shall:
(a) provide coverage for its employees providing services, on a project, for
the duration of the project based on proper reporting of classification
codes and payroll amounts and filling of any coverage agreements;
(b) provide a certificate of coverage showing workers' compensation
coverage to the governmental entity prior to beginning work on the
project;
(c) provide the governmental entity, prior to the end of the coverage period,
a new certificate of coverage showing extension of coverage, if the
coverage period shown on the contractor's current certificate of coverage
ends during the duration of the project;*
(d) obtain from each person providing services on a project, and provide to
the governmental entity:
(i) a certificate of coverage, prior to that person beginning work on
the project, so the governmental entity will have on file
certificates of coverage showing coverage for all persons
providing services on the project; and
(ii) no later than seven days after receipt by the contractor, a new
certificate of coverage showing extension of coverage, if the
coverage period shown on the current certificate of coverage
ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the contractor knew or should have known,
of any change that materially affects the provision of coverage of any
person providing services on the project;
0085-01/RSITB.doc 12
ITB #085-01/RS, Summer Lunch Program
(g) post a notice on each project site informing all persons providing
services on the project that they are required to be covered, and stating
how a person may verify current coverage and report failure to provide
coverage. This notice does not satisfy other posting requirements
imposed by the Act or other commission rules. This notice must be
printed in at least 19 point normal type, and shall be in both English and
Spanish and any other language common to the worker population. The
text for the notices shall be the following text provided by the commission
on the sample notice, without any additional words or changes:
REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or
providing services related to this construction project must be
covered by workers' compensation insurance. This includes
persons providing, hauling, or delivering equipment and materials,
or providing labor or transportation or other service related to the
project, regardless of the identity of their employer or status as an
employee."
"Call the Texas Workers' Compensation Commission at 512(440-
3789 to receive information on the legal requirement for coverage,
to verify whether your employer has provided the required
coverage, or to report an employer's failure to provide coverage."
and
(h) contractually require each person with whom it contracts to provide
services on a project, to:
(i) provide coverage based on proper reporting of classification
codes and payroll amounts and filing of any coverage
agreements for all of its employees providing services on the
project, for the duration of the project;
(ii) provide a certificate of coverage to the contractor prior to that
person beginning work on the project;
include in all contracts to provide services on the project the
language in subsection (e) (3) of this rule;
(iv) provide the contractor, prior to the end of the coverage period, a
new certificate of coverage showing extension of coverage, if the
coverage period shown on the current certificate of coverage
ends during the duration of the project;
(v) obtain from each other person with whom it contracts, and
provide to the contractor:
(1) a certificate of coverage, prior to the other person
beginning work on the project; and
(2) prior to the end of the coverage period, a new certificate
of coverage showing extension of the coverage period, if
0085-01/RSITB.doc 13
ITB #085-01 IRS. Summer Lunch Program
the coverage period shown on the current certificate of
coverage ends during the duration of the project;
(vi) retain all required certificates of coverage on file for the duration
of the project and for one year thereafter;
(vii) notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the person knew or
should have known, of any change that materially affects the
provision of coverage of any person providing services on the
project; and
(viii) contractually require each other person with whom it contracts,
to perform as required by paragraphs (A) - (H), with the
certificate of coverage to be provided to the person for whom
they are providing services.
17 BIDDING
17.1 Form 1628, Instructions to Bidders, Section C.2.c: Bids over $100,000 shall include a bid
bond in the amount of 5% of bid price.
17.2 Form 1628, Instructions to Bidders, Section F.6: The successful Bidder shall provide the
Sponsor with a Performance Bond in the amount 25% of the contract price if the total
contract amount exceeds $100,000.
0085-01 [RSITB.doc 14
ITB #085-01/RS, Summer Lunch Program
II. GENERAL CONDITIONS
These General Conditions apply to all bids and become a part of the terms and conditions of any bid
submitted. The City shall mean the City of Lubbock.
Quantities: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right
to increase, decrease or delete any or all items. If the quantities of materials to be furnished are increased, such
increase shall be paid for according to the unit prices established for the item. In making its bid hereunder, the
Seller expressly recognizes the rights of the City provided herein, and further recognizes that the Seller shall
have no claims against the City for anticipated profits for the quantities called for, diminished or deleted.
Product Guarariteg: Seller guarantees equipment or product offered will meet or exceed specifications identified
in this bid invitation. The Seller shall, upon request, replace any equipment or product proved to be defective and
make any and all adjustments necessary without any expense to the City. If at any time, the equipment or
product cannot satisfactorily meet the requirements of the specifications, the Seller shall upon written request
from the City, promptly remove such equipment or product without any further expense to the City. SELLER
FURTHER REPRESENTS AND WARRANTS TO THE CITY THAT THE OCCURRENCE IN OR USE BY THE
EQUIPMENT OR PRODUCT CONTAINING COMPUTER CODE OF DATES ON OR AFTER JANUARY 1, 2000
("MILLENNIAL DATES"), WILL NOT ADVERSELY AFFECT THE PERFORMANCE OF SUCH EQUIPMENT
OR PRODUCT WITH RESPECT TO DATE -DEPENDENT DATA, COMPUTATIONS, OUTPUT, OR OTHER
FUNCTIONS (INCLUDING, WITHOUT LIMITATION, CALCULATING, COMPARING, AND SEQUENCING)
AND THAT SUCH EQUIPMENT OR PRODUCT WILL CREATE, STORE, PROCESS, AND OUTPUT
INFORMATION RELATED TO OR INCLUDING MILLENNIAL DATES WITHOUT ERROR OR OMISSIONS
AND AT NO ADDITIONAL COST TO THE CITY. At the City's request, Seller will provide evidence sufficient to
demonstrate such equipment or product meets the foregoing.
Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after
each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement
number if applicable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A
copy of the bill of lading, and the freight waybill when applicable, shall be attached to the invoice. Mail to
Accounts Payable, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. Payment shall not be due unless
and until the Seller shall not be in default under the terms of the contract, and until the above instruments are
submitted after delivery.
Delivery Delay: When delivery delay can be foreseen, the Seller shall give prior notice to the Purchasing
Manager, who shall have the right to extend the delivery date if reasons for delay appear acceptable. The Seller
must keep the Purchasing Manager informed at all times of the status of the order. Default in any manner under
the contract, including, but not limited to default on promised delivery, without acceptable reasons, or failure to
meet specifications hereunder authorizes the Purchasing Manager to purchase goods elsewhere and charge any
increase in cost and handling to the defaulting Seller, and/or exercise any and all rights available to it by law,
equity and/or under the terms of the contract. Every effort will be made by the Purchasing Office to locate the
goods at the same or better price as than originally contracted.
Packaging: Seller will package goods in accordance with good commercial practice. Each shipping container
shall be clearly and permanently marked as follows: (a) Seller's name and address. (b) Consignee's name,
address and purchase order or purchase release number and the supply agreement number if applicable, (c)
Container number and total number of containers, e.g., box 1 of 4 boxes, and (d) the number of the container
bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably
packed to secure lowest transportation costs and to conform with requirements of common carriers and any
applicable specifications. The City's count or weight shall be final and conclusive on shipments not accompanied
by packing lists.
Delivery Time: Deliveries will be accepted only during receiving hours: 9:00 A.M. - 3:30 P.M., Monday through
Friday, except on City holidays, at the designated location.
Damage: The City assumes. no liability for goods delivered in damaged or unacceptable condition. The Seller
must handle all claims with carriers, and in case of damaged goods, shall ship replacement goods immediately
upon notification by the City.
No Warranty By The City Against Infringements: As part of the contract for sale, Seller agrees to ascertain
whether goods manufactured in accordance with the specifications attached to the contract will give rise to the
rightful claim of any third person by way of infringement of the like. The City makes no warranty that the
production of goods according to the specification will not give rise to such a claim, and in no event shall The City
be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement or the like. If
0085 V /RSITB.doc 15
ITB #085-01/RS, Summer Lunch Program
Seller is of the opinion that an infringement or the like will result, he will notify the City to this effect in writing
within two weeks after the signing of the contract. If the City does not receive notice and is subsequently held
liable for the infringement or the like, Seller will save The City harmless. If Seller in good faith ascertains the
production of the goods in accordance with the specifications will result in infringement or the like, the contract
shall be null and void.
9 Material Safety Data Sheets: Seller shall provide Material Safety Data Sheets (MSDS) for all chemicals to comply
with provisions of the Texas Hazard Communication Act, Title 6, Subchapter D, Chapter 502, Texas Health and
Safety Code Ann. (This Act is corollary to OSHA Standard 29 CRF 1910.1200, which is generally known as the
Right to Know Law.)
10 Shipment Under Reservation Prohibited: Seller is not authorized to ship the goods under reservation and no
tender of a bill of lading will operate as a tender of goods.
11 Title & Risk Of Loss: The title and risk of loss of the goods shall not pass to the City until the City actually
receives and takes possession of the goods at the point or points of delivery as provided herein.
12 No Replacement of Defective Tender: Every tender of delivery of goods must fully comply with all provisions of
the contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall
constitute a breach of the contract and Seller shall not have the right to substitute a conforming tender, provided,
where the time for performance has not yet expired, the Seller may reasonably notify the City of his intention to
cure and may then make a conforming tender within the Contract time but not afterward.
13 Gratuities: The City may, by written notice to the Seller, cancel the contract or purchase order without liability to
Seller if it is determined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or
given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock
with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending,
or the making of any determinations with respect to the performing of such a contract. In the event the Contract
is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and
remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities.
14 Special Tools & Test Equipment: If the price stated on the face hereof includes the cost of any special tooling or
special test equipment fabricated or required by Seller for the purpose of filing this order, such special tooling or
equipment and any process sheets related thereto shall become the property of the City and to the extent
feasible shall be identified by the Seller as such.
15 Warranty --Price: a. The price to be paid by the City shall be that contained in Seller's bid which Seller warrants
to be no higher than Seller's current prices on orders by other parties for products of the kind and specification
covered by the contract for similar quantities under similar or like conditions and methods of purchase. In the
event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on
orders by other, or in the alternative. The City may cancel the contract without liability to Seller for breach or
Seller's actual expenses. b. The Seller warrants that no person or selling agency has been employed or
retained to solicit or secure the contract upon an agreement or understanding for commission, percentage
brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling
agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty
the City shall have the right in addition to any other right or rights to cancel the contract without liability and to
deduct from the Contract price, or otherwise recover the full amount of such claimed commission, percentage,
brokerage, or contingent fee.
16 Safety Warranty; Seller warrants that the product sold to the City shall conform to the standards promulgated by
the U. S. Department of Labor under the Occupational Safety and Health Act of 1970 and/or any other
governmental agency standards or regulations. In the event the product does not conform to each OSHA or
other standards, Seller shall be in default hereunder, and the City may exercise and of the remedy provided for
herein, including but not limited to return of the product for correction or replacement at the Seller's expense. In
the event Seller fails to make the appropriate correction within a reasonable time, correction made by the City will
be at the Seller's expense
17 Right of Inspection: The City shall have the right to inspect the goods at delivery before accepting them.
18 Cancellation: The City shall have the right to cancel for default all or any part of the undelivered portion of this
order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent
and/or files bankruptcy or has bankruptcy filed against it. Such right to cancellation is in addition to and not in
lieu of any other remedies which the City may have in law, equity or hereunder.
19 Termination: The contract or purchase order may be terminated in whole, or in part by the City. Termination
hereunder shall be effected by the delivery to the Seller of a "Notice of Termination" specifying the extent to
which the contract or purchase order is terminated and the date upon which such termination becomes effective.
0085-01/RSIT13.doc 16
ITB #085-01/RS, Summer Lunch Program
In the event of said termination, in whole or in part, provided that Seller shall not be in default under the Contract,
the Seller shall be entitled to payment only for goods actually delivered, and/or services actually performed under
and in compliance with the terms of the contract or purchase order.
20 Force Majeure: Neither party shall be held responsible for losses or damages hereunder, if the fulfillment of any
terms of provisions of the contract is delayed or prevented by strike, walkouts, acts of God, or public enemy, fire,
or flood.
21 Assignment -Delegation: No right or interest in the contract shall be assigned or delegation of any obligation
made by Seller without the written permission of the City. Any attempted assignment or delegation by Seller
shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.
22 Waiver: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver
or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in
writing signed by the aggrieved party.
23 Interpretation -Parole Evidence: This writing, plus any specifications for bids and performance provided by the
City in its advertisement for bids and any other document provided by Seller as part of his bid, is intended by the
parties as a final expression of their agreement and is intended also as a complete and exclusive statement of
the terms of their agreement. Whenever a term defined by the Uniform Commercial Code is used in the contract,
the definition contained in the Code is to control.
24 Applicable Law: The Contract shall be governed by the Uniform Commercial Code. Wherever the term "Uniform
Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the
State of Texas as effective and in force on the date of the contract.
25 Right To Assurance: Whenever one party to the contract in good faith has reason to question the other party's
intent to perform he may demand that the other party give written assurance of this intent to perform. In the
event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this
failure as an anticipatory repudiation of the Contract.
26 Indemnification: Seller shall indemnify, defend, keep and save harmless the City, its agents, officials and
employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs
and expenses, which may in anywise arise or accrue against the City in consequence of the granting of the
contract or which may anywise result therefrom, whether or not it shall be alleged or determined that the act was
caused through negligence or omission of the Seller or its employees, or of the subcontractor or assignee or its
employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys and
all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be
rendered against the City in any such action, the Seller shall, at its own expenses, satisfy discharge the same.
Seller expressly understands and agrees that any bond required by the contract, or otherwise provided by Seller,
shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein
provided.
27 Time: It is hereby expressly agreed and understood that time is of the essence for the performance of the
contract, and failure by Seller to meet the time specifications of the contract will cause Seller to be in default of
the contract.
0085-01 /RSITB.doc 17
ITB #085-01/RS, Summer Lunch Program
If unable to respond to this Invitation to Bid and you wish to continue to receive
invitations to bid, please complete and return this page.
The City of Lubbock is very conscious and extremely appreciative of the time and effort
you expend in preparing and submitting bids to the city. We would appreciate it if you
would indicate on any NO BID response any requirement of this Invitation to Bid which
may have influenced your decision to NO BID:
Do not sell this commodity.
Bid directs by Manufacturer.
Cannot meet specifications.
Job too large.
Job too small.
Cannot provide required bonding.
Cannot provide required insurance.
Bidding through dealer.
Do not wish to do business with the City of Lubbock.
(Letterhead attached with explanation.)
Specifications are proprietary to
(Brand Name)
Company Name:
Address:
City: State: Zip
Contact Name: Title:
Business Telephone Number
Internet Address:
Company's Internet Web Page URL:
0085-01/RS1TB.doc 18
FAX:
QXdS uepa r Liu , v . _ _ . . . _ , _
SUMER FOOD SERVICE PROGRAM INVITATION FOR BID AND CONTRACT
Tris dii rrwu an (rnirsfbn to fcW service
rrianagerrnt c*yc rtfas to aid for the ftx.wo ng of unittsd
Ptbf¢ raporte>q txrbsn for "usCOttactlOn of ttforttsatton a
a "Wed to average 39 ho= Der re=0rtsa- nCuding ttr tRr
tsps m be aarvad to efttetan paRiCipattflp h tar SLmr+er
food Ssrvin prowwn fSFSP) atvemcsd by in TAMrr of ttr
for revowty irsstr= om saratstq exwrjg data soursss.
gatho L k7 " ffU t"WV ttr data r - A and =7%"tstq SW
NKWW SChod Lowh ACs. arti aiwood under Pars "225 of ra
ttr CaiiactY7n of infa m agim Send CaTrra -% ragardaq
the bj~ astrnf or any curt ssact of this WWCOM o1
LL& osowvnwu of L1,) rs¢ia W,%L ThiS
dDetstAmt sits forth the twT"S and tm aw-c"t.a t0 tIr
infaemtion.:+dudi suggeniom for rsductng this btrdsM to
Ovoww ant of Agrcutturc CAwwcs Officer. O:IM. Room
0 =.I - - practruvwt. flow aerapsuve It SW eonststtua tir
COrRl7C2 Defwaan ttfa DiOtlst and no Sportsor flflled Oelow.
04-W. WUPWVCM OZ SW TO tW Offi0l Of
fog.go ion R/gt�atmy Affi�r'S.• O i= of Maragw rrtt Ind
guoget. Washington. = 20503.
SPONSOR
BID OPENING
S CNS R AWEDANT NUMBER
BD SSE DATE BO NLIMBER
NAME1
C,.
Dar
ss 141.
ADDRESS tttCudi'r Siats. ZjP Caoe1
TME
AC=V.
7
LOCATION
nn
NUMBER
03WACT PERSON
SPONSOR TO ENTER ESTIMATED NUMBER OF MEALS. FMM LNTT
TELEPHONE
6-7
�t
PRICE SDS TO BE MSERTM BY 11f SCOER
c�:�a unit svassars
pica a.a Ezt�n+atw TOTALS
hr M"I • of m"s
CONTRACT DATES
CO AMENCEMENT
Ma�A aq , r�'Cfl\
BREAKFAST s X s
SNACK
LLNCi,Sti s a. ; X r.z o s
TOTAL s `off
EXPIRATION
P�u4� 10 ocl
BC BOND OERMNTAGE RECUiRED (Spauar thea MOMESTIMATED
rapriata pcentage frcn 5% to 10%)
apper
PROMPT PAYMENT OttSSfCOLINT (7o be inserted by the WCW)
—_ 7.1 for owmwnt with" I —d=mvs
PERFORMANCE BOND PERCENTAGE REQUIRED (State agency snag
cart mWoorats percentage from 10% to 25%)
NAM S TLRE (in
STREET ADDRESS (tU:Iuoa Cay'. Seta. Zip Cow) NAM or MT)
T
U-N\u)a<, cl 3 c
TELEPHONE NUMBER DATE /
ACCEPTANCE
CONTRACT NUMBER � ) SPONSOR NAME
SPONSOR SIGNATURE DATE
TITLEALEX "TY" COOKE, MAYOR PRO TEM April 26, 20
FORM FNS -M t2 -44I � atsars sna sisaieea. Paste 1
ATTEST:
Rebecca Garza
City Secretary
Form 1528
CERMCATE Of MIDEP8RIDENf
Pfi(CE D
TIO N
y3 •
W By awn -of tit attar, the offeror `
ow!!flm and in taw case of a Joint offer,
sedgy Wty thereto oarltnfla as to its own
pre, that in connection with this
prp�ts�t
( 1) T" prices In tuts offer hew been arrived
at independently. wftcut eansutblicn,
communiption or sgrsomsnt. for the
purpose of restricting comPatition.
as to any nUMW nislM9 to such prices
Wath any other offeror or
with any competitor.
(23 Unless athtrw{ss required by law, the
prices which have been quoted in this
offer have not ban knowingly disclosed
by the offeror and will not knowingly bs
disclosed by the offerar prior to
opening in the case of an advertised
procuramant or prior to award in the
case of *negotiated procurement,
directly or Indirectly to any other offeror
or to any campetitar;
t3? No attempt has been made or will be made
by the offeror to Induce any person or
firm to submit or not to submit an offer
for the purpose of restricting
competition.
AUTHOR=
SENTATNE tT _ 71
in accep ng this offer, the sponsor cotfles that the
taken any action which may have Jeopardized the Ind
Sj;M4TUW OF AUTHOR® S?OMSOR REPRESENTATIVE
0) Each person signing this offer certifies that
(U He or she Is the parson in the cff@mes
organization. rssponsibis within that
organization for the decision as to the
prices being offered herein and
that he or she has not
participated, and will not participate, in
any action contrary to W { 1)
through (A) (3) above; or
He or she is not the person in the
offerar's organization responsible
within that organization for the decision as
to the prizes being offered herein, but that
he or she has been authorized in writing to
act as agent for the parsons responsible
for such derision In certifying that such
persons have not participated and will
not participate, in any action contrary
to W (1) through (A) CM above. and ss
their agent does hereby so certify;
and he or she has not participated.
and will not participate. In any action
contrary to (a) (1) through (a) (3) above.
lq4f -. I 7ITlyl—e
V
officers employees or agents have not
//
ofkhe �fer referred to above.
MAYOR PRO TEM
(Accepting a bidder's offer does not constitute acceptance
of the catwsci)
1NOTE: Sponsor azul Bidder stjaEl execute this Certificate of Independent Price Determination.
Attest:
Py
Rebecca Garza--�
City Secreatary
U.S. DEPART OF AGRICULTURE
mL, SOspe=on. I�iVi
Lir T%r Covered 'I�`a=ctions
=i:==.-
This oe iiastim is m;uu,ed by the repiatioas impiesaentfag E==ti" Order 1=3:9. Debarment and
Sa Mensiou. 7 C'f'R Part 3017. Secsim 301731fl. Parsidpaats' mponsibilities. The re6miations were pabiished
as Piss N Of the Jmn 1 (Pages 37=733
-4). Copies of the rrtuiations m:y, be
obtained by can—cd the Deparsment of AV hart agcy with Which this tnasacicn originated.
(BEFORE cOMPLEnNG CERTIFICATION, READ INSrRUCEIONS ON REVERSE)
( 1) .w per. iil
lower tier parddpant esrses. by subasission of this proposal. that neither it nor
its principals is preseatty debarred. snapeaded. proposed for debarment. dettared ineligible. or
Voluntarily esduded from participation in this transaction by any Federsi department or 24Sary.
12) Where the prospective lower tier participant is unabie to certify to any of the statements In this
tsrsfi muoa. such prospective participant shall sttach as espianation to this proposal.
M/Award smambar or P-1-1 `tar
XSaw
7 of Augaer'Ql11
!,
Doi*
Form AD -10.48 (1/92)
Pips 12
FOM 2628
g r8 wN be furNiahed to cap
prospeeint tied*n 88 0, W.WWMmt of ow
gulchIsIs eeoessalrY ID bidders lid►
gdwdw4 bids on M or K m i�fof sudi
orrnad
inforna� would Pr's
MOM ..
AaknowMd rt of Amsndr wft to4. tl
TM sponcar �t eaknowNdge raPd of an
m M we by a bidder by e�nt
a the boor and dobe
specified for bid opWAW
b. skid -We "WinWWWin More Thin tura Bid
K *sore tlnn ono bid is submitted by any one
opo nn, as such bids doll bor
e Mjected.t' WOW'
IL Tune for Aeceivhm Bids
Sealed bids shell be deposited at tis Sponsors
address no hoer than the and flea and data
wed an the fees of tib IFL b ddie�ved �.
prior to the tine of opening
Unopened.
7. Errors in Bids
Bidders or their authorized rsPwwtadvas are
expected to &MY inform thgmsas to the
before
Conditions., requirements and specifications
submitting bids, failure to do so will on
bidders own risk and relief cannotsecured
the pia* of error
& Award of Contract
MW contract will be awarded to gig
responsible bidder whose bid is lowest and
Conforms to the specifications of the iM
ib) The Sponsor reserves the right to roject
any or sti bids and to waive informanttes and
minor irregularities in bids recelvad.
lei The Sponsor ressrvss the right to reject
the bid of a bidder who previously failed to
perform properly, or complete on time, contracts
of a similar ngW% or the bid of a bidder who
investlgatbon shows Is not In a position to
pwonn the contract.
0 Sponsor rsservas the right to *coapt any
bid within So days from the date of bid cpsnMg-
O. Bidder Aeolstratlan
81ddws must be registered by the State in which
Ute sarvios Is to be performed. Bids from bidders
who are not ngislersd as provided for In Section
225. 10) of the reguistions governing the SFSP
WM not be conddared for sward The vendor shall
snub a 0, opy of the state's registration
determination-
Ia. Late f1dMaL Modification of Bids or Withdrawal
of IRS
bid received after the exact time
specified for racNpt of bids wM not be
considered unless K 1s received before award Is
made, and it was sent by registered or certified
meq not later than the fifth calendar day prior to
the specified data %a. a bid submitted In
"pow m an We requiring receipt of bids by
the 20th of the month must have. been mailed by
the 15th or s ilarL
Cb) Any modification or withdrawal of bid is
subject to the same conditions as in W above,
except that withdrawal of bids by telegram is
authorized. A bid may also be withdrawn s parson
by a bidder or an authorized rapre
provided Identity is made known and he or she
signs a receipt for the bid, but only if the
withdrawal is made prior to the exact time set
for receipt of bids.
(C) The only acceptable evidence to establish
the data of moiling of a late bidmofi�fled r
ht
withdrawal sant either by registered
or
mall Is the US. Postai Service Po o orr the
wrapper or on the original receipt from the U.S.
Postal Service. if neither podmsrk shows a legible
dote, the bid, modification or withdrawal shalt be
downed to have been mailed late. setThet otherwise
VostmsW moms a printed, stwnPed, o
pieced impression that is readily identifiable
without further action as having been supplied and
affixed on the data of mailing by employees of
the US. Poste Sereky.
lel Notwithstanding the sbove, s late
modification of an otherwise successful bid which
makss its terms more favorable to the Sponsor
will be considered . d any time it is received and
may be accepted.
P"
Fora 1628
SCOPE OF SEiltYIM
SECTION O
A. USDA regulations 7 CFA Part 225, snood Summer Food Service Program Is hereby Incorporated by
Mwronoe.
• of milk or ince to locations set out In
B. Conlnctor wgnes to deliver unitized tReals subject to the terms and conditions of this
Schedule A, attached hereto and made a par hereof,
C. AD meds furnished must most. or weaved USDA roWirements sat out M Schedule C, attached he, ato
and made a part bsreaf.
food Service Management_ Companies may Propane unitized meals, with or without milk, for use in
Summer Food Service Program. �I
D.r shall furnish mods as ordered by the Sponsor during the period of
to 5 d Moms are to be served "" ✓` days a week, as spe fld ed In
SchsdWW A.
0
Insert " inclusive" or "exclusive" as applicable.
N Sponsor shall Insert contract commencement date and expiration date.
Sponsor shall Insert appropriate rxtmber of serving days.
Pape 5
1�lii .rMa SCHEDULE AND V&-TWJ.=ONS
egNdda- We
o " woh 5" 0 forcmsa
t w m I'm ow contract so f®rlh In Schedule C and A.
daMvered 0 all of the suss strbd In
plan aob-that bidders must complete a
9"h 0 h .mroakfest, lunch.
sappMmMdr
" should whether or not Ma
shouid be ku"ed In the enesis/supplsmN+�
2 EvalUatlon of bids wM be psrtormed _ as
follows:
0 - go I to grand total bid for each .bidder
by g the bids for each mal type from
SehsdubM O. Bidders calculations
will be chedcsd
prior to
,shall be on the menus described in
d�B. All bidders must submit bids on the
same menu cycle provided by the Sponsor.
•DsvNMM from this menu eyrie shall be permitted
only upon suthorb slion of the Sponsor. Bid price
must include the prim of food components
encluding milk UWor juin, if part of unitized
ma& padcs91n& us rtation and all other
related co,sts %Zgondiments, Utensils. eta?.
The unit tees of each meal type which the
bid ver agrees to furnish must Id e� � ink or
typed in the blank space provided
to the
ust
include proper packaging as required
speclflcodons and delivery Cost to the but designated
sites. Unit prices shill include taxa.
charges or taxes which we required to be paid
Under future laws must be paid by the bidder at
ego additional Charge to the Sponsor.
4. iweraoe Dally Number of Meets am estimated:
They ars the beat known emmsms �od The
for
regsdroments during the operating p
Sponsor reserves the right to order mora or less
mals than estimated at the beginning of the
�e
op�ng period Contractor will be pal a
100% Unit Cost rate
luring the payment period
specified Rhe Sponsor should Indicts in section
F. #4, 'Method of Payment: whether the payment
.. Inpn Mutually agreed day-
... sponsor shall insert appropriate number.
pfd is to be weekly, bl-weskty or mcntNYJ
Sponsor does not guarantee orders for quantities
shown. The
Clatorminw basad *9 f ie�sv woI
approved isirel of m tned
service deslgnsted. -bY the adminis @fig office for
each site wing meds provided by the
contractor. However, if average meals delivered
pw dry by type over the Contract period
below 90% of the appilabis average daily
estimate, adjustments willbe mads to the par unit
pries in rdance with schedule D.
5. Evsivatton of Bidders•. Each bidder will be
ev usts on the TONOwIng ftcWM
L Evidence that bidder is registered by
State where the service is to be performed and
Is registered to deliver at least the number of
meals estimated to be required under the eontMCL
b. Financial capability to perform a contract of
the scope required.
c. Adequancy of plant facilities for food
preparation, with approved license certification
that facilities most all applicable State and local
health, safety and sanitation standards.
d. Previous,experience of the bidder In
performing services similar in nature and scope.
it. Other factors such es transportation
capability, sanitation, and packaging.
Bidders that do not sstlsfactorily most the
above criteria may be rejected as nonresponsive
and not be considered for award
G. Meal Orders Sponsors will order meals an
ar AA I I of the week Preceding the
week of delivery; orders will be placed for the
total number of operating days In the succeeding
week, and will include breakdown totals for each
site and each type of meal.
The Sponsor reserves the right to increase or
decrease the number of meats ordered a"&
wm y hour notice, or less If
mutually agreed upon between the parties to this
?.-Cyge foe Procedure . Mesis will be
dairerrd on a dairy o rdence with the
menu cycle which appears in Schedule B. Maw
changes am be made only when agreed upon by
both parties. When .an emergency dtaation exists
which might prevent the ambector froth
delivering a specified meet eomponestL the
Sponsor shall • be notified Immediately so
subsIll 121Ans an be agreed upon. The Sponsor
reserves the right to suggest menu changes within
the wandoes suggested food cost periodically
throughout the on 4 in# period.
a Noncom Unna The Sponsor reserves The fight
m inspect WO Gmrnuno the quality of food
delivered and reject any meals which do not
comply with the requirements ad spedflatlons
of the contract, The contractor will not be paid
for unauthorized menu change:; incomplete meals,
meals not delivered within the specified delivery
time period, and mads rejected because they do
not comply with the spalfiations. I The Sponsor
reserves the right to obtain meds from other
sourom If mals are rejected due to any of the
:toted reasons. The contractor will be responsible
for any excess cost, but will receive no
adjustment In the want the meals we procured at
leper eosL The Sponsor or Mspeettng agency
shell notify the contractor In writing as to the
number of mads rejected and the rayons for
rejection.
The SFSP regulations provide that stslistial .
among methods may be used to disallow
payment for meds which ,ars_, not " served,
compliance with Program regulations. In thMe event
that disallowances are made on the basis of
statistical sampling, the Sponsor and the
contractor will be notified In writing by the
administering agency ss to the number of meals
disallowed, the reasons for disallowance, and the
methodology of the •statistical sampling procedures
employed.
0. Speci_fiatl�ons.,
A. Packaging:
1. Not Mai Unit — Package suitable for
maintaining meds In accordance with local health
standards. Container and overlay should have an
air -tight closure, be of non-Wxlc material, and be
capable of withstanding temperatures of 400
degrees (204 degrees C) or higher.
2 Cold Mal Unit for Unnecessary to that!
Container and overlay to be plastic or papof and
non-toxic.
& Cartons — Each carton to be labeled. Label
to Include
L Processor's name and address (plant).
b. item identity, mal type.
r. Data of production.
d. Quantity of Individual units per carton.
4. Mals "I be delivered with appropriate
nonfood items: condiments, straws for milk,
napkins, single service were, etc. Sponsor shall
insert the types of nonfood items that aro
necessary for the meals to be eaten:
54-0 a cftw
C o i ry��e r1�S
b . Food Preparation:
Meds shall be prepared in accordance with State
and loaf health standards.
c. Food Specifications:
Bids aro to be submitted on the menu Cycle
included In Schedule 8; and portions shall, as a
minimum, be the quantities speclfied by USDA for
each component of each meal, as included In
Schedule C of this contract. .
All meals in the menu Cycle must meet the food
specifications and quality standards. All most and
meat products, shall hove been slaughtered,
processed and manufactured In plants Inspected
under USDA approved inspection program and
bear the appropriate sed. All most and most
products must be sound, sanitary and free of
objectionable odors or signs of deterioration on
delivery.
Milk and milk products are defined as
a4ustsurized fluid types of flavored or unflavored
whole milk, low-fat milk, skim milk or Cultured
buttwmllk which most State and local standards
for such milk_ All milk should contain vitamins A
and D at the levels specified by the Food and
Drug Administration and Consistent with State and
local standards for such milk.' Milk delivered
hereunder shall conform to these specifications.
Paps
Font 1628
$ .Insoacdon of FsdMV
A. Tra Sponsor, the Stab agency and USDA
reserve the right to inspect thi contractoes
facilitla without notla at anytime during the
contract period, including the right to be present
during prWW n and delivery of meals.
M The contractor's facilities shell be subject to
periodic inspections by Stab and local health
dspelmenls or any other, agency designated to
inspect `meal quality for the Stab. This will be
accomplished in accordance with USDA
regulations.
& The contractor shall provide for meals
which It prepo to be periodically Inspected by
the local health depe ifrnent or an Independent
agency to determine bacteriallevels In the meals
being served. Such levels shall conform to the.
standards which an applied by the foal health
authority with respect to the level of bacteria
which may be present in meals served by other
establishments in the locality.
Q Performance bond Requirement
The successful bidder shall provide the Sponsor
with a pert rmancs bond In the amount of
+� % of the -contract price. The bond
shall be executed by the contractor and a licensed
surety company listed In the current Department
of Tressrtry Circular 570. Only those bonding end
surety companies contained in the current
Treasury Circular 570 may be used to obtain the
nqutred bonding. The Treasury Circular is
pttbilehsd annually, for the information of Federal
bond—approving officers and persons required to
give bonds to the United States. Ail certificates of
Authority expire June 30, and are renewable July
1, annually.
The bond shall be furnished not later than tan
days following award of the Contract.
7. ink_,
State agencies will furnish sponsors their state
insurance requirements to Insert herein.
8. Availability of Funds
The Sponsor reserves the right to cancel this
contract if the Federal funding to support the
SFSP Is withdraws. It Is further understood that in
the went of =mc@Mon _of the contract, the
Sponsor shall, be responsible for meals that have
already been assembled and delivered In
accordance with this contract
IL Number of Meals and Delivery Thnn
The contractor must provide exactly the number
of meals ordered. Counts of meals will be made
by the Sponsor at ail sibs before meals aro
accepted. Damaged or incomplete meals will not
be included when the number of delivered meals
is determined
10 Em_=
in the went of unforeseen emergency
circumstances, the contractor shall immediately
notify the Sponsor by telephone or telegraph of
the following: (1) the impossibility of on—time
delivery; 12) the circumstancesls) precluding
delivery, and Cif a statement of whether or not
succeeding deliveries will be affected. No
payments will be made for deliveries made later
than MM 1 hours after specified
meal trine.
Emergency circumstances at the site precluding
utilization of meals aro the concern of the
Sponsor. The Sponsor may cancel orders provided
it gives the contractor at least
*w� hours notice or less If
mutually agreed upon between the parties to this
contract
Adjustments for emergency situations affecting
the contractor's ability to deliver meals, or
Sponsor's ability to utilize meals, for periods
longer than 24 hours will be mutually worked out
between the contractor and Sponsor.
11. Termination
A. The Sponsor reserves the right to terminate
this contract if the Contractor falls to comply with
any of the requirements of this Contract The
Sponsor shall notify the contractor and surety
company, if applicable, of specific instances of
noncompliance In writing.
The Sponsor shall have the right upon such
written notice, to immediately terminate the
contract and the, contractor or surety company, if
oe' Insert percentage required by the State, but not less than WA of the Contract Price and not
more than 26X
oo" Sponsor shall set time in accordance with State agency instructions.
00oo• Insert sone number as In Section M.D. on page S. ftp
rurm avw
til
1, ettwnv ReQuir�e�
A. paiigery will be Made
with"y 1w CO10WWr to
o order from the
each stab .
IL MWe am
the designated Ioto be atlon by theded.
OW Owed
Pogo
at each of the etas and
tlnhes fisted in Sdwdde A.
C. The oontrecW alnaU -be responsibie for
delivery of ail mals and/or dairy sat *
ng
spadffed tensa. Adequate refrigeration Or
during delivery of aU food to
time be proww
to wh lssomeness of food at delivery In
accordance with State or 1001 health codes.
D, The Sponsor foam" the right to add or
dole" food service sibs by amendment of the
ltdlld list of approved si"s in Schedule A, and
make changes in the approved level for the
mndmum number of meds which may be served
under the Program at each site (establiso� nder
'The
Section � of to SPSP reg
Sponsor shall notify the contractor by providing
an amendment to Schedule A. of all sites which
am approved. =MaMed, or terminated subsequent
to acceptance of this contract, and of any
qumges In the approved level of meal s 11 e for
a sl". Such smendmo is shalt be provided
within
RH_,_ hours or las.
2. Supervision sad inspection
The contractor shall provide management
vision at aril tines and maintain constant
quality control inspections toCheck for p moths
sem, mice and packaging,
in quality of Products. ,
delvered to each aib. Designees of the Sponsor
at each site will d- P" adequacy of delivery and
meals before signing the delivery ticks. Invoices
shag be a by �o only if signed
by Sponsor's dodpo@ at the site.
8. Thecontractor shall maintain records
supported by delivery tlekets, invokes. receipts.
purchase orders, production records for this
contra or other evidence for Inspection and
'a ranee, to supPor't PaYmWU and dams:.
C. The books and records of the contractor
pertaining to ws contract aw be avallabis for a
period of three years from the data of
submission of the Sponsor's final dam for
mbursetnent, or until the final resolution of any
audits. for Inspection and audit by fel"sentstives
of the State agency, representative of the U.S.
Department of Agriculture, the Sponsor and the
US. General Accounting Office at any reasonable
time and pleas
Recordkesping
A. Delivery tickets must be prapgred by tfor he
contractor as a minimum in three Coplesnaehd one
'the Contractor, one for the spersonnel must be
for the Sponsor. Delivery
ftmlud
to show the number of meats of each type
4. Method of Payment
The eontreet )r shall submit lits itemized invoices to
the Sponsorhe SFS.
t
of
In
compliance with Section thea?Xiv)? oftdetailed
regulations. Each invoice shalt g
breakdown ' of the number of
e s delivered at
each sits during the precedingperiod. The
Sponsor shall calculate the r the g number of
e period.
meals delivered go* dayPrice shown for
payment Will be made � �� � be calculated
that range. Each paymentpe ods. ul
and petd for independent of other Peri
No
payment shall be made unless the required delivery
receipts have been signed by the sits
representative of the Sponsor.
The contractor shall be Paid by the Sponsor for
all meals delivered incco o ah a with
neither
eontrse.K erect 'F� �en assumes any
the Department nor the State agency
liability for payment of differences between the
number of mads delivered by the contractor and
the number of meals served by the Sponsor that
em eligible for reimbursement
. insert mutually agreed upon number. 'rrsonihfy". P1
« Sponsor shall insert "weekly"'. " bi-weekly" or
for my dWM9" Incurred
alas be
Pri� i the Sp
by tIM �°"10r'or �jionat office
p onsor
da inSift "r °�uciing s
teprowraM�ent action.
IL The Sponsor may, by written e'c"P m the
CONN BPI tennhatn the AW of the contractor
to prn� under this contract. If It Is found by
to Spm 0 the Eons of
on,trtei =W L Sifts or, ottarwia were offered or
given by the contractor to any offlac or
war iyvM of the Sponsor with a view toward
sorsa" a contract or secuft fevorabIs
meant with nspeet to the swardin0 or
ereandhng of the contract provided that the
eubbna of the facts upon which the �-nior
Makes such fbndinp shall be In .bM and may be
reviewed in any competent COUM
C. in the event I& contract b terminated as
provided in paragraph 0) hereof, the Sponsor snail
be ane" 0110 pursue the $acme remedies against
ew eontrKtor, as it could pursue In the event of
a brach of the contract by the contractor, and plf
as a penaity in addition to any other damages In
an amount which shall not be is= than three nor
imm then ton times the coalls incurred the
contracproviding any such ratus
tor itieto any
such otfloo of emmpioyee.
0. The rights and remedies of the Sponsor -
provided In 16 clause shall not beexclusive
remedies
an In addition to any otter rights M
provided by low or under this contrsct.
12. Subcontractors and Assignments
The contractor shell not subeontnct for the total
meat, or for the assembly of the meal; and shall
FM assign, without the advance written consent of
the Sponsor, this contract or any interest tbareln.
in the event of any assignment. the on convector
" remain tiabie to the Spon
the performance of all obllgedons under this
contract
Pft
Toru ioc0
GENERAL PROVISIONS
XM I ON a
E� Opporl�ndty Clan. Air and Water
with 11" 1n of the Civl1 K this contract Is In excess of =100,000, the
Rlphb Act of 1944, as amended, USDA lghOnw chap oozy r and FSMC shall comply wlth all applicable
regubooct
ns bnpiSrnwd" Mft IX of the Educudon standards, orders, or regulations issued pursuant
Amendments, end Section 504 of the to the Cion Air Act of 1970 l42 USC 1857?, or
pahabBitrtion Act of 1973, and any add dons or the Federal water Pollution Control Aet t33 USC
�. 13195, as ==do&
Popp t1
_ res• s• •v.r.
p T10Nfi; FOR COMpUMON OF SoMML LE A
sfrE MFO.N"VON UST
t fear sponsor's n®m. in nPPef ist!-hand 4crner.
Z Un correct suint address for all altos fisbd.
S Check V K stb has adwPM rafrigemdon to
at" ,N- mink ordered and could raaiva early
dWverMs.
WA wAfto dew fw mad sancta 8t *Bob dtL
Under column CIL enter to total fwmbes of
days meats vM be served at aech site.
L (;maze in badde tla spprof mat
type;, the "nge numbs of each type of m�
that is gegmsW io be served oath day
11,000
o For example, if a site piansto
wnehea for 44 days during the Summa, then the
sr~ is 250 (11,000 : 4.4. Do not insert the
Mahn= number than wM be served on a
a
pwtwjkar dSy during the aummW
7. bKar in column (M the result of column lin
law column (5d.
a (enter in column (7f the delivery time for each
WAS! Iyps-
When sathnating the Average <t Ws Served Per
Dey (Column CK use the aysrsge from the prior
autnmar h the sib was in operation st that time.
Since Schedule A mW eted
In
advance of the applicsso� deadline. K wIs
recognized that dMq" w01 occur M the data by
the time the program begins. However, be as
secure" as posslble since the data is used by the
vendor to w"va st his bid prigs. The vendor
awarded the bid will accept charges after the bid
opening.
vsa
Tor= 10&0
-Y vL t
mount a0
3�0�
y
aq
LL:• W*jt"Wff OF A@r=LUM - iN� gni lid farvia
.
SITE INFORMATION
LIST
�,q PLO
INCH
S FOW SERVICE PROGRAM
14 00
D:
M SUPPLEMENT
CMTACT
MMOWP►'CW x
taw
C;����ok
AMR=
�p
REAKFAST
Ari 1"Q
'776-a678
4o665
SUPPLEMENT
bbock Tx 4 5
' _ALL irEALf
Dov
�pUA
OA7E DAYf
11�A
A ��1
T
D¢
rOR SCM �
Iia" TYPE
i.Efi110•
DAIF
lFAL TYPE
Co.m
'to
to
YES NO
t9
m � �
BREAKFAST
..-
1M SUPPLEMENT
"'
13
(qie
w
mA�
�U�'� AM SUPPLEMENT
5�
'—
t�.5
bfio0
: is
/V (� 3��
--
—'
LUNCH
1° PM SUPPLEMENTpokw
—
SUPPER
3REAKFAST
BREAKFAST
--'
%&rts
AM SUPPLEMENT190
--
PM SUPPLEMENT
R -
;13 -46KIaq
,0 5� wNCH
m
S, M�ohS moi It
A��� 5a
o�by OokC a
INCA 405 toOk
Ido
-Y vL t
mount a0
3�0�
y
aq
ZEAKFAST
xi
�,q PLO
INCH
o0
J �c5o�+ �ux►p J urti
ao
Vec�an
A SUPPLEN=NT
JPPER
--
ZEAKFAST
M SUPPLEMENT
INCH
o0
14 00
D:
M SUPPLEMENT
UPPER
—'
REAKFAST
SUPPLEMENT
,M
UNCH
Dov
M SUPPLEMENT
UPPER
IREAKFAST
—'
1M SUPPLEMENT
"'
13
7(70
: 30 &/'l
MNCH
SNI SUPPLEMENT
--
—'
SUPPER
3REAKFAST
AM SUPPLEMENT
LUNCH
PM SUPPLEMENT
SUPPER
BREAKFAST
-----
AM SUPPLEMENT
t357��..
�T_ 1GoR_1YI_
LUNCH
PM SUPPLEMENT
Papp t'
roan Lo&o
f HEDULF tai. DQART&vW OF AWI LWK FwW WW MfidtWn 80 v '
S " INFORMATION LIST
SL&S ER 1=000 SERvIcE PROGRAM
SPS HAW, Ate= CO�IfACI PERSON/PHONE :
C, LKWAK Po Bol moo (�n�;e i lbs
I
obo
MEAL TYPE
14)
BREAKFAST
7 .
AVERAGEM
pA
-7-75 8
TORREEACH
MEAL TYPE
lit M
AM SUPPLEMENT
ram ALL MEALS
"" •_
DA COP.
NO
t�
m
tx
SUPPER
BREAKFAST
AM SUPPLEMENT
--
LUNCH
5goo.'
Aft-Ta�
PM SUPPLEMENT
I
obo
MEAL TYPE
14)
BREAKFAST
7 .
AVERAGEM
pA
-7-75 8
TORREEACH
MEAL TYPE
lit M
AM SUPPLEMENT
c"C
i15
SfAfl
SUPPER
BREAKFAST
I
obo
MEAL TYPE
14)
BREAKFAST
7 .
AVERAGEM
pA
-7-75 8
TORREEACH
MEAL TYPE
lit M
AM SUPPLEMENT
WNW
i15
PM SUPPLEMENT
SUPPER
BREAKFAST
AM SUPPLEMENT
--
LUNCH
5goo.'
30
PM SUPPLEMENT
SUPPER
BREAKFAST
-•
AM SUPPLEMENT
—'
M ZurrLclv=r
SUPPER ""
BREAKFAST
AM SUPPLEMENT
LUNCH
PM SUPPLEMENT
SUPPER
BREAKFAST
AM SUPPLEMENT
LUNCH
PM SUPPLEMENT
SUPPER
BREAKFAST
AM SUPPLEMENT
LUNCH
PM SUPPLEMENT
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Summer Lunch Menu
City of Lubbock
Day 1 Poor Boy
loz - bologna
1 oz - cheese
1/2 oz.- Salami
1/4 cup -Lettuce/tomato
1 whole apples
1 cookie
1 cup - Milk
Day 2 Peanut Butter/Jelly Sandwich
1 oz - Peanut Butter / Jelly
2 slices - Bread
1 oz - American cheese
1/4 cup - Celery Sticks
1 whole apple
1 cup - Milk
Day 3 Turkey Ham & Cheese Sandwich
1 oz - Turkey Ham
1 oz - American Cheese
2 slices -Bread
4 oz - Orange Juice - 100%
3/8 cup - mixed fruit
2 cookies
1 cup - Milk
Day 4 Pastrami & Swiss Sandwich
1 oz - Turkey Pastrami
1 oz - Swiss Cheese
2 slices - Bread
1/4 cup - Potato salad
1 whole orange
1 cookie
1 cup - Milk
Day 5 Ham & Cheese Sandwich
1 oz -Ham
I oz - American Cheese
2 slices - Bread
1/4 cup - lettuce, tomato, pickle chips
1/2 cup - peaches
2 cookies
1 cup - Milk
Day 6 Bologna & Cheese Sandwich
1 o - Bologna
1 oz - Cheese
2 slices - Bread
4 oz Apples juice 100%
3/8 cup - Pineapple chunks
I brownie
1 cup - Milk
Day 7 Turkey & Swiss Sandwich
1 oz - Turkey
1 oz - Swiss cheese
2 slices bread
1/4 cup - Lettuce/tomato
1 whole - orange
1 cookie
1 cup - Milk
Forst 2628
LUNCH OR SUPPER .
• 1 cup
g�ilk (112 pint)
Fid Mak
Meat and Meat Alternates
rah or 2 ounces
Iona meat or poultry or ' (edible portion as served)
Meat Alternates:
cheese or
cor
ooked dry beans or Peas
peanut butter or other nut or
seed butters or
nuts and/or seeds combination
(Or an equivalent quantity of any
of meat or meat alternates) -
Vegetables and Fruits
Vegetables and/or fruits (2 or more selections
for a total of 314 cup) or
full-strength vegetable or fruit juice
(Or an equivalent quantity of any combination of
vegetables, fruits, and juice)
Juice may not be counted to meet more than
112 of this requirement.
Bread and Bread Alternates'
Bread (whole -grain or enriched) or
Bread Alternates (whole grain or enriched):
cornbread, biscuits, rolls, muffins, etc. or
Cooked pasta or noodle products or
cooked cereal grains, such as rice,
corn grits, or bulgur.
(Or an equivalent quantity of a combination of
bread or bread alternates)
2 ounces
1 large
112 cup
4 tablespoons
1 ounce — SOS*
314 cup
314 cup
1 slice
1 serving
112 cup
112 cup
■ No more than one-half of the requirement shall be met with nuts or seeds. Nuts or seeds shall be
combined with another mesthneat stternate to fulfill the requirement.
NOTE: The serving sizes of food specified In the meet patterns we minimum amounts. if the administering
vas the sponsor to Sarva smaller portion sizes to children under 6 years, the sponsor must
M
agency a>N�o specified In the Child Care Food Program (CCFPI reguietions. You an obtain copies
of them rogui:tions from your State agency ars
meet the meal patients ciChildren over 6 yeold may be served Larger portions,
but than the minimum requirements specified In the Summer Food Service Program regulations.
but not Lemembsthat you do not receive reimbursement for meals that do not meet the minimum program
requirements. Pop 19
Foi-M ,1628
• - sl'orisoM
i D
UIHt? PRICE SCHM LE .
•?pyCTtOt SPOMM Complete Items (d- W for each
VF.NM ib COMM I "ems' an and W for a**- Med Type,
Meat Type•
PIdWALIM
il Meals X Cods TOW Cost
Id TOTAL t _ � W TOTAL a�0
N��N�Y OF MEALf
i �o a $ �.
Mad Is less Than *the avenge daily muds needed tear it= (b) above) a one time
K thewera0e daily mhsais
to tl1w unft.Prics will be made as follows:
edjusynent cosr Id
er TMs AMO�IJNT
AVAE'RVA�t� �AILY�AM�LS
1.05
81-90% 1.10
71-80% 1.15
51 - 70x 120
51-50% 130
50x OR BELOW
"ff the wersge daily meds billed - by the -average daily meds Headed` them b above)a 82
«M or 82x, mutttply the 'aelt cosC (item d above) by 1.0&
nsor at the 100x unit cost indicated above b} -weekly. To determine
e
The contractor will invoice "a etc the following calculation. Divide the tate number
H an additional cost Per meal is -due the vendor, comp{ of the program by the total
breakfast or supplementfor the total length
of meals billed by � punch, Any additional charges resulting from this higher `ed�ustment`
Mpnber of days the program was operated•
wq1 be reflected In the final statement from the vendor.
meal meY not exceed tlhe "odnasn operational felmb ff"ffMM for each meal
ppm; The & Mt cost Par
type as stated In )seat 7 CFR 225 of the federal repuiations.
1. Obtained from Columns (M and td), Schedule A. by divtdtn
V = meals for each "Citic meal type by th
in Column t3).
greatest number of days operated by a site
Column t8) for each apeciflc meal type.
2 Obtained from Schedule A by totaling Needed Per Day.
3. U It cost spedfled Is that cost based on 100x Average Meals
F
Form 2628 C; �% `' 6 06 /C.
SPowarb
soElEou�E o-� b
Sumk"w BID SH:ET
mm rim TOTAL "M � txcT Cm TOTAL
EAO
AAL _
EKt =
TOTAL ►d 3 _ 9�? p,
Unit cost must be IdanticaI to those unit costs listed on 00 UNIT PRICE SCHEDULE -
f
f
Pops 21
Texas Department
SPECIAL NUTRITION PROGRAM
CERTIFICATE OF AUTHORITY
This is to certify that the following person(s):
Form 4508
May 2000
X X145
The representative(s) designated above, and myself, acknowledge that each is individually authorized on behalf of
the contracting organization to make written agreements with the Texas Department of Human Services to operate a
food program, to sign documents or reports about the agreement, and to present claims for reimbursement, when
appropriate, to the department.
By signing this document, we certify individually and collectively that to the best of our knowledge and belief, all
documents submitted physically or electronically on behalf of the above named Contracting Organization pursuant to
our participation in any and all programs administered by Special Nutrition Programs, TDHS, aretwill be true and
correct in all respects, that they aretwill be completed according to the terms and conditions of existing agreements
Including amendments, that records aretwill be available to support any and all claims, and that we will not submit
claims (excluding amendediadjusted claims) for goods or services for which we have already received payment. We
recognize that we are fully responsible for any excess amounts which may result from errors made in relation to the
completion and submission of claims. We are also aware that deliberate misrepresentation or withholding of
information may result in prosecution under applicable state and federal statutes.
or
_ I i A MAYOR PRO TEM
ALEX "TY" COOKE,
ATTEST TO:
Rebecca Garza
City Secretary
FOR DHS USE ONLY
Contact No. Received By Date Received
75 -
APPROVEDASTO CONTENT:
Randy TruesdaRh
Parks and Recreation Manager
APPROVED AS TO FORM:
illiam de Haas
Contract Manager