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Home My WebLink AboutResolution - 2002-R0471 - Letter Of Award - Culligan Of Lubbock - 10/24/2002Resolution No. 2002-R 0471 October 24, 2002 Item No. 39 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for bottled water and water treatment systems - annual pricing per ITB #215-02/BM, by and between the City of Lubbock and Culligan of Lubbock, Texas and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 24th ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor Kilman, Airchasing Manager APPROVED AS TO FORM: William de Haas Contract Manager/Attorney gs/ccdocs//lculligan. res October 1, 2002 day of October , 2002. P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 October 24, 2002 Jack Clark Culligan 6024 43, St. Lubbock, TX 79407 Resolution No. 2002—RO471 October 24, 2002 Item No. 39 Office of Purchasing RE: ITB #215-02/13M — BOTTLED WATER & WATER TREATMENT SYSTEMS — ANNUAL PRICING Dear Mr. Clark: Culligan has been awarded the items noted below for Bottled Water & Water Treatment Systems - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #215- 02/13M. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning October 24, 2002 and ending October 23, 2003. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: (Annual Quantity) 8. 3 each Installation charge for water purification systems at various locations @ $0.00 each 9. 3 each Monthly rental fee for water purification systems: Pinkies @ $200 each; General Store @ $50 each; Lubbock Application Site @ $45 each 3. Culligan's bid dated September 23, 2002, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event Culligan fails to perform in accordance with their proposal dated September 23, 2002. CITY OF LUBBOCK: Mayor APPROVED AS TO CONTENT: UL�� Victor Kilman Purchasing Manager APPROVED AS TO FORM: 6& /� illiam D. de Haas Contract Manager/Attorney cc: Bob Prather, Health Department Sherry Stevens, Water Utility Administration Vendor File ATTEST: 4 '�a "'`e Rebecca Garza � �' City Secretary ITB # 215-02/121M, Bottled Water and Water Treatment Systems -Annual Pricing Resolution No. 2002—R 0471 SUBMITTO: CITY OF LUBBOCK PURCHASING DEPARTMENT 1625 137H STRUT, RM L04 iftCITY OF W BBO CK, TEXAS LU BBO CK TX 79401-3830 AN EQUAL CONTACT PERSON: OPPORTUNITYBruce INVITATION TO BI D MacNaIr- Senior M= EMPLOYER . TE-: 806.775.2167 FAX: 806.775.2164 hftp://purchasing.ci.lubbock.tx.us TITLE NUMBER SUBMITTAL DEADLINE Bottled Water and Water Treatment SjdemsAnnual 215-02/BM September 26, 2002,1:00 P.M. Pricing CSr PREBID DATE, TIMEAND LOCATION: September 20,2002,9:00 A.M. CST, S(JBMITTALSR6CBVED AFTERABOVE Municipal Building, Planning Conference Room 107,1625 13 1h Street, Lubbock, DATEAND 77MEKILLNOTBE Texas 79401 CONSDBRED RESPONDENT NAME co "NO 9 A pt/ IF RETURNING ASA BID", PLEASE COM PLETEAND RETURN THE STATEMENT OF"NO BID". MAILING ADDRESR I'o G 2 `l- CITY— STATE— ZIP. J L d '79 By my signature I certify that this offer is made without prior "4 O — Flo understanding, agreement, or connection with any corporation, firm, businessentity,orperson submitting anoffer for the same T L.EPHONENO: 806 79.2 -5-2;q) materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is FAX NO: accepted, the offeror will convey, sell, assign, or transier to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the EMAIL United States and the State of Texasfor price fixing relating to the particular commodity(s) or services) purchased or acquired by the City of Lubbock. At the City's discretion, such assignment shalt be FEDERAL TAX ID NO. OR SOCIAL S�URITY NO. _ 61 made and become effective at the time the City tenders final t to the vendor. THE CITY OF LUBBOCK MEEft MTHE RIGHT TO ACCEPTOR REST ANY AND ALL BIDS IN WHOLEOR IN PART AND WAIVE ANY INFORMALTTY IN THE COMPETITIVE BID PROCESS FURTHER, THE CITY RE51 WE5 THE RIGHT TO ENTER INTO ANY CONTRACTDEEMED TO BE1N THEBESTINTESESTOFTHECTTY. THEBIDDERH9iEBYACKNOWLEDGESREr.BPT OFAND AGRB31TS91D ISBASED ON THEFDLLOWING ADDENDA. #1 #29#3,;�� #4,,� (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the -sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING BCAMINED THE INVITATION TO BID AND SPECIFICATION$ AND BBNG FAMILIAR WITH THE CONDITIONS TO BE MET, HERBY SIBMITS THE FOLLOWING BID FOR FURNISHING THEMATE4IAL, EQUIPMENT, LABORAND EVERYTHING NECESSARY FORPROVIDING THEITEMSLISTED ON THE ATTACHED BID FORM AND AGREE5TO DELIVE2SAID ITEMSATTHE LOCATIONSAND PORTHEPRICESSETFOFRTH ON THEBID FORM. AN INDIVIDUAL AUTHORIZE) TO BIND THECOMPANY MUST SIGN THEFOLLOWING SECTION. FAIWRETO EXECUTE THISPORIION MAY RESULT IN BID RE0TION. A Signature Title c k CL,4 tZ is Piintlrype Name ITB #215-02/BM Date THISFORM MUST BECOMPLETED AND RETURNED WITH YOUR RESPONSE , 77 ITB # 215-MBM, Adderldurn 01 City: ✓ a 144�,..-.State: ZR Zits C) MNVBEFirm: Woman { BlackAmericcri Native American Authorized entative - rrust sigh by ha&d Officer Name and Title:_ �JO4/, Y �J �% e S Please Print Business Telephone Number FAX: FOR CITY USE ONLY Bid Form Item Numbers) Awarded to Above Named Firmllndividuai:— Date of Award by City Courcil (For bids over S25.tIM; ___—_ Date P,OICont`act Issued: i I i ITS # 215-07JBM Ad 1 ! SON 60/80'd 691-1 (?611511906 91,1ISdHOd116-M006601 d0 Alla-woad wd00:50 70-Et-d6S Resolution No. 2002-RO471 W"I'MOPO=1 Culligan of Lubbock 6024 43rd Street Lubbock, Texas 79407 (806) 792-3341 Fax (806) 795-1063 September 24, 2002 City of Lubbock Purchasing Department Lubbock, Texas 79401 RE: Summary and Explanation of Bid ITB #215-02/BM. 1. Installation of water -dispensing units. They are already in place therefore no charge. Any lost bottles or misplaced coolers are replaced at $65. 2. Five Gallon water price is $3.99. Bottle replacement is $6.00 per bottle. There is no initial bottle deposit. The bottles are already there. 3. There is no installation charge for water purification systems because they are already installed. 4. The monthly rental fees for the water purification systems is as follows: Pinkies $200/month Gen Store 50/month Lub Appl Site 45/month Jack Clark Culligan of Lubbock ITB # 215-02/BM, Bottled Water and Water Treatment Systems -Annual Pricing City of Lubbock Resolution No. 2002—RO471 Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. in order to receive consideration, bidders must submit this affidavit to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13`h Street Lubbock, TX 79401 Complete all areas below. Incomplete affidavits may be rejected. Local Business Name: RJ) v5 C AV o L v 6 LO Ck Local Address (must be within the City limits): O 2 `1 -f 5y7 St 1. Is the above address the principal place of business for the business named above? t% a s 2. How many residents of the City of Lubbock are employed at the above business location? 2 O 3. Year your business was established in the City of Lubbock: /?/,g 4. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number: ?5- - 0 2 09`3 D Company Name and Address (as it appears on permit): %1Zl�ys CLP Lu 4o79-Ya17 5. Does your business have more than one office in the State of Texas? Yes X No If Yes, identify the office location considered as the point -of sale credit for sales tax purposes: 6. Was the local business required to pay business and/or real property tax for the most recent tax year? Yes No If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. It is further acknowledged that any person, firm, corporation or entity intentionally submitting false information to the City in an attempt to qualify for eligibility shall be prohibited from bidding on City of Lubbock oducts andp#rrvices for period of one (1) year. Authorized Signature: Q C `--C Date: -3 Printed Name and Title: J 14 C k C z-Axzk ry1q NZ. ITB #215-02/BM 20