Loading...
HomeMy WebLinkAboutResolution - 2001-R0454 - Authorizing Solid Waste Grants Program From TNRCC To SPAG - 10/25/2001Resolution No. 2001—R 0454 October 25, 2001 Item No. 21 RESOLUTION NO. 2001-RO454 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF LUBBOCK, TEXAS, AUTHORIZING THE SUBMISSION OF A FY 2001 REGIONAL SOLID WASTE GRANTS PROGRAM APPLICATION TO THE SOUTH PLAINS ASSOCIATION OF GOVERNMENTS AND AUTHORIZING THE CITY MANAGER TO REPRESENT THE CITY OF LUBBOCK IN ALL MATTERS PERTAINING TO THIS APPLICATION. WHEREAS, protection of the State's environment has become a growing concern in Texas particularly with regard to the potential environmental risks associated with the disposal of municipal solid wastes; and WHEREAS, in accordance with legislative action, the citizens of the State of Texas, either directly or indirectly, pay into a state -managed solid waste tipping fee fund which provides the Texas Natural Resource Conservation Commission (TNRCC) the funding to administer a variety of programs designed to afford the state a higher degree of environmental protection; and WHEREAS, a portion of these TNRCC-administered tipping fee funds have been made available to the state's local governments through the regional councils of governments of Texas to provide grants for regional/local solid waste management projects; and WHEREAS, the primary intent of these grant funds is that they be used to implement/enhance programs at the regional/local level which promote the management goals of the regional and state solid waste plans; and WHEREAS, the City of Lubbock is eligible to receive these funds and desires to undertake a program which advances the solid waste management goals and objectives of the state solid waste management plan and the Panhandle Regional Solid Waste Management Plan. NOW THEREFORE, be it resolved by the City Council- of the City of Lubbock, Texas: 1. That the City of Lubbock is applying for $58.000 to implement a program to be known as baler purchase. 2. That the City Council of the City of Lubbock appoints the City Manager to act as its duly authorized representative in all matters pertaining to this application. 3. That any grant funds received will be used for their intended purpose. 4. That as a condition of funding, the City of Lubbock agrees to provide the necessary certifications and assurances required by the TNRCC. CONSIDERED AND APPROVED THIS 25th DAY OF OCTOBER, 2001. ATTEST: Rebecca Garza, City Secretary Qj APPROVED AS TO CONTENT: TeWillerbrook Managing Director of Water Utilities APPROVED AS TO FORM: �F Richard K. Casner Natural Resources Attorney L:\Cityatt\Linda\SPAG-SolidWaste.res October 12, 2001 F, KIM% ►• •R 21 Resolution No. 2001—R 0454 GRANT PROPOSAL EVALUATION FORM vi DEPARTMENTS a� j�wfr +u m f� olzl Geste Grant 01 GRANT"TITLEr w CONTACT ��x� �3 >j > ' '-4% , GRANTING AGENCY- `�i h` TODAY'S DATE '� ONTRACT PERIOD APP DUE DATE`���� n FEDERAL CFDA # X �� y %�x � s✓w-� .r s z r����? y� w.,t: � a r��� a : � '�`;'�. � `.� ; '�� S'r �' _7 e a. CONTRACT AMOUNT �Kd ( f PASS THRU GRANTORS'# � 3 g -*f q� i /5 � � 1*: <g.� :. ^=4^y�� R . £ � }E� �.fp� �✓✓!�� f �z�� ��} �� ; ���� �y :R� � � � ; 1. Grant is: NEW FC] 2. Match required: YES ❑ IF YES: % of Match Amount In-kind OR Cash Source CONTINUING ❑ Number of years NO C3 3. Are there any indirect costs, i.e. building use, computer time, administrative support associated with the grant? YES ❑ NO IF YES: Estimated Costs 4. If there are indirect costs, are they reimbursed by the grant? YES ❑ NO IF YES: % Reimbursed 5. Are audit costs reimbursed? YES ❑ NO [ IF YES: % Reimbursed 6. What are the audit requirements for this grant? Required to maintain and make available reporting on grant expenses. ATTACHMENT 2 Page 1 of 4 7. Can this grant be renewed? YES ❑ IF YES: How many times? What are the terms of renewal? 8. Does the grant require the City to gradually assume the cost of the program? YES ❑ NO IF YES: What is the timetable? 9. Please address whether other agencies are currently administering similar programs and whether any other agencies are available to administer this program. For the last 3 years, no bids r ;vpd from lnral ipnd(nrc nn nlac+ j rnmmn - gE 9$ recycling. 10. For the "Current Year" please identify how expenditures are to be made in the following categories and how the program will be funded. If the grant is for an on-going program, please .project revenue and expenditures for future years. If the grant is for one year, show any on-going costs to the City, such as the cost of maintenance on equipment purchased by the grant. EXPENDITURES Current Year 2001 Year 2 20 Year 3 20 Year 4 20 Year 5 20 Personnel Full-time Salary TMRS Social Security Medical Dental Life LTD Supplies Maintenance Other Baler $62,000.00 Capital TOTAL EXPENDITURES ` ATTACHMENT 2 Page 2 of 4 7. Can this grant be renewed? YES ❑ NO rM IF YES: How many times? What are the terms of renewal? 8. Does the grant require the City to gradually assume the cost of the program? YES ❑ NO IF YES: What is the timetable? 9. Please address whether other agencies are currently administering similar programs and whether any other agencies are available to administer this program. For the last 3 years, no bids received frnm lnnsl vAnririrc an n1 agtit, -n=nditj_Qs -lis recycling. 10. For the "Current Year" please identify how expenditures are to be made in the following categories and how the program will be funded. If the grant is for an on-going program, please .project revenue and expenditures for future years. If the grant is for one year, show any on-going costs to the City, such as the cost of maintenance on equipment purchased by the grant. EXPENDITURES Current Year 2001 Year 2 20 Year 3 20 Year 4 20 Year 5 20 Personnel Full-time Salary TMRS Social Security Medical Dental Life LTD Supplies Maintenance Other Baler $62,000.00 Capital TOTAL EXPENDITURES ATTACHMENT 2 Page 2 of 4 11. Please list the title, job grade and number of personnel funded by this grant. Indicate whether it is new or existing. Job Title New or Existing Job Grade # of Personnel NIA .12. Please list any capital items to be purchased: 13. Please discuss how this program will impact current employee allocation and utilization and whether it will have a long term financial or personnel impact. Attach additional pages if needed'. This program will not impart m Errant Pmpl ngeP al l nnati nn nr i iti l i meati nn Thi c nrng- alp will not have a long-term financial or manpower impact. ATTACHMENT 2 . 5 Page 3 of 4 Current Year 20 n4, Year 2 20 Year 3 20 Year 4 20 Year 5 20 REVENUE Federal Grant State Grant 9R, onn Local Match 4,000 Other TOTAL REVENUE 62,000 11. Please list the title, job grade and number of personnel funded by this grant. Indicate whether it is new or existing. Job Title New or Existing Job Grade # of Personnel NIA .12. Please list any capital items to be purchased: 13. Please discuss how this program will impact current employee allocation and utilization and whether it will have a long term financial or personnel impact. Attach additional pages if needed'. This program will not impart m Errant Pmpl ngeP al l nnati nn nr i iti l i meati nn Thi c nrng- alp will not have a long-term financial or manpower impact. ATTACHMENT 2 . 5 Page 3 of 4 14. In narrative form, please provide a brief description of the program. Include: • . The need which will be addressed; • The goals and objectives of the program; • The target population to be served; • Other significant aspects of the application. Attach additional pages if needed. See attached or -ant aoolication summary A ATTACHMENT 0 Page 4 of 4 14. In narrative form, please provide a brief description of the program. Include: • The need which will be addressed; • The goals and objectives of the program; • The target population to be served; • Other significant aspects of the application. Attach additional pages if needed. A ATTACHMENT 2 Page 4 of 4 a e Y v A ATTACHMENT 2 Page 4 of 4 a October 16, 2001 REQUEST FOR APPLICATIONS The South Plains Association of Governments (SPAG) is requesting solid waste project applications for FY2001 state solid waste implementation funds. These funds are generated by solid waste disposal fees, and are the only state funds available to local governments for solid waste implementation projects. Project selection will occur during the fall of 2001 with projects identified by the end of October. SPAG is seeking implementation projects from within the following eight needs and objectives: Source Reduction & Recycling, Local Enforcement, Citizens' Collection Stations and "Small" Registered Transfer Stations, Community Cleanup Events, Educational and Training Projects, Local Solid Waste Management Plans, Household Hazardous Waste (HHW) Management, and Technical Studies. If you are interested in seeking funding and would like to obtain the Request for Projects instructions packet and application form, contact: Jared Miller Solid Waste Coordinator (806) 762-8721 The deadline for applications to be received by SPAG is by the close of business on Friday, September 28, 2001. All project applications will be available for public review at SPAG from October 1 through October 12, 2001. 0 Page 2 M South Plains Association of Governments FY2002 Solid Waste Grant Application SOUTH PLAINS ASSOCIATION OF GOVERNMENTS FY 2000/2001 REGIONAL SOLID WASTE GRANTS PROGRAM FORM 1. APPLICATION INFORMATION AND SIGNATURE PAGE Applicant: C i c>T (..�bboc_K assurances, and deliverables included in this application, that all certifications are true and Funding Amount Proposed: 'CA wd4e_ u �tP� �P- $ Address P. C). Q© a.> Phone/Fax: bb 0Cir- , TX _ : X94! S- Phone: (806) '77 5 - �'-� S(P Date Signed. Fax: (806) -7 -7 S - 3©13 Contact Person Date Submitted C( PROJECT CATEGORY Local Enforcement Source Reduction and Recycling Local Solid Waste Management Plans Citizens' Collection Stations and "Small" Registered Transfer Stations Household Hazardous Waste (HHW) Management Installation of Scales at Municipal Solid Waste Landfills Technical Studies Community Clean-up Events Educational and Training Projects SIGNATURE By the following signature, the Applicant certifies that it has reviewed the certifications, assurances, and deliverables included in this application, that all certifications are true and correct, that assurances have been reviewed and understood, and that all required deliverables are included with this application submittal. Signature: Title: Typed/Printed Name: Date Signed. bsb,c, O La Se..r- q vZ8 lU j FOR USE BY SPAG Date application was received Does the application meet all of the required screening criteria: Yes No Is the application administratively complete: Yes No Project Application O South Plains Association of Governments FY2002 Solid Waste Grant Application FORM 2. AUTHORIZED REPRESENTATIVES The Applicant hereby designates the individual(s) named below as. the person or persons authorized to receive direction from the SPAG, to manage the work being performed, and to act on behalf of The Applicant for the purposes show: 1. Authorized Project Representative. The following person is authorized to receive direction, manage work performed, sign required reports, and otherwise act on behalf of the Applicant. Signature Typed/Printed Name: C -brc` �Va,n h o&As�r Title: YY1a,na Q,r of Ca�llec fiv•1 s Date: q' -aa -G t 2. Authorized Financial Representative. In addition to the authorized project representative, the following person is authorized to act on behalf of the Applicant in all financial and fiscal matters, including signing financial reports and requests for reimbursement. Signature a Typed/Printed Name: r c, Title: ry) ng4�1- o �ot 1Pc fic,� s Date: 'R -Da -61' Project Application C� City of Lubbock Grant Application Form 5b. Summaries of Discussion with Private Industry Currently there are no private sector processors/marketers that are willing to take our plastic. We have received no -bids on this commodity each time it is has been bid out. Jarvis Metals recently agreed to take our plastics for a trial period. However, the level of separation required for them to take the plastics and the fact that we will not receive any revenue from the sale of the plastic may hinder the success of this pilot project. Form 6a. Project Description The City of Lubbock Solid Waste Services Department currently provides recycling services to our citizens via 3 drop-off locationp. (See attached brochure for description of program) - . We currently have vendors and end -markets for all of our commodities collected at the Recycling Drop-off Centers except for plastics. For the last 3 years, we have received no -bids on all plastics when we bid out the commodities. For a period of time, BFI took our plastic even though they nq-bid it. However, after they built their transfer station in the same building as their recycling facility they ceased taking our plastic stating that they no longer had room to store the bales. We then began taking plastic to the City of Plainview and could continue to do so except for the travel costs and travel time. In addition, we are not able to earn revenue to offset the cost of our recycling program when we take the plastic to Plainview. In September 2001, we began a pilot project with Jarvis Metals in Lubbock. This company also no bid our plastics the last 2 times they were out to bid. However, the company did agree to take our plastics for a trial period. In order to get the most money possible, they are requiringthat we separate the # 2 opaque and colored plastics which results in a very higs contamination rate and rejected loads. In addition, we will not receive any revenue from the sale of our plastic to help us offset the cost of our recycling program. The goal of this proposed project will be to allow the Solid Waste Services Dept. to purchase a baler. We will then be able to bale, market and sell the plastic ourselves. That way we can continue to collect the commodity and we will receive revenue from the sale of the plastic. By having a baler in place, the department will be able to continue with our current recycling program in the event that our current vendors cease accepting other commodities in the future. The population of the City of Lubbock is 199,445. All residents in the city have been notified about the centers and are eligible to use the centers. The cost per capita for this grant request is .29. m City of Lubbock Grant Application Form 6b. Project Cost Evaluation With the purchase of a baler, the dept. will be able to c9ntinue to collect and recycle plastic. In addition, the department will earn revenue from the sale of the plastic to offset the cost of our recycling program. The Cost of this project is as follows: Baler with automatic be and conveyor = $62,000 We are requesting grant funding in the amount of $58,QQ0. The remaining cost of the equipment will be funded by the department. The baler will be placed in a city -owned facility if one is available. If not, we will lease a warehouse. The cost of this portion of the proJert is not known at this time. The information should be available by the time the projects are presented to the .SWAC. Form 6c. Level of Commitment of the Applicant The department has provided recycling collection to our residents since 1992. We began our current program of drop-off centers in 1999. The department has successfully completed all requirements of all previous SPAG/TNRCC grants. In the past we have received grant funding to help us implement many projects. These projects include mobile recycling trailers, glass pulverizer, backyard composting events and bins and used -oil recycling containers and igloos. The City of Lubbock Solid Waste Services Dept. has an annual budget for FY 01- 02 of $489,306. The Recycling Cost center has 3 Equipment Operator II's that man the drop-off centers and haul the commodities to the vendors. The cost center also has 1 Foreman and 1 Educator. Approximately % of the time of the Equipment Operators is devoted solely to sorting and hauling plastics. As such, we are using % 4f their salaries as in-kind services match in the amount of $20,810. In addition, the department will provide a cash match in the amount of $4,000 to cover the remaining cost of the equipment. We will have a resolution from the City of Lubbock City Council by the time the SPAG Solid Waste Advisory Committee meets to hear presentations and vote on grant requests. City of Lubbock Grant Application Form 6d. Scope of Work The goal of this project is to provide funding to the City of Lubbock Solid Waste Services Dept. to purchase a baler. With a baler, the City of Lubbock Solid Waste Services Dept. can continue to collect and recycle plastics at the drop-off centers. The baler will allow the department to bale and market the plastic and receive revenue from the sale of the plastic to help offset the cost of the recycling program. Task 1 Prepare specs and bid out baler 60 days Secure location/building for baler Task 2 Receive equipment 60 days Task 3 Install equipment and make necessary changes to program 30 days Total implementation time needed from date of award 150 days l;z South Plains Association of Governments FY2002 Solid Waste Grant Application FORM 7. GRANT BUDGET SUMMARY Please provide the following breakdown of the total amount of grant funding being requested: 12. Fringe Benefit Rate: 113. Indirect Cost Rate: Identify, in detail, each budget category to which your indirect cost rate applies and explain any special conditions under which the rate will be applied: * In accordance with UCMS, indirect charges may be authorized if the Applicant has a negotiated indirect cost rate agreement signed within the past 24 months by a federal cognizant agency or state single audit coordinating agency. Altematively, the Applicant may be authorized to recover up to 10% of direct salary and wage costs (excluding overtime, shift premiums, and fringe benefits) as indirect costs, subject to adequate documentation. If you have an approved cost allocation plan, please enclose documentation of your approved indirect rate. II Please complete any of the following detailed budget forms which are applicable. Project Application 13 Budget Category Funding Amount 1. Personnel/Salaries $ 2. Fringe Benefits $ 3. Travel $ 4. Supplies $ 5. Equipment $ Odc) 6. Construction $ 7. Contractual $ 8. Other $ 9. Total Direct Charges (sum of 1- 8) $ 10. Indirect Charges $ 11. Total (sum of 9 and 10) $ F5 3 to r -N 12. Fringe Benefit Rate: 113. Indirect Cost Rate: Identify, in detail, each budget category to which your indirect cost rate applies and explain any special conditions under which the rate will be applied: * In accordance with UCMS, indirect charges may be authorized if the Applicant has a negotiated indirect cost rate agreement signed within the past 24 months by a federal cognizant agency or state single audit coordinating agency. Altematively, the Applicant may be authorized to recover up to 10% of direct salary and wage costs (excluding overtime, shift premiums, and fringe benefits) as indirect costs, subject to adequate documentation. If you have an approved cost allocation plan, please enclose documentation of your approved indirect rate. II Please complete any of the following detailed budget forms which are applicable. Project Application 13 South Plains Association of Governments FY2002 Solid Waste Grant Application Form 7e. Detailed Equipment Expenses All equipment purchases must be pre -approved by SPAG. If the specific details of an equipment purchase are known, show that equipment on the list below. If the specific details of the equipment costs are not know at this time, list the general details on .this form. The specific details of the equipment will then need to be provided to and approved by SPAG before the costs are incurred. Equipment (Show description, type, model, etc.) Excel (Model EXia3 hat' zDn-Va.t hetet- w endxl hopper a- cnnuc�ycrrJ�� Unit Cost $ (oi No. of Units Total Cost $ S8 ipp0 Total (Must equal Line 5 of the Overall Budget Summary - FORM 7) $ 5B, 006 s��m�{e cin baler iS IRPa % OD. 6 rG n 5 S 81 C� L1.5 I t Cc�Sh i^� iC�i rpt COSH . -kC ire I oeS4 Q m ©tAyq f rfV,_i Ck -VIA,C Pmject Application 4 Page _ of South Plains Association of Governments FY2002 Solid Waste Grant Application Form 7a. Detailed Matching Funds/In-Kind Services This budget form should be completed if the Applicant is providing any level of matching funds or in-kind services directly related to the proposed project. Matching Funds: $ 'r`+ , oco In the space below, please explain in detail the application of any matching funds to be provided by the Applicant, as directly related to the proposed project. In-K'ind Services: $ In the space below, please explain in detail the application of any in-kind services to be provided by the Applicant, as directly related to the proposed project. 3 F p Pe-t� C-�mcsz�: o FXea , ��, P-5 t * — R-) What is the TOTAL COST of the proposed project, considering the total grant funding requested, any matching funds being provided by the Applicant, and the monetary equivalent of any in-kind services being provided by the Applicant: $ 89,�31y Project Application 15 FY 2002 REGIONAL SOLID WASTE GRANTS PROGRAM Resolution No. 2001-R 0454 IMPLEMENTATION PROJECTS APPLICATIONTORM- /4 INSTRUCTIONS FOR COMPLETING APPLICATION FORM 1. APPLICATION INFORMATION AND SIGNATURE PAGE This page contains general information about the Applicant, including name, contact person, address of Applicant, telephone and fax numbers, date application was submitted to the South Plains Association of Governments (SPAG), amount of grant funding requested and the project category the proposal falls under. Fill out the information completely. This form also requires the signature of the Applicant. By signing this document, the Applicant is certifying that the certifications, assurances and deliverables included in this application have been reviewed, that to the best of the Applicant's knowledge and ability all certifications are true and correct, and that all required deliverables are included in the application. Please be certain you have reviewed and fully completed any applicable certifications and deliverables before signing this document. Note, the bottom of the page is reserved for SPAG's use. FORM 2. AUTHORIZED REPRESENTATIVES This form allows the Applicant to designate the authorized project and financial representatives who will be authorized to. receive direction from SPAG, manage the work being performed, and to act on behalf of the Applicant. FORM 3. CERTIFICATIONS AND ASSURANCES This section contains certifications and assurances the Applicant must review prior to submitting the application materials. Certifications are required to assist SPAG in ensuring that the Applicant and the project are eligible for funding. Assurances are summaries of pertinent contract provisions, and ensurethat the Applicant understands that there are certain obligations associated with accepting the grant funds. If awarded, Applicants will be asked to enter into a contract with SPAG, which will contain the entire provisions required for the grant - funded project. FORM 4. RESOLUTION A Resolution must be approved by the governing body of the entity presenting this Application. The form provided must be specifically signed and notarized in addition to the signature required in Form 1. This provision is applicable to all Applicants. FORM 5. EXPLANATION OF PRIVATE INDUSTRY NOTIFICATION Form 5a and 5b must be completed for funding under the following grant categories: a. Source Reduction and Recycling b. Citizens' Collection Stations and "Small" Registered Transfer Stations c. Installation of Scales at Municipal Solid Waste Landfills d. A demonstration project under the Educational and Training Projects category According to state law (Section 369.014 (b) TX Health & Safety Code), a project or service funded under this program must promote cooperation between public and private entities, and the grant -funded project or service may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. _PS991-0"% - / I Application Instructions INSTRUCTIONS FOR CWOLETING APPLICATION FORM 1. APPLICATION INFORMATION AND SIGNATURE PAGE This page contains general information about the Applicant, including name, contact person, address of Applicant, telephone and fax numbers, date application was submitted to the South Plains Association of Governments (SPAG), amount of grant funding requested and the project category the proposal falls under. Fill out the information completely. This form also requires the signature of the Applicant. By signing this document, the Applicant is certifying that the certifications, assurances and deliverables included in this application have been reviewed, that to the best of the Applicant's knowledge and ability all certifications are true and correct, and that all required deliverables are included in the application. Please be certain you have reviewed and fully completed any applicable certifications and deliverables before signing this document. Note, the bottom of the page is reserved for SPAG's use. FORM 2. AUTHORIZED REPRESENTATIVES This form allows the Applicant to designate the authorized project and financial representatives who will be authorized to receive direction from SPAG, manage the work being performed, and to act on behalf of the Applicant. FORM 3. CERTIFICATIONS AND ASSURANCES This section contains certifications and assurances the Applicant must review prior to submitting the application materials. Certifications are required to assist SPAG in ensuring that the Applicant and the project are eligible for funding. Assurances are summaries of pertinent contract provisions, and ensure that the Applicant understands that there are certain obligations associated with accepting the grant funds. If awarded, Applicants will be asked to enter into a contract with SPAG, which will contain the entire provisions required for the grant - funded project. FORM 4. RESOLUTION A Resolution must be approved by the governing body of the entity presenting this Application. The form provided must be specifically signed and notarized in addition to the signature required in Form 1. This provision is applicable to all Applicants. FORM 5. EXPLANATION OF PRIVATE INDUSTRY NOTIFICATION Form 5a and 5b must be completed for funding under the following grant categories: a. Source Reduction and Recycling b. Citizens' Collection Stations and "Small" Registered Transfer Stations c. Installation of Scales at Municipal Solid Waste Landfills d. A demonstration project under the Educational and Training Projects category According to state law (Section 361.014 (b) TX Health & Safety Code), a project or service funded under this program must promote cooperation between public and private entities, and the grant -funded project or service may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. 4-15r,71- //7 Application Instructions In accordance with grant requirements established by the Texas Natural Resource Conservation Commission, an Applicant for funding under one of the above listed project categories must adhere to the requirements listed below. 1. Contact in person or in writing the known private service providers of similar services which, at the time of the application development, are providing services within the geographic service area that the project intends to serve, prior to making the application. A list of private service providers within the region is available from SPAG. 2. Inform the private service providers of the basic details of the proposed project and consider any input and concerns from the private service providers about the project when completing the project proposal. 3. Consider, where appropriate, meeting directly with private service providers that may have a concern about the proposed project to attempt to resolve any concerns. before an application is submitted. 4. Complete applicable information on Forms 5a and 5b to provide documentation that private service providers were notified of the project prior to submissioh of the application. Form 5a. List of Private Service Providers Notified List the names and telephone numbers of private service providers notified of the proposed project. Include the date of notification. Form 5b. Summaries of Discussions with Private Industry Provide summaries of any input and concerns raised by the private service providers; summaries of any meetings or discussions held between the Applicant and the private service providers; an explanation of any changes matte to the proposed project to address private service provider concerns; and an explanation of any remaining concerns that were not addressed and why the Applicant determined that the concerns are not valid under the statutory requirements. Attach to the application any written comments 'or concerns provided by a private service provider concerning the project. FORM 6. PROJECT SUMMARY The project summary, consisting of Forms 6a -6d below, should be completed to the best of your ability. Note that the project summary is based on the scoring criteria stated in the Request for Application. Please refer to the specific questions listed in the scoring criteria when completing the project summary. Add additional pages as necessary to adequately describe the project. Form 6a. Project Description Provide a detailed description of the proposed project. As concisely as possible, include information as to why the proposed project is needed; clearly state the goal of the proposed project; estimate the number of people who would be served or benefitted; the geographic area affected; target the specific waste stream of the project. Identify the levels of customer incentives, public education, or input, as appropriate to the project. Describe the project in sufficient detail to demonstrate its overall feasibility or workability. If the project includes equipment, explain how the specified equipment is appropriate for the work to be performed. age o / �j Application Instructions If the proposed grant -funded project will be a part of an overall program, provide a description of the program. Adequately describe the expected benefits of the proposed project. Form 6b. Project Cost Evaluation Provide an evaluation of the costs associated with the proposed project. Explain how the total related costs of the proposed project were adequately considered; compare project costs to established averages or to normal costs for similar projects. Present the costs in unit terms, such as cost per ton, cost per customer, or cost per capita, as applicable. Describe any measurable costs savings, or reasonably justified costs of the project. Form 6c. Level of Commitment of the Applicant Provide information related to the Applicant's level of commitment to preferred solid waste management practices. If the proposed project is an ongoing service, demonstrate the ability to sustain the program beyond the term of the grant. Explain the extent to which the appropriate governing bodies support the proposed project. List previously demonstrated commitment to preferred solid waste management practice, such as implementing other solid waste management projects, involvement in a local or subregional solid waste management plan or study, or membership in Clean Cities 2000. If the proposed project has received previous grant funding under this program, explain to what extent does the proposal involve expansion of current services or operations; present quantifiable documentation of the success of the project in order to warrant further funding. Demonstrate a good record of past grant contractual performance. Form 6d. Scope of Work Provide a work program with a schedule of deliverables for the proposed project or program. The work program with the schedule of deliverables will be considered the Scope of Work to be performed under the contract agreement, if funded. Once the details of the work program have been negotiated with the Applicant and approved by SPAG, the work program will be entered into the grant contract. As concisely as possible, for each task of the proposed project, describe the major steps or activities involved, identify the responsible entities and establish a specific timeframe to accomplish each task. The scope of work for the project or program must include: - Detailed purpose and goal of the project - Specific task statements with responsible entity identified - List of deliverables/products/activities under each task - Schedule of deliverables Format for Submitting Scope of Work: Project or Program Title Project Purpose and Goal statement: 1. Task: a. Activity and/or Deliverable 1 / Application Instructions If the proposed grant -funded protect will fie a part of an overall program, provide a description of the program. Adequately describe the expected benefits of the proposed project. Form 6b. Project Cost Evaluation Provide an evaluation of the costs associated with the proposed project. Explain how the total related costs of the proposed project were adequately considered; compare project costs to established averages or to normal costs for similar projects. Present the costs in unit terms, such as cost per ton, cost per customer, or cost per capita, as applicable. Describe any measurable costs savings, or reasonably justified costs of the project. Form 6c. Level of Commitment of the Applicant Provide information related to the Applicants level of commitment to preferred solid waste management practices. If the proposed project is an ongoing service, demonstrate the ability to sustain the program beyond the term of the grant. Explain the extent to which the appropriate governing bodies support the proposed project. List previously demonstrated commitment to preferred solid waste management practice, such as implementing other solid waste management projects, involvement in a local or subregional solid waste management plan or study, or membership in Clean Cities 2000. If the proposed project has received previous grant funding under this program, explain to what extent does the proposal involve expansion of current services or operations; present quantifiable documentation of the success of the project in order to warrant further funding. Demonstrate a good record of past grant contractual performance. Form 6d. Scope of Work Provide a work program with a schedule of deliverables for the proposed project or program. The work program with the schedule of deliverables will be considered the Scope of Work to be performed under the contract agreement, if funded. Once the details of the work program have been negotiated with the Applicant and approved by SPAG, the work program will be entered into the grant contract. As concisely as possible, for each task of the proposed project, describe the major steps or activities involved, identify the responsible entities and establish a specific timeframe to accomplish each task. The scope of work for the project or program must include: - Detailed purpose and goal of the project - Specific task statements with responsible entity identified - List of deliverables/products/activities under each task - Schedule of deliverables Format for Submitting Scope of Work: Project or Program Title Project Purpose and Goal statement: 1. Task: a. Activity and/or Deliverable Application Instructions - Schedule of Activity and/or Deliverable b. Activity and/or Deliverable - Schedule of Activity and/or Deliverable c. (Etc.) 2. Task: a. Activity and/or Deliverable - Schedule of Activity an&or Deliverable b. Activity and/or Deliverable - Schedule of Activity and/or Deliverable 3. (Etc.) FORM 7. GRANT BUDGET SUMMARY Provide a breakdown of the total amount of grant funding being requested for the proposed project using this form. The expenses must be consistent with the category expense standards provided with the Request for Application. Complete any of the detailed budget forms which are applicable. Form 7a. Detailed Matching Funds/in-Kind Expenses Matching funds or contribution of. in-kind services are not required under this grant program and are therefore, not included in the Grant Budget Summary. However, to fully evaluate the proposed project, any match of funds or in-kind services should be disclosed in this application. This budget form should be completed if any level of matching funds or in-kind services are directly related to the proposed project. Form 7b. Detailed Personnel/Salaries Expenses This budget form should be completed if any expenses are entered for personnel/salaries on Line 1 of your Grant Budget Summary. Appropriate salaries for employees working directly on the funded project may - be authorized under most of the grant categories. If the project or program proposes personnel to be funded wholly or in part by this grant, complete this budget form listing each employee. Any changes to the personnel funded under the grant must be approved by SPAG. If changes to the personnel assigned to the project are necessary, you may submit a revised Form 7b to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. Please refer to the following definitions in completing this form: • FTE (portion of a full-time employee equivalent dedicated to the described function; e.g., 100% = 1.0 FTE, 50% = 0.5 FTE) • Status (full-time or part-time, permanent or temporary) • Function (describe only those responsibilities directly related to the solid waste grants program) • Salary (monthly salary) Form 7c. Detailed Travel Expenses P89e*ef-7_ .2,0 Application Instructions This budget form should be completed if any expenses are entered for travel on Line 3 of your Grant Budget Summary. Travel expenses directly related to the conduct of the funded program may be authorized. Only the employees of the funds recipient assigned to the project should receive reimbursement for travel expenses. In accordance with the UGMS, in those instances where grantees do not have an established organization -wide written travel policy approved by the governing board of the local jurisdiction, all employee -related travel expenses must be claimed at no higher than the same rates allowed by the State of Texas, for its employees. Out-of-state travel for pass-through grant recipients will not normally be authorized. On the detailed budget form for grant -funded travel, describe the types of travel expenses expected; whether the travel is routine in -region travel expense or the travel is not routine; and the purpose for the travel. Non -routine travel, including out-of-state travel or travel to special conferences or events must be approved by the COG in advance of the travel event. If changes to the non- routine travel expenses detailed in this application are necessary, you may submit a revised Form 7c to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. Form 7d. Detailed Supply Expenses This budget form should be completed if any expenses are entered for supplies on Line 4 of your Grant Budget Summary. Supplies are non -construction related goods and materials having a unit acquisition cost (including freight) of less than $1,000. Such expenditures shall generally relate to the routine purchase of office supplies or other goods which are consumed by the grant recipient in a relatively short period of time, in the regular performance of the funded project. (Expenses for food and beverages are not allowable. Further, any items not routinely used in conducting normal business over the year should be listed under the "other" budget category). "General office/desk supplies" typically include such items as notepads, folders and three- ring binders, pens and pencils, paper clips and binder clips, staplers and staples, tape and dispensers, calendars, computer diskettes, and other similar items. "Other supplies" may include such items as film and film processing, audio and video tapes, copier and printer toner and paper, etc. On the detailed budget sheet for grant -funded supplies, list the general types of supplies you intend to purchase with grant funding. Form 7e. Detailed Equipment Expenses This budget form should be completed if any expenses are entered for equipment on Line 5 of your Grant Budget Summary. Expenses included under the Equipment expense category should be for non -construction related, tangible, personal property having a unit acquisition cost of $1,000 or more (including freight and set up costs) with an estimated useful life of over one year. Any equipment that will be used for other projects or activities, in addition to the funded project, 911 Application Instrudons This budget form should be compiefed if any expenses are entered for travel on Line 3 of your Grant Budget Summary. Travel expenses directly related to the conduct of the funded program may be authorized. Only the employees of the funds recipient assigned to the project should receive reimbursement for travel expenses. In accordance with the UGMS, in those instances where grantees do not have an established organization -wide written travel policy approved by the governing board of the local jurisdiction, all employee -related travel expenses must be claimed at no higher than the same rates allowed by the State of Texan for its employees. Out-of-state travel for pass-through grant recipients will not normally be authorized. On the detailed budget form for grant -funded travel, describe the types of travel expenses expected; whether the travel is routine in -region travel expense or the travel is not routine; and the purpose for the travel. Non -routine travel, including out-of-state travel or travel to special conferences or events must be approved by the COG in advance of the travel event. If changes to the non- routine travel expenses detailed in this application are necessary, you may submit a revised Form 7c to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. Form 7d. Detailed Supply Expenses This budget form should be completed if any expenses are entered for supplies on Line 4 of your Grant Budget Summary. Supplies are non -construction related goods and materials having a unit acquisition cost (including freight) of less than $1,000. Such expenditures shall generally relate to the routine purchase of office supplies or other goods which are consumed by the grant recipient in a relatively short period of time, in the regular performance of the funded project. (Expenses for food and beverages are not allowable. Further, any items not routinely used in conducting normal business over the year should be listed under the "other" budget category). "General office/desk supplies" typically include such items as notepads, folders and three- ring binders, pens and pencils, paper clips and binder clips, staplers and staples, tape and dispensers, calendars, computer diskettes, and other similar items. "Other supplies" may include such items as film and film processing, audio and video tapes, copier and printer toner and paper, etc. On the detailed budget sheet for grant -funded supplies, list the general types of supplies you intend to purchase with grant funding. Form 7e. Detailed Equipment Expenses This budget form should be completed if any expenses are entered for equipment on Line 5 of your Grant Budget Summary. .t, Expenses included under the Equipment expense category should be for non -construction related, tangible, personal property having a unit acquisition cost of $1,000 or more (including freight and set up costs) with an estimated useful life of over one year. Any equipment that will be used for other projects or activities, in addition to the funded project, 9/ Application Instructions may only be funded at an amount reflecting the appropriate percentage of time that the equipment will be directly used for the funded project. All equipment purchases must be approved in advance of purchase by SPAG, following established procedures. If changes to the equipment expenses detailed in this application are necessary, or when specific details to the equipment must be added after the grant is awarded, you may submit a revised Form 7e to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. Please note that your contract will include specific language on title to and management of real property and equipment. By entering into the grant contract, the Applicant must agree to continue to use the grant -funded equipment only for the purposes intended under the grant. Form 7f. Detailed Construction Expenses This budget form should be completed if any expenses are entered for construction on Line 6 of your Grant Budget Summary. Expenses budgeted under this category should be for costs related to the enhancement or building of permanent facilities. Appropriate costs that may be included are: a. The cost of planning the project; b. The cost of materials and labor connected to the construction project; c. The cost of equipment attached to the permanent structure; and d. Any subcontracts, including contracts for services, performed as part of the construction. On the detailed budget form for grant -funded construction, list the construction expenses you expect to, incur with grant funding, and if the work or part of the work will be subcontracted. No construction costs shall be incurred by a pass through grant recipient unless the construction details are approved in advance by SPAG, following established procedures. If changes to the construction expenses detailed in this application are necessary, you may submit a revised Form 7f to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. Form 7g. Detailed Contractual Expenses This budget form should be completed if any expenses are entered for contractual services on Line 7 of your Grant Budget Summary. Expenses included under this category should be for costs for professional services or tasks provided by a firm or individual who is not employed by the grant recipient. Note that the contractual costs for construction -related services should be included under the Construction category. Applicable laws and regulations concerning bidding and contracting for services must be followed. Note that any expenses (including legal fees, staff time, travel, and communications) related in any way to drafting legislation, lobbying for legislation, or other political activities ''7 Application Instructions are not allowable under this program. On the detailed budget form for grant -funded contractual expenses, describe the contractual expenses associated with the proposed project. No contractual costs may be incurred by a pass-through grant recipient unless the subcontract is approved in advance by SPAG, following established procedures. If changes to the contractual expenses detailed in this application are necessary, you may submit a revised Form 7g to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. Form 7h. Detailed Other Expenses This budget form should be completed if any expenses are entered under "Other" on Line 8 of your Grant Budget Summary. Other expenses, not falling under the main expense categories, may be included, if appropriate for the proposed project. If you will have additional "Other' expenses, not already listed, please itemize those expenses on the second table. The restrictions .set forth in the grant contract apply. If any of the expenses listed are included in the calculation of indirect charges, do not itemize them on this sheet. On the detailed budget form for grant -funded other expenses, list the other expenses associated with the proposed project. Computer hardware not listed in the equipment budget form (computer equipment with a unit cost of less than $1,000), computer software, and additional other expenses must be authorized in advance of purchase by SPAG, following established procedures. If changes to the other expenses detailed in this application are necessary, you may submit a revised Form 7h to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. .per-7�7 23 Application Instructions are not allowable under this program. On the detailed budget form for grant -funded contractual expenses, describe the contractual expenses associated with the proposed project. No contractual costs may be incurred by a pass-through grant recipient unless the subcontract is approved in advance by SPAG, following established procedures. If changes to the contractual expenses detailed in this application are necessary, you may submit a revised Form 7g to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. Form 7h. Detailed Other Expenses This budget form should be completed if any expenses are entered under "Other" on Line 8 of your Grant Budget Summary. Other expenses, not falling under the main expense categories, may be included, if appropriate for the proposed project. If you will have additional "Other" expenses, not already listed, please itemize those expenses on the second table. The restrictions set forth in the grant contract apply. If any of the expenses listed are included in the calculation of indirect charges, do not itemize them on this sheet. On the detailed budget form for grant -funded other expenses, list the other expenses associated with the proposed project. Computer hardware not listed in the equipment budget -form (computer equipment with a unit cost of less than $1,000), computer software, and additional other expenses must be authorized in advance of purchase by SPAG, following established procedures. If changes to the other expenses detailed in this application are necessary, you may submit a revised Form 7h to SPAG with a letter requesting changes. The revised documents and the SPAG response will be included in your contract file. .Pagg7-af'7 23 Application Instructions South Plains Association of Governments FY2002 Solid Waste Grant Application SOUTH PLAINS ASSOCIATION OF GOVERNMENTS FY 2000/2001 REGIONAL SOLID WASTE GRANTS PROGRAM FORM 1. APPLICATION INFORMATION AND SIGNATURE PAGE Applicant: Funding Amount Proposed: Address Phone/Fax: Signature: Phone: (806) Typed/Printed Name: Fax: (806) Contact Person Date Submitted PROJECT CATEGORY Local Enforcement Source Reduction and Recycling Local Solid Waste Management Plans Citizens' Collection Stations and "Small" Registered Transfer Stations Household Hazardous Waste (HHW) Management Installation of Scales at Municipal Solid Waste Landfills Technical Studies Community Clean-up Events Educational and Training Projects SIGNATURE By the following signature, the Applicant certifies that it has reviewed the certifications, assurances, and deliverables included in this application, that all certifications are true and correct, that assurances have been reviewed and understood, and -that all required deliverables are included with this application submittal. Signature: Title: Typed/Printed Name: Date Signed: FOR USE BY SPAG Date application was received Does the application meet all of the required screening criteria: Yes No Is the application administratively complete: Yes No Project Application f South Plains Association of Governments FY2002 Solid Waste Grant Application FORM 2. AUTHORIZED REPRESENTATIVES The Applicant hereby designates the individual(s) named below as the person or persons authorized to receive direction from. the SPAG, to manage the work being performed, and to act on behalf of The Applicant for the purposes show: 1. Authorized Project Representative. The following person is authorized to receive direction, manage work performed, sign required reports, and otherwise act on behalf of the Applicant. Signature Typed/Printed Name: Title: Date: 2. Authorized Financial Representative. In addition to the authorized project representative, the following person is authorized to act on behalf of the Applicant in all financial and fiscal matters, including signing financial reports and requests for reimbursement. Signature Typed/Printed Name: Title: Date: Project Application 2— 5 South Plains Association of Governments FY2002 Solid Waste Grant Application FORM 2. AUTHORIZED REPRESENTATIVES The Applicant hereby designates the individuals) named below as the person or persons authorized to receive direction from the SPAG, to manage the work being performed, and to act on behalf of The Applicant for the purposes show: 1. Authorized Project Representative. The following person is authorized to receive direction, manage work performed, sign required reports, and otherwise act on behalf of the Applicant. Signature Typed/Printed Name: Title: Date: 2. Authorized Financial Representative. In addition to the authorized project representative, the following person is authorized to act on behalf of the Applicant in all financial and fiscal matters, including signing financial reports and requests for reimbursement. Signature Typed/Printed Name: Title: Date: Project Application 25 South Plains Association of Governments FY2002 Solid Waste Grant Application FORM 3. CERTIFICATIONS AND ASSURANCES Certifications In order to receive grant funds under this program, the proposed project must conform to the provisions set forth in SPAG's Request for Applications (RFA). The following certifications are intended to help SPAG ensure that these provisions are met. By signing this application (FORM 1), the person acting on behalf of the Applicant makes the certifications listed below. 1. Authority to Sign Application. The person signing this application hereby certiflies that he/she is the official contact regarding this application and has authority from the Applicant to sign the application and that such authority will bind the Applicant in subsequent agreements. 2. Application Contains No False Statements. Applicant certifies -that this application has no known false statements and that the Applicant understands that signing this application with a known false statement is a material breach of contract and shall void the submitted application and any resulting contracts. The Applicant understands that SPAG may not accept any amendment, revision, addition or alteration to this application after the final date and time for submission. 3. Governmental Status. Applicant certifies that is is located in the State of Texas and fits within one of the governmental classifications listed below, as determined understate law: a. City b. County C. Public school or school district (not including Universities or post secondary educational institutions) d. Other general and special law district with the authority and responsibility for water qualify protection or municipal solid waste management, including river authorities e. Council of Governments 4. Conformance to Standards. The Applicant certifies to the best of their knowle a and ability that the proposed project, including all activities in the proposed Scope of Weinq nfoims to the category standards and allowable expense and funding standards as set fortRequestforApplic5. Solid waste Fee Payments.. Applicant certifies that it is not dnt in payment of -soft waste disposal fees owed the State of Texas. 6. Consideration of Private Industry. The following certification only applies if the project is under one of the following grant categories: a. Source Reduction and Recycling b. Citizens' Collection Stations and "Small" Registered Transfer Stations C. Installation of Scales at Municipal -Solid Waste Landfills d. A demonstration project under the Educational and Training Projects category Applicant certifies that it has notified private service providers in accordance with the requirements set forth in the Request for Applications and the instructions provided with this application form. Applicant further certifies to the best of their knowledge and ability (after completing Form 5) that the proposed project will promote cooperation between public and private entities, is not otherwise readily available, and will not create a competitive advantage over a private industry that provides recycling or solid waste services. 7. Consistency with Regional Solid Waste Management Plan. Applicant certifies to the best of their knowledge and ability that the proposed. project is consistent with applicable goals, objectives, and recommendations of SPAG's regional solid waste management plan. 8. Technical Feasibility. Applicant certifies that it has carefully reviewed its Scope of Work and that to the best of their knowledge and ability all activities are technically feasible and can be satisfactorily completed within the grant period as set forth in the Request for Applications. 9. Costs Reasonable and Necessary. Applicant certifies to the best of their knowledge and ability that the proposed project activities in the Scope of Work and the expenses outlined in the Budget are reasonable and necessary to accomplish the project objectives, and that the proposed expenses are consistent with the costs of comparable goods and services. Project Application South Plains Association of Governments FY2002 Solid Waste Grant Application 10. Certification by Law Enforcement Programs. If the Applicant is a law enforcement entity regulated by Chapter 415 of the Government Code, the Applicant certifies that it is in compliance with all rules developed by the Commission on Law Enforcement Officer Standards and Education (TCLEOSE), pursuant to Chapter 415, Government Code; or that it is in the process of achieving compliance with such rules. If compliance is pending, a certification from TCLEOSE must be attached to indicate that the Applicant is in the process of achieving compliance with the rules. Assurances If the application is approved for funding, the grant funds will be awarded through a contract between the Applicant and SPAG. The grant contract will contain a number of standards, requirements, and processes that must be complied with as a condition of receiving the grant funds. In order to ensure an understanding by the Applicant of some of the main conditions that will be included in the contract, the Applicant is asked to review the following assurances. By signing this application, the, person acting on behalf of the Applicant indicates their understanding of these conditions and provides assurances that these and other conditions set forth in the grant contract will be adhered to if funding is awarded. 1. Compliance with Standard Pertaining to Real Property and Equipment. Applicant provides assurances that, if funded, the Applicant will comply with the contract provisions pertaining to title to and management of real property and equipment. The contract will contain obligations and conditions regarding the use of the equipment and/or facilities (the "property') acquired under the agreement. Included in the provisions are obligations to provide adequate maintenance and conduct physical property inventories; restrictions and conditions on the use, replacement, sale, or transfer of the property, and obligations to continue to adhere to the provisions that grant funds not be used to create a competitive advantage over private industry, in the use or transfer of the property. 2. Participation in TNRCC Recycling Surveys and Reporting. Applicant provides assurances that, If funded, the Applicant will respond to annual recycling program surveys and/or other requests from SPAG or the TNRCC for information on municipal solid waste management activities. 3. Compliance with Progeress and Results Reporting Requirements. Applicant provides assurances that, if funded, the. Applicant will comply with requirements for: reporting on the progress of the project tasks and deliverables; documenting the results of the project and providing those results to SPAG on a schedule established in the contract, and additionally, to continue to document the results of the project activities for the life of the project; and to provide SPAG with a follow-up results report approximately one year after the end of the grant term. 4. Financial Management. Applicant provides assurances that, if funded, the Applicant will comply with contract provisions and requirements necessary to ensure that expenses are reasonable and necessary, and to adhere to financial administration and reimbursement procedures and provide financial reports on a schedule established in the contract. 5. Compliance with Americans with Disabilities Act. Applicant provides assurances that, if funded, the Applicant will comply with all the applicable requirements of the Americans with Disabilities Act of 199, 42 U.S.C. §§ 12101 -12213 (Pamph. 1995). 6. Compliance with the Single Audit Act. Applicant provides assurances that, if funded, the Applicant will comply with the Single Audit act as defined by the Uniform Grant Management Standards (UGMAS), January 1998. 7. Compliance with Program and Fiscal Monitoring. Applicant provides assurances that, if funded, the Applicant will comply with program and fiscal monitoring provisions of the contract, including: providing additional reports or information as may be requested to adequately track the progress of the project; and allowing site visits to evaluate the progress of the project and to view an grant -funded equipment or facility. Project Application Form 3 continued South Plains Association of Governments FY2002 Solid Waste Grant Application 10. Certification by Law Enforcement Programs. If the Applicant is a law enforcement entity regulated by Chapter 415 of the Government Code, the Applicant certifies that it is in compliance with all rules developed by the Commission on Law Enforcement Officer Standards and Education (TCLEOSE), pursuant to Chapter 415, Government Code; or that it is in the process of achieving compliance with such rules. If compliance is pending, a certification from TCLEOSE must be attached to indicate that the Applicant is in the process of achieving compliance with the rules. Assurances If the application is approved for funding, the grant funds will be awarded through a contract between the Applicant and SPAG. The grant contract will contain a number of standards, requirements, and processes that must be complied with as a condition of receiving the grant funds. In order to ensure an understanding by the Applicant of some of the main conditions that will be included in the contract, the Applicant is asked to review the following assurances. By signing this application, the. person acting on behalf of the Applicant indicates their understanding of these conditions and provides assurances that these and other conditions set forth in the grant contract will be adhered to if funding is awarded. 1. Compliance with Standard Pertaining to Real Property and Equipment. Applicant provides assurances that, if funded, the Applicant will comply with the contract provisions pertaining to title to and management of real property and equipment. The contract will contain obligations and conditions regarding the use of the equipment and/or facilities (the "property") acquired under the agreement. Included in the provisions are obligations to provide adequate maintenance and conduct physical property inventories; restrictions and conditions on the use, replacement, sale, or transfer of the property; and obligations to continue to adhere to the provisions that grant funds not be used to create a competitive advantage over private industry, in the use or transfer of the property. 2. Participation In TNRCC Recycling Surveys and Reporting. Applicant provides assurances that, if funded, the Applicant will respond to annual recycling program surveys and/or other requests from SPAG or the TNRCC for information on municipal solid waste management activities. 3. Compliance with Progeress and Results Reporting Requirements. Applicant provides assurances that, if funded, the. Applicant will comply with requirements for: reporting on the progress of the project tasks and deliverables; documenting the results of the project and providing those results to SPAG on a schedule established in the contract, and additionally, to continue to document the results of the project activities for the life of the project; and to provide SPAG with a follow-up results report approximately one year after the end of the grant term. 4. Financial Management. Applicant provides assurances that, if funded, the Applicant will comply with contract provisions and requirements necessary to ensure that expenses are reasonable and necessary, and to adhere to financial administration and reimbursement procedures and provide financial reports on a schedule established in the contract. 5. Compliance with Americans with Disabilities Act. Applicant provides assurances that, if funded, the Applicant will comply with all the applicable requirements of the Americans with Disabilities Act of 199, 42 U.S.C. §§ 12101 -12213 (Pamph. 1995). 6. Compliance with the Single Audit Act. Applicant provides assurances that, if funded, the Applicant will comply with the Single Audit act as defined by the Uniform Grant Management Standards (UGMAS), January 1998. 7. Compliance with Program and Fiscal Monitoring. Applicant provides assurances that, if funded, the Applicant will comply with program and fiscal monitoring provisions of the contract, including: providing additional reports or information as may be requested to adequately track the progress of the project; and allowing site visits to evaluate the progress of the project and to view an grant -funded equipment or facility. Project Application Form 3 continued