HomeMy WebLinkAboutResolution - 2001-R0009 - Agreement With Delta Airport Consultants, Inc For ARFF Training Facility - 01/25/2001Resolution No. 2001-R 0009
January 25, 2001
Item No. 25
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, Amendment No. 5 to the
Agreement dated May 22, 1997, between the City of Lubbock and Delta Ali -port
Consultants, Inc. for the ARFF Training Facility at Lubbock International Airport, and
related documents. Said Amendment No. 5 is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council this 25th day of January , 2001.
ql�
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� 9- - -
WINDY SlYiOTq, MAYOR
ATTEST:
Q
Becky Garza
Interim City Secretary
APPROVED AS TO CONTENT:
of Aviation
APPROVED AS TO FORM:
William de Haas
Contract Manager/Attorney
Dh/Ccdocs/Amendment#5,ARFF Training Facility.Res
January 16, 2001
Resolution No. 2001-R0009
January 25, 2001
Item No. 25
AMENDMENT NO. FIVE (5)
TO THE
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF LUBBOCK, TEXAS
the OWNER
AND
DELTA AIRPORT CONSULTANTS, INC.
the ENGINEER
DATE: NOVEMBER 30, 2000
DELTA PROJECT NO. TX 00103
TASK 5 - Aircraft Rescue and Firefighting (ARFF) Training Facility (Construction Phase
Services)
AMENDMENT NO. FIVE (5)
TO THE AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN OWNER AND ENGINEER
FOR PROFESSIONAL SERVICES
NOVEMBER 30, 2000
TASK 5 Aircraft Rescue and Firefighting (ARFF) Training Facility (Construction
Phase Services)
This AMENDMENT NO. FIVE (5), dated November 30, 2000, is made a part of the Agreement
for Professional Services dated May 22, 1997, between the City of Lubbock, Texas, the OWNER,
and Delta Airport Consultants, Inc., the ENGINEER, for work at Lubbock International Airport,
Lubbock, Texas.
The following revisions and/or additions are made to the original Agreement:
ADD the following paragraphs to Article 6:
6.7 Task 5 - Construction Phase - It is understood that the ENGINEER will proceed with
Task 5 Construction Phase Services after a Notice -to -Proceed from the Owner. The
contractor's schedule for construction is 220 days from the Notice -to -Proceed. Delta's
work will be completed within 90 calendar days after final acceptance.
ADD the following paragraphs to Article 7:
7.18 Task 5 - Aircraft Rescue and Firefighting Training Facility - Construction Phase Services -
Construction administration, construction observation workhours, resident project
representative services, direct non -salary expenses, and subcontracted Q/A testing
mechanical, architectural and record drawing survey services will be compensated on a
unit price plus fixed fee basis. Compensation for these services shall be limited to an
initial budget amount of $408,978 unless written authorization has been received from the
Owner. The budget amount is based upon an estimated cost of $362,340 and a fixed fee
of $46,638.
1 TX 00103 C053.AM5
The following attachments are made part of this Amendment:
Attachment "AMD 5-1": Workhour & Fee Summaries
Attachment "AMD 5-2": Subconsultant RFPs & Proposals
All other, provisions of the original Agreement remain unchanged.
OWNER:
City of Lubbock
1625 13th Street, Suite L-04
Lubbock, Texas 79401
4indyy4SW4
Mayor
Date: January 25, 2001
ATTEST:
L",
BECKY GARZA, Interim Ci4 Sec.
APPROVED AS TO CONTENT:
Ma arle, Director of Aviation
ENGINEER:
Delta Airport Consultants, Inc.
7333 Whitepine Road
Richmond, Virginia 23237
Kenneth W. Brammer, P.E.
Vice President
Date: TDG-C--Z1 k Z060
Notary
APPROVED AS TO FORM:
Com`^TYc�c� �c�,no,gcr / �i rTc�.f✓��
2 TX 00103 C053.AM5
Resolution No. 2001-R0009
ATTACHMENT "AMD 5-1"
WORKHOUR & FEE SUMMARIES
ATTACHMENT "AMD 5-1"
SUMMARY OF ESTIMATED WORKHOURS
Construction Phase Services
AIRCRAFT RESCUE AND FIREFIGHTING TRAINING FACILITY
LUBBOCK INTERNATIONAL AIRPORT
LUBBOCK, TEXAS
Project No. TX 00103
Date: November 30, 2000
Description
No.
Sr PM
(hr)
PM
(hr)
PE
(hr)
TECH
(hr)
Clerical
(hr)
RPR
(hr)
CONSTRUCTION - BASIC SERVICES
0
220 Cal Days Construction
0
2
8
8
Preconstruction Conference
1
2
12
0
0
1
12
Coordinate / Review Testing
2
0
12
20
0
0
0
Construction Correspondence
12
4
24
40
0
4
0
Coordinate with owner
0
0
28
12
0
0
0
Construction Site Visits
15
0
108
72
0
20
0
Coordinate Res Proj Rep
340
8
36
24
0
0
0
Shop Drawing Review
0
24
28
0
0
0
Process Contr. Pay Request
10
2
16
20
0
8
0
Final Inspection
1
0
12
0
0
2
0
Punch List Inspection
1
0
12
0
0
0
0
Final Quantity Review
2
4
8
8
0
0
Workhour Subtotal:
CONSTRUCTION -ADDITIONAL SERVICES
Budget Summary
Coordinate with Subconsultants
Coordinate with FAA
Coordinate with City
Record Drawings
Final Project Report
Resident Project Rep (56 hours/weel + 10 pre
/post days @ 8 hours/day)
Workhour Subtotal:
Total Work Hours
File: 00103fe03. WK4
18 288 224 8 35 12
9 2
4
8
0
8
0
4
24
24
0
0
0
2
8
8
0
0
0
0
8
8
0
0
0
2
8
16
40
0
16
2
4
12
0
4
0
0
0
40
0
0
1800
12
56
116
40
12
1816
30
344
340
48
47
1828
ATTACHMENT "AMD 5-1"
SUMMARY OF ESTIMATED FEES
Construction Phase Services
AIRCRAFT RESCUE AND FIREFIGHTING TRAINING FACILITY
LUBBOCK INTERNATIONAL AIRPORT
LUBBOCK, TEXAS
Project No. TX 00103
Date: November 30, 2000
File: 00103fe03.WK4
Est
Fixed
Cost
Fee
Totals
1) Workhour Cost
a) Basic Services
hours
Rate
Senior Project Manager
18
$117
2,106
316
Project Manager
288
$98
28,224
4,234
Project Engineer
224
$57
12,768
1,915
Technician
8
$43
344
52
Clerical
35
$45
1,575
236
RPR
12
$51
612
92
Subtotal:
585
$45,629
$6,845
$52,474
15%
b) Additional Services
Senior Project Manager
12
$117
1,404
211
Project Manager
56
$89
4,984
748
Project Engineer
116
$57
6,612
992
Technician
40
$43
1,720
258
Clerical
12
$45
540
81
RPR
1816
$51
92,616
13,892
Subtotal:
2052
$107,876
$16,182
$124,058
15%
2) Direct Nonsalary Expenses
Travel (Delta)
35,000
5250
Per Diem (230 Nights @ $85/night)
19,550
2933
Subtotal
$54,550
$8,183
$62,733
15%
3) Subcontracted Services
Q/A Testing (Terra) DBE
5,835
584
Mechanical (CH2M-Hill)
140,450
14,045
Construction Phase Surveys
8,000
800
Subtotal
$154,285
$15,429
$169,714
10%
4) Totals:
$362,340
$46,638
$408,978
Article 7.18 - Phase 111 Reimbursable Budget Amount:
USE
$408,978
DBE % (est)
5,835
1%
File: 00103fe03.WK4
Resolution No. 2001-R0009
ATTACHMENT "AMD 5-2"
SUBCONSULTANT RFPs & PROPOSALS
OHL " 'A
AIRPORT CONSULTANTS, INC.
engineers - planners
Charlotte, NC Fort Worth, TX Harrisburg, PA Richmond, VA
November 16, 2000
Mr. Dean L. Rue, P.E.
CH2M-Hill
Rocky Mountain Region
P. O. Box 241325
Denver, CO 80224-9325
RE: Request for Proposal -Construction Phase Services
New Aircraft Rescue and Firefighting Training Facility
Lubbock International Airport
Lubbock, Texas
AIP Project No. 3-48-0138-22-00
Delta Project No. TX 00103
Dear Mr. Rue:
Delta requests a proposal from your firm to provide construction phase services for the new
Aircraft Rescue and Firefighting Training Facility for the referenced project. Please provide an
hourly fee estimate and direct costs for the scope of work presented below.
SCOPE
1. Provide Mechanical/Processing and Architectural Construction Phase Services in order to
support the design completed by CH2M-Hill for this project. This should include but not
be limited to the following:
A. Attendance at the pre -construction meeting
B. Review of pertinent shop drawing submittals
C. Material Submittal and Review
D. Three site visits including final inspection
E. Special inspections or other necessary inspections in accordance with the
appropriate Texas building codes.
E. Sealed Record Drawings
F. Other items of scope work as deemed appropriate
(Please provide a listing of these items in your proposal)
2. Employees from your firm who perform work on the airport shall have the insurance
requirements as contained in our current agreement for Final Design Phase Services.
7333 Whitepine Road Telephone (804) 275-8301
Richmond, Virginia 23237 Fax (804) 275-8371
Homepage: http://www.deltaairport.com E-mail: delta@deltaairport.com
Mr. Dean L. Rue, P.E.
November 16, 2000
Page 2
3. If accepted your proposal shall serve as a basis for a not -to -exceed fee which will be
incorporated into the existing agreement between Delta Airport Consultants and CH2M-
Hill dated April 19, 2000.
4. Since this project is also anticipated to be federally funded, your firm shall abide by the
Title VI Assurances attached.
5. As soon as your services are complete, your firm should invoice Delta Airport
Consultants, Inc. All invoices shall be received by Delta by the 25th of each month.
Your invoice will then be included with the next Delta invoice. Payment for your services
will be forwarded within fourteen (14) days upon receipt of payment from the Owner.
6. As a portion of the project is located within the active Aircraft Operational Area (AOA),
all employees shall coordinate an escort to the site through Delta Airport Consultants.
Delta will be providing materials testing services associated with the foundation and concrete
design. Please provide a list of any additional testing necessary.
Delta is requesting your proposal on or before December 15, 2000. It is anticipated that
Notice -to -Proceed for your work will be given in the spring of 2001. Final record drawing plans
and documents are anticipated to be required in the fall or winter of 2001/2002.
Should you have any questions, please give me a call. I look forward to working with you and
CH2M-Hill on this project.
Sincerely,
C. Long , P.E.
JCL:drs
Enclosure
cc: Susan Winslow, P.E., Delta/TX wo/encl.
TX 00103 0049
CH2MHILL
t
November 29, 2000
158870.A1
Mr. John C. Longnaker, P.E.
7333 Whitepine Road
Richmond, VA 23237
F09 1 2000
DEC
�l
BY
Subject: Proposal for Construction Phase Services
New Aircraft Rescue and Firefightining Training Facility
Lubbock International Airport
AIP Project No. 3-48-0138-22-00
Delta Project No. TX 00103
Dear Mr. Longnaker:
Resolution No. 2001-R0009
CH2M HILL
100 Inverness Terrace East
Englewood, CO
80112-5313
P.O. Box 241325
Denver, CO
80224-9325
Tel 303.771.0900
Fax 303.754.0199
Thank you for requesting our professional services to provide construction phase services
for the new Aircraft Rescue and Firefighting (ARFF) Training facility for the Lubbock
International Airport. The scope of work is presented below.
CH2M HILL will, provided mechanical/process and structural/ architectural construction
phase services for the new ARFF training facility project. The services we will provide
include the following tasks.
A. Attend the preconstruction meeting. Mr. Peterson, our technical project manger will be
our representative at this meeting.
B. Review pertinent shop drawing submittals and material submittals and review
C. Conduct three site visits, including final inspection, during construction to inspect the
progress of the work. The site visits will include two visits by Mr. Peterson and one visit
by our senior instrumentation/ electrical design engineer.
D. Startup services will include 2 site visits by Mr. Peterson with a onsite time duration of 3
weeks and 1 site visit by our senior instrumentation/ electrical design engineer with a
onsite time duration of 1 week. Start-up services will provide instruction to the
contractor in proper start-up, testing, troubleshooting, and fine-tuning of the process
systems.
E.. Prepare record drawings.
Mr. John C. Longnaker, P.E.
Page 2
December 12, 2000
158870.A1
Our not -to -exceed proposed fee for this proposed work scope is $140,450. Attached is a
summary of the costs for each task and the labor and expense break down estimates for
each.
We are pleased to be a part of your team, and look forward to working with the Lubbock
International Airport Staff in completing this very important project. If you have any
questions please call.
Sincerely,
CH2 HILL
Dean L. Rue, P.E.
Program Manager
BOI \ SDCproposa 11. doc
c: Randall H. Peterson, P.E./Boise
Project Manager
Resolution No. 2001-R0009
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®E TA Resolution No. 2001-R0009
A/RIPORT CONSULTANTS, /NC.
engineers - planners
Charlotte, NC Fort Worth, TX Harrisburg, PA Richmond, VA
November 14, 2000
Mr. Ali Behpour
Manager, Material Testing
Terra Engineers, Inc.
5208 34th Street
Lubbock, Texas 79490-6605
RE: Request for Proposal - Acceptance Testing
ARFF Training Facility
Lubbock International Airport
Lubbock, Texas
AIP Project No. 3-48-0138-22-00
Delta Project No. TX 00103
Dear Mr. Behpour:
Delta Airport Consultants, Inc. is requesting a proposal for construction acceptance testing at
Lubbock International Airport for the above referenced project. The proposal should be based
on the following scope of work:
SCOPE
1. The acceptance testing services shall consist of the testing of approximately:
a. 9,400 tons of R-247 TXDOT Type A, Garde 2 Flexible Base
b. 400 square yards of miscellaneous concrete (sidewalk, curb & gutter, paved ditch,
etc.)
C. 5,000 square yards of P-152 earthwork, subgrade, utility backfill, etc.
d. Acceptance testing for building foundation in accordance with local and state
building code requirements.
e. Acceptance testing for all building construction in accordance with local and state
building code requirements.
2. The testing of the above items shall be completed in accordance with the enclosed plans
and specifications.
3. The anticipated contract time is 220 consecutive calendar days. It is expected that your
services will be completed on an on-call basis, with a required response time of 24
hours. It is anticipated that construction will start in February 2001.
4. A final report summarizing all of the testing completed, along with copies of all test
reports shall be submitted at the completion of the project.
7333 Whitepine Road Telephone (804) 275-8301
Richmond, Virginia 23237 Fax (804) 275-8371
Homepage: http://www.deltaairport.com E-mail: delta@deltaairport.com
Mr. Ali Behpour
November 14, 2000
Page 2
GENERAL
5. If accepted, your proposal shall serve as a basis for a not -to -exceed contract directly with
Delta Airport Consultants, Inc. The proposal should include a fee schedule, estimated
workhours, and anticipated non -salary cost. A copy of Delta's subconsultant contract has
been attached for your review. A completed contract for your execution will be
forwarded with the notice -to -proceed.
6. As soon as your services are complete, your firm should invoice Delta Airport
Consultants, Inc. Your invoice will then be included with the next Delta invoice.
Payment for your services will be forwarded within ten (10) days upon receipt of
payment from the Owner.
7. Since this project is funded by the Federal Government, please confirm that your firm
is in compliance with the attached Title VI Assurances.
8. If your firm is a Disadvantaged Business Enterprise, please include a copy of your DBE
certification with your proposal.
Delta is requesting receipt of your written proposal on or before November 27, 2000. It is
anticipated that a notice -to -proceed for your work will be given during February 2000.
If you should have any questions concerning this matter, please do not hesitate to contact our
office.
Sincerely,
C
�
Jon C. Longn er P.E.
JCL:blg
Enclosure
cc: John McGinley, Deputy Director for Operations wo/encl
TX00103CO48
November 28, 2000
TERRA ENGINEERS, INC.
P.O. BOX 16605 • LUBBOCK, TEXAS 79490-6605
Delta Airport Consultants, Inc.
7333 Whitepine Road
Richmond, Virginia 23237
Attn.: Mr. John Longnaker, P.E.
L� h L� i i
DEC 0 1 2000 L
.. 5208 -
TH STREET
6) 793-4768
Resolution No. 2001—R0009
RE. Revised Fee Schedule for Construction Material Testing Services for Acceptance Testing ARFF
Training Facility — Lubbock International Airport, AIP Project No. 3-48-0138-22-00, Delta
Project No. TX00103, Lubbock, Texas
Dear Mr. Longnaker:
As per our telephone conversation of November 28, 2000 we are pleased to provide you with a revised
fee proposal for the above referenced project.
Terra Engineers, Inc. appreciates the opportunity to be of service to you on this project. If you should
have any questions please feel free to call me at (806) 793-4767.
Sincerely,
TERRA ENGINEERS, INC.
_'e� toclkkal�
Ali Behpour, B.S.
Manager, Material Testing
Encl: As above
SOIL INVESTIGATION • MATERIAL TESTING • ENVIRONMENTAL SERVICES • PROFESSIONAL ENGINEERING SERVICES • NDT
Mr. J. Longnaker
November 28, 2000
Page 2 of 2
FEE SCHEDULE FOR CONSTRUCTION MATERIAL TESTING SERVICE
Project: Acceptance Testing ARFF Training Facility - Lubbock International Airport,
AIP Project No. 3-48-0138-22-00, Delta Project No. TX00103, Lubbock, Texas
NO.
DESCRIPTION OF TEST
UNIT
QTY
ASTM
Standard
UNIT
COST
EXT.
1.0
FLEXIBLE BASE
ea
2
ASTM D-4318
45.00
90.00
1.1
Liquid Limit / Plasticity Index
ea
2
Tex 104-E/ 106-E
45.00
90.00
1.2
Linear Shrinkage
ea
2
Tex 107-E
45.00
90.00
1.3
Sieve Analysis
ea
2
Tex 110-E
35.00
70.00
1.4
Moisture Density Relation
ea
2
ASTM D-698
90.00
180.00
1.5
Wet Ball Mill
ea
2
Tex 116-E
175.00
350.00
1.6
In-place Density Sand Cone (minimum of
ea
25
ASTM D-1556
45.00
1,125.00
4.0
two per trip)
2.0 EARTH WORT{
2.1
Moisture/Density Relations
ea
2
ASTM D-698
90.00
180.00
2.2
Liquid Limit / Plasticity Index
ea
2
ASTM D-4318
45.00
90.00
2.3
In-place Density Sand Cone (minimum of
6
ASTM D-1556
two per trip)
3.0
PORTLAND CEMENT CONCRETE
3.1
Making, Curing, & Testing
set of 3
6
ASTM D -C-31 & 39
60.00
360.00
3.2
Slump
ea
6
ASTM D-143
10.00
60.00
3.3
Air
ea
6
ASTM D-231
15.00
90.00
4.0
MISCELLANEOUS
4.1
Technician Time
Per/hr
35 trips
90.00
3,150.00
TOTAL 5,835.00
SOIL INVESTIGATION • MATERIAL TESTING • ENVIRONMENTAL SERVICES • PROFESSIONAL ENGINEERING SERVICES • NDT