HomeMy WebLinkAboutResolution - 2003-R0547 - Letter Of Award For Herbicides - Pro Chem Sales - 12/08/2003Resolution No. 2003-RO547
December 8, 2003
Item No. 23
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for
Herbicides — Annual Pricing, by and between the City of Lubbock and Pro Chem Sales of
Lubbock, Texas, and related documents. Said Letter of Award is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council this 8th
ATTEST:
Mecca Garza, City Secreta
APPROVED AS TO CONTENT:
bat/ �T� W
Victor Kilman, Purchasing Manxtr
APPROVED AS TO FORM:
day of
December
2003.
(JAL, MAY UK
Linda L. Chamales
Supervising Attorney/Office Practice
as/ccdocs/Letter of Award -Pro Chem Sales.Res
Nov. 21, 2003
P.O. Box 2000
Lubbock, Texas 79457
(806) 775-2167 • Fax (806) 775-2164
LARRY TRANTHAM
PRO CHEM SALES
9606 HWY 87
LUBBOCK TX 79423
Resolution No.2003—R0547
December 8, 2003
Item No. 23
December 8, 2003
RE: ITB #204-03/RS — HERBICIDES — ANNUAL PRICING
Dear Mr. Trantham:
Office of
Purchasing
PRO CHEM SALES has been awarded the items noted below for Herbicides- Annual
Pricing based on your response to the City of Lubbock Invitation to ITB #204-03/BM.
1. This agreement covers the category of items shown below, and no other, during the
period beginning December 8, 2003 and ending December 7, 2004. The purchase
order numbers must be on the invoices sent to the City of Lubbock for payment. The
City of Lubbock shall not be responsible for payment of any invoices except those
orders placed pursuant to this agreement.
2. Category of Items 2 & 5 @ 5 Delivery Days ARO:
Item Quantity U/M Description Unit Cost Total Amount
#2 350 more or less Gallons Trimec Plus $29.00 $10,150.00
(1 gallon container)
#5 1,000 more or less Pounds Amdro $ 4.85 $4,850.00
(25 pound bags)
3. PRO CHEM SALES bid dated November 11, 2003, is incorporated into and made a
part of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event PRO CHEM SALES fails to perform in accordance with their bid dated
November 11, 2003.
CITY OF LUBBOCK: ATTEST:
r McD uga R becca Garza
Mayor City Secretary
APPROVED AS TO NTEN
�� P"&
Corbin Pemberton, Parks & Recreation Director
Parks & Recreation
APPROVED AS TO FORM:
City Attorney
cc: Corbin Pemberton, Parks & Recreation
Vendor File
CMR# 7002 0510 0003 4120 3664
ITB #204-03/RS, Herbicides -Annual Pricing
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID 1S BASED ON THE FOLLOWING ADDENDA:
#1 #2 #3 #4 #5 (Please Initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Witt any officer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in atl respects fair and
without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of =
Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United
States an he State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of
Lubbockthe City's discgbtion, such assignment shall be made and become effective at the time the City tenders final payment to the
vendor. {{{/// // A .
AuthorTzed Signature — Title
Pri�pe N e �� Date // O
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
204.03RS.doc
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SUBMIT TO:
t Y Y �
Resolution No. 2003—RO547
CITY OF LUBBOCK
PURCHASING DEPARTMENT
` � � � '
�/ ��
CITY OF LUBBOCK., TEXAS
1625 13TH STREET, RM L04
LUBBOCK, TX 79401-3830
AN EQUAL
OPPORTUNITY
I N V I TAT I O N TO B I D
CONTACT PERSON:
Ron Shuffield, Senior Buyer
EMPLOYER
#204-03/RS
TEL: 806.775.2167
FAX: 806.775.2164
http://purchasing.ci.tubbock.tx.us
TITLE:
SUBMITTAL DEADLINE:
Herbicides -Annual Pricing
November 11, 2003, 3.00 p.m. CST
PRE BID DATE, TIME AND LOCATION: November 4, 2003 at 10:00
Any bids received after the time and date fisted
a.m., in the Municipal Building, 1625 13'h Street, Engineering
aboVe, regardless of the mode of delivery, shall be
Conference Room 107, Lubbock, Texas.
returned unopened.
RESP NDENT NAME: (J
J'
IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN
MAILING ADDRESS:
THE "STATEMENT OF NO BID".
Cl - STATE - ZIP:
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE
COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
P NE NO:
(6
ENTER INTO ANY CONTRACT DEEMED TO BE 1N THE BEST INTEREST OF THE
cnY.
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS
FAX NO:
f1�/O
o
REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY
TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY
LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF,
E-MAIL'
INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS
ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN
WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO.
_ /
THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID 1S BASED ON THE FOLLOWING ADDENDA:
#1 #2 #3 #4 #5 (Please Initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Witt any officer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in atl respects fair and
without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of =
Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United
States an he State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of
Lubbockthe City's discgbtion, such assignment shall be made and become effective at the time the City tenders final payment to the
vendor. {{{/// // A .
AuthorTzed Signature — Title
Pri�pe N e �� Date // O
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
204.03RS.doc
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BID FORM
Herbicides -Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB 11204-03/RS
ITB #204-03/RS. Herbiddes-Annual Pddng
oma- a6 I
In compliance with the Invitation to Bid #204-03/RS, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this form. The Invitation to Bid #204-03/RS is by reference incorporated in this contract. The Bid
Form must be completed in blue or black ink or by typewriter.
rnn.c: V.U.B. Lily u1 wDDOCK uayS Aiier Receipt or Order (ARO)
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net _ calendar days. Discounts will not be
considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terns wilt be NET THIRTY DAYS. The City
will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event
occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as
applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of
acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be
considered.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and property authorized interlocal purchasing agreements as provided
for by the Intertocat Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices
quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will
honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities
decide to participate in this contract, would you (the bidder) agree that alt terms, conditions, specifications, and pricing would
apply?
Other governmental entities that might have interests in this contract are Frenship independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wol rth.
YES NO
• if you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock wilt not be responsible for another
governmental entity's debts. Each governmental entity wilt order their own materials/service as needed.
THIS BID IS SUBMITTED BY a corporation organized under the laws
of the State of , or a partnership consisting of
or an individual trading as F� C ftf.,m JA I f�S� U I(.r �,fof the City of
i- ir. J. A.
204-03RS.doc 3
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UNIT OF
UNIT PRICE'
Extended
Delivery
ITEM
QTY
MEASURE
DESCRIPTION BID
Cost
Days ARO' --
RO"1.
1
700
Pounds
Roundup Pro Dry (in 6.9 pound containers) as
(mare
specified herein � I /
A!
/ � �
or less)
2.
350
Gallons
Trimec Plus (in 1 gallon containers) as* specified
lfl
(more
or less)
herein
�zq G;...
3.
3,900
Pounds
Gallery (in 1 pound containers) as specified herein
(more
or less)
p
4.
328
Bag
Dimension Ultra WSP (8-5 Ounce pouches per bag) as
(more
specified herein 1l,,.
or less)
�� l
coo
5.
1,000
Pounds
Amdro (25 pound bags) as specified herein
(moreQC,
or less
�b
���
fAI11rl•.
2t A !.
.t
�i
rnn.c: V.U.B. Lily u1 wDDOCK uayS Aiier Receipt or Order (ARO)
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net _ calendar days. Discounts will not be
considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terns wilt be NET THIRTY DAYS. The City
will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event
occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as
applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of
acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be
considered.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and property authorized interlocal purchasing agreements as provided
for by the Intertocat Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices
quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will
honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities
decide to participate in this contract, would you (the bidder) agree that alt terms, conditions, specifications, and pricing would
apply?
Other governmental entities that might have interests in this contract are Frenship independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wol rth.
YES NO
• if you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock wilt not be responsible for another
governmental entity's debts. Each governmental entity wilt order their own materials/service as needed.
THIS BID IS SUBMITTED BY a corporation organized under the laws
of the State of , or a partnership consisting of
or an individual trading as F� C ftf.,m JA I f�S� U I(.r �,fof the City of
i- ir. J. A.
204-03RS.doc 3
-o
ITB-#204-03/RS, Herbicides -Annual Pricing ,1
City: 6OCSL State: zip/�r 7t/•2 663
ri
M/WBE Firm: Woman I Black American Native
n Hispanic American Asian Pacific American Other
- must sign by hand
Officer Name and Title: Aj&L4Wje IA0079�Cj,L�i�
Please /P. int a
Business Telephone Number Fes:
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/ Individual:
Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued:
204.03RS.doc 4