Loading...
HomeMy WebLinkAboutResolution - 2002-R0484 - Amendment To Contract For AE Service For Police Renovations - 11/14/2002Resolution No. 2002-RO484 November 14, 2002 Item No. 29 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment No. 1 to the Contract for AE Services for Police Department Renovations Phase III -B and the Municipal Courts Renovations Phase II, between the City of Lubbock and Parkhill, Smith & Cooper, Inc. of Lubbock, Texas, and related documents. Said Amendment No. 1 is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 14th ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Harlan D. Stauffer, Fa ies Manager APPROVED AS TO FORM: ity Attorney gs:/ccdocs/Amend-Contrat AE Services. res October 31, 2002 day of November ,2002. 01 . . ... .wing ngi - all ago a, ...,. 1 ...1. V UK " 1 C:.:O:Oandow.:.w:::..:CC 08 Harlan Stauffer Director of Facilities City of Lubbock P.O. Box 2000 Lubbock, TX 79457 Re: Proposal Letter for AE services Municipal Square, 916 Texas Street Dear Harlan, Resolution No. 2002—RO484 November 14, 2002 Item No. 29 October 23, 2002 Parkhill, Smith & Cooper, Inc (PSC ) is pleased to have the opportunity to propose providing continued services for the City at the Municipal Square facility. We have come a long way since 1998, and many improvements have occurred and we know that many more are desired. We have developed a proposed scope of work for your review and based on that scope of services have developed fees commiserate with the anticipated effort. Proposed Architectural and Engineering Services are as follows: 1. Master Plan and Programmatic Review at Municipal Square Facility: In general PSC understands that the desired task is to review previous master planning and programming documents of this facility with the City and the several departments housed within the building. These departments are: Police, Municipal Court, and City Prosecutors. In addition PSC will not interview/involve the following departments as work in their area is complete: IT, and Traffic Engineering and EOC. The EOC in the basement was previously completed and has not been part of the previous master planning effort. The goal of this effort is to confirm available spaces in the previously master -planned locations are still viable for the functions occupying those spaces. The previously renovated spaces since 1998 will not be included in this effort and are anticipated to remain as is. The proposed services include: Limited Program Review: PSC will meet with City and each City Department and review previous room list for that department to determine current relevance. PSC will note changes and reissue updated room list by department. Adjacency requirements between divisions will be confirmed. PSC will assign gross factorization (for walls, corridors, etc) to determine total gross square footage needed for each department. PSC will then compile all departments and summarize the net and gross space needed by department. It is recognized that due to the size of the Police Department that subdivisions within the Police Department will be analyzed as described above. One meeting per department or subdivision is anticipated as well as 2 review meetings. Master plan review: PSC will utilize programmed gross spaces developed above by each department or department subdivision along with previous project work and will update the previous master plan. The updated master plan will incorporate new locations for Crimes against Persons and Property Crimes, and the Teen Court staff, as well as confirm that current gross space required by each department is suitably located. The master plan will "block" space by department or subdivision. Room layout plans of each area during this effort will not occur. Two meetings are icigParkh: , it & Cooper, Inc. .Engineers ■ Architects ■ Planners 4222 85th Street, Lubbock, Texas 79423 (806) 473-2200 FAX (806) 473-3500 Lubbock EI Paso Midland Amarillo Odessa Harlan Stauffer Page 2 October 23, 2002 Phasing and Scoping Plan: PSC will identify a preferred sequence of work based on input by each Department and building factors, such as mechanical zones and code requirements. The goal will be to minimize or eliminate multiple moves. Once a sequence of phases has been developed then PSC will establish projected budgets by phase to assist the City in Capital Budget development for future projects. No additional meetings are anticipated, as this effort will be incorporated into the master plan meetings above. 2. Police Department Investigation Identification Section (ID Lab): The City through previous discussions has approved that the ID lab will be located in the northeast corner on the second floor as delineated on the attached plan. The total area planned to be developed long term for this subdivision is approximately 4900 SF. The entire area will be programmed and a schematic floor plan showing all rooms/spaces will be completed. An area of approximately 2850 SF will be renovated as part of this described project with the remaining area to be an alternate. It is anticipated that the construction budget for the work in the base phase will be $280,000 and will include the replacement of one air handler unit that serves that quadrant of the floor and that no restrooms are renovated as part of this segment of work. Some solid surface counters and shower fixtures are anticipated. It is recognized that this area is right above the IT department on the ground floor and may require added construction effort for this coordination. The anticipated construction cost for the additional alternate area is $150,000. The proposed services for this area include the following: Program and Preliminary Plan Services for total space: The deliverables for this effort will consist of: Room Summary List: PSC utilizing the summary list taken from the information developed above will identify which spaces need to be in each phase of development and will be reviewed to match the space available in each phase. Preliminary Plan: Based on the programming documentation PSC will develop preliminary floor plans that show room size, configurations and circulation and layout by the two phases planned to complete this area. To accomplish this effort PSC anticipates 3 meetings. Basic Services: Once the Program and Preliminary plan have been approved then PSC will proceed with Basic Services (SD, DD, CD, Bid and CA phases). A detailed description of "Basic Services" is delineated later in this document. Police Department Crimes against Persons division: It is understood that the City has approved through previous discussions that the Crimes Against Persons Division will be located west of the administration area on the second floor as delineated on the attached plan. The total planned area to be developed for this division is 5500 SF. PSC understands that the City has approved the previously developed preliminary schematic plan for use with this project. A copy of this floor plan is attached. Based on the plan PSC anticipates a probable construction budget of $435,000. No air handlers are part of this project but the limited renovation of the public restrooms for TAS is a part of the scope. The proposed services for this area include the following: Harlan Stauffer Page 3 October 23, 2002 Basic Services: PSC will provide Basic AE Services excluding SD since it has been completed. (DD, CD, Bid and CA phases). Police Department renovation of old Council Chambers for Multipurpose meeting/training room. The Police would like to see this space renovated with new finishes (paint, carpet, drapes), new lighting, removal of the raised platform and entry kiosk and new projector screen and whiteboard. Based on this level of work and with no HVAC unit replacement it is anticipated that the construction budget for this room should be approximately $42,000. This work will be developed as a bid alternate. The proposed services for this include the following: Basic Services: PSC will provide AE Basic Services (SD, DD, CD, Bid and CA phases). Cooling Tower Replacement: PSC understands that the City wishes to replace the existing cooling tower as a part of this project. The City has stated that a similar previous project had a construction cost of $80,000. The proposed services for this include the following: Basic Services: PSC will provide AE Basic Services (SD, DD, CD, Bid and CA phases). 3. Municipal Court — Teen Court Staff area: It is understood that the City through previous discussions has agreed that the Teen Court Staff will be located in the old courtroom in the southeast corner on the ground floor as delineated on the attached plan. The total area planned to be developed with this project 1850 SF. PSC anticipates a probable construction budget of $225,000. A new air handler is part of this project as is the limited renovation of the public restrooms for TAS and the construction of one restroom for the staff. The proposed services for this area include the following: Basic Services: PSC will provide Basic AE Services. General Comments: PSC anticipates that all work described above will be performed as one project and will result in one construction project with itemized bids by area. PSC anticipates that the June 15, 1998 contract will be amended for this work. An updated Appendix B rate schedule shall be incorporated in the amendment. The anticipated effort for the Basic Services is described in Article 2 of the contract dated June 15, 1998 and is attached. Based on the described effort and assumptions delineated in this proposal letter, PSC proposes the following lump sum fee(s): 1. Master Plan and Programmatic Review at Municipal Square Facility: $ 5,880 2. Police Department: $ 93,793 3. Municipal Court — Teen Court Staff area: $ 27,800 Total fee: $127,473 Harlan Stauffer Page 4 October 23, 2002 Included, as part of this fee proposal is a defined level of service during construction. During the Construction period PSC anticipates a construction period of 8 months and a total of 20 site observation visits/meetings including the pre -construction meeting and development of the punch list and closeout. During the shop drawing review process PSC assumes that submittals will not require multiple re - submittals by the Contractor. PSC will notify the City when a submittal has been rejected. Reviews after a second re -submittal will be considered excessive. Professional Services by PSC for this project (and each project area) will be considered complete after 60 days of occupancy. Excessive construction time will be considered when construction continues 45 days after established and contracted construction period date. Added site visits, excessive construction time, excessive resubmittals of shop drawings and extended post -occupancy services will be completed on an hourly basis. Reimbursable expenses shall be as described in the contract. The proposed schedule for this project from signed amended contract: Master Plan 3 weeks Schematic Phase 2 weeks Construction Documents to 95% completion 6 weeks Owner Review 1 week Documents completed Printing of bid sets Total Sincerely, PARKHILL, SMITH & COOPER, 110 Mary K.Cy tes, AIA Firm Principal MKC/sjj R:\Clerical\AGREE\Lubbock\bs-muncipal sq 102202.doc APPROVED AS TO CONTENT: i ® r Harlan D. Stauffer, acilities ager APPROV D AS TO FORM: William de Haas— Contracts Manager/Attorney 2 weeks 1 week 15 weeks Accepted by, City Of Lubbock Date ATTEST: By Rebecca Garza — City Secretary 2002 Resolution No. 2002-RO484 PARKHILL, SMITH & COOPER, INC. HOURLY RATE SCHEDULE CURRENT THROUGH DECEMBER 31, 2002 PROFESSIONAL LEVEL VII.............................................................139.00 Engineer VII Architect VIII Landscape Architect VIII PROFESSIONAL LEVEL VI..............................................................114.00 Engineer VI Architect VII Landscape Architect VII PROFESSIONAL LEVEL V................................................................ 98.00 Engineer V Architect VI Landscape Architect VI PROFESSIONAL LEVEL IV............................................................... 85.00 Engineer IV Architect V Landscape Architect V PROFESSIONAL LEVEL III............................................................... 76.00 Engineer III Architect IV Interior Designer V Engineering Technologist IV Resident Project Representative IV Landscape Architect IV PROFESSIONAL LEVEL II................................................................ 68.00 Engineer I/H Architect III Interior Designer IV Engineering Technologist III Resident Project Representative III Landscape Architect III PROFESSIONAL LEVEL I................................................................. 64.00 Intern (Architect) I/II Interior Designer III Intern (Interiors) II Engineering Technologist I/II Resident Project Representative I/II CADD Manager V SUPPORT STAFF III........................................................................ 61.00 Engineering Technician III/IV CADD IV Administrative Secretary III SUPPORTSTAFF II......................................................................... 51.00 Accounting Clerk CADD Clerical Engineering Technician I/II Administrative Secretary I / II SUPPORT STAFF I.......................................................................... 31.00 Accounting Clerk Trainee CADD Trainee Clerical Trainee The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2002 through December 31, 2002. After December 31, 2002, invoices will reflect the Schedule of Charges currently in effect. 0 a 9 L �-t- `-- N Resolution No. 2002-R 0484 ru Resolution No. 2002-80484 _Q1 .T rI E A M E R I C I N S T I T U T E O F A R C H I T E C Resolution No. 2002-RO484 EXHIBIT A Resolution No. 5941 Item No. 17 June 25, 1998 AIA Document BI51 Abbreviated Form of Agreement Between Owner and Architect for Construction Projects of Limited Scope 1987 EDITION THIS DOCUMENT HAS L1IPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATIO.`'. AGREEMENT made as of the 15 th day of June in the year of Nineteen Hundred and ninety-eight. BETWEEN the Owner: City of Lubbock Game and address) P.O. Box 2000 Lubbock, TX 79457 and the Architect: Parkhill, Smith & Cooper, Inc. (.dame and address) 4010 Avenue R Lubbock, TX 79412 For the following Project: (include detailed description of Pmject, location, address and scupe.) A :Master Plan, building survey record plan and phase one renovation of Municipal Square facility at 916 Texas Avenue further described in Appendix A. The Owner and Architect agree as set forth below. Copyright 19'4. 19'78. L 199- by The American Institute of Architects. 1-35 New York Avenue. N V*., %Va,hingnm. D.(:.20006. Reproduction of the material herein or substantial quotation of its provisions without written permission of the ALA violates the copyright laws of the United States and Will he subject to legalprosecution. ALA DOCUMENT 8151 • ABBREVIATED OWNER•AR(:I{ITE(:T A(,REE.MENT - rIiIRD EDITION •SIA ' —1 -19H - THE C1`)R- THE AMERICAN INSTITUTE OF AROIITECTS. 1'« NM' YORK AVENVE. `W. wASHINGTON. DA:. _'M(Xi B151-1987 1 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. Ccl� Cf , TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consist of those services per- formed by the Architect. Architect's employees and architects consultants as enumerated in Articles 2 and i of this Agreement and any other services included in Article 12. 1.1.2 The Architect's services shall he performed as expedi- tiously as is consistent with professional skill and care and the orderly progress of the Work. 1.1.3 The services covered b:• this Agreement are subject to the time limitations contained in Subparagraph 1 1.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1.1. The Architect's Basic Services consist of those described under the three phases identified below, any other services identified in Article 12. and include normal structural, mechani- cal and electrical engineering services. 2.2 DESIGN PHASE 2.2.1 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 2.2.2 Based on the mutually agreed-upon program. schedule and construction budget requirements, the Architect shall prepare. for approval by the Owner, Design Documents con- sisting of drawings and other documents appropriate for the Project. and shall submit to the Owner a preliminary esEtiitEe to opinion of probable construc— tion cost. 2.3 CONSTRUCTION DOCUMENTS PHASE 2.3.1 Based on the approved Design Documents, the .architect shall prepare. for approval by the Owner. Construction Docu- ments consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project and shall advise the Owner of any adjustments to previous preli in�r, - ttt ­x—opinion of prorgable construction cost. 2.3.2 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. pinion of probable 2.3.3 Unless provided in Articre 12. the Architect, following the Owner's approval of the Construction Documents and of the latest Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. 2.4 CONSTRUCTION PHASE -ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.4.1 The Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the Contract for Construction and ternilnates at the earlier of issuance to the Owner of the final Certificate for Payment or 64 days after the date of Substantial Completion of the Work. 2.4.2 The Architect shall provide administration of the Con- tract for Construction as set forth below and in the edition or AIA Document A201. General Conditions of the Contract t"Or Construction, current as of the date of this Agreement. 2.4.3 Duties, responsibilities and limitations of authority of tl.c Architect shall not be restricted. modified or extended without written agreement of the Owner and Architect with consent of the Contractor, which consent shall not be unreason:uii. withheld. 2.4.4 The Architect shall be a representative of and shall advt,c and consult with the Owner (1) during construction until tin. payment to the Contractor is due and (2) as an Additional vice at the Owner's direction from time to time during the �.or- reccion period described in the Contract for Construction. 2.4.5 The Architect shall visit the site at intervals appropn:uc to the stage of construction or as otherwise agreed liy aic Owner and Architect in writing to become generally Imntiix with the progress and quality of the Work completed and determine in general if the Work is being performed in a nna::- ner indicating that the Work when completed will he in accor- dance with the Contract Documents. However. the krchitcc- shall not be required to make exhaustive or continuous on ->tic inspections to check the quality or quantity of the Work. con the basis of on-site observations as an architect, the Architec: shall keep the Owner informed of the progress and quaiiEV of the Work. and shall endeavor to guard the Owner against defects and deficiencies in the Work. (.tivre extensive 111' C(% representation m aY he agreed to era an Additional. Vince_ descrihec!!u Pcrrcrl,�r�rpl.[,3.?.) In general site visits shall average twice monthly. 2.4.6 The Architect shall not have control over or charge of and shall not be responsible for construction means. methods. techniques. sequences or procedures. or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. The Architect shall not be responsible for the Contractor's schedules or failure to carr• out the Work in accordance with the Contract Documents. The Architect shall not have control over or charge of acts or omissions of the Contractor: Subcontractors. or their agents or employees. or of any other persons performing portions of the Work. 2.4.7 The Architect shall at all times have access to the ',Fork wherever it is in preparation or progress. 2.4.8 Based on the Architect's observations and evaluations t )f the Contractor's Applications for Payment. the Architect -hail review and certify the amounts due the Contractor. 2.4.9 The Architects certification for payment shall Cun!,[t[Utc a representation to [lie Owner. hatted on the Architects vations at the site as provided in Subparagraph 2.-l.; and on tine AIA DOCUMENT 8151 - I�BBREyIATED OWNE.R•AKCI ITF.CT A(;RF.ENIE.NT - THIRD EUiTION • MAI • ; 19H - THF. A\IERICA\ INSTI7'I:TE OF ARCHITECTS. I-�� VF0.' 1'nRA A�'EVCE. V>Y'. �l'Atit{IVGTC>ti. U C. pl)11(1 8151-1987 2 WARNING: Unlicensed photocopying violates U.S. copyright taws and is subject to legal prosecution. ARTICLE 5 CONSTRUCTION COST 5.1 DEFINITION 5.1.1 The Construction Cost shall be the total cost or esti- mated cost to the Owner of all elements of the Project designed or specified by the Architect. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, plus a reasonable allowance for. the Con- tractor's overhead and profit. In addition, a reasonable allow- ance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction. 5.1.3 Construction Cost does not include the compensation of the Architect and Architect's consultants. the costs of the land. rights-of-way, financing or other costs which are the respon- sibility of the Owner as provided in Article 4. 5.2 RESPONSIBILITY FOR CONSTRUCTION COST 5.2.1 It is recognized that neither the Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices. or over competitive bidding, market or negotiating conditions. Accord- ingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect. 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget. unless a fixed limit has been agreed upon in writing and signed by the parties hereto. Fixed limits, if any. shall be increased in the amount of an increase in the Contract Sum occurring after execution of the Contract for Construction. 5.2.3 .arty Project budget or fixed limit of Construction Cost may be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. 5.2.4 if a fixed limit of Construction Cost is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall: .1 give' written approval of an increase in such fixed limit: .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 if the Project is abandoned, terminate in accordance with Paragraph 8.3; or .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost. 5.2.5 If the Owner chooses to proceed under Clause >?.4.4. the Architect, without additional charge, shall modify the Con- tract Documents as necessary to comply with the fixed limit. if established as a condition of this Agreement. The modification of Contract Documents shall be the limit of the Architect's responsibility arising out of the establishment of a fixed limit. The Architect shall be entitled to compensation in accordance ARTICLE 6 USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specifications and other documents pre- pared by the Architect for this Project are instruments of the Architect's service for use solely with respect to this Protect. and the Architect shall be deemed the author of these docu- ments and shalt retain all common tars•, statutory and other reserved rights, including the copyright. The Owner shall he permitted to retain copies, including reproducible copies. of the Architect's Drawings, Specifications and other documents for information and reference in connection with the Owner s use and occupancy of the Project. The Architect's Druwinp_ . Specifications or other documents shall not be used by the Owner or others on other projects, for additions to this Protect or for completion of this Project by others, unless the Architect is adjudged to be in default under this Agreement. except by agreement in writing and with appropriate compensation u) the Architect. 6.2 Submission or distribution of documents to meet offtciai regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in deroga- tion of the Architect's reserved rights. ARBITRATIGN par ' s to this Agreement arising out of or relating to this Ag c meat breach thereof shall be subject to and decided h arbl• tration i accordance with the Co/Agreements ion lnduticry . rhnr; tion Rules f the American Arbitratsociation c rends u: effect unless"the parties mutually athern is �o arbitra tion arising out f or refuting to this ents all include. in•consolidation, jot der or in any oan r. an additional person or entity no part to this it. except by .vnt- ten consent containiri a specific ra to this Agreement signed by the Owner, A meet, anther person or entitt- sought to be joined. Cons nt to arn involving an uddi- tional person or entity shall no te consent to arbi[ra tion of any claim, disputeentNT\he hen matter in question not described in the written co foregoing agreement to arbitrate and other agree nts to a itrate with an additional person or entity duly c sented to b - Ne parties to this Agree- ment shall be specific y enforceable in cordance with appli- cable law in any co rt having jurisdiction ereof. 7.2 In no even hall the demand for arbitrate be made after the date wh institution of legal or equitab! proceedinvs based on s claim, dispute or other matter in question would be. barre v the applicable statutes of limitations. T.3 a award rendered by the arbitrator or arbitratorsshall he fin- . and judgment may he entered upon it in accordancei: ARTICLE 8 TERMINATION, SUSPENSION OR ABANDONMENT with this Agreement for all services performed whether or not 8.1 This Agreement may he terminated h.• either part• upon the Construction Phase is commenced. not less than seven days' «•ritten notice should the other par[% - AIA DOCUMENT 8151 • 4bliREN'IATEU o'k•NF.R•.aRt:I lli'F.CTA(;REE>tE\I' • !'I IIRD FUrI'U )� • AlA ` • C 19H - THE AMERICAN' INSTITUTE OF ARCHITECTS. 1-;; NEW YORK AVENt't:, N W. `VA>HIN(.TON, U t:. _tank) B151-1987 4 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 10.3.1 An initial payment as set forth in Paragraph 11.1 is the minimum payment under this Agreement. 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to ser- vices performed within each phase of service. 10.3.3 If and to the extent that the time initially established in Subparagraph 11.5.1 of this Agreement is exceeded or ex- tended through no fault of the Architect, compensation for anv services rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 11.3.2. 10.3.4 When compensation is based on a percentage of Con- struction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are per- formed on those portions, in accordance with the schedule set forth in Subparagraph. 11.2.2, based on (1) the lowest bona tide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such por- tions of the Project. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES AND REIMBURSABLE EXPENSES 10.4.1 Payments on account of the Architect's Additional Ser- vices and for Reimbursable Expenses shall be made monthh• upon presentation. of the Architect's statement of sen -ices rendered or expenses incurred. 10.5 PAYMENTS WITHHELD 10.5.1 No deductions shall be made from the Architect's com- pensation on account of sums withheld from payments to contractors. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 11.1 AN INITIAL PAYMENT OF zero Dollars ($ 0.00 shall be made upon execution of this Agreement and credited to the Owner's account at final payment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES. as described in .article 2. and any other services included in Article 12 as part of Basic Services. Basic Compensation shall be computed as follows: (6tsen Haws u! campensatian. including stipulated slims. mulliples ar perc-enuages. caul iAmtij)- J)ba es to a HicEr /uirtrculur me tlx,cG uJ c'unrpahe+una.r npp/r. r/ ruressun Stipulated sum of $ 116,111 distributed as follows: Building Survey and Record Plan in CADD format. $16,390 Master Planning Services $19,953 BAsic Architectural and Engineering Services $79,768 for phase I renovation. 11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost. progress payments for Basic Services in each phase shall total the following percentages of the total Basic Compensation payable: tlusert adtlumpral pintses as apprr,prrai .t Building Survey/Record Plan and Master Planning Services shall be invoiced separately from Basic -Services. Design Phase: percent (35 "s>) Construction Documents Phase: percent (40 "; ) Construction PhasulBid Phase ercent (25 Total Basic Compensation: one hundred percent (I 0o%,) AIADOCUMENTH151 • CitiiRE�'IA7'EDO�X'NER-ARCIiITF(.TAGREE.%IFNT•'riiiRDFDITION- MA' • c. 198 - THE AMERICA` INSI-TTI-TE OF ARCHITECTS. I"ii NEW YORK AVENUE. N W . WASHINOTON. U.C. Loo(xi B151-1987 6 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. 11.3 COMPENSATION FOR ADDITIONAL SERVICES 11.3.1 FOR PRO IECT REPRESENTATION BEYOND BASIC SERVICES. :Is described in Paragraph 3.2, compensation hail computed as follows: At rates shown in Appendix "B". 11.3..2 FOR ADDITIONAL SERVICES OF THE .ARCI IITECT pro\•idee.t under Article i or identttird in Article 12. contprmatu>n be computed as follows: tinserl hasrs roJ conrpt•re.+rr[rurr. rncludlrt¢ rates urul.e,r nnr!liJrlrs „I nlreLf Pertinnel Erpolw Ior• Nr•inrtpal.+ ami rrnpLnrrc+. torr/ edenlrlr Ilnmflxd., aum rnrpl(rees• rJ reeprrred. Idtnw), spttvtrc wri'lLe. to u'hrtlr pturtutrlar r»etlxrria a/ t'onr/x rt+uunn ppJ,ltt it rrrx(•ssrn'r , At rates shown in Appendix "8". 11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS. including additional structural. mech:ulical and electrical ctigineerutL -c.-- vices c:- vices and those provided under Article i or identified in Article 13 as part of Additional Services. a multiple of one point fifteen 1.15 ) times the amounts billed to the architect for such services. f/dtmt/t' sprtttic' lrpes of consullurrrs nr .-Irtrc/c /:. it rtquurr! r 11.4 REIMBURSABLE EXPENSES 11.4.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 10.3. and any other items included in Article 1-' as ReirtlbllrsahiC Expenses. a multiple of one point fifteen ( 1.15 ) times the expenses incurred h\' the Architect. :i:c Architect's employees and consultants in the interest of the Project. 11.5 ADDITIONAL PROVISIONS 11.5.1 IF THE BASIC SERVICES covered by this Agreement have not been completed within eighteen ( 18 ) months of the date hereof. through no fault of the Architect. extension of the architect s services beyond that time sil:ui be compensated as pr.0vided in Subparagraphs 10-3.3 and 11-3.2. 11.5.2 Payments are due and payable ten ( 10 ) days from the date of the .architect's invoice. Amounts unpaid thirty (30 ) days after the invoice date shall hear interest at the rate entered below. :!r in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of merest agrevel upon l one percent (1.0) per month (I -sura lure , and rc'(Ili tvnerits ruttier fhe Feder-rit Trulh nr Lendnrt; A, I surulur state rrrrri h.t ar t r.rr+/nava t reda Iain, curd other ,t the r ritwr, , war An n le'l > !n-rnt rpal plain, nI hu"nes.. tlrt• /"'/boor r,/ fife Prow, / and d'e'llhen, rrtn' 11!(,11 :hr r rnrrGtr of thh prnrr+;„n +perdu' Alai udrn r +horrid he .•otatrn•a a :: •. respett A. delrnon% nr rru,drltrruone and al.+o re¢rtrdura; rorluururrrtt+ +lith it., rt'rrfteu ter+t .,..rn'r• r.r uzurrrc r . 11 .5.3 The rates and multiples set forth for Additional services shall be :(nnually adjusted in accordance with normal saLu\ act ic%% practices of the Architect. AIA DOCUMENT 8151 • ABllHV1ATEl) ONX'NF.R AR(.I II'I'E(.T A(,KF.EMh'%*l' • I'IIIKI) h.l)l i Ill” • A[A • 1 `)H - THE A>li:Rl(:AX IX','1-11'1'1*/' OF ARCn11'F.(:-I'S, i`(; \ti\C' 1't )Rt :\\'F.Vt'li. V \C'. \\.A�Ht1r, i'r>� h t. _uooi, B151-1987 7 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. ARTICLE 12 OTHER CONDITIONS OR SERVICES (Insert desrry,nr,n, r,/ „cher, >err•rcr.S'. I(le+ltrl)• .Idditiruru/ lrrr icrc inc/rrrled a J) ,,I /irrsnc (.nnyaorsa(tanr and urr,r/i/iruhr, is It, (!u• fun'»u•rN card "nu/r(.ItsaUrnr indtrdeel ru this Agreenrc•ut ) 1. The architect shall maintain during the course of this contract, a minimum of $1,000,000 in Professional Liability Insurance. 2. All quantities of drawings and reports/specifications, in excess of one complete set to the owner shall be a reimbursable expense. This Agreement entered into as of the day and year first written above. APPROVED AS TO CONTENT: 1. ( ur Gary . Smith Facility Manager City of Lubbock ATTEST: /"i) Lh�- RAYTPIE DARNELL CITY SECRETARY OWNER: 4"�Zx ( V, WINDY SITTON MAYOR Approved as to Form /.r,GG,.--- 4L 14- William de Haas Municipal Contracts Attorney czz-ri-r-iffeeffief.. "....feet -r 4th d 7�-eRF P-A-r-itteas •.V -.o -o OJA f ARlcf{/� � � S/11tTH '� �oaror 2,�r✓G. OWNER ATTEST ARCHITECT 1 LSi�;ucrlr rr/ l.�i,�trurrrrr/ C, Clayton Yeager SBGrti�/'h' //'tGlNrct^ President (1,rinietl ncune erne! title) 11111nnted Ncuue• and title) l CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT 8151 • Ali BRF.t•IATEU t V XER-A RCI IITECT AGREEM F'Xl" •'i'1I1RU t.I)I'I"ION • AIA' • 19H- T(iE. AMERICAN I��i"t1"("TE OF ARCHITECTS. I-V; NEW YORK AVENUE. NI\'., \,x'A�,HINGT0 N. 1)C .(>un(, B151-198] 8 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution.