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Home My WebLink AboutResolution - 2003-R0183 - Contract For Hot Mix And Asphalt-Annual Pricing - Koch Pavement Solutions - 05/08/2003Resolution No. 2003-RO183 May 8, 2003 Item No. 42 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for hot mix and asphalt -annual pricing, by and between the City of Lubbock and Koch Pavement Solutions of Lubbock, Texas and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of May _ , 2003. ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor KilmQ Purchasing Manager APPROVED AS TO FORM: William de Haas Contract Manager/Attorney gs:/ccdocs/Contract-Koch Pavement Solutions .res April 29, 2003 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 April 29, 2003 Alvin Alexander Koch Materials Company 1611 Marshall Street Lubbock, Texas 79403 RE: ITB #052-03/RS - HOT MIX AND ASPHALT - ANNUAL PRICING Dear Mr. Alexander: Resolution No. 2003—RO183 May 8, 2003 Item No. 42 Office of Purchasing KOCH MATERIALS COMPANY has been awarded the items noted below for Hot Mix and Asphalt - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #052- 03/RS. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning May 8, 2003 and ending May 7, 2004. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: 3. KOCH MATERIALS COMPANY's bid dated March 28, 2003 is incorporated into and made a part of this agreement. 4. Prices: As quoted. Bid Item Unit Price Quantity Total (Appx. ) 5. Prime Oil MC -30 $ .96/GL 10,000 $ 9,600.00 6. Asphalt MS -1 +3% Latex $ 1.05/GL 35,000 $ 36,750.00 7. Asphalt MS -2 +3% Latex $ 1.05/GL 35,000 $ 36,750.00 8. Asphalt MS -1 $ .80/GL 5,000 $ 4,000.00 9. Asphalt MS -2 $ .80/GL 5,000 $ 4,000.00 10. Asphalt CRS -21? by ASPM + Latex $ .98/GL 150,000 $147,000.00 11. Asphalt SS -1 $ .80/GL 10,000 $ 8,000.00 12. Asphalt CRS -1 P $ .98/GL 10,000 $ 9,800.00 3. KOCH MATERIALS COMPANY's bid dated March 28, 2003 is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event Koch Materials Company fails to perform in accordance with their bid dated March 28, 2003. CITY OF LUBBOCK: // // ATTEST: Rebec a Garza City Secretary APPROVED AS TO Victor Kilman Purchasing Manager APPZw AS TO FORM: �___ William de Haas Contract Manager/Attorney cc: Frank Kostelich, Street Department Vendor File Resolutlon No. 2003-RO183 ITB #052-03/RS, Hot Mix and Asphalt -Annual Pricing SUBMIT TO: Y „ CITY OF LUBBOCK CITY OF LUBBOCK, TEXAS PURCHASING DEPARTMENT r( 11 1625 13TH STREET, RM L04 LUBBOCK, TX 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Ron Shuffield EMPLOYER. #052-03/RS TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Hot Mix and Asphalt -Annual Pricing April 8, 2003 @ 2:00 PM CST PRE BID DATE, TIME AND LOCATION: Any bids received after the time and date listed DELETED above, regardless of the mode of delivery, shall be returned unopened. RESPONDENT rz.E/ // , J `, & CC "NO C fk p Jig iS . IF RETURNING ASA BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". MAILING ADDRESS: /6) Alwa Ac, P q, CITY - STAT - ZIP' L /�� -77¢03 THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE r✓b v COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO TELEPHONE 1 NO'.,, ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS E-MAIL: _ lid f e 0 I' ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1 #2 #3 #4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion such assignment shall be made and become effective at the time the City tenders final payment to the ven r.�' SR. MARKETING REPRESENTATIVE Authorized Signature / Title Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 052-03/RS.doc ITB #052-03/RS, Hot Mix and Asphalt -Annual Pricing BID FORM Hot Mix and Asphalt -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #052-03/RS In compliance with the Invitation to Bid #052-03/RS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #052-03/RS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. 052-03/RS.doc 2 UNIT OF UNIT PRICE* Extended Delivery ITEM CITY MEASURE DESCRIPTION BID Cost Das ARO** 1. 700 TN Type "C" Hot Mix $ $ More or Less Y 2. 700 TN Type "D" Hot Mix More or Less ) 3. 600 More or TN Cold Mix Less 4. 100 More or TN Black Base D Less 1 v 5. 10,000 GL Prime Oil, MC -30 !� e F'(t o t' C "'^' !�'� l C� • b $ '� E <',> More or Less A c - �rd� sh,��„\9 Q, ,00 - 6. 35,000 More or GL Asphalt MS -1 + 3% Latex 0 _ $ /. 05 $ � 6 i 0. Less FOB Shipping Point (Plant) i FOB Destination (City Yard) $ f. t1 $�,s�e, 1 7. 35,000 More or GL Asphalt MS -2 + 3% Latex $ �� ice- , $ Less FOB Shipping Point (Plant) $ �' l $ FOB Destination (City Yard) 8. 35,000 GL Asphalt RS -2 + 3% Latex More or Less FOB Shipping Point (Plant) $ '1 0 $ FOB Destination (City Yard) $ i3 i, $ 9. 5,000 More or GL Asphalt MS -1 $ a, &O $'f , Less FOB Shipping Point (Plant) Yard) $ FOB Destination (City 10. 5,000 More or GL Asphalt MS -2 $ D , BJ s 4, 0OD, Less FOB Shipping Point (Plant) } / $Q, ph $14, 300> 1 FOB Destination (City Yard) 11. 5,000. More or` GL Asphalt RS -2 ) $ %� �, , d $ Less FOB Shipping Point (Plant) FOB Destination (City Yard) $ $ 12. 150,000 More GL Asphalt CRS -2P by ASPM + Latex $ 0 `i'� $147 (,7 V0, r Less FOB Shipping Point (Plant) j $ % U4 $156” ovc, j FOB Destination (City Yard) 052-03/RS.doc 2 ITB #052-03/RS, Hot Mix and Asphalt -Annual Pricing 13. 10,000 More GL Asphalt SS -1 $ 0 $ or Less FOB Shipping Point (Plant) FOB Destination Yard) $ { $ 6C`., (City 14. 10,000 Morer GL Asphalt SS -1 H $ $ Less FOB Shipping Point (Plant) $ $, FOB Destination (City Yard) / 15. 10,000 More or GL Asphalt CRS -1P $ $ Less FOB Shipping Point (Plant) FOB Destination (City Yard) $ 04 $ "PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered In determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City wilt pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days wilt not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all. terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES il� NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be etigible, but not obligated, to purchase materials /services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity wilt order their own materials/ service as needed. THIS BID IS SUBMITTED BY h CC �� r,Aie ✓ l A l_ Is 43 a corporation organized under the laws of the State of or a partnership consisting of or an individual trading as of the City of U) i c to j a Firm: �o c 4gpi ).r e", Address: �!t y�l�'k+'S A, u rite. M/WBE Firm: I I Woman Black American Asian Authorized lRepresentative /- must sign�f by hand Officer Name and Title: Please Print Native American Other lSDecifvl ,?--Grp .c9= Business Telephone Number D ?� ` �4 6 Z- FAX: J �b 7�� " S 4 i l 052.03/RS.doc ITB #052-031RS, Hot Mix and Asphalt -Annual Pricing FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/ Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: 052-03/RS.doc ITB #uo2-03/RS, Hot Mix and Asphalt -Annual Pricing City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. In order to receive consideration, bidders must submit this affidavit to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13u' Street Lubbock, TX 79401 Complete all areas below. Incompleteaffidavitsmay be rejected. Local Business Name: Local Address (must be within the City limits): W/ / I ,"' � t' 1 S� w �b c c 1�-, c' 1. Is the above address the principal place of business for the business named above? 2. How many residents of the City of Lubbock are employed at the above business Location? 3. Year your business was established in the City of Lubbock: / �-VJ 4. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number: 1-4x--17-2 7 - 9 Company Name and Address (as it appears on permit): Rrca mAfEP'IA15 Lomf ),�N� 1-g3`12Z73tq- / -rr,,a kell MAi2.5i4111 sr Link-1Tx '714[03 Ps 5. Does your business have more than one office in the State of Texas? Yes No If Yes, identify the office location considered as the point -of sale credit for sates tax purposes: 6. Was the local business required to pay business and/or real property tax for the most recent tax year? L/ Yes No If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No Under penalty of'perjury, the undersigned states that the foregoing statements are true and correct. It is further acknowledged that any person, firm, corporation or entity intentionally submitting false information to the City in an attempt to qualify for eligibility shall be prohibited fr �ddi�ri of Lu)$ock products and services for a period of oe (1yar.Authorized Signature: (C,—� Date: Printed Name and Title: /-)1W;-\ �)�� c�nC±� ,A,, REPRESENTATIVE 052.03/RS.doc 19