Loading...
HomeMy WebLinkAboutResolution - 2001-R0180 - Contract Services For City Of Lubbock Parks - KDC Landscape Architecture - 05/10/2001Resolution No. 2001-80180 May 10, 2001 Item No. 45 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract per RFP #031- 01/RS for A/E services for seven new City of Lubbock parks, by and between the City of Lubbock and KDC Landscape Architecture and Site Planning of Midland, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 10th day of Ma WINDY SITTO ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: V�t 61119 1�'I- Victor KilmarL Purchasing Manager APPROVED AS TO FORM: William de Haas Contract Manager/Attorney gs/ccdocs/Contract-KDC Landscape Arch&Site Planning.res April 30, 2001 , 2001. YOR Resolution No. 2001-RO180 April 25, 2001 Mr. Craig Wuensche Park Development City of Lubbock 1010 9th Street Lubbock, Texas 79457 RE: A/E Services for Seven New Parks Dear Mr. Wuensche: This Letter Agreement, if acceptable to you, shall serve as the means of establishing our agreement and engagement of KDC Landscape Architecture and Site Planning. KDC Landscape Architecture and Site Planning shall be referenced hereafter as "KDC", and the City of Lubbock as "City". Outline of Basic Services. KDC proposes to provide professional Landscape Architectural services on Various Park Sites: — Richard Lopez Park — 5402 Auburn Ave. (8.00 acres) — Jack & Mary Nell Strong Park — 8001 Avenue U (8.00 acres) — Gladys Sims Park — Vicinity of E. Purdue St. & N. Elm Ave. (5.00 acres*) — Naomi Reagan Park — Vicinity of 1 st St. & Niter Ave. (5.00 acres*) — Dr. Armando Duran Park — Vicinity of 26th St. & Kewanee Ave. (8.00 acres*) — Underwood Park — 202 East 74th Street (8.00 acres) — Alex & Verna. Cooke Park — 6302 18th Street (8.00 acres) *indicates approximate acreage to be purchased. • Basic Services, see Attachment A, attached hereto and made a part of this agreement. Compensation for Basic Services. Compensation from the City to KDC to provide professional Landscape Architectural services will be a lump sum amount not to exceed $192,385.00. Professional Services Contract, City of Lubbock & KDC Landscape Architecture and Site Planning Page 1 of 2 Conclusion. KDC Landscape Architecture and Site Planning appreciates opportunity to present this proposal. We will proceed with professional services within 10 working days upon your authorization or Upon the execution of this Letter Agreement and have plans and specifications ready in a timely matter thereafter. Please call if you have any questions or wish to discuss this project further. We look forward to working with the City on this manner. If you have further questions, please do not hesitate to call. Regards, X Ar tecture and Site Planning LA Principal Windy Sitton Mayor ATTEST: Rebecca Garza City Secretary APPROVED AS TO CONTENT: Craig Wlknsche Parks Development Coordinator APPROVED AS TO FORM: 11 Z1� / p� William de Haas Competition and Contracts Manager Professional Services Contract, City of Lubbock & KDC Landscape Architecture and Site Planning Page 2 of 2 Resolution No. 2001—RO180 ATTACIIEMENT "A" KDC LANDSCAPE ARCHITECTURE 306 W. Wall, Suite 1025 Midland, Texas 79701 (915)686-8001 hereafter referred to as the CONSULTANT, and THE CITY OF LUBBOCK, TEXAS hereafter referred to as the OWNER. For the following PROJECT: The CONSULTANT shall provide professional services for the OWNER on the project sites, the extent of which are generally described as seven various public parks sites identified by the OWNER and situated at multiple locations within the City of Lubbock, Texas. The term "CONSULTANT" shall be used in this attachment to define the Prime Consultant or any of the Consultants employed by him for the development of this project. SCOPE OF SERVICES A. The CONSULTANT shall provide design consultation, programming, schematic design, design development, construction documentation, bidding documentation with bid analysis/evaluation of all bids to the OWNER, and construction observation services, as later described, for the scope items as listed within the OWNER'S RFP# 031-01/RS A/E SERVICES FOR SEVEN NEW CITY OF LUBBOCK PARKS: B. The CONSULTANT or those under a separate contract working for him, shall not be responsible for the acquisition of the following items: L The location of unknown underground utilities or other underground obstacles which may prove to be located on the site. 2. Overhead aerial photographs at a controlled scale, if deemed necessary. 3. Engineering or Architectural services other than listed within the Scope of Services. C. The OWNER shall provide the CONSULTANT with all digital, paper, and similar media that may prove helpful in the definition of any or all project sites. This may include mapping, existing aerial photographs, utility or irrigation plans, existing "as built" drawings, or similar items. PROCEDURE The CONSULTANT shall work closely with the OWNER, and the services shall be conducted on a step-by-step basis as provided. Guidelines of the OWNER'S PARKS AND RECREATIONMASTER PLAN will be followed and implemented in this project whenever possible. Professional Services Contract, City of Lubbock & KDC Landscape Architecture and Site Planning Attachment "A" Page 1 of 4 PROGRAMMING The CONSULTANT shall conduct, when and where deemed necessary, public meetings designed to generate the feedback of the immediate neighborhood around any or all sites. These meetings shall be coordinated with the OWNER and shall be conducted at locations defined and arranged by the OWNER The information gathered from these meetings shall be compiled in a written format and copies presented to the OWNER. Information shall then be utilized in the Schematic Design Phase and/or the Design Development Phase of the project. SCHEMATIC DESIGN The CONSULTANT shall prepare schematic sketches graphically showing the design intent of the CONSULTANT's site improvements. These sketches may provide on a periodic basis for the OWNER to review and comment on. The schematic stage will serve as a basis for guidelines in implementing the design development phase. DESIGN DEVELOPMENT Upon the OWNER's authorization to commence design development, the CONSULTANT shall prepare design development drawings. The design development plans will define the character and essentials of the project, including selection of materials. The OWNER shall meet with the CONSULTANT at scheduled review sessions during critical design development stages in order to discuss and review design development drawings to that date. The CONSULTANT shall assist the OWNER in filing the appropriate plans and documents which are required to secure the necessary design approvals from any governmental agencies having jurisdiction over the project, such as the Texas Department of License Review (TDLR). The charged fees by such organizations or bodies to review such plans shall be passed on directly to the OWNER with 0% (zero percent) mark up by the CONSULTANT. Written proof of such cost shall accompany all such items. CONSTRUCTION DOCUMENTATION Upon the OWNER'S approval of the design development plans, the CONSULTANT will develop working drawings and technical sections of specifications to construct the work and shall prepare a final estimate of probable construction cost. The CONSULTANT shall prepare working drawings and technical sections of specifications to reasonably conform to applicable codes and regulations of governmental bodies having jurisdiction over the work at the time of preparations. The CONSULTANT shall not be held responsible for changes in codes and/or regulations that occur after the preparation of the documents. The CONSULTANT shall assist the OWNER in developing the Bidding and Contract Requirements and General Requirements divisions of the written specifications necessary for the successful bidding of this project. BIDDING OR NEGOTIATION PHASE The CONSULTANT shall prepare all above mentioned construction documents in a format recognized and approved by the OWNER for formal public bidding. The charged fees by newspapers or similar bodies advertise such documents shall be passed on directly to the OWNER with 0% (zero percent) mark up by the CONSULTANT. Written proof of such cost shall accompany all such items. After receiving bids, the CONSULTANT shall assist the OWNER in evaluating bids, placing recommendations of contractors, or negotiating proposals. CONSTRUCTION OBSERVATION The CONSULTANT shall make periodic visits, or as necessary at specific times directed by the OWNER, to the site to familiarize himself generally with the progress and quality of construction and to determine in general if the constructions is proceeding in accordance with the CONSULTANT's design intent and construction documentation. On the basis of its observations while at the site, the CONSULTANT will keep OWNER Professional Services Contract, City of Lubbock & KDC Landscape Architecture and Site Planning Attachment "A" Page 2 of 4 informed of the progress of construction. The CONSULTANT shall endeavor to secure compliance by the CONTRACTOR to the plans and specifications by notifying the OWNER of any variances. The CONSULTANT may recommend to the OWNER the rejection of work failing to conform to the contract documents. When such recommendations are not approved by the OWNER, it is understood that the CONSULTANT shall not assume responsibility for further actions that may result due to the failure to follow specifications. The CONSULTANT shall not be responsible for construction means, methods, techniques, sequences or procedures in connection with the work, and the consultant shall not be responsible for the Contractor's errors or omissions or failure to carry out the work in accordance with the contract documents. MEETINGS AND SITE VISITS This agreement includes Professional Service time for meetings for design coordination with the OWNER. This agreement also includes site visit/construction observation meetings. Travel expenses to other sites, suppliers, or manufacturers outside of the Lubbock area that have been requested by the OWNER shall be billed as Reimbursable Expenses. FEES AND TERMS Based upon the project scope, professional fees for this project shall be paid to the CONSULTANT a lump sum fee not to exceed $192,385.00 This fee shall be itemized as follows: Programming and Schematic Design Phase 15% Design Development Phase 25% Construction Documentation Phase 40% Bidding and Negotiation Phase 10% Construction Observation 10% 100% Upon acceptance of the Proposal by all required parties, the CONSULTANT shall submit monthly invoices for all or portions of the above listed services to the OWNER. Payments shall be sent to: KDC Landscape Architecture 306 W. Wall, Suite 1025 Midland, Texas 79701 EXTRA SERVICES When extra services, outside of those defined in this Agreement, are required, they shall be billed at an hourly rate of $125.00. The CONSULTANT shall submit for the OWNER'S approval, an estimate of extra services fees prior to commencement of the service. RIGHT TO SUSPEND SERVICES The CONSULTANT shall have the right to suspend services on this project if the CONSULTANT has unpaid invoices over sixty (60) days past due from date of invoice. The OWNER reserves the right to suspend payment if the CONSULTANT is not proceeding with services that will contribute to the timely or proper completion of this project. OWNERSHIP OF DOCUMENTS Original drawings and/or documents, are the property of the CONSULTANT. The drawings and/or documents are not to be used on other projects except by written agreement of the CONSULTANT. The CONSULTANT Professional Services Contract, City of Lubbock & KDC Landscape Architecture and Site Planning Attachment "A" Page 3 of 4 411 will review all relevant as -built drawings supplied by the contractor at the completion of the project, and will pass copies of these on to the OWNER for storage. REIMBURSABLE EXPENSES The following items shall be known as "reimbursable expenses" at billed to the OWNER at a 0% mark-up. These items include: Surveys of Sites - If Necessary Hydrology Studies — If Necessary Archeological or Similar Studies — If Necessary Rendered Perspectives or Architectural 3D Type Renderings Requested by OWNER Travel Outside of Lubbock/Midland/Odessa Requested by OWNER Fees Charged by TBAE for Plan Review LAW All agreements shall be interpreted and enforced according to the laws of the State of Texas. TERMINATION It is understood that these services may be terminated upon ten (10) days written notice for good reason by either party. In this event, the CONSULTANT shall be compensated for all work performed prior to date of termination at the rates set forth above. END OF ATTACHMENT "A" Professional Services Contract, City of Lubbock & KDC Landscape Architecture and Site Planning Attachment "A" Page 4 of 4