HomeMy WebLinkAboutResolution - 2001-R0344 - Contract To Provide Engineering Services For Widening Project - Hugo Reed - 09/13/2001Resolution No. 2001-x0344
September 13, 2001
Item No. 41
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, by and between the City of
Lubbock and Hugo Reed and Associates, Inc., a contract to provide engineering services
for the Frankford Avenue Widening Project, and related documents. Said contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council this 13th day of September 2001.
ATTEST:
Rebecca Garza
City Secretary
APPROVED AS TO
.E.
City Engineer
APPROVED AS TO FORM:
iv'14.
William de Haas
Contract Manager/Attorney
Ccdocs/ Frankford Avenue Widening Project, Engineering Services by HRA.Res
September 13, 2001
Resolution No. 2001-80344
September 13, 2001
Item No. 41
FRANKFORD AVENUE WIDENING PROJECT from 82"a STREET to 98'" STREET, and
RECONSTRUCTION of CHICAGO AVENUE EAST of HOEL PARK
CONTRACT FOR ENGINEERING SERVICES
THE STATE OF TEXAS §
THE COUNTY OF LUBBOCK §
THIS CONTRACT is made by and between the City of Lubbock, Texas, hereinafter called the
OWNER, and Hugo Reed and Associates, Inc., hereinafter called HRA.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER
and NRA do mutually agree as follows.
AGREEMENT
ARTICLE 1. CONTRACT PERIOD
This contract becomes effective when fully executed by both parties. The effective date of this contract shall
be September 13, 2001. The Project Contract Period shall be six (6) months, beginning on the date that HRA
receives written Notice to Proceed from the OWNER. HRA will not begin work or incur costs until so
authorized in writing by the OWNER.
ARTICLE 2. SCOPE OF SERVICES
HRA will provide the professional services described in Attachment A, "Project Scope and Services." The
OWNER will furnish services described in Attachment B, "Services to be provided by OWNER."
ARTICLE 3. COMPENSATION
The maximum amount payable under this contract for Basic Services, Basic Supplemental Services, and Basic
Reimbursables shall not exceed $286,749.00, and if the Additional Basic Services, Additional Supplemental
Services, and Additional Basic Reimbursables are authorized as outlined herein the maximum total amount
payable under this contract shall not exceed $342,603.00, unless an amendment is executed as provided
hereinafter. Payment is authorized for costs incurred in accordance with the fee schedule attached hereto and
labeled Attachment C, 'Basis for Payment."
HRA is authorized to submit periodic requests for payment within thirty days after costs are incurred as
authorized herein. The request for payment shall be made using forms acceptable to the OWNER and shall
show the total amount earned to the date of submission and the amount due and payable as of the date of the
current billing. All requests for payment will be mailed to the address shown on the signature page of this
contract.
ARTICLE 4. WORK AUTHORIZATION
The OWNER will authorize the work as described in Attachment A to be performed by HRA by the execution
of this contract. The total cost authorized shall not exceed the maximum amount payable established in Article
3, "Compensation," nor shall completion dates extend beyond the end of the contract period established in
Article 1, "Contract Period", unless either is authorized by amendment as provided hereinafter.
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 1
ARTICLE 5. PROGRESS
Upon acceptance of a work authorization, HRA shall undertake and complete the authorized work. The
OWNER or HRA can request conferences to be provided at HRA's office, the office of the OWNER, or at
other agreed upon locations.
ARTICLE 6. INSPECTION OF WORK
The OWNER and any of their authorized representatives have the right at all reasonable times to inspect or
otherwise evaluate the work performed or being performed hereunder and the premises in which it is being
performed.
If any inspection or evaluation is made on the premises of HRA, HRA shall provide all reasonable facilities
and assistance for the convenience of the inspectors in the performance of their duties. All inspections and
evaluations shall be performed in such a manner as will not unduly delay the work.
ARTICLE 7. AMENDMENTS
If it becomes necessary at any time during the contract period to change the scope of work, the contract period,
the maximum amount payable, the complexity, or the character of this contract, an amendment must be
prepared and executed within the contract period established in Article I above. The OWNER retains the right
to reject any such amendment proposed by HRA unless the OWNER finds the proposed amendment necessary
to complete the work authorized herein. Any such amendment will be made in writing agreed to by all parties
hereto and duly executed before the end of the contract period specified in Article 1 above.
Tasking, manhours, and reimbursable amounts for Additional Services for Chicago Avenue have been included
in Exhibit A-2. These amounts will govern the work and compensation therefore as specified in the said
Exhibit should the OWNER authorize the work as an amendment to this contract.
ARTICLE 8. SUSPENSION OF WORK
Should the OWNER desire to suspend the work but not terminate the contract, the OWNER will issue a written
order to stop work setting out the terms of the suspension. HRA will stop all work and cease to incur costs
during the term of the suspension.
HRA will resume work when notified to do so in writing by the OWNER. Suspension of work does not extend
the contract period. If additional time is required to complete the work because of the suspension, a contract
amendment will be executed in accordance with Article 7, "Amendments."
ARTICLE 9. REPORTING
HRA shall promptly advise the OWNER in writing of events which have a significant impact upon the
contract, including:
Problems, delays, or adverse conditions which will materially affect the ability to meet time schedules
and goals, or preclude the attainment of project work units by established time periods. A statement
of the action taken or contemplated shall accompany this disclosure.
2. Favorable developments or events which enable meeting time schedules and goals sooner than
anticipated or producing more work units than originally projected.
ARTICLE 10. RECORDS
HRA agrees to maintain all books, documents, papers, accounting records, and other evidence pertaining to
costs incurred and work performed hereunder and shall make such materials available at its office during the
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 2
contract period and for seven years from the date of final payment under the contract for inspection by the
OWNER or any of their duly authorized representatives for the purpose of making audits, examinations,
excerpts, and transcriptions.
ARTICLE l l . OWNERSHIP OF DOCUMENTS
Upon completion or termination of this contract, all documents prepared by HRA or furnished to HRA by the
OWNER shall be delivered to and become the property of the OWNER.
All sketches, photographs, calculations, and other data prepared under this contract shall be made available,
upon request, to the OWNER without restriction or limitation on their further use, however, re -use of any
documents by OWNER or others for any purpose other than originally intended and specific to this Project
shall be at the sole risk of the user, and HRA shall bear no liability for such re -use. HRA may, at its own
expense, have copies made of the documents or any other data furnished the OWNER under this contract.
ARTICLE 12. HRA RESOURCES
HRA warrants that the firm presently has adequate qualified personnel in its employment for performance of
services required under this contract, or will be able to obtain such personnel from sources other than the
OWNER. Unless otherwise specified, HRA shall furnish all equipment, materials, and supplies required to
perform the work authorized herein. All employees of HRA or of any subcontractor shall have such
knowledge and experience as will enable them to perform the duties assigned to them. Any employee of HRA
or any subcontractor who, in the opinion of the OWNER, is incompetent, or whose conduct becomes
detrimental to the work, shall immediately be removed from association with the project.
ARTICLE 13. SUBCONTRACTS
HRA shall not subcontract or otherwise transfer any portion of the work authorized in this contract unless
specifically authorized in writing by the OWNER. HRA will require any subcontractors to comply with the
applicable terms of this contract.
ARTICLE 14. SUCCESSORS AND ASSIGNS
The OWNER and HRA each bind itself, its successors, executors, administrators and assigns of such other
party in respect to all covenants of this agreement. HRA shall not assign, subcontract, or transfer its interest in
this agreement without the written consent of the OWNER.
ARTICLE 15. CERTIFICATE OF INSURANCE
HRA shall provide the OWNER with evidence that it has insurance coverage in accordance with a current
"Certificate of Insurance,' which will indicate all insurance currently being maintained in full force and effect
by HRA. The insurance and limits will be reviewed by the OWNER'S Risk Management Coordinator. HRA
will not commence work until the OWNER has reviewed and approved the insurance coverage.
ARTICLE 16. DISPUTES
HRA shall be responsible for the settlement of all contractual and administrative issues arising out of
procurement made by HRA in support of the work authorized herein.
ARTICLE 17. REMEDIES
Violation or breach of contract terms by HRA shall be grounds for termination of the contract, and any
increased cost to the OWNER arising from HRA's default, breach of contract, or violation of terms shall be
paid by HRA. This agreement shall not be considered as specifying the exclusive remedy for any default, but
all remedies existing at law and in equity may be availed of by either party and shall be cumulative.
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 3
ARTICLE 18. TERMINATION
This contract may be terminated before the completion date established in Article 1, "Contract Period," by any
of the following conditions:
A. By mutual consent and agreement of both parties hereto.
B. By the OWNER, with notice in writing to HRA as consequence of failure by HRA to perform the
services herein set forth in a satisfactory manner and within the limits provided, with proper
allowances being made for circumstances beyond the control of HRA.
C. By either party, upon the failure of the other party to fulfill its obligations as set forth in the Scope of
Services attached hereto and labeled Attachment A and Attachment B, giving written notice one to the
other establishing the effective date of termination.
D. By the OWNER, for reasons of it's own and not subject to the mutual consent of HRA, upon not less
than thirty days written notice to HRA.
E. By satisfactory completion of all services and obligations described herein.
Should the OWNER terminate this contract as herein provided, costs other than costs due and payable at the
time of termination shall thereafter be paid to HRA. In determining the value of the work performed by HRA
prior to termination, the OWNER shall be the sole judge. Payment for work at termination will be based on
work completed at that time, including partially completed surveys, subject to the conditions established in the
paragraph following.
In the case of partially complete projects, eligible costs will be calculated on the number of hours documented
to the satisfaction of the OWNER multiplied by the hourly rate for the appropriate personnel plus any
additional cost authorized in Attachment C, "Basis for Payment," incurred to the date of termination remaining
unpaid.
If HRA defaults in performance of this contract or if the OWNER terminates the contract for fault on the part
of HRA, the OWNER will give consideration to the actual work performed to the date of default, the cost to
the OWNER of employing another firm to complete the required work, and the time required to do so, and
other factors which affect the value to the OWNER of the work performed at the time of default.
If the termination of this contract is due to the failure of HRA to fulfill its obligations, the OWNER may take
over the project and prosecute the work to completion by contract or otherwise. In such case, HRA shall be
liable to the OWNER for any additional cost occasioned the OWNER thereby.
ARTICLE 19. COMPLIANCE WITH LAWS
HRA shall comply with all Federal, State, and local laws, statutes, ordinances, rules and regulations, and the
orders and decrees of any courts, or administrative bodies or tribunals in any matter affecting the performance
of this contract, including, without limitation, workers' compensation laws, minimum and maximum salary and
wage statutes and regulations, and licensing laws and regulations. When required, HRA shall furnish the
OWNER with satisfactory proof of compliance therewith.
ARTICLE 20. INDEMNIFICATION
HRA shall save harmless the OWNER from all claims and liability due to activities of HRA, its agents, or
employees, performed under this contract and which result from an error, omission, or negligent act of HRA or
of any agent or person employed by HRA.
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 4
HRA shall also save harmless the OWNER from any and all expenses, including attorney fees which might be
incurred by the OWNER in litigation or otherwise resisting said claim or liabilities which might be imposed on
the OWNER as the result of such activities by HRA, its agents, or employees.
ARTICLE 21. SIGNATORY WARRANTY
The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that he is an
officer of the organization for which he has executed this contract and that he has full and complete authority to
enter into this contract on behalf of his firm.
The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and complete
authority to enter into this contract on behalf of this organization.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed, but this contract shall
not be valid until signed by a duly authorized representative of each party.
HUGO REED AND ASSOCIATES, INC.
Bernard J. rade], Jr., Pres ent
CITY OF LUBBOCK TEXAS
Windy Si n, Mayor
APPROVED S TOW
NT:
6Larry H e , P.E.
City Engineer
Mailing Addresses:
Attest �=�.I�QiCiC�
Rebecca Garza
City Secretary
APPROVED AS TO FORM:
William de Haas
Contract Manager/Attorney
For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports,
claims and correspondence:
For: Hugo Reed and Associates, Inc. For: City of Lubbock
1601 Avenue N 1625 13 1h Street
Lubbock, TX 79401 Lubbock, Texas 79401
Attn: Mr. Bernard J. Grade], Jr., President Attn: Mr. Larry Hertel, P. E.
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 5
ATTACHMENT A
to
AGREEMENT for ENGINEERING SERVICES,
PROJECT SCOPE and SERVICES
OWNER: City of Lubbock, Texas
PROJECT: Engineering Services for Design and Bid: Frankford Avenue Widening Project
from 82'd Street to 981h Street, and Reconstruction of Chicago Avenue East of
Hoe] Park
The scope of services for this project is as follows:
BASIC SERVICES
A. DESIGN SERVICES
1. The Basic Design Services are outlined in Exhibit A-1, Worksheet B- 1,
according to the tasking and man-hours indicated therein.
2. For Frankford Avenue, the design deliverables will include one design package
of plans, specifications, and estimates.
3. For Chicago Avenue, HRA will provide results of a drainage analysis to assist
the OWNER in determining the desirability of proceeding with a design package
for the reconstruction of a portion of Chicago Avenue east of Hoe] Park.
4. The design package deliverables will consist of one set of reproducible mylar
original plans, one hard -copy set of the noted specification sections, a bid form,
and a final opinion of probable cost.
5. HRA will provide one hard -copy and one electronic copy of all pertinent design
data including plans, specifications, opinion of probable cost, and supporting
data, computer models, and other calculations and information utilized in the
development of the design package.
B. SUPPLEMENTAL SERVICES
1. HRA will provide all surveying services as outlined in Exhibit A-1, Worksheet
S- 1, for the purposes of establishing the necessary control and acquiring the
necessary field data for the performance of the Basic Design Services.
2. HRA will provide one hard -copy of all survey notes and records, and one
electronic copy of all survey data so formatted.
II. ADDITIONAL BASIC SERVICES
A. ADDITIONAL DESIGN SERVICES
I . Should the OWNER, upon reviewing the drainage analysis for Chicago Avenue
provided as part of the Basic Design Services, and in consultation with HRA
determine it is in the OWNER'S interest to proceed with a design package for
said work, the OWNER may authorize same as Additional Services, according to
the tasking and man-hours indicated in Exhibit A-2, Worksheet AB -1.
2. If authorized and agreed upon, all deliverables for the Additional Services will
be in like -kind and number as per those for the Basic Design Services.
B. ADDITIONAL SUPPLEMENTAL SERVICES
HRA will provide all surveying services as outlined in Exhibit A-2, Worksheet
AS -1, and in like -kind as those performed for Basic Supplemental Services.
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 6
2. HRA will provide like -kind copies of survey notes and records as those provided
for Basic Supplemental Services.
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 7
ATTACHMENT B
to
AGREEMENT for ENGINEERING SERVICES,
SERVICES TO BE PROVIDED BY OWNER
OWNER: City of Lubbock, Texas
PROJECT: Engineering Services for Design and Bid: Frankford Avenue Widening Project
from 82"d Street to 981h Street, and Reconstruction of Chicago Avenue East of
Hoe] Park
The OWNER will provide any and all information available to OWNER, upon request, which may be pertinent
to HRA's prosecution of the work.
OWNER shall promptly notify HRA whenever OWNER becomes aware of any occurrence having a material
impact on the project.
The OWNER shall provide adequate personnel to review submittals and coordinate location and time for
meetings as necessary for the prosecution of the work. OWNER shall appoint a Project Manager who will be
the primary point of contact for HRA during prosecution of HRA's work on the project, and who shall have
authority to make material decisions within his/her delegated authority. OWNER shall provide timely reviews
of submittals and timely responses to HRA's Requests for Information so as not to unnecessarily hinder the
progress of the work.
OWNER shall acquire permission for access to any public or private properties necessary for HRA's
prosecution of the work.
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 8
ATTACHMENT C
to
AGREEMENT FOR ENGINEERING SERVICES
BASIS for PAYMENT
OWNER: City of Lubbock, Texas
PROJECT: Engineering Services for Design and Bid: Frankford Avenue Widening Project
from 82°d Street to 98`h Street, and Reconstruction of Chicago Avenue East of
Hoe] Park
For Services rendered under this Contract, OWNER agrees to pay HRA as follows:
A. GENERAL
HRA will be paid according to the personnel classifications and hourly rate
schedules shown in Table C-1, based on actual services performed on the project
by classification and hours. Services performed by the subcontractor will be
billed at cost. Reimbursable expenses will be paid at cost plus 15% for both
HRA and the subcontractor.
Monthly payments will be made to HRA based on the uncontested amount of
each monthly statement prepared and submitted by HRA. Each monthly
statement will be itemized to show the amount of work actually performed by
each personnel classification and with associated reimbursable expenses for both
HRA and the subcontractor. Statements will be submitted in a format acceptable
to OWNER.
Anticipated delivery date of the project is on or about March 1, 2002, based on
having an executed contract and Notice to Proceed no later than October 1,
2001. Should the Notice to Proceed on the Project not be received by the
anticipated date, OWNER agrees that it will be necessary to reconsider the
anticipated delivery date and, if necessary, to modify same by amendment to this
contract if so agreed upon by both the OWNER and HRA.
B. BASIC AND SUPPLEMENTAL SERVICES
The maximum compensation to be billed OWNER by HRA for performance of
the Basic and Supplemental Services and Reimbursables is as follows.
Basic Services Basic Supplemental Basic Reimbursable
Services Expenses
Hugo Reed and $ 167,393 $ 61,490 $ 12,441
Associates, Inc.
Parkhill, Smith and $ 41,392 N.A. $ 4,033
Cooper, Inc.
TOTAL BASIC AND SUPPLEMENTAL SERVICES NOT TO $ 286,749
EXCEED:
Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page 9
C. ADDITIONAL BASIC AND SUPPLEMENTAL SERVICES
If the Additional Services in Exhibit A-2 are authorized by OWNER in writing,
the maximum compensation to be billed OWNER by HRA for performance of
the Additional Basic and Supplemental Services and Reimbursables is as
follows:
Additional Basic Additional Additional Basic
Services Supplemental Reimbursable
Services Expenses
Hugo Reed and $ 35,697 $ 4,630 $ 4,451
Associates, Inc.
Parkhill, Smith and $ 10,115 N.A. $ 961
Cooper, Inc.
TOTAL ADDITIONAL BASIC AND SUPPLEMENTAL SERVICES
NOT TO EXCEED:
Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page 10
$ 55,854
TABLE C-1
PERSONNEL SERVICE RATES
for
AGREEMENT FOR ENGINEERING SERVICES
OWNER: City of Lubbock, Texas
PROJECT: Engineering Services for Design and Bid: Frankford Avenue Widening Project
from 82nd Street to 981h Street, and Reconstruction of Chicago Avenue East of
Hoe] Park
COMPENSATION RATES
Hourly fees listed herein will apply for the term of this contract.
A. PERSONNEL SERVICES
Category of Personnel
Hueo Reed & Associates. Inc.
Principal -in -Charge or Officer
Project Manager
Senior Engineer
Professional Engineer
Engineer -in -Training
Engineering Technician/Designer
CADD Technician
Clerical
Parkhill, Smith & Cooper, Inc.
Principal -in -Charge
Project Manager or Senior Professional Engineer
Professional Engineer
Engineer -in -Training
Engineering Technician/Designer
Drafter/CADD Operator
Clerical
Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page I I
S/HR
110.00
110.00
92.00
82.00
70.00
59.00
55.00
37.00
130.00
108.00
81.00
75.00
65.00
58.00
28.00
B. REIMBURSABLE EXPENSES
Reimbursable expenses anticipated for this Project are as shown in Exhibits A-1 and A-2,
Worksheets R-1 and AR -1, respectively. The following expenses are reimbursable:
I . Reproductions of documents.
2. Mileage accumulated by vehicles due to prosecution of the work.
3. Toll telephone line charges for transmission of project data.
4. Plotting media used in provision of deliverable plans.
5. Engineering computer use time charges.
6. Other costs as may be incurred for the acquisition of materials, travel,
subsistence, or services specifically applicable to the Project.
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 12
AMENDMENT TO CONTRACT
FOR SERVICES WITH HUGO REED AND ASSOCIATES, INC.
1. Date of Amendment to Contract
2. Hugo Reed and Associates, Inc. is hereby authorized to begin work within _ days of the date of
this start of contract amendment as described as follows:
3. Additional requirements:
4. Fee for Hugo Reed and Associates, Inc. as per amendment:
5. Completion date:
6. Authorized by City of Lubbock, Texas
Typed or printed name and title
Accepted by Hugo Reed and Associates, Inc.
Signature
Bernard J. Grade], Jr., President
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 13
EXHIBIT A -I
TASKING and MAN-HOURS
for
BASIC SERVICES, BASIC SUPPLEMENTAL SERVICES, and BASIC REIMBURSABLES,
including SUBCONTRACTOR
Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page 14
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
BASIC SERVICES COMPENSATION FEE WORKSHEET
Worksheet B-1
Firm
Classification
Prin. or
Proj.
Sr.
Prof.
E-I.T.
Eng.
CADD
Clerical
Line
Line
2.1 Refine off-site drainage areas and hydrology
I
Officer
Mgr.
Eng.
Eng.
Tech.
Tech.
22
1 0
Hrs.
Extension
HRA
Rates
$110.00
$110.00
$92.00
$82.00
$70.00
$59.00
$55.00
$37.00
by
by
PSC
Tasking
$130.00
N.A.
$108.00
$81.00
$75.00
$65.00
$58.00
$28.00
Firm
Firm
TR ;K ? .tt�Fi'
No 52 y
jA7A ACQUtS rTt OIJ E V1tLIl7tOri7 Ff2A1K��"A,Y£N
HRA
PSC
2.4 Determine need for additional storm water outlets;
examine storm water capacities of streets to the east
j�
,
>,
8
24
8
48
0
1.1 Site visit
$ -
HRA
PSC
2.5 Confirm construction tie-in points and demo limits
2
4
24
16
HRA
46
0
$ 3,108
2
HRA
PSC
2.6 Develop and prepare demo plan; 3 sheets
2
2
2
2
6
$ 478
PSC
120
0
$ 7,460
2
2
2.7 Develop and prepare paving plan/profile; 5 sheets
8
8
4
$ 378
48
1.2 Coordinate with surveyors
248
0
$ 15,960
$ -
HRA
PSC
2.8 Develop and prepare construction plans and details
for concrete intersections; 2 sheets
4
16
HRA
4
4
4
100
0
12
12
4
2.9 Develop and prepare miscellanous construction
details sheets, general notes, cover; 9 sheets
36
$ 2,940
PSC
64
16
224
344
0
$ 21,568
$ -
HRA
PSC
2.10 Develop and prepare advance warning layouts for
traffic control; 1 sheet
0
$ -
2
1.3 Review field survey data; establish approximate
1 30
0
1 36
$ -
$ 2,280
HRA
project demo and tie-in limits
4
24
2
8
38
$ 2,678
PSC
2
2
$ 216
1.4 Develop base maps from survey data; distribute to
HRA
utilities for mark-ups
4
12
16
40
72
$ 4,304
PSC
0
$ -
1.5 Receive, review, incorporate utilities mark-ups
HRA
2
2
4
16
24
$ 1,544
$ 216
PSC
2
2
1.6 Assemble known prior drainage analysis work
HRA
1
2
3
$ 250
PSC
0
$ -
1.7 Define right-of-way parcels needed; define potential
HRA
off-site drainage easements needed
1
2
4
7
$ 554
PSC
0
$ -
TASK 1 SUBTOTAL
PROJECT CUMULATIVE TOTAL
$ 13,558
$ 13.558
sn "x�� "w3`-�n-A""Y+�: '.ru. 'qw '"m -'�. "x, �- � F"4�avk' �� ,+
_�.`� ^�" 45i .. � Sn � ���
'". �'t
X d
�5
��
�,. :. �
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'� 'r=
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x
�l k�
y-¢� v-•.
�d'�r� 1
s• +`�
`�'"
-+�"
HRA
PSC
2.1 Refine off-site drainage areas and hydrology
I
2
1
4
8
8
22
1 0
$ 1,548
$ -
HRA
PSC
2.2 Perform street grading design; refine based on
hydraulic analyses
12
8
40
120
24
204
0
$ 15,056
$ -
HRA
PSC
2.3 Analyze potential storm sewers north of 98th Street
for possible inclusion under this construction contract
12
40
40
12
104
0
$ 8,060
$ -
HRA
PSC
2.4 Determine need for additional storm water outlets;
examine storm water capacities of streets to the east
8
8
24
8
48
0
$ 3,656
$ -
HRA
PSC
2.5 Confirm construction tie-in points and demo limits
2
4
24
16
46
0
$ 3,108
$ -
HRA
PSC
2.6 Develop and prepare demo plan; 3 sheets
4
2
2
32
8
72
120
0
$ 7,460
$ -
HRA
PSC
2.7 Develop and prepare paving plan/profile; 5 sheets
8
8
16
64
48
104
248
0
$ 15,960
$ -
HRA
PSC
2.8 Develop and prepare construction plans and details
for concrete intersections; 2 sheets
4
16
16
4
60
100
0
$ 6,568
$
HRA
PSC
2.9 Develop and prepare miscellanous construction
details sheets, general notes, cover; 9 sheets
8
32
64
16
224
344
0
$ 21,568
$ -
HRA
PSC
2.10 Develop and prepare advance warning layouts for
traffic control; 1 sheet
2
4
1 30
0
1 36
$ -
$ 2,280
Page B-1
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
BASIC SERVICES COMPENSATION FEE WORKSHEET
Worksheet B-1
Firm
Classification
Prin. or
Officer
Proj.
Mgr.
Sr.
Eng. 1
Prof.
Eng.
E.I.T.
Eng.
Tech.
CADD
Tech.
Clerical
Line
Hrs.
Line
Extension
HRA
PSC
Rates
Tasking
$110.00
$130.00
$110.00
N.A.
$92.00
$108.00
$82.00
$81.00
$70.00
$75.00
$59.00
$65.00
$55.00
$58.00
$37.00
$28.00
by
LEILrj
by
Firm
HRA
PSC
2.11 Develop and prepare Phase 1 and Phase 2 traffic
control plan; 4 sheets
10
20
144
0
174
$ 11,052
HRA
PSC
2.12 Develop and prepare miscellaneous details and
notes for TCP; 2 sheets
6
7
72
0
85
$
$ 5,391
HRA
PSC
2.13 Develop and prepare permanent striping and
signage plan; 2 sheets
6
24
110
0
140
$
$ 8,972
HRA
PSC
2.14 Deleted
0
0
$ -
$
HRA
PSC
2.15 Develop and prepare miscellaneous details for
striping and signage; 1 sheet
2
6
32
0
40
$
$ 2,558
HRA
PSC
2.16 Develop and prepare storm sewer plan/profiles; 2
sheets
4
16
28
16
48
112
0
$ 7,456
$ -
HRA
PSC
2.17 Develop and prepare drainage area map and storm
routing map, 4 sheets
4
8
24
64
100
0
$ 6,296
$ -
HRA
PSC
2.18 Develop and prepare SWPPP; 4 sheets
2
8
24
36
70
0
$ 4,536
$ -
HRA
PSC
2.19 Develop and prepare miscellaneous details for
storm sewers; 2 sheets
2
4
16
48
70
0
$ 4,348
$
HRA
PSC
2.20 Prepare specifications for striping and signage
6
6
4
0
16
$ -
$ 1,246
HRA
PSC
2.21 Prepare specifications for storm sewers, SWPPP,
landscaping
4
4
16
4
28
0
$ 2,076
$ -
HRA
PSC
2.22 Prepare quantity takeoffs and Opinion of Probable
Cost
4
8
2
6
64
16
16
10
108
18
$ 7,480
$ 1,282
HRA
PSC
2.23 Project management, 6 months
6
48
18
54
18
$ 5,940
$ 1,944
TASK 2 SUBTOTAL $ 155,841
PROJECT CUMULATIVE TOTAL $ 169,399
Page B-2
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
BASIC SERVICES COMPENSATION FEE WORKSHEET
Worksheet B-1
Firm
Classification
Prin. or
Officer
Proj.
Mgr.
Sr.
Eng.
Prof.
Eng.
E.I.T.
Eng.
Tech.
CAD D
Tech.
Clerical
Line
Hrs.
Line
Extension
HRA
PSC
Rates
Tasking
$110.00
$130.00
$110.00
N.A.
$92.00
$108.00
$82.00
$81.00
$70.00
$$75.00
$59.00
$65.00
$55.00
$58.00
$37.00
$28.00
by
Firm
by
Firm
$ 5,432
iµ'SA IS� S �.' e, -�
"`�➢' k
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5
HRA
PSC
3.1 Site visit
$ 189
0.5
2,154
$
0.5
0.5
8
2
2
1.5
0
$ 120
$ -
HRA
PSC
3.2 Coordinate with surveyors
1
1
$ 4,324
1
1
0.5
2
2
6.5
0
$ 512
$ -
HRA
PSC
3.3 Review field survey data
$
1
$ 804
1
8
2
12
0
$ 862
$
HRA
PSC
3.4 Develop base maps from survey data
1
1
8
20
30
0
$ 1,742
$ -
HRA
PSC
3.5 Assemble known prior drainage analysis work
1
2
3
0
$ 250
$
TASK 3 SUBTOTAL
$ 3,485
PROJECT CUMULATIVE TOTAL $ 172,884
HRA
PSC
4.1 Refine off-site drainage areas and hydrology
1
't Y
2
8
S
'%
8
19
0
$ 1,274
$ -
HRA
PSC
4.2 Preliminary street grading design; refine based on
analyses for 25 -year, 100 -year, and 500 -year events
2
4
16
40
12
4
16
$ 378
76
0
$ 5,432
$ -
HRA
PSC
4.3 Develop preliminary drainage area map and storm
routing map; 2 sheets
1
1
2
8
16
2
24
$ 189
35$
0
2,154
$
HRA
PSC
4.4 Analyze storm water capacities of streets to the east
8
2
2
12
32
48
5
20
$ 486
66
0
$ 4,324
$ -
HRA
PSC
4.5 Review results with City staff to make feasibility
determination
2
2
6
0
0
$
$
10
0
$ 804
$ -
TASK 4 SUBTOTAL
PROJECT CUMULATIVE TOTAL
$ 13,988
$ 186,872
J is �, 's
qz�""^".�
A lid SI161 L,v#tAVKO)?1A1?NCIE'�zs
�eC., S�"'°i{"$t`
MT
R
't Y
S
'%
HRA
PSC
5.1 QC/QA preliminary design submittal; plans,
specifications, estimates
4
8
2
2
12
4
$ 1,176
$ 378
HRA
PSC
5.2 QC/QA pre -final design submittal; plans,
specifications, estimates, bid form
8
8
1
1
16
2
$ 1,616
$ 189
HRA
PSC
5.3 QC/QA final design package submittal; plans,
specifications, estimates, bid form
24
16
3
8
2
48
5
$ 4,768
$ 486
HRA
PSC
5.4 Reserved
0
0
$
$
TASK 5 SUBTOTAL
PROJECT CUMULATIVE TOTAL
Page B-3
$ 8,613
$ 195,485
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
BASIC SERVICES COMPENSATION FEE WORKSHEET
Worksheet B-1
Firm
Classification
Prin. or
Proj.
Sr.
Prof.
E.I.T.
Eng.
CADD Clerical
Line
Line
$ 2,176
$ 1,420
Officer
Mgr.
Eng.
Eng.
4
2
Tech.
Tech.
Hrs.
Extension
HRA
Rates
$110.00
$110.00
$92.00
$82.00
$70.00
$59.00
$55.00 $37.00
by
by
PSC
Tasking
$130.00
N.A.
$108.00
$81.00
$75.00
$65.00
$58.00 $28.00
Firm
Firm
2
7
6
$ 734
$ 594
�,
-.. ,. Y �
3`
''�'*.
est �
�"
`�
'�Z'� "�
..,,
, 2; �
^`
.<,...
✓���a4��--z-�Gi�i'�@
6.1 Project kick-off meeting with COL plus 2 submittal
HRA
review comment meetings
6
6
12
$ 1,080
PSC
6
6
$ 648
6.2 Additional monthly progress review/coordination
HRA
meetings with COL; 4 meetings
8
8
16
$ 1,440
$ 1,512
PSC
8
8
16
TASK 6 SUBTOTAL
$ 4,680
PROJECT CUMULATIVE TOTAL $ 200,165
`A�7 : Btl;t,dl�ti lYf2E=CQAfSTRt%GTfOf+i loff;4SEri�F�kIITCCI~014f3`i41li=N'yUi �. �.�`"T'"�� ..,,, _,✓ �:'�� . ��� � r " � '� ,�'"` �- ��
HRA
PSC
7.1 Prepare for and attend pre-bid conference; address
pre-bid questions
8
8
8
4
8
4
24
16
$ 2,176
$ 1,420
HRA
PSC
7.2 Prepare bid addendum; 1 addendum
8
4
2
2
16
8
2
4
1
40
7
$ 2,956
$ 522
HRA
PSC
7.3 Attend bid opening
1
1
1
1
$ 110
$ 108
HRA
PSC
7.4 Bid evaluation assistance
1
4
2
4
2
7
6
$ 734
$ 594
TASK 7 SUBTOTAL
PROJECT CUMULATIVE TOTAL
PROJECT CUMULATIVE TOTAL, BASIC SERVICES
Page B-4
$ 8,620
$ 208,785
$ 208,785
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
SUPPLEMENTAL SERVICES COMPENSATION WORKSHEET
SURVEYING SERVICES Worksheet S-1
Task
Description
Quantity
Unit
Unit Cost
Line Total
5—N,% 4n
!"
es'' °�^
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is 4 ."H+eS�r
"'X""M
FR 717KFOT2
AVEN f StdRV.ES+7W SERYP__ .
ra"
b�',�s..."C
35..
"
S-1
Establish project horizontal and vertical control
,u
S-1
Establish project horizontal and vertical control
2
Days
@
$
880
per Day
$
1,760
S-2
Locate Section corners
8
Hours
@
$
100
per Hour
$
800
S-3
Locate/establish existing rights-of-way
5
Days
@
$
880
per Day
$
4,400
S4
R -O -W parcel surveys
3
Each
@
$ 1,200
880
Each
$
3,600
S-5
Drainage easements
4
Each
@
$
400
Each
$
1,600
S-6
Detail surveys of 82nd Street and 98th Street intersections
2
Days
@
$
880
per Day
$
1,760
S-7
Locate existing surface improvements in project corridor
4
Days
@
$
880
per Day
$
3,520
S-8
Topography: existing garage floor elevations
2
Days
@
$
880
per Day
$
1,760
S-9
Topography: cross-sections in Frankford Avenue
4
Days
@
$
880
per Day
$
3,520
S-10
Topography: cross-sections, intersecting streets, alleys, and drainage features
8
Days
@
$
880
per Day
$
7,040
5-11
Research, office calculations, and record-keeping; Party Chief
40
Hours
@
$
55
per Hour
$
2,200
5-12
Supervision, GPS processing, review, calculations, and record-keeping; RPLS
80
Hours
@
$
90
per Hour
$
7,200
S-13
Surveying CAD
192
Hours
@
$
55
per Hour
$
10,560
S-14
GPS equipment
5
Days
@
$
250
per Day
$
1,250
S-15
I Estimated mileage
1400
Miles
@
$
0.60
per Mile
$
840
SUPPLEMENTAL SERVICES, FRANKFORD AVENUE SURVEYING, SUBTOTAL
$ 51,810
Task
Description
Quantity
Unit
Unit Cost
Line Total
`S4Nj a
S-1
Establish project horizontal and vertical control
1
Days
@
$
880
per Day
$
880
S-2
Locate/establish existing rights-of-way
0
Days
@
$
880
per Day
$
-
S-3
Locate existing surface improvements
0
Days
@
$
880
per Day
$
-
S-4
Topography: Chicago Avenue cross-sections
1
Days
@
$
880
per Day
$
880
S-5
Topography: cross-sections of streets carrying drainage out of Hoel Park
3
Days
@
$
880
per Day
$
2,640
S-6
Topography: existing garage floor elevations
2
Days
@
$
880
per Day
$
1,760
S-7
Research, office calculations, and record-keeping; Party Chief
12
Hours
@
$
55
per Hour
$
660
S-8
Supervision, GPS processing, review, calculations, and record-keeping; RPLS
12
Hours
@
$
90
per Hour
$
1,080
S-9
Surveying CAD
24
Hours
@
$
55
per Hour
$
1,320
S-10
GPS equipment
1
Days
@
$
250
per Day
$
250
5-11
I Estimated mileage
350
Miles
@
$
0.60
per Mile
$
210
SUPPLEMENTAL SERVICES, CHICAGO AVENUE SURVEYING, SUBTOTAL $ 9,680
SUPPLEMENTAL SERVICES, SURVEYING, TOTAL $ 61,490
Page S-1
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
BASIC SERVICES REIMBURSABLE EXPENSES WORKSHEET
Worksheet R-1
Firm
Reimbursable Expense Description Quantity Unit
Unit Cost
Line Total
g ",j
^.'�
'
r�
HRA
Fax
100
Pages @
$ 1 per Page
$ 100
PSC
25
Pages @
$ 1 per Page
$ 25
HRA
Blueline prints, 24" x 36"; check sets; utilities mark-up sets; COL review sets (two
900
Sheets @
$ 2.50 per Sheet
$ 2,250
PSC
intermediate submittals); misc. prints for field sheets and consultant
100
Sheets @
$ 2.50 per Sheet
$ 250
HRA
Mylar plotter media for final drawing deliverables
1
Roll @
$ 300 per Roll
$ 300
PSC
@
$ -
HRA
Engineering CADD charges
1,021
Hours @
$ 8 per Hour
$ 8,168
PSC
404
Hours @
$ 8 per Hour
$ 3,232
HRA Basic Services Reimbursable Expenses, Subtotal
PSC Basic Services Reimbursable Expenses, Subtotal
BASIC SERVICES REIMBURSABLE EXPENSES, TOTAL, With 1.15 Multiplier
Page R-1
$ 10,818
$ 3,507
$ 16,474
EXHIBIT A-2
TASKING and MAN-HOURS
for
ADDITIONAL BASIC SERVICES, ADDITIONAL SUPPLEMENTAL SERVICES, and
ADDITIONAL BASIC REIMBURSABLES, including SUBCONTRACTOR
Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 15
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
ADDITIONAL BASIC SERVICES COMPENSATION FEE WORKSHEET
Worksheet AB -1
Firm
Classification
Prin. or
Proj.
Sr.
Prof.
E.I.T.
Eng.
CADD
Clerical
Line
Line
$
HRA
PSC
Officer
Mgr.
Eng.
Eng.
1
Tech.
Tech.
4
Hrs,
Extension
HRA
Rates
$110.00
$110.00
$92.00
$82.00
$70.00
$59.00
$55.00
$37.00
by
by
PSC
Tasking
$130.00
N.A.
$108.00
$81.00
$75.00
$65.00
$58.00
$28.00
Firm
Firm
fi 4SX , 77ECiix,
Citi 4 i2UlSt 1O%F EVA uAffbN CifiCAGdff'YElfl1E
$ 1,482
ti, . :. au
-
-
.. w,
.
2
16
1.1 Site visit
56
75
0
$ 4,494
$ -
HRA
PSC
2.6 Develop and prepare paving plan/profile; 4 sheets
1
HRA
16
8
80
109P6,430
0
HRA
PSC
2.7 Develop and prepare construction plans and details
for concrete intersections; 3 sheets
0
$
PSC
16
56
77
0
HRA
PSC
0
$
1
1.2 Coordinate with surveyors
12
64
81
0
,
$
HRA
PSC
2.9 Develop and prepare advance warning layouts for
traffic control; 1 sheet
HRA
1
2
0.5
0.5
0.5
2
$
3.5
$ 241
PSC
4
8
64
0
76
0
$
HRA
PSC
1.3 Review field survey data; establish approximate
0.5
1
2
8
11.5
0
$ 717
HRA
project demo and tie-in limits
0.5
0.5
0.5
8
9.5
$ 571
$ 108
PSC
1
1
1.4 Develop base maps from survey data; distribute to
HRA
utilities for mark-ups
0.5
1
2
4
8
15.5
$ 898
PSC
0
$ -
1.5 Receive, review, incorporate utilities mark-ups
HRA
0.5
1
12
13.5
$ 785
$ 108
PSC
1
1
1.6 Assemble known prior drainage analysis work
HRA
0
$ -
PSC
0
$
TASK 1 SUBTOTAL
$ 2,711
PROJECT CUMULATIVE TOTAL $ 2,711
``TdSK'
HRA
PSC
2.1 Refine off-site drainage areas and hydrology
0
0
$
$
HRA
PSC
2.2 Perform final street grading design
0.5
1
4
4
9.5
0
$ 637
$ -
HRA
PSC
2.3 Confirm design storm water capacities of streets to
the east
0.5
2
6
2
10.5
0
$ 749
$ -
HRA
PSC
2.4 Confirm construction tie-in points and demo limits
1
1
12
8
22
0
$ 1,482
$ -
HRA
PSC
2.5 Develop and prepare demo plan; 3 sheets
1
2
16
56
75
0
$ 4,494
$ -
HRA
PSC
2.6 Develop and prepare paving plan/profile; 4 sheets
1
4
16
8
80
109P6,430
0
HRA
PSC
2.7 Develop and prepare construction plans and details
for concrete intersections; 3 sheets
1
4
16
56
77
0
HRA
PSC
2.8 Develop and prepare miscellanous construction
details sheets; 3 sheets
1
4
12
64
81
0
,
$
HRA
PSC
2.9 Develop and prepare advance warning layouts for
traffic control; 1 sheet
1
2
4
20
0
26
$
$ 1,700
HRA
PSC
2.10 Develop and prepare traffic control plan; 4 sheets
4
8
64
0
76
$ -
$ 4,792
HRA
PSC
2.11 Prepare drainage area map and storm routing map;
2 sheets
0.5
1
2
8
11.5
0
$ 717
$
Page AB -1
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
ADDITIONAL BASIC SERVICES COMPENSATION FEE WORKSHEET
Worksheet ABA
Firm
Classification
Prin. or
Proj.
Sr.
Prof.
E.I.T.
Eng.
CADD
Clerical
Line
Line
Officer
Mgr.
Eng.
Eng.
Tech.
Tech.
HRA
Hrs.
Extension
HRA
Rates
$110.00
$110.00
$92.00
$82.00
$70.00
$59.00
$55.00
$37.00
by
by
PSC
Tasking
$130.00
N.A.
$108.00
$81.00
$75.00
$65.00
$58.00
$28.00
Firm
Firm
2.12 Develop and prepare SWPPP; narrative plus 2
HRA
specifications, estimates, bid form
HRA
sheets
0.5
2
8
8
20
PSC
30.5
$ 1,879
PSC
1
1
2
$ 189
0
$ -
2.13 Prepare quantity takeoffs and Opinion of Probable
HRA
specifications, estimates, bid form
HRA
Cost
4
2
4
20
20
8
PSC
34
$ 2,428
PSC
3
1 2
1
2
4
1
5
8
14
$ 1,004
2.14 Additional project management, 6 months
HRA
HRA
3
6
0
$ -
PSC
9
$ 990
PSC
I
I
18
0
$ -
8
$ 864
TASK 2 SUBTOTAL
PROJECT CUMULATIVE TOTAL
$ 37,682
x en sas
TASK 3 SUBTOTAL
PROJECT CUMULATIVE TOTAL
4.1 Project kick-off meeting with COL plus 2 submittal
HRA review comment meetings
PSC
$ 4,393
$ 44.786
1 ( 1 I 1 I I ( 1 1 $ 108
4.2 Additional monthly progress review/coordination
HRA meetings with COL; 4 meetings 2 2 4 $ 360
PSC 1 1 2 1 2 4 1 $ 378
TASK 4 SUBTOTAL $ 1,026
PROJECT CUMULATIVE TOTAL $ 45,812
Page AB -2
s -s+'"'' •��`w_
�. 3-�
+,^�''
`�" �.
gam, £'Ei..`s
sT*m�,�
y
3„sIP
3.1 QC/QA preliminary design submittal; plans,
HRA
specifications, estimates
2
4
6
$ 588
PSC
2
2
4
$ 378
3.2 QC/QA pre -final design submittal; plans,
HRA
specifications, estimates, bid form
4
4
8
$ 808
PSC
1
1
2
$ 189
3.3 QC/QA final design package submittal; plans,
HRA
specifications, estimates, bid form
8
8
4
20
$ 1,944
PSC
3
1 2
1
1
1
1
5
$ 486
3.4 Reserved
HRA
0
$ -
PSC
0
$ -
TASK 3 SUBTOTAL
PROJECT CUMULATIVE TOTAL
4.1 Project kick-off meeting with COL plus 2 submittal
HRA review comment meetings
PSC
$ 4,393
$ 44.786
1 ( 1 I 1 I I ( 1 1 $ 108
4.2 Additional monthly progress review/coordination
HRA meetings with COL; 4 meetings 2 2 4 $ 360
PSC 1 1 2 1 2 4 1 $ 378
TASK 4 SUBTOTAL $ 1,026
PROJECT CUMULATIVE TOTAL $ 45,812
Page AB -2
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of NOEL PARK
ADDITIONAL BASIC SERVICES COMPENSATION FEE WORKSHEET
Worksheet ABA
Firm
Classification
Prin. or
Proj.
Sr.
Prof.
E.I.T. Eng.
CADD
Clerical
Line
Line
Officer
Mgr.
Eng.
Eng.
Tech.
Tech.
Hrs.
Extension
HRA
Rates
$110.00
$110.00
$92.00
$82.00
$70.00 $59.00
$55.00
$37.00
by
by
PSC
Tasking
$130.00
N.A.
$108.00
$81.00
$75.00 $65.00
$58.00
$28.00
Firm
Firm
AM
MIAP M,
4
gi,
5.1 Prepare for and attend pre-bid conference; address
HRA
pre-bid questions
0
$
PSC
0
$
5-2 Prepare bid addendum; I addendum
HRA
0
$
PSC
0
$
5.3 Attend bid opening
HRA
0
$
PSC
0
$
5. Bid evaluation assistance
HRA
0
kss--:—
PSC
0
TASK 5 SUBTOTAL
PROJECT CUMULATIVE TOTAL
PROJECT CUMULATIVE TOTAL, ADDITIONAL BASIC SERVICES, CHICAGO AVENUE
Page AB -3
$ 45,812
$ 45,812
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
ADDITIONAL SUPPLEMENTAL SERVICES COMPENSATION WORKSHEET
SURVEYING SERVICES Worksheet AS -1
Task Description
Quantity
Unit Unit Cost
Line Total
"'
'�i-a �` k.5.s
�""
_,xK+`
y� /�3y6�'T`gL`33yy�.y.1��ij.`C'�. �y�e"y.y�_ /*.�vep�p�yrSn3' y,� ✓ail
Wms
.i
-I- p i
.t ui^.'6 ,e�'°J.`"Y
S-1
Establish project horizontal and vertical control
0
Days
@ $ 880
per Day
$
S-2
Locate/establish existing rights-of-way
1
Days
@ $ 880
per Day
$ 880
S-3
Locate existing surface improvements
2
Days
@ $ 880
per Day
$ 1,760
S-4
Topography: Chicago Avenue cross-sections
0
Days
@ $ 880
per Day
$ -
S-5
Topography: cross-sections of streets carrying drainage out of Hoe[ Park
0
Days
@ $ 880
per Day
$
S-6
Topography: existing garage floor elevations
0
Days
@ $ 880
per Day
$
S-7
Research, office calculations, and record-keeping; Party Chief
4
Hours
@ $ 55
per Hour
$ 220
S-8
Supervision, GPS processing, review, calculations, and record-keeping; RPLS
4
Hours
@ $ 90
per Hour
$ 360
S-9
Surveying CAD
24
Hours
@ $ 55
per Hour
$ 1,320
S-10
GPS equipment
0
Days
@ $ 250
per Day
$ -
S-11
Estimated mileage
150
Miles
@ $ 0.60
per Mile
$ 90
SUPPLEMENTAL SERVICES, CHICAGO AVENUE SURVEYING, SUBTOTAL
SUPPLEMENTAL SERVICES, SURVEYING, TOTAL
Page AS -1
$ 4,630
$ 4,630
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
ADDITIONAL BASIC SERVICES REIMBURSABLE EXPENSES WORKSHEET
CHICAGO AVENUE East of Hoel Park, Worksheet AR -1
Firm Reimbursable Expense Description Quantity
Unit
Unit Cost
Line Total
mii Spp
M,3
ADDf77dlliL RZ IiW/Z/IS1$CEC5+5 .. w
.>rx>.,
ter.
HRA Blueline prints, 24" x 36"; check sets; utilities mark-up sets; COL review sets (two 400
Sheets
@
$ 2.50
per Sheet
$ 1,000
PSC intermediate submittals); misc. prints for field sheets and consultant 40
Sheets
@
$ 2.50
per Sheet
$ 100
HRA Mylar plotter media for final drawing deliverables 0.5
Roll
@
$ 300
per Roll
$ 150
PSC
@
$ -
HRA Engineering CADD charges 340
Hours
@
$ 8
per Hour
$ 2,720
PSC 92
Hours
@
$ 8
per Hour
$ 736
HRA Change In Scope Additional Basic Services Reimbursable Expenses, Subtotal
PSC Change In Scope Additional Basic Services Reimbursable Expenses, Subtotal
3,870
836
CHANGE IN SCOPE ADDITIONAL BASIC SERVICES REIMBURSABLE EXPENSES, TOTAL, With 1.15 Multiplier $ 5,412
Page AR -1
Resolution No. 2001-RO344
AMENDMENT NO. 1
to
FRANKFORD AVENUE WIDENING PROJECT from 82nd STREET to 98'" STREET, and
RECONSTRUCTION of CHICAGO AVENUE EAST of HOEL PARK
CONTRACT FOR ENGINEERING SERVICES
THE STATE OF TEXAS §
THE COUNTY OF LUBBOCK §
THIS AMENDMENT NO.1 to THE CONTRACT FOR ENGINEERING SERVICES FOR THE
FRANKFORD AVENUE WIDENING PROJECT from 82ND STREET to 98TH STREET and
RECONSTRUCTION of CHICAGO AVENUE EAST of HOEL PARK, said contract dated September 13,
2001, is made by and between the City of Lubbock, Texas, hereinafter called the OWNER, and Hugo Reed
and Associates, Inc., hereinafter called HRA.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER
and HRA do mutually agree as follows.
ARTICLE 1. CONTRACT PERIOD
The effective date of the existing contract is September 13, 2001. The Original Project Contract Period was
agreed to be six (6) months, beginning on the date that HRA received written Notice to Proceed from the
OWNER. It is mutually agreed by both OWNER and HRA that the best interests of the Project are served by
granting an extension of the contract period to May 31, 2002.
ARTICLE 2. SCOPE OF SERVICES
No change in the original Scope of Services is requested or granted as a result of this Amendment.
ARTICLE 3. COMPENSATION
No changes to the maximum amount payable under this contract for Basic Services, Basic Supplemental
Services, Basic Reimbursables, authorized Additional Basic Services, Additional Supplemental Services, and
Additional Basic Reimbursables are requested or granted as a result of this Amendment.
ARTICLE 4. OTHER
No other changes to the original contract are requested or granted as a result of this Amendment. All other
provisions of the original contract will remain in full force and effect. This Amendment shall become a part of
and be incorporated into the original contract upon its full execution by both OWNER and HRA.
ARTICLE 5. SIGNATORY WARRANTY
The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that he is an
officer of the organization for which he has executed this contract and that he has full and complete authority to
enter into this contract on behalf of his firm.
The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and complete
authority to enter into this contract on behalf of this organization.
Amendment No. I to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 1
N
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to the original contract to be
executed, but this Amendment No. I to the original contract shall not be valid until signed by a duly authorized
representative of each party.
HUGO REED AND ASSOCIATES, INC.
Bernard J. 6radel, Jr., P sident
CITY OF LUBBOCK, TEXAS
Bob Cass, City Manager
APPROVE S TO CONTE T:
Larryertel, P.E.
City Engineer
Mailing Addresses:
APPROVED AS TO FORM:
A��-� "'e, AL',
William de Haas
Contract Manager/Attorney
For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports,
claims and correspondence:
For: Hugo Reed and Associates, Inc. For: City of Lubbock
1601 Avenue N 1625 13"' Street
Lubbock, TX 79401 Lubbock, Texas 79401
Attn: Mr. Bernard J. Gradel, Jr., President Attn: Mr. Larry Hertel, P. E.
Amendment No. I to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 2
February 14, 2002
Mr. Larry D. Hertel, PE
City Engineer
City of Lubbock
PO Box 2000
Lubbock, TX 79457
HUGO REED AND ASSOCIATES, INC.
1601 Avenue N / Lubbock, Texas 79401 / 806/763-5642 / FAX 806/763-3891
Bernard J. Gradel, Jr., P.E., R.P.L.S., President
Dana M. Grace, C.F.O.
Daniel E. Martinez, R.P.L.S., Vice -President
Stevan M. Coleman, P.E., Vice -President
Robert A. Christopher, R.P.L.S.
Roger Gras, P.E.
Brent Carroll, R.P.L.S.
Jason L. Swofford, P.E.
Tommie E. Anderson, R.P.L.S., 1938-2000
Re: Frankford Avenue from 82nd Street to 98th Street and Chicago Avenue east of Hoel Park
Status Report
Via: Hand Delivery
Dear Larry:
I wanted to report some items relative to our progress on the Frankford Avenue project, both positive and
negative.
On the positive side, and as you know, we are currently performing topographic surveying tasks around Hoel
Park and Chicago Avenue. This work is in preparation for studying the feasibility of reconfiguring portions of
Chicago Avenue, and possibly the Park itself, to re -direct overflow flood water more "evenly' among the three
streets (91ST, 92nd, and 93`d Street) east of the Park.
We have substantially completed the design surveying tasks for the Frankford Avenue corridor. After
analyzing all the data obtained, we will probably have to re -visit some areas to obtain more spot -by -spot
detailed information for final plan development. Survey crews have also obtained topo data along 90th and
91St Streets east of Frankford to Lake 92 at Hoel Park, including garage lip elevations and street cross-
sections. We will utilize this information when examining the effects of the storm flows routed off Frankford
down these streets. We have completed establishing the needed horizontal and vertical control for the
Frankford Avenue corridor, and are currently developing the plan/profile sheets. Our CADD people have
incorporated much of the existing surface improvements into the drawings, as well as a "first take" on the
proposed new concrete curbs and gutters, sidewalks, ramps, fillets, valley gutters, channels and alley returns
all along the west side of the roadway. We have received feedback from all of the utilities companies who
were asked to provide mark-ups, and have incorporated their information into the plan/profile sheets.
Currently, we are working through some issues having to do with selecting the vertical scale for the profile
sheets (either 1"= 2' or 1"=1'), and determining what information will be shown in the profile views due to the
close proximity of the proposed curb line to the existing curb line. We are doing some trials to determine the
best scale. We are also performing some storm flow "demonstration modeling" in adlCPR. We are
"reconstructing" a significant part of the corridor within the hydraulics portion of the adICPR software, utilizing
the design storm flows generated for the drainage reports performed for the developments along the west
frontage of Frankford Avenue. We want to see how the software behaves with respect to calculating the
predicted flow splits along Frankford as the flow moves south and encounters the available "outlets" in the
existing streets and channels to the east. The results are being compared to the previous work performed in
HEC -2, where the numbers are based to a higher degree on "engineering judgment" with respect to the
proportional flow splits. Thus far, the results in adlCPR have been apparently favorable in all regards, so at
Mr. Larry D. Hertel, P.E.
February 14, 2002
Page 2
this point we anticipate doing the "final" storm flow hydraulic modeling within that software. If we end up
doing any storm sewer modeling as part of the Frankford work, this software will more readily facilitate that.
We have been examining the possibility of increasing the capacity of the existing concrete drainage channel
on the east side of Frankford at 89th Street and constructing a new channel at 87th Place in order to provide
more "off -channel relief' of the storm flows within Frankford. It appears there is an existing drainage
easement at 87th Place although no drainage channel was constructed. If the grades in Frankford and in the
cul-de-sac on 87th Place will physically allow it, it may prove desirable to construct a channel there. Not only
would this provide better dispersal of the storm flows at more locations, but it would help reduce the flows
realized at the proposed sheet cross-flow locations at 90th and 91St Streets. We have done some recon and
taken photos of the cul-de-sacs at these channel locations and are utilizing improvement surveys from our
files to begin to look at the work that would be necessary to expand these channels. However, we want to
see what our "baseline conditions" along Frankford and to the east will be with the channels as -is before we
pursue that much further. It may prove not to be needed or worthy of further consideration for other reasons.
We have also begun preparation of some of the detail sheets, the SWPPP and other plan sheets, but are not
very far along on those tasks. We will need to obtain whatever plans may be available for the concrete -
paved intersection at 82`d Street to determine the best way to reconstruct the existing curb and gutter at the
southwest side of the intersection to obtain the desired additional two feet of width without a major re -do of
the concrete pavement.
We have done some research on the existing rights-of-way to determine where there may be a need to
acquire additional right-of-way for the project. Thus far it appears that, with respect to the roadway itself,
there may only be the need to acquire the southbound right turn lane right-of-way north of 98th Street. We will
need to coordinate that with you and/or Ed Bucy, but are proceeding to schedule the necessary parcel
surveying for that acquisition.
At this time, it is necessary that I inform you that we are behind schedule on the project. This is due primarily
to my failure as the Project Manager to assure that the necessary tasks have been completed in a manner
that would have maintained our time line. We certainly have been making efforts to get "caught up", but I do
not believe it is possible that we will be able to deliver 100% documents ready for the bid process by the
middle of March. We are making good progress at this time, but have much work left to do to assure that we
will deliver the quality product that we have been contracted to prepare, and which is in the City's best
interests to receive. Therefore, I am requesting an extension of two months, with a final delivery in late -May.
I apologize for the inevitable inconvenience and other consequences that this request will generate, however,
it is our responsibility under the contract to inform you of this problem and we propose the extension as the
best available solution at this time. In the meantime, we have every possible resource available working
together to get the project nearer to completion.
I would appreciate the opportunity to review these matters with you at your convenience.
Sincerely,
Stevan M. Coleman, PE, VP
cc: File
c:IProposafs,..,Trankford Avenue
-i
0—M 1601 AvenueH UGO REED NANcD BXASSOCIATES as 79401 / 806/763-5642 / FAX$o INC.
Wl/!� so Bernard J. Gradel, Jr., RE., R.P.L.S., President
Dana M. Grace, C.F.O.
LAND SU RVEYORS
Daniel E. Martinez, R.P.L.S., Vice -President
Stevan M. Coleman, P.E., Vice -President
CIVIL ENGINEERS Robert A. Christopher, R.P.L.S.
Roger Gras, P.E.
Brent Carroll, R.P.L.S.
Jason L. Swofford, P.E.
Tommie E. Anderson, R.P.L.S., 1938-2000
February 18, 2002
Mr. Larry D. Hertel, PE
City Engineer
City of Lubbock
PO Box 2000
Lubbock, TX 79457
Re: Frankford Avenue from 82nd Street to 98th Street and Chicago Avenue east of Hoel Park
Contract Extension
Via: Hand Delivery
Dear Larry:
We appreciate the City's consideration of our request for a time extension to our contract for engineering
services for the Frankford Avenue project. We are very sensitive to the importance of this project, and
believe the long-term interests of the City will be best served with the granting of the contract extension.
As you and your staff are aware, the region around the project corridor has been a "visible" one over the last
few years from the standpoint of drainage issues that are still being studied, discussed, and planned for
within the context of many different ownership and development interests, as well as by the City through the
Frankford Avenue and South Lubbock Drainage projects. Among these are the playa basin divide between
Lakes 092 and 093, the Lake 092 overflow routing, the potential for future flooding problems near the
intersection of 98th Street and Frankford Avenue, the drainage of large areas west of Frankford Avenue both
north and south of 98th Street, the constructability of 98th Street west of Frankford Avenue, the potential use of
storm sewers in Frankford Avenue and 98th Street to alleviate some of these problems, and the storm sewer
proposed for the South Lubbock Drainage Project within 98th Street. These issues are inherently inter-
related, requiring coordination of planning and engineering analysis in order to arrive at solutions that will
represent the best possible outcomes for the City of Lubbock. Also as you know, some elements of these
studies are just now reaching a point where cooperative efforts may begin to lend more certain direction
toward realizing the necessary results.
We believe the additional time granted for this contract will be invaluable for our ability to make certain the
overall drainage planning for this region and for this project are coordinated in the manner necessary.
Sincerely,
Stevan M. Coleman, PE, VP
cc: File
c:lProposals, _lFrankford Avenue
Resolution No. 2001--RO344
AMENDMENT NO. 2
to
FRANKFORD AVENUE WIDENING PROJECT from 82"d STREET to 98TH STREET, and
RECONSTRUCTION of CHICAGO AVENUE EAST of HOEL PARK
CONTRACT FOR ENGINEERING SERVICES
THE STATE OF TEXAS §
THE COUNTY OF LUBBOCK §
THIS AMENDMENT NO. 2 to THE CONTRACT FOR ENGINEERING SERVICES FOR THE
FRANKFORD AVENUE WIDENING PROJECT from 82 JD STREET to 98TH STREET and
RECONSTRUCTION of CHICAGO AVENUE EAST of HOEL PARK, said contract dated September 13,
2001, is made by and between the City of Lubbock, Texas, hereinafter called the OWNER, and Hugo Reed
and Associates, Inc., hereinafter called HRA.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER
and HRA do mutually agree as follows.
ARTICLE 1. CONTRACT PERIOD
The effective date of the original contract was September 13, 2001. The Original Project Contract Period was
agreed to be six (6) months, beginning on the date that HRA received written Notice to Proceed from the
OWNER. It was mutually agreed by both OWNER and HRA that the best interests of the Project were served
by granting an extension of the contract period to May 31. 2002. That extension was granted by
AMENDMENT NO. l to the original contract. No additional extension is being proposed by this
AMENDMENT NO. 2.
ARTICLE 2. SCOPE OF SERVICES
This AMENDMENT NO.2 is being made at the request of the OWNER for the purpose of amending the
Original Scope of Services to include those professional services detailed in Attachment A hereto, "Additional
Project Scope and Services."
ARTICLE 3. COMPENSATION
Amendment No. 2 Exhibit A-] is attached hereto and indicates the general tasking and man-hours proposed to
perform the additional services authorized by this Amendment as described in Attachment A. The maximum
amount payable under this contract for Basic Services, Basic Supplemental Services, and Basic Reimbursables
will be increased according to the "Basis for Payment" indicated in Attachment B hereto. This Amendment
No. 2 results in a net increase of $8,589.00 to the maximum amount payable under this contract.
ARTICLE 4. OTHER
No other changes to the original contract are requested or granted as a result of this Amendment. All other
provisions of the original contract will remain in full force and effect. This Amendment shall become a part of
and be incorporated into the original contract upon its full execution by both OWNER and HRA.
Amendment No. 2 to Contract for Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page I
ARTICLE 5. SIGNATORY WARRANTY
The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that he is an
officer of the organization for which he has executed this contract and that he has full and complete authority to
enter into this contract on behalf of his firm.
The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and complete
authority to enter into this contract on behalf of this organization.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to the original contract to be
executed, but this Amendment No.I to the original contract shall not be valid until signed by a duly authorized
representative of each party.
HUGO REED AND ASSOCIATES, INC.
-g- /¢-02
Stevan M. Coleman, P.E., Vice President Date
APPROVED AS TO CONTENT:
Larry Hertel, P. . Date
City Engineer
Mailing Addresses:
Attest CYN
/22/02
Rebec a Garza ate
APPROVED AS TO FORM:
J _ L /,4-, r/> �/o J-
William de Haas Date
Contract Manager/Attorney
For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports,
claims and correspondence:
For: Hugo Reed and Associates, Inc. For: City of Lubbock
1601 Avenue N 1625 13`h Street
Lubbock, TX 79401 Lubbock, Texas 79401
Attn: Mr. Bernard J. Grade], Jr., President Attn: Mr. Larry Hertel, P. E.
Amendment No. 2 to Contract for Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page 2
ATTACHMENT A
to
AMENDMENT NO. 2 to AGREEMENT for ENGINEERING SERVICES,
ADDITIONAL PROJECT SCOPE and SERVICES
OWNER: City of Lubbock, Texas
PROJECT: Engineering Services for Design and Bid: Frankford Avenue Widening Project
from 82"d Street to 98" Street, and Reconstruction of Chicago Avenue East of
Hoe] Park
The scope of services for this Amendment No. 2 to the project is as follows:
BASIC SERVICES
A. DESIGN SERVICES
1. The Basic Design Services are outlined in Exhibit A-1, Worksheet A213-1,
according to the tasking and man-hours indicated therein, for provision of
lighting along the west side of the Frankford Avenue corridor, from 82"d Street
to 98" Street only.
2. The design deliverables will include one design package of plans, specifications,
and estimates for the west side lighting.
3. The design package deliverables will consist of one set of reproducible mylar
original plans, one hard -copy set of the noted specification sections, a bid form,
and a final opinion of probable cost.
4. HRA will provide one hard -copy and one electronic copy of all pertinent design
data including plans, specifications, opinion of probable cost, and supporting
data, and other calculations and information utilized in the development of the
design package.
Amendment No. 2 to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 3
ATTACHMENT B
to
AMENDMENT NO. 2 to AGREEMENT FOR ENGINEERING SERVICES
BASIS for PAYMENT
OWNER: City of Lubbock, Texas
PROJECT: Engineering Services for Design and Bid: Frankford Avenue Widening Project
from 82"6 Street to 981h Street, and Reconstruction of Chicago Avenue East of
Hoe] Park
For Services rendered under this Contract, OWNER agrees to pay HRA as follows:
A. BASIC AND SUPPLEMENTAL SERVICES
The maximum compensation to be billed OWNER by HRA for performance of
the Basic and Supplemental Services and Reimbursables, including services to
be performed under this Amendment No. 2, is as follows.
Basic Services Basic Supplemental
Services
Hugo Reed and $ 167,823 $ 61,490
Associates, Inc.
Parkhill, Smith and $ 49,551 N.A.
Cooper, Inc.
TOTAL BASIC AND SUPPLEMENTAL SERVICES NOT TO
EXCEED:
B. ADDITIONAL BASIC AND SUPPLEMENTAL SERVICES
Basic Reimbursable
Expenses
$ 12,441
$ 4,033
$ 295,338
There is no change in the maximum compensation to be billed OWNER by HRA
for performance of the Additional Basic and Supplemental Services and
Reimbursables, if authorized by OWNER, as a result of this Amendment No. 2.
Amendment No. 2 to Contract for Engineering Services. Hugo Reed & Associates. Inc. & City of Lubbock
Page 4
EXHIBIT A-1
TASKING and MAN-HOURS
for
AMENDMENT NO.2 BASIC SERVICES, BASIC SUPPLEMENTAL SERVICES, and BASIC
REIMBURSABLES, including SUBCONTRACTOR
Amendment No. 2 to Contract for Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page 5
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
and CHICAGO AVENUE EAST of HOEL PARK
CONTRACT AMENDMENT NO. 2 BASIC SERVICES COMPENSATION FEE WORKSHEET
Design and Contract Documents for Frankford Avenue Lighting, West Side Only
Worksheet A2B-1
Firm
Classification
Pr n. or
Proj. Sr.
Prof.
E.I.T.
Eng.
CADD Clerical
Line
line
Officer
Mgr. Eng.
Eng.
Tech.
Tech.
Hrs.
Extension
HRA
Rates
$110.00
$110.00 $92.00
$82.00
$70.00
$59.00
$55.00 $37.00
by
by
PSC
Tasking
$130.00
N.A. $108.00
$81.00
$75.00
$65.00
$58.00 $28.00
Firm
Firm
� E�j,. 'w^v`ess"'S`8-d
T"ASK. "�RE�s�iL4TiON
yk'k »X �t' �. _. �"": `ii ✓S �'�. � �
OFDESNiN AIJ�i Ct�NTf'�AC'i bt>Ct1MENTS
?r �Y,
3=Q� Ft�ANK�ORb
E+..-.. . `�s�� t�va �^'t�
A�/EN)�
���.: ,h;i
WEST SIDE
�"��.f�
�A�`iNC,
b �� �� �'+e�l,�,
�:`'„
f .y ?«E, � "�..
al '" � � � a
d� _ ^y"� -:
.� �, ��,
1.1 Design meeting, evaluate existing conditions
HRA
0.5
0.5
1
$ 90
PSC
4
8
12
$ 1,032
1.2 Coordinate with utility provider
HRA
0.5
0.5
$ 35
PSC
2
6
8
$ 666
1.3 Roadway fighting design and plan preparation
HRA
0.5
0.5
$ 35
PSC
4
19
23
$ 1,857
1.4 Fixture selection, calculations and plan preparation
HRA
0.5
0.5
$ 35
PSC
6
24
30
$ 2,448
1.5 Electrical specifications
HRA
0.5
0.5
$ 35
PSC
2
8
4
14
$ 928
1.6 Pre-bid conference and respond to rerquests for
HRA
information
0,5
0.5
1
$ 90
PSC
2
6
8
$ 666
1.7 Project management and quality control/assurance
HRA
1
1
$ 110
PSC
1
4
5
$ 562
TASK AND AMENDMENT NO. 2 SUBTOTAL
Page A2B-1
$ 8,589
RESOLUTION No. 2001-RO344
AMENDMENT NO. 3
to
FRANKFORD AVENUE WIDENING PROJECT from 82 n STREET to 98TH STREET, and
RECONSTRUCTION of CHICAGO AVENUE EAST of HOEL PARK
CONTRACT FOR ENGINEERING SERVICES
THE STATE OF TEXAS §
THE COUNTY OF LUBBOCK §
THIS AMENDMENT NO. 3 to THE CONTRACT FOR ENGINEERING SERVICES FOR
THE FRANKFORD AVENUE WIDENING PROJECT from 82ND STREET to 98TH STREET and
RECONSTRUCTION of CHICAGO AVENUE EAST of HOEL PARK, said contract dated September
13, 2001, is made by and between the City of Lubbock, Texas, hereinafter called the OWNER, and
Hugo Reed and Associates, Inc., hereinafter called HRA.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained,
the OWNER and HRA do mutually agree as follows.
ARTICLE 1. CONTRACT PERIOD
The effective date of the original contract was September 13, 2001. The Original Project Contract
Period was agreed to be six (6) months, beginning on the date that HRA received written Notice to
Proceed from the OWNER. It was mutually agreed by both OWNER and HRA that the best
interests of the Project were served by granting an extension of the contract period to May 31, 2002.
That extension was granted by AMENDMENT NO. 1 to the original contract.
This AMENDMENT NO. 3 will extend the Contract Period to include Construction Phase Services as
generally outlined herein. Unless subsequent Amendments to this Contract are executed, the
Contract Period will extend to the conclusion of the Construction Phase at the formal City of Lubbock
acceptance of the improvements constructed under the construction contract.
ARTICLE 2. SCOPE OF SERVICES
This AMENDMENT NO. 3 is being made at the request of the OWNER for the purpose of amending
the Original Scope of Services to include those general professional services detailed in Attachment
A hereto, "Additional Project Scope and Services." NO WORK WILL BE PERFORMED UNDER
THIS AMENDMENT WITHOUT THE EXPRESS DIRECTION OF THE CITY ENGINEER OR HIS
DULY AUTHORIZED REPRESENTATIVES.
ARTICLE 3. COMPENSATION
The general tasking proposed to perform the additional services authorized by this Amendment is
described in Attachment A. The "Basis for Payment" for services performed under this Amendment
is indicated in Attachment B hereto. This Amendment No. 3 will result in an estimated net increase
of $ 23,461.00 to the maximum amount payable under this contract. The actual increase will depend
on the services actually requested and authorized to be performed by the City Engineer or his
authorized representatives. HRA will provide prompt oral and written notice to the OWNER in the
event that the aggregate amounts payable for services rendered under this Amendment approach
the estimated net increase in the maximum amount payable under this contract indicated above.
Amendment No. 3 to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page I
ARTICLE 4. OTHER
No other changes to the original contract are requested or granted as a result of this Amendment.
All other provisions of the original contract will remain in full force and effect. This Amendment shall
become a part of and be incorporated into the original contract upon its full execution by both
OWNER and HRA.
ARTICLE 5. SIGNATORY WARRANTY
The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that
he is an officer of the organization for which he has executed this contract and that he has full and
complete authority to enter into this contract on behalf of his firm.
The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and
complete authority to enter into this contract on behalf of this organization.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to the original
contract to be executed, but this Amendment No.3 to the original contract shall not be valid until
signed by a duly authorized representative of each party.
HUGO REED AND ASSOCIATES, INC.
Stevan M. Coleman, P.E. Date
Vice President
AH4ertel,,,X.E-
S TO CONTENT:
'2�/
Da e
City Engineer
Attest: 'Q0
Rebe Ta Garza bate
City Secretary
APPROVED AS TO FORM:
d Z/?Z0;-
William de Haas IDA
Contract Manager/Attorney
Amendment No. 3 to Contract for Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page 2
Mailing Addresses:
For the purpose of this agreement, the following addresses shall be used to mail all required notices,
reports, claims and correspondence:
For: Hugo Reed and Associates, Inc. For: City of Lubbock
1601 Avenue N 162513 th Street
Lubbock, TX 79401 Lubbock, Texas 79401
Attn: Mr. Bernard J. Gradel, Jr., President Attn: Mr. Larry Hertel, P. E.
Amendment No. 3 to Contract for Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page 3
Resolution No. 2001—R0344
ATTACHMENT A
to
AMENDMENT NO. 3 to AGREEMENT for ENGINEERING SERVICES,
ADDITIONAL PROJECT SCOPE and SERVICES
OWNER: City of Lubbock, Texas
PROJECT: Engineering Services for Desin and Bid: Frankford Avenue Widening
Project from 82"d Street to 98 h Street, and Reconstruction of Chicago
Avenue East of Hoel Park
The general scope of services for this Amendment No. 3 to the project is as follows:
BASIC SERVICES
A. CONSTRUCTION PHASE SERVICES
1. The Construction Phase Services will only be performed at the express
direction of the City Engineer or his duly authorized representatives.
2. It is anticipated that Construction Phase Services may consist of the
following general categories, but services may not necessarily include or
be limited to these categories:
a. HRA will assist the OWNER in the review of required submittals by
the construction contractor.
b. HRA will assist the OWNER in the review and interpretation of the
construction contract documents.
c. HRA will assist the OWNER in the review and interpretation of
material and construction quality control testing results.
d. HRA will assist the OWNER in other matters as determined by the
City Engineer or his authorized representatives to serve the best
interests of the project.
Amendment No. 3 to Contract for Engineering Services, Hugo Reed & Associates. Inc. & City of Lubbock
Page 4
Resolution No. 2001—RO344
ATTACHMENT B
to
AMENDMENT NO. 3 to AGREEMENT FOR ENGINEERING SERVICES
BASIS for PAYMENT
OWNER: City of Lubbock, Texas
PROJECT: Engineering Services for Desin and Bid: Frankford Avenue Widening
Project from 82"d Street to 98 h Street, and Reconstruction of Chicago
Avenue East of Hoel Park
For Services rendered under this Amendment No. 3, OWNER agrees to pay HRA as follows:
A. BASIC SERVICES AND REIMBURSABLES
The compensation to be billed OWNER by HRA for performance of the
Basic Services to be performed under this Amendment No. 3 will be
based on the hourly billing rates by personnel category and firm as
established in the original contract for services. HRA will bill the OWNER
on a hourly basis and only for those services actually requested and
authorized to be performed by the City Engineer or his duly authorized
representatives. The personnel billing rate schedule will not be modified
during the course of services performed under this Amendment No. 3.
The compensation to be billed OWNER by HRA for Reimbursables, if
any, as a result of performance of services under this Amendment No. 3
will be based on the reimbursable rates as established in the original
contract for reimbursables.
Amendment No. 3 to Contract for Engineering Services, Hugo Reed & Associates, Inc. & City of Lubbock
Page 5
CITY OF LUBBOCK, TEXAS
FRANKFORD AVENUE from 82nd STREET to 98th STREET
CONTRACT AMENDMENT NO. 3 COMPENSATION FEE WORKSHEET, ESTIMATE ONLY
"On -Demand" Construction Phase Services
Firm Classification
Prin. or
Proj.
Sr.
Prof.
E.I.T.
Eng.
CADD
Clerical
Line
Line
Officer
Mgr.
Eng.
Eng.
Tech,
Tech.
Hrs.
Extension
HRA Rates
$110.00
$110.00
$92.00
$82.00
$70.00
$59.00
$55.00
$37.00
by
by
PSC Tasking
$130.00
N.A.
$108.00
$81.00
$75.00
$65.00
$58.00
$28.00
Firm
Firm
1.1 Review submittals, interpret plans/specs
HRA
10
12
43
6
71
$ 5,544
$ 1,932
PSC
4
20
24
1.2 Weekly site visits, assume 43 weeks
HRA
10
12
43
65
$ 5,214
$ 1,632
PSC
4
16
20
1.3 Misc coordination, review of estimates, test reports,
HRA
etc
12
9
43
3
67
$ 5,323
$ 1,632
PSC
4
16
20
1.4 Project management and quality control/assurance
HRA
4
1
8
12
$ 1,320
$ 864
PSC
8
8
ESTIMATED AMENDMENT NO. 3 SUBTOTAL
Page A313-1
$ 23,461