HomeMy WebLinkAboutResolution - 2001-R0456 - Contract For Federal Legislative Consulting Services - Barbara T. Mccall Assoc. - 10/25/2001Resolution No. 2001—RO456
October 25, 2001
Item No. 23
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a contract between the City
of Lubbock and Barbara T. McCall Associates, Inc. for federal legislative consulting
services, and all related documents. Said Contract is attached hereto and incorporated in
this resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council this 25th day of October , 2001.
ATTEST:
*MAYOtR 'bY �4�
Rebecca`�
City Secretary
TO CONTENT:
ivett
of Communication and Legislation
APPROVED AS TO FORM:
William de Haas
Contract Manager/Attorney
Dh/Ccdocs/BarbaraTMCCa11.res
October 16, 2001
Resolution No. 2001-R0456
October 25, 2001
Item No. 23
AGREEMENT
Between the City of Lubbock, Texas
and
BARBARA T. McCALL ASSOCIATES, INC.
Washington, DC
WHEREAS, the City of Lubbock, ("City"), in consultation with other major cities in
Texas, has determined that there is a need for jointly sponsored Washington
representation; and
WHEREAS, this need is particularly pressing in relation to:
1. information about legislative and executive action on issues of common
interest,
2. transmitting City positions on these issues to the Congressional delegation
and to the Administration, and
3. obtaining individual City service to pursue defined projects or individual
legislative priorities; and
WHEREAS, Barbara T. McCall is known to the Cities and is capable of and
willing to undertake such representation in Washington;
NOW, THEREFORE, the City of Lubbock, in association with and recognizing the
concurrent participation of the Cities of Austin, Dallas, Denton, and Plano (collectively,
the "Cities"), enters into this agreement with Barbara T. McCall Associates,
Inc. ("Consultant").
I. OBLIGATIONS OF THE CONSULTANT
A. The Consultant will operate a unit to act as a Washington office for the
Cities and head this unit and as Washington Assistant to the Cities. The
Consultant will furnish requisite staff, office space, utilities, furnishings,
and equipment, secretarial services, common -use office supplies and
services, and general administrative support.
B. The Consultant will consult with the "Committee" (see Section IIE) to
determine issues of specific interest to the Cities and to determine policies
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and positions which the Cities as a group hold and wish to be pursued. In
cases in which the City positions differ from or conflict with the Cities'
group position, the Consultant will consult with the City and the Committee
to determine the proper course of action.
C. Information.
1. The Consultant will provide regular information on Washington
issues and events of interest to the Cities. This will be done by:
a) a regular "Washington Report,"
b) written reports, bulletins, and memoranda on developments
regarding Texas -specific issues, and
c) direct phone contact.
2. The Consultant will present federal affairs briefings for
the Cities at times and places specified by the Committee.
D. Congressional Relations.
The Consultant will establish and maintain on a regular basis contact with
the Texas Senators and the Cities' delegation in the House of
Representatives.
E. Administrative Relations.
The Consultant will advise and consult on behalf of the City with the White
House and the following federal agencies or departments: Commerce,
SBA, Treasury, HUD, Labor, HHS, DOT, EPA, Interior, Justice, DOE, and
such other agencies, departments and commissions as may be necessary
to the performance of Washington service to the City.
F. Individual City Services.
1. The Consultant will initiate and pursue research, reports, meetings,
consultation and other activities on matters of interest to the City
and will respond to requests for similar actions from the City. She
will inform the Administration and Congress of the needs of the
City. Such services and activities will be provided at a cost of
$100.00 per hour.
2. Should billable costs for the contract period appear to exceed the
costs specified in Sections II, B or C. The consultant will notify the
City, together with her estimates of the extra amounts expected to
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be required, the reasons therefore, and her recommendation to the
City.
II. OBLIGATIONS OF THE CITY
A. The City will contract with the Consultant for specified services for a period
of one year, commencing October 1, 2001 and ending September 30,
2002.
B. Service Costs
1. The service cost of this Contract is composed of three elements:
a) A retainer of $16,000.00 per year.
b) One hundred assured -usage hours of service at $100.00 per
hour, totaling $10,000.00.
c) Optional use hours of service at the rate of $100.00 per
hour.
C. Reimbursable Costs --Not to Exceed $5,000.00.
1. Costs incident to travel outside Washington, D.C. for long-distance
telephone calls and for expedited communication services shall be
reimbursed to the Consultant upon submission of its invoice to the
City. It is understood that travel is to be pre -authorized by the City
or the Committee. In the case of travel authorized by the
Committee, the City agrees to pay its pro -rata share of the costs.
2. Costs for the following items which exceed the allocation for such
items in the basic contract cost shall, when authorized by the City
and the Committee, be reimbursed to the Consultant upon
presentation of an invoice:
a) Subscription and dues.
b) Printing and graphics.
c) Supplies.
d) Provision of local ground transportation in Washington.
e) Rental of meeting facilities and other meeting expenses.
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3. If an expenditure under this section is authorized by the Committee,
the City agrees to pay its pro -rata share.
D. Contract costs are payable as follows:
1. The retainer and assured hourly costs of $26,000.00 are payable,
quarterly, in advance in these amounts:
October 1, 2001 $6,500.00
January 1, 2002 $6,500.00
April 1, 2002 $6,500.00
July 1, 2002 $6,500.00
2. The optional hourly costs above the first one hundred hours of
service are payable upon billing by the Consultant at the time that
quarterly retainer and assured hourly costs are due, after the
assured hours of service have been exceeded. (Sec. II, B. 2)
E. The Committee.
1. The City will appoint a member to a Committee of the Cities
associated in this effort. The Committee will appoint its own
chairperson and determine the times and places of its meetings.
The functions of the Committee are:
F. General.
a) to determine common positions on federal issues which the
Consultant is to pursue on behalf of the Cities.
b) to discuss apparent conflicts or differences on issues or
projects which may arise among the Cities and to resolve
them in terms of a course of action for the Consultant.
c) to monitor the function and operation of the Washington
office to determine if it is fulfilling the goals and objectives for
which it was designed.
d) to authorize travel and other reimbursable expenses to be
incurred for the common purposes of the Cities.
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1. The City will inform the Consultant of the person(s) authorized to
request services and to serve as the chief contact.
2. The City will supply the Consultant with a summary of the federal
programs in which the City is participating and other information
necessary to an understanding of the City's purposes in relation to
the federal government.
III. THE CITY AND THE CONSULTANT AGREE THAT CERTAIN EXCLUSIONS
SHALL APPLY.
A. The Consultant will not:
1. Directly or indirectly participate in or intervene in any political
campaign on behalf of or in opposition to any candidate for public
office.
2. Will not represent the interests of local constituents in pursuit of
federal business.
3. By virtue of this agreement, represent other local agencies in the
City except those which are instrumentalities or agencies of the
City.
4. Perform any legal, engineering, accounting, or other similar
professional services.
5. Expend more than $2,500 provided by this contract in efforts to
influence HUD directly, as specified in Sec 7 (d) and 13 (g) of the
Department of Housing and Urban Development Act 42 USC 3535
(d) and 3537 b(g) and 24 CFR Seca 86.1.
IV. THE CITY AND THE CONSULTANT AGREE
A. Either party may terminate this agreement at any time by giving the other
at least thirty days' written notice.
B. This agreement shall take effect on October 1, 2001.
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DULY PASSED AND APPROVED THIS THE 25th DAY OF October , 2001.
FOR THE CITY OF LUBBOCK, TEXAS
"I ---
Windy Sit*
Mayor
Barbara T. McCall, President
Barbara T. McCall Associates, Inc.
1401 K Street, NW Suite 700
Washington, DC 20005
202-842-5430
Federal Employer ID #: 52-1906049
ATTEST:
Rebecca Garza
City Secretary
AS TO CONTENT:
for Communications and Legislation
APPROVED AS TO FORM:
William de Haas
Competition and Contracts Manager/Attorney
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