HomeMy WebLinkAboutResolution - 2001-R0313 - Contract To Furnish Custodial Services - Goodwill Industries - 08/30/2001Resolution No. 2001-RO313
August 30, 2001
Item No. 24
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract between
Goodwill Industries of Lubbock, Inc., and the City of Lubbock, to furnish custodial
services at various City facilities, and all related documents. Said Contract is attached
hereto and incorporated in this resolution as if frilly set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council this 30th day of August _,2001.
ATTEST:
Rebecca Garza
City Secr--tary
APPROVED AS TO CONTENT:
- I' uh
Martha Ellerbrook
Managing Director of Management Services
APPROVED AS TO FORM:
William de Haas
Contract Manager, -Attorney
Dh/Ccdocs/Goodwill Industries.res
August 14, 2001
�e,56A//oh A/�", a D0/- !C -,513 .
CONTRACT FOR CUSTODIAL SERVICES
STATE OF TEXAS §
COUNTY OF LUBBOCK §
This contract is entered into as of October 1, 2001, (the "Effective Date") by and between
the City of Lubbock (hereinafter referred to as "Owner") and the Performing Party/Assigned
Workcenter, Goodwill Industries of Lubbock, Inc. (hereinafter referred to as "Contractor" and the
term "Contractor" shall include any staff of Goodwill Industries working in Owner's facilities)
pursuant to the authority granted by Chapter 122, Human Resources Code, and certified by Texas
Industries for the Blind and Handicapped (TIBH), as a contract in compliance. with the provisions of
Chapter 122, Human Resources Code.
ARTICLE I: SCOPE
To fumish custodial services at various Owner facilities. The Specifications for Custodial
Services and Exhibit A are attached and made part of this contract for the entire duration thereof.
ARTICLE II: CONTRACT DOCUMENTS and ORDER OF PRECEDENCE
The following contract documents shall be construed in a court of law in this order of
precedence: (1) Contract; (2) Specifications for Custodial Services; (3) Exhibit A.
EXECUTED as of the Effective Date hereof.
CITY OF LUBBOCK
kk
W] DY SITT N
MAYOR
ATTEST:
Rebecca Garza
City Secretary
GOODWILL
LUBBOCK,OF
I fit'vi)
CERTIFYING PARTY:
Texas Industrie he Blind and Handicapped
By
Title: f
Contract for Custodial Services, City of Lubbock & Goodwill Industries of Lubbock
Page 1
APPROVED AS TO CONTENT:
Martha Ellerbrook
Managing Director of Management Services
APPROVED AS TO FORM:
N�Iilliam de Haas
Contract Manager/Attorney
Contract for Custodial Services, City of Lubbock & Goodwill Industries of Lubbock
"""" Page 2
SPEC/FICA TIONS FOR
CUSTODIAL SERV/CES
Facilities Management
City of Lubbock, Texas
July 319 2001
1
ii
1. SCOPE
To furnish custodial services at various Owner facilities.
2. CONTRACT TERM
The term of this Contract commences on the Effective_ Date and continues without interruption
until September 30, 2003, unless termination occurs as otherwise provided in this Contract. This
Contract may be renewed by mutual consent of both parties for up to three (3) additional one (1)
year periods. Each renewal period shall be under the same monthly prices, terms, and conditions
as the original contract, unless otherwise .negotiated by the Owner and the Contractor.
In the event that there is a federal minimum wage increase, this contract may be adjusted to
reflect this increase. The adjustment may include the amount of the hourly wage increase
reflected by actual labor hours worked by Contractor employees. It may also include
corresponding direct benefit increases due to the wage increase including FICA, Worker's
Compensation, and general liability insurance subject to written verification of payroll audit
increases from the Contractor's insurance carrier.
3. PRICING
Pricing shall include all costs for labor, materials, supervision and overhead. Contractor shall
submit prices on Exhibit A attached hereto and made a part of the specifications. The Owner
tr shall provide the Contractor with any and all revisions to the specifications for each successive
contract period (October 1 through September 30) no later than Feb 1 s` of each year. No later
than March 1 during each contract period, Contractor shall provide the Owner with pricing for the
next one-year period that is to begin October 1.
4. CALENDAR OF TASKS
F1
Within fifteen (15) days of award of contract, the Contractor shall provide a work schedule for
each facility listing tasks to be performed daily. The Contractor shall provide the owner with three-
month Calendars of Tasks scheduled to be performed weekly, monthly, quarterly, and annually.
Individual Calendars of Tasks for each facility shall show the dates on which all scheduled tasks
are to be performed. These calendars shall be provided to the Facilities Management Department
within fifteen (15) days of the Contract start date, and every three months thereafter.
5. TERMINATION
5.1 Termination for Default: When, in the opinion of the Owner, the Contractor has not
performed or has unsatisfactorily performed the contract, the Owner may terminate the
contract for default. Upon termination for default, payment may be withheld at the
discretion of the Owner. Failure on the part of the Contractor to fulfill the contractual
obligations shall be considered just cause for termination of the contract. The Contractor
will be paid for work satisfactorily performed prior to termination less any excess costs
incurred by the Owner in procuring and completing the work.
5.2 The Owner shall have the right to cancel any facility listed in the contract in full at any time
with a thirty- (30) day written notice.
5.3 The Contractor shall have the right to cancel any facility listed in the contract in full at any
time with a thirty- (30) day written notice.
6. CONFIDENTIALITY AND EMPLOYEE IDENTIFICATION
6.1 General. Contractor, its employees and agents shall retain all information received from
or concerning the City and the City's business in strictest confidence and shall not reveal
such information to third parties without prior written consent of the City, unless otherwise
required by law.
2
6.2 Nondisclosure Statement. Contractor shall have all its employees or agents execute a
Nondisclosure Statement that is adequate to protect the City's proprietary and confidential
information. A current Nondisclosure Statement shall be on file for each employee or
agent of Contractor and a copy provided to the City.
6.3 Identification - The Contractor shall give to the Facilities Maintenance Supervisor a
complete list of all employees who will be employed at each of the Owner's facilities,
within five (5) days of the award of this contract. Should any additions occur to the
Contractor's employee list, the Contractor shall notify the Facilities Maintenance
Supervisor in writing by fax prior to the new employee arriving at the site. Contractor shall
notify the Facilities Maintenance Supervisor of any deletions to the list of employees
weekly.
6.4 The Contractor shall outfit each employee with either an identification badge (with name
and picture) or identifying clothing with nametags within ten (10) days of the award of
contract. The Owner will provide permanent identification badges at no cost to the
Contractor, except as described below. In addition, the Owner will provide five temporary
identification badges for newly added employees until they receive permanent
identification badges. It is the Contractor's responsibility to schedule photographing and
badgemaking for all employees with the Owner. Newly added staff shall have permanent
badges within ten (10) days of assignment to Owner facilities. Contractor warrants and
covenants that the security of badges shall be maintained at all times.
6.5 If Contractor employees are terminated from employment for any reason, it is the
responsibility of the Contractor to have any and all used badges returned by the employee
and given back to the Owner. If any badges are not returned to the Owner, new badges
will be provided to all Contractor employees. The failure of Contractor to immediately
obtain a badge from Contractor's employee or agent shall result in Contractor_ replacing all
its employees' or agents' badges as soon as possible. The Contractor will pay the
replacement cost for these new badges.
7. LOST AND FOUND ARTICLES
7.1 The Contractor shall instruct employees that all articles of personal or monetary value
found in or around the premises shall be promptly turned in to the Facilities Management
Department. The property must be tagged with the room number or location where the
property was found.
8. UTILITIES AND SUPPLIES FURNISHED BY THE OWNER
8.1 The Owner shall furnish electric light and power at facility sites to provide power for
cleaning equipment to be used in the performance of this contract.
8.2 The Contractor shall conserve electric energy at all times. For example, in a multi -story
office building, the Contractor shall illuminate only those wings, suites, or floors actually
occupied by personnel engaged in custodial service activity. Contractor shall designate
one staff position required to be trained by Facilities Management staff in the operation of
energy saving light switches that the Owner may have installed. That Contractor staff
person shall be responsible for training contractor's personnel in the operation of energy
saving light switches. When Contractor completes work in a suite of offices, they shall
turn the lights off upon leaving.
8.3 The Owner shall provide the Contractor with water. The Contractor shall adhere to
accepted sanitary practices governing the disposal of wastewater of every kind.
8.4 When necessary to accomplish contract tasks, the Contractor shall notify the Owner of
the locations of defective lamps; however, the Contractor is not required to replace
incandescent lamps, tubular -fluorescent lamps, or lamp ballasts.
3
8.5 The Contractor shall furnish all liquid soap, paper products, trash or sanitary napkin
receptacle liners, or women's sanitary products for installation in restroom dispensers.
The Contractor shall be responsible for collection of money from sanitary napkin
dispensers. In case of malfunction of the machines, the Contractor will be responsible for
reimbursement of coins lost in the machines. The Contractor is also responsible for
maintenance, repair and replacement of sanitary napkin dispensers. Owner's employees
will be instructed to exercise care in the operation and treatment of these dispensers.
8.6 Contractor's employees shall use pay telephones. In the event no pay phone is available,
Owner's phones may be used for emergencies only.
9. BUILDING SECURITY
9.1 Keys for applicable buildings will be furnished to the Contractor for access at time of
assignment. The Contractor shall be responsible for safe keeping of all keys in their
custody.
9.2 Any lost keys shall be reported immediately to Facilities Management. The Contractor will
be charged for the replacement of any lost key(s). If the security of an area where a key
is lost necessitates, replacement of lock cylinders, locks or any other hardware, the
Contractor shall pay the cost of such replacement and re -keying.
9.3 If any keys issued to the Contractor during the term of the contract are not returned on the
expiration date of the contract, replacement keys, or hardware replacement as described
in Paragraph 9.2 above shall be deducted from the final payment to the Contractor.
9.4 Where a facility to be serviced is equipped with an intrusion alarm, the Contractor shall be
responsible for disarming the alarm when their, employees enter the building, and for
arming the alarm when they leave. Contractor shall designate one staff position required
to be trained by Facilities Management staff in the correct operation for each facility's
alarm system, where applicable. It shall be the responsibility of the Contractor to instruct
any temporary or replacement, employees in the complete operation of arming and
disarming alarm systems.
9.5 Contractor shall be responsible for adherence to building security, including locking of all
required interior and exterior doors, after final completion of work and/or when the
cleaning staff temporarily leaves the building to empty trash. Additionally, they shall be
responsible for security while they are the sole occupants of the building. This includes
interior areas of the Health Department required to be secured. In the event that the
Owner is negligent in properly securing property, the Contractor cannot be held liable.
10. PERSONNEL
10.1 Contract Manager—The Contractor shall give the Facilities Maintenance Supervisor the
name of the individual who shall be responsible for the overall management and
coordination of the contract and who shall act as the central point of contract for the
Owner.
10.2 Contract Coordinator(s)—The Contractor shall give the Facilities Maintenance Supervisor
the name(s) of Contract Coordinator(s) responsible for the day-to-day operations of the
contract. t
10.3 -On-Site Supervisors—The Contractor shall designate an individual(s) responsible for on-
site management of this contract. The On -Site Supervisor(s) shall be present at each
Owner's facility whenever routine or project work is being performed and shall be the
point of contact for the Facilities Maintenance Supervisor to provide notification of
performance deficiencies. The On-site Supervisor shall be provided with a copy of the
work requirements and standards as stated in this contract, and shall. have the authority
to correct deficiencies and perform requested custodial services. The On -Site Supervisor
shall be required to provide a copy of a weekly work completed checklist to the Facilities
W"
Maintenance Supervisor. This checklist shall be provided to the Facilities Maintenance
Supervisor during the week following the completion of the checklist. A copy of the
checklist form may be found in Appendix A.
10.4 Contractor Employees
10.4.1 A fully qualified force shall be maintained throughout the period of this contract
with a sufficient number of workers to perform all required services within the
hours indicated by the schedule. These workers shall be thoroughly instructed by
their supervisors as to required duties and methods of performance. All
personnel shall be legal residents of the United States. At least one person on
duty in each facility must be capable of communicating in English (both spoken
and written) as well as the language(s) of all other Contract personnel on duty at
that facility. All personnel will receive close and continuing first line supervision.
10.4.2 The Contractor's employees shall at all times present a neat and clean
appearance.
10.4.3 The Contractor's employees, as well as the Owner's employees, shall be mutually
courteous and respectful of each other. If either party is witness to actions
contrary to this directive, they shall make the other party aware and appropriate
disciplinary action shall take place. Additionally, all Contractor personnel shall
maintain a courteous and respectful attitude toward the public at all times. At no
time shall there be any soliciting or requesting of gratuities of any type.
10.5 Alcohol, Illegal Substances(s) and Firearm Policy - The Contractor shall take all action
necessary to remove any employee of the Contractor who reports to work under the
influence of alcohol or illegal substance(s) or who is in possession of alcohol or illegal
substance(s), firearms, or other lethal weapons on Owner's property.
10.6 Smoking Policy—Owner's facilities are designated as "no smoking" areas. This policy
shall be strictly adhered to. The Facilities Maintenance Supervisor may designate outside
"smoking" areas.
10.7 Parking for the Contractor and Employees' Vehicles - Contractor's employees shall not
park in reserved parking spaces.
10.8 Damage Report(s) - The Contractor or the Contractor's employee(s) shall report to the
Facilities Maintenance Supervisor all damage, breakage, or other circumstances that
would require repairs or replacements. The Contractor shall assume full responsibility for
any and all damages or claim for damage, for injury to persons, property and equipment,
which might result from any services performed under this contract.
10.9 Safety - The Contractor shall at all times provide and require the use of proper safety
protection to workers. Safety protection shall include but not be limited to rubber gloves,
hearing protection, safety shoes, safety glasses or goggles, and dust masks.
10.10 The Contract Coordinator(s) and On -Site Supervisor(s) responsible for this contract shall
be thoroughly familiar with all phases of contract work and shall possess competent
proven experience supervising janitorial crews and the cleaning of buildings. The Owner
reserves the right to review each Contract Coordinator and On -Site . Supervisor's
qualifications. Should any of these staff persons lack the necessary qualifications,the
Contractor shall replace such person with a qualified replacement.
10.11 Supervisors shall be qualified to operate all equipment under their charge and to train
personnel in that equipment's operation.
10.12 The Contract Coordinator or On -Site Supervisor shall be available at all times when the
contract work is in progress to receive notices, complaints, reports, or requests from the
Owner's Representative. In the absence of the Contract Coordinator, the On -Site
w�
Supervisor shall have the authority to accept notices of deduction and inspection reports.
It is the policy of the Owner that the Owner's_ employees' direction and supervision of
Contractor's employees, directly or indirectly, shall not be exercised.
10.13 At least five working days prior to the contract start date, the Contractor shall provide in
writing to the Facilities Maintenance Supervisor the names and pager numbers of all
Contract Coordinators and On -Site Supervisors. The Contractor shall designate
substitutes to act in the absence of each Contract Coordinators and each On -Site
Supervisor. Each substitute shall have the same responsibilities and authorities as the
on-site supervisor.
10.14 Should existing or potential Contractor personnel situations or problems occur which
affect this contract, the outcome for each situation shall be determined by mutual
agreement between the Contractor and the Owner's Representative. For the purposes of
this contract, the Contractor shall not employ someone to work at Owner's facilities who
has been convicted of a violent crime or other crimes against persons unless otherwise
agreed to by both Contractor and Owner's Representative.
11. INSURANCE
The contractor will agree to the minimum insurance requirements as shown below and furnish the
certificate of insurance within ten (10) days after the notification of the award to vendor.
11.1 Commercial General Liability $1,000,000.00 per occurrence
11.2 Comprehensive Auto Liability $ 500,000.00
11.3 Workman's Compensation Statutory/$ 500,000.00
11.4 Waiver of Subrogation required on all coverages, listing Owner as an additional insured
on auto and General Liability.
12. INDEPENDENT CONTRACTOR STATUS
12.1 Contractor and Owner agree that Contractor shall perform the duties under this Contract
as an independent contractor. The Contractor has the sole discretion to determine the
manner in which the services are to be performed.
13. INDEMNITY
13.1 The Owner shall not be liable or responsible for, and shall be saved and held
harmless by Contractor from and against any and all suits, actions, losses,
damages, claims, or liability of any character, type, or description, including all
expenses of litigation, court costs, and attorney's fees for injury or death to any
person, or injury to any property, received or sustained by any person or persons
or property, arising out of, or occasioned by, directly or indirectly, in whole or in
part, the performance of Contractor under this agreement, including claims and
damages arising in whole or in part from the negligence of the Owner.
14. COMPLIANCE WITH APPLICABLE LAWS
14.1 Contractor shall comply with all applicable federal, state and local laws, statutes,
ordinances, rules and regulations relating, in any way, manner or form, to the activities
under this Contract, and any amendments thereto.
15. NOTICE
15.1. Whenever notice from Contractor to Owner or Owner to Contractor is required or
permitted by this Contract, such notice shall be given by (1) actual delivery of the written
notice to the other party by hand, (2) facsimile, or other reasonable means including Email
(in which case such notice shall be effective upon delivery), or (3) by depositing the
written notice in the United States mail, properly addressed to the other party at the
6
address provided in this article, registered or certified mail, return receipt requested, in
which case such notice shall be effective on the third business day after such notice is so
deposited.
15.2 Contractor's Address. Contractor's address and numbers for the purposes of notice are:
Goodwill Industries of Lubbock
Attn: Debbie Edwards
71528 1h Street
Lubbock, Texas 79404
Telephone: (806)-744-8419
Facsimile: (806)-741-1352
15.3 Owner's Address. The Owner's address and telephone numbers for the purposes of
notice are:
City of Lubbock
Facilities Management Department
Attn: Sid Beach, Facilities Maintenance Supervisor
P. O. Box 2000
1625 13th Street
Lubbock, Texas 79457
Telephone: (806) 775-2201
Facsimile: (806) 775-3227
15.4 Change of Address. Either party may change its address or numbers for purposes of
notice by giving written notice to the other party, referring specifically to this Contract, and
setting forth such new address or numbers. The address or numbers shall become
effective on the 15th day after such notice is effective.
16. CHEMICAL DATA
16.1 All materials used by the Contractor shall come from the following approved list. The
Contractor may use an "approved equal" material provided the Contractor obtains
approval from the Owner's Representative prior to using the substitute material.
16.1.1 Hard surfaced floor cleaning, stripping, and rewaxing
a. Rinse Free Stripper Floor Liquidator (Spartan Chemical Company)
b. HDQ Neutral One Step Germicidal Detergent and Deodorant (Spartan
Chemical Company)
C. ONBASE Floor Sealer and Conditioner (Spartan Chemical Company)
d. Sheen -17 Durable Acrylic Metal Interlock Floor Finish (Spartan Chemical —
Company)
16.1.2 Carpeted Surfaces
a. Triple S Carpet Maintenance (Triple S Manufacturing) --
b. Gum Remover (Hill Manufacturing Company)
C. Spotrate Spot Remover (Certified Labs)
16.1.3 Restroom Cleaning
a. HDQ Neutral One Step Germicidal Detergent and Deodorant (Spartan
Chemical Company)
b. Sparcling Restroom Disinfectant (Spartan Chemical Company)
C. SSS Cleanser Powder (Triple S Manufacturing)
7
16.1.4 Hard Inanimate Surfaces
Note: When designated holiday falls on Sunday, Monday is observed. When
designated holiday falls on Saturday, Friday is observed.
18.2 Owner facilities are typically closed on the above holidays and coverage for custodial
services may not be required. The following are exceptions:
18.2.1 Party Houses are rented 365 days per year and may require custodial
services on holidays. Owner's representative will provide tentative
schedules of Party House rentals to Contractor by Monday @ 12:00 for
events scheduled that week (through Sunday), a revised schedule the
following Friday morning, and a final schedule Friday afternoon.
18.2.2 The Communication Center and Police Department Desk Sergeant areas
remain open 24 hours every day.
8
a. Citro Shield Furniture Polish (Spartan Chemical Company)
b. SSC -14 Aerosol Metal Polish (Certified Labs)
-
C. SNB -130 Super Strength Non -Butyl Degreaser (Spartan Chemical
Company)
16.2
The Owner may conduct or have tests conducted in the performance of this contract to
ensure that products specified by the Contractor are of acceptable quality.
16.3
Material Safety Data Sheets shall be furnished by the Contractor to the Facilities
Maintenance Supervisor and to each Building Safety Officer for each of the products
listed in Paragraph 16.1 above and for all other chemicals used by the Contractor in the
performance of the contract.
16.4
If the Contractor changes or substitutes chemicals during the performance of this
contract, the Facilities Maintenance Supervisor shall be furnished with two (2) copies of
the list of chemicals replacing original chemicals.
16.5
Any chemicals not approved by the Owner for use in its buildings shall be removed within
three (3) working days after notification by the Owner to the Contractor to do so.
-` 17. CHANGES IN THE SCOPE OF THE CONTRACT
17.1
The Owner may, by written order, make changes in the general scope of,the contract and
in the specifications. The Contractor will be given as much advance notice as is
practicable when; for example, an entire facility, a floor of an office building, or a portion of
a building is to be added or deleted from the contract. If the changes so ordered cause
an increase or decrease in the price of the contract, an equitable adjustment based on
square footage will be made and the contract will be modified accordingly.
18. OWNER OBSERVED HOLIDAYS
18.1
The Owner observes the following holidays:
New Year's Day - January 1 st
Martin Luther King Day - 3rd Monday in January
Good Friday - Friday before Easter
Memorial Day - Last "Monday in May
Independence Day - July 4th
Labor Day - First Monday in September
Thanksgiving Day - 4th Thursday in November
Christmas Day - December 25th
Note: When designated holiday falls on Sunday, Monday is observed. When
designated holiday falls on Saturday, Friday is observed.
18.2 Owner facilities are typically closed on the above holidays and coverage for custodial
services may not be required. The following are exceptions:
18.2.1 Party Houses are rented 365 days per year and may require custodial
services on holidays. Owner's representative will provide tentative
schedules of Party House rentals to Contractor by Monday @ 12:00 for
events scheduled that week (through Sunday), a revised schedule the
following Friday morning, and a final schedule Friday afternoon.
18.2.2 The Communication Center and Police Department Desk Sergeant areas
remain open 24 hours every day.
8
18.2.3 The Communication Center at the Fire Administration Complex remains
open 24 hours every day.
19. BUILDING CLEANING CONTRACT DEDUCTIONS
19.1 General
19.1.1 A clean and well-maintained building is the Owner's goal and while
deduction provision for work omitted or improperly performed is designed to
protect the Owner's interest, it is not ordinarily a desirable substitute for
getting the job accomplished through normal processes.
19.1.2 Criteria for Deductions for Omitted or Unsatisfactory Work will be used by
the Owner in determining the deductions for non-performance of work under
this contract or for deficiencies in the work performed. See Section 19.2—
"Criteria for Cleaning Deductions" below.
19.1.3 It is the objective of the Owner_ to obtain_ full ..cleaning performance in
accordance with the terms of the specifications and quality work
requirements of this contract. To this end, the Owner is contracting for the
complete performance of each cleaning job as identified in the specifications,
and deductions will, therefore, be made as stipulated. If this provision of the
contract must be invoked frequently, it will be indicative of overall non-
performance, and grounds for cancellation of the contract.
19.1.4 Payment may be adjusted if any services do not conform to contract
requirements. The Facilities Maintenance Supervisor will inform the
Contractor in writing, of the type and dollar amount of proposed deductions
by the tenth workday of the month following the performance period for
which the deductions are to be made. Reasons must be solidly based and
must provide specific facts to justify the deductions.
19.1.5 The Contractor may, within ten working days of receipt of the notification of
the proposed deductions, present to the Facilities Maintenance Supervisor -
specific reasons why any or all of the proposed deductions are not justified.
Reasons must be solidly based and must provide specific facts to justify
reconsideration and/or adjustment of the amount to be deducted. Failure to
respond within the ten-day period will be interpreted to mean that the
Contractor accepts the proposed deductions.
19.1.6 Payment (except for the final one) will not be delayed or withheld until
disputes over proposed deductions are settled. If the Facilities Maintenance
Supervisor determines that any or all of the deductions are warranted, the
Facilities Maintenance, Supervisor shall notify the Contractor and adjust
subsequent payments under the contract accordingly.
19.2 Criteria for Cleaning Deductions
19.2.1 Toilet Room Cleaning—In instances where restrooms are not satisfactorily
cleaned or policed and serviced as_determined by the Owner's designated
representative, deductions will be made for a portion of or for the entire room
as determined by of the Facilities Maintenance Supervisor. Deductions will
be based on a percentage of the daily cleaning rate equal to the percentage
of square footage affected, but in no case will,the charge be less than Five
Dollars ($5.00) nor greater than the daily cleaning rate. (See 19.2.9)
19.2.2 Room Cleaning—In instances where room cleaning has not been
satisfactorily performed, or any portion or portions of work omitted or
improperly performed, deductions will be made for a portion of or for the
N
I"
10
-
- - entire room as determined by the Facilities Maintenance Supervisor.
"Room" shall mean any space enclosed by walls including offices, corridors,
stairwells, storage areas, meeting rooms, foyers, dining rooms, gamerooms,
or waiting/reception rooms. Deductions will be based on a percentage of the
-
daily cleaning rate equal to the percentage of square footage affected, but in
no case will the charge be less than Five Dollars ($5.00) nor greater than the
daily cleaning rate. (See 19.2.9)
19.2.3 Work Scheduled for Daily or Weekly Performance—If any work required for
performance daily or scheduled for performance weekly is omitted or
unsatisfactorily performed, the attention of the Contractor or designated
representative will be called to this failure or. omission. Deductions will be
made for each day or week that the omission or unsatisfactory performance
•*
occurred. These deductions will be based on a percentage of the daily or
weekly cleaning rate (depending on the frequency) equal to the percentage
of square footage affected. In no case will the charge be less than Five
Dollars ($5.00) per day nor greater than the daily or weekly cleaning rate
(depending on the frequency) times the number of days or weeks. (See
19.2.9)
19.2.4 Work Scheduled for Monthly or Less Frequent Performance—In the case of
failure by the Contractor to comply with the frequency for those items
scheduled for performance monthly or less frequently, the Facilities
Maintenance Supervisor will provide the Contract Manager with a written
request by facsimile to perform the omitted operation. If the Contractor does
not comply with the request within 24 -hours of receipt of written notification,
the work will be performed by other means or contractor, and the cost
thereof will be deducted from any money due or to become due to the
Contractor. If this omitted or unsatisfactory work cannot be accomplished by
other means, and cannot be rescheduled, a deduction covering the cost of
service omitted or not satisfactorily performed will be made at a percentage
of the daily cost. (See 19.2.9)
19.2.5 All Other Work (Miscellane)us)—Any other omitted or unsatisfactory work
not specifically listed above or which does not clearly fall into one of the
above categories will be deducted based on a percentage of the daily or
weekly cleaning rate (depending on the frequency) equal to the percentage
of square footage affected. In no case will the charge be less than Five
Dollars ($5.00) nor greater than the daily or weekly cleaning rate (depending
on the frequency). (See 19.2.9)
19.2.6 A rate of $30.00 per hour will be charged to the Contractor and deducted
from the monthly payment if an outside janitorial contractor has to be called
in to perform work not completed by Contractor.
19.2.7 A trip fee of $30.00 or, if greater, the actual regular and/or overtime pay
incurred by Owner staff due to the event will be charged each time a
Facilities Maintenance Technician or a Building Representative is called out
due to security alarms inappropriately set by Contractor staff. Owner's staff
will train the Contract Manager, Contract Coordinator, or On -Site Supervisor
(as determined by the Contractor) in the operation of all alarms. It is the
responsibility of the Contractor's selected trainee to train other Contractor
personnel in the operation of such systems.
19.2.8 In the case of overall non-performance, the Contractor will. be given written
notice of the areas needing attention. The Contractor will have 24 hours from
.w,
the time the notice is delivered to perform to specifications. If the Contractor
10
does not comply with specifications within the designated time, the contract
may be terminated.
19.2.9 The daily cleaning rate is the monthly cost for a facility's custodial services
divided by the number of required days per month those services are to
occur. The weekly cleaning rate is the annual cost for a facility's custodial
services divided by the number of weeks per year.
19.3 Deductions for Failure to Furnish Minimum Custodial Labor Hours for Daytime Custodians
(as shown in Appendix A—Custodial Services Facility Data Sheets, Items #1-34)
19.3.1 In the event the Contractor, for any reason whatsoever, fails to provide the
minimum daytime labor hours stipulated, the Owner reserves the right to
either:
19.3.1.1 Engage additional custodial personnel under a separate contract, in
sufficient numbers to make up the difference between the minimum
number of daytime custodial hours stipulated to perform the work,
and the number of daytime labor hours actually furnished by the
Contractor. The cost of this separate contractual service, as well as
any related costs incurred by the Owner shall be charged to the
Contractor and deducted from moneys due them; or
19.3.1.2 Make deductions for the number of productive or supervisory labor
hours not furnished. Deductions for not furnishing daytime custodial
hours as shown in Appendix A will be based on the number of hours
service was not provided times an hourly rate of Ten Dollars
($10.00).
20. SERVICE FREQUENCY
20.1 Service frequency is noted throughout this contract document as dependent upon specific
facility, area in facility, and type of service performed. "Evenings" means after normal
business hours including those hours between 5 p.m. and 8 am.
21. SPECIAL NOTES
21.1 If and when necessary, the Contractor agrees to provide replacement and/or additional
dispensers (soap, toilet tissue and paper towel) at an additional cost agreed to by the
Owner prior to purchase. The Contractor agrees that payment by the Owner to the
Contractor for any such dispensers used in the performance of any work under the
contract on a cost plus a percentage of cost basis is specifically prohibited. The Owner
shall reimburse the Contractor on completion and acceptance of each assigned job, only
for those materials actually used in the supply of such dispenser(s) that are supported by
invoices issued by the supplier to the Contractor. These invoices shall show the quantity
and cost of the materials purchased. No surcharge shall be added to the supplier's
invoices or included in the Contractor's invoice submitted to the Owner that would
increase the dollar amount indicated on the supplier's invoices for the materials
purchased for the assigned job. Installation of such dispensers will be by Owner's
Facilities Management maintenance staff.
21.2 Contractor will bill for special cleanups due to spills or other emergency situations based
on an hourly rate as shown in Exhibit A. The charge for the hourly rate must be provided
in Exhibit A for both normal working hours (8 a.m. to 5 p.m.) and for after hours (5 p.m. to
8 a.m.).
21.3 All Contractor employees are required to complete annual Asbestos training provided by
the Owner, as well as any other applicable training required by Federal, State, or local law
including HazCom training. Contractor shall maintain records showing individual
11
employee compliance with this requirement: The Owner reserves the right to review
records of compliance.
21.4 Contractor will be responsible for all required immunization shots for their employees
working in the Health Department building. For the period of this contract, these shots are
not limited to Tetanus and Hepatitis B.
21.5 Contractor will notify a Building Representative of any and all unlocked doors immediately
upon discovery.
21.6 Contractor is responsible for securing the exterior doors of the Municipal Building at 1625
13th Street at 5:30 p.m. and turning off the escalators at 6:00 p.m. each workday.
21.7 The Contractor shall be given a list of Owner contact names and office telephone
numbers for all facilities. Emergency Owner Contact telephone number for after-hours is
(806) 775-2201.
21.8 Night and/or Day custodians will be required at facilities (where noted in Appendix A) to
provide special set-ups in Meeting Rooms. This includes setting up tables and chairs in a
variety of arrangements for different meeting types. ,When special set-ups are required
during non -contracted working hours, the Contractor will charge a flat rate for each set-
up. See Exhibit A.
22. GENERAL CLEANING SPECIFICATIONS
The following services will be performed on a regular basis in all Owner facilities included in the
specifications. A regular basis means service as scheduled below unless otherwise noted in
specific room type section,
22.1 DAILY—EXTERIOR
22.1.1 Remove debris by screening all sand in ash urns and replenish sand as required.
Sand shall be supplied by Contractor.
22.1.2 Remove trash and debris from the parking lot, sidewalks, driveways, lawn, and
flower beds. After POLICING, areas shall be free of all paper, trash, empty
- bottles, and other discarded material.
22.1.3 Sweep entrances, landings, steps, and sidewalks adjacent to entrances in the
morning before the occupants' official starting time to remove dirt, debris, and
rocks. After SWEEPING, areas shall be free of all trash. No dirt shall be left
where sweepings were picked up.
22.1.4 Clean dirt and bird feces off the Liberty Bell at the Municipal Building.
22.1.5 Scrape gum and candy from the sidewalks in front of entrances.
22.1 .6 Damp -wipe all hand rails. After DAMP -WIPING, metal or wood, handrails shall be
clean and free of smears, stains, and finger marks.
22.2 DAILY—INTERIOR
22.2.1 Thoroughly sweep or dust mop hard -surfaced floors and vacuum rugs and
carpeted surfaces in traffic patterned areas, extending sweep or vacuum radius
to remove obvious debris from around and under furniture. Hard surfaced floor
coverings shall be damp -mopped using. an environmentally safe HDQ Neutral
Cleaner. Carpeted floors are spot -vacuumed during the day by daytime
custodians, if required due to litter. Night custodians shall vacuum all carpeted
floors every working evening and spot -clean carpet as they are going through
the nightly cleaning routine. All carpetedfloors are shampooed at least once a
year and in some cases, two or three times, when requested. The Contractor
will be paid for this task according to the carpet cleaning rate listed in Exhibit A.
12
When sweeping or vacuuming floors, move chairs and trashcans around desks,
dining tables, and conference tables. Do not move desks, file cabinets,
bookcases, and/or computers. Replace furniture upon completion. After
THOROUGHLY SWEEPING OR VACUUMING, floors shall be clean and free of
trash and foreign matter. No dirt or debris shall be left behind by equipment or
machine, under furniture or behind doors. After DAMP MOPPING, the floors
shall be free of streaks, mop strand marks, and skipped areas. Walls,
baseboards, and other surfaces shall be free of splashings and markings from
the equipment. The finished area should have a,uniform luster. For the purpose
of this contract, whenever the term carpet or carpeting is used, it is. intended to
include wall-to-wall carpeting as well as room size rugs and area rugs. Do not
plug vacuum cleaners into the same electrical outlets as electronic equipment.
22.2.2 Municipal Building Lunchroom kitchen floors shall be swept and damp -mopped
using a mild -medium degreaser.
22.2.3 Spot clean carpet to remove all spots and stains. After SPOT CLEANING
CARPET, excessive build-up, spillage, or crusted material shall have been
removed along with spots, smears, and stains. There shall be, no evidence of
fuzzing caused by excessive rubbing or brushing. Cleaned areas shall blend
with adjacent areas of carpeting.
22.2.4 During inclement weather, mop or vacuum rubber mats and/or vacuum carpet
runners.
22.2.5 Clean main entry, office suite, and restroom interior and exterior metal
doorknobs, push bars, kickplates, handrails, and other metal surfaces around
those entry doors with non-abrasive cleaners. After METAL CLEANING, metal
surfaces shall be free of smears, stains, and finger marks.
22.2.6 Clean spots and marks off walls and doors.
22.2.7 Dust those horizontal surfaces that are readily available and visibly require
dusting including all furniture/ equipment as described below in specific room
type sections. Feather dusters may be used except where specifically prohibited
in Cleaning Specifications for specific spaces below. After DUSTING, there shall
be no dust streaks. Corners, crevices, moldings, and ledges shall be free of all
dust. There shall be no oils, spots, or smudges on dusted surfaces caused by
equipment. NOTE: When dusting horizontal and vertical surfaces do not dust
any controls or computer screens, etc. Also, do not turn OFF any of this
equipment that may be on. Do not plug vacuum cleaners into the same electrical
outlets as electronic equipment.
22.2.8 When dusting horizontal spaces, working papers and desk type items shall not
be disturbed. If the desktop needs to be cleaned, the person who uses the desk
is responsible for removing all items and replacing them after the cleaning.
22.2.9 Remove all trash from trash receptacles. Replace liners if necessary due to
contamination by non -paper, liquid or food wastes. All trash receptacles shall be
checked throughout the day by the daytime custodian, emptied if necessary, and
new liners installed as described above. Night custodians shall empty all
trashcans and fit each can with a new liner when required as described above.
All containers utilized for storage of waste material at collection points must be
fireproof. Other containers for room -to -room collecting shall be of a flame
retardant, non-combustible material to be approved by the Facilities Maintenance
Supervisor. Contract employees shall not smoke while collecting trash. After
SOLID WASTE COLLECTION, all waste generated in the building shall be
collected and removed to dumpsters. After EMPTYING OF WASTEBASKETS
13
'~`~~.~~~111.1°-~~--~~_.~
^
i and removal of waste papar, there shall be no trash remaining in wastebaskets
oronthe floor around trash receptacles.
22210 All containers with recycled items (poper, o|uminunn, etc.) will be emptied and
contents ramovedb/s/dmoi designated /VferEK8PTYIN(�.see 22.2.0above.
^ '-' ' '
22.2.11 Wipe clean allentry/exit glaso (both aideo), glass partdiona, inside glass and
glass doors, and building directories, uptoaheight of7O^. Such window glass in
facilities that Contractor services also arecleaned, by daytime custodians when
namaaoary, however, night custodians are responsible for regular daily cleaning.
|nfacilities ^that have display oaoeo, both shifts clean them during their work
hours aaneeded. 'After GLASS CLEANING, all glass shall beclean and free cf
dirt, ghme, duat, stn*oks, vvabynnorks, and spots and shall not be cloudy. Ater
VVAGH|NG, g|oao shall be clean and free of dirt, grinne, otnoaka, and excessive
moisture and shall not bacloudy. Window sashes, sills, and other surroundings
ofinterior glass shall be wiped free of drippings and other watermarks.
222.12 Spot clean all soil and finger prints from walls, light switches, doors, doorframes,
handnai|o, and metal vvork, up,toa height of 70"
`
22213 Wipe clean and disinfect all water fountains, break room tables, conference room
tob|ao, and kitchen counters. After CLEANING drinking fountaino, porcelain or
stainless steel surfaces shall be clean and bright. They shall be free of dust,
upoto, obaino, and streaks. Drinking fountains shall be kept free of trash, ink,
coffee grounds,etn., and nozzles free of enorVotaUon, green mold or mildew.
After POL|SH|NG, bright metal surfaces shall have o shiny and lustrous
appearance.
22214 Prior to building occupant's nffioio| starting tirne, ennpty, supp|y, service and
n|eon, using a quot-type germicidal dabargant, paper towel, toilet tissue, soap,
seat cover and sanitary napkin dispenoerm, and vvoobe receptacles. Replace
used non -permeable bag from sanitary napkin disposal with anew one. Putin
separate container for discarding (Blood Borne Pathogen Precaution). After
SERV|C|NG, all supplies shall be provided and dispensers filled. VVeaba
receptacles shall be emptied and disinfected and new bag inserted. Outside of
reneptau|as, dispensers shall be clean and bright with nowater spots, atpeoko.
lint, or dust. If stainless, shall have no oil residue. Dispensers: Paper towels
and toilet paper dispensers one checked and rooto 'ked throughout the day by
the day po�er. The sanitary supplies machines avennatooked monthly ormore
often if they run out. NOTE: Contractor nho|| supply paper products of equal
quality tothose ourren � in use atCity Ovvnmr'mfaoi|�iao.
�
22.2.15 Clean all restroom fixtures including metal and ohronna, flush handlaa, piping,
water dooets, connmodeo, uhna|o, washbasins and mirrors; and clean vvn||o
surrounding nnoeptadeo, dispensers and fixtunea, using o qusd-type germicidal
detergent. (4n acid and/or non-acid bowl cleaner may be used in commodes
and urinals). Rinse and raise commode seats. After FIXTURE CLEANING
porcelain fixtures and nnmte| aurfemao (vvaahbaoina, urinals, connnnodoa, vvntar
pipes, ntoUo, etc.) shall be clean and bright. There shall be no dust, opotu,
ataino, ruat, green nnn|d, nnoruotation, excess mointura, or cleaner/polish stains
'
and smears.
.. . ..
- 22.2.16 Restroom Mirrors: The restroom mirrors are checked and cleaned as needed
throughout the day by day porter when provided and cleaned thoroughly by the
night custodians every evening.
'~
14
22.2.17 Restroom Sinks: The sinks are checked and cleaned as needed throughout the
day by day porter when provided and are cleaned and sanitized thoroughly by
the night custodians every evening.
22.2.18 Restroom Vanities: The vanities are checked and cleaned and sanitized as
needed throughout the day by day porter when provided and again by the night
custodians.
22.2.19 Restroom Commodes and Urinals: The commodes and urinals are kept clean
throughout the day by day porter when provided and are cleaned, sanitized and
thoroughly washed (using a disinfectant/germicide spray) nightly.
22.2.20 Spot clean other restroom surfaces. Thoroughly dust horizontal surfaces. After
SPOT CLEANING, smudges, marks, or spots shall have been removed without
causing unsightly discoloration. After THOROUGHLY DUSTING, there shall be
no dust streaks. Corners, crevices, moldings, and ledges shall be free of all
dust. There shall be no oils, spots, or smudges on dusted surfaces caused by
cleaning tools. NOTE: Restroom walls surrounding receptacles, dispensers, and
fixtures are cleaned nightly, and entire wall surfaces thoroughly, scrubbed down
and disinfected quarterly.
22.2.21 Sweep and wet mop restroom floors using a quat-type germicidal detergent. —
After SWEEPING, WET MOPPING OR SCRUBBING, the floors shall be clean
and free of dirt, water streaks, mop strings, gum, grease, tar, etc., and present
an overall appearance of cleanliness. All surfaces shall be dry and corners
clean. NOTE: Floor and lower wall around urinal in restroom across from Room
103 in the Municipal Building will be cleaned and mopped every hour on the
hour, from 9:00 a.m. to 4:00 p.m., using a quat-type germicidal detergent.
22.2.22 In facilities with day porters, frequently throughout the day check restrooms and
empty full waste receptacles, service dispensers, clean fixtures, and police as
traffic demands. After SERVICING - see Quality Requirements outlined in
previous paragraphs. After POLICING, restrooms shall be free of all paper,
trash, empty bottles, and other discarded material.
22.2.23 Remove all marked waste materials from open storage areas, basements, docks
and non -secured undeveloped areas.
22.2.24 Secure doors, arm alarms, and turn out lights.
22.2.25 Sweep and/or vacuum stairsteps and landings. After SWEEPING OR
VACUUMING, the steps and landings shall be free of loose dirt, dust, streaks,
gum, tar, and other foreign substances.
22.2.26 As scheduled, assemble and arrange tables and chairs for meetings as
requested. Disassemble, clean (if needed), and put away after meetings.
22.2.27 ELEVATORS: Sweep and wet mop floors, polish interior of cab if stainless or
wood (clean otherwise), clean handrails. Clean/polish interior and exterior doors
and doorframes at each landing. If carpeted, floor should be vacuumed. After
SWEEPING AND WET MOPPING, the floor shall be free of dirt, water streaks,
strings, gum, tar, grease, etc., and present an overall appearance of cleanliness.
All surfaces shall be dry and the corners clean. After WOOD/STAINLESS
POLISHING, surfaces should be free of dirt, dust, streaks, and spots. Surfaces
should have a polished and lustrous appearance. There shall be no visible
polish or cleaner residue.
22.2.28 EMPLOYEE BREAK AREA POLICING: In facilities with day porters, clean tops
of tables and damp wipe using a quat-type germicidal detergent. Police floor and
15
I
damp mop to remove spills. After CLEANING, tables shall be clean with no trash
or foodstuff on tops. Tables will be dry after damp wiping. After POLICING, the
floors shall be clear of trash and debris. After DAMP MOPPING, the floors shall
be free of stains from spills.
22.2.29 PUBLIC TELEPHONES: Clean all vertical and horizontal surfaces and
telephones using a quat-type cleaner. After CLEANING, all vertical and
horizontal surfaces, including both sides of glass, and the telephone shall be
clean and free of dirt, dust, streaks, and spots.
22.3 WEEKLY—EXTERIOR _
22.3.1 Clean exterior of ash urns with non-abrasive_ cleaner. After CLEANING, urns
shall be free of ashes, dust, streaks and spots, and replaced in original position.
"^ 22.3.2 Sweep all sidewalks, parking areas, ,and driveways, including arcades and
carports; weather permitting. A machine sweeper may be used when the area is
10,000 square feet or more. After SWEEPING, areas shall be free of dirt and
., trash. No dirt shall be left where sweepings were picked up. This task does not
include the Lubbock Business Center parking garage which will be cleaned on
an as -needed basis at an additional cost. See Exhibit A.
�•. 22.4 WEEKLY—INTERIOR
22.4.1 LUNCHROOM: Lunchroom windows are cleaned weekly or more often as
needed.
22.4.2 Vacuum -carpeted areas and sweep hard -surfaced floors not covered under daily
cleaning including accessible areas under tables, desks, etc. Move folding
tables and other lightweight furniture to remove debris. Do not move desks, file
cabinets, bookcases, and/or computers. Replace furniture upon completion.
22.4.3 Damp mop and spray buff hard -surfaced floors. After DAMP MOPPING AND
SPRAY BUFFING, the floors shall be free of streaks, mop marks, strings, marks,
and skipped areas. Walls, baseboards, stall bases, and other surfaces shall be
free of splashings and markings from the equipment. The finished area will have
a uniform luster.
22.4.4
Dust railings, ledges, grilles, fire apparatus, doors, and heating/cooling
equipment. After DUSTING, railings, ledges, grilles, fire apparatus, doors, and
heating/cooling equipment shall be dust free in corners and crevices. There
shall be no oil, spots, or smudges on dusted surfaces.
22.4.5
Wet mop steps, risers, and landings. Spot clean walls. After WET MOPPING,
steps, risers, and landings shall be free of dirt, water streaks, strings, gum, tar,
grease, etc., and present an overall appearance of cleanliness. All surfaces
shall be dry and the corners clean. After SPOT CLEANING, smudges, marks, or
spots shall have been removed without causing unsightly discoloration.
22.4.6
Clean and polish elevator door tracks. After CLEANING AND POLISHING door
tracks, they shall be free of oil, grease, gum, tar, and dirt.
22.4.7
Clean employee breakroom waste receptacles, using a quat-type germicidal
detergent. After CLEANING waste receptacles, outsides and insides shall be
dry before relining with a non -permeable bag.
22.5 MONTHLY—INTERIOR
22.5.1
Dust with cloth or canister vacuum the exterior of lighting fixtures, ceiling fans, air
diffusers, return air grills, louvers, wood baseboards, and ledges.
16
22.5.2 Wash all non -wood, painted corridor, vestibule, and elevator doors and frames;
clean all door hardware and unpainted metalwork with a non-abrasive cleaner
(mail depositories, signage, and lettering).
22.5.3 Thoroughly dust all surfaces not reached in daily cleaning such as windows,
frames, curtain pockets, vertical wall surfaces and under surfaces (knee wells,
chair rungs, table legs, etc.). After THOROUGHLY DUSTING, there shall be no
dust streaks, oil, spots, or smudges on dusted surfaces caused by equipment.
Corners, crevices, moldings, and ledges shall be free of dust, dirt, and cobwebs.
22.5.4 Wash all exterior doorframes and remove all dirt and cobwebs from. entry areas.
22.5.5 Dust all woodwork, wood walls, railings, chair rails, and trim.
22.5.6 Pour two (2) gallons of hot water down all floor drains.
22.5.7 Empty and damp wipe all exterior ashtrays and ash receptacles.
22.5.8 Sweep open storage areas, basements, docks, and non -secured undeveloped
areas. After SWEEPING, floors shall be clean and free of dirt, trash, and other
foreign matter. No dirt shall be left in corners, behind equipment, under furniture
and shelves, or behind doors.
22.6 QUARTERLY l
22.6.1 EXTERIOR
22.6.1.1 Clean all exterior window glass below the 70" level (in addition to glass
cleaned daily as described above). After WASHING, glass shall be clean
and free of dirt, grime, streaks, and excessive moisture and shall not be
cloudy. Window sashes, sills, and other surroundings of interior glass shall
be wiped free of drippings and other watermarks.
22.6.2 INTERIOR
22.6.2.1 Clean entrance mats by shampooing or steam cleaning as required to
maintain quality standard, but not less than four times a year. After
CLEANING, mats shall be clean and free of dirt, grime, stains, and
excessive build-up and encrusted material. T
22.6.2.2 Dust and clean mini -blinds and vertical blinds. Defective cords and tapes
should be reported to the Facilities Maintenance Supervisor. After
DUSTING, both sides of blind slats shall be free of dust.
22.6.2.3 Clean and polish metal door thresholds. After CLEANING THRESHOLDS,
they shall be clean and free of oil, grease, gum, dirt, and grime.
22.6.2.4 Damp wipe and/or sponge mop restroom walls, stall partitions, doors,
window frames, sills, and waste receptacles using a quat-type germicidal
detergent. Scrub ceramic the floors with an abrasive bristle brush on a
floor machine. After DAMP WIPING, all dirt, dust, water stains, spots,
streaks, and smudges shall be removed from the surfaces. After
SCRUBBING, the floors shall be clean and free of dirt, water streaks, mop
strings, gum, grease, tar, etc., and present an overall appearance of
cleanliness. All surfaces shall be dry and corners clean.
22.7 SEMI-ANNUALLY
22.7.1 Clean all exterior windows at remaining locations (including upper floor
windows). After WASHING, glass shall be clean and free of dirt, grime, streaks,
and excessive moisture and shall not be cloudy. Window sashes, sills, and other
17
W
surroundings of interior glass shall be wiped free of drippings and other
watermarks.
22.7.2 Wash or damp wipe the inside and outside of wastebaskets semi-annually but
more frequently if necessary to keep them in acceptable condition. After
CLEANING WASTEBASKETS, they shall be free of dust, ashes, paper, pencil
shavings, coffee or food stains, toner, or other debris and relined with a non -
permeable bag.
22.8 ANNUALLY
22.8.1Wipe down and treat surfaces of wood paneling using a product containing
carnauba wax. After WIPING DOWN & TREATING WOOD PANELING,
paneling shall be free of dirt, dust, spots, or an oily appearance. The wax must
be rubbed into the paneling.
22.8.2 Scrub steps, risers, and landings. After SCRUBBING, steps, risers, and
landings shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and
present an overall appearance of cleanliness. All surfaces shall be dry and the
corners clean.
22.9 AS REQUESTED
22.9.1 Clean slate and/or dry -erase boards as requested using manufacturer's
recommended products. After CLEANING, the boards shall be completely clear
and have no "ghost letters. There shall be no dust in trays.
22.10 FREQUENCY AS NOTED ON EACH OF THE FACILITY SHEETS
22.10.1 Scrub and recoat hard -surfaced flooring. After SCRUBBING, there shall be no
evidence of gum, rust, burns, or scuffmarks. After FINISHING, walls and other
surfaces shall be free of finish residue and marks from equipment. Floors and
baseboards will be free of streaks, mop strand marks or strings, and skipped
areas. The finished area shall have a uniform luster.
22.10.2 Strip and apply four coats of floor finish to all hard -surfaced floors, including vinyl
composition tile, sheet vinyl, terrazzo, and/or ceramic tile flooring meant to be
waxed. After STRIPPING, all old finish shall be removed. There shall be no
evidence of rust, burns, or scuffmarks. There shall be no build-up of old finish.
There shall be no evidence of gum, rust, burns, scuffmarks, and old finish or
stripper. After FINISHING; walls and other surfaces shall be free of finish residue
and marks from equipment. Floors and baseboards will be free of streaks, mop
strand marks or strings, and skipped areas. The finished area shall have a
uniform luster. The Owner will provide a minimum of six- (6) week's notice for
scheduling of this task.
23. CLEANING SPECIFICATIONS FOR ENTRANCES, LOBBIES, OFFICES, CONFERENCE
ROOMS, LIBRARIES AND CORRIDORS:
23.1 DAILY
23.1.1 Clean main interior office suite and exterior metal doorknobs, push bars,
kickplates, railings, and other metal surfaces with non-abrasive cleaners. Clean
handrails. Clean spots and marks off walls and doors. Dust all surfaces.
23.1.2 While sweeping or vacuuming floors, move light furniture including chairs,
trashcans, and lightweight tables. Do not move desks, file cabinets, bookcases,
and/or computers. Replace furniture upon completion.
18
23.1.3 Damp mop all hard -surfaced and resilient floors. During inclement weather, mop
or vacuum rubber mats and/or vacuum carpet runners.
23.1.4 Empty wastebaskets and replace liners, if necessary due to contamination by
non -paper, liquid or food wastes. Remove waste paper and other material as
requested.
23.1.5 Clean both sides of entrance glass and glass surrounding doors up to a height of
70" within reach.
23.1.6
Thoroughly dust and wipe clean all furniture, file cabinets, windowsills, and
counters that are readily available. Desktops shall be cleaned only when
occupant has cleaned off the desktop entirely.
23.1.7
Spot clean carpet to remove all spots and stains.
23.1.8
Wash, wipe clean, and disinfect all drinking fountains.
23.1.9
Vacuum all rugs and carpet, and sweep and wet mop tile or other hard -surfaced
floor areas. Spot clean carpet as needed.
23.1.10
Thoroughly sweep all stairs in public locations.
23.1.11
Clean soil and finger marks from painted or washable surfaces including
doorjambs, walls, and elevator doors.
23.1.12
Library shelving—dust top shelving and exposed shelves of at least one range of
shelving nightly until entire stacks are cleaned and then begin the process over.
23.1.13
Clean and dust the end panels of bookshelves.
23.1.14
Dust and wipe clean magazine shelving.
23.1.15
Secure doors, turn out lights, and reactivate alarms in required locations upon
leaving the facility.
23.2 WEEKLY
23.2.1
Spray buff hard -surfaced floors.
23.2.2
Clean all glass furniture tops excluding glass topped desks (see Section 23.1.6).
23.2.3
Canister edge vacuum; move furniture as needed.
23.2.4
Mop stairs.
23.3 MONTHLY
23.3.1
Dust with cloth and canister vacuum the exterior of the light fixtures, ceiling fans,
air diffusers, return grills, louvers, wood baseboards and ledges.
23.3.2
Clean all door hardware and unpainted metalwork with a non-abrasive cleaner.
23.3.3
Dust all surfaces not reached in daily cleaning (window frames, curtain pockets,
etc.)
23.3.4
Dust all woodwork, woodcarvings, railing, chair rails, and trim.
23.3.5
Dust and wipe clean all plastic, vinyl, or leather covered chairs.
23.4 QUARTERLY
23.4.1
Dust and clean Venetian, vertical and mini blinds.
23.4.2
Clean metal door thresholds. After CLEANING THRESHOLDS, they shall be
clean and free of oil, grease, gum, dirt, and grime.
19
r-
24. CLEANING SPECIFICATIONS
FOR RESTROOMS:
24.1 DAILY
24.1.1
Scour, wash, and disinfect all lavatories, showers, water closets, urinals, and
door knobs.
24.1.2
Wash, disinfect, and wipe dry both sides of all toilet seats.
24.1.3
Wash and polish all mirrors, powder shelves and all metal works and partitions.
24.1.4
Remove all non -scratched graffiti.
r*+
24.1.5
Clean all toilet tissue, paper towel, soap, toilet seat liner, and sanitary napkin
dispensers.
�..,,
24.1.6
Empty trashcans and sanitary napkin disposal units, and replace liners.
24.1.7
Remove waste paper and all other waste material from floor.
24.1.8
. Empty, clean and refill all soap, paper towel, toilet seat liners, sanitary napkin,
and toilet tissue dispensers as described above.
24.1.9
Sweep, wet mop, and disinfect all floors and baseboards.
24.1.10
Wash and dry washable wall surfaces subject to splashing including areas
behind commodes, urinals, and lavatories up to a height of 48".
24.2 WEEKLY
24.2.1
Pour 2 gallons of water down floor drains to prevent sewer gas backup.
24.3 MONTHLY
24.3.1
Machine scrub and disinfect floor tiles around urinals and toilets.
-
24.3.2
Dust and wipe clean all corridors and vestibule entrance doors.
24.3.3
Vacuum and wipe clean all louvers, return air ducts, and door grills.
25. CLEANING SPECIFICATIONS
FOR ELEVATORS/SERVICE CORRIDORS/UTILITYISERVICE
CLOSETS/LOADING DOCKS
25.1 DAILY
25.1.1
Dust and wipe clean elevator entrance doors and frames, hose cabinets, etc.
.+
25.1.2
Remove finger marks from glass entryways, doors, and partitions up to a height
of 70".
25.1.3
Spot clean soil and finger marks from painted or washable surfaces.
25.1.4
Sweep and dust mop all hard -surfaced vinyl composition tile, sheet vinyl,
terrazzo, and/or ceramic the flooring. Spot clean where necessary.
25.1.5
Vacuum all rugs and carpeted areas, spot clean carpet.
25.1.6
Clean and maintain in an orderly condition all utility rooms and service closets.
Store cleaning materials, supplies, and cleaning equipment neatly, in a lawful
manner, and in full compliance with the owner's insurance requirements (i.e.,
MSDS books, correctly labeled bottles, etc.).
25.2 WEEKLY
'^
25.2.1
Sweep and dust mop concrete floors.
25.2.2
Damp mop and spray buff traffic areas of hard -surfaced flooring to continually
maintain resilient flooring.
20
r-
26. CLEANING SPECIFICATIONS FOR INTERIOR STAIRS
26.1 DAILY
26.1.1 Remove litter and sweep clean nightly.
26.2 WEEKLY
26.2.1 Sweep and wet mop stairs and landings.
26.2.2 Wipe clean all handrails and walls.
26.3 MONTHLY
26.3.1 Dust and wash treads, risers, stringers, base, spindles, and newels.
26.3.2 Dust and wipe clean hose racks, risers, piping, and fittings.
26.3.3 Remove all finger marks and soil from door and doorframes and clean unpainted
hardware with a non-abrasive cleaner.
26.3.4 Dust and wipe soffits of stairs and stair landings.
26.3.5 Dust exterior of light fixtures, signs, etc.
27. CLEANING SPECIFICATIONS FOR LOWER THAN GROUND FLOOR/UNFINISHED/
EQUIPMENT/BAY AREAS
27.1 Below ground floor areas referred to herein are non-public basement areas, unfinished
areas, and equipment rooms. The unfinished areas consist generally of receiving areas,
storage areas, utility rooms, and lockers.
27.2 DAILY
27.2.1 Basement areas and equipment rooms shall be swept daily and all discarded or
waste material shall be removed.
27.3 MONTHLY
27.3.1 Mop bay areas where applicable.
28. CLEANING SPECIFICATIONS FOR BREAK ROOMS/ACTIVITY ROOMS/CLASSROOMS
28.1 DAILY
28.1.1 Wipe and disinfect tabletops.
28.1.2 Clean sinks.
28.1.3 Wipe clean and disinfect water fountains.
28.1.4 Vacuum all rugs and carpeted areas, and sweep and wet mop tile or other hard -
surfaced floor areas. Spot clean carpet as needed.
28.1.5 In meeting room or classrooms, move chairs around tables out of the way while
vacuuming and/or wet mopping.
28.1.6 Empty wastebaskets, wipe down and replace liners if necessary due to
contamination by non -paper, liquid or food wastes.
28.1.7 Wipe and remove spots from counters.
28.1.8 Wash all inside glass and glass doors up to a height of 70".
28.2 WEEKLY
28.2.1 Spray buff hard -surfaced floors.
21
28.3 QUARTERLY
28.3.1 Vacuum wall carpet at Hodges Community Center.
29. CLEANING SPECIFICATIONS FOR CREWROOMS (WATER & LP&L @ HILL) and POLICE
BRIEFING ROOM (MUNICIPAL SQUARE)
29.1 DAILY
29.1.1 Sweep and wet mop floors.
29.1.2 Remove all finger marks. and soil_from doors, doorjambs, and walls.
29.1.3 Clean interior glass and windowsup to a height of 70"; clean and disinfect water
fountains.
29.1.4 Vacuum all rugs and carpet, and sweep and wet mop tile or other hard -surfaced
floor areas. Spot clean carpet as needed. Move chairs around tables out of the
way while vacuuming and/or wet mopping.
'- 29.1.5 Empty wastebaskets, wipe down, and replace liners if necessary due to
contamination by non -paper, liquid or food wastes.
i
29.2 WEEKLY
29.2.1 Spray buff resilient flooring, moving chairs out of the way during this task.
29.3 MONTHLY
29.3.1 Perform all high and low dusting.
29.4 QUARTERLY
29.4.1 Vacuum wall carpet at Police Briefing Room at Municipal Square.
30. CLEANING SPECIFICATIONS FOR COMMUNICATION CENTERS/COMPUTER AREAS
30.1 Computer areas are defined as those where access is limited to specified personnel and
generally controlled with locked doors requiring a special key or key card for entry. The
area will usually have a raised floor and will contain electronic equipment. The magnetic
tape library is specifically off-limits to Contractor's personnel except when escorted by a
librarian or computer supervisor. Only approved building receptacles are to be used
when connecting any electrical appliance to power.
30.2 NOTE: Fire Administration Complex Communication Center/Computer areas only:
Access is allowed during the day for cleaning; no access is allowed at night. Access at
the Municipal Square Communication Center is allowed at any time with proper security
clearance.
30.3 DAILY
30.3.1 Empty wastepaper and carbon bins. Replace the liner if necessary due to
contamination by non -paper, liquid or food wastes.
30.3.2 Vacuum all rugs and carpeted areas, spot clean carpet as needed. Move chairs
out of the way while vacuuming and replace when finished.
30.3.3 Hard surface raised floor should be dry -mopped with dust absorbent cloth. Never
wax raised floor or use harsh abrasive or steel wool for cleaning. A damp mop
may be used for removing spills. Move chairs out of the way while mopping and
replace when finished.
30.3.4 Dust and wipe clean all furniture and file cabinet. Only a dust absorbent cloth
may be used. NOTE: In Communication Centers/Computer areas only, a
feather duster is not permitted.
30.3.5 Dust doors and trim within reach.
22
31
30.3.6
Clean all glass furniture tops.
30.3.7
Remove finger marks from glass doors and sidelights up to a height of 70".
30.3.8
Dust and wipe clean all plastic, vinyl, or leather covered chairs.
30.4 MONTHLY (Completed by 3rd Tuesday of each month @ 8:00am)
30.4.1
Remove all finger marks and soil from doors, doorjambs, and walls with
particular attention to areas surrounding light switches.
30.4.2
Wash all partition glass and glass doors (if any).
30.5 ANNUALLY (Completed by or about 5/95 of each year)
30.5.1
Vacuum beneath raised floor area. Coordinate Scheduling with Facilities
Representative as listed below:
30.5.2
Facilities Maintenance Supervisor (currently Sid Beach)
30.5.3
Communications Supervisor (currently Claudia Fox)
30.5.4
Assistant Information Tech Manager (currently Mark Yearwood)
30.5.5
Fire Department Representative (to be determined)
30.5.6
Note that no carpet shampooing will be required in either Communication Center.
CLEANING SPECIFICATIONS FOR JAIL AREA
31.1 DAILY
(Seven days per week)
31.1.1
Collect trash, sweep, and mop with disinfectant all individual jail cells as well as
all common areas of the jail.
31.1.2
Clean and disinfect toilets in each jail cell.
31.1.3
Wipe down beds in jail cells with disinfectant.
31.1.4
Check detoxification (drunk) tank, clean and disinfect floors and walls if
necessary.
31.1.5
Clean all glass windows and disinfect counter tops, including entry desk, and
fingerprint counter.
31.1.6
Maintain an adequate supply of toilet paper in each cell.
31.1.7
Sweep and mop floors in holding areas.
31.2 WEEKLY
31.2.1 Spray buff all VCT and vinyl floors. T
32. CLEANING SPECIFICATIONS FOR FLOOR WORK IN POLICE DEPARTMENT
32.1 DAILYIWEEKLY
32.1.1 Sweep and mop all hard -surfaced flooring daily.
32.1.2 Spray buff all hard -surfaced flooring once a week.
33. CLEANING SPECIFICATIONS FOR BUDDY HOLLY CENTER/GARDEN & ARTS CENTER
33.1 DAILY—BUDDY HOLLY CENTER/GARDEN & ARTS CENTER
33.1.1 Sweep and wet mop all hard -surfaced, non -wood flooring. Sweep or vacuum
wood flooring.
23
33.1.2 Spray buff all hard -surfaced, non -wood flooring once a week.
33.2 DAILY- BUDDY HOLLY CENTER EXTERIOR
33.2.1 Clean parking lot.
33.2.2 Pick up trash daily excluding Sundays and Tuesdays.
33.2.3 Remove trash from flowerbeds.
33.2.4 Clean courtyard daily before 10:00 a.m. excluding Sundays and Tuesdays.
33.2.5 Empty trashcans in courtyard and at Entrance gate to courtyard.
33.3 QUARTERLY (Completed by or about 11/15, 4/15, 7/15 and 10/15 of each year)
33.3.1 Clean exterior windows above 70" at all locations.
34. CARPET CLEANING
34.1 All carpet will be cleaned per manufacturer's specifications at frequency scheduled for
�*+ each facility at the price shown in Exhibit A. All interior carpet will be spot cleaned daily.
35. SPECIAL CLEANING
r„ 35.1 PARTY HOUSES
35.1.1 DAILY UPON REQUEST (BASED ON DAILY CLEANING RATE)
35.1.1.1 Sweep and mop.
vim
35.1.1.2 Clean and stock bathrooms.
35.1.1.3 Clean interior glass.
35.1.1.4 Clean tables and chairs as needed.
35.1.1.5 Stack tables and chairs as needed.
35.1.1.6 Wipe and remove spots from counters. Clean inside and outside of
appliances.
35.1.1.7 Wash trashcans as needed.
35.1.1.8 Sweep exterior entry area.
35.1.2 WEEKLY
35.1.2.1 Spray buff hard -surfaced flooring.
35.1.3 BI -MONTHLY (Mahon and Outdoor Center Only)
35.1.3.1 Machine scrub concrete floors.
35.1.4 QUARTERLY
35.1.4.1 Scrub and recoat hard -surfaced floors.
35.1.5 SEMI-ANNUALLY
35.1.5.1 Strip and wax hard -surfaced flooring.
35.2 ST. PAUL'S CHURCH
35.2.1 DAILY: Wood flooring: remove mud from floor with slightly damp rag, slightly
damp mop, or gently with a plastic scraper. DO NOT USE WATER ON THE
WOOD FLOOR. Sweep and mop restroom floors.
35.2.2 WEEKLY: Clean exterior windows. Spray buff vinyl flooring.
i
w 24
MIR
35.2.3 MONTHLY: Clean interior windows.
35.2.4 QUARTERLY: Scrub and re -coat restroom vinyl flooring.
35.2.5 SEMI-ANNUALLY: Strip and wax vinyl flooring.
35.2.6 Clean St. Paul's Church as per schedule provided by City staff; schedule to be
sent weekly to Contractor's representative. ._
36. CALENDAR OF TASKS
36.1 The Contractor shall provide the owner with three-month Calendars of Tasks scheduled
to be performed weekly, monthly, quarterly, and annually as described above. Individual
Calendars of Tasks for each facility shall show the dates on which all scheduled tasks are
to be performed. These calendars shall be provided to the Facilities Management
Department within fifteen (15) days of the Contract start date and every three months
thereafter.
37. RECYCLING PROGRAM
37.1 Definitions - Recyclable Mixed Office Paper: The goal of the program is to collect
recyclable mixed papers only. The Contractor is responsible only for keeping non -paper
items out of the recycling dumpster. This program is mandatory and shall be performed
by the Contractor.
37.2 Recycling Tasks by Contractor
37.2.1 Designated desk side recyclable paper bins, located adjacent to each desk, shall
be emptied daily, or as required, and all recyclable paper materials shall be
placed loosely into the designated recycling dumpster. The Owner's
representative or other Owner staff shall monitor this to ensure compliance.
37.2.2 If the desk side -recyclable bin contains any visible non -paper items, the
Contractor shall empty the contents of the recyclable paper bin into the regular
trash container.
37.3 Criteria for Deductions - Recycling Program - Contaminated Recyclable Materials: If the
Contractor or their staff loads the recycling dumpster with non -paper or contaminated
paper items in excess of 20%, the Contractor shall pay to the Owner the deduction as
described in 19.0.
37.4 Amount of Deduction - Recyclables Contamination: Each collection service - $25.00.
38. CUSTOMER COMPLAINT PROGRAM
38.1 The Owner has a customer complaint program as a means of assisting in documenting
certain kinds of service problems. This customer complaint program will be considered in
evaluating the Contractor's performance and in taking deductions.
39. CONTRACTOR'S QUALITY ASSURANCE PROGRAM
39.1 The Contractor shall provide and maintain a Quality Assurance Program that is
acceptable to the Owner, covering the services under this contract. Complete records of
all inspection work performed by the Contractor shall be maintained and made available
to the Facilities Maintenance Supervisor during contract performance and for as long
afterwards as the contract requires.
39.2 A Quality Assurance Program should cover all the services stated in Section 22, General
Cleaning Specifications through Section 35, Special Cleaning, as well as the summarized
List of Duties sections within this contract. A checklist can be used in inspecting for
contract performance with the name of the inspector and the performer(s). The inspector
should not be the person performing the work.
25
C=
0" 39.3
39.4
39.5
39.6
39.7
0"
...
The checklist should include every area of the operation serviced by the Contractor, as
well as every task required to be performed.
The program should have a system for identifying and correcting deficiencies in the
quality of service before the level of performance becomes unacceptable and/or the
Owner's inspector points out the deficiencies. All inspections conducted by the
Contractor and the corrective action taken should be maintained on file. This
documentation shall be provided to the Facilities Maintenance Supervisor monthly
throughout the term of the contract.
A sample Deficiency Correction Report and Custodial Inspection Checklist may be found
in Appendix A of this document. The Contractor may use these forms or develop their
own with the approval of the Facilities Maintenance Supervisor. Also in the Appendix are
Custodial Services Facility Data sheets for each of the buildings to be covered under this
contract. These sheets provide architectural and technical data that may be used in
developing costs related to each facility. The square footage shown for carpeted and
hard surface floor areas is based on CADD drawings, hard copies of drawings, and, in
some cases actual measurements of the buildings. These square footages are
approximate and do not allow for furnishings and other equipment. The Contractor is
responsible for verification of actual square footages, if necessary.
NOTE: The Quality Assurance Program is an essential part of this contract and will be
actively enforced by the Facilities Maintenance Supervisor. Failure to submit an approved
program plan or inspection documentation within 60 days, or failure to correct deficiencies
may result in termination of this contract. Failure to correct deficiencies will result in
withholding of all moneys due the Contractor until such time that the deficiencies are
corrected and may result in termination of this contract.
The following are the minimum inspection frequencies acceptable for the buildings
covered by this contract:
Quality Assurance Program
Minimum Inspection Frequencies
Daily partial inspection of the following buildings:
Item 1
Municipal Square -
Item 1A
Parks and Recreation Offices
Item 2
Municipal Building
Item 3
Mahon Library
Item 4
Health Department
Weekly partial inspection of the following buildings:
Item 7
Fire Administration Complex
Item 9
Fleet Services (Garage)
Item 10
Solid Waste Administration
Item 11
Municipal Hill Electric Distribution
Item 12
Municipal Hill Water/Streets
Item 13
Pipeline Maintenance
Item 14
Lubbock Business Center
Item 20
Maggie Tre'o Super Center
Item 21
Mae Simmons Community Center
Item 22
Mae Simmons Senior Center
Item 23
Lubbock Senior Citizens Center
Item 24
Maxey Community Center
M-
Item 25
Hodges Community Center
Item 26
Copper Rawlings
Item 27
Godeke Library
Item 29
Buddy Holly Center
Item 30
Garden and Arts Center
Item 31
Groves Branch Library
Item 32
Patterson Branch Library
Item 42
Historic St. Paul's on the Plains
Every two weeks, partial inspection of the following buildings:
Item 5
Building Services Maintenance Shop
Item 6
Police Storage (Property Room)
Item 8
Police Academy
Item 15
Land Application
Item 16
Solid Waste (Old Landfill)
Item 17
Solid Waste (North Landfill)
Item 18
Water Treatment Plant
Item 19
Water Reclamation Plant _
Item 28
Safety Cit
Item 33
Animal Shelter
Item 33A
Animal Shelter Admin
Item 34
Tennis Center
Item 35
Traffic Signs & Signals
Item 36
Landwer Party House
Item 37
Mahon Party House
Item 38
Outdoor Center Party House
Item 39
Lou Stubbs Party House
Item 40
K.N. Clapp Party House
Item 41
A.B. Davis Party House
Item 43
Streets Dept. Offices
Item 44
LP&L Transformer Shop
Item 49
George Woods Community Center
"Partial Inspection" of the building should include at the minimum: one room of each
type such as restroom, office, corridor, lobby, etc.
NOTE: ALL BUILDINGS SHALL HAVE A COMPLETE BUILDING INSPECTION
CONDUCTED MONTHLY.
40. OWNER'S QUALITY ASSURANCE, PROGRAM
40.1 The Owner's Quality Assurance Program will mirror the Contractor's in many respects
and the objectives are the same—clean and well-maintained buildings. It is also to
assure that there is no deviation from the contract's terms, conditions, requirements,
specifications, details, and schedules.
40.2 The Quality Assurance Inspector may be the Facilities Maintenance Supervisor or
Owner's staff so designated by the Facilities Maintenance Supervisor and is responsible
for the day-to-day inspecting and monitoring of the Contractor's work. The responsibilities
of the Quality Assurance Inspector include, but are not limited to, inspecting the work to
ensure compliance with the contract requirements, documenting through written reports
the results of all inspections conducted, following through to ensure that all defects and
27
28
0
omissions are corrected, conferring with representatives of the Contractor regarding any
problems encountered in the performance of the work and generally assisting the
Facilities Maintenance Supervisor in the administration of the contract.
40.3 The Owner has the right to inspect and test all services called for by the contract, to the.
extent practical, at all times and places during the term of the contract. Inspections by
Quality Assurance Inspectors will occur randomly and may be either partial or full
inspections. The Owner will provide copies of all inspection reports to the Contractor
monthly. The Owner will perform inspections and tests in a manner that will not unduly
delay the work.
40.4 If any of the services do not conform to contract requirements, the Owner may require the
Contractor to perform the services again in conformity with contract requirements, at.no
pop
increase in contract amount. When the defects cannot. be corrected by re -performance,
the Owner may:
40.4.1 Require the Contractor to take necessary action to ensure that future
performance conforms to contract requirements, and
40.4.2 Reduce the contract price to reflect the reduced value of the services performed.
.,,
40.5 If the Contractor fails to promptly perform the services again or to take necessary action
to assure future performance in with contract requirements, the Owner may:
A"
40.5.1 By contract or otherwise, perform or have performed the services and charge to
the Contractor any cost incurred by the Owner, or
r^►
40.5.2 Terminate the contract for default.
28
0
Summarized List of Duties Performed
by
Custodial Services
1
Sweep & dust -mo (all hard -surfaced floors & stairs)
Dail
2
Vacuum (carpeted floors)
Dail
3
Damp -mop (all hard -surfaced floors)
Dail
4
Spot -clean (carpeted floors)
Daily as needed
5
Strip, seal & wax all hard -surfaced floors & stairs)
As scheduled
6
Empty all trash cans and re -line when necessary)
Dail
7
Clean and restock the restrooms
Numerous times daily
8
Clean telephones
Dail
9
Clean entry lass
Twice daily
10
Dust
Dail
11
Shampoo carpet
As scheduled
12
Police and clean outside & parking lots
Dail
13
Clean outside ash_ receptacles
Dail
14
Clean Liberty Bell (Municipal Buildin)
Dail
15
Scrape gum & candy off sidewalks
Dail
16
Spray -buff (hard -surfaced floors)
Weekly
17
Clean flower beds
Dail
18
Dust wood baseboards
Monthly
19
Clean ceilings
As often as needed
20
Sot clean walls
Dail
21
Clean display cases
Dail
22
Clean air vents
Weekly
23
Clean ledges
Weekly
24
Clean window sills
Weekly
25
Set-up meeting rooms
Daily according to schedule
provided by user department
26
Clean water fountains
Dail
27
Clean lunchrooms
Twice daily
28
Sweep & damp -mop kitchens
Dail
29
Refill paper dispensers
Daily as often as needed
30
Refill sanitary supplies machines
At least monthly/or as often
as needed
31
Clean the elevators
Dail /or more often if needed
32
Clean escalators (Municipal Building)
Dail
33
Clean and disinfect showers (Fleet Services)
Dail
34
Empty recycle containers
Dail
35
Clean door handles, push plates and kick plates
Dail
36
Clean meeting rooms after each meeting (wipe off the
tables, vacuum, return dirty dishes to Lunchroom,
deodorize the room)
As required/several times
daily
37
Restroom walls spot cleaned
Dail
38
Restroom walls thoroughly scrubbed down and disinfected
Quarters
909
Miscellaneous Services Provided
by
Custodial Services
1
Move furniture, boxes, etc. during work hours
As requested
2
Clean refrigerators & stoves (Party Houses only)
As requested or as needed
3
Clean microwave ovens (Party Houses only)
—Daily or as needed
4
Give directions to the public
As requested
5
Collect recyclable materials and deposit into bins
Dail
Additional Miscellaneous Services Provided
by
Custodial Services at Health Department
1
Clean exam tables and side tables after each Clinic
Session
As requested
2
Biohazard waste will be taken to lab personnel for
autoclaving
As requested
3
Clean Dental Lab
Dail
4
Clean up spills or accidents regarding body fluids, etc.
Daily as needed
5
Clean all laboratory sinks
Daily
30
APPENDIX A
TO SPECIFICATIONS FOR
CUSTODIAL SERVICES
31
DEFICIENCY CORRECTION
REPORT
The following thorough cleaning/correction has been made in the following areas, in accordance with the G4y2s
Owner's Quality Assurance Program
Building/Area/Room #
1. Sweep Floor
1.
Clean Commode
2. Wet Mop Floor
2.
Clean Commode
e■•
3. Machine/Hand Scrub
3.
Clean Commode
4. Trash Removal
4.
Clean Urinal
...
5. Clean Mirrors
5.
Clean Urinal
6. Clean Partition Walls
6.
Clean Urinal
'^
7. Clean Walls
7.
8. Clean Receptacles
8.
9. Restocking:
9.
Room/Lobby/Entrance/Corridor Cleaning
a. Toilet Tissue
a. Vacuum/Sweep Floor
b. Paper Towels
b. Spot Clean/Spot Mop Floor
c. Soap Dispensers
c. Trash Removal
d. Sanitary Napkin Bag
d. Empty/Clean Ashtrays
e. Seat Covers
e. Sweep/Wet Mop/Scrub Floor
f. Other
f. Bonnet/Shampoo Carpet
g. Extract Carpet
h. Clean & Recoat Floor
i. Strip & Refinish Floor
.•�
j. Spray Buffing
k. Clean Walls up to 70"
I. Other
RON
REMARKS:
WORK COMPLETED BY:
DATE:
RE -INSPECTED BY:
DATE:
SUBMITTED BY:
DATE:
32
CUSTODIAL INSPECTION CHECKLIST
Building/Area/Room # Date
Fmnim/aa Nn /Name
Work Performed Adequately In Accordance With Schedule of Cleaning Requirements:
❑
rrash Removal
❑
Entrance Glass - Clean
❑
Jther Glass - Clean
ROOM CLEANING
Empty/Clean Ashtrays/Stands
❑
TOILET CLEANING
❑
Sonnet Clean Carpet
❑
Shampoo Carpet
❑
Extract Carpet
❑
Spray Buff Floors
❑
Clean & Recoat Floors
Item
Yes
No
Item
Yes
No
Sweep Floors
❑
❑
❑
Vacuum/Sweep Floors
❑
❑
Wet Mop/Scrub Floors
❑
❑
Spot Clean/Spot Mop Floors
❑
❑
Trash Removal
❑
❑
Trash Removal
❑
❑
Clean Mirrors
❑
❑
Empty/Clean Ashtrays
❑
❑
Partition Walls
El
E]
Dust Desks, File Cabinets, Etc.
Clean
Spot Clean Walls
❑
❑
Under Dusting
❑
❑
Clean Receptacles
❑
❑
Low Dusting up to 70" - Walls
❑
❑
Servicing:
Spot Clean Walls up to 70"
❑
❑
Toilet Tissue
❑
❑
❑
❑
Paper Towels
❑
❑
❑
❑
Soap Dispensers
❑
❑
Sanitary Napkin Bags
❑
❑
❑
❑
Seat Covers
❑
❑
❑
0
Other
❑
❑
Other
Clean Commodes
❑
❑
Bonnet/Shampoo Carpet
❑
❑
Clean Urinals
❑
❑
Sweep/Wet Mop/Scrub
❑
❑
Clean Washbasins
❑
❑
Spray Buff
❑
❑
Wash Walls
❑
❑
Clean & Recoat
❑
❑
❑
❑
Strip & Refinish
❑
❑
ENTRANCE/LOBBY/CORRIDOR
✓acuum/Sweep/Dust Mop Floor
❑
rrash Removal
❑
Entrance Glass - Clean
❑
Jther Glass - Clean
❑
Empty/Clean Ashtrays/Stands
❑
Spot Clean Carpet
❑
Sonnet Clean Carpet
❑
Shampoo Carpet
❑
Extract Carpet
❑
Spray Buff Floors
❑
Clean & Recoat Floors
❑
Strip & Refinish Floors
❑
Clean Walls up to 70"
❑
REMARKS:
❑
INSPECTED BY:
CORRECTIONS MADE BY:
PERIODICS
❑
1. Ej F-1
❑
3. ❑ ❑
❑
4. ❑ ❑
❑
6. ❑ ❑
❑
7. ❑ ❑
❑
9. ❑ ❑
❑
10. ❑ ❑
❑
11. ❑ ❑
❑
12. ❑ ❑
❑
13. ❑ ❑
DATE:
DATE:
33
B
CLEANING QUALITY REQUIREMENTS
USED FOR INSPECTIONS
CLEANING REQUIREMENTS
QUALITY REQUIREMENTS'
A. pAj!3L Unless otherwise indicated.
INTERIOR CLEANING
1. Thoroughly sweep and/or vacuum full
After THOROUGHLY SWEEPING, the floors shall
floor area. Clean and polish all interior
be clean and free of trash and foreign matter. No
and exterior metal doorknobs, push bars,
dirt or debris shall be left behind equipment or
kickplates, railings, and other metal
machine, under furniture or behind doors.
surfaces. Clean handrails. Clean spots
and marks off walls and doors, dust all
After THOROUGHLY VACUUMING, the carpet
surfaces.
shall be clean and free of dirt, dust balls and other
debris. Nap on carpets shall lie in one direction
after vacuuming.
After METAL POLISHING, metal surfaces shall be
free of smears, stains, and finger marks. They shall
be clean and bright and polished to a uniform luster.
After DUSTING, there shall be no dust streaks.
Corners, crevices, moldings, and ledges shall be
free of all dust. There shall be no oils, spots, or
smudges on dusted surfaces caused by equipment.
2. Damp mop all hard and resilient floors.
After DAMP MOPPING, the floors shall be free of
streaks, mop strand marks and skipped areas.
Walls, baseboards, and other surfaces shall be free
of splashings and markings from the equipment.
The finished area should have a uniform luster.
3. Clean both sides of entrance glass and
After GLASS CLEANING, all glass shall be clean
glass surrounding doors within reach.
and free of dirt, grime, dust, streaks, watermarks,
and spots and shall not be cloudy.
4. Spot clean carpet to remove all spots and
After SPOT CLEANING CARPET, excessive build -
stains.
up, spillage, or crusted material shall have been
removed along with spots, smears, and stains.
There shall be no evidence of fuzzing caused by
excessive rubbing or brushing. Cleaned areas shall
blend with adjacent areas of carpeting.
5. Dust horizontal surfaces.
After DUSTING, there shall be no dust streaks.
Corners, crevices, moldings, and ledges shall be
free of dust, dirt, and cobwebs. There shall be no
marks caused by cleaning tools.
6. Clean spots and marks off walls.
After SPOT CLEANING, smudges, marks, or spots
shall have been removed without causing unsightly
discoloration.
7. Clean kickplates, pushplates, and bars on
After CLEANING, metal surfaces shall have a
34
doors, doorknobs, and other metal
lustrous appearance. There shall be no smears,
surfaces.
stains, or finger marks.
8. Prior to building occupant's official
After SERVICING, all supplies shall be provided
starting time, empty, supply, service and
and dispensers filled. Waste receptacles shall be
clean, using a quat-type germicidal
emptied and disinfected and new bag inserted.
detergent, paper towel, toilet tissue, soap,
Outside of receptacles, dispensers shall be clean
seat cover and sanitary napkin
and bright with no water spots, streaks, lint, or dust.
dispensers, and waste receptacles.
If stainless, shall have no oil residue.
Replace used non -permeable bag from
Dispensers: Paper towels and toilet paper
sanitary napkin disposal with a new one.
dispensers are checked and restocked throughout
Put in separate container for discarding
the day. The sanitary supplies machines are
(Blood Borne Pathogen Precaution).
restocked monthly or more often if they run out.
9. Clean all fixtures, including metal and
After FIXTURE CLEANING porcelain fixtures and
chrome, flush handles, piping, water
metal surfaces (washbasins, urinals, commodes,
closets, commodes, urinals, washbasins
water pipes, stalls, etc.) shall be clean and bright.
and mirrors, clean walls surrounding
There shall be no dust, spots, stains, rust, green
receptacles, dispensers and fixtures,
mold, encrustation, excess moisture, or
using a quat-type germicidal detergent.
cleaner/polish stains and smears.
(An acid and/or non-acid bowl cleaner
may be used in commodes and urinals).
Mirrors: The restroom mirrors are checked and
Rinse and raise commode seats.
cleaned as needed throughout the day and cleaned
thoroughly by the night custodians every evening.
Sinks: The sinks are checked and cleaned as
needed throughout the day and are cleaned and
sanitized thoroughly by the night custodians every
evening.
Vanities: The vanities are checked and cleaned
and sanitized as needed throughout the day and
again by the night custodians.
Commodes and Urinals: The commodes and
urinals are kept clean throughout the day and are
cleaned, sanitized and thoroughly washed (using a
disinfectant/germicide spray) nightly.
10. Spot clean other restroom surfaces.
After SPOT CLEANING, smudges, marks, or spots
Thoroughly dust horizontal surfaces.
shall have been removed without causing unsightly
discoloration.
After THOROUGHLY DUSTING, there shall be no
dust streaks. Corners, crevices, moldings, and
ledges shall be free of all dust. There shall be no
oils, spots, or smudges on dusted surfaces caused
by cleaning tools.
NOTE: Restroom walls are spot cleaned nightly and
thoroughly scrubbed down and disinfected
quarterly.
35
r^2
'^
11. Sweep and wet mop floors using a quat-
type germicidal detergent.
c
12. Frequently during the day, check.
restrooms and empty full waste
receptacles, service dispensers, clean
�.,
fixtures, and police as traffic demands.
ems,
13. Service and maintain all Owner furnished
machines. The Contractor will furnish all
sanitary supplies and will refill monthly.
All revenue from the machines shall
belong to the Contractor.
14. Empty wastebaskets and remove trash to
a designated area.
a. All containers utilized for storage of
waste material at collection points
must be fireproof. Other containers
for room -to -room collecting shall be
of a flame retardant, non-
combustible material to be approved
by the Facilities Maintenance
Supervisor.
b. Contract employees shall not smoke
while collecting trash.
15. Remove debris by screening all sand in
ash urns and replenish sand as required.
Sand shall be supplied by Contractor.
After SWEEPING, WET MOPPING OR
SCRUBBING, the floors shall be clean and free of
dirt, water streaks, mop strings, gum, grease, tar,
etc., and present an overall appearance of
cleanliness. All surfaces shall be dry and corners
clean.
Restroom floors are swept and damp -mopped
(using a disinfectant/ germicide solution) nightly.
Floor under urinal in restroom across from Room
103 in Municipal Building is damp -mopped and
disinfected hourly from 9:00 a.m. to 4:00 p.m. using
a quat-type germicidal detergent.
After SERVICING — see Quality Requirement
outlined in Paragraph A.8 above.
After POLICING, restrooms shall be free of all
paper, trash, empty bottles, and other discarded
material.
Empty all trash receptacles and reline: All restroom
trash receptacles are checked throughout the day
by the daytime custodian and emptied as needed.
The night custodians empty all restroom trash
receptacles and fit with a new liner. This is done on
a daily basis.
After SERVICING MACHINES monthly, they will be
full. In case of malfunction of the machines, the
Contractor will be responsible for reimbursement of
coins lost in the machines. The Owner will repair
and/or replace machines that are beyond
economical repair.
After SOLID WASTE COLLECTION, all waste
generated in the building shall be collected and
removed to storage areas designated for trash by
the Facilities Maintenance Supervisor.
Wastebaskets shall be free of dust, ashes, paper,
pencil shavings, etc., and relined with a non -
permeable bag.
After CLEANING, ashtrays shall be free of ashes,
dust, streaks and spots, and replaced in original
position.
36
16.
As directed by the Facilities Maintenance
After EMPTYING, see Quality Requirement A.14
Supervisor, all containers with recycled
above.
items (paper, aluminum, etc.) will be
emptied and contents removed to a
designated area or Recycle Dumpster.
17.
Sweep and/or vacuum steps and
After SWEEPING OR VACUUMING, the steps and
landings. Dust railings, ledges, grilles,
landings shall be free of loose dirt, dust, streaks,
fire apparatus, doors, and heating/cooling
gum, tar, and other foreign substances.
equipment.
After DUSTING, railings, ledges, grilles, fire
apparatus, doors, and heating/cooling equipment
shall be dust free in corners and crevices. There
shall be no oil, spots, or smudges on dusted
surfaces.
18.
Polish interior of elevator cab if stainless
After WOOD/STAINLESS POLISHING, surfaces
or wood (clean otherwise), clean
should be free of dirt, dust, streaks, and spots.
handrails. Clean/polish interior and
Surfaces should have a polished and lustrous
exterior doors and doorframes at each
appearance. There shall be no visible polish or
landing. If carpeted, floor should be
cleaner residue.
vacuumed.
19.
Clean tops of breakroom tables and damp
After CLEANING, tables shall be clean with no
wipe using a quat-type germicidal
trash or foodstuff on tops. Tables will be dry after
detergent.
damp wiping.
20.
Clean all vertical and horizontal surfaces
After CLEANING, all vertical and horizontal
around and telephones themselves using
surfaces, including both sides of glass, and the
a quat-type cleaner.
telephone shall be clean and free of dirt, dust,
streaks, and spots.
B. Weekly: Unless otherwise indicated
21.
Damp mop and spray buff all resilient
After DAMP MOPPING AND SPRAY BUFFING, the
floors.
floors shall be free of streaks, mop marks, strings,
marks, and skipped areas. Walls, baseboards, stall
bases, and other surfaces shall be free of
splashings and markings from the equipment. The
finished area will have a uniform luster.
22.
Wet mop steps, risers, and landings.
After WET MOPPING, steps, risers, and landings
Spot clean walls.
shall be free of dirt, water streaks, strings, gum, tar,
grease, etc., and present an overall appearance of
cleanliness. All surfaces shall be dry and the
corners clean.
After SPOT CLEANING, smudges, marks, or spots
shall have been removed without causing unsightly
discoloration.
23.
Clean and polish elevator door tracks.
After CLEANING AND POLISHING door tracks,
they shall be free of oil, grease, gum, tar, and dirt.
37
C. Monthly:
24. Damp wipe and/or sponge mop walls,
After DAMP WIPING, all dirt, dust, water stains,
stall partitions, doors, window frames,
spots, streaks, and smudges shall be removed from
sills, and waste receptacles using a quat-
the surfaces.
type germicidal detergent. Scrub ceramic
the floors with an abrasive bristle brush on
After SCRUBBING - See Quality Requirement
a floor machine.
outlined in number 11.
25. Thoroughly dust all wall surfaces, also
After THOROUGHLY DUSTING, there shall be no
vertical surfaces and under surfaces
dust streaks, oil, spots, or smudges on dusted
(knee wells, chair rungs, table legs, etc.).
surfaces caused by equipment. Corners, crevices,
moldings, and ledges shall be free of dust, dirt, and
cobwebs.
D. Quarterly: Unless otherwise indicated
26. Clean metal door thresholds.
After CLEANING THRESHOLDS, they shall be
clean and free of oil, grease, gum, dirt, and grime.
27. Dust all blinds in the building. Defective
After DUSTING, both sides of blind slats shall be
cords and tapes should be reported to the
free of dust.
Facilities Maintenance Supervisor.
E. Semi -Annually: Unless otherwise indicated
28. Wash all exterior glass, glass.over and in
After WASHING, glass shall be clean and free of
exterior and vestibule doors, and all plate
dirt, grime, streaks, and excessive moisture and
glass around entrances, lobbies, and
shall not be cloudy. Window sashes, sills, and
vestibules. Outside of windows must be
other surroundings of interior glass shall be wiped
washed from outside; windows will not be
free of drippings and other watermarks.
pivoted. Both sides of all windows will be
washed during the same inspection
period. Schedule will be approved by the
Facilities Maintenance Supervisor.
F. Annually: Unless otherwise indicated
29. Strip and apply four coats of floor finish to
After STRIPPING, all old finish shall be removed.
all hard and resilient floors.
There shall be no evidence of rust, burns, or
scuffmarks. There shall be no build-up of old finish.
After FINISHING, walls and other surfaces shall be
free of finish residue and marks from equipment.
Floors and baseboards will be free of streaks, mop
strand marks and skipped areas. The finished area
shall have a uniform luster.
30. Carpeting should be shampooed and
After SHAMPOOING AND EXTRACTING,
extracted.
carpeting will be clean and free of dirt, dust, spots,
and stains. There shall be no evidence of fuzzing
or matting and colors shall be clear and even.
38
31. Wipe down and treat surfaces of wood
After WIPING DOWN & TREATING WOOD
paneling using a product containing
PANELING, paneling shall be free of dirt, dust,
carnauba wax.
spots, or an oily appearance. The wax must be
rubbed into the paneling.
32. Scrub steps, risers, and landings.
After SCRUBBING, steps, risers, and landings shall
be free of dirt, water streaks, strings, gum, tar,
grease, etc., and present an overall appearance of
cleanliness. All surfaces shall be dry and the
corners clean.
G. Services to be Performed as Required to
Maintain Quality Standards:
33. Clean slate and/or dry -erase boards as
After CLEANING, the boards shall be completely
requested using manufacturer's
clear and have no "ghost" letters. There shall be no
recommended products.
dust in trays.
EXTERIOR CLEANING—DAILY
34. Sweep entrances, landings, steps, and
After SWEEPING, areas shall be free of all trash.
sidewalks adjacent to entrances in the
No dirt shall be left where sweepings were picked
morning before the occupants' official
up.
starting time.
35. Policing all sidewalks, parking areas,
After POLICING, areas shall be free of all paper,
driveways, lawns, etc.
trash, empty bottles, and other discarded material.
36. Damp -wipe all hand rails.
After DAMP -WIPING, metal or wood, handrails
shall be clean and free of smears, stains, and finger
marks.
39
W
Custodial Services
Facility Data
Municipal Square (Item #1)
VOW 916 Texas Avenue
MW
ITEM
QUANTITY
Elevator
2
Phones
282 .
Offices
146
Work Stations
122
Computers
298
Restrooms
23
Windows (Include Those on Doors)
331
H2O Fountains
13
Conference Rooms
12
Carpet Square Feet—Unobstructed
7,925
Carpet Square Feet—Obstructed
59,802-
9,802Hard
HardFloor Square Feet—Unobstructed
16,128
Hard Floor Square Feet—Obstructed
20,341
Janitor Closets
6
Stairwells
7
Entrances
11
Sidewalk, Patio, Covered Spaces Sq. Ft
33,271
Recycle Bins
14
Sq. Ft Undeveloped Area
NA
Frequency of Cleaning
Communication
Center & Police
Desk Sergeant area
Daily. The rest -
WeekDa s.
Hours Cleaned
PD Administration,
Narcotics, &
Detectives –Between
8:00 a.m. & 5:00
p.m. The rest –
Between 5:00 p.m. &
8:00 a.m.
NOTE 1: One Custodian present from 8:00 a.m. to 5:00 p.m. Both day and night
custodians are also responsible for setting up and taking down tables and chairs
for classes, meetings, etc.
NOTE 2: Floor Care Schedule, Hard Surface, Strip and refinish once annually, scrub and
re -coat partial areas 4 times annually. (Ticket area, Juvenile detention and
hallways will be top scrubbed semi-annually) Carpets cleaned twice annually.
40
Custodial Services
Facility Data
Parks and Recreation Offices (Item #1A)
1010 9 Street
ITEM
QUANTITY
Elevator
0
Phones
22
Offices
20
Work Stations
2
Computers
22
Restrooms
2
Windows (Include Those on Doors)
10
H2O Fountains
2
Conference Rooms
1
Carpet Square Feet—Unobstructed
1,174
Carpet Square Feet—Obstructed
5,688
Hard Floor Square Feet—Unobstructed
144
Hard Floor Square Feet—Obstructed
619
Janitor Closets
1
Stairwells
1
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
Recycle Bins
20
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
WeekDa s.
Hours Cleaned
Between 6:00 p.m. &
8:00 p.m.
NOTE 1: One Custodian present from 8:00 a.m. to 5:00 p.m. (shared with Municipal
Square).
NOTE 2: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually (Corridors and other traffic areas will be top scrubbed _
semi-annually). Carpets cleaned twice annually.
41
Custodial Services
Facility Data
Municipal Building (Item #2)
1625 13th Street
ITEM
QUANTITY
Elevator, Escalator
2,4
Phones
207
Offices
76
Work Stations
130
Computers
166
Restrooms
11
Windows (Include Those on Doors)
263
H2O Fountains
8
Conference Rooms (+101 & 103)
16
Carpet Square Feet—Unobstructed
6,504
Carpet Square Feet—Obstructed
61,630
Hard Floor'Square Feet—Unobstructed
4,624
Hard Floor Square Feet—Obstructed
12,409
Janitor Closets
2
Stairwells
3
Entrances
3
Sidewalk, Patio, Covered Spaces Sq. Ft
9,357
Recycle Bins
12
Sq. Ft Undeveloped Area
3,475
Frequency of Cleaning
Monday – Friday
Cleaned
r
Between 5:00 p.m. &
8:00 a.m.
OTHER Kitchenettes (4), Televisions (5), Lunchroom (1), Kitchen (1),Print Shop (1)
NOTE 1: One Custodian present from 8:00 a.m., to 5:00 p.m. Both day and night
custodians are also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Clean the exterior of the outside windows of Room 101 (and their frames)
monthly.
NOTE 3: Print Shop needs to be cleaned between 4:00 p.m. and 5:00 p.m.
NOTE 4: Floor care, Hard surface strip and refinish once annually, scrub and re -
coat partial areas four times annually. Carpets cleaned twice annually.
(Main front corridor will be refinished every three months, other traffic
areas will be top scrubbed semi-annually)
42
Custodial Services
Facility Data
Mahon Library (Item #3)
1306 9th Street
ITEM
QUANTITY
Elevator, Escalator
2
Phones
34
Offices
16
Work Stations
41
Computers
56
Restrooms
7
Windows (Include Those on Doors)
122
H2O Fountains
4
Conference Rooms
4
Carpet Square Feet—Unobstructed
1,571
Carpet Square Feet—Obstructed
30,231
Hard Floor Square Feet—Unobstructed
571
Hard Floor Square Feet—Obstructed
16,553
Janitor Closets
2
Stairwells
3
Entrances
3
Sidewalk, Patio, Covered Spaces Sq. Ft
16,362
Recycle Bins
10
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Seven days a week.
Hours Cleaned
2nd Floor &
Basement may be
cleaned between
5:00 p.m. & 8:00
a.m., Monday -
Friday. 1st Floor
may be cleaned
between 9:00 p.m. &
8:00 a.m., Monday -
Thursday, and
between 6:00 p.m. to
8:00 a.m. on Fridays.
OTHER Glass Show Cases (7), Microfilm Machines (10), Kitchen Areas (2)
NOTE 1: Custodian(s) is also responsible for setting up and taking down table's
and chairs for classes, meetings, etc.
NOTE 2: Floor care, Hard surface stripped and refinished once annually, scrub and
re -coat partial areas once annually. Carpets cleaned every three months,
(some traffic areas require more cleaning)
43
r -a
Custodial Services
Facility Data
Health Department (Item #4)
1902 Texas Avenue
ITEM
QUANTITY
Elevator, Escalator
0
Phones
70
Offices
27
Work Stations
68
Computers
40
Restrooms
10
Windows (Include Those on Doors)
62
H2O Fountains
3
Conference Rooms
2
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
4,087
Hard Floor Square Feet—Unobstructed
4,986
Hard Floor Square Feet—Obstructed
18,174
Janitor Closets
1
Stairwells
2
Entrances
4
Sidewalk, Patio, Covered Spaces Sq. Ft
2,681
Recycle Bins
1
Sq. Ft Undeveloped Area
9,369
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 7:30 p.m. &
8:00 a.m.
OTHER Bio Hazardous Waste Container (1)
Televisions (4)
Examination Rooms (23)
Laboratory (1)
NOTE 1: One Custodian present from 8:00 a.m. to 5:00 p.m.
The Laboratory has one concrete floor that requires sealant on an annual
basis.
NOTE 2: Floor care, Hard surfaces stripped and refinished once annually and scrub
and re -coat partial areas once annually. (Corridors and other traffic areas
will be top scrubbed semi-annually) Carpets cleaned twice annually.
44
Custodial Services
Facility Data
Building Services Maintenance Shop (Item #5)
5th & Avenue J
ITEM
QUANTITY
Elevator, Escalator
0
Phones
4
Offices _ _
2
Work Stations
1
Computers
1
Restrooms
1
Windows (Include Those on Doors)
3
H2O Fountains
0
Conference Rooms
0
Carpet Square Feet—Unobstructed
70
Carpet Square Feet—Obstructed
0
Hard Floor Square Feet—Unobstructed
494
Hard Floor Square Feet—Obstructed
716
Janitor Closets
0
Stairwells _ _,
0
Entrances
1
Sidewalk, Patio, Covered Spaces Sq. Ft
64
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Tuesdays & Fridays
Hours Cleaned
Between 8:00 a.m. &
5:00 p.m.
OTHER Storage Room (1)
NOTE 1: Floor care, Hard surfaces stripped and refinished once annually, scrubbed and
re -coated once annually. Carpets cleaned twice annually.
M
Custodial Services
Facility Data
Police Storage (Property Room) (Item #6)
816 Texas Avenue
ITEM
QUANTITY
Elevator, Escalator
0
Phones
6
Offices
2
Work Stations
6
Computers
3
Restrooms
2
Windows (Include Those on Doors)
3
H2O Fountains
2
Conference Rooms
0
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
416
Hard Floor Square Feet—Unobstructed
0
Hard Floor Square Feet—Obstructed
1,198
Janitor Closets
0
Stairwells
0
Entrances
1
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Every Other Wed.
Hours Cleaned
Between 7:00 a.m. &
12 p.m.
Note 1: Floor Care. Hard surface floors, stripped and refinished once annually, scrub and
re -coat partial areas once annually. Carpets cleaned twice annually.
46
Custodial Services
Facility Data
Fire Admin Complex (Item #7)
1515 East Ursuline
ITEM
QUANTITY
Elevator, Escalator
0
Phones
60
Offices
40
Work Stations
0
Computers
45
Restrooms
7
Windows (Include Those on Doors)
73
H2O Fountains
2
Conference Rooms
2
Carpet Square Feet—Unobstructed
1,639
Carpet Square Feet—Obstructed
11,222
Hard Floor Square Feet—Unobstructed
2,262
Hard Floor Square Feet—Obstructed
6,313
Janitor Closets
1
Stairwells
1
Entrances
6
Sidewalk, Patio, Covered Spaces Sq. Ft
1,500
Recycle Bins
1
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday – Friday
Hours Cleaned
Between 1:00 p.m. &
5:00 P.M.
OTHER 2 Breakrooms/Kitchens --
NOTE 1: Floor care, Hard surfaces stripped and refinished once annually and scrub and re -coat
partial areas once annually. (Corridors and other traffic areas will be top scrubbed semi-
annually) Carpets cleaned twice annually. _
47
Custodial Services
Facility Data
Police Academy (Item #8)
508 Davis Street
" Reese Center
ITEM
QUANTITY
Elevator, Escalator
0
Phones
20
Offices
13
Work Stations
28
Computers
15
Restrooms
5
Windows (Include Those on Doors)
13
H2O Fountains
4
Conference Rooms
1
Carpet Square Feet—Unobstructed
2,147
Carpet Square Feet—Obstructed
7,430
Hard Floor Square Feet—Unobstructed
142
Hard Floor Square Feet—Obstructed
6,634
Janitor Closets
2
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
1,575
Recycle Bins
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Tuesday & Friday
Hours Cleaned
From 9:00 a.m. to
11:00 a.m.
OTHER Break room
Gym
NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and chairs
for classes, meetings, etc.
NOTE 2: Floor care, Hard surfaces stripped and refinished once annually and scrub and re -coat
partial areas once annually. (Corridors and other traffic areas will be top scrubbed semi-
annually) Carpets cleaned twice annually.
48
Custodial Services
Facility Data
Fleet Services (Garage) (Item #9)
324 Municipal Drive
ITEM
QUANTITY
Elevator, Escalator
0
Phones
12
Offices
5
Work Stations
4
Computers
8
Restrooms
2
Windows (Include Those on Doors)
14
H2O Fountains
0
Conference Rooms
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
2,694
Hard Floor Square Feet—Unobstructed
0
Hard Floor Square Feet—Obstructed
2,306
Janitor Closets
0
Stairwells
2
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
120
Recycle Bins
3
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 4:00 p.m. &
8:00 a.m.
OTHER Break room (1)
Locker Room (1)
Waiting Room (1)
Showers (1)
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat –.
partial areas once annually (Corridors and other traffic areas will be top
scrubbed semi-annually). Carpets cleaned twice annually.
49
Custodial Services
Facility Data
Solid Waste Administration (Item #10)
324 Municipal Drive
ITEM
QUANTITY
Elevator, Escalator
0
Phones
13
Offices
7
Work Stations
6
Computers
9
Restrooms
4
Windows (include Those on Doors)
17
H2O Fountains
1
Conference Rooms
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
1,724
Hard Floor Square Feet -Unobstructed
415
Hard Floor Square Feet—Obstructed
2,788
Janitor Closets
1
Stairwells
1
Entrances
3
Sidewalk, Patio, Covered Spaces Sq. Ft
200
Recycle Bins
3
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 4:00 p.m. &
8:00 a.m.
OTHER Locker Room (1)
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
partial areas once annually (Corridors and other traffic areas will be top
scrubbed semi-annually). Carpets cleaned twice annually.
_ 50
Custodial Services
Facility Data
Municipal Hill - Electric Distribution (Item #11)
600 Municipal Drive
ITEM
QUANTITY
Elevator, Escalator
0
Phones
36
Offices
21
Work Stations
10
Computers
12
Restrooms
5
Windows (Include Those on Doors)
39
H2O Fountains
3
Conference Rooms
2
Carpet Square Feet—Unobstructed
11,459 1,288
Carpet Square Feet—Obstructed
4,100
Hard Floor Square Feet—Unobstructed
44,000 1,106
Hard Floor Square Feet—Obstructed
8,112
Hard Floor Square Feet—Obstructed—Subst Crew Room
668
Hard Floor Square Feet—Obstructed—Powerline Shop
319
Janitor Closets
1
Stairwells
4
Entrances
5
Sidewalk, Patio, Covered Spaces Sq. Ft
3,400
Recycle Bins
0
Sq. Ft Undeveloped Area
1,350
Frequency of Cleaning
Monday - Friday
Hours Cleaned
One Custodian
present between
8:00 a.m. to 5:00
p.m.
OTHER Stripping, waxing, and re -coating to be done after hours
NOTE 1: Carpets in traffic and public areas require monthly shampooing. -
NOTE 2: Custodian is also responsible for setting up and taking down tables and chairs for
classes, meetings, etc.
NOTE 3: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
partial areas once annually (Corridors and other traffic areas will be top scrubbed
semi-annually). Carpets cleaned twice annually.
51
sow
4
Custodial Services
Facility Data
Water (Item #12)
600 Municipal Drive
ITEM
QUANTITY
Elevator, Escalator
0
Phones
26_
Offices
25
Work Stations
1
Computers
19
Restrooms
3
Windows (Include Those on Doors)
15
H2O Fountains
1
Conference Rooms
1
Carpet Square Feet—Unobstructed
640
Carpet Square Feet—Obstructed
4,724'
Hard Floor Square Feet—Unobstructed
480
Hard Floor Square Feet—Obstructed
2,381
Hard Floor Square Feet—Obstructed—WU Shop
559
Janitor Closets
1
Stairwells
0
Entrances
4
Sidewalk, Patio, Covered Spaces Sq. Ft
2,540
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 8:00 a.m. &
5:00 P.M.
OTHER
NOTE 1:
Stripping, waxing, and re -coating of floors to be done between 5:00 p.m. &
8:00 a.m. or on weekend.
Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
partial areas once annually (Corridors and other traffic areas will be top
scrubbed semi-annually). Carpets cleaned twice annually.
52
Custodial Services
Facility Data
Pipeline Maintenance (Item #13)
600 Municipal Drive
ITEM
QUANTITY
Elevator, Escalator
0
Phones
8
Offices
8
Work Stations
3
Computers
8
Restrooms
2
Windows (Include Those on Doors)
5
H2O Fountains
2
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
818
Hard Floor Square Feet—Unobstructed
441
Hard Floor Square Feet—Obstructed
2,085
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
100
Recycle Bins
1
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon through Fri
Hours Cleaned
Between 8:00 a.m. &
5:00 p.m.
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
partial areas once annually (Corridors and other traffic areas will be top
scrubbed semi-annually). Carpets cleaned twice annually.
53
Custodial Services
Facility Data
Lubbock Business Center (Item #14)
1301 Broadway
ITEM
QUANTITY
Elevator
2
Phones
155
Offices
134
Work Stations
35
Computers
115
Restrooms
12
Windows (Include Those on Doors)
154
H2O Fountains
5
Conference Rooms (Meeting Rooms)
6
Carpet Square Feet—Unobstructed
9,997.
Carpet Square Feet—Obstructed
46,726
Hard Floor Square Feet—Unobstructed
2,427
Hard Floor Square Feet—Obstructed
7,583
Janitor Closets
4
Stairwells
3
Entrances
12
Sidewalk, Patio, Covered Spaces Sq. Ft
800
Recycle Bins
1
Sq. Ft Undeveloped Area
4,000
Frequency of Cleaning One (1) full time day person and
Lcet
Monday—Friday
Hours Cleaned Day person
Night crew
8:00a.m.-5:00p.m.
5:00 p.m.-8:00a.m.
OTHER Storage Rooms (2)
Ceiling Air Grills (26)
NOTE 1: Custodian is also responsible for setting up and taking down tables and chairs
for classes, meetings, etc.
NOTE 2: Floor Care, Hard surface strip and refinish once annually and scrub and. re -coat
partial areas once annually (Corridors and other traffic areas will be top
scrubbed semi-annually). Carpets cleaned twice annually.
54
Custodial Services
Facility Data
Land Application (Item #15)
1 Mile East of Loop 289 on East 19th Street
ITEM
QUANTITY
Elevator, Escalator
0
Phones
7
Offices
4
Work Stations
1
Computers
3
Restrooms
2
Windows (Include Those on Doors)
12
H2O Fountains
1
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
900
Hard Floor Square Feet—Unobstructed
0
Hard Floor Square Feet—Obstructed
1,075
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
20
Recycle Bins
1
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday,Wednesday,
& Friday
Hours Cleaned
Between 8:00 a.m. &
5:00 P.M.
y._
NOTE 1: Floor Care, Hard surface strip and refinish once annually. Carpets cleaned
twice annually.
55
w-,
r-�
Custodial Services
Facility Data
Solid Waste North Landfill (Item #16)
Gate House and Maintenance Building
17304 North Fm 2528
ITEM
QUANTITY
Elevator, Escalator
0
Phones
12
Offices
6
Work Stations
2
Computers
8
Restrooms
4
Windows (Include Those on Doors)
42
H2O Fountains
0
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Unobstructed
0.
Carpet Square Feet—Obstructed
0
Hard Floor Square Feet—Unobstructed
658
Hard Floor Square Feet—Obstructed
2,893
Janitor Closets
1
Stairwells _
0
Entrances
3
Sidewalk, Patio, Covered Spaces Sq. Ft
200
Recycle Bins
8
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
After 5:30pm
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
partial areas once annually (Corridors and other traffic areas will be top
scrubbed semi-annually).
56
Custodial Services
Facility Data
Solid Waste (Old Landfill) (Item #17)
6500 North Avenue P
ITEM
QUANTITY
Elevator, Escalator
0
Phones
5
Offices
3
Work Stations
1
Computers
4
Restrooms
1
Windows (Include Those on Doors)
7
H2O Fountains
0
Conference Rooms
0
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
0
Hard Floor Square Feet—Unobstructed
0
Hard Floor Square Feet—Obstructed
1,032
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
1
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
After 5.30 p.m.
NOTE 1
Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all areas once annually.
57
t -
Custodial Services
Facility Data
Water Treatment (Item #18)
6001 N. Guava
ITEM
QUANTITY
Elevator, Escalator
2
Phones
27
Offices
20
Work Stations
32
Computers
14
Restrooms
6
Windows (Include Those on Doors)
100
H2O Fountains
4
Conference Rooms, Training Rooms, Lunchrooms
3
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
2,410
Hard Floor Square Feet—Unobstructed
1,637
Hard Floor Square Feet—Obstructed
8,003
Janitor Closets
4
Stairwells
5
Entrances
3
Sidewalk, Patio, Covered Spaces Sq. Ft
1,000
Recycle Bins
3
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 8:00 a.m.
and 5:00 p.m.
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
partial areas once annually (Corridors and other traffic areas will be top
scrubbed semi-annually). Carpets cleaned twice annually.
58
Custodial Services
Facility Data
Water Reclamation (Item #19)
E. 37th & Guava
ITEM
QUANTITY
Elevator, Escalator
1
Phones
25
Offices
6
Work Stations
9
Computers
23
Restrooms
3
Windows (Include Those on Doors)
216
H2O Fountains
3
Conference Rooms (Meeting Rooms)
2
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
2,969
Hard Floor Square Feet—Unobstructed
2,310
Hard Floor Square Feet—Obstructed
4,620
Janitor Closets
2
Stairwells
1
Entrances
5
Sidewalk, Patio, Covered Spaces Sq. Ft
3,500
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily, Mon through
Friday
Hours Cleaned
Between 8:00 a.m. &
5:00 p.m.
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
partial areas once annually (Corridors and other traffic areas will be top
scrubbed semi-annually). Carpets cleaned twice annually.
59
Custodial Services
Facility Data
Maggie Trelo Super -Center (Item #20)
3200 Amherst
ITEM
QUANTITY
Elevator, Escalator
0
Phones
5
Offices
4
Work Stations
1
Computers
2
Restrooms
4
Windows (Include Those on Doors)
38
7 sections of 12
H2O Fountains
1
Conference Rooms (Meeting Rooms)
3
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
1,502.
Hard Floor Square Feet—Unobstructed
2,000
Hard Floor Square Feet—Obstructed
7,118
Janitor Closets
1
Stairwells
0
Entrances
1
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 10:00 p.m.
& 7:00 a.m.
OTHER Kitchen (1)
Televisions (1)
Concession (1)
�^ NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually. Carpets cleaned twice annually.
r-
60
Custodial Services
Facility Data
Mae Simmons Community Center (Item #21)
23rd & Oak
ITEM
QUANTITY
Elevator, Escalator
0
Phones
3
Offices
1
Work Stations
1
Computers
1
Restrooms
2
Windows (Include Those on Doors)
67
H2O Fountains
1
Conference Rooms (Meeting Rooms)
3
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
336
Hard Floor Square Feet—Unobstructed
1,020
Hard Floor Square Feet—Obstructed
5,177
Janitor Closets
1
Stairwells
0
Entrances
1
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 10:00 p.m.
& 7:00 a.m.
OTHER Kitchen (1)
Concession Stand (1)
NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually. Carpets cleaned twice annually.
61
s�•
Custodial Services
Facility Data
Mae Simmons Senior Center (Item #22)
2004 Oak
ITEM
QUANTITY
Elevator, Escalator
0
Phones
2
Offices
1
Work Stations
1
Computers
1
Restrooms
2
Windows (Include Those on Doors)
10
H2O Fountains
1
Conference Rooms (Meeting Rooms)
3
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
763
Hard Floor Square Feet—Unobstructed
96
Hard Floor Square Feet—Obstructed
1,969
Janitor Closets
1
Stairwells
0
Entrances
1
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 10:00 p.m.
& 7:00 a.m.
OTHER
NOTE 1:
NOTE 2:
Kitchen (1)
Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually. Carpets cleaned twice annually.
Custodial Services
Facility Data
Lubbock Senior Citizens Center (Item #23)
2001 19th Street
ITEM
QUANTITY
Elevator, Escalator
0
Phones
5
Offices
3
Work Stations
2
Computers
2
Restrooms
4
Windows (Include Those on Doors)
152
H2O Fountains
2
Conference Rooms (Meeting Rooms)
5
Carpet Square Feet—Unobstructed
92
Carpet Square Feet—Obstructed
6,405
Hard Floor Square Feet—Unobstructed
517
Hard Floor Square Feet—Obstructed
7,960
Janitor Closets
2
Stairwells
0
Entrances
3
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Sunday—Friday
Hours Cleaned
Between 10:00 p.m.
& 7:00 a.m.
OTHER Kitchen (1)
NOTE 1: On Thursday, needs to be cleaned after 10:30 p.m. After cleaning, all tables will need to
be put back in their original place.
NOTE 2: Custodian(s) is also responsible for setting up and taking down tables and chairs for
classes, meetings, etc. On Thursdays the custodians are required to be there between
1:00 p.m. and 3:00 p.m. to remove all tables and chairs, sweep, and mop the cafeteria ._
and clean the restrooms.
NOTE 3: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat all
floors once annually. Carpets cleaned twice annually.
63
r-+
Custodial Services
Facility Data
Maxey Community Center (Item #24)
30th & Oxford
ITEM
QUANTITY
Elevator, Escalator
0
Phones
3
Offices
1
Work Stations
1
Computers
1
Restrooms
3
Windows (Include Those on Doors)
18
H2O Fountains
1
Conference Rooms (Meeting Rooms)
4
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
532
Hard Floor ,Square Feet—Unobstructed
430
Hard Floor Square Feet—Obstructed
3,532
Janitor Closets
1
Stairwells
0
Entrances
1
Sidewalk, Patio, Covered Spaces Sq. Ft
500
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 10:00 p.m.
& 7:00 a.m.
OTHER Kitchen (1)
Televisions (1)
NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually. Carpets cleaned twice annually.
64
Custodial Services
Facility Data
Hodges Community Center (item #25)
4011 University
ITEM
QUANTITY
Elevator, Escalator
0
Phones
3
Offices
1
Work Stations
1
Computers
1
Restrooms
2
Windows (Include Those on Doors)
57
H2O Fountains
1
Conference Rooms (Meeting Rooms)
3
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
165
Hard Floor Square Feet—Unobstructed
1,021
Hard Floor Square Feet—Obstructed
5,317
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 10:00 p.m.
& 7:00 a.m.
OTHER Kitchen (1)
Televisions (1)
NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually. Carpets cleaned twice annually.
65
Custodial Services
Facility Data
Copper Rawlings (Item #26)
40th & Avenue B
ITEM
QUANTITY
Elevator, Escalator
0
Phones
3
Offices
2
Work Stations
1
Computers
1
Restrooms
2
Windows (Include Those on Doors)
15
H2O Fountains
1
Conference Rooms (Meeting Rooms)
3
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
0
Hard Floor Square Feet—Unobstructed
531
Hard Floor Square Feet—Obstructed
4,429
Janitor Closets
1
Stairwells
0
Entrances
3
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday -Friday
Hours Cleaned
Between 10:00 p.m.
& 7:00 a.m.
OTHER Kitchen (1)
Televisions (1)
NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually.
66
Custodial Services
Facility Data
Godeke Library (Item #27)
6601 Quaker Avenue
ITEM
QUANTITY
Elevator, Escalator
0
Phones
5
Offices
1
Work Stations
8
Computers
13
Restrooms
4
Windows (Include Those on Doors)
28
H2O Fountains
2
Conference Rooms
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
9,641
Hard Floor Square Feet—Unobstructed, - -
575
Hard Floor Square Feet—Obstructed
725
Janitor Closets
1
Stairwells
0
Entrances
3
Sidewalk, Patio, Covered Spaces Sq. Ft
904
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon through Sat
Hours Cleaned
Between 9:00 p.m. &
8:00 a.m.
OTHER Break Room (1) [Carpeted]
NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
partial areas once annually. Carpets cleaned twice annually.
67
Custodial Services
Facility Data
Safety City (Item #28)
46th & Avenue U
ITEM
QUANTITY
Elevator, Escalator
0
Phones
2
Offices
2
Work Stations
2
Computers
1
Restrooms
4
Windows (Include Those on Doors)
16
H2O Fountains
1
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
1,129
Hard Floor Square Feet—Unobstructed
322
Hard Floor Square Feet—Obstructed
115
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
424
Recycle Bins
1
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 10:00 p.m.
& 7:00 a.m.
OTHER Television (1)
VCR (1)
Answering Machine (1)
Kitchen (1)
NOTE 1: Floor care, Hard surfaces stripped and refinished once annually and scrub and re -coat
partial areas once annually. Carpets cleaned twice annually.
68
Custodial Services
Facility Data
Buddy Holly Center (Item #29)
1801 Avenue G
ITEM
QUANTITY
Elevator, Escalator
0
Phones
10
Offices
2
Work Stations
4
Computers
7
Restrooms
2
Windows (Include Those on Doors)
46
H2O Fountains
1
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
4,018
Hard Floor Square Feet—Unobstructed
1,506
Hard Floor Square Feet—Obstructed
4,521
Janitor Closets
1
Stairwells
0
Entrances
2
Flower beds
9
Sidewalk, Patio, Covered Spaces Sq. Ft
6,770
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon, Wed, Thurs,
Fri & Sat
Hours Cleaned
Between 8:00 a.m. &
10:00 a.m.
OTHER Gallery (5)
Gift Shop (1)
Classroom (1)
Theater (1)
Kitchen (1)
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually. Carpets cleaned twice annually.
Custodial Services
Facility Data
Garden and Arts Center (Item #30)
4215 University
ITEM
QUANTITY
Elevator, Escalator
0
Phones
5
Offices
1
Work Stations
1
Computers
0
Restrooms _
2
Windows (Include Those on Doors)
40
H2O Fountains
1
Conference Rooms (Meeting Rooms)
4
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
704
Hard Floor Square Feet—Unobstructed
1,167
Hard Floor Square Feet—Obstructed
4,861
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
147
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday - Friday
Hours Cleaned
Between 8:00 a.m. &
10:00 a.m.
OTHER Kitchen (1)
"^ Televisions (1)
VCR (1)
Studio/Classroom (1)
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually. Carpets cleaned twice annually.
70
Custodial Services
Facility Data
Groves Branch Library (Item #31)
5520 19th Street
ITEM
QUANTITY
Elevator, Escalator
0
Phones
8
Offices
1
Work Stations
5
Computers
14
Restrooms
3
Windows (Include Those on Doors)
15
H2O Fountains
1
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
9,076
Hard Floor Square Feet—Unobstructed
440
Hard Floor Square Feet—Obstructed
568
Janitor Closets
1
Stairwells
0
Entrances
6
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
4
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon through Sat
Hours Cleaned
Between 9:00 p.m. &
8:00 a.m.
NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Floor care, Hard surfaces stripped and refinished once annually and scrub and
re -coat partial areas once annually. Carpets cleaned twice annually.
71
M
Custodial Services
Facility Data
Patterson Branch Library (item #32)
1836 Parkway
ITEM
QUANTITY
Elevator, Escalator
0
Phones
8
Offices
1
Work Stations
5
Computers
22
Restrooms
3
Windows (Include Those on Doors)
15
H2O Fountains
1
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
9,076
Hard Floor Square Feet—Unobstructed
440
Hard Floor Square Feet—Obstructed
568
Janitor Closets
1
Stairwells
0
Entrances
6
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
4
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon through Sat
Hours Cleaned
Between 9:00 p.m. &
8:00 a.m.
NOTE 1: Custodian(s) is also responsible for setting up and taking down tables and
chairs for classes, meetings, etc.
NOTE 2: Floor care, Hard surfaces stripped and refinished once annually and scrub and
re -coat partial areas once annually. Carpets cleaned twice annually.
72
Custodial Services
Facility Data
Animal Shelter (Item #33)
401 North Ash
ITEM
QUANTITY
Elevator, Escalator
0
Phones
6
Offices
5
Work Stations
6
Computers
6
Restrooms
3
Windows (Include Those on Doors)
7
H2O Fountains
1
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
0
Hard Floor Square Feet—Unobstructed
584
Hard Floor Square Feet—Obstructed
1,691
Janitor Closets
0
Stairwells
0
Entrances
1
Sidewalk, Patio, Covered Spaces Sq. Ft
1,000
Recycle Bins
2
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon through Fri
Hours Cleaned
Between 9:00 p.m. &
8:00 a.m.
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat
all floors once annually.
73
Custodial Services
Facility Data
Animal Shelter Admin (Item #33A)
102 Municipal Drive
ITEM
QUANTITY
Elevator, Escalator
0
Phones
8
Offices
4
Work Stations
0
Computers
3
Restrooms
4
Windows (Include Those on Doors)
17
H2O Fountains
1
Conference Rooms (Meeting Rooms)
2
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
1,327
Hard Floor Square Feet—Unobstructed
708
Hard Floor Square Feet—Obstructed
3,547
Janitor Closets
1
Stairwells
0
Entrances
6
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
2
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon through Fri
Hours Cleaned
Between 9:00 p.m. &
8:00 a.m.
NOTE 1: Floor care, Hard surfaces stripped and refinished once annually and scrub and re -coat
partial areas once annually. Carpets cleaned twice annually.
74
Custodial Services
Facility Data
Tennis Center (Item #34)
3030 66th Street
ITEM
QUANTITY
Elevator, Escalator
0
Phones
3
Offices
1
Work Stations
1
Computers
1
Restrooms
2
Windows (Include Those on Doors)
14
H2O Fountains
1
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
1,105
Hard Floor Square Feet—Unobstructed
0
Hard Floor Square Feet—Obstructed
595
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
1
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Monday/Thursday
Hours Cleaned
Between 8:00 a.m.
and 11:00 a.m.
NOTE 1: Floor care, Carpets cleaned twice annually.
75
A-.
Custodial Services
Facility Data
Traffic Signs & Signals (Item #35)
321 North Ash Avenue
ITEM
QUANTITY
Elevator, Escalator
0
Phones
g .
Offices
1
Work Stations
4 + 22 Test Areas
Computers
4
Restrooms
2
Windows (Include Those on Doors)
16
H2O Fountains
2
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Unobstructed
0
Carpet Square Feet—Obstructed
114
Hard Floor Square Feet—Unobstructed
0
Hard Floor Square Feet—Obstructed
6,088
Janitor Closets
1
Stairwells
0
Entrances
7
Sidewalk, Patio, Covered Spaces Sq. Ft
700
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon., Wed., Fri.
Hours Cleaned
Between 8:00 a.m. &
5:00 P.M.
NOTE 1: Floor care, Hard surfaces stripped and refinished once annually and scrub and re -coat
partial areas once annually. Carpets cleaned twice annually.
76
Custodial Services
Facility Data
Landwer Party House (#36)
2525 Canyon Lake Drive
ITEM
QUANTITY
Elevator, Escalator
0
Phones
1
Offices
0
Work Stations
1
Computers
0
Restrooms
2
Windows (Include Those on Doors)
15
H2O Fountains
1
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet
0
Hard Floor Square Feet—Unobstructed
2,290
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
2,800
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily/As Needed
Hours Cleaned
Between 12:00 a.m.
& 10:00 a.m.
OTHER Kitchen (1)
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat once
annually.
77
"^ Custodial Services
Facility Data
Mahon Party House (Item #371
29th &Chicago
ITEM
QUANTITY
Elevator, Escalator
0
Phones
1
Offices
0
Work Stations
1
Computers
0
Restrooms
2
Windows (Include Those on Doors)
2
H2O Fountains
1
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet
0
Hard Floor Square Feet—Unobstructed
1,465
Janitor Closets
0
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily/As Needed
Hours Cleaned
Between 12:00 a.m.
& 10:00 a.m.
OTHER Kitchen (1).
78
Custodial Services
Facility Data
Outdoor Center Party House (Item #38)
E. Broadway Entrance to Mackenzie Park
ITEM
QUANTITY
Elevator, Escalator
0
Phones
0
Offices
0
Work Stations
0
Computers
0
Restrooms
2
Windows (Include Those on Doors)
55
H2O Fountains
0
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet
0
Hard Floor Square Feet—Unobstructed
1,510
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily/As Needed
Hours Cleaned
Between 12:00 a.m.
& 10:00 a.m.
re
Custodial Services
Facility Data
Lou Stubbs Party House (Item #39)
36th & Avenue N
ITEM
QUANTITY
Elevator, Escalator
0
Phones
1
Offices
0
Work Stations
0
Computers
0
Restrooms
2
Windows (Include Those on Doors)
16
H2O Fountains
0
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet
0
Hard Floor Square Feet—Unobstructed
1,520
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
600
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily/As Needed
Hours Cleaned
Between 12:00 a.m.
& 10:00 a.m.
OTHER Kitchen (1)
P-
80
Custodial Services
Facility Data
K.N. Clapp Party House (Item #40)
46th & Avenue U
ITEM
QUANTITY
Elevator, Escalator
0
Phones
1
Offices
0
Work Stations
0
Computers
0
Restrooms
2
Windows (Include Those on Doors)
12
H2O Fountains
0
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet
0
Hard Floor Square Feet—Unobstructed
1,305
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
625
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily/As Needed
Hours Cleaned
Between 12:00 a.m.
& 10:00 a.m.
OTHER Kitchen (1)
81
Custodial Services
Facility Data
A. B. Davis Party House (Item #41)
42nd & Nashville
ITEM
QUANTITY
Elevator, Escalator
0
Phones
1 .
Offices
0
Work Stations
0
Computers
0
Restrooms
2
Windows (Include Those on Doors)
18
H2O Fountains
0
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet
0
Hard Floor Square Feet—Unobstructed
1,520
Janitor Closets
1
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
600
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily/As Needed
Hours Cleaned
Between 12:00 a.m.
& 10:00 a.m.
OTHER Kitchen (1).
82
Custodial Services
Facility Data
Historic St. Paul's on the Plains (Item #42)
4011 University Avenue
ITEM
QUANTITY
Elevator, Escalator
0
Phones
0
Offices
0
Work Stations
0
Computers
0
Restrooms
2
Windows (Include Those on Doors)
14
H2O Fountains
0
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet
0
Hard Floor Square Feet—Obstructed
850
Janitor Closets
0
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
1,000
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily/As Needed
Hours Cleaned
Between 12:00 a.m.
& 10:00 a.m.
NOTE 1: Custodian is also responsible for setting up and taking down tables and chairs
for classes, meetings, etc.
83
Custodial Services
Facility Data
Streets Offices (Item #43)
502 North 127
ITEM
QUANTITY
Elevator, Escalator
0
Phones
9
Offices
7
Work Stations
1
Computers
8
Restrooms
1
Windows (Include Those on Doors)
12
H2O Fountains
0
Conference Rooms (Meeting Rooms)
1
Carpet Square Feet—Obstructed
1,241
Hard Floor Square Feet—Obstructed
498
Janitor Closets
0
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
450
Recycle Bins
8
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily M -F
Hours Cleaned
Between 8:00 a.m. &
5:00 P.M.
NOTE 1: Floor care: Carpets cleaned twice annually.
84
Custodial Services
Facility Data
LP&L Transformer Shop (Item #44)
600 Municipal Drive
ITEM
QUANTITY
Elevator, Escalator
0
Phones
2
Offices
2
Work Stations
0
Computers
1
Restrooms
1
Windows (Include Those on Doors)
15
H2O Fountains
1
Conference Rooms (Meeting Rooms)
0
Carpet Square Feet—Obstructed
0
Hard Floor Square Feet—Obstructed
1,418
Janitor Closets
0
Stairwells
0
Entrances
2
Sidewalk, Patio, Covered Spaces Sq. Ft
500
Recycle Bins
2
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Mon, Wed, & Fri
Hours Cleaned
Between 8:00 a.m. &
5:00 p.m.
NOTE 1: Floor Care, Hard surface strip and refinish once annually and scrub and re -coat once
annually.
85
Goodwill Industries
Debbie Edwards
71528 1h Street
Lubbock, TX 79404
Debbie,
October 24, 2001
The intent of this letter is to request the addition of service at the George
Woods Community Center at Zenith & Erskine. This addition will be
effective as of October 19, 2001. Facilities Management would like to add
this building to the party house cleaning schedule at the current rate of
$32.99 per cleaning. This building will be cleaned on an as requested basis.
Attached you will find an updated copy of the building information page
and other pages changed due to the addition of this building to the current
contract. These pages are provided to replace the current pages in the
contract.
Sincerely,
Sid Beach
City of Lubbock
Facilities Maintenance Supervisor
No Text
0-4
6
Custodial Services
Facility Data
George Woods Community Center (Item #491
Zenith & Erskine
ITEM
QUANTITY
Elevator, Escalator
0
Phones
2
Offices
1
Work Stations
1
Computers
0
Restrooms
2
Windows (Include Those on Doors)
10
H2O Fountains
1
Conference Rooms (Meeting Rooms)
3
Carpet Square Feet
434
Hard Floor Square Feet—Unobstructed
4,450
Janitor Closets
1
Stairwells
0
Entrances
1
Sidewalk, Patio, Covered Spaces Sq. Ft
0
Recycle Bins
0
Sq. Ft Undeveloped Area
0
Frequency of Cleaning
Daily/As Needed
Hours Cleaned
Between 12:00 a.m.
& 10:00 a.m.
OTHER Kitchen (1)
EXHIBIT A
Custodial Services _
CITY OF LUBBOCK, TEXAS
The Contractor having examined the Specifications, and being familiar with the conditions to be met, hereby submits the following pricing for
furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the
locations and for the prices set forth on this form.
ITEM
LOCATION
MONTHLY
CONTRACT
RATE
SQUARE
FOOTAGE
1.
Municipal Square, 916 Texas Avenue
$11,806.81
104,196
1A.
Parks and Recreation Offices
$ 818.64
7,625
2.
Municipal Building, 1625 131h Street
$ 9,136.60
85,167
3.
Mahon Library, 1306 911 Street
$ 4,596.57
48,926
4.
Health Department, 1902 Texas Avenue
$ 3,934.23
30,247
5.
Building Services Maintenance Shop, 5t1 &
Avenue J
$ 124.18
1,280
6.
Police Storage (Property Room), 816 Texas
Avenue
$ 85.03
1,614
7.
Fire Administration Complex, 1515 East Ursuline
$ 1,600.32
21,436
8.
Police Academy, 508 Davis Street
$ 1,494.82
16,353
9.
Fleet Services (Garage). 324 Municipal Drive
$ 592.56
5,000
10.
Solid Waste (Administration), 324 Municipal Drive
$ 589.78
4,927
11.
Municipal Hill (Electric Distribution), 600 Municipal
Drive
$ 2,028.51
14,606
12.
Water, 600 Municipal Drive
$ 1,141.47
8,784
13.
Pipeline Maintenance, 600 Municipal Drive
$ 476.16
3,344
14.
Lubbock Business Center, 1301 Broadway
$ 8,046.78
66,733
15.
Land Application, 1 Mile East of Loop 289 on East
1911 Street
$ 307.12
1,975
16.
Solid Waste (North Landfill), 17304 North FM
2528
$ 815.13
3,551
17.
Solid Waste (Old Landfill), 6500 North Avenue P
$ 319.20
1,032
18.
Water Treatment Plant, 6001 North Guava
$ 1,663.01
12.050
19.
Water Reclamation Plant, East 37t1 & Guava
$ 1,371.42
9.899
20.
Maggie Trejo Supercenter, 3200 Amherst
$ 1,371.42
10,620
21.
Mae Simmons Community Center, 23"i & Oak
$ 817.24
6,533
22.
1 Mae Simmons Senior Center, 2004 Oak
$ 378.05
2,828
87
0%
0
ITEM
LOCATION
MONTHLY
CONTRACT
RATE
SQUARE
FOOTAGE
23.
Lubbock Senior Citizens Center, 2001 19`" Street
$ 2,347.40
14,974
24.
Maxey Community Center, 301" & Oxford
$ 556.48
4,494
25.
Hodges Community Center, 4011 University
$ 794.70
6,503
26.
Copper Rawlings, 40`" & Avenue B
$ 688.77
4,960
27.
Godeke Library, 6601 Quaker Avenue
$ 1,035.64
10,941
28.
Safety City, 461" & Avenue U
$ 229.18
1,566
29.
Buddy Holly Center, 1801 Avenue G
$ 1,479.95
10,045
30.
Garden & Arts Center, 4215 University
$ 691.88
6,732
31.
Groves Branch Library, 5520 19`" Street
$ 1,021.55
10,084
32
Patterson Branch Library, 1836 Parkway
$ 1,021.55
10,084
33.
Animal Shelter, 401 North Ash
$ 306.58
2,275
33A.
Animal Shelter Admin, 201 North Ash
$ 652.50
5,582
34.
Tennis Center, 3030 66"' Street
$ 197.93
1,700
35.
Traffic Signs & Signals, 321 North Ash Avenue
$ 468.19
6,202
43.
Streets Dept. Offices, 502 North 127
$ 512.72
1,739
44.
LP & L Transformer Shop, 600 Municipal Drive
$ 387.21
1.418
TOTAL SQUARE FOOTAGE
$ 66,030.60
568,025
ITEM
LOCATION
PER
CLEANING
RATE
36.
Landwer Party House, 2525 Canyon Lake Drive
$ 32.99
2,290
37.
Mahon Party House, 291" & Chicago
$ 32.99
1,465
38.
Outdoor Center Party House, East Broadway
Entrance to Mackenzie Park
$ 32.99
1,510
39.
Lou Stubbs Party House, 36`" & Avenue N
$ 32.99
1,520
40.
K.N. Clapp Party House, 46'" & Avenue U
$ 32.99
1,305
41.
A.B. Davis Party House, 42nd & Nashville
$ 32.99
1,520
42.
Historic St. Paul's on the Plains, 4011 University
Avenue
$ 32.99
850
49
George Woods Community Ctr Zenith & Erskine
$ 32.99
4,884
ITEM
SPECIAL TASKS
HOURLY
RATE
45,
Emergency Cleanups -Normal Working Hours: 8
amto5pm
$ 16.00
46.
Emergency Cleanups -After Hours: 5 pm to 8 am
$ 30.00
ITEM
SPECIAL TASK
PER TASK
47.
Special Set-ups (Tables and Chairs, etc.)
$ 12.00
48.
Lubbock Parking Garage Floor Cleaning
$ 500.00
PAYMENT TERMS AND DISCOUNTS - Unless otherwise indicated, payment terms will be net thirty days. The City will pay the certifying
party (TIBH) within thirty days after the receipt of a correct invoice for reasonable work allocable to the contract or after the date of
acceptance of work that meets contract requirements, whichever event occurs later. Discounts for prompt payment requiring payment by the
City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt
by the City of a correct invoice describing reasonable work allocable to the contract or after the date of acceptance of work that meets
contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
:6-7i
v� F
EXHIBIT A
Custodial Services
CITY OF LUBBOCK, TEXAS
The contractor having examined the Specifications, and being familiar with the conditions to be met, hereby submits the
following pricing for furnishing the material, equipment, labor and everything necessary for providing the items listed below
and agrees to deliver said items at the locations and for the prices set forth on this form.
ITEM
LOCATION
MONTHLY
CONTRACT
RATE
SQUARE
FOOTAGE
1.
Municipal Square, 916 Texas Avenue
$11,806.81
104,196
1A.
Parks and Recreation Offices, 1010 9`' Street
$ 818.64
7,6L5
2.
Municipal Building, 1625 13"' Street
$ 9,136.60
85,167
3.
Mahon Library, 1306 91" Street
$ 4,596.57
48,926
4.
Health Department, 1902 Texas Avenue
$ 3,934.23
30,247
5.
Building Services Maintenance Shop, 5'" &
Avenue
$ 124.18
1,280
6.
Police Storage (Property Room), 816 Texas
Avenue
$ 85.03
1,614
7.
Fire Administration Complex, 1515 East Ursuline
$ 1,600.32
21,436
8.
Police Academy, 508 Davis Street
$ 1,494.82
16,353 .
9.
Fleet Services (Garage), 324 Municipal brive
$ 592.56
5,000
10.
Solid Waste (Administration), 324 Municipal Drive
$ 589.78
4,927
11.
Municipal Hill (Electric Distribution), 600 Municipal
Drive
$ 2,028.51
14,606
12.
Water/Streets, 600 Municipal Drive
$ 1,141.47
8,784
13.
Pipeline Maintenance, 600 Municipal Drive
$ 476.19
3,344
14.
Lubbock Business Center, 1301 Broadway
$ 8,046.78
66,733
15.
Land Application, 1 Mile East of Loop 289 on East
19`" Street
$ 307.12
1,975
16.
Solid Waste (North Landfill), 17304 North FM
2528
$ 815.13
3,551
17.
Solid Waste (Old Landfill), 6500 North Avenue P
$ 319.20
1,032
18.
Water Treatment Plant, 6001 North Guava
$ 1,663.01
12,050
19.
Water Reclamation Plant, East 37`" & Guava
$ 1,494.71
9,899
20.
Maggie Trejo Supercenter, 3200 Amherst
$ 1,371.42
10,620
21.
Mae Simmons Community Center, 23ntl & Oak
$ 817.24
6,533
22.
Mae Simmons Senior Center, 2004 Oak
$ 378.05
2,828
ITEM
LOCATION
MONTHLY
CONTRACT
RATE
SQUARE
FOOTAGE
23.
Lubbock Senior Citizens Center, 2001 19th Street
$ 2,347.40
14,974
24.
Maxey Community Center, 30th & Oxford
$ 556.48
4,494
25.
Hodges Community Center, 4011 University
$ 794.70
6,503
26.
Copper Rawlings, 40`h & Avenue B
$ 688.77
4,960
27.
Godeke Library, 6601 Quaker Avenue
$ 1,035.64
10,941
28.
Safety City, 461h & Avenue U _
$ 229.18..,-
_.__. 1,566
29.
Buddy Holly Center, 1801 Avenue G
$ 1,479.95
10,045
30.
Garden & Arts Center, 4215 University
$ 691.88
6,732
31.
Groves Branch Library, 5520 19th Street
$ 1,021.55
10,084
32
Patterson Branch Library, 1836 Parkway
$ 1,021.55
10,084
33.
Animal Shelter, 401 North Ash
$ 306.58
2,275
33A.
Animal Shelter Admin, 201 North Ash
$ 652.50
5,582
34.
Tennis Center, 3030 66`h Street
$ 197.93
1,700
35.
Traffic Signs & Signals, 321 North Ash Avenue
$ 468.19
6,202
43.
Streets Dept. Offices, 502 North 1-27
$ 512.72
1,739
44.
LP&L Transformer Shop, 600 Municipal Drive
$ 387.21
1,418
TOTAL SQUARE FOOTAGE
$ 66,030.60
568,025
ITEM
LOCATION
-
PER
CLEANING
RATE
36.
Landover Party House, 2525 Canyon Lake Drive
$ 32.99
2,290
37.
Mahon Parry House, 29th & Chicago
$ 32.99
1,465
38.
Outdoor Center Party House, East Broadway
Entrance to Mackenzie Park
$ 32.99
1,510
39.
Lou Stubbs Party House, 36`h & Avenue N
$ 32.99
1,520
40.
K.N. Clapp Party House, 46th & Avenue U
$ 32.99
1,305
41.
A.B. Davis Party House, 42nd & Nashville
$ 32.99
1,520
42.
Historic St. Paul's on the Plains, 4011 University
Avenue
$ 32.99
850
ITEM
SPECIAL TASKS
HOURLY
RATE
45.
Emergency Cleanups -Normal Working Hours: 8
amto5pm
$ 16.00
46.
Emergency Cleanups -After Hours: 5 pm to 8 am
$ 30.00
ITEM
SPECIAL TASKS
PER TASK
47.
Special Set-ups (Tables and Chairs, etc.)
$ 12.00
48.
Lubbock Parking Garage Floor Cleaning
$ 500.00
87
POW
k. .
PAYMENT TERMS AND DISCOUNTS - Unless otherwise indicated, payment terms will be net thirty days. The City will pay the certifying
party (TIBH) within thirty days after the receipt of a correct invoice for reasonable work allocable to the contract or after the date of
acceptance of work that meets contract requirements, whichever event occurs later. Discounts for prompt payment requiring payment by the
City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt
by the City of a correct invoice describing reasonable work allocable to the contract or after the date of acceptance of work that meets
contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
r^
r•+e
!
88