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Home My WebLink AboutResolution - 2002-R0419 - Letter Of Award - Hester's/Mcglaun - 10/10/2002Resolution No. 2002-RO419 October 10, 2002 Item No. 42 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for office supplies - annual pricing per ITB #212-02/DC, by and between the City of Lubbock and Hester's/McGlaun of Lubbock, Texas. and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this loth ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: -V�� Kq�� Victor Kihnan, Purchasing Manager APPROVED AS TO FORM: William de Haas Contract Manager/Attorney gs/ccdocs//Itrofaward-Hesters-McGlaun. res October 1:, 2002 day of October ,2002. MARC MCDOAL, MAYOR ti P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 October 10, 2002 Ronald M Watts Hester's/McGlaun PO Box 3098 Lubbock Texas 79452 RE: ITB #212-02/13C — OFFICE SUPPLIES — ANNUAL PRICING Dear Mr. Watts: Resolution No. 2002—RO419 October 10, 2002 Item No. 42 Office of Purchasing Hester's/McGlaun has been awarded the Office Supplies - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #212-02/DC. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning October 10, 2002 and ending October 9, 2003. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: 1. Firm discount off all office supply items @ 56% discount 3. Hester's/McGlaun bid dated September 26, 2002, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event Hesters'/McGlaun fails to perform in accordance with their proposal dated September 26, 2002. mayor APPROVED AS TO CONTENT: Victor Kilman Purchasing Manager APPROVED AS TO FORM: William D. deHaas Contract Manager/Attorney cc: Bid Folder Vendor File ATTEST: Rebecca Garza City Secretary ITB #212-02/DC, Office Supplies -Annual Pricing SUBMIT TO: CITY OF LUBBOCK PURCHASING DEPARTMENT iftk 1625 13T" STREET, RM L04 CITY OF LUBBOCK, TEXAS LUBBOCK, TX 79401-3830 AN EQUAL OPPORTUNITY INVITATION TO BID CONTACT PERSON: Diana Caudillo EMPLOYER TEL: 806.775.2167 FAX: 806.775.2164 httpd/purchasing.ci.lubbock.tx.us TITLE: Office Supplies -Annual Pricing NUMBER: 212-02/DC SUBMITTAL DEADLINE: September 27, 2002, 2:00 p.m. CST PRE BID DATE, TIME AND LOCATION: SUBMITTALS RECEIVED AFTER ABOVE DELETED DATE AND TIME WILL NOT BE CONSIDERED RESPONDENT NAME: 5 S �G4g try IF RETURNING AS A "NO BID", PLEASE COMPLETE AND MAILING ADDR SS: RETURN THE STATEMENT OF "NO BID". .00 3 a CITY - STATE - Z IP: By my signature I certify that this offer is made without prior .� LZ%931.5 2 understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same TELEPHONE NO: 5-06 - 766 _ 8WW materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is FAX NO: 5-06- 77067 accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the E-MAIL: United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. City of Lubbock. At the City's discretion, such assignment shall be „ made and become effective at the time the City tenders final payment to the vendor. THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1-4r,— #2__jy_ #3 #4 #5 (Please Initiab The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Willa officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm;_ YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. A INDIVIDUAL A O D TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE /( THIS P ION Y I ,REJECTION. %1 Authorized Signature Title PA )�Ii4 <5,0k'7;7_Z 6 ZOa PrintfType Name Date 212-02DC.doc THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. ITB #212-02/DC, Office Supplies -Annual Pricing BID FORM Office Supplies -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #212-02/DC In compliance with the Invitation to Bid #212-02/DC, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #212-02/DC is by reference incorporated in this contract. ITEM DESCRIPTION Percent Discount Delivery Das ARO** 1. Firm Discount Off All Office Supply Items Ar SEF_ 4ke4cly,00;,1V1 *PRICE: F.O.B. City of Lubbock **Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar .days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local government entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in accordance with contract terms and conditions, in addition to orders from the City of Lubbock. Cl YeS CS(NO 5rAVco , T741 C_ yy THIS BID IS SUBMITTED BY G� a corporation organized under the laws of the State of 7,,,aX/9,5 or a partnership consisting of or an individual trading as of the City of 1-14_- ,�q/,K 77X Firm: Address:_ ,/_'? J City:z_��eale' State: T' zip 7�62 MIME Firm: I I Hispano AmeUgn I I Asian Pacific American I I Other (SDecifv) Authorized Representative - muit sign by Officer Name and Please Print Business Telephone Number V) 76,6 (> g FAX: 6 7 7" 6 7 FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.OJContract Issued: 212-02DC.doc 2