HomeMy WebLinkAboutResolution - 2002-R0486 - Letter Of Agreement - West TX Municipal Power Agency - 11/14/2002Resolution No. 2002-RO486
November 14, 2002
Item No. 31
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to ratify the City Manager's approval of the West Texas Municipal Power
Agency's letter agreement with regard to the City of Lubbock's assumption of
custody of the West Texas Municipal Power Agency's documents for purposes of
conducting an audit. Said Agreement is attached hereto and incorporated in this
Resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council this
ATTEST:
Rebecda Garza, City Secretary
APPROVED AS TO CONTENT:
�15
Bob Cass, City Manager
APPROVED AS TO FORM:
a; L.. 0 LACC%,j
Anita E. urgess, City Attorney
Cedocs/ke/ W TMPA,Agreement. AuditDocs.
November 5, 2002
October 25, 2002
Mr. Bob Cass
City Manager
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Re: City of Lubbock Audit of WTMPA Records Relating to JRM#8
Dear Mr. Cass:
Resolution No. 2002-R0486
November 14, 2002
Item No. 31
The West Texas Municipal Power Agency C WTMPA") has been requested by the City of
Lubbock C'City") to furnish to the City all records concerning the operation of WTMPA. The
City has requested for its convenience that WTMPA's original records be transferred to the City
Hall.
WTMPA is agreeable to this arrangement, provided the City of Lubbock approves the following
conditions:
The City will transport WTMPA's records to City Hall. The City agrees to secure WTMPA's
records.
WTMPA's records be covered under the City of Lubbock's valuable documents insurance
policy. It is understood that the City does not have a separate, stand-alone, valuable documents
policy. However, the City does have an endorsement on their property insurance policy, to
which WTMPA is already an additional insured, which provides for up to $100,000 of valuable
documents coverage.
You will designate a custodian of WTMPA's records during the time the records remain in the
City's possession. WTMPA's records will be accessible only to yourself, the City Council, the
City Attorney, the City of Lubbock's employees or contract auditors performing the audit, and
any attorney or representative of WTMPA or any other member city of WTMPA.
No original WTMPA records will be removed from the possession of the City's custodian.
WTMPA's records will be returned. to WTMPA by the City immediately following conclusion of
the City's examination of the records.
PCD #: 112274
Phone: 806-763-9200 • Fax: 806-763-4108 • P.O.Box 5832 Lubbock, Texas 79408
WTMPA will have access to its records during normal business hours of the City.
The City of Lubbock shall have sole responsibility for any loss, destruction or misuse of
WTMPA's records save and except for any loss, destruction or misuse caused by WTMPA or its
employees or agents while the documents are housed at City Hall.
If the above conditions are satisfactory, please approve below and contact WTMPA for transfer
of the records.
Yours Truly,
"Ty" Cboke, Chairman
Approved:
20
Bob Cass, City Manager
PCD #: 112274