HomeMy WebLinkAboutResolution - 2001-R0132 - Agreement For Engineering Services - Parhkill, Smith & Cooper, Inc. - 04/12/2001Resolution No. 2001-RO132
April 12, 2001
Item No. 65
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock an Agreement for Engineering Services
by and between City and Parkhill, Smith & Cooper, Inc., and any associated documents, a
copy of which Agreement is attached hereto and which Agreement shall be spread upon
the minutes of this Council and as spread upon the minutes of this Council shall
constitute and be a part of this Resolution as if fully copied herein in detail.
Passed by the City Council this 12th day of April '2001.
T •
WINDY SI ON, MAYOR
ATTEST:
l�4
Rebecca Garza, City Secretary Q
APPROVED AS TO
Hertel,
APPROVED AS TO FORM:
Efdnald G. Vandiver, First Kssistant City
Attorney
DDres/EngSves.res. doe
March 26, 2001
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Resolution No.
April 12, 2001
Item No. 65
AGREEMENT
FOR
ENGINEERING SERVICES
S
2001—RO132
THIS AGREEMENT, between the City of Lubbock, Texas (hereinafter referred to as Owner) and
Parkhill, Smith & Cooper, Inc., with principal offices at 4222 85`' Street, Lubbock, Texas 79423
(hereinafter referred to as Engineer):
WITNESSETH:
WHEREAS, Owner intends to provide storm drainage relief from the North Fork of the Double
Mountain Fork of the Brazos River (the Canyon) to a point 1/2 -mile West of Frankford Avenue,
named as the "South Lubbock Drainage Improvements Project" (hereinafter referred to as the
Project); and
WHEREAS, Owner requires certain professional engineering services in connection with the
Project (hereinafter referred to as the Services) for a design; and
WHEREAS, Engineer is prepared and has the ability to provide such Services;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as
follows:
ARTICLE 1 - EFFECTIVE DATE
The effective date of this Agreement shall be April 12, 2001
ARTICLE 2 - SERVICES TO BE PERFORMED BY ENGINEER
Engineer shall perform the Services described in Attachment A, Scope of Services, which is
attached hereto and incorporated by reference as part of this Agreement.
ARTICLE 3 - COMPENSATION
Owner shall pay Engineer in accordance with Attachment B, Compensation, which is attached
hereto and incorporated by reference as part of this Agreement, and compensation for Design
Phase and Bid Phase shall not exceed $2,950,067.00.
ARTICLE 4 - STANDARD OF CARE
Engineer shall exercise the same degree of care, skill and diligence in the performance of the
Services as is ordinarily provided by a professional engineer under similar circumstances and
Engineer shall, at no cost to Owner, re -perform services which fail to satisfy the foregoing
standard of care.
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ARTICLE 5 - LIMITATIONS OF RESPONSIBILITY
Engineer shall not be responsible for actual means, methods, techniques, sequences, procedures or
safety precautions and programs used in connection with the Project by others. Engineer shall
assist the Owner in the administering of its contracts with any vendor or other Project participant in
order to fulfill contractual or other responsibilities to the Owner or to comply with federal, state
and local laws, ordinances, regulations, rules, codes, orders, criteria and standards.
ARTICLE 6 - OPINIONS OF COST AND SCHEDULE
Since Engineer has no control over the cost of labor, materials, equipment or services furnished by
others, or over contractors', subcontractors' or vendors' methods of determining prices, or over
competitive bidding or market conditions, Engineer's opinion of cost shall be made on the basis of
qualifications and experience as a professional engineer.
Since Engineer has no control over the resources provided by others to meet contract schedules,
Engineer's forecast schedules shall be made on the basis of qualifications and experience as a
professional engineer. Engineer cannot and does not guarantee that proposals, bids or actual
Project costs will not vary from his opinions of cost or that actual schedules will not vary from his
forecast schedules.
ARTICLE 7 - LIABILITY AND INDEMNIFICATION
7.1 General. Having considered the risks and potential liabilities that may exist during the
performance of the Services and in consideration of the promises included herein, Owner and
Engineer agree to allocate such liabilities in accordance with this Article 7. Words and phrases
used in this Article shall be interpreted in accordance with customary insurance industry usage and
practice.
7.2 Indemnification. Engineer agrees to defend, indemnify and hold Owner whole and harmless
against all claims for damages, costs and expenses of persons or property that may arise out of, or
be occasioned by, or from; any negligent act, error or omission of Engineer; or any agent, servant
or employee of Engineer in the execution or performance of this Contract.
7.3 Defense of Claims. In the event an action for damages is filed in which negligence is
alleged on the part of Owner and Engineer, Engineer agrees to defend Owner. In the event Owner
accepts Engineer's defense, Owner agrees to indemnify and reimburse Engineer on a pro rata basis
for all expenses of defense. Owner also agrees to indemnify and reimburse Engineer on a pro rata
basis for any judgment or amount paid by Engineer in resolution of such claim. Such pro rata
share shall be based upon a final judicial determination of negligence or, in the absence of such
determination, by mutual agreement.
7.4 Employee Claims. Engineer shall indemnify Owner against legal liability for damages
arising out of claims by Engineer's employees. Owner shall indemnify Engineer against legal
liability for damages arising out of claims by Owner's employees.
7.5 Limitations of Liability. To the fullest extent permitted by law, Engineer's total liability to
Owner for any and all injuries, claims, losses, expenses or damages arising out of or in any way
related to the Project or this Agreement from any cause or causes, including but not limited to
2
Engineer's negligence, errors, omissions, strict liability, breach of contract or breach of warranty,
shall not exceed the minimum amounts required by Article 10 of this Agreement.
7.6 Other Project Indemnities. Indemnity provisions shall be incorporated into all Project
contractual arrangements entered into by Owner and shall protect Owner and Engineer to the same
extent.
7.7 Survival. Upon completion of all services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason, the terms and
conditions of this Article shall survive.
ARTICLE 8 - INDEPENDENT CONTRACTOR
Engineer undertakes performance of the Services as an independent contractor and shall be wholly
responsible for the methods of its own performance and that of its subcontractors, agents and
employees. Owner shall have no right to supervise the methods used, but Owner shall have the
right to observe such performance. Engineer shall work closely with Owner in performing
Services under this Agreement.
ARTICLE 9 - COMPLIANCE WITH LAWS
In performance of the Services, Engineer will comply with applicable regulatory requirements,
including federal, state and local laws, rules, regulations, orders, codes, criteria and standards.
Engineer shall possess the licenses necessary to allow Engineer to perform the Engineering
Services. Engineer shall not be responsible for procuring permits, certificates and licenses
required for any construction unless such responsibilities are specifically assigned to Engineer in
Attachment A, Scope of Services.
ARTICLE 10 - INSURANCE
Prior to the time Engineer is entitled to commence any part of the Services under this Contract,
Engineer shall procure, pay for, and maintain the following insurance written by companies
licensed in the State of Texas or meeting surplus lines requirements of Texas law and acceptable to
Owner. The insurance shall be evidenced by delivery to Owner of one (1) certificate of insurance,
executed by the insurer, listing coverage and limits, expiration date and term of policy, and
certifying that the insurer is licensed to do business in Texas or meets the surplus lines
requirements of Texas law, or by delivery to Owner of a certified copy of each policy, including
all endorsements. The insurance requirements shall remain in effect throughout the term of this
Contract.
A. Comprehensive General Liability Insurance
The Engineer shall have Comprehensive General Liability Insurance with limits of
$300,000 Bodily Injury and $300,000 Property Damage per occurrence with a
$1,000,000 combined single limit to include:
Premises and Operations
Explosion and Collapse Hazard
Underground Damage Hazard
Products and Completed Operations Hazard
3
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Contractual Liability
Independent Contractors Coverage
Personal Injury (with exclusion "C" waived)
The Owner is to be named as an additional insured on this policy for this specific job,
and a copy of the endorsement doing so is to be attached to the Certificate of
Insurance.
B. Comprehensive Automobile Liability Insurance
The Engineer shall have Comprehensive Automobile Liability Insurance with limits of
not less than:
Bodily Injury $250,000/$500,000
Property Damage $100,000
to include all owned and non -owned cars including:
Employers Non -ownership Liability
Hired and Non -owned vehicles
The Owner is to be named as an additional insured on this policy for this specific job
and a copy of the endorsement doing so is to be attached to the Certificate of
Insurance.
C. Workers' Compensation and Employer's Liability Insurance
As required by State statute covering all employees whether employed by the Engineer
or any Subcontractor on the job with Employer's Liability of at least $100,000 limit.
D. Professional Liability Insurance (including errors and omissions) with minimum limits
of $1,000,000 per claim.
Engineer shall furnish owner certificates of insurance which shall include a provision that such
insurance shall not be canceled without at least thirty (30) days written notice to Owner.
ARTICLE 11 - OWNER'S RESPONSIBILITIES
Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities,
which is attached hereto and incorporated by reference as part of this Agreement. For purposes of
this Agreement, Owner may act through its governing body or through administrative officials.
ARTICLE 12 - REUSE OF DOCUMENTS
All documents, including drawings, specifications and computer software, prepared by Engineer
pursuant to this Agreement are instruments of service in respect to this Project. They are not
intended or represented to be suitable for reuse by Owner or others on extensions of this Project or
on any other project. Any reuse without written verification or adaptation by Engineer for the
specific purpose intended will be at Owner's sole risk and without liability or legal exposure to
Engineer.
ARTICLE 13 - AMENDMENT, TERMINATION AND STOP ORDERS
This Contract may be altered or amended only by mutual written consent of both parties hereto and
may be terminated by the Owner at any time by written notice to the Engineer. Upon receipt of
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such notice, the Engineer shall, unless the notice directs otherwise, immediately discontinue all
work in connection with the performance of this Contract and shall proceed to cancel promptly all
existing orders insofar as such orders are chargeable to this Contract. The Engineer shall submit a
statement showing in detail the work performed under this Contract to the date of termination. The
Owner shall then pay the Engineer promptly that proportion of the prescribed fee which applies to
the work actually performed under this Contract, less all payments that have been previously made.
Thereupon, copies of all completed work accomplished under this Contract shall be delivered to the
Owner.
The Owner may issue a Stop Work Order to the Engineer at any time. Upon receipt of such order,
the Engineer is to discontinue all work under this Contract and cancel all orders pursuant to the
Contract, unless the order otherwise directs. If the Owner does not issue a Restart Order within 60
days after receipt by the Engineer of the Stop Work Order, the Engineer shall regard this Contract
terminated in accordance with the foregoing provisions.
ARTICLE 14 - NONDISCLOSURE OF PROPRIETARY INFORMATION
Engineer shall consider all information provided by Owner to be proprietary unless such
information is available from public sources. Engineer shall not publish or disclose proprietary
information for any purpose other than the performance of the Services without the prior written
authorization of Owner or in response to legal process.
ARTICLE 15 - NOTICE
Any notice, demand or request required by or made pursuant to this Agreement shall be deemed
properly made if personally delivered in writing or deposited in the United States mail, postage
prepaid, to the address specified below.
To Engineer: Parkhill, Smith & Cooper, Inc.
ATTN: Robert P. McMillen, P.E.
4222 85' Street
Lubbock, Texas 79423
To Owner: City of Lubbock
ATTN: Marsha Reed, P.E.
P.O. Box 2000
Lubbock, Texas 79457-0001
Nothing contained in this Article shall be construed to restrict the transmission of routine
communications between representatives of Engineer and Owner.
ARTICLE 16 - UNCONTROLLABLE FORCES
Neither Owner nor Engineer shall be considered to be in default of this Agreement if delays in or
failure of performance shall be due to uncontrollable forces the effect of which, by the exercise of
reasonable diligence, the nonperforming party could not avoid. The term "uncontrollable forces"
shall mean any event which results in the prevention or delay of performance by a party of its
obligations under this Agreement and which is beyond the control of the nonperforming party. It
includes, but is not limited to, fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil
disturbance, sabotage, Owner -directed changes to design criteria or scope services once criteria
and scope have been agreed upon, Owner -directed changes to plans after plans have been reviewed
and approved (including partial submittal progress reviews), inability to procure permits, licenses
or authorizations from any state, local or federal agency or person for any of the supplies,
materials, accesses or services required to be provided by either Owner or Engineer under this
Agreement.
Neither party shall, however, be excused from performance if nonperformance is due to
uncontrollable forces which are removable or remediable and which the nonperforming party could
have, with the exercise of reasonable diligence, removed or remedied with reasonable dispatch.
The provisions of this Article shall not be interpreted or construed to require Engineer or Owner to
prevent, settle or otherwise avoid a strike, work slowdown or other labor action. The
nonperforming party shall, within a reasonable time of being prevented or delayed from
performance by an uncontrollable force, give written notice to the other party describing the
circumstances and uncontrollable force preventing continued performance of the obligations of this
Agreement.
ARTICLE 17 - GOVERNING LAW
This Agreement shall be governed by the laws of the State of Texas. Any suit brought to enforce
any provision of this Agreement or for construction of any provision thereof shall be brought in
Lubbock County, Texas.
ARTICLE 18 - MISCELLANEOUS
18.1 Nonwaiver. A waiver by either Owner or Engineer of any breach of this Agreement shall
not be binding upon the waiving party unless such waiver is in writing. In the event of a written
waiver, such a waiver shall not affect the waiving party's rights with respect to any other or further
breach.
18.2 Severability. The invalidity, illegality or unenforceability of any provision of this
Agreement, or the occurrence of any event rendering any portion or provision of this Agreement
void, shall in no way affect the validity or enforceability of any other portion or provision of the
Agreement. Any void provision shall be deemed severed from the Agreement and the balance of
the Agreement shall be construed and enforced as if the Agreement did not contain the particular
portion or provision held to be void. The parties further agree to reform the Agreement to replace
any stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision.
The provisions of this Article shall not prevent the entire Agreement from being void should a
provision which is of the essence of the Agreement be determined to be void.
ARTICLE 19 - INTEGRATION AND MODIFICATION
This Agreement represents the entire and integrated agreement between the parties and supersedes
all prior negotiations, representations and agreements, either written or oral. This Agreement may
be amended only by a written instrument signed by each of the parties.
ARTICLE 20 - SUCCESSORS AND ASSIGNS
Owner and Engineer each binds itself and its directors, officers, partners, successors, executors,
administrators, assigns and legal representatives to the other party to this Agreement and to the
partners, successors, executors, administrators, assigns and legal representatives of such other
party, in respect to all covenants, agreements and obligations of this Agreement.
ARTICLE 21 - ASSIGNMENT
Neither Owner nor Engineer shall assign, sublet or transfer any rights under or interest in
(including, but without limitation, monies that may become due or monies that are due) this
Agreement without the written consent of the other, except to the extent that the effect of this
limitation may be restricted by law. Unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under this Agreement. Nothing contained in this paragraph shall prevent Engineer
from employing such independent consultants, associates and subcontractors as he may deem
appropriate to assist him in the performance of the Services hereunder.
ARTICLE 22 - SUBCONTRACTORS
No work herein called for by the Engineers shall be subcontracted to a subcontractor who is not
acceptable to the Owner or assigned without prior written approval of the Owner. The Engineer
shall require subcontracts to conform to the applicable terms of this Contract and include
provisions which require subcontractor compliance with Owner's Rules.
ARTICLE 23 - THIRD PARTY RIGHTS
Nothing herein shall be construed to give any rights or benefits to anyone other than Owner and
Engineer.
IN WITNESS WHEREOF, the parties have executed this Agreement.
AS TO
.E.
City Engineer
APPROVED AS TO FORM:
andiv r
First Assistant City Attorney
CITY OF LUBBOCK, TEXAS
7
Windy Sitton, M yor
Attest
— �R a
Rebecca Garza
City Secretary
PARKHILL, SMITH & COOPER, INC.
By: 1G Attest
John S. Kelley, P.E. Of C. C yton Yeage , P.E
President
Resolution No. 2001-R
ATTACHMENT A
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Engineering Services for Storm Drainage Design and Bid: From North
Fork of the Double Mountain Fork of the Brazos River (the Canyon) to
One -Half Mile West of Frankford Avenue, named the "South Lubbock
Drainage Improvements Project".
A DESCRIPTION OF SCOPE OF SERVICES
The scope of services for this project is as follows: Work will not proceed until Owner has
authorized Engineer in writing to proceed.
I. BASIC SERVICES
A. DESIGN SERVICES
1. Design services as defined by the tasks and man-hours in Exhibit A-1. Within
the tasks and man-hours defined in Exhibit A-1, there are noted six (6) plans,
specification and estimate (PS&E) design packages. Those six PS&E packages
are further defined as follows:
a. One PS&E package that covers a proposed gravity flow trunk storm
sewer line from the Canyon to approximately 1/ -2 -mile west of Frankford
Avenue plus gravity flow lateral storm sewer lines and gravity flow
appurtenances at Lakes 84, 85, 87, 90, 91 and 93, plus plan -profile and
details for inlets serving the 98' Street and Frankford Avenue intersection
area.
b. One PS&E package that covers the following proposed gravity flow
storm sewer line segments and gravity flow appurtenances: Lake 28 to
Lake 91 plus Lake 92 to Lake 91.
C. One PS&E package that covers the following proposed gravity storm
sewer line segments and gravity flow appurtenances: Lake 86 to the
proposed trunk storm sewer line in paragraph I.A.l.a. plus Lake 89 to
the proposed trunk storm sewer line in paragraph I.A.l.a. A pump
station at Lake 89 is specifically excluded from this design package and
must be authorized and compensated as additional services.
d. One PS&E package that covers the following proposed gravity storm
sewer line segment and gravity flow appurtenances: Lake 84A to the
proposed trunk storm sewer line in paragraph I.A.1.a.
A-1
e. One PS&E package that covers the following proposed gravity storm
sewer line segment and gravity flow appurtenances: Lake 132 to the
proposed trunk storm sewer line in paragraph I. A. 1. a.
f. One PS&E package that will be consolidated with the Texas Department
of Transportation's proposed street construction plans for 98`'' Street
between Indiana Avenue and University Avenue. The PS&E Package
will be for a segment of the proposed storm sewer trunk line in paragraph
I.A. La that will lie between Indiana Avenue and University Avenue.
This specific PS&E package will be completed by March 31, 2002 for
inclusion in TxDOT's submittal of plans to TxDOT Austin. Such TxDOT
submittal to Austin is scheduled for April 2002.
g. The PS&E packages described herein and the engineering services
compensation described in Attachment B are based on a 98`' Street -Olive
Avenue proposed trunk storm sewer line route. Any other route must be
authorized and compensated as additional services.
2. Geotechnical services as described by the tasks and man-hours in Exhibit A-1.
3. Surveying services as defined by the tasks and man-hours in Exhibit A-1.
4. Aerial mapping services as defined by the tasks and man-hours in Exhibit A-1.
5. Groundwater monitoring and testing services as defined by the tasks and man-
hours in Exhibit A-1.
6. Deliver to the Owner one (1) reproducible plus ten (10) non -reproducible copies
of drawings and technical specifications developed for each PS&E package.
7. Deliver to the Owner one (1) complete hard copy and automated copy of any
supporting data and calculations developed during the design of each PS&E
package.
8. Deliver to the Owner disks containing the electronic files associated with the
design of the project, including the supporting data, plans, specifications and
opinions of probable construction costs.
9. Deliver to prospective bidders up to 20 non -reproducible copies of drawings and
specifications for the PS&E package described in paragraph I.A.1.a.
10. Provide exhibits and coordination for Burlington Northern Santa Fe and Texas
Department of Transportation construction and storm sewer utility permits as
defined by the tasks and man-hours in Exhibit A-1.
A-2
B. BID PHASE SERVICES
1. Bid Phase services as defined in Exhibit A-2.
2. Bid Phase services are limited to assisting the Owner with soliciting and
evaluating bids for the proposed trunk storm sewer line in paragraph I.A. La
above since the bidding of the remaining PS&E packages cannot be established
at the time of this agreement.
3. Bidding period services for the remaining PS&E packages for proposed storm
sewers described in paragraphs I.A. Lb, I.A. Lc, I.A. Ld and I.A. Le above
must be authorized and compensated as additional services.
C. SUPPLEMENTAL SERVICES
Supplemental services include:
1. Supplemental Services - Type A
a. Initial coordination with the Corps of Engineers (COE) or the
Environmental Protection Agency (EPA) concerning their requirements
for the project. Tasks and man-hours are defined in Exhibit A-3. Furnish
cut and fill quantities within jurisdictional areas of the playa lakes.
2. Supplemental Services - Type B
a. Surveys and design drawing modifications for additional easements on an
as -needed basis for design data needs and construction of the storm
sewers defined under Basic Services, paragraph A. Tasks and man-hours
are defined in Exhibit A-4.
D. ADDITIONAL SERVICES
1. At the request of the OWNER, the ENGINEER will provide Additional
Services as included herein or upon agreement between OWNER and the
ENGINEER defining the extent of such Additional Services and the amount and
manner in which ENGINEER will be compensated for such Additional
Services.
2. Additional Services may include but are not limited to preparing permits as may
be required by the Corps of Engineers (COE) or the Environmental Protection
Agency (EPA) or such other regulatory agency. The extent and scope of such
services can not be fully defined at this time.
3. Any work requested by the OWNER that is not included in one of the items
listed in any other place will be classified as Additional Services.
4. Additional services may be authorized by a notice -to -proceed in writing from the
City Engineer and addressed to the Engineer.
A-3
ATTACHMENT B
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Engineering Services for Storm Drainage Design and Bid: From North
Fork of the Double Mountain Fork of the Brazos River (the Canyon) to
One -Half Mile West of Frankford Avenue.
COMPENSATION
BASIC AND SUPPLEMENTAL SERVICES
For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows:
A. GENERAL
1. The Engineer will be paid on an hourly rate basis shown in Table B-1 and
subcontract personnel services will be billed at cost. Engineer and
subcontractor reimbursable expenses will be billed at cost plus 15 percent
surcharge. Reimbursable expenses are shown in Table B-1.
2. The Engineer agrees to use its best efforts to perform services as defined herein
within the billing limits stated below.
3. It is understood and agreed that the maximum billings of each of the items listed
below are based on the start of Services being authorized not later than May 31,
2001. If start of Basic Engineering Services is not authorized by date given, it
is understood and agreed that the upper billing limit will be adjusted accordingly
by a supplement to this Agreement.
4. Monthly payments shall be made to the Engineer by the Owner based on
Engineer's statement. The statement shall be itemized to indicate the amount of
work performed and the associated reimbursable expenses and subcontract
costs.
5. The uncontested amount of each statement shall be due and payable upon receipt
by the Owner. Carrying charges of 1-1/2 percent per month from the billing
date shall be due for accounts that are not paid within 60 days after the billing
date.
6. The Engineer shall keep records on the basis of generally accepted accounting
practices of costs and expenses and which records shall be available for
inspection by Owner during normal business hours.
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No Text
7. The Engineer shall provide adequate resources to complete the services
described herein within 24 calendar months of the date of the Owner's notice -
to -proceed. The attached schedule can be adjusted based on the actual date of
the Owner's notice -to -proceed.
B. BASIC ENGINEERING SERVICES
1. The maximum billed for Basic Engineering Services including personnel
services and reimbursable expenses for the Engineer and Subcontractors is
shown as follows:
Parkhill, Smith & Cooper, Inc.
Hugo Reed and Associates, Inc
Surveying
Geotechnical
Aerial Mapping
Monitoring Wells
Basic
Personnel
Services
$ 1,150,605.00
$ 383,402.00
TOTAL BASIC ENGINEERING DESIGN SERVICES NOT TO EXCEED
Basic
Reimbursable
Expenses
$ 89,193.00
$ 14,915.00
$ 698,470.00
$ 322,609.00
$ 86,500.00
$ 183,049.00
$ 2,928,743.00
2. The Engineer shall start the performance of the Basic Design Services within
ten (10) days of receipt of notice to proceed and will complete the Basic Design
Services within 24 months. A schedule for Basic Design and Bid Phase Services
is attached.
3. The Engineer shall start the performance of Basic Bid Phase Services upon
authorization by the Owner. If Basic Bid Phase Services are not authorized
within six (6) months of the completion of the Basic Design Services, it is
understood and agreed that the upper billing limit will be adjusted accordingly
by a supplement to this agreement. The maximum billed for Basic Bid Services
including personnel services and reimbursable expenses at the time of the
notice -to -proceed for this agreement is shown as follows:
Basic Basic
Personnel Reimbursable
Services Expenses
Parkhill, Smith & Cooper, Inc. $ 13,344.00 $ 707.00
Hugo Reed and Associates, Inc. $ 6,986.00 $ 287.00
TOTAL BASIC BID PHASE SERVICES NOT TO EXCEED $ 21,324.00
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C. SUPPLEMENTAL SERVICES - TYPE A
1. The maximum billed for Supplemental Services Type A including personnel
services and reimbursable expenses for the Engineer and subcontractor is shown
as follows:
Parkhill, Smith & Cooper, Inc.
Hugo Reed and Associates, Inc.
Supplemental
Personnel
Services
$ 26,008.00
$ 23,508.00
TOTAL SUPPLEMENTAL TYPE A SERVICES NOT TO EXCEED
Supplemental
Reimbursable
Expenses
$ 2,056.00
$
1,408.00
$ 52,980.00
2. The Engineer shall start the performance of the services within ten (10) days of
receipt of notice to proceed and will complete the Supplemental Services Type
A within the time period to be determined by mutual consent between the
Owner and the Engineer and dependent upon regulatory agency cooperation.
D. SUPPLEMENTAL SERVICES - TYPE B
1. The maximum billed for Supplemental Services Type B including personnel
services and reimbursable expenses for the Engineer and subcontractor is shown
as follows:
Parkhill, Smith & Cooper, Inc.
Hugo Reed and Associates, Inc.
Surveying
Supplemental
Personnel
Services
$ 28,752.00
$ 13,498.00
TOTAL SUPPLEMENTAL TYPE B SERVICES NOT TO EXCEED
Supplemental
Reimbursable
Expenses
$ 795.00
$ 420.00
$ 313,976.00
$ 357,441.00
2. The Engineer shall start the performance of the services within ten (10) days of
receipt of notice -to -proceed and will complete the Supplemental Services Type
B within the time period to be determined by mutual consent between the
Owner and the Engineer.
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E. ADDITIONAL SERVICES
Additional services must be authorized in writing by the Owner.
1. The maximum billed for Additional Services will be determined by mutual
consent before the Additional Services are authorized by the Owner.
2. The Engineer shall start the performance of the authorized Additional Services
within ten (10 days of the receipt of notice to proceed and will complete the
Additional Services within the time period determined by mutual consent before
the Additional Services are authorized by the Owner.
Resolution No. 2001-R
TABLE B-1
PERSONNEL SERVICES RATES
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Engineering Services for Storm Drainage Design and Bid: From North
Fork of the Double Mountain Fork of the Brazos River (the Canyon) to
One -Half Mile West of Frankford Avenue.
COMPENSATION RATES
Hourly fees listed herein will apply for the term of this contract.
A. PERSONNEL SERVICES
Category of Personnel $/HR
Parkhill. Smith & Cooner. Inc.
Principal -in -Charge
130.00
Project Manager or Senior Professional Engineer
108.00
Professional Engineer
81.00
Professional Architect
81.00
Engineer -In -Training
75.00
Technician/Designer
65.00
Drafter/CADD Operator
58.00
Clerical
28.00
Hugo Reed and Associates
Principal -in -Charge or Officer
110.00
Senior Engineer
92.00
Professional Engineer
82.00
Engineer -In -Training
70.00
Technician/Designer
59.00
Drafter/CADD Operator
55.00
Clerical
37.00
B. REIMBURSABLE EXPENSES
The following expenses are reimbursable:
1. Travel, subsistence and incidental costs.
2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current
mileage basis or rental cost basis for vehicles used for short periods.
3. Telegraph costs, long distance telephone costs and project "onsite" telephone
costs.
4. Reproduction of reports, drawings and specifications.
5. Postage and shipping charges for project -related materials.
6. Computer time charges, including program use charges.
7. Rental charges for use of equipment.
8. Cost of acquiring any other materials or services specifically for and applicable
to only this Project.
Resolution No. 2001-R
ATTACHMENT C
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Engineering Services for Storm Drainage Design and Bid: From North
Fork of the Double Mountain Fork of the Brazos River (the Canyon) to
One -Half Mile West of Frankford Avenue.
OWNER'S RESPONSIBILITIES
The Owner will furnish, as required by the work and not at the expense of the Engineer, the
following items:
1. Access to all maps, drawings, reports, records, audits, annual reports and other data
that are available in the files of the Owner and which may be useful in the work
involved under this Contract.
2. Secure permission to enter upon public and private property when required in
performance of the Engineer's services.
3. Access to existing property, boundary, easement, right-of-way, utility surveys and
property descriptions.
4. Full disclosure regarding the Project.
5. A Project Manager fully acquainted with the Project who has authority to approve
changes in the Project within the delegated authority of the Project Manager, render
decisions promptly, and furnish information in a reasonable time frame. It is
recognized that certain changes or decisions will require City Manager and/or City
Council approval.
6. Pay all costs for advertising and reproduction incident to advertising public meetings
except for those public meetings advertisements which the Engineer is obligated to
perform under Basic or authorized Supplemental Services.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other
documents presented by Engineer, obtain advice of an attorney, insurance counselor
and other consultants as Owner deems appropriate for such examination, and render
in writing decisions pertaining thereto within a reasonable time so as not to delay the
services of Engineer.
8. Provide such legal accounting, independent cost estimating and insurance counseling
services as may be required for the Project and such auditing services as Owner may
C-1
require to ascertain how or for what purpose any contractor has used the monies paid
to him under the construction contract.
9. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of any defect in the Project.
10. Cooperate with Engineer in securing preliminary approvals and consensus from the
governmental authorities having jurisdiction over the Project and such approvals and
consents from others as may be necessary for completion of the Project.
11. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated
in Attachment A of this Agreement or other services as required.
12. Bear all costs incident to compliance with the requirements of this Attachment C.
C-2
Resolution No. 2001-R
EXHIBIT A-1
BASIC DESIGN SERVICES
TASKING, MAN-HOURS, REIMBURSABLES, AND SUBCONTRACTORS
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SCHEDULE
BASIC ENGINEERING DESIGN AND BID SERVICES
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