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HomeMy WebLinkAboutResolution - 2001-R0384 - Trunked Radion Agreement With County Of Lubbock - 09/27/2001Resolution No. 2001-80384 September 27, 2001 Item No. 44 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a 800MHz Trunked Radio Agreement, by and between the City of Lubbock and the County of Lubbock and all related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 27th day of September , 2001. �� I.Wwap.�Wff%. I. ATTEST: Re ecce. Garza, City Secretary APPROVED AS TO CONTENT: Sharlett Chowning Director of Information Technology APPROVED AS TO FORM: ti City Attorney ccdocs1800MHz Trunked Radio Agrmnt.res Sept. 20, 2001 STATE OF TEXAS COUNTY OF LUBBOCK Resolution No. 2001-80384 September 27, 2001 Item No. 44 800MHz TRUNKED RADIO AGREEMENT THIS AGREEMENT is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 791 of the Government Code, by and between the CITY OF LUBBOCK, TEXAS, hereinafter called the "City," and the COUNTY OF LUBBOCK, TEXAS, hereinafter called the Subscriber. WITNESSETH WHEREAS, the governing bodies of the above-named entities, both being political subdivisions of the State of Texas, desire to secure the benefits of an 800 MHz TRUNKED RADIO SYSTEM; NOW THEREFORE, IT IS AGREED AS FOLLOWS: The City, for and in consideration of the covenants, conditions, agreements and stipulations expressed herein, does agree to furnish to the Subscriber services and equipment as follows: 1. The City agrees to provide to the Subscriber radio equipment and communications services as specified herein. Said services will be provided in Lubbock County. Data Communications, if applicable, are addressed under separate agreement. 2. The period covered by this Agreement is ten (10) years from the date entered above. 3. Attachment A, County Radios, is attached hereto, and incorporated herein by reference and made a part of this Agreement. 4. The Subscriber agrees to reimburse the City for actual costs for installation and repair. These costs will be reviewed annually, and adjusted to reflect actual prior year expenditures. 5. The City agrees to submit an invoice annually. Said invoice will be sent to the Subscriber at the address hereinafter specified. } 6. The City agrees to provide radios as requested by the Subscriber at a cost established by the City's bid process or cost to the City. This Agreement will be amended to reflect these costs. The City reserves the right to limit the addition of radios to the system to preserve operational efficiency of the system. Following initial purchase, radio equipment and parts not included in the radio maintenance price will be provided at cost by the City, plus three (3) percent for handling and overhead. No charge to the Subscriber will be made by the City for replacement parts or radio equipment provided under warranty to the City at no charge by the vendor. 7. All radio equipment covered by the Agreement shall be programmed, and maintained (repaired) by the City for the term of this Agreement. 8. Additional equipment costs, after initial purchase, as outlined in Attachment A, can be locked in once an order is placed. 9. The installation of mobile radios, as identified in Attachment A, is an estimate. The cost of any special workmanship required to install the mobile radios in existing cars will be at the expense of the Subscriber. 10. The Subscriber must provide a base station for their existing radio system. 11. All equipment that is broken or damaged is charged at the time of repair. If time and materials are needed, labor is at a rate of $42.00 per hour. 12. It is the intention of the parties that the One -Time Installation and Infrastructure Fees and the Annual Maintenance Fees described in Attachment A be offset by amounts due to Subscriber from City for services, including, but not limited to, the operation of the Lubbock County Jail. The One -Time Installation and Infrastructure Fees shall be prorated over the first two (2) years of the contract. 13. Replacement batteries are a direct cost to the Subscriber and may be purchased by Subscriber from any source, as long as the batteries purchased are substantially equivalent to those utilized by the City. 14. The Subscriber operation of the radios shall be conducted in accordance with the Federal Communications Commission's Rules and Regulations. 15. The transmitting frequency utilized in these radios shall be licensed to the City. 16. Additional accessories for these radios shall be approved by the City and purchased by the Subscriber through the City Radio Shop. The costs for these additional accessories shall be paid by the Subscriber, and if necessary, this Agreement shall be amended to reflect any additional costs. 17. This Agreement may be amended in writing by mutual agreement between the parties hereto. 18. This Agreement may not be assigned by the Subscriber except with the written consent of the City. 19. Either party may terminate this Agreement at any time after the initial forty-eight (48) months by giving ninety (90) days written notice to the other party whether or not such other party is in default. 20. All notices contemplated by this Agreement shall be sent to the following: CITY: Sharlett Chowning Managing Director Information Technology P.O. Box 2000 Lubbock, Texas 79457 COUNTY: Tom Watson, Captain Lubbock County Sheriffs Department P.O. Box 10536 Lubbock, Texas 79408 - 3536 21. The parties shall be responsible for their own respective claims, actions, suits, charges and judgments whatsoever that arise out of their respective performance or nonperformance of the subject matter called for under this Agreement. 22. Each party paying for the performance of the governmental functions or services must make those payments from current revenues available to the paying party. 23. All equipment payments are due in full to the City of Lubbock prior to the use of the equipment on the system. 0 SIGNED THIS 27th OF 4UBB CK, EXAS: WINDY SIT ON, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Sharlett Chowning �j C. Managing Director of Info T chno gy APPROVED AS TO FORM: �j C - (/�A/mmy ,Assistant City Atto day of September , 2001. LUBBOCK COUNTY, TEXAS: THOMAS HEAD, COUNTY JUDGE ATTEST: Doris Ruff, L ock County Clerk APPROVED AS TO CONTENT: David Gutierrez, Sheriff Lubbock County APPROVED AS TO FORM: B.J. "Beni" Hemmeline, Assistant District Attorney, Chief, Civil Division Attachment "A" City of Lubbock 800MHz Trunked Radio Agreement This Attachment, hereinafter referred to as "Attachment `A"', shall list the services and equipment to be provided under the aforementioned Agreement. One-time Charges: 1 Jaguar 700P Portable Radio 2223.38 2223.38 1 Antenna 16.50 16.50 1 Battery 86.08 86.08 1 Desk Charger 81.68 81.68 1 Belt Clip 22.28 22.28 1 Collar Microphone 140.25 140.25 1 Mobile Radio Charger for Jaguar w/mic and speaker 536.25 536.25 1 Antenna for mobile charger w/cable and connector 30.00 30.00 3 Installation 42.00 126.00 1 Infrastructure fee 1400.00 1400.00 Total one-time Charges 4662.42 Annually, the City will charge the following: Maintenance fee (labor and parts) $189.00 Infrastructure fee (usage and maintenance) $245.00