HomeMy WebLinkAboutResolution - 2002-R0376 - Interlocal Agreement - City Of New Deal - 09/17/2002Resolution No. 2002-RO376
September 17, 2002
Item No. 36
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, an Interlocal Agreement
for 800MHz Trunked Radio, by and between the City of Lubbock and the City of New
Deal, Texas and related documents. Said Agreement is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council this 17th day of September , 2002.
C WrfWGAL, MAYOR
ATTEST:
JL4A"'-'� -- - - -is. - —
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
J&b'tc CA 0 cen fir•
Sharlett Chowning
Managing Director of Info Technology
APPROVED AS TO FORM:
ttorney
gs:/ccdocs/Contract-800MHz Trunked Radio Agrmnt.res
September 9, 2002
STATE OF TEXAS
COUNTY OF LUBBOCK
CITY OF LUBBOCK
Resolution No. 2002-RO376
September 17, 2002
Item No. 36
800MHz TRUNKED RADIO AGREEMENT
THIS AGREEMENT is made and entered into pursuant to the Interlocal Cooperation
Act, Chapter 791 of the Government Code, by and between the CITY OF LUBBOCK,
TEXAS, hereinafter called "Lubbock," and the CITY OF NEW DEAL, TEXAS,
hereinafter called the Subscriber.
WITNESSETH
WHEREAS, the governing bodies of the above-named entities, both being
political subdivisions of the State of Texas, desire to secure the benefits of an 800 MHz
TRUNKED RADIO SYSTEM;
NOW THEREFORE, IT IS AGREED AS FOLLOWS:
Lubbock, for and in consideration of the covenants, conditions, agreements and
stipulations expressed herein, does agree to furnish to the Subscriber services and
equipment as follows:
1. Lubbock agrees to provide to the Subscriber radio equipment and
communications services as specified herein. Said services will be
provided in Lubbock County. Data Communications, if applicable, are
addressed under separate agreement.
2. The period covered by this Agreement is ten (10) years from the date
entered above. This Agreement may be renewed at any time after the
end of the fourth year.
3. The annual amount payable under this Agreement will be in accordance
with Attachment A, 800 MHz Trunked Radio Prices and Services
Charges, attached, and hereby incorporated by reference and made a
part of this Agreement.
4. The Subscriber agrees to reimburse Lubbock for actual services received
as identified in Attachment A. Costs will be reviewed annually, and
adjusted to reflect actual prior year expenditures.
5. Lubbock agrees to submit an invoice annually. Said invoice will be sent
to the Subscriber at the address hereinafter specified.
6. Lubbock agrees to provide radios as requested by the Subscriber at a
cost established by Lubbock's bid process or cost to Lubbock. This
Agreement will be amended to reflect these costs. Lubbock reserves the
right to limit the addition of radios to the system to preserve operational
efficiency of the system. Following initial purchase, radio equipment
and parts not included in the radio maintenance price will be provided
at a cost by Lubbock, plus ten (10) percent for handling and overhead.
Lubbock will make no charge to the Subscriber for replacement parts or
radio equipment provided under warranty to Lubbock at no charge by
the vendor.
7. All radio equipment covered by the Agreement shall be programmed,
and maintained (repaired) by Lubbock for the term of this Agreement.
S. Equipment costs, as outlined in Attachment A, are locked in once an
order is placed.
9. The installation of mobile radios, as identified in Attachment A, is an
estimate. The cost of any special workmanship required to install the
mobile radios in existing cars will be at the expense of the Subscriber.
10. All equipment that is broken or damaged is charged at the time of
repair. Labor is charged at the prevailing rate, which is $42.00 per hour
at the time of signing of this agreement.
11. Replacement batteries are a direct cost to the Subscriber.
12. The Subscriber operation of the radios shall be conducted in accordance
with the Federal Communications Commission's Rules and Regulations.
13. Any transmitting frequency utilized in these radios shall be licensed to
Lubbock.
14. Additional accessories for these radios shall be approved by Lubbock
and purchased by the Subscriber through Lubbock Radio Shop. The
Subscriber shall pay the costs for these additional accessories, and if
necessary, this Agreement shall be amended to reflect any additional
costs.
15. This Agreement may be amended in writing by mutual agreement
between the parties hereto.
16. This Agreement may not be assigned by the Subscriber except with the
written consent of Lubbock.
17. Either party may terminate this Agreement at any time after the initial
forty-eight (48) months by giving ninety (90) days written notice to the
other party whether or not such other party is in default.
18. All notices contemplated by this Agreement shall be sent to the
following:
CITY:
Sharlett Chowning
Managing Director
Information Technology
P.O. Box 2000
Lubbock, Texas 79457
COUNTY:
Sam Butler
Chief of Police
City of New Deal
P.O. Box 126
New Deal, Texas 79350
19. The parties shall be responsible for their own respective claims, actions,
suits, charges and judgments whatsoever that arise out of their
respective performance or nonperformance of the subject matter called
for under this Agreement.
20. Each party paying for the performance of the governmental functions or
services must make those payments from current revenues available to
the paying party.
21. All equipment payments are due in full to Lubbock of Lubbock prior to
the use of the equipment on the system.
SIGNED THIS 17th day of September , 2002.
1111 rN
CITY OF NEW DEAL, TEXAS:
MAYOR CRAIG AM, MAYOR
ATTEST:
Re ecca Garza, City Secretary
APPROVED AS TO CONTENT:
A&Iztr &U�-4;nie
Sharlett Chowning
Managing Director of Info Technology
APPROVED AS TO FORM:
ATTEST:
Resolution No. 2002-RO376
NEW DEAL
800 MHz Trunked Radio Prices
and Services Charges
Attachment A
One -Time Installation and Infrastructure
2 Initial Infrastructure Fee 1,400.00 2,800.00
4 Installation Fee for Mobiles 42.00 168.00
(estimate based on $42 per hour for labor)
$2,968.00
Annual Charge
2 Radio Shop Operation Fee 139.00 278.00
2 Radio Replacement Fee 245.00 490.00
2 Annual Infrastructure Fee 200.00 400.00
2 Parts Fee (after first year) $50.00 each
First Year Annual Maintenance $1,168.00
To Be Purchased
No.
Equipment
Unit Cost
Cost
2
System Handheld Radios
2,096.25
4,192.50
2
Antenna for Handheld
15.00
30.00
2
Desk Chargers
74.25
148.50
2
Battery for Handheld
78.75
157.50
2
Emergency Button
150.00
300.00
2
Lapel Microphone
161.50
323.00
2
Belt Loop w/ Swivel
39.00
78.00
$2,614.75
$5,229.50
One -Time Installation and Infrastructure
2 Initial Infrastructure Fee 1,400.00 2,800.00
4 Installation Fee for Mobiles 42.00 168.00
(estimate based on $42 per hour for labor)
$2,968.00
Annual Charge
2 Radio Shop Operation Fee 139.00 278.00
2 Radio Replacement Fee 245.00 490.00
2 Annual Infrastructure Fee 200.00 400.00
2 Parts Fee (after first year) $50.00 each
First Year Annual Maintenance $1,168.00