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Home My WebLink AboutResolution - 2002-R0378 - Contract For Engineering Services - Hugo Reed And Associates, Inc. - 09/17/2002Resolution No. 2002—R 0378 September 17, 2002 Item No. 55 1;�.'161*81#161 ! BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for engineering services, by and between the City of Lubbock and Hugo Reed and Associates, Inc. of Lubbock, Texas and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this ATTEST: Reb cca Garza, City Secretary APPROVED AS TO CONTENT: Larry Hertel, P.E., City Engineer APPROVED AS TO FORM: William de Haas Contract Mananger/Attorney gs: /ccdocs/Contract-HugoReed&Assoc. res September 9, 2002 17th day of September , 2002. Resolution No. 2002—R0378 September 17, 2002 Item No. 55 98th STREET STORM SEWER PROJECT from PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA LAKE 93 CONTRACT FOR ENGINEERING SERVICES THE STATE OF TEXAS § THE COUNTY OF LUBBOCK § THIS CONTRACT is made by and between the City of Lubbock, Texas, hereinafter called the OWNER, and Hugo Reed and Associates, Inc., hereinafter called HRA. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER and HRA do mutually agree as follows. AGREEMENT ARTICLE 1. CONTRACT PERIOD This contract becomes effective when fully executed by both parties. The effective date of this contract shall be September 17, 2002. The Project Contract Period shall be five (5) months, beginning on the date that HRA receives written Notice to Proceed from the OWNER. HRA will not begin work or incur costs until so authorized in writing by the OWNER. ARTICLE 2. SCOPE OF SERVICES HRA will provide the professional services described in Attachment A, "Project Scope and Services." The OWNER will furnish services described in Attachment B, "Services to be provided by OWNER." ARTICLE 3. COMPENSATION The maximum amount payable under this contract for Basic Services and Basic Reimbursables shall not exceed $ 150,730.00. Payment is authorized for costs incurred in accordance with the fee schedule attached hereto and labeled Attachment C, "Basis for Payment." HRA is authorized to submit periodic requests for payment within thirty days after costs are incurred as authorized herein. The request for payment shall be made using forms acceptable to the OWNER and shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current billing. All requests for payment will be mailed to the address shown on the signature page of this contract. ARTICLE 4. WORK AUTHORIZATION The OWNER will authorize the work as described in Attachment A to be performed by HRA by the execution of this contract. The total cost authorized shall not exceed the maximum amount payable established in Article 3, "Compensation," nor shall completion dates extend beyond the end of the contract period established in Article 1, "Contract Period", unless either is authorized by amendment as provided hereinafter. ARTICLE 5. PROGRESS Upon acceptance of a work authorization, HRA shall undertake and complete the authorized work. The OWNER or HRA can request conferences to be provided at HRA's office, the office of the OWNER, or at other agreed upon locations. Entrineering Services, Hugo Reed & Associates, Inc. & City of Lubbock Page 1 ARTICLE 6. INSPECTION OF WORK The OWNER and any of their authorized representatives have the right at all reasonable times to inspect or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any inspection or evaluation is made on the premises of HRA, HRA shall provide all reasonable facilities and assistance for the convenience of the inspectors in the performance of their duties. All inspections and evaluations shall be performed in such a manner as will not unduly delay the work. ARTICLE 7. AMENDMENTS If it becomes necessary at any time during the contract period to change the scope of work, the contract period, the maximum amount payable, the complexity, or the character of this contract, an amendment must be prepared and executed within the contract period established in Article 1 above. Any such amendment will be made in writing agreed to by all parties hereto and duly executed before the end of the contract period specified in Article 1 above. ARTICLE 8. SUSPENSION OF WORK Should the OWNER desire to suspend the work but not terminate the contract, the OWNER will issue a written order to stop work setting out the terms of the suspension. HRA will stop all work and cease to incur costs during the term of the suspension. HRA will resume work when notified to do so in writing by the OWNER. Suspension of work does not extend the contract period. If additional time is required to complete the work because of the suspension, a contract amendment will be executed in accordance with Article 7, "Amendments." ARTICLE 9. REPORTING HRA shall promptly advise the OWNER in writing of events which have a significant impact upon the contract, including: 1. Problems, delays, or adverse conditions which will materially affect the ability to meet time schedules and goals, or preclude the attainment of project work units by established time periods. A statement of the action taken or contemplated shall accompany this disclosure. 2. Favorable developments or events which enable meeting time schedules and goals sooner than anticipated or producing more work units than originally projected. ARTICLE 10. RECORDS HRA agrees to maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred and work performed hereunder and shall make such materials available at its office during the contract period and for seven years from the date of final payment under the contract for inspection by the OWNER or any of their duly authorized representatives for the purpose of making audits, examinations, excerpts, and transcriptions. ARTICLE 11. OWNERSHIP OF DOCUMENTS Upon completion or termination of this contract, all documents prepared by HRA or furnished to HRA by the OWNER shall be delivered to and become the property of the OWNER. All sketches, photographs, calculations, and other data prepared under this contract shall be made available, upon request, to the OWNER without restriction or limitation on their further use, however, re -use of any documents by OWNER or others for any purpose other than originally intended and Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock Page 2 specific to this Project shall be at the sole risk of the user, and HRA shall bear no liability for such re- use. HRA may, at its own expense, have copies made of the documents or any other data furnished the OWNER under this contract. ARTICLE 12. HRA RESOURCES HRA warrants that the firm presently has adequate qualified personnel in its employment for performance of services required under this contract, or will be able to obtain such personnel from sources other than the OWNER. Unless otherwise specified, HRA shall furnish all equipment, materials, and supplies required to perform the work authorized herein. All employees of HRA or of any subcontractor shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of HRA or any subcontractor who, in the opinion of the OWNER, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project. ARTICLE 13. SUBCONTRACTS HRA shall not subcontract or otherwise transfer any portion of the work authorized in this contract unless specifically authorized in writing by the OWNER. HRA will require any subcontractors to comply with the applicable terms of this contract. ARTICLE 14. SUCCESSORS AND ASSIGNS The OWNER and HRA each bind itself, its successors, executors, administrators and assigns of such other party in respect to all covenants of this agreement. HRA shall not assign, subcontract, or transfer its interest in this agreement without the written consent of the OWNER. ARTICLE 15. CERTIFICATE OF INSURANCE HRA shall provide the OWNER with evidence that it has insurance coverage in accordance with a current "Certificate of Insurance," which will indicate all insurance currently being maintained in full force and effect by HRA. The insurance and limits will be reviewed by the OWNER'S Risk Management Coordinator. HRA will not commence work until the OWNER has reviewed and approved the insurance coverage. ARTICLE 16. DISPUTES HRA shall be responsible for the settlement of all contractual and administrative issues arising out of procurement made by HRA in support of the work authorized herein. ARTICLE 17. REMEDIES Violation or breach of contract terms by HRA shall be grounds for termination of the contract, and any increased cost to the OWNER arising from HRA's default, breach of contract, or violation of terms shall be paid by HRA. This agreement shall not be considered as specifying the exclusive remedy for any default, but all remedies existing at law and in equity may be availed of by either party and shall be cumulative. ARTICLE 18. TERMINATION This contract may be terminated before the completion date established in Article 1, "Contract Period," by any of the following conditions: A. By mutual consent and agreement of both parties hereto Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock Page 3 B. By the OWNER, with notice in writing to HRA as consequence of failure by HRA to perform the services herein set forth in a satisfactory manner and within the limits provided, with proper allowances being made for circumstances beyond the control of HRA. C. By either party, upon the failure of the other party to fulfill its obligations as set forth in the Scope of Services attached hereto and labeled Attachment A and Attachment B, giving written notice one to the other establishing the effective date of termination. D. By the OWNER, for reasons of it's own and not subject to the mutual consent of HRA, upon not less than thirty days written notice to HRA. E. By satisfactory completion of all services and obligations described herein. Should the OWNER terminate this contract as herein provided, costs other than costs due and payable at the time of termination shall thereafter be paid to HRA. In determining the value of the work performed by HRA prior to termination, the OWNER shall be the sole judge. Payment for work at termination will be based on work completed at that time, including partially completed surveys, subject to the conditions established in the paragraph following. In the case of partially complete projects, eligible costs will be calculated on the number of hours documented to the satisfaction of the OWNER multiplied by the hourly rate for the appropriate personnel plus any additional cost authorized in Attachment C, "Basis for Payment," incurred to the date of termination remaining unpaid. If HRA defaults in performance of this contract or if the OWNER terminates the contract for fault on the part of HRA, the OWNER will give consideration to the actual work performed to the date of default, the cost to the OWNER of employing another firm to complete the required work, and the time required to do so, and other factors which affect the value to the OWNER of the work performed at the time of default. If the termination of this contract is due to the failure of HRA to fulfill its obligations, the OWNER may take over the project and prosecute the work to completion by contract or otherwise. In such case, HRA shall be liable to the OWNER for any additional cost occasioned the OWNER thereby. ARTICLE 19. COMPLIANCE WITH LAWS HRA shall comply with all Federal, State, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, or administrative bodies or tribunals in any matter affecting the performance of this contract, including, without limitation, workers' compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, HRA shall furnish the OWNER with satisfactory proof of compliance therewith. ARTICLE 20. INDEMNIFICATION HRA shall save harmless and indemnify the OWNER from all claims and liability due to activities of HRA, its agents, or employees, performed under this contract, in whole or in part, which result from an error, omission, or negligent act of HRA or of any agent or person employed by HRA. HRA shall also save harmless the OWNER from any and all expenses, including attorney fees which might be incurred by the OWNER in litigation or otherwise resisting said claim or liabilities which might be imposed on the OWNER as the result of such activities by HRA, its agents, or employees. Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock Page 4 ARTICLE 21. SIGNATORY WARRANTY The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that he is an officer of the organization for which he has executed this contract and that he has full and complete authority to enter into this contract on behalf of his firm. The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and complete authority to enter into this contract on behalf of this organization. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed, but this contract shall not be valid until signed by a duly authorized representative of each party. HUGO REED AND ASSOCIATES, INC. Stevan M. Coleman, P.E., Vice -President APPROVED TO CONT NT: ar Hertel, P City 'n_eeP Mailing Addresses: Attest: Rebe ca Garza, City Secretary APPROVED AS TO FORM: William de de Haas, Contract Manager/Attorney For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports, claims and correspondence: For: Hugo Reed and Associates, Inc. For: City of Lubbock 1601 Avenue N 162513 th Street Lubbock,TX 79401 Lubbock, Texas 79401 Attn: Mr. Bernard J. Gradel, Jr., President Attn: Mr. Larry Hertel, P. E. Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock Page 5 Resolution No. 2002—R0378 ATTACHMENT A to AGREEMENT for ENGINEERING SERVICES, PROJECT SCOPE and SERVICES OWNER: City of Lubbock, Texas PROJECT: Engineering Services for Design and Bid: 981h Street Storm Sewer from Proposed Detention Basins West of Frankford Avenue to Playa Lake 93 The scope of services for this project is as follows: BASIC SERVICES A. DESIGN SERVICES t. The Basic Design Services are outlined in Exhibit A-1, Worksheet B-1, according to the tasking and man-hours indicated therein. 2. Design deliverables will include one design package of plans, specifications, and estimates. 3. The design package deliverables will consist of one set of reproducible mylar original plans, one hard -copy set of the noted specification sections, a bid form, and a final opinion of probable cost. 4. HRA will provide one hard -copy and one electronic copy of all pertinent design data including plans, specifications, opinion of probable construction cost, and supporting data, computer models, and other calculations and information utilized in the development of the design package. B. SURVEYING AND GEOTECHNICAL SERVICES 1. HRA will provide all surveying services as outlined in Exhibit A-1, Worksheet S-1, for the purposes of establishing the necessary control and acquiring the necessary field data for the performance of the Basic Design Services. 2. Hamilton Engineering, Inc. will provide all geotechnical services as outlined in Exhibit A-1, Worksheet G-1, for the purposes of establishing the necessary soil testing and parameters for the performance of the Basic Design Services. 3. HRA will provide one hard -copy of all survey notes and records, and one electronic copy of all survey data so formatted. Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock Page 6 Resolution No. 2002—RO378 ATTACHMENT B to AGREEMENT for ENGINEERING SERVICES, SERVICES TO BE PROVIDED BY OWNER OWNER: City of Lubbock, Texas PROJECT: Engineering Services for Design and Bid: 98th Street Storm Sewer from Proposed Detention Basins West of Frankford Avenue to Playa Lake 93 The OWNER will provide any and all information available to OWNER, upon request, which may be pertinent to HRA's prosecution of the work. OWNER shall promptly notify HRA whenever OWNER becomes aware of any occurrence having a material impact on the project. The OWNER shall provide adequate personnel to review submittals and coordinate location and time for meetings as necessary for the prosecution of the work. OWNER shall appoint a Project Manager who will be the primary point of contact for HRA during prosecution of HRA's work on the project, and who shall have authority to make material decisions within his/her delegated authority. OWNER shall provide timely reviews of submittals and timely responses to HRA's Requests for Information so as not to unnecessarily hinder the progress of the work. OWNER shall acquire permission for access to any public or private properties necessary for HRA's prosecution of the work. Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock Page 7 Resolution No. 2002—RO378 ATTACHMENT C to AGREEMENT FOR ENGINEERING SERVICES BASIS for PAYMENT OWNER: City of Lubbock, Texas PROJECT: Engineering Services for Design and Bid: 98"' Street Storm Sewer from Proposed Detention Basins West of Frankford Avenue to Playa Lake 93 For Services rendered under this Contract, OWNER agrees to pay HRA as follows: A. GENERAL t. HRA will be paid according to the personnel classifications and hourly rate schedules shown in Table C-1, based on actual services performed on the project by classification and hours. Services performed by the subcontractor will be billed at cost. Reimbursable expenses will be paid at cost plus 15% for both HRA and the subcontractor. 2. Monthly payments will be made to HRA based on the uncontested amount of each monthly statement prepared and submitted by HRA. Each monthly statement will be itemized to show the amount of work actually performed by each personnel classification and with associated reimbursable expenses for both HRA and the subcontractor. Statements will be submitted in a format acceptable to OWNER. 3. Anticipated delivery date of the project is on or about February 17, 2002, based on having an executed contract and Notice to Proceed no later than September 17, 2002. Should the Notice to Proceed on the Project not be received by the anticipated date, OWNER agrees that it will be necessary to reconsider the anticipated delivery date and, if necessary, to modify same by amendment to this contract if so agreed upon by both the OWNER and HRA. B. BASIC AND SUPPLEMENTAL SERVICES The maximum compensation to be billed OWNER by HRA for performance of the Basic Services and Reimbursables is as follows: Basic Services Reimbursable Expenses Hugo Reed and Associates, Inc. $ 99,889 $ 6,571 Surveying (by HRA) $ 29,270 Geotechnical (by Hamilton $ 15,000 Engineering, Inc.) TOTAL BASIC SERVICES AND REIMBURSABLES $150,730 NOT TO EXCEED: Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock Page 8 Resolution No. 2002—R 0378 TABLE C-1 PERSONNEL SERVICE RATES for AGREEMENT FOR ENGINEERING SERVICES OWNER: City of Lubbock, Texas PROJECT: Engineering Services for Design and Bid: 98th Street Storm Sewer from Proposed Detention Basins West of Frankford Avenue to Playa Lake 93 COMPENSATION RATES Hourly fees listed herein will apply for the term of this contract. C. PERSONNEL SERVICES Category of Personnel /hr Hugo Reed & Associates. Inc. Principal -in -Charge or Officer 110.00 Project Manager 110.00 Senior Engineer 95.00 Professional Engineer 85.00 Engineer -in -Training 72.00 Engineering Technician/Designer 67.00 CADD Technician 60.00 Clerical 37.00 Senior Registered Professional Land Surveyor 95.00 Registered Professional Land Surveyor 85.00 Surveying Party Chief 55.00 Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock Page 9 D. REIMBURSABLE EXPENSES Reimbursable expenses anticipated for this Project are as shown in Exhibit A-1, Worksheet R-1. The following expenses are reimbursable: Reproductions of documents. Toll telephone line charges for transmission of project data. Plotting media used in provision of deliverable plans. Engineering computer use time charges. Other costs as may be incurred for the acquisition of materials, travel, subsistence, or services specifically applicable to the Project. Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock Page 10 Resolution No. 2002-R0378 EXHIBIT A-1 TASKING and MAN-HOURS for BASIC SERVICES, BASIC SUPPLEMENTAL SERVICES, and BASIC REIMBURSABLES Engineering Services. Hugo Reed & Associates. Inc. & City of Lubbock Page I I CITY OF LUBBOCK, TEXAS 98th STREET STORM SEWER PROJECT PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA LAKE 93 BASIC SERVICES COMPENSATION FEE WORKSHEET DESIGN SERVICES Worksheet B-1 TASK 1 SUBTOTAL $ 15,349 PROJECT CUMULATIVE TOTAL $ 15,349 'sz 4 Classification Prin. or Proj. Sr. Prof. E.I.T. Eng. CADD Clerical Officer Mgr. Eng. Eng. 1 Tech. Tech. I Line Line Rate $110.00 $110.00 $95.00 $85.00 $72.00 $67.00 $60.00 $37.00 Hrs. Extension Task I Description 22 plat information 0.5 2 4 1 4 11.5 `v .L," .s m ,.�1r -L• ye.y�...`.k' �, ,�, rasa conr"4 o;��GQUIsfr � '. '` on latest final and preliminary plat information 0.5 4 tom. $ 908 Revise future "fully -developed" times of concentration Site visits 2.4 1.1 0.5 2 1 2 2 4 2 7.5 8 $ 654 Revise stage -area relationships for proposed detention Coordinate with surveyors 2.5 12 2 2 4 8 12 8 20.5 24 $ 1,984 Revise alignment and grades of storm sewer trunk based Coordinate with geotechnicians; site work observation; 2.6 1.3 review geotech report 2 2 2 4 16 8 34 24 $ 1,902 Revise ]CPR model to reflect storm sewer profile, Review field survey data; establish approximate project 2.7 1.4 limits 1 1 16 4 12 12 41 29 $ 2,034 Review model results with City staff, prepare summaries, Develop base maps from survey data 2.8 1.5 1 0.5 8 12 16 2 24 19 52.5 $ 3,667 Develop Opinion of Probable Construction Cost based on Coordinate with utility companies; distribute base maps for 2.9 revised alignment and storm sewer profile mark-ups 2 2 8 16 28 $ 2,242 1.6 1 1 4 8 1 12 1 25 $ 1,746 and other misc. plan sheets; 2 sheets Receive, review, and incorporate utility mark-ups 1 1 8 12 20 42 $ 2,949 1.7 1 2 4 16 23 $ 1,528 routing maps; 2 sheets Assemble known prior design work, drainage analyses; 2 4 24 24 54 $ 3,728 Develop and prepare plan -profile sheets for storm sewer coordinate with private sector regarding release of study 2.12 trunk; 5 sheets work 4 2 16 40 112 174 $ 11,590 18 1 4 8 13 $ 1,026 excavation, and back -fill; 1 sheet Define right-of-way parcels needed, if any; define drainage 1 2 4 8 20 35 $ 2,416 Egeasements needed, if any; coordinate with City staff 2.14 i 1-9 1 1 4 2 4 24 4 46 11 $ 808 TASK 1 SUBTOTAL $ 15,349 PROJECT CUMULATIVE TOTAL $ 15,349 'sz 4 Page B-1 Verify design level of protection with City staff 2.1 1 1 1 3 $ 267 Revise drainage areas based on latest final and preliminary 22 plat information 0.5 2 4 1 4 11.5 $ 820 Revise future "fully -developed" runoff curve numbers based 2.3 on latest final and preliminary plat information 0.5 1 4 8 13.5 $ 908 Revise future "fully -developed" times of concentration 2.4 based on latest final and preliminary plat information 0.5 1 2 4 7.5 $ 524 Revise stage -area relationships for proposed detention 2.5 basins based on latest grading information 0.5 4 8 8 20.5 $ 1,451 Revise alignment and grades of storm sewer trunk based 2.6 on survey data and utility locations 2 8 16 8 34 $ 2,532 Revise ]CPR model to reflect storm sewer profile, 2.7 manholes, etc. 1 16 24 41 $ 3,198 Review model results with City staff, prepare summaries, 2.8 graphs, etc. 1 8 8 2 19 $ 1,486 Develop Opinion of Probable Construction Cost based on 2.9 revised alignment and storm sewer profile 2 2 8 16 28 $ 2,242 Develop and prepare cover, general notes, utility contact, 2.10 and other misc. plan sheets; 2 sheets 1 1 8 12 20 42 $ 2,949 Develop and prepare drainage area maps and storm water 2.11 routing maps; 2 sheets 2 4 24 24 54 $ 3,728 Develop and prepare plan -profile sheets for storm sewer 2.12 trunk; 5 sheets 4 2 16 40 112 174 $ 11,590 Develop and prepare detail sheets for trenching, 2.13 excavation, and back -fill; 1 sheet 1 2 4 8 20 35 $ 2,416 Develop and prepare detail sheets for paving cut and 2.14 repair; 1 sheet 1 1 4 16 24 46 $ 3,137 Page B-1 CITY OF LUBBOCK, TEXAS 98th STREET STORM SEWER PROJECT PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA LAKE 93 BASIC SERVICES COMPENSATION FEE WORKSHEET DESIGN SERVICES Worksheet B-1 TASK 2 SUBTOTAL $ 73,504 PROJECT CUMULATIVE TOTAL $ 88,853 €:^' c �+i 4-0.c y„ '' '„ �'4 a _.*s as fi� : r ✓`'r`c- X9e 9UBti1 Classification Prin. or Proj. Sr. Prof. E.I.T. Eng. CADD Clerical 2 3 3 3 and Opinions of Probable Construction Costs Officer Mgr. Eng. Eng. Tech. Tech. Line Line 3.1 Rate $110.00 $110.00 $95.00 $85.00 $72.00 $67.00 $60.00 $37.00 Hrs. Extension Task Description Develop and prepare manhole, outlet and misc. details; 2 215 sheets 1 4 8 24 40 77 $ 5,298 Develop and prepare detailed grading plan for outlet at 2.16 Playa Lake 93; 1 sheet 1 4 16 16 37 $ - 2,562 3.3 Develop and prepare traffic control plans in accordance 1 1 8 8 8 4 1 29 1 $ 2,718 2.17 with TMUTCD requirements; 4 sheets 2 8 32 40 82 $ 5,604 Develop and prepare SWPPP, including NOI, NOT, 2.18 Inspection and Certification forms, etc.; 2 sheets 1 8 24 24 57 $ 3,958 Prepare supplemental specifications sections for storm 2.19 sewer trunk and SWPPP 2 4 16 24 8 54 $ 3,984 Coordinate with City staff regarding allowable materials and 2.20 joint types 1 1 1 1 4 $ 362 Calculate D -loads for RCP open trench installation 2.21 1 2 4 12 19 $ 1,504 Prepare final ICPR model based on design drawings 222 1 8 16 1 25 $ 1,942 Prepare quantity take offs based on design drawings, 2.23 update Opinion of Probable Construction Cost 2 2 12 24 16 56 $ 4,118 Coordinate General Conditions with City staff 2.24 1 1 1 l 4 $ 362 Coordinate format of Bid Form with City staff, prepare Bid 2.25 Form 1 8 16 25 $ 1,942 Project management 2.26 2 40 42 $ 4,620 TASK 2 SUBTOTAL $ 73,504 PROJECT CUMULATIVE TOTAL $ 88,853 €:^' c �+i 4-0.c y„ '' '„ �'4 a _.*s as fi� : r ✓`'r`c- X9e 9UBti1 TASK 3 SUBTOTAL 4,062 PROJECT CUMULATIVE TOTAL 01" 1Z $ 92,915 .r �, r,L,ze. .a- 3. t"i 3a 5' "r•s rt%'#r y'�` - �TASK QC/QA preliminary design submittal; plans, specifications, 4.1 review/comment meetings; 3 meetings 2 3 3 3 and Opinions of Probable Construction Costs 9 $ 801 Additional progress review/coordination meetings with City 3.1 staff; 2 meetings 8 2 1 1 1 $ 534 5 $ 472 QC/QA pre -final design submittal; plans, specifications, and Opinions of Probable Construction Costs, Bid Form 3.2 4 2 2 1 9 $ 872 QC/QA final design submittal; plans, specifications, and Opinions of Probable Construction Costs, Bid Form 3.3 1 1 8 8 8 4 1 29 1 $ 2,718 TASK 3 SUBTOTAL 4,062 PROJECT CUMULATIVE TOTAL 01" 1Z $ 92,915 .r �, r,L,ze. .a- 3. t"i 3a 5' "r•s rt%'#r y'�` - �TASK TASK 4 SUBTOTAL 1,335 PROJECT CUMULATIVE TOTAL $ 94,250 Project kick-off meeting with City staff plus submittal 4.1 review/comment meetings; 3 meetings 2 3 3 3 9 $ 801 Additional progress review/coordination meetings with City 4.2 staff; 2 meetings 8 2 2 2 4 6 $ 534 TASK 4 SUBTOTAL 1,335 PROJECT CUMULATIVE TOTAL $ 94,250 Page B-2 Prepare for and attend pre-bid conference; address pre-bid 51 questions 2 2 4 4 12 $ 1,038 Prepare bid addenda as necessary during bid phase 5.2 8 6 12 16 4 46 $ 3,862 Page B-2 CITY OF LUBBOCK, TEXAS 98th STREET STORM SEWER PROJECT PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA LAKE 93 BASIC SERVICES COMPENSATION FEE WORKSHEET DESIGN SERVICES Worksheet B-1 Classification Prin. or Officer Proj. Mgr. Sr. Eng. Prof. Eng. E.I.T. Eng. CADD Clerical Tech. Tech. Line Line Rate $110.00 $110.00 $95.00 $85.00 $72.00 $67.00 $60.00 $37.00 Hrs. Extension Task Description Attend bid opening 5.3 1 1 1 3 $ 267 Bid evaluation assistance 5.4 1 1 1 1 1 5 $ 472 TASK 5 SUBTOTAL PROJECT CUMULATIVE TOTAL PROJECT CUMULATIVE TOTAL, BASIC DESIGN SERVICES Page B-3 $ 5,639 $ 99,889 $ 99,889 CITY OF LUBBOCK, TEXAS 98th STREET STORM SEWER PROJECT PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA LAKE 93 BASIC SERVICES COMPENSATION WORKSHEET SURVEYING SERVICES Worksheet S-1 Task Description Quantity Unit Unit Cost Line Extension X ! f -*S. °��'�`� ,. vim, v � A ;. � � S 4„'tW'�` f Y � �f +E.,.fi � +,�= S; ��w. x ��._ � cn.� 'r ✓�"-i 5 v5 F� �, �� z„ wRi I �, �s� � S.1 Establish project horizontal and vertical control 2 days @ $ 880.00 /day $ 1,760 S.2 Locate Section corners 0.5 days @ $ 880.00 /day $ 440 S.3 Locate/establish existing rights-of-way 5 days @ $ 880.00 /day $ 4,400 S.4 R -O -W parcel surveys 3 each @ $ 1,200.00 lea $ 3,600 S.5 Drainage easements 4 each @ $ 400.00 lea $ 1,600 S.6 Detail survey of 98th Street intersection 2 days @ $ 880.00 /day $ 1,760 S.7 Locate existing surface improvements in project corridor 4 days @ $ 880.00 /day $ 3,520 S.8 Topography; cross-section in 98th Street 3 days @ $ 880.00 /day $ 2,640 S.9 Topography; cross section drainage easement to Playa Lake 93 1.5 days @ $ 880.00 /day $ 1,320 S.10 Topography; detailed topograpic data at proposed outlet to Playa Lake 93 0.5 days @ $ 880.00 /day $ 440 S.11 PC research, office calculations, and record-keeping 20 hours @ $ 55.00 /hour $ 1,100 S.12 RPLS supervision, GPS processing, review, calculations, and record-keeping 32 hours @ $ 95.00 /hour $ 3,040 S.13 Surveying CAD 40 hours @ $ 60.00 /hour $ 2,400 S.14 GPS equipment 5 days @ $ 250.00 /day $ 1,250 BASIC SERVICES, SURVEYING, TOTAL $ 29,270 Page S-1 CITY OF LUBBOCK, TEXAS 98th STREET STORM SEWER PROJECT PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA LAKE 93 BASIC SERVICES COMPENSATION WORKSHEET GEOTECHNICAL SERVICES Worksheet G-1 BASIC SERVICES, GEOTECHNICAL, TOTAL $ 15,000 Page G-1 G.1 Test hole borings - 15 holes @ 20 feet deep along storm sewer route (approx one test hole per 450 LF): Push tube sampling until refusal Standard Penetration Tests will be performed at push tube refusal; remaining depth of bore will be cored with SPT's taken at five foot intervals if core sample is unsuitable for testing Borings will be backfilled with cuttings and HMAC surfaces repaired with cold mix, if necessary Coordination with DigTESS and utility entities for locates Traffic Control Laboratory testing - soil classification test will be performed at five foot intervals for basic OSHA -type classifications; unconfined compression tests will be performed on recovered push tube/core samples at five foot intervals Engineering services - report (10 copies) detailing field and laboratory results and engineering studies to provide information on encountered materials, including rock classification, if any; discussions on pipe line excavation safety per OSHA 1 LS $15,000.00 LS $ 15,000 criteria Soil resistivity and pH tests, as necessary and if authorized by Owner, as Additional Work to Basic Services Contract Amount 0 each $ 400.00 each BASIC SERVICES, GEOTECHNICAL, TOTAL $ 15,000 Page G-1 CITY OF LUBBOCK, TEXAS 98th STREET STORM SEWER PROJECT PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA LAKE 93 BASIC SERVICES REIMBURSABLE EXPENSES WORKSHEET REIMBURSABLES Worksheet R-1 BASIC SERVICES, REIMBURSABLE EXPENSES, SUBTOTAL $ 5,714 BASIC SERVICES, REIMBURSABLE EXPENSES, SUBTOTAL with 1.15 MULTIPLIER $ 6,571 Page R-1 Resolution No. 2002—RO378 AMENDMENT NO. 1 to 98TH STREET STORM SEWER PROJECT from PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA 93 CONTRACT FOR ENGINEERING SERVICES THE STATE OF TEXAS § THE COUNTY OF LUBBOCK § THIS AMENDMENT NO. 1 to THE CONTRACT FOR ENGINEERING SERVICES FOR THE 98TH STREET STORM SEWER PROJECT from PROPOSED DETENTION BASINS WEST OF FRANKFORD AVENUE TO PLAYA LAKE 93, said contract dated September 17, 2002, is made by and between the City of Lubbock, Texas, hereinafter called the OWNER, and Hugo Reed and Associates, Inc., hereinafter called HRA. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER and HRA do mutually agree as follows. ARTICLE 1. CONTRACT PERIOD The effective date of the original contract was September 17, 2002. The Original Project Contract Period was agreed to be five (5) months, beginning on the date that HRA received written Notice to Proceed from the OWNER. No extension to the Contract Period is being proposed by this AMENDMENT NO. 1. ARTICLE 2. SCOPE OF SERVICES This AMENDMENT NO. 1 is being made for the purpose of amending the Original Scope of Services to include those additional professional services detailed in Attachment A hereto, "Additional Project Scope and Services." ARTICLE 3. COMPENSATION Amendment No. 1 Exhibit A-1 is attached hereto and indicates the tasking and professional service fees for performance of the additional services authorized by this Amendment as described in Attachment A. The maximum amount payable under this contract for Basic Services, Additional Basic Services and Reimbursables will be increased according to the "Basis for Payment' indicated in Attachment B hereto. This Amendment No. 1 results in a net increase of $2,970.00 to the maximum amount payable under this contract. ARTICLE 4. OTHER No other changes to the original contract are requested or granted as a result of this Amendment. All other provisions of the original contract will remain in full force and effect. This Amendment shall become a part of and be incorporated into the original contract upon its full execution by both OWNER and HRA. Amendment No. 1 to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock Page 1 ARTICLE 5. SIGNATORY WARRANTY The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that he is an officer of the organization for which he has executed this contract and that he has full and complete authority to enter into this contract on behalf of his firm. The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and complete authority to enter into this contract on behalf of this organization. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to the original contract to be executed, but this Amendment No.1 to the original contract shall not be valid until signed by a duly authorized representative of each party. HUGO REED AND ASSOCIATES, INC. --�t-l9 02 Stevan M. Coleman, P.E., Vice President Date CITY OF LIXBOCK CA Attest ✓' Z-' 101nz arc McDougal, M Date Rebecca Garza Date APPRO AS TO CO TENT: APPROVED AS TO FORM: z z, AyrlD� ( arty Hertel, RAE. 15ate Date City Engineer ac-t:-IFAat�ager/Attorney Mailing Addresses: For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports, claims and correspondence: For: Hugo Reed and Associates, Inc. For: City of Lubbock 1601 Avenue N 162513 th Street Lubbock, TX 79401 Lubbock, Texas 79401 Attn: Mr. Bernard J. Grade[, Jr., President Attn: Mr. Larry Hertel, P. E. Amendment No. 1 to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock Page 2 ATTACHMENT A to AMENDMENT NO. 1 to AGREEMENT for ENGINEERING SERVICES, ADDITIONAL PROJECT SCOPE and SERVICES OWNER: City of Lubbock, Texas PROJECT: Engineering Services for Design and Bid: 98`h Street Storm Sewer Project from Proposed Detention Basins West of Frankford Avenue to Playa 93 The scope of services for this Amendment No. 1 to the project is as follows: BASIC SERVICES A. GEOTECHNICAL SERVICES I . The Additional Basic Geotechnical Services are outlined in Exhibit A-1, according to the tasking indicated therein, for provision of additional depth for Boring Nos. 6 through 12 of 15 total along the storm sewer corridor, and for additional in-situ and laboratory sampling and soil testing. 2. The design deliverables will include results of the additional boring logs and testing results. 3. The nature of the design package deliverables will not be altered as a result of this Amendment No. 1. Amendment No. 1 to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock Page 3 ATTACHMENT B to AMENDMENT NO. 1 to AGREEMENT FOR ENGINEERING SERVICES BASIS for PAYMENT OWNER: City of Lubbock, Texas PROJECT: Engineering Services for Design and Bid: 98th Street Storm Sewer Project from Proposed Detention Basins West of Frankford Avenue to Playa 93 For Services rendered under this Contract, OWNER agrees to pay HRA as follows: A. BASIC SERVICES, ADDITIONAL BASIC SERVICES AND REIMBURSABLES The maximum compensation to be billed OWNER by HRA for performance of the Basic Services, the Additional Basic Services authorized by this Amendment No.1 and Reimbursables, is as follows. Basic Services Hugo Reed and Associates, Inc. $ 99,889 Surveying (by HRA) $ 29,270 Geotechnical (by Hamilton $ 17,970 Engineering, Inc.) TOTAL BASIC SERVICES AND REIMBURSABLES NOT TO EXCEED: Reimbursable Expenses $ 6,571 $153,700 Amendment No. 1 to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock Page 4 EXHIBIT A-1 TASKING and PROFESSIONAL SERVICE FEES for AMENDMENT NO. 1 for ADDITIONAL BASIC SERVICES including SUBCONTRACTOR Amendment No. 1 to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock Page 5 Oct 28 02 11:48a William Hamilton 915-550-5899 p.2 W. HAMILTON ENGINEERING, INC. I'. U. Brix 380:4 0,Ass-u TX 7.9760-3803 (915)550-5866 Fax(915)550-5899 October 28, 2002 Mr. Jason L. Swofford, P.1;. Flugo Reed and Associates. Inc. 1601 Avenue N Lubbock. TX 79401 Re: 98" Street Storm Sewer Project, Lubbock, Texas Dear Mr. Swollbrd: As outlined in your letter o1*Oc1obcr 18.2002 authori;dng us to increase the test hole depths if cerujin conditions were not met. Boring Nos. 6 through 12 were drilled below the 20-11>ol depth in order to determine the location of undisturbed natural material. Subsequently, the. following Ices were incurred and will be charged as outlined in our letter of October 18.2002: SCOPE (>F :6 i_ V- CI; QUANTITY UNITCOST EXTENSION 25.00 Drilling below tilt; 20 -foot Depth: $ 25.00 $ 50.00 - Boring No. It-(; 5.0 feet $ 15.00 $ 75.00 - Boring No. B-7 10.0 feet $ 15.00 $ 150.00 - Baring No. B-8 15.0 feet $ 15.00 $ 22.5.00 - Boring No. 13-9 15.0 Icet $ 15.00 $ 22.5.00 - Boring No. B-10 15.0 feet $ 15.00 $ 225.00 - Boring No. B-1 I 15.0 feet $ 15.00 $ 225.00 - Boring No. B-12 15.0 feet $ 15.00 225.00 SP'C or Unconfined C'ompression 'Pests on Samples below the 20 -loot Depth - Boring No. B-6 - Boring No. B-7 - Boring No. B-8 - Boring No. IP) - Boring No. B-10 - Boring No. B -I 1 - Boring No, R-12 Subtotal: $ 11-350.00 1.0 each $ 25.00 $ 25.00 2.0 each $ 25.00 $ 50.00 3.0 each $ 25.00 $ 75.00 3.0 each $ 25.00 $ 75.00 3 -0 each $ 25.00 $ 75.00 3.0 each $ 25.00 $ 75.00 3.0 each $ 25.00 75.00 Subtotal: $ 4.50.00 A 11(.113 Certified Firm bet 28 02 11:48a William Hamilton 915-550-5899 Mr_ Jason 1.. Swot'ford. P.E. October 29. 2002 Page 2 SCOPE- Uvx, U, QUAN-1'1-1'Y UNIT COST EXTENSION Pi.tsticity Index/Minus 200 -mesh S;cvc/Sail Classification Tests below the 20 -foot Deptli - Boring No. B-6 1.0 set $ 65.00 $ 65.00 - Boring No. B-7 2.0 sets $ 65.00 $ 130.00 - Boring No. B -K 3.0 sets $ 65.00 $ 195.00 - I3ar;ns No. B-9 3.0 sets $ 65.00 $ 195.00 - Boring No. 13-10 3.0 sets $ 65.00 $ 19.5.00 - Boring No. 11-11 3.0 sets $ 65.00 $ 195.()0 - Boring No. 11-12 3.0 sets $ 6S 00 it 1O5 00 Please do not hesitate to call if you have any questions. Sincerely, W. C'. HAMILTON FNCINVERING. INC:. tA'LW,ll,m C.'. Ilamirton, P.I:. Vice -President WCI 1/dh A 111113 t:'ertiftcrd 1','jj-m Subtotal: S 17170.00 TOTAL: $ 2.970.00 p.3