HomeMy WebLinkAboutResolution - 2001-R0002 - Contract For Coliseum Sound System - Norris Audio Video Systems - 01/11/2001Resolution No. 2001-80002
January 11, 2001
Item No. 14
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a contract for City of
Lubbock coliseum sound system renovation per ITB #265-00/RS, by and between City of
Lubbock and Norris Audio Video Systems of Amarillo, Texas, and related documents.
Said contract is attached hereto and incorporated in this resolution as if fully set forth
herein and shall be included in the minutes of the City Council.
Passed by the City Council this 11th day of January '2001.
i
y
INDY SITfi h , MAYOR
ATTEST:
Z�
Becky Garza, Interim City Secretary
APPROVED AS TO CONTENT:
Victor Kil an, Purchasing Manager
APPROVED AS TO FORM:
William de Haas
Contract Manager/Attorney
gs:ccdocs/Norris Audio Video Sysses
Jan 3, 2001
, 77
PR
,g�
BOND CHECK
BEST RATING
110EN41) IN MASdfTEBY
CITY OF LUBBOCK
SPECIFICATIONS FOR
CITY OF LUBBOCK COLISEUM SOUND SYSTEM RENOVATION
BID #265-00IRS
" A City Of Planned Progress-,'
CITY OF LUBBOCK
Lubbock, Texas
a
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
.�
162513 TH STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167
FAX:(806)775-2164
http://purchasing.ci.lubbock.tx.us
ITB #00-265/RS, Addendum #3
ADDENDUM #3
ITB #265-00/RS
City of Lubbock Coliseum Sound
System Renovation
MAILED TO VENDOR: November 14, 2000
CLOSE DATE: November 21, 2000 @ 2:00 P. M.
The following items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the ITB documents is supplemented here, the original requirements, not
affected by this addendum, shall remain in effect.
1. Please find enclosed the revised City of Lubbock Bid Form, which includes the three options as
stated in the specifications for this project. Also enclosed is the current schedule of events for this
facility.
2. In the Specifications, Page 9, Section 2.12, CEILING MOUNTED LOUDSPEAKER ASSEMBLIES
has been deleted.
3. In the Specifications, Page 9, Section 2.11, MAIN LOUDSPEAKERS, Item E, #6, Sub1-Sub4 has
been changed from TL880D to be XI -2181F. Option #1, Sub5-Sub8 shall also be changed from
TL880D to be XI -2181F. On the Drawings, Page 1 SS -1, and Page SS -3, Sub1-Sub8 shall be
changed from TL880D to be XI -2181 F.
4. In the Specifications, Page 1, Section 1.3, QUALITY ASSURANCE, please add the following:
C. "All rigging hardware must meet or exceed ASTM A 153 standards."
5. Please find enclosed pages R1, R2, and R3 indicating the location and details for a quantity of one
(1) additional Mic. Jack to be located in the Skate Room. Also, a quantity of two (2) Key switches
with on/off indicators will be required. One at the current location, and one at the Skate Room.
6. The Time for Completion has been changed from sixty (60) consecutive calendar days to be sixty
(60) working days.
7. The current sound system must be operational at all events in the Coliseum during the completion of
this project.
All requests for additional information or clarification must be submitted in writing and directed to:
Questions may be faxed to
or Email to:
265-00/Rsadd3
r"R
Ron Shuffield, Senior Buyer
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
(806)775-2164
Rshuffield@mail.ci.Iubbock.tx.us
THANK YOU,
CITY OF LUBBOCK
Ron Shuffield
Senior Buyer
PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID.
BID SUBMITTAL
LUMP SUM BID CONTRACT .
DATE:
PROJECT NUMBER: #265-00/RS - CITY OF LUBBOCK COLISEUM SOUND SYSTEM RENOVATION
Bid of (hereinafter called Bidder)
To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
Gentlemen:
The Bidder, in compliance with your Invitation to Bid for the construction of a CITY OF LUBBOCK COLISEUM SOUND
SYSTEM RENOVATION having carefully examined the plans, specifications, instructions to bidders, notice to bidders and
all other related contract documents and the site of the intended work, and being familiar with all of the conditions
surrounding the construction of the intended project including the availability of materials and labor, hereby intends to
furnish all labor, materials, and supplies; and to construct the project in accordance with the plans, specifications and
contract documents, within the time.set forth therein and at the price stated below. The price to cover all expenses
incurred in performing the work required under the contract documents.
MATERIALS: ($
SERVICES: ($
TOTAL BID:
($ )
PM
(Amount shall be shown in both words and numerals. In case of discrepancy, the amount shown in words shall govern.)
r�
OPTION #1: Subwoofers Sub5-Sub8: Four units: X1-2181 F or approved equal. Power Amplifiers PA13, PA14: Two
units: QSC PL9.0 or approved equal.
MATERIALS:
($ )
SERVICES:
($ )
TOTAL BID OPTION #1: ADD
($ )
OPTION #2: Furnish one portable mixer, for use at the announcer position:
Shure M268 or approved equal, with 50 -foot
XLR cable.
MATERIALS:
($ )
SERVICES:
($ )
TOTAL BID OPTION #2: ADD
($ )
OPTION #3: Furnish and install one new wireless microphone system: Shure
UC -series UHF wireless, with hand-held
Beta -58 head, or approved equal.
MATERIALS:
($ )
SERVICES:
($ )
+
TOTAL BID OPTION #3: ADD
($ )
a-
Bidder hereby agrees to commence the work on the above project on or before a date to be specified in a written
"Notice to Proceed" of the Owner and to fully complete the project within 60 (SIXTY) working days thereafter as stipulated
in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages
the sum of $150.00 (ONE HUNDRED FIFTY DOLLARS) for each consecutive calendar day in excess of the time set forth
herein above for completion of this project, all as more fully set forth in the general conditions of the contract documents.
,,.. Bidder understands and agrees that this bid submittal shall be completed and submitted in accordance with
instruction number 28 of the General Instructions to Bidders.
Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the
bidding.
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days
after the scheduled closing time for receiving bids.
The undersigned Bidder hereby declares that he has visited the site of thework and has carefully examined the
plans, specifications and contract documents pertaining to the work covered by this bid, and he further agrees to
commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on
which he has bid; as provided in the contract documents.
,.., Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's check or
certified check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable
without recourse to the order of the City of Lubbock in an amount not less than five percent (5%) of the total amount of the
bid submitted as a guarantee that bidder will enter into a contract, obtain all required insurance policies, and execute all
necessary bonds (if required) within (ten) 10 days after notice of award of the contract to him.
Enclosed with this bid is a Cashier's Check or Certified Check for
Dollars ($ ) or a Bid Bond in the sum of' Dollars
($ ), which it is agreed shall be collected and retained by the Owner as liquidated damages in the
event the bid is accepted by the Owner and the undersigned fails to execute the necessary contract documents,
insurance certificates, and the required bond (if any) with the Owner within ten (10) days after the date of receipt
of written notification of acceptance of said bid; otherwise, said check or bond shall be returned to the
undersigned upon demand.
Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract
documents made available to him for his inspection in accordance with the Notice to Bidders.
Pursuant to Texas Local Government Code 252.043(a), a
competitive sealed bid that has been opened may not be
changed for the purpose of correcting an error in the bid
price. Therefore, any corrections to the bid price must
be made on the Bid Submittal form prior to bid opening.
(Seal if Bidder is a Corporation)
ATTEST:
Secretary
Bidder acknowledges receipt of the following addenda:
Addenda No
r■+ Addenda No
Addenda No
Date
Date
Date
2
Date:
Authorized Signature
(Printed or Typed Name)
Company
Address
City, County
State Zip Code
Telephone: -
Fax: -
c
Pacific
3
Native American
Other (Specifv)
Addenda No. Date
Addenda No. Date
M1WBE Firm: Wom
His
.d
r-
.•s
w�a
c
Pacific
3
Native American
Other (Specifv)
rM
Calendar of Events
November 13, 2000 - March 31, 2001
COL
Sho� w Dates
Event
11/05!00 12:00 AM
South Plains Professional Hockey
Status: Tentative
11/30/00 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator:
Space Booked
COLISEUM 11/05/0012:00
AM -11/30/00 12.00 AM
11/14/00 12:00 AM
Stardate Concerts, Inc.
Status: Tentative
11/16/00 12:00 AM
Stardate Concerts. Inc.
Event Type: CONCERT
Keith Welch
Event Class:
10430 Shady Trail #103
Event Category:
Dallas. TX 72220
Coordinator:
Space
Booked
COLISEUM 11/14/00 12:00
AM -11/18/00 12:00 AM
11/16/00 12:00 AM
South Plains Professional Hockey
Status: Definite
11/16/00 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator:
Space
Booked
COLISEUM 11/16/0012:00 AM -11/16/00 12:00 AM
11/18/00 12,00 AM
South Plains Professional Hockey
Status: Definite
11/18/00 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator:
Space
Booked
COLISEUM 11/18/00 12,00 AM -11/18/00 12:00 AM
11/24/00 12:00 AM
South Plains Professional Hockey
Status: Definite
11/25/00 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event. Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator:
Space
Booked
COLISEUM 11/24/00 12:00 AM -11/25/00 12:00 AM
11/30/00 12:00 AM
Glen Smith Presents
Status: 2ND Hold
11/30/00 12:00 AM
Glen Smith Presents
Event Type:
Glen Smith
Event Class:
2321 W.R. Larson Road
Event Category:
San Antonio, TX 78261
Coordinator:
Main 210-438-3800
Space Booked
COLISEUM 11/30/00 12:00 AM -11/30/00 12:00 AM
11/13/2000
Calendar of Events 11/132000
November 13, 2000 - March 31, 2001
COL
Show Dates
Event
Bookings inform; 988 will be using concourse area for dressing roomsletc, Hockey is aware of it and
12/01/00 12:00 AM
South Plains Professional Hockey
Status: Definite
12/17/00 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator:
Space
Booked
COLISEUM 12101/00 12:00 AM -12/02/00 12:00 AM
1309 University Avenue Event Category:
COLISEUM 12/17/00 12:00 AM -12/17100 12:00 AM
sem. 12/01/00 12,00 AM
South Plains Professional Hockey
Status: Tentative
12/31/00 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
12/23/00 12:00 AM
1309 University Avenue
Event Category:
12/23/00 12:00 AM
Lubbock, TX 79407
Coordinator:
Space
Booked
COLISEUM 12/01/0012:00 AM -12/31/00 12:00 AM
12/04/00 7:00 AM
Celebrity Attractions, Inc.
Status: Definite
12/10/00 11:59 PM
Celebrity Attractions, Inc.
Event Type:
r■+
Larry Payton
Event Class:
7506 East 91 st Street
Event Category:
Tulsa, OK 74133-6033
Coordinator:
12/26/00 12:00 AM
Main 918-254-1069
Bookings inform; 988 will be using concourse area for dressing roomsletc, Hockey is aware of it and
can still do their skate schools, youth hockoy, etc, during those days.
Space Booked
COLISEUM 12/04/00 7:00 AM -12/10/00 11:59 PM
12/15/00 7:00 AM
UMC vs Covenant Hockey game Status: definite
12/15/00 11:59 PM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 12/15/00 7:00 AM -12115/0011:59 PM
12/23/00 12:00 AM
South Plains Professional Hockey Status: Definite
+
12/23/00 12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 12/23/00 12:00 AM -12/23/00 12:00 AM
12/26/00 12:00 AM
South Plains Professional Hockey Status: Definite
12/26/00 12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 12/26/00 12:00 AM -12/26/00 12.00 AM
Calendar of Events 11/13/2000
November 13, 2000 • March 31, 2001
COL
Show Dates
Event
12/30/00 12:00 AM
South Plains Professional Hockey Status: Definite
12/30/00 12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 12/30/00 12:00 AM •12130/00 12:00 AM
01/01/01 12:00 AM
South Plains Professional Hockey Status: Tentative
.-
01/18/01 12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator.
Space Booked
COLISEUM 01/01/01 12:00 AM -01/18/01 12:00 AM
r
01/05/01 12:00 AM
South Plains Professional Hockey Status: Definite
-
01/05/01 12:00 AM
South Plains Professional Hockey Event I"ype:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
,�•.
COLISEUM 01/05/01 12:00 AM -01/05/01 12:00 AM
01/12/01 12:00 AM
South Plains Professional Hockey Status: Definite
01/13/01 12,00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 01/12/01 12:00 AM -01/13/01 12:00 AM
01/19/01 12:00 AM
Hot Hearts Conference Status: Contracted
01/20/01 12:00 AM
Lubbock Baptist Association Event Type: RELIGIOUS CONCERTIEVENT
Kyle Kelly Event Class:
4207 34th Street Event Category:
Lubbock, TX 79410 Coordinator:
,,00
Main 797-9704
Space Booked
COLISEUM 01/19/01 12:00 AM -01/20/01 12:00 AM
I.
01/21/01 12:00 AM
South Plains Professional Hockey Status: Definite
01/21/01 12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 01/21/01 12:00 AM -01121/01 12.00 AM
Calendar Of Events 11/13/2000
,,.., November 13, 2000 - March 31, 2001
COL
Show Dates
Event
01/21/01 12:00 AM
Icecapades
Status: 2ND Hold
01/21/01 12;00 AM
icecapades
Event Type:
Fred John
Event Class:
505 Sarasota Quay
Event Category:
Sarasota, FL 34236
Coordinator:
Space
Booked
COLISEUM 01/21/01 12:00 AM -01/21/01 12;00 AM
01/21/01 12:00 AM
South Plains Professional Hockey
Status: Tentative
01/25/01 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator:
mace
Booked
COLISEUM 01/21/01 12:00 AM -01/25/01 12.00 AM
01/26/01 12;00 AM
South Plains Professional Hockey
Status: Tentative
01/31/01 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator;
Space
Booked
COLISEUM 01/26/01 12;00 AM -01/31101 12:00 AM
01/27/01 12:00 AM
South Plains Professional Hockey Status: Definite
01/27/01 12:00 AM
South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator
Space
Booked
COLISEUM 01/27/01 12:00 AM -01127/01 12:00 AM
01/28/01 7;00 AM
Painters - Rehearsals and show
Status: Tentative
01/31/01 11:59 PM
Stardate Concerts, Inc.
Event Type:
Randy Shelton
Event. Class:
10430 Shady Trail #103
Event Category:
Dallas, TX 72220
Coordinator:
Main 817-497-2200
Space Booked
COLISEUM 01/28/01 7:00 AM -01131/01 11:59 PM
02/01/01 12:00 AM South Plains Professional Hockey Status: Tentative
02128/01 12:00 AM South Plains Professional Hockey Event Type:
Mark Adams Event Class:
n 1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
�,,,, COLISEUM 02/01/01 12;00 AM -02/28/01 12:00 AM
Calendar of Events
November 13, 2000 - March 31, 2001
COL
Show Dates Event
02/02/01 12:00 AM South Plains Professional Hockey Status: Definite
02/03/01 12:00 AM South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 02/14/01 7:00 AM -02/14/01 11:59 PM
11/13/2000
Space Booked
COLISEUM 02/02/01 12:00 AM -02/03101 12:00 AM
�*
02/04/01 12:00 AM
Champions on Ice Status: Contracted
02/04/01 12:00 AM
Champions on Ice Event Type: MAJOR TOURING SHOW
Don Watson Event Class:
231 North Buffalo Drive Suite B Event Category:
Las Vegas, NV 89145 Coordinator:
Spare Booked
COLISEUM 02/04/01 12:00 AM -02/04/01 12:00 AM
02/08/01 12:00 AM
South Plains Professional Hockey Status: definite
-
02/08/01 12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
space Booked
..,,
COLISEUM 02/08/01 12:00 AM -02/08/01 12:00 AM
02/10/01 12:00 AM
South Plains Professional Hockey Status: Definite
02/10/01 12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams . Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
«-w
COLISEUM 02/10/01 12:00 AM -02/10/01 12:00 AM
02/11/01 7:00 AM
Circus Gatti Status: Tentative
02/12/01 11:59 PM
Lubbock Firefighter's Assoc Event Type:
Dennis Howard Event. Class:
2321 50th Street, Suite D Event Category:
Lubbock, TX 79457 Coordinator:
*
Main 799-3737
Space Booked
COLISEUM 02/11/01 7:00 AM -02112/01 11:59 PM
A
02/14/01 7:00 AM
Stardate Concerts. Inc. Status: 2ND Hold
02/14/01 11:59 PM
Stardate Concerts, Inc. Event Type:
Randy Shelton Event Class:
10430 Shady Trail#103 Event Category:
Dallas, TX 72220 Coordinator:
Main 817-497-2200
Space Booked
COLISEUM 02/14/01 7:00 AM -02/14/01 11:59 PM
11/13/2000
ems+,
Calendar of Events 11/13/2000
November 13, 2000 • March 31, 2001
COL
Show Dates Event
2/15/01 12:00 AM
South Plains Professional Hockey
Status: Definite
2/15101 12:00 AM
South Plains Professional Hockey
Event Type:
7:00 AM Alan Jackson Concert
Mark Adams
Event Class:
11:59 PM Creative Artists Agency - Nashville
1309 University Avenue
Event Category:
Ron Baird
Lubbock, TX 79407
Coordinator:
3310 West End Avenue, 5th Floor
Space
Booked
Nashville, TN 37203,
COLISEUM 02/15/01 12:00
AM -02/15101 12:00 AM -
2/16/01 12:00 AM
International Championship Event
Status: Tentative
2/18/01 12:00 AM
International Championship Event
Event Type: SPORTING EVENT
Status: Definite
Gary Densford
Event Class: OUT OF TOWN
Event Type:
Event Category:
Event Class:
Coordinator:
Event Category:
Main 843-234-777
Space
Booked
COLISEUM 02/16/01 12:00 AM -02/18/01 12:00 AM
02/17/01
7:00 AM Alan Jackson Concert
Status: 2ND Hold
02/18/01
11:59 PM Creative Artists Agency - Nashville
Event Type:
Ron Baird
Event Class:
3310 West End Avenue, 5th Floor
Event Category:
Nashville, TN 37203,
Coordinator:
Space
Booked
COLISEUM 02/17/01 7:00 AM -02118101 11:59 PM
02/24/01
12;00 AM South Plains Professional Hockey
Status: Definite
02/24/01
12.00 AM South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator,
Space
Booked
COLISEUM 02/24/01 12:00 AM -02/24/01 12:00 AM
02/25/01
12.00 AM South Plains Professional Hockey
Status: Definite
02125/01
12:00 AM _ South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator:
Space
Booked
COLISEUM 02/25/01 12:00 AM -02/25101 12:00 AM
03/01/01
12:00 AM South Plains Professional. Hockey
Status: Tentative
03/31/01
12:00 AM South Plains Professional Hockey
Event Type:
Mark Adams
Event Class:
1309 University Avenue
Event Category:
Lubbock, TX 79407
Coordinator:
Space
Booked
COLISEUM 03/01/01 12:00 AM -03/31/01 12:00 AM
Calendar Of Events 11/13/2000
November 13, 2000 - March 31, 2001
COL
Show Dates
Event
03/02/01 12:00 AM
South Plains Professional Hockey Status; Definite
03/03/01 12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
.•,
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 03/02/01 12;00 AM -03/03/01 12:00 AM
03/03/01 12:00 AM
Lubbock Clvlc Centers -take out ice Status: Tentative
03/03/01 12:00 AM
Lubbock Civic Centers Event Type:
Sandy Baker Event Class:
1501 6th Street Event Category:
Lubbock, TX 79401 Coordinator:
1
Space Booked
COLISEUM 03/03/01 12:00 AM -03/03/01 12;00 AM
03/04/01 6:00 AM
59th Annual ABC Pro Rodeo Status: Contracted
03/11/01 12:00 AM
American Business Club Event Type: DIRT EVENT
Mike Caifin Event Class: LOCAL
�-+
PO Box 737 Event Category:
Lubbock, TX 79408 Coordinator:
Main 763-4665
Space Booked
COLISEUM 03/04/01 6:00 AM -03/04/01 12,00 AM
COLISEUM 03/05/01 6:00 AM -03/06/01 12:00 AM
r.,
COLISEUM 03/07/01 6:00 AM -03/07/01 12:00 AM
COLISEUM 03/08/01 7;00 AM -03/09/01 12:00 AM
COLISEUM 03/10/01 7:00 AM -03/10/01 12:00 AM
COLISEUM 03/11/01 8:00 AM -03/11/01 12:00 AM
^� 03/13/01 12:00 AM
Lubbock Civic Centers - Make Ice Status: Tentative
03/14/01 12:00 AM
Lubbock Civic Centers Event 1"ype:
Sandy Baker Event Class:
1501 6th Street Event Category;
Lubbock, TX 79401 Coordinator:
Space Booked
COLISEUM 03/13/01 12:00 AM -03/14/01 12:00 AM
03/16/01 12:00 AM
South Plains Professional Hockey Status: Definite
03/17/01 12.00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category;
Lubbock, TX 79407 Coordinator;
Space Booked
"^
COLISEUM 03/16/01 12:00 AM -03/17/01 12:00 AM
r•+
06111
Calendar of EV@nfS 11/13/2000
November 13, 2000 - March 31, 2001
COL
Show Dates
Event
03/24/01
12:00 AM
South Plains Professional Hockey Status: Definite
.•.
03/25/01
12:00 AM
South Plains Professional Hockey Event Type:
Mark Adams Event Class:
1309 University Avenue Event Category:
Lubbock, TX 79407 Coordinator:
Space Booked
COLISEUM 03/24/01 12:00 AM -03125101 12:00 AM
03/31/01
12:00 AM
Bible Man Status: 3RD Hold
03/31/01
12:00 AM
Southcrest Baptist Church Event Tyne: RELIGIOUS CONCERT/EVENT
Kent Carter Event Class:
3801 S. Loop 289 Event Category:
h
Lubbock, TX 79423 Coordinator:
_..
Space Booked
COLISEUM 03/31/01 12:00 AM -03/31101 12:00 AM
P"
11
ft
RTR ENGINEE
2574 74th Street, Suite 202
Lubbock, Texas 79423-1440
November 7, 2000
Sy INC. Consulting_ Engineers
806/745-4881
Fax 745-9688
John James, Technical Coordinator
Lubbock Municipal Civic Center, Auditorium & Coliseum
1501 6`" Street
Lubbock, Texas 79401
Re: Check Catwalk for New Speaker Loads - 00106
Lubbock Municipal Coliseum
Dear Sir:
Using the plan layout for new and reused speakers furnished to me, the prior lighting layout by Joe
Grimes, Consulting Engineer, in 1995 and the original drawings, calculations show that the steel
framing for the catwalks. should be adequate for the new speaker loads. The most critical area is
at the center of the central cross-over catwalk where the most lights are already existing. The plans
show the hangers for the catwalks to be at the main arches: however, I am not certain about the
hanger locations at the central cross-over. My calculations are based on a 60 pounds per square
foot live load for the catwalks In addition to the installed lighting and speakers.
If I can be of further assistance with regard to this matter, please advise.
Very truly yours,
Evan E.2, P
EER:ms
EXISTING
RACK MOUNTED
MIXING CONSOLE
DRIWING RNC& 1/99-1
LUBBOCK COLISEUM �'�11/10/00�
STB:
LUBBOCK, TEXAS BOUNDLUMUS
SYBTM R UMONS
Consultants in Acoustics
& AudiolUisual Technologies R1
B 200 East 30th Strad Austin, Tacos 18705 1 of a
onerAssoclaies LLC. 512-476-3464 512-476-9412 +mbamcs6nccm
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
e", 1625 13TH STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167
FAX: (806)775-2164
http://purchasing.ci.lubbock.tx.us
P
MAILED TO VENDOR:
OLD CLOSE DATE:
NEW CLOSE DATE:
ITB #00-265/RS, Addendum #2
ADDENDUM #2
ITB #265-00/RS
City of Lubbock Coliseum Sound
System Renovation
November 3, 2000
November 8, 2000 @ 3:00 P. M.
November 21, 2000 @ 2:00 P. M.
The following items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the ITB documents is supplemented here, the original requirements, not
affected by this addendum, shall remain in effect.
1. The closing date has been changed from November 8, 2000 at 3:00 p. m. to the new closing date of
November 21, 2000 at 2:00 p. m.
All requests for additional information or clarification must be submitted in writing and directed to:
Ron Shuffield, Senior Buyer
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Questions may be faxed to: (806)775-2164
or Email to: Rshuffield@mail.ci.lubbock.tx.us
THANK YOU,
CITY OF LUBBOCK
Ron Shuffield
Senior Buyer
PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID.
265-00/RSadd2
r"
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
162513 TH STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167
FAX:(806)775-2164
hftp://purchasing.ci.lubbock.tx.us
ITB #00-265/RS, Addendum #1
ADDENDUM #1
ITB #265-00/RS
City of Lubbock Coliseum Sound
System Renovation
MAILED TO VENDOR: October 31, 2000
CLOSE DATE: November 8, 2000 @ 3:00 P. M.
The following items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the ITB documents is supplemented here, the original requirements, not
affected by this addendum, shall remain in effect.
1. In the Specifications, the time for completion has been changed from 21 (twenty one) consecutive
calendar days to the new time for completion of 60 (sixty) consecutive calendar days.
2. The number of days required for the Owner's Representative and/or AV Consultant's review and
approval of the required project submittals shall be 10 (ten) days.
3. The City will not pay for any project material that has not been accepted through the submittal/review
process.
All requests for additional information or clarification must be submitted in writing and directed to:
Questions may be faxed to:
or Email to:
265-00/RSadd1
MR
Ron Shuffield, Senior Buyer
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
(806)775-2164
Rshuffield@mail.ci.lubbock.tx.us
THANK YOU,
CITY OF LUBBOCK
Ron Shuffield
Senior Buyer
PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID.
Oak
00"
CITY OF LUBBOCK
INVITATION TO BID
FOR
TITLE: CITY OF LUBBOCK COLISEUM SOUND SYSTEM RENOVATION
ADDRESS: LUBBOCK, TEXAS
BID NUMBER: 265-00/RS
PROJECT NUMBER: 90043
CONTRACT PREPARED BY: PURCHASING DEPARTMENT
Qlltt
INDEX
1.
NOTICE TO BIDDERS
2.
GENERAL INSTRUCTIONS TO BIDDERS
3.
BID SUBMITTAL — BID FOR LUMP SUM CONTRACTS
4.
PAYMENT BOND
5.
PERFORMANCE BOND
6.
CERTIFICATE OF INSURANCE
7.
CONTRACT
oft%
8.
GENERAL CONDITIONS OF THE AGREEMENT
9.
CURRENT WAGE DETERMINATIONS
""+
10.
SPECIFICATIONS
No Text
NOTICE TO BIDDERS
BID #265-00/RS
Sealed bids addressed to Victor Kilman, Purchasing Manager, City of Lubbock, Texas, will be received in the
office of the Purchasing Manager, Municipal Building, 1625 13th Street, Room L-04, Lubbock, Texas, 79401, until 3:00
o'clock p.m. on the 8th day of November. 2000, or as changed by the issuance of formal addenda to all planholders, to
furnish all labor and materials and perform all work for the construction of the following described project:
"CITY OF LUBBOCK COLISEUM SOUND SYSTEM RENOVATION"
After the expiration of the time and date above first written, said sealed bids will be opened in the office of the
Purchasing Manager and publicly read aloud.
It is the sole responsibility of the bidder to insure that his bid is actually in the office of the Purchasing Manager for
the City of Lubbock, before the expiration of the date above first written.
Bids are due at 3:00 o'clock p.m. on the 8th day of November. 2000, and the City of Lubbock City Council will
consider the bids on the 14th day of November. 2000, at the Municipal Building, 1625 13th Street, Lubbock, Texas, or as
soon thereafter as may be reasonably convenient, subject to the right to reject any or all bids and waive any formalities.
The successful bidder will be required to furnish a performance bond in accordance with Chapter 2253, Government Code,
in the amount of 100% of the total contract price in the event that said contract price exceeds $100,000 and the successful
bidder will be required to furnish a payment bond in accordance with Chapter 2253, Government Code, in the amount of
100% of the total contract price in the event that said contract price exceeds $25,000. Said statutory bonds should be
issued by a company carrying a current Best Rating of B or su erior.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's or certified
check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable without
recourse to the order of the City of Lubbock in an amount not less than 5% of the total amount of the bid submitted as a
guarantee that bidder will enter into a contract and execute all necessary bonds (if required) within 10 days after notice of
award of the contract to him.
r It shall be each bidders sole responsibility to inspect the site of the work and to inform himself regarding all local
conditions under which the work is to be done. It shall be understood and agreed that all such factors have been
thoroughly investigated and considered in the preparation of the bid submitted. There will be a non -mandatory pre-bid
conference on 1st day of November, 2000 at 10:00 o'clock a.m., in the Purchasing Conference Room L04, Lubbock,
Texas
Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages included
in the contract documents on file in the office of the Purchasing Manager of the City of Lubbock, which document is
specifically referred to in this notice to bidders. Each bidder's attention is further directed to provision of Article 5159a,
Vernon's Ann. Civil St., and the requirements contained therein concerning the above wage scale and payment by the
contractor of the prevailing rates of wages as heretofore established by owner in said wage scale.
The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this
advertisement, minority and women business enterprises will be afforded equal opportunities to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in
consideration for an award.
The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre-bid meetings and
bid openings are available to all persons regardless of disability. If you would like bid information made available in a more
-- accessible format or if you require assistance, please contact the City of Lubbock Human Relations Office at (806) 775-
2281 at least 48 hours in advance of the meeting.
CITY OF LUBBOCK
,., VICTOR KILMAN
PURCHASING MANAGER
ii
Bid documents may be examined at no charge in the Purchasing Department at 162513th Street,
Room L-04, Lubbock, Texas 79401; and may be obtained by telephone (806) 775-2167/Fax (806) 775-2164.
P"
GENERAL INSTRUCTIONS TO BIDDERS
PM 1 BID DELIVERY, TIME &_DATE
1.1
The City of Lubbock is seeking written and sealed competitive bids to furnish CITY OF LUBBOCK
COLISEUM SOUND SYSTEM RENOVATION per the attached specifications and contract documents.
Sealed bids will be received no later than 3:00 p.m. CST, the 8th day of November, at the office listed
below. Any bid received after the date and hour specified will be rejected and returned unopened to the
bidder. Each bid and supporting documentation must be in a sealed envelope or container plainly labeled
in the lower left-hand corner: "ITB #265-00/RS, CITY OF LUBBOCK COLISEUM SOUND SYSTEM
RENOVATION" and the bid opening date and time. Bidders must also include their company name and
-,
address on the outside of the envelope or container. Bids must be addressed to:
Victor Kilman, Purchasing Manager
City of Lubbock
1625 13th Street, Room L-04
Lubbock, Texas 79401
1.2
Bidders are responsible for making certain bids are delivered to the Purchasing Department. Mailing of a
bid does not ensure that the bid will be delivered on time or delivered at all. If bidder, does not hand
deliver bid, we suggest that he/she use some sort of delivery service that provides a receipt.
1.3
Bids will be accepted in person, by United States Mail, by United Parcel Service, or by private courier
service. No bids will be accepted by oral communication, telephone, electronic mail, telegraphic
transmission, or telefacsimile transmission. THE CITY WILL NOT ACCEPT FAX BIDS.
1.4
The City of Lubbock reserves the right to postpone the date and time for opening bids through an
addendum.
2 PRE-BID MEETING
2.1
For the purpose of familiarizing bidders with the requirements, answering questions, and issuing addenda
as needed for the clarification of the Invitation to Bid (ITB) documents, a non -mandatory pre-bid meeting
will be held at 10:00 a.m. November 1st, in Purchasing Conference Room L04, Lubbock. Texas. All
persons attending the meeting will be asked to identify themselvesand the prospective bidder they
represent.
2.2
It is the bidder's responsibility to attend the pre-bid meeting though the meeting is not mandatory. The
City will not be responsible for providing information discussed at the pre-bid meeting to bidders who do
not attend the pre-bid meeting.
.-s 3 ADDENDA & MODIFICATIONS
3.1
Any changes, additions, or clarifications to the ITB are made by written bid addenda.
3.2
Any bidder in doubt as to the true meaning of any part of the specifications or other documents may
request an interpretation thereof from the Purchasing Department. At the request of the bidder, or in the
event the Purchasing Department deems the interpretation to be substantive, the interpretation will be
made by written addendum issued by the Purchasing Department. Such addendum issued by the
�-••
Purchasing Department will be sent to all bidders receiving the original Invitation to Bid (ITB) and will
become part of the bid package having the same binding effect as provisions of the original bid. NO
VERBAL EXPLANATIONS OR INTERPRETATIONS WILL BE BINDING. In order to have a request for
interpretation considered, the request must be submitted in writing and must.be received by the City of
Lubbock Purchasing Department no later than five (5) days before the bid closing date.
3.3
All addenda, amendments, and interpretations of this solicitation shall be in writing. The City of Lubbock
shall not be legally bound by any amendment or interpretation that is not in writing. Only information
supplied by the City in writing or in this ITB should be used in preparing tiid responses. All contacts that a
,a
bidder may have had before or after receipt of this ITB with any individuals, employees, or representatives
of the City and any information that may have been read in any news media or seen or heard in any
communication facility regarding this bid should be disregarded in preparing responses.
3.4 The City does not assume responsibility for the receipt of any addendum sent to bidders.
1
4 EXAMINATION OF DOCUMENTS AND REQUIREMENTS
4.1 Each bidder shall carefully examine all ITB documents and thoroughly familiarize itself with all _
requirements before submitting a bid to ensure that their bid meets the intent of these specifications.
4.2 Before submitting a bid, each bidder shall be responsible for making all investigations and examinations
that are necessary to ascertain conditions and requirements affecting the requirements of this Invitation to
Bid. Failure to make such investigations and examinations shall not relieve the bidder from obligation to —'
comply, in every detail, with all provisions and requirements of the Invitation to Bid.
5 BID PREPARATION COSTS
5.1 Issuance of this ITB does not commit the City of Lubbock, in any way, to pay any costs incurred in the
preparation and submission of a bid.
5.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for any services or
equipment.
5.3 All costs related to the preparation and submission of a bid shall be paid by the bidder.
6 TRADE SECRETS CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT _
6.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial decision,
including trade secrets and commercial or financial information, clearly identify those portions.
6.2 The City of Lubbock will honor your notations of trade secrets and confidential information and decline to
release such information initially, but please note that the final determination of whether a particular
portion of your bid is in facia trade secret or commercial or financial information that may be withheld from
public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the
event a public information request is received for a portion of your bid that you have marked as being
confidential information, you will be notified of such request and you will be required to justify your legal
position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. In
the event that it is determined. by opinion or order of the Texas Attorney General or a court of competent
jurisdiction that such information is in fact not privileged and confidential under Section 552.110 of the
Government Code and ,Section 252.049 of the Local Government Code, then such information will be
made available to the requester.
6.3 Marking your entire bid CON FID ENTIAUPROPRIETARY is not in conformance with the Texas Open
Records Act.
7 LICENSES, PERMITS, TAXES
The price or prices for the work shall include full compensation for all taxes, permits, etc. that the bidder is or may
be required to pay.
8 CONFLICT OF INTEREST
8.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with
any employee, official or agent of the City of Lubbock.
8.2 By signing and executing this bid, the bidder certifies and represents to the City the bidder has not offered,
conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special
treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other
exercise of discretion concerning this bid.
9 CONTRACT DOCUMENTS
9.1 All work covered by the contract shall be done in accordance with contract documents described in the
General Conditions.
9.2 All bidders shall be thoroughly familiar with all of the requirements set forth on contract documents for
the construction of this project and shall be responsible for the satisfactory completion of all work
contemplated by said contract documents,
10 PLANS FOR USE BY BIDDERS
It is the intent of the City of Lubbock that all parties with an interest in submitting a bid on the project covered by
the contract documents be given a reasonable opportunity to examine the documents and prepare a bid without
charge or forfeiture of deposit. The contract documents, may be examined without charge as noted in the Notice
to Bidders.
11 BIDDER INQUIRIES AND CLARIFICATION OF REQUIREMENTS
` 11.1 It is the intent and purpose of the City of Lubbock that this request permit competitive bids. It shall be the
bidder's responsibility to advise the Purchasing Manager if any language requirements, etc., or any
combinations thereof, inadvertently restricts or limits the'requirem6rts stated in this ITB to a single source
Office no titer than five (5) business fication must be su t1daystbefo a the bid closing
by the City of Lubbock Purchasing
Such g date. A review of such notifications will
be made.
11.2 NO BIDDER SHALL REQUEST ANY INFORMATION VERBALLY. ,ALL REQUESTS FOR
ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS'INVITATION TO BID (ITB)
MUST BE SUBMITTED IN WRITING NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE BID
CLOSING DATE AND ADDRESSED TO', ,
RON SHUFFIELD, SENIOR BUYER
City of Lubbock
162513 th Street
Lubbock, Texas 79401
Fax: (806) 775-2164
Email: RShuffield@mail.ci.lubbock.tx.us
12 TIME AND ORDER FOR COMPLETION
12.1 The construction covered by the contract documents shall be fully completed within TWENTY ONE (21)
CONSECUTIVE CALENDAR DAYS from, the date .specified in the Notice to Proceed issued by the City of
Lubbock to the successful bidder.
12.2 The Contractor will be permitted to prosecute the work in the order of his own choosing, provided,
however, the City reserves the right to require the Contractor to submit a progress schedule of the work
contemplated by the contract documents. In the event the City requires a progress schedule to be
submitted, and it is determined by the City that the progress of the work is not in accordance with the
progress schedule so submitted, the City may direct the Contractor to take such action as the City deems
necessary to insure completion of the project within the time specified:
13 PAYMENT
All payments due to Contractor shall be made in accordance with,the provisions of the General Conditions of the
contract documents.
14 AFFIDAVITS OF BILLS PAID
The City of Lubbock reserves the right, prior to final acceptance of this project to require the Contractor to execute
an affidavit that all bills for labor, materials and incidentals incurred in the construction of the improvements
contemplated by the contract documents have been paid in full and that there are no claims pending, of which the
Contractor has been notified.
r*a 15 MATERIALS AND WORKMANSHIP
The intent of these contract documents is that only materials and workmanship of the best quality and grade will
be furnished. The fact that the specifications may fail to be sufficiently complete in some detail, will not relieve
the Contractor of full responsibility for providing materials of high quality and for protecting them adequately until
incorporated into the project. The presence or absence of a representative of the City on the site will not relieve
the Contractor of full responsibility of complying with this provision. The specifications for materials and methods
set forth in the contract documents provide minimum standards of quality, which the Owner believes necessary to
procure a satisfactory project.
3
16 GUARANTEES
16.1 All equipment and materials incorporated in the project and all construction shall be guaranteed against
defective materials and workmanship. Prior to final acceptance, the Contractor shall furnish to the Owner,
a written general guarantee which shall provide that the Contractor shall remedy any defects in the work,
and pay for any and all damages of any nature whatsoever resulting in such defects, when such defects
appear within ONE year from date of final acceptance of the work as a result of defective materials or
workmanship, at no cost to the Owner (City of Lubbock).
16.2 Notwithstanding any provisions contained in the contractual agreement, the Contractor represents and
warrants fault -free performance and fault -free result in the processing date and date -related data
(including, but not limited to calculating, comparing and sequencing) of all hardware, software and
firmware products delivered and services provided under this Contract, individually or in combination, as
the case may be from the effective date of this Contract. Also, the Contractor warrants the year 2000
calculations will be recognized and accommodated and will not, in any way, result in hardware, software
or firmware failure. The City of Lubbock, at its sole option, may require the Contractor, at any time, to
demonstrate the procedures it intends to follow in order, to comply with all the obligations contained herein.
16.3 The obligations contained herein apply to products and services provided by the Contractor, its sub-
contractor or any third party involved in the creation or development of the products and services to be
delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations
contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and
under this Contract including, but not limited to, its right pertaining to termination or default.
16.4 The warranties contained herein are separate and discrete from any other warranties specified in this
Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation to the ^,
Contractor's liability which may be specified in this Contract, its appendices, its schedules, its annexes or
any document incorporated in this Contract by reference.
17 PLANS FOR THE CONTRACTOR
The contractor will be furnished one set, of plans and specifications, and related contract documents for his use
during construction. Plans and specifications for use during construction will only be furnished directly to the
Contractor. The Contractor shall then distribute copies of plans and specifications to suppliers, subcontractors or
others, as required for proper prosecution of the work contemplated by the Contractor.
18 PROTECTION OF THE WORK
The Contractor shall be responsible for the care, preservation, conservation, and protection of all materials,
supplies, machinery, equipment, tools, apparatus, accessories, facilities, and all means of construction, and any
and all parts of the work whether the Contractor has been paid, partially paid, or not paid for such work, until the
date the City issues its certificate of completion to Contractor. The City reserves the right, after the bids have
been opened and before the contract has been awarded, to require of a bidder the following information:
(a) The experience record of the bidder showing completed jobs of a similar nature to the one covered by
the intended contract and all work in progress with bond amounts and percentage completed.
(b) A sworn statement of the current financial condition of the bidder.
(c) Equipment schedule.
19 TEXAS STATE SALES TAX
19.1 This contract is issued by an organization which qualifies for exemption provisions pursuant to provisions
of Article 20.04 of the Texas Limited Sales, Excise and Use Tax Act.
19.2 The Contractor must obtain a limited sales, excise and use tax permit which shall enable him to buy the
materials to be incorporated into the work without paying the tax at the time of purchase.
20 PROTECTION OF SUBSURFACE LINES AND STRUCTURES
It shall be the Contractors responsibility to prosecute the work contemplated by the contract documents such. a
way as to exercise due care to locate and prevent damage to all underground pipelines, utility lines, conduits or
other underground structures which might or could be damaged by Contractor during the construction of the
project contemplated by these contract documents. The City of Lubbock agrees that it will furnish Contractor the
location of all such underground lines and utilities of which it has knowledge. However, such fact shall not relieve
4
the Contractor of his responsibilities aforementioned. All such underground lines or structures cut or damaged by
Contractor during the prosecution of the work contemplated by this contract shall be repaired immediately by
^* Contractor to the satisfaction of the City of Lubbock, Texas, at Contractor's expense.
21 BARRICADES AND SAFETY MEASURES
The contractor shall, at his own expense, furnish and erect such barricades, fences, lights and danger signals, and
shall take such other precautionary measures for the protection of persons, property and the work as may be
necessary. The Contractor will be held responsible for all damage to the work due to failure of barricades, signs,
and lights to protect it, and when damage is incurred, the damaged portion shall be immediately removed and
r* replaced by Contractor at his own cost and expense. The Contractor's responsibility for maintenance of
barricades, signs, and lights shall not cease until the date of issuance to Contractor of City's certificate of
acceptance of the project.
!�- 22 EXPLOSIVES
22.1 The use of explosives will not be permitted unless written permission to do so is obtained by the
Contractor from the City. In all cases where written permission is obtained for the use of explosives, the
Contractor shall assume full responsibility for all damage, which may occur as a direct or indirect result of
the blasting. In addition, in all cases where explosives are authorized to be used, the Contractor shall use
utmost care so as not to endanger life or property and the Contractor shall further use only such methods
as are currently utilized by persons, firms, or corporations engaged in similar type of construction activity.
22.2 Explosive materials shall not be stored or kept at the construction site by the Contractor.
22.3 In all cases where explosives are to be used during the construction of the project contemplated by this
contract, it shall be the duty of the Contractor to notify each utility company having structures (above or
below the ground) in proximity to the site of the work of Contractor's intention to use explosives, and such
notice shall be given sufficiently in advance to enable the companies to take such steps as they may
deem necessary to protect their property from injury. Such notice, however, shall not relieve the
Contractor of responsibility for any damage resulting from his blasting operations.
23 CONTRACTOR'S REPRESENTATIVE
** The successful bidder shall be required to have a responsible local representative available at all times while the
work is in progress under this contract. The successful .bidder shall be required to furnish the name, address and
telephone number where such local_ representative may be reached during the time that the work contemplated by
this contract is in. progress.
24 INSURANCE
24.1 The Contractor shall not commence work under this contract until he has obtained all insurance as
required in the General Conditions of the, contract documents, from an underwriter authorized to do
business in the State of Texas and; satisfactory to the City. Proof of coverage shall be furnished to the
City and written notice of cancellation or any material change will be provided ten (10) days in advance of
cancellation or change. All policies shall contain an agreement on the part of the insurer waiving the right
to subrogation. The Contractor shall procure and carry at his sole cost and expense through the life of this
contract, insurance protection as hereinafter specified. Coverage in excess of that specified herein also
shall be acceptable. Such insurance shall be carried with an insurance company authorized to transact
.., business in the State of Texas and shall cover all operations in connection with this contract, whether
performed by the Contractor'or a subcontractor, or separate policies shall be provided covering the
operation of each subcontractor. A certificate of insurance specifying each and all coverage's shall be
submitted before contract execution.
24.2 The insurance certificates furnished shall name the City as an additional insured, or in the
alternative, shall be accompanied by a statement from the. Contractor to the effect that no work on
this particular project shall be subcontracted. ,It shall be the contractors responsibility to provide
to the owner all proof of coverage insurance documents including workers compensation
coverage for each subcontractor.
P" 5
25 LABOR AND WORKING HOURS
25.1 Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages _
included in these contract documents. The wage rate that must be paid on this project shall not be less
than specified in the schedule of general prevailing rates of per diem wages as above mentioned. The
bidders' attention is further directed to the requirements of Article 5159a, Vernon's Annotated Civil
Statutes providing for the payment of the wage schedules above mentioned and the bidder's obligations
thereunder. The inclusion of the schedule of general prevailing rate of per diem wages in these contract
documents does not release the Contractor from compliance with any wage law that may be applicable.
Construction work under this contract requiring an inspector will not be performed on weekends or
holidays unless the following conditions exist:
26.1.1 The project being constructed is essential to the City of Lubbock's ability to provide the necessary
service to its citizens.
26.1.2 Delays in construction are due to factors outside the control of the Contractor. The Contractor is
approaching the penalty provisions of the contract and Contractor can show he has made a
diligent effort to complete the contract within the allotted time.
25.2 Before construction work requiring an inspector is to be performed on weekends or holidays, the
Contractor must notify the Owner's Representative not less than three full working days prior to the
weekend or holiday he desires to do work and obtain written permission from the Owner's Representative
to do such work. The final decision on whether to allow construction work requiring an inspector on
weekends or holidays will be made by the Owner's Representative.
25.3 In any event, if a condition should occur or arise at the site of this project or from the work being done
under this contract which is hazardous or dangerous to property or, life, the Contractor shall immediately
commence work, regardless of the day of the week or the time of day, to correct or alleviate such
condition so that it is no longer dangerous to property or life.
26 PAYMENT OF EMPLOYEES AND FILING OF PAYROLLS
The contractor and each of his subcontractors shall pay each of his employees engaged in work on the project
under this contract in full (less mandatory legal deductions) in cash, or by check readily cashable without discount,
not less often than once each week. TheContractor and each of his subcontractors engaged at the site of the
work shall not later than the seventh day following the payment of wages, file with the Owner's Representative, or
Engineer, a certified, sworn, legible copy of such payroll. This shall contain the name of each employee, his
classification, the number of hours worked on each day, rate of pay, and net pay. The affidavit shall state that the
copy is a true and correct copy of such payroll, that no rebates or deductions (except as shown) have been made,
or will in the future be made from the wages paid as shown thereon. The Contractor must classify employees
according to one of the classifications set forth in the schedule of general prevailing rate of per diem wages, which
schedule is included in the contract documents. The Contractor shall forfeit as a penalty to the City of Lubbock on
whose behalf this contract is made, ten dollars for each^laborer; workman; or mechanic employed for each
calendar day, or portion thereof, such laborer, workman or mechanic is paid less than the wages assigned to his
particular classification as set forth in the schedule,of general prevailing rate of per diem wages included in these
contract documents.
27 PROVISIONS CONCERNING ESCALATION CLAUSES
Bids submitted containing any conditions which provide for changes in the stated bid price due to increases or
decreases in the cost of materials, labor or other items required for the project will be rejected and returned to the
bidder without being considered.
28 PREPARATION FOR BID
28.1 The bidder shall submit his bid on forms furnished by the City. All blank spaces in the form shall be
correctly filled in and the bidder shall state the price both in words and in for which he intends to
do the work contemplated or furnish the materials required. Such prices shall be written in ink, distinctly
and legibly, or typewritten. In case of discrepancy between the price written in words and the price written
in figures, the price written in words shall govern.
28.2 If the bid is submitted by an individual, his name must be signed by him or his duly authorized agent. If a
bid is submitted by a firm, association, or partnership, the name and address of each member must be
given and the bid signed by a member of the firm, association or partnership, or person duly authorized. If
r
0
i
29
30
31
the bid is submitted by a company or corporation, the company or corporate name and business address
must be given, and the bid signed by an official or duly authorized agent. Powers of attorney authorizing
agents or others to sign bids must be properly certified and must be in writing and submitted with the bid.
The bid shall be executed 0,101k.
28.3 Each bid shall be enclosed in a sealed envelope, addressed as specified in the Notice to Bidders, and
endorsed on the outside of the envelope in the following manner:
28.3.1 Bidder's name
28.3.2 Bid for (description of the project).
28.4 Bid submittals may be withdrawn and resubmitted at any time before the time set for opening of the bids,
but no bid may be withdrawn or altered thereafter.
BOUND COPY OF CONTRACT DOCUMENTS
Bidder understands and agrees that the contract to be.executed by bidder shall be bound and include the
following:
(a) Notice to Bidders.
(b) General Instructions to Bidders.
(c) Bidder's Submittal.
(d) Statutory Bond (if required).
(e) Contract Agreement.
(f) General Conditions.
(g) Special Conditions (if any).
(h) Specifications.
(i) Insurance Certificates.
Q) All other documents made available to bidder for his inspection in accordance with the Notice to Bidders.
If Plans and Specifications are too bulky or cumbersome to be physically bound, they are to be considered
incorporated by reference into the aforementioned contract documents.
QUALIFICATIONS OF BIDDERS
The bidder may be required before the award of any contract to show to the complete satisfaction of the City of
Lubbock that it has the necessary facilities, ability, and financial resources to provide the service specified therein
in a satisfactory manner. The bidder may also be required to give a past history and references in order to satisfy
the City of Lubbock about the bidder's qualifications. The City of Lubbock may make reasonable investigations
deemed necessary and proper to determine the ability of the bidder to perform the work, and the bidder shall
furnish to the City of Lubbock all information for this purpose that may be requested. The City of Lubbock
reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the
City of Lubbock that the bidder is properly qualified to carry out the obligations of the contract and to complete the
work described therein. Evaluation of the bidder's qualifications shall include:
(a) The ability, capacity, skill, and financial resources to perform the work or provide the service required.
(b) The ability of the bidder to perform the work or provide the service promptly or within the time specified,
without delay or interference.
(c) The character, integrity, reputation, judgment, experience, and efficiency of the bidder.
(d) The quality of performance of previous contracts or services.
BID AWARD
31.1 The City of Lubbock reserves the right to reject any or all bids, reject any particular item on a bid, and to
waive immaterial formalities and to accept the offer most advantageous to the City of Lubbock in its sole
discretion. Unless otherwise specified herein, the City shall award the bid based on the Total Lump Sum
Bid.
31.2 All bids are evaluated for compliance with specifications before the bid price is considered. Response to
specifications is primary in determining the best low bid. Failure to comply with the specifications may
result in disqualification of the bid.
�"*' 7
31.3 In case of tie bids, preference will be given to local bidders. Consistent and continued tie bidding may be
cause for rejection of bids by the City of Lubbock and/or investigation by the Attorney General to
determine possible Anti -Trust violations.
31.4 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid must be lower than
lowest bid submitted by a responsible Texas bidder by the same margin or amount that a Texas bidder
would be required to underbid the nonresident bidder in the nonresident bidders' home state. —.
31.5 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shall be entered into the
State of Texas and under the laws of the State of Texas. In connection with the performance of work, the
Bidder agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all _
other applicable Federal, State, and Local laws, regulations, and executive orders to the extent that the
same may be applicable.
31.6 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR _.
FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR
GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED BY THEREQUIREMENTS OF THIS
INVITATION TO BID.
8
No Text
Fe
UZI
L�a
BID SUBMITTAL
/ LUMP SUM BID CONTRACT
;.:DATE:
PROJECTN MBER. #265-00/RS - CITY OF Ij_UBBOCK COLISEUM SOUND SYSTEM RENOVATION
Bid of 4
Q i'� UAlo
dao S f (ll') S (hereinafter called Bidder)
re
To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
,..-Gentlemen:
The Bidder, in compliance with your Invitation to Bid for the construction of a CITY OF LUBBOCK COLISEUM SOUND
SYSTEM RENOVATION having carefully examined the plans, specifications, instructions to bidders, notice to bidders and
all other related contract documents and the site of the intended work, and being familiar with all of the conditions
surrounding the construction of the intended project including the availability of materials and labor, hereby intends to
furnish all labor, materials, and supplies; and to construct the project in accordance with the plans, specifications and
,,.contract documents, within the time set forth therein and at the price stated below. The price to cover all expenses
incurred in performing the work required under the contract documents. �
( UQ
MATERIALS: �S� ! T
SERVICES: e �e �, �� �..5 �'
e� n )
,.� TOTAL BID- e (!Qin�� S'+�C `1'�J 1G.+zi , d"I/LrL� � k u j "'k `��' �'� (�� -�V �� )
(Amount shall be shown in both words and numerals. In case of discrepancy, the amount shown in words shall govern.)
"' OPTION #1: Subwoofers Sub5-Sub8: Four units: X1-2181 F or approved equal. Power Amplifiers PA13, PA14: Two
units: QSC PL9.0 or approved equal.
..� MATERIALS: (w,Q 1ti , �y¢ ` t'o UIQ• s� !G �� Rv+.�L ✓d �2 � ,v -A4 -vs % / b kz) )
c9
SERVICES: O'n'. � :�t 0-yse, '-J , �}' 1 v� ($ 0 aks . )
TOTAL BID OPTION #1: LAQD -- '1 ' ` Ut h�K -a
OPTION #2: Furnish one portable mixer, for use at the announcer position: Shure M268 or approved equal, with 50 -foot
XLR cable.
MATERIALS: O�C k u v� J ,(aJ A\, r ($ _ I � N )
SERVICES: '—D r
�C-y0
($
a )
TOTAL BID OPTION #2: ADD
BTU J U�-Q " 4 r -k
($
Lj )
OPTION #3: Furnish and install one new wireless microphone system:
Shure UC -series UHF wireless, with hand-held
Beta -58 head, or approved equal.
MATERIALS: y" va �,C
�c� , Y
($
/, 4#0
SERVICES:
($
dJ
BOO )
TOTAL BID OPTION #3: ADD
�f L� �J�-�C ' �"�-
�� u✓,Z�
($
O
�,j iJ (� )
0
Bidder hereby agrees to commence the work on the above project on or before a date to be specified in a written
"Notice to Proceed" of the Owner and to fully complete the project within 60 (SIXTY) working days thereafter as stipulated
• in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages
the sum of $150.00 (ONE HUNDRED FIFTY DOLLARS) for each consecutive calendar day in excess of the time set forth
herein above for completion of this project, all as more fully set forth in the general conditions of the contract documents.
Bidder understands and agrees that this bid submittal shall be completed and submitted in accordance with
instruction number 28 of the General Instructions to Bidders.
bidding. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days
after the scheduled closing time for receiving bids.
The undersigned Bidder hereby declares that he has visited the site of the work and has. carefully examined the
"^ plans, specifications and contract documents pertaining to the work covered by this bid, and he further agrees to
commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on
which he has bid; as provided in the contract documents.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's check or
certified check issued by abank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable
without recourse to the order of the City of Lubbock in an amount not less than five percent (5%) of the total amount of the
bid submitted as a guarantee that bidder will enter into a contract, obtain all required insurance policies, and execute all
necessary bonds (if required) within (ten) 10 days after notice of award of the contract to him.
Enclosed with this bid is a Cashier's Check or Certified Check for 'l -w,<-
Dollars ($ U->-2 or a Bid Bond in the sum of Dollars "
($ ), which it is agreed shall be collected and retained by the Owner as liquidated damages in the
event the bid is accepted by the Owner and the undersigned fails to execute the necessary contract documents,
�•• insurance certificates, and the required bond (if any) with the Owner within ten (10) days after the date of receipt
of written notification of acceptance of said bid; otherwise, said check or bond shall be returned to the
undersigned upon demand.
Bidder understands_ and agrees that the contract to be executed by Bidder shall be bound and include all contract
documents made available to him for his inspection in accordance with the Notice to Bidders.
0
Pursuant to Texas Local Government Code 252.043(a), a
competitive sealed bid that has been opened may not be
changed for the purpose of correcting an error in the bid
price. Therefore, any corrections to the bid price must
be made on the Bid Submittal form prior to bid opening.
(Seal if Bidder is a Corporation)
ATT T:
S/
eciqtary
Bidder acknowledges receipt of the following addenda:
Addenda No. Date % " 17
Addenda No. bate -1-7
Addenda No. Date 1 r" ► % -�-
2
Date: //- r o -OD
Autho ized Signature
/' ! I c(1k a' 04 l�d rr
(Printed or Typed. Name)
LO rr,S &410 Vl ea e�h�
�
C
�Tr yl Ca.,�
A dress
K
Cit C
� �a
State Zip Code
Telephone: YO 6 - 35t - Q 1
Fax: d -0 y - 3 S 3 I-
pl"
Addenda No. Date
Addenda No. Date
M/WBE Firm: Woman Black American Native American
Hispanic American Asian Pack American Other S eci
r•�
PIK
'� 3
CITY OF LUBBOCK
INSURANCE REQUIREMENT AFFIDAVIT
To Be Completed by Bidder
And Attached to Bid Submittal
I, the undersigned Bidder, certify that the insurance requirements contained in this bid document have been
reviewed by me with the below identified Insurance Agent/Broker. If I am awarded this contract by the City of
Lubbock, I will be able to, within ten (10) days after being notified of such award by the City of Lubbock,
furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid/proposal.
Co tractor Signature
CONTRACTOR'S FIRM NAME:
(
A,Aad W 1VQ6r1j
Contractor (Print)
rfl ALI d t c7 / 4 eco ` S ►'''i
or Type )
CONTRACTOR'S FIRM ADDRESS: 7S.72
Ayn,�rijk37 'W -7q110
Name of Agent/Broker: rU D V1 d ' fr3v� 4-
Address of Agent/Broker:
! ^ City/State/Zip:T Mc -"-(Po
cj(o' (pDop
Agent/Broker Telephone Number:
Date: e2o
NOTE TO CONTRACTOR
If the time requirement specified above is not met, the City has the right to reject this bid/proposal and
award the contract to another contractor. If you have any questions concerning these requirements,
please contact the Purchasing Manager for the City of Lubbock at (806) 775-2165.
„„o BID #265-OO/RS - CITY OF LUBBOCK COLISEUM SOUND. SYSTEM RENOVATION
4
I^
Sent by:EDMOND DEATON STEPHE Nov -20-00 03:12am
I
ACORL)
fro,In 18063560615->8063538815 Page I/ 1
UhRTIFILrATE OF LIABILITY INSURANCgo,d xx DATE{A1MlOVM
RRI-1
THIS CERTIFICATE iS ISSUED 11/2fl 00
AS A MATTER OF INFORMATION
Edmond r Deaton & stephens ONLY AN13 CONFERS NO RIGHTS UPON THE CERTIFICATE
5625 Fulton Drive HOLDER. THIS CERTIFIGATE DOES NOT AMEND, EXTEND OR
Amarillo TX 79109 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Phon®:806-356-6000 Pax:806-356-0615 INBURER8AFFORDING COVERAGE
IN35
INSURERA: Millers Mutual Ins .Co
`- INsURER8: Trini Universal Ins Co
Norris Audio Vidio systems INSURERC:
7529 CanyonExp) ssmay
Amarillo TX 797.1 INSURER O:
*�+ COVERAC3E$ INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TO THE II
ANY REOWREMtENT, TERM OR CONDITfON OF ANY CONTRACT OR OTHER Di
`
MAY PERTAIN, THE INSURANCE AF12ORMO BY THE POLICIEZ DEBORIBED H
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID
Isw^ I
LTR TYPR OF INSURANCE POLICY NUMBER
I GENERAL LU mLr7y
A X DOMMERCIALGENERALLIA: TY OICL134449
' CLAIMSMADE t � r OCCUR
U + NICU AIIUVE FOR THE POLICY PERIOD 1NDI
!NT WITH RESPECT TO WHICH THIS CERTIPICA1
IS SUBJECTTO ALL THE TERMS, EXCLUSIONS,
07/29/00 1 07/29/0.
GENII. AGGREGATE LIMITAPPLIES PF.R
DRO• � POLICY JECT LOC
I AUTOMOBILE LIABILITY
$ !rX ANY AUTO TCA9844142 11/15J00 11/06/07
a.� I ALL OWNED AUTOS
I ! SCHBDULEDAUTOS
X HIREDAUTOS
e X NON-OWNEDAU708
GARAGE LIABILITY
I ANY AUTO
EXCESS LIABIuTY
OCCUR CLAIMS MADE
OEDUCnsLE
l I RETENTION $
WORKERS COMPENSATION AND
B j EMIPLOYEW LIABILITY WC6844141
07/15/00 07/15f01
OT:IER
NMI pe IPTIPTION of OPERATION3ILOcgTIONSNF.HICLF.25 CLUSIONS ADDI
jC0==icatiOn Equipment Installation
t
CERTIFICATE HOLDER
ADDITIONAL INSURED, INSURER
City Of Lubbock
CANCELLATION
SHOULD ANY OP THE ABOVE DESCRIBED POLICIES 6E CAUMLEp BEFORE TKE EXPIRA no
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRTM
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOEE NO OBLIciATION OR LIABI�OF tNXXWp UPON THE INSURER, ITS AGENT'S OR
+ATED, NOTWITHSTANDING
-
B MAY BE ISSUED OR
ND CONDITIONS OF SUCH
LIMITS
EACH OCCURRENCE
$ 500000
FIRE DAMAGE (pay Ono fire)
$� 0-0 0 0
MFOESI'(Any —person)
*5000
PERSONALSADVINjuRr
$500000
GENERAL AGGREGATE
$ 500000
PRODUCTS-COMPIDPAGG
$500000
COMBINED SJNGLE LIMIT
rEa aceldentj
s
BODILY INJURY
iftr person)
S 250000
(Pera��idmq
$500000
PROPERTY DAMAGE
{Per awdentl
S 100000
AUTO ONLY • EA ACCIDENT
:
OTHER THAN EA ACC
S
AUTO ONLY: AGG
i
EACH OCCURRENCE
S
AGGREGATE
_
3
s
s
X TO LIM1"S ER
E.L-EACH ACCIDENT
$ 100000
E.L.DIsEASE - EA EMPLOYE
$100000
E.L.DISEASE -POLICY LIMIT s 500000
TION 1088
OWN
PM
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
162513 TH STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167
FAX:(806)775-2164
hftp://purchasing.ci.lubbock.tx.us
ITB #00-265/RS, Addendum #1
ADDENDUM #9
ITB #265-001RS
City of Lubbock Coliseum Sound
System Renovation
MAILED TO VENDOR: October 31, 2000
CLOSE DATE: November 8, 2000 @ 3:00 P. M.
The following items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the ITB documents is supplemented here, the original. requirements, not
affected by this addendum, shall remain in effect.
1. In the Specifications, the time for completion has been changed from 21 (twenty one) consecutive
calendar days to the new time for completion of 60 (sixty) consecutive calendar days.
2. The number of days required for the Owner's Representative and/or AV Consultant's review and
approval of the required project submittals shall be 10 (ten) days.
3. The City will not pay for any project material that has not been accepted through the submittal/review
process.
All requests for additional information or clarification must be submitted in writing and directed to:
Ron Shuffield, Senior Buyer
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Questions may be faxed to (806)775-2164
or Email to: Rshuffield@mail.ci.lubbock.tx.us
THANK YOU,
CITY OF LUBBOCK
Ron Shuffield
Senior Buyer
PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID.
265-00/RSadd l
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
1625 13TH STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167
FAX:(806)775-2164
http://purchasing.ci.lubbock.tx.us
ITB #00-265/RS, Addendum #2
ADDENDUM #2
ITB #265-00/RS
City of Lubbock Coliseum Sound
System Renovation
P" MAILED TO VENDOR: November 3, 2000
OLD CLOSE DATE: November 8, 2000 @ 3:00 P. M.
NEW CLOSE DATE: November 21, 2000 @ 2:00 P. M.
,.., The following items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the ITS; documents is supplemented here, the original requirements, not
affected by this addendum, shall remain in effect.
�e closing date has been changed from November 8, 2000 at 3:00 p. m. to the new closing date of
November 21, 2000 at 2:00 p. m.
*+ All requests for additional information or clarification must be submitted in writing and directed to:
Ron Shuffield, Senior Buyer
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Questions may be faxed to: (806)775-2164
or Email to: Rshuffield@mail.ci.Iubbock.tx.us
THANK YOU,
CITY OF LUBBOCK
Ron Shuffield
Senior Buyer
PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID.
j
265-00/RSadd2
Ua
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
162513 TH STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167
FAX:(806)775-2164
hftp://purchasing.ci.lubbock.tx.us
ITB #00-265/RS, Addendum #3
ADDENDUM #3
ITB #265-00/RS
City of Lubbock Coliseum Sound
System Renovation
MAILED TO VENDOR: November 14, 2000
CLOSE DATE: November 21, 2000 @ 2:00 P. M.
The following items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the ITB documents is supplemented here, the original requirements, not
affected by this addendum, shall remain in effect.
-1/1. Please find enclosed the revised City of Lubbock Bid Form, which includes the three options as
stated in the specifications for this project. Also enclosed is the current schedule of events for this
facility.
X2. In the Specifications, Page 9, Section 2.12, CEILING MOUNTED LOUDSPEAKER ASSEMBLIES
has been deleted.
3. In the Specifications, Page 9, Section 2.11, MAIN LOUDSPEAKERS, Item E, #6, Sub1-Sub4 has
been changed from TL880D to be XI -2181F. Option #1, Sub5-Sub8 shall also be changed from
TL880D to be XI -2181 F. On the Drawings, Page 1 SS -1, and Page SS -3, Sub1-Sub8 shall be
changed from TL880D to be XI -2181 F.
4. In the Specifications, Page 1, Section 1.3, QUALITY ASSURANCE, please add the following:
C. "All rigging hardware must meet or exceed ASTM A 153 standards."
5. Please find enclosed pages R1, R2, and R3 indicating the location and details for a quantity of one
(1) additional Mic. Jack to be located in the Skate Room. Also, a quantity of two (2) Key switches
with on/off indicators will be required. One at the current location, and one at the Skate Room.
6. The Time for Completion has been changed from sixty (60) consecutive calendar days to be sixty
(60) working days.
7. The current sound system must be operational at all events in the Coliseum during the completion of
this project.
All requests for additional information or clarification must be submitted in writing and directed to:
Ron Shuffield, Senior Buyer
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Questions may be faxed to
or Email to:
(806)775-2164
Rshuffield@mail.ci.lubbock.tx.us
THANK YOU,
CITY OF LUBBOCK
Ron Shuffield ...._.. ............_....
....._.-.._... _.
Senior Buyer
PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID.
265-00/Rsadd3_............._-----._..__..__.__._.._.__.-.. _.. _...__
0041r,
\ ZQ0N\+Ihz
Norris Audio Video Systems
7529 Canyon Drive
Amarillo, Texas 79110
Phone (806)351-0280 Fax (806)353-8815 Toll Free (888)667/7474
Referral List
First Baptist Church, 1717 4th Ave, Canyon, TX 79015
Mr. Dan Tracy, Minister of Music, (806)655-2501
Complete video system
Amarillo Civic Center Coliseum, 401 S. Buchanan, Amarillo, TX 79101
Mr. Sherman Bass, Project manager, (806)378-4297
Sound system upgrade
First Christian Church, 600 Euclid, Panhandle, TX 79068
Mr. Doug Harvey, Pastor
Complete video system
West Texas A & M University Student Government Box 60297, Canyon, TX
79016, Clint Hunt, Director of Student Center 806/651-2323
Carillon bell system for the Hill Chapel
First United Methodist Church, P. O. Box 549, Panhandle, Texas, 79068
Rev. Les Hall
Complete sound system
West Amarillo Church of Christ, 417 S. McMasters, Amarillo, Texas 79106
Tony Denn 806/374-3654
Complete Sound system
Comanche Trail Church of Christ, P.O. Box 30516, Amarillo, Texas, 79120
Loran Harper 806/373-4190
Complete sound system in Activity Center and chapel
St. Thomas the Apostle Church, 4100 S. Coulter Rd., Amarillo, TX 79109
Mr. Jim Gardner 806/358-2461
Large Sound system upgrade and video system upgrade
Victory Baptist Church, 2701 W. Church St., Carlsbad, NM 88220
Mr. John Prentiss 505/885-1265
Complete sound and video systems
0
g BOND CHECK
BEST RATING +
+ LICENSE IN EXAS
DiTE
BY.
W
UZ
STATUTORY PAYMENT BOND PURSUANT TO SECTION 2253.021(a)
OF THE TEXAS GOVERNMENT CODE
(CONTRACTS MORE THAN $25,000)
Michael W. Norris dba
KNOW ALL MEN BY THESE PRESENTS, that Norris Audio Video Systems (hereinafter called the Principal(s), as
Principal(s), and .
National American Insurance Company, P.O. Drawer 9, Chandler, OK 74823
(hereinafter called the Sure (s) at Surety V, � e held a�� firMly b8un� unto the City of Lubbock (hereinafter called the
Obligee), in the amount of e n ; e� y o wo un re Dollars ($ 78 , 25 5. 00 ) lawful money of the
United States for the payment w ereo , the said Principal and Surety bind themselves, and their heirs, administrators,
executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 11th day of
January ,2001 ,-to Bid #265-00/RS - City of Lubbock Coliseum Sound System Renovation
and said Principal under the law is required before commencing the work provided for in said contract to execute a bond in
the amount of said contract which contract is hereby referred to and made a part hereof as fully and to the same extent as
if copied at length:herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all
claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said
contract, then, this obligation shall be void; otherwise to remain in full force and effect;
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of the
Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions of said
Article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument this
22nd day of January 2001 . Michael W. Norris dba
National American Insurance Company Norris Audio Video Systems
Surety
*B.
(Title)
Ja s . Bovenzi, Attorney -in -
Pm
7
1
(Company Name)
By. Michael W. Norris
(Pri ed Nam) �
( ign(ture)
Owner
(Title)
The undersigned surety company represents that it is duly qualified to do business in Texas, and hereby
designates Kevin J. Dunn an agent resident in Lubbock County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship.
7814 Orlando Avenue National American Insurance Compan
Lubbock, TX 79453 Sae
e). Bovenzi, Attorney -in- ct
Approved as to form:
City of Lubbock
By:�--
City Attorney
* Note: If signed by an officer of the Surety Company there must be on file a certified extract from the by-laws showing
that this person has authority to sign such obligation. If signed by an Attorney in Fact, we must have copy of power of
attorney for our files.
I
NATIONAL AMERICAN INSURANCE COMPANY
POWER OF ATTORNEY
CHANDLER, OKLAHOMA
Michael Norris dba Norris Audio Video S stems
PRINCIPAL Y EFFECTIVE DATE 1-22-01
7529 Canyon Drive Amarillo, TX 79110
(STREETADDRESS) (CPrY) "(STATE) (ZIP CODE)
CONTRACTAMOUNT Seventy-eight Thousand Two Hundred AMOUNTOFBOND$ 78,255.00
Fifty-five and N011001 ------------
'„� POWER NO. CB 47278
KNOW ALL MEN BYTHESE PRESENTS: That the National American Insurance Company, a corporation duly organized under the laws of the
state of Oklahoma, having its principal office in the city of Chandler, Oklahoma, pursuant to the following resolution, adopted by the Board of
Directors of the said Company on the 8th day of July, 1987, to wit:
"Resolved, that any officer of the Company shall have authority to make, execute and deliver a Power of Attorney constituting as Attorney -in -
Fact, such persons, firms, or corporations as may be selected from time to time.
Be It Further Resolved, that the signature of any officer and the Seal of the Company may be affixed to any such Power of Attorney or any
certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid
and binding upon the Company and any such powers so executed and certified by facsimile signature and facsimile seal shall be valid and binding
upon the Company in the future with respect to any bond or undertaking to which it is attached." National American Insurance Company does hereby
make, constitute and appoint LEE NAPIER JAMES J BOVENZI LILY GARZA OR DIANE MOSLEY
State of TEXAS
its true and lawful attomey(s)-in-fact, with full power and authority hereby conferred in its name, place and stead to sign, execute, acknowledge and
deliver in its behalf, and its act and deed, as follows:
The authority of said Attorney-in-fact to bind the company shall not exceed $1,000,000 for any single bond.
And to bind National American Insurance Company thereby as fully and to the same extent as if such bond or undertaking was signed by the duly
- authorized officer of the National American Insurance Company, and all the acts of said Attomey(s) pursuant to the authority herein given, are hereby
ratified and confirmed.
IN WITNESS WHEREOF, the National American Insurance Company has caused these presents to be signed by any "officer of the
Company and its Corporate Seal to be hereto affixed.
NATIONAL AMERICAN INSURANCE COMPANY
`co," INSj, 44-1 K/' .PGo*roe�♦R�y1
SEAL
; W. Brent LaGere, Chairman & Chief Executive Officer
Q �e
v~4
oJQAFpMP
STATE OF OKLAHOMA )
COUNTY OF LINCOLN _ ) SS.
On this 8th day of July, A.D. 1987, before me personally came W. Brent LaGere, to known, who being by me duly sworn, did depose
and say; that he resides in the County of Lincoln, State of Oklahoma; that he is the Chairman and Chief Executive Officer of the National
American Insurance Company, the corporation described in and which executed the above instrument; that he knows the seal of said
corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said
corporation and that he signed his name, thereto by like order.
�NOAkJt�
O� �OTA J �9
PUBLIC Notary Public
f0 AMO V*Q
O,TATI OF My Commission Expires August 31, 2003
SLA Nom `a
LN Cod+
STATE OF OKLAHOMA
COUNTY OF LINCOLN ) SS:
I, the undersigned, Assistant Secretary of the National American Insurance Company, an Oklahoma Corporation, DO HEREBY CERTIFY
that the foregoing and attached POWER OF ATTORNEY remains in full force.
Signed and Sealed at the City of Chandler. Dated the 2 2nd day of Januar , 2001
(Month (Ye-)
< o J —
o SEAL s
r` Winifred E. Mendenhall, Assistant Secretary
+ r
OkCAHOMP
CERTIFICATE OF INSURANCE
0-
ACOR.D„ CERTIFICATE OF LIABILITY INSU
PRODUCER THIS CERTIFICATE
ONLY AND CONFEI
Edmond, Deaton S Stephens HOLDER. THIS CER
$625 Fulton Drive ALTER THE COVER
Amarillo TX 79109
Phone: 806-35.6-6000 Fax:806-356-0615
INSURED
7 iris Audio VicUo Systems
" gZ�9 Canyon Expressway
Amarillo TX 79110
COVERAGES
a THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE IN
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DI
MAY PERTAIN, THE INSURANCEAPFORDEO BY THE POLICIES DESCRIBE- HE
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID 1
LTR TYPE OF INSURANCE POLICY NUMBER
GENERAL LIABILITY
A X COMMERMI-GENEMI.LmILITY OICL134449
CLAIMS MADE ❑}C OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY j �" LOC
AUTOMOBILE LIABILITY
B X
ANY AUTO TCA6844142
ALL OWNED AUTOS
SCHEDULED AUTOS
�{ HIREOAUTOS
X NON-OWNEDAUTOS
GARAGE LIABILITY
w� ANYAUTO
EXCE88 LIABILITY
OCCUR CLAIMS MADE
1�
DEDUCTIBLE
RETENTION i
WORNBRS COMPENSATION AND
B EMPLOYERS' LIABILITY WC6844141
L
INSURERS AFFORDING COVERAGE
INSURERA: Mi11EIrs General
INSURER e: Trinitv Universal Ins Co
INSURER C:
INSURER D:
P NAMED ABOVE FOR THE POLICY PERIOD INDICA
ENT WITH RESPECT TO WHICH THIS CERTIFICATE
13 SUBJECT TO ALL THE TERmS, EXCLUSIONS ANC
07/29/001. 07/29/01
11/15/00( 11/06/01
07/15/001 07/15/01
DESCRJPTION OF OPERATIONSILOCAT)ON&NEHIC LE8Ip(OLUg�pt� ADDED BYE ORSEMF.NTISPEC5 PROVISION$
City Of Lubbock is named as Additional I ks=ed as respects the Coma
General Liability and Commercial Auto Li ility. There is a waiver
subrogation in respect to the WC policy n favor of the City of Lut
„CERTIFICATE HOLDER Y ADDITIONALINS
City of Lubbock
Puzchasing Department
Ron Shuffield
PO Box 2000
Lubbock TX 79457
1 CANCELLATION
C TYOFL SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE MOnRA
TM
DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL —IQ—DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO 60 $HALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY ICND UPON THE iNeURER,ITS AGENTS OR
DATE (NYWDQIYY)
02/08/01
-EP- NOTWITHSTANDING
AAY BE ISSUED OI7
CONDITIONS OF SUCH
LIMITS
EACH OCCURRENCE
$500000
FIRE DAMAGE (AWy ane fire)
S 50 0 0 0
MED EXP (Anyone pman)
$50()o
PERSONAL&AVVINJURY
$500000
GENERALAGGREGATE
$5D0000
PRODUCTS -OOMPIOPAGG
4500000
COMBINED SINGLE LIMIT
(Ea acodent)
$500,000
BODILY INJURY
S
(Per Person)
BODIY INJURY
S
(PPereccidenp
PROPERTY DAMAGE
S
(Peracddenl)
AUTO ONLY -EA ACCIDENT
S
OTHER THAN EAACC
g
AUTO ONLY: AGO
S
EACH OCCURRENCE
S
AGGREGATE
S
Rl
S
a
X TORY LIMITSI ER
E.L. EACH ACCIDENT
5500000
E.L. DISEASE• EA EMPLOYE
S 500000
E.L. DISEASE - POLICY LIMIT
!1150()0()0
ercial
of
bock.
(� •p/�ww www i.�.-.�.. ._--
Sent by:EDMOND DERTON STEPHE Jan -16-01 10 35a from 1,8063560615->8063538815 Page 2i 2
`
A vRo CERTIFICATE OF
LIABILITY
OP ii D
INSURANCE
Pin
PRODUCER-
ffiMGMED
THIS CERTIFICATE I$ ISSUED ASA MATTER OF INF
PRODUCTS -C00
Edmond, Deaton & Stephens
SINGLE LIMIT
(Eeaccident)
ONLY AND CONFERS NO FLIGHTS UPON THI CERTIJ
HOLDER. THIS CERTIFICATE DOES NOT AMEND, E)
BODILYINJURY
5625 Fulton drive
(Por person)
AJ -TER THE COVERAGE AFFORDED 8Y THE POLICI
30t)JIr iN URY
Amarillo TX 79109
PROPERTY DAMAGE
(Per aaciftri)
$
AUTO ONLY- EA ACCIDENT
Phone: 806-356-6000 rax: 806-356-0615
OTHER THAN EA ACC
INSURERS AFFORDING COVERAGE
AUTO ONLY: AGG
INSURED
EACH OCCURRENCE
AGGREGATE
$
INSURER A7 SEE MGA
$
INSURER 8: Trinity Universal In CO
X TORY LIMITS ER
Norris Audio Vidio Systems
7529 Canyon Ex�pressway
E.L. EACH ACCIDENT
INSURER C:
E,L,DISEASE - EA EMPLOYEE $ 500000
Amarillo TX 79110
$500000
INSURER b;
COVERAGES
INSURER E:
TWE POLICIES OF INSURANCE LISTED BFLOW HAVE BEEN ISSUED TO THE INS
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DO
RED NAMED ABOVE
UMENT
FOR TME POLICY PERIOD INDICATED, NOTWITHSTANDfNG
MAY PERTAIN, THE INSURANCE AFFORDED HYTHF POLICIES DESCRIBED HE
POUC?r;6. AGGREGATE LIMITS SHOWN MAY HAVE BEEN D
WITH RESPECT
IN IS S06JECT
TO WHICH THIS CERTIFICATE MAY 6E 1$8uED OR
TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
RE UCED Qy PAID C . IMS,
Ls TYPE OF INSURANCE POLICYNUMENR DALI M-FDATE MMIDDJYY
GENERAL LIABILITY
WM A :il COMMERCIAL GENERALLIASILITY 01CL134449 07/29/00 07/29/0:
CLAIMS MADE L;J OCCUR
GENL AGGREGATE LIMIT APPLIES PER
POLICY PRO -
ECT LOC
AUTOMOBILE LIABILITY
B X ANY AUTO TCA6844142 11/15/00 11./06/03
ALL OWNED AUTOS
SCHEDULED AUTOS
X HfRePAUTOS
X NON -OWNED AUTOS
GARAGE LIABILITY
ANY AUTO
EXCESS LIABILITY
OCCUR CLAIM6 MADg
DEDUCTIBLE
RETENTION $
WORKERS COMPENSATION AND
d.+ E EMPLOYERS' LIABILITY
WCS844141
OTHER
DESCRIP'nON OF OPERATIONS((,OCATION6/VEHICLESfEXCLUS1oNS A565—E
City Of Lubbock is named as Additional
General Liability and Commercial ,Auto
w+�e
CERTIFICATE HOLDI R N I ADDITIONALwsuREO; INSUREkLETTE k -
City of Lubbock CI'
Purchasing Department
Ron Sheffield
PO Box 2000
Lubbock TX 79457
07/15/001 07/15/01
DATE IMMlDDlYY)
ND OR
BELOW.
EACH OCCURRENCE i S 50C(lafl
FIRE DAMAGE (Anyawfire)
$ 550000
EXP (Any
DEXP0PERSONAL&A00GENERALAGG00
ffiMGMED
CW,-
PRODUCTS -C00
SINGLE LIMIT
(Eeaccident)
$500,000
BODILYINJURY
S
(Por person)
30t)JIr iN URY
8
PROPERTY DAMAGE
(Per aaciftri)
$
AUTO ONLY- EA ACCIDENT
$
OTHER THAN EA ACC
$
AUTO ONLY: AGG
$
EACH OCCURRENCE
AGGREGATE
$
$
$
$
X TORY LIMITS ER
E.L. EACH ACCIDENT
S500000
E,L,DISEASE - EA EMPLOYEE $ 500000
E.L•DISEASE- POLICY LIMIT
$500000
m as respeotS the Cpmmeroial
tf-
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO
DATE THEREOF, THE ISSUIN 3 INSURER WILL ENDEAVOR TO MAIL -IQ-- DnYS WRn-nM
NOTICE TO THE CERTIFICATE HOLD$R NAMED TO TWtr L91'T, BUT !FAILURE TO DO $O M LL
IMPOSE NO OBLIGATION OR LIABILITY OF ANYIQND UPON THE INSURER, ITS AGENTS OR
IW0AVVKL2'UPOWO zA110N 1988
CONTRACTOR CHECKLIST
A CONTRACTOR SHALL:
(1)
provide coverage for its employees providing services on a project, for the duration of the project based on
proper reporting of classification codes and payroll amounts and filling of any coverage agreements;
(2)
provide a certificate of coverage showing workers' compensation coverage to the governmental entity
prior to beginning work on the project;
(3)
provide the governmental entity, prior to the end of the coverage period, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the contractor's current certificate of
coverage ends during the duration of the project;
(4)
obtain from each person providing services on a project, and provide to the governmental entity:
(A) a certificate of coverage, prior to that person beginning work on the project, so the governmental
entity will have on file certificates of coverage showing coverage for all persons providing
services on the project; and
(B) no later than seven days after receipt by the contractor, a new certificate of coverage showing
extension of coverage, if the coverage period shown on the current certificate of coverage ends
during the duration of the project;
(5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter;
(6) notify the governmental entity in writing by certified mail or personal delivery, within ten (10) days after the
contractor knew or should have known, of any change that materially affects the provision of coverage of
any person providing services on the project;
(7) post a notice on each project site informing all persons providing services on the project that they are
required to be covered, and stating how a person may verify current coverage and report failure to provide
coverage. This notice does not satisfy other posting requirements imposed by the Act or other
commission rules. This notice must be printed in at least 19 -point normal type, and shall be in both
English and Spanish and any other language common to the worker population. The text for the notices
shall be the following text provided by the commission on the sample notice, without any additional words
or changes:
2
ria
REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services related to this construction project must (see
reverse) be covered by workers' compensation insurance. This includes persons providing, hauling, or delivering
equipment and materials, or providing labor or transportation or other service related to the project, regardless of the
identity of their employer or status as an employee."
"Call the Texas Workers' Compensation Commission at (512)440- 3789 to receive information on the legal
.a requirement for coverage, to verify whether your employer has provided the required coverage, or to
report an employer's failure to provide coverage." and
(8) contractually require each person with whom it contracts to provide services on a project, to:
,.. (A) provide coverage based on proper reporting of classification codes and payroll amounts and filing
of any coverage agreements for all of its employees providing services on the project, for the
duration of the project;
(B) provide a certificate of coverage to the contractor prior to that person beginning work on the
project;
(C) include in all contracts to provide services on the project the language in subsection (e) (3) of this
rule;
(D) provide the contractor, prior to the end of the coverage period, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of
coverage ends during the duration of the project;
(E) obtain from each other person with whom it contracts, and provide to the contractor:
e,
(i) a certificate of coverage, prior to the other person beginning work on the project; and
(ii) prior to the end of the coverage period, a new certificate of coverage showing extension of the
coverage period, if the coverage period shown on the current certificate of coverage ends during
the duration of the project;
(F) retain all required certificates of coverage on file for the duration of the project and for one year
thereafter;
(G) notify the governmental entity in writing by certified mail or personal delivery, within (ten) 10 days
after the person knew or should have known, of any change that materially affects the provision of
coverage of any person providing services on the project; and
(H) contractually require each other person with whom it contracts, to perform as required by
paragraphs (A) - (H), with the certificate of coverage to be provided to the person for whom they
are providing services.
w
"�." 3
7
r
CONTRACT
STATE OF TEXAS
COUNTY OF LUBBOCK
THIS AGREEMENT, made and entered into this 11th day of January, 2001 by and between the City of Lubbock,
County of Lubbock, State of Texas, acting by and through the Mayor, City of Lubbock,` thereunto authorized to do so,
w hereinafter referred to as OWNER, and Norris Audio Video Systems of the City of Amarillo, County of Randall and the
State of Texas hereinafter termed CONTRACTOR.
WITNESSETH: That for and inconsideration of the payments and agreements hereinafter mentioned, to be made and
performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the
CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements
described as follows:
BID #265-00/RS - CITY OF LUBBOCK COLISEUM SOUND SYSTEM RENOVATION $78,255.00
and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own
proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance
and other accessories and services necessary to complete the said construction in accordance with the contract
documents as defined in the General Condition of Agreement.
The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have
been given to him and to substantially complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with
the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make
payment on account thereof as provided therein.
IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County,
Texas in the year and day first above written.
ATTEST:
Secretary
APPROVED AS TO CONTENT:
Owner's Reooes ative
APPROVED AS TO FORM:
City Attorney
Cl
BOCK EXA (OWN R)
CONTRACTOR:No��,-s
By: ! UV
PRINTED NAME:��I G�'uE'� ►�+�ef/
TITLE: Ou, ?I
ATTEST: COMPLETE ADDRESS:
Corporate Secretary Norris Audio Video Systems
7529 Canyon Drive
Amarillo, Texas 79110
1
No Text
2
3.
4.
5.
GENERAL CONDITIONS OF THE AGREEMENT
OWNER
Whenever the word Owner, or First Party, are used in this contract, it shall be understood as referring to the City of
Lubbock, Texas.
CONTRACTOR
Whenever the word Contractor, or Second Party, is used, it shall be understood to mean the person, persons, co-
partnership or corporation, to wit NORRIS AUDIO VIDEO SYSTEMS who has agreed to perform the work
embraced in this contract, or their legal representative.
OWNER'S REPRESENTATIVE
Whenever the word Owner's Representative or representative is used in this contract, it shall be understood as
referring to, City of Lubbock, or its representative JOHN JAMES TECHNICAL COORDINATOR, so designated
who will inspect constructions; or to such other representatives, supervisors, architects, engineers, or inspectors
as may be authorized by said Owner to act in any particular under this agreement. Engineers, supervisors or
inspectors will act for the Owner under the direction of Owner's Representative, but shall not directly supervise the
Contractor or persons acting on behalf of the Contractor.
CONTRACT DOCUMENTS
The contract's documents shall consist of the Notice to Bidders, General Instructions to Bidders, Bid, Signed
Agreement, Statutory Bonds (if required), General Conditions of the Agreement, Special Conditions of the
Agreement (if any), Specifications, Plans, Insurance Certificate, and all other documents made available to Bidder
for inspection in accordance with the Notice to Bidders. , The above, described materials are sometimes referred to
herein as the "contract" or "contract documents"._
INTERPRETATION OF PHRASES
Whenever the words "Directed," "Permitted, "Designated, "Required," "Considered Necessary," "Prescribed," or
words of like import are used, it shall be understood that the direction, requirement, permission, order, designation
or prescription of the Owner's Representative is intended; and similarly, the words "Approved," "Acceptable,"
"Satisfactory," or words of like import shall mean approved by or acceptable or satisfactory to the Owner's
Representative.
6. SUBCONTRACTOR
.", The term Subcontractor, as employed herein, includes only those having a direct contract with the Contractor for
performance of work on the project contemplated by these contract documents. Owner shall have no
responsibility to any Subcontractor employed by Contractor for performance of work on the project contemplated
by these contract documents, but said Subcontractors will, look exclusively to Contractor for any payments due
Subcontractor.
7. WRITTEN NOTICE
Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of
the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent certified mail to the last
business address known to the party who gives the notice.
8. CONTRACTOR'S RESPONSIBILITIES
Unless otherwise stipulated, the Contractor shall provide and pay for all materials, supplies, machinery,
equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other
facilities necessary for the execution and completion of the work covered by the contract documents. Unless
1
i
otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality.
The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or
work described in words which so applied have well known, technical or trade meaning shall be held to refer such
recognized standards.
All work shall be done and all materials furnished in strict conformity with the contract documents.
9. SUBSTANTIALLY COMPLETED
The term "Substantially Completed" is meant that the structure or project contemplated by the contract documents
has been made suitable for use or occupancy or the facility is in a condition to serve its intended purpose, but still
may require minor miscellaneous work and adjustment.
10. LAYOUT
Except as specifically provided herein, the Contractor shall be responsible for laying out all work and shall
accomplish this work in a manner acceptable to the Owner's Representative. The Owner's Representative will
check the Contractor's layout of all major structures and any other layout work done by the Contractor at
Contractor's request, but this check does not relieve the Contractor of the responsibility of correctly locating all
work in accordance with the Plans and Specifications.
11. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE
The Contractor shall be furnished copies of all Plans and Specifications without expense to Contractor and
Contractor shall keep one copy of same consistently accessible on the job site.
12. RIGHT OF ENTRY
The Owner's Representative may make periodic visits to the site to observe the progress or quality of the
executed work and to determine, in general, if the work is proceeding in accordance with the contract documents.
Owner's Representative will not be required to make exhaustive or continuous onsite inspections to check the
quality or quantity of the work, nor will Owner's Representative be responsible for the construction means,
methods, techniques, sequences or procedures, or the safety precautions incident thereto. Notwithstanding the
Owner's Representative's rights of entry hereunder, the Owner's Representative will not be responsible for the
Contractor's failure to perform the work in accordance with the Contract Documents.
13. LINES AND GRADES
All lines and grades shall be furnished by the Owner's Representative whenever Owner's Representative deems
said lines and grades are necessary for the commencement of the work contemplated by these contract
documents or the completion of the work contemplated by these contract documents. Whenever necessary,
Contractor shall suspend its work in order to permit Owner's Representative to comply with this requirement, but
such suspension will be as brief as practical and Contractor shall be allowed no extra compensation therefore.
The Contractor shall give the Owner's Representative ample notice of the time and place where lines and grades
will be needed. All stakes, marks, etc., shall be carefully preserved by the Contractor, and in case of careless
destruction or removal by Contractor, its Subcontractors, or its employees, such stakes, marks, etc., shall be
replaced by the Owner's Representative at Contractor's expense.
14. OWNER'S REPRESENTATIVE'S AUTHORITY AND DUTY
Unless otherwise specified, it mutually agreed between the parties to this Agreement that the Owner's
Representative has the authority to review all work included herein. The Owner's Representative has the authority
to stop the work whenever such stoppage may be necessary to insure the proper execution of the contract. The
Owner's Representative shall, in all cases, determine the amounts and quantities of the several kinds of work
which are to be paid for under the contract documents, and shall determine all questions in relation to said work
and the construction thereof, and shall, in all cases, decide every question which may arise relative to the
execution of this contract on the part of said Contractor. The decision of the Owner's Representative shall be
conclusive in the absence of written objection to same delivered to Owner's Representative within fifteen (15)
04.
calendar days of any decision or direction by Owner's Representative. In the absence of timely written objection
by Contractor, as provided herein, any and all objection or objections shall be deemed waived.
„k...
15. SUPERINTENDENCE AND INSPECTION
It is agreed by the Contractor that the Owner's Representative shall be and is hereby authorized to appoint from
time to time such subordinate engineers, supervisors, or inspectors as the said Owner's Representative may
deem proper to inspect the materials furnished and the work done under this Agreement, and to see that said
material is furnished and said work is done in accordance with the specifications therefore. The Contractor shall
furnish all reasonable aid and assistance required by the subordinate engineers, supervisors or inspectors for the
proper inspection and examination of the work. The Contractor shall regard and obey the directions and
instructions of any subordinate engineers, supervisors or inspectors so appointed, when such directions and
instructions are consistent with the obligations of this Agreement and accompanying plans and specifications
provided, however, should the Contractor object to any orders by any subordinate engineer, supervisor or
inspector, the Contractor may within fifteen (15) calendar days make written appeal to the Owner's
Representative for its decision. In the absence of timely written objection by Contractor, as provided herein, any
and all objection or objections shall be deemed waived.
16. CONTRACTOR'S DUTY AND SUPERINTENDENCE
Poll
t The Contractor shall give personal attention to the faithful prosecution and completion of this contract and shall
keep on the work, during its progress, a competent superintendent and any necessary assistants, all satisfactory
to Owner's Representative. The superintendent shall represent the Contractor in its absence and all directions
given to superintendent shall be binding as if given to the Contractor. It expressly agreed that adequate
supervision by competent and reasonable representatives of the Contractor is essential to the proper performance
of the work and lack of such supervision shall be grounds for suspending operations of the Contractor.
` The work, from its commencement to completion, shall be under the exclusive charge and control of the
Contractor and all risk in connection therewith shall be borne by the Contractor.
M The Owner or Owner's Representatives shall not be responsible for the acts or omissions of the Contractor, or any
subcontractors, or any of Contractor's agents or employees, or any other persons performing any of the work.
17. CONTRACTOR'S UNDERSTANDING
M It is understood and agreed that the Contractor has, by careful examination, satisfied itself as to the nature and
location of the work, the confirmation of the ground, the character, quality and quantity of materials to be
encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the
work, and the general and local conditions, and all other matters which in any way affect the work under the
contract documents. No oral agreement or conversation with any officer, agent, or employee of the Owner, or
Owner's Representative either before or after the execution of this contract, shall affect or modify any of the terms
or obligations herein contained. Subject to the rights of Owner as set forth in Paragraph 23 hereof, all
modifications and/or amendments to the contract documents, shall be in writing, and executed by Owner's
Representative and Contractor.
Unless otherwise specified herein, all loss, expense or damage to Contractor arising out of the nature of the work
to be done, or from the action of the elements, or from any unforeseen circumstance and the prosecution of the
work, shall be sustained and borne by the Contractor at its own cost and expense.
18. CHARACTER OF WORKERS
The Contractor agrees to employ only orderly and competent workers, skillful in the performance in the type of
work required under this contract, to do the work; and agrees that whenever the Owner's Representative shall
inform Contractor in writing that any man or men on the work, are, in Owner's Representative's sole opinion,
incompetent, unfaithful, disorderly, or otherwise unacceptable to Owner or Owner's Representative, such man or
r men shall be discharged from the work and shall not again be employed on the work without the Owner's
Representative's written consent.
3
a
19. CONSTRUCTION PLANT
The Contractor shall provide all labor, tools, equipment, machinery and materials necessary in the prosecution and
completion of this contract where it is not otherwise specifically provided that Owner shall furnish same, and it is
also understood that Owner shall not be held responsible for the care, preservation, conservation, or protection of
any materials, tools, equipment or machinery or any part of the work until it is finally completed and accepted.
The building of structures for the housing of men or equipment will be permitted only at such places as the
Owner's Representative shall consent or direct, and the sanitary conditions of the grounds in or about such
structure shall at all times be maintained in a manner satisfactory to the Owner's Representative.
20. SANITATION
Necessary sanitary conveniences for the use of laborers on the work site, properly secluded from public
observation, shall be constructed and maintained by the Contractor in such manner and at such points as shall be
approved by the Owner's Representative and their use shall be strictly enforced.
21. OBSERVATION AND TESTING
The Owner or Owner's Representative shall have the right at all times to observe and test the work. Contractor
shall make necessary arrangements and provide proper facilities and access for such observation and testing at
any location wherever such work is in preparation or progress. Contractor shall ascertain the scope of any
observation that may be contemplated by Owner or Owner's Representative and shall give ample notice as to the
time each part of the work will be ready for such observation. Owner or Owner's Representative may reject any
such work found to be defective or not in accordance with the contract documents, regardless of the stage of its
completion or the time or place of discovery of such errors and regardless of whether Owner's Representative has
previously accepted the work through oversight or otherwise. If any such work should be covered without
approval or consent of the Owner, it must, if requested by Owner or Owner's Representative, be uncovered for
examination at Contractor's expense. In the event that any part of the work is being fabricated or manufactured at
a location where it is not convenient for Owner or Owner's Representative to make observations of such work or
require testing of said work, then in such event Owner or Owner's Representative may require Contractor to
furnish Owner or Owner's Representative certificates of inspection, testing or approval made by persons_
competent to perform such tasks at the location where that part of the work is being manufactured or fabricated.
All such tests will be in accordance with the methods prescribed by the American Society for Testing and Materials
or such other applicable organization as may be required by law or the contract documents. _
If any such work which is required to be inspected, tested, or approved is covered up without written approval or
consent of the Owner or Owner's Representative, it must, if requested by the Owner. or Owner's Representative,
be uncovered for observation and testing at the Contractor's expense. The cost of all such inspections, tests and
approvals shall be borne by the Contractor unless otherwise provided herein. Any work which fails to meet the
requirements of any such tests, inspections or approvals, and any work which meets the requirements of any such
tests or approvals but does not meet the requirements of the contract documents shall be considered defective,
and shall be corrected at the Contractor's expense.
Neither observations by the Owner or Owner's Representative, nor inspections, tests, or approvals made by
Owner, Owner's Representative, or other persons authorized under the contract documents to make such
inspections, tests, or approvals shall relieve the Contractor from its obligation to perform the work in accordance
with the requirements of the contract documents.
22. DEFECTS AND THEIR REMEDIES
It is expressly agreed that if the work or any part thereof, or any material brought on the site of the work for use in
the work or selected for the same, shall be deemed by the Owner or Owner's Representative as unsuitable or not
in conformity with plans, specifications and/or contract documents, the Contractor shall, after receipt of written
notice thereof from the Owner's Representative, forthwith remove such material and rebuild or otherwise remedy
such work so that it shall be in full accordance with the contract documents. It is further agreed that any remedial
action contemplated as hereinabove set forth shall be at Contractor's expense.
4
23. CHANGES AND ALTERATIONS
The Contractor further agrees that the Owner may make such changes and alterations as the Owner may see fit,
in the line, grade, form dimensions, plans or materials for the work herein contemplated, or any part thereof, either
before or after the beginning of the construction, without affecting the validity of this contract and the
accompanying bond.
If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for a
claim for damages, or anticipated profits on the work that may be dispensed with. If they increase the amount of
work, and the increased work can fairly be classified under the specifications, such increase shall be paid
according to the quantity actually done and at the unit price established for such work under this contract;
otherwise such additional work shall be paid for as provided under Extra Work. In case the Owner shall make
Pik such changes or alterations as shall make useless any work already done or material already furnished or used in
said work, then the Owner shall recompense the Contractor for any material or labor so used, and for actual
expenses`incurred in preparation for the work as originally planned.
*^ 24. EXTRA WORK
The term "extra work" as used in this contract shall be understood to mean and include all work that may be
required by the Owner or Owner's Representative to be done by the Contractor to accomplish any change,
alteration or addition to the work as shown on the plans and specifications or contract documents and not covered
by Contractor's bid, except as provided under Changes and Alterations herein.
It is agreed that the Contractor shall perform all extra work under the direction of the Owner's Representative
when presented with a written work order signed by the Owner's Representative; subject, however, to the right of
the Contractor to require written confirmation of such extra work order by the Owner. It is also agreed that the
compensation to be paid to the Contractor for performing said extra work shall be determined, by the following
methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) or Method (B) be agreed upon before the extra work is commenced,
then the Contractor shall be paid the lesser of the following: (1) actual field cost of the
extra work, plus fifteen (15%) percent; or (2) the amount that would have been charged
by a reasonable and prudent Contractor as a reasonable and necessary cost for
performance of the extra work.
In the event said extra work be performed and paid for under Method (C)(1), then the provisions of this paragraph
shall apply and the "actual field cost" is hereby defined to include the cost of all workmen, such as foremen,
timekeepers, mechanics and laborers, materials, supplies, teams, trucks, rentals on machinery and equipment, for
the time actually employed or used on such extra work, plus actual transportation charges necessarily incurred,
together with all expenses incurred directly on account of such extra work, including Social Security, Old Age
Benefits, Maintenance Bonds, Public Liability and Property Damage and Workers' Compensation and all other
insurances as may be required by law or ordinances or directed by the Owner or Owner's Representative, or by
them agreed to. Owner's Representative may direct the form in which accounts of the actual field cost shall be
kept and records of these accounts shall be made available to the Owner's Representative. The Owner's
Representative may also specify in writing, before the work commences, the method of doing the work and the
type and kind of machinery and equipment to be used; otherwise, these matters shall be determined by the
Contractor. Unless otherwise agreed upon, the prices for the use of machinery and equipment shall be
determined by using 100%, unless otherwise specified, of the latest Schedule of Equipment and Ownership
Expenses adopted by the Associated General Contractors of America. Where practical, the terms and prices for
the use of machinery and equipment shall be incorporated in the written extra work order. The fifteen percent
(15%) of the actual field cost to be paid to Contractor shall cover and compensate Contractor for its profit,
overhead, general superintendence and field office expense, and all other elements of cost and expense not
embraced within the actual field cost as herein defined, save that where the Contractor's Camp or Field Office
must be maintained primarily on account of such Extra Work, then -the cost to maintain and operate the same shall
be included in the "actual field cost."
5
No claim for extra work of any kind will be allowed unless ordered in writing by Owner's Representative. ,In case,
any orders or instructions appear to the Contractor to involve extra work for which Contractor should_receive
compensation or an adjustment in the construction time, Contractor shall prior to commencement of such extra
work, make written request to the Owner's Representative fora written order authorizing such extra work. Should
a difference of opinion arise as to what does or does not constitute, extra as to the payment therefore, and
the Owner's Representative insists upon its performance, the Contractor shall proceed with the work after making
written request for written order and shall keep adequate and accurate account of the actual field cost thereof, as
provided under Method (C)(1). If Contractor does not notify Owner's Representative before the commencement of
any extra work, any claim for payment due to alleged extra work shall be deemed waived.
25. DISCREPANCIES AND OMISSIONS
It is further agreed that it is the intent of the contract documents that all work described, in the bid, the
specifications, plans and other contract documents, is to be done for the prices quoted by the Contractor and that
such price shall include all appurtenances necessary to complete the work in accordance with the intent of these
contract documents as interpreted by Owner's Representative. Notices of any discrepancies or omissions in
these plans, specifications, or contract documents, shall be given to the Owners' Representative and a
clarification obtained before the bids are received, and if no such notice is received by the Owner's
Representative prior to the opening of bids, then it shall be deemed that, the Contractor fully understands
-the work to be included and has provided sufficient sums in,its bid,to complete the work in accordance
with these plans and specifications. If Contractor does not notify to
Representative before bidding
of any discrepancies or omissions, then it shall be deemed for all purposes that the plans and
specifications are sufficient and adequate for completion of the project. It is further agreed that any
request for clarification must be submitted no later than five (5) calendar days prior to the opening of
bids.
26. RIGHT OF OWNER TO MODIFY METHODS AND EQUIPMENT
If at any time the methods or equipment used by the Contractor are found to be inadequate to secure the quality of
work with the rate of progress required under this contract, the Owner or Owner's Representative may order the
Contractor in writing to increase their safety or improve their character and efficiency and the Contractor shall
comply with such order.
If, at any time, the working force of the Contractor is inadequate for securing the progress herein specified, the
Contractor shall, if so ordered in writing, increase its force or equipment, or both, to such an extent as to give
reasonable assurance of compliance with the schedule of progress.
27. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC AND GENERAL INDEMNITY
The Contractor shall take out and procure a policy or policies of Workers' Compensation Insurance 'with an
insurance company licensed to transact business in the State of Texas, which policy shall comply1with the
Workers' Compensation laws_of the State of Texas., The Contractor shall at all times exercise reasonable
a_. � b�
precaution for the safety of employees and others.on.or near the _work and shall comply withyall applicable
provisions of federal, state and municipal laws and building and construction codes. All machinery and equipment
and other physical hazards shall be guarded in accordance with the "Manual of Accident Prevention 19
11
of Associated General Contractors of America, except where incompatible with federal, state or
s.
municipal laws or regulationsThe Contractor, its suretie ,`,
• � and insurance carriers shall defend, indemnify and hold
harmless the Owner and all -of its officers, agents and employees against any all losses, costs, damages,
expenses, liabilities, claims and/or causes of action, whether known or unknown, fixed, actual, accrued or
contingent, liquidated or unliquidated, including, but not limited to, attorneys' fees and expenses, in connection
with, incident to, related to, or arising out of, the Contractor's or any subcontractor's, agent's or employee's, in any
manner whatsoever, omission, execution and/or -supervision of this contract, and the project which is the subject
matter of this contract.
The safety precautions taken shall be the sole responsibility of the Contractor, in its sole discretion as an
Independent Contractor; inclusion of this paragraph in the Agreement, as well as any notice which may be given
by the Owners or the Owner's Representative concerning omissions under this paragraph as the work progresses,
6
F i
"i
are intended as reminders to the Contractor of its duty and shall not be construed as any assumption of duty to
supervise safety precautions by either the Contractor or any of its subcontractors.
f
28. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this contract until he has obtained all insurance as required in the
General Conditions of the contract documents, from an underwriter authorized to do business in the State of
Texas and satisfactory to the City. Proof of coverage shall be furnished to the City and written notice of
cancellation or any material change will be provided ten (10) calendar days in advance of cancellation or change.
a All policies of insurance, required herein, including policies of insurance required to be provided by Contractor and
its subcontractors, shall contain a waiver of any and all of the insurer's or payor's, in the event of self-insurance,
rights to subrogation that any such insurer or payor, in the event of self-insurance, may acquire by virtue of
payment of any loss under such insurance or self-insurance. All certificates of insurance submitted to the City in
conformity with the provisions hereof shall establish such waiver..
The Contractor shall procure and carry at its sole cost and expense through the life of this contract, insurance
-* protection as hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such
insurance shall be carried with an insurance company authorized to transact business in the State of Texas and
shall coverall operations in connection with this contract, whether performed by the Contractor or a subcontractor,
or separate policies shall be provided covering the operation of each subcontractor. A certificate of insurance
' specifying each and all coverages shall be submitted prior to contract execution.
The insurance certificates furnished shall name the City as an additional insured, or in the alternative,
shall be accompanied by a statement from the Contractor to the effect that no work on this particular
project shall be subcontracted. It shall be the contractors responsibility to provide to the owner all proof
of coverage insurance documents including workers compensation coverage for each subcontractor.
A. General Liability insurance
The contractor shall have Comprehensive General Liability Insurance with limits of X500.000.00 Combined
Single Limit in the aggregate and per occurrence to include:
Premises and Operations
Explosion & Collapse Hazard
Underground Damage Hazard
Products & Completed Operations Hazard
Contractual Liability
Independent Contractors Coverage
Personal Injury
Advertising Injury
Y B. Owner's and Contractor's Protective Liability Insurance.
For bodily injuries, including accidental death and or property damage, $00 Combined Single Limit. This
policy shall be submitted prior to contract execution.
C. Comprehensive Automobile Liability Insurance
K:
The Contractor shall have Comprehensive Automobile Liability Insurance with limits of not less than;
rM
Bodily Injury/Property Damage, $_,__500.000.00 Combined Single Limit,
to include all owned and nonowned cars including: Employers Nonownership Liability Hired and
Nonowned Vehicles. The City is to be named as an additional insured on this policy for this specific job
and copy of the endorsement doing so is to be attached to the Certificate of Insurance.
D. Builder's Risk Insurance/Installation Floater Insurance..
7
The Contractor shall obtain a Builder's Risk policy in the amount of 0% of the total contract price (100% of
potential loss) naming the City of Lubbock as insured.
E. Umbrella Liability Insurance
The Contractor shall have Umbrella Liability Insurance in the amount of $0 on all contracts with coverage
to correspond with Comprehensive General Liability and Comprehensive Automobile Liability coverages.
F. Worker's Compensation and Employers Liability Insurance
Worker's Compensation Insurance covering all employees whether employed by the Contractor or any
Subcontractor on the job with Employers Liability of at least $500.000.00.
1. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of authority
to self -insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC- --
83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's
or entity's employees providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the project until the
Contractor's/person's work on the project has been completed and accepted by the governmental
entity.
Persons providing services on the project ("subcontractor" in Section 406.096, Texas Labor
Code) - includes all persons or entities performing all or part of the services the Contractor has
undertaken to perform on the project, regardless of whether that person contracted directly with
the Contractor and regardless of whether that person has employees. This includes, without
limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner -
operators, employees of any such entity, or employees of any entity which furnishes persons to
provide services on the project. "Services" include, without limitation, providing, hauling, or
delivering equipment or materials, or providing labor, transportation, or other service related to a
project. "Services" does not include activities unrelated _to the project, such as food/beverage
vendors, office supply deliveries, and delivery of portable toilets.
2. The Contractor shall provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the statutory requirements of
Texas Labor Code, Section 401.011(44) for all employees of the contractor providing services on -
the project, for the duration of the project.
3. The Contractor must provide a certificate of coverage to the governmental entity prior to being
awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage ends during the
duration of the project, the Contractor must, prior to the end of the coverage period, file a new
certificate of coverage with the governmental entity showing that coverage has been extended.
5. The Contractor shall obtain from each person providing services on the project, and provide to the
governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage for all --
persons providing services on the project; and
(b) no later than seven days after receipt by the Contractor, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of
coverage ends during the duration of the project.
VO
The Contractor shall retain all required certificates of coverage for the duration of the project and
for one year thereafter.
The Contractor shall notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the Contractor knew or should have known, of any change that materially
affects the provision of coverage of any person providing services on the project.
The Contractor shall post on each project site a notice, in the text, form and manner prescribed by
the Texas Workers' Compensation Commission, informing all persons providing services on the
project that they are required to be covered, and stating how a person may verify coverage and
report lack of coverage.
The Contractor shall contractually require each person with whom it contracts to provide services
on the project, to:
(a) provide coverage, based on proper reporting of classification codes and payroll amounts
and filing of any coverage agreements, which meets the statutory requirements of Texas
Labor Code, Section 401.011(44) for all of its employees providing services on the
project, for the duration of the project;
(b) provide to the Contractor, prior to that person beginning work on the project, a certificate
of coverage showing that coverage is being provided for all employees of the person
providing services on the project, for the duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the Contractor:
(1) a certificate of coverage, prior to the other person beginning work on the project;
and
(2) a new certificate of coverage showing extension of coverage, prior to the end of
the coverage period, if the coverageperiod shown on the current certificate of
coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project and for one
year thereafter;
notify the governmental entity in writing by certified mail or personal delivery, within 10
days after the person knew or should have known, of any change that materially affects
the provision of coverage of any person providing services on the project; and
(g) contractually require each person with whom it contracts to perform as required by
paragraphs (a) - (g), with the certificates of coverage to be provided to the person for
whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of coverage, the
Contractor is representing to the governmental entity that all employees of the Contractor who will
provide services on the project will be covered by worker's compensation coverage for the
^* duration of the project, that the coverage will be based on proper reporting of classification codes
and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance
carrier or, in the case of a self-insured, with the commission's Division of Self -Insurance
Regulation. Providing false or misleading information may subject the Contractor to administrative
penalties, criminal penalties, civil penalties, or other civil actions.
9
6
F. .
7.
8.
ate+.
9.
The Contractor shall retain all required certificates of coverage for the duration of the project and
for one year thereafter.
The Contractor shall notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the Contractor knew or should have known, of any change that materially
affects the provision of coverage of any person providing services on the project.
The Contractor shall post on each project site a notice, in the text, form and manner prescribed by
the Texas Workers' Compensation Commission, informing all persons providing services on the
project that they are required to be covered, and stating how a person may verify coverage and
report lack of coverage.
The Contractor shall contractually require each person with whom it contracts to provide services
on the project, to:
(a) provide coverage, based on proper reporting of classification codes and payroll amounts
and filing of any coverage agreements, which meets the statutory requirements of Texas
Labor Code, Section 401.011(44) for all of its employees providing services on the
project, for the duration of the project;
(b) provide to the Contractor, prior to that person beginning work on the project, a certificate
of coverage showing that coverage is being provided for all employees of the person
providing services on the project, for the duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the Contractor:
(1) a certificate of coverage, prior to the other person beginning work on the project;
and
(2) a new certificate of coverage showing extension of coverage, prior to the end of
the coverage period, if the coverageperiod shown on the current certificate of
coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project and for one
year thereafter;
notify the governmental entity in writing by certified mail or personal delivery, within 10
days after the person knew or should have known, of any change that materially affects
the provision of coverage of any person providing services on the project; and
(g) contractually require each person with whom it contracts to perform as required by
paragraphs (a) - (g), with the certificates of coverage to be provided to the person for
whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of coverage, the
Contractor is representing to the governmental entity that all employees of the Contractor who will
provide services on the project will be covered by worker's compensation coverage for the
^* duration of the project, that the coverage will be based on proper reporting of classification codes
and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance
carrier or, in the case of a self-insured, with the commission's Division of Self -Insurance
Regulation. Providing false or misleading information may subject the Contractor to administrative
penalties, criminal penalties, civil penalties, or other civil actions.
9
11. The Contractor's failure to comply with any of these provisions is a breach of contract by the
Contractor which entitles the governmental entity to declare the contract void if the Contractor
does not remedy the breach within ten days after receipt of notice of breach from the
governmental entity.
G. Proof of Coverage
Before work on this contract is commenced, each Contractor and subcontractor shall submit to the Owner
for approval five Certificates of Insurance covering each insurance policy carried and offered as evidence
of compliance with the above insurance requirements, signed by an authorized representative of the
insurance company setting forth:
(1) The name and address of the insured. y
(2) The location of the operations to which the insurance applies.
(3) The name of the policy and type or types of insurance in force thereunder on the date borne by
such certificate.
(4) The expiration date of the policy and the limit or limits of liability thereunder on the date borne by
such certificate.
(5) A provision that the policy may be canceled only by mailing written notice to the named insured at
the address shown in the bid specifications.
(6) A provision that written notice shall be given to the City ten days prior to any change in or
cancellation of the policies shown on the certificate.
(7) The certificate or certificates shall be on the form (or identical copies thereof) contained in the job
specifications. No substitute of nor amendment thereto.wiil be,acceptable.
(8) If policy limits are paid, new policy must be secured for new coverage to complete project.
(9) A Contractor shall:
(a) provide coverage for its employees providing services on a project, for the duration of the
project based on proper reporting of classification codes and payroll amounts and filling of
any coverage agreements; -
(b) provide a certificate of coverage showing workers' compensation coverage to the
governmental entity prior to beginning work on the project;
(c) provide the governmental entity, prior to the end of the coverage period, a new certificate
of coverage showing extension of coverage, if the coverage period shown on the
Contractor's current certificate of coverage ends during the duration of the project;
(d) obtain from each person providing services on a project, and provide to the governmental -'
entity:
(i) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage for
all persons providing services on the project; and
(ii) no later than seven days after receipt by the Contractor, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project and for one
year thereafter;
(f) notify the governmental entity in writing by certified mail or personal delivery, within 10
days after the Contractor knew or should_ have known, of any change that materially
affects the provision of coverage of any person providing services on the project;
10
t""
(g) post a notice on each project site informing all persons providing services on the project
that they are required to be covered, and stating how a person may verify current
coverage and report failure to provide coverage. This notice does not satisfy other
posting requirements imposed by the Texas Worker's Compensation Act or other
commission rules. This notice must be printed with a title in at least 30 point bold type
and text in at least 19 point normal type, and shall be in both English and Spanish and
any other language common to the worker population. The text for the notices shall be
the following text provided by the commission on the sample notice, without any additional
words or changes:
REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services
related to this construction project must be covered by workers' compensation
insurance. This includes persons providing, hauling, or delivering equipment or
materials, or providing labor or transportation or other service related to the
r" project, regardless of the identity of their employer or status as an employee."
"Call the Texas Workers' Compensation Commission at 5121440-3789 to receive
information of the legal requirements for coverage, to verify whether your
employer has provided the required coverage, or to report an employer's failure to
provide coverage;" and
(h) contractually require each person with whom it contracts to provide services on a project,
to:
° n (i) provide coverage based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements for all of its employees providing
services on the project, for the duration of the project;
(ii) provide a certificate of coverage to the Contractor prior to that person beginning
work on the project;
(iii) include in all contracts to provide services on the project the following language:
"By signing this contract or providing or causing to be
provided a certificate of coverage, the person signing this
contract is representing to the governmental entity that all
employees of the person signing this contract who will
provide services on the project will be covered by workers'
compensation coverage for the duration of the project, that
the coverage will be based on proper reprinting of
classification codes and payroll amounts, and that all
coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self-insured, with the
commission's Division of Self -Insurance Regulation.
Providing false or misleading information may subject the
Contractor to administrative penalties, criminal penalties,
civil penalties, or other civil actions";
(iv) provide the Contractor, prior to the end of the coverage period, a new certificate
of coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(v) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work on the
project; and
(2) prior to the end of the coverage period, a new certificate of coverage
showing extension of the coverage period, if the coverage period shown
on the current certificate of coverage ends during the duration of the
project;
(vi) retain all required certificates of coverage on file for the duration of the project
and for one year thereafter;
(vii) notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the person knew or should have known, of any change that --
materially affects the provision of coverage of any person providing services on
the project; and
(viii) contractually require each other person with whom it contracts, to perform as
required by paragraphs (i) -(viii), with the certificate of coverage to be provided to
the person for whom they are providing services.
29. DISABLED EMPLOYEES
Contractors having more than fifteen (15) employees agree to comply with the Americans with Disabilities Act of
1990, and agree not to discriminate against a qualified individual with a disability because of the disability of such
individual in regard to job application procedures, the hiring, advancement, or discharge of employees, employee
compensation, job training, and other terms, conditions, and privileges of employment.
30. PROTECTION AGAINST CLAIMS OF SUt3CUN I KAU I UKJ, LAtsUKtKS. NIH I CKIHLIVICIV, mimu ru
OF MACHINERY, EQUIPMENT AND SUPPLIES
Without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, the
Contractor agrees that it will indemnify and save the Owner and all of its_officers, agents and employees, harmless
against any and all claims, liabilities, losses, damages, expenses and causes of action arising out of, in any way,
manner or form, the demands of subcontractors, laborers, workmen, mechanics, materialmen and furnishers of
machinery and parts thereof, equipment, power tools, and supplies, incurred in the performance of this contract
and the project which is the subject matter of this contract. When Owner so desires, the Contractor shall furnish
satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or
waived.
If during the progress of the work, Contractor shall allow any indebtedness to accrue for work furnished by any of
those designated in the preceding paragraph and shall fail to pay and discharge any such indebtedness within five
(5) days after demand_is made, then Owner may, during the period for which such indebtedness shall remain
unpaid, in addition to any statutory retainage rights it may have, withhold from the unpaid portion of this contract, a
sum equal to the amount of such unpaid indebtedness or may apply the sum so withheld to discharge any such
indebtedness.
31. PROTECTION AGAINST ROYALTIES OR PATENT INVENTION
The Contractor shall pay all royalties and license fees, and shall provide for the use"of any design, device, material
or process covered by letters patent or copyright by suitable legal agreement with the Patentee or owner thereof.
Without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, the
Contractor shall defend all suits or claims for infringement of any patent or copyrights and shall indemnify and
save the Owner, and all of its officers, agents and employees harmless from any loss on account thereof, except
that Owner shall defend all such suits and claims and shall be responsible for all such loss when a particular
design, device, material or process or the product of a particular manufacturer or manufacturers is specified or —
required in these contract documents by Owner; provided, however, if choice of alternate design, device, material
or process is allowed to the Contractor, then Contractor shall indemnify and save Owner, and all of its officers,
agents and employees harmless from any loss on account thereof. Notwithstanding anything herein to the
contrary, if the material or process specified or required by Owner and/or this contract is an infringement, the
Contractor shall be responsible for such loss unless it gives written notice of such infringement to the Owner's
Representative prior to bidding.
32. LAWS AND ORDINANCES
12
The Contractor shall at all times observe and comply with all federal, state and local laws, ordinances and
regulations, which in any manner affect the contract or the work, and without limiting, in any way, manner or form,
the indemnity provided by Contractor in paragraph 27 hereof, Contractor shall indemnify and save harmless the
Owner, and all of its officers, agents, and employees against any claims arising from the violation of any such
laws, ordinances, and regulations, whether by the Contractor, its employees, or subcontractors. If the Contractor
observes that the plans and specifications are at variance therewith, he shall notify the Owner's Representative in
writing prior to bidding and any necessary changes shall be adjusted as provided in the contract for changes in the
work. In the absence of timely written notification to Owner's Representative of such variance or variances within
said time, any objection and/or assertion that the plans and specifications are at variance with any federal, state or
local laws, ordinances or regulations shall be deemed waived. If the Contractor, its employees or subcontractors
perform any work contrary to such laws, ordinances, rules and regulations, and without such notice to the Owner's
Representative, Contractor shall bear all costs arising therefrom.
t
The Owner is a municipal corporation of the State of Texas and the law from which it derives its powers, insofar as
the same regulates the objects for which, or the manner in which, or the conditions under which the Owner may
enter into contracts, shall be controlling, and shall be considered as part of this contract to the same effect as
though embodied herein.
33. SUBCONTRACTING
The Contractor agrees that it will retain personal control and will give its personal attention to the fulfillment of this
contract. The Contractor further agrees that subletting of any portion or feature of the work, or materials required
in the performance of this contract, shall not relieve the Contractor from its full obligations to the Owner, as
provided by the contract documents.
34. TIME FOR SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES
It is hereby understood and mutually agreed by and between the Contractor and the Owner, that the date of
beginning and time for completion as specified in the contract documents, of work to be done hereunder are
essential conditions of this contract; and it is further mutually understood and agreed that the work embraced in
.- this contract shall be commenced as provided in the contract documents.
If the Contractor should neglect, fail, or refuse to substantially complete the work within the time herein specified,
then the Contractor does hereby agree as part of the consideration for the awarding of this contract, the Owner
may withhold permanently from Contractor's total compensation, the sum of $150.00 (ONE HUNDRED FIFTY
DOLLARS) PER DAY, not as a penalty, but as liquidated damages for the breach of the contract as herein set
forth for each and every working day that the Contractor shall be in default after the time stipulated for
fir= substantially completing the work.
It is expressly understood and agreed, by and between Contractor and the Owner, that the time for the substantial
completion of the work described herein is reasonable time for the completion of the same, taking into
consideration the average climatic range and conditions and usual industrial conditions prevailing in this locality.
The amount is fixed and agreed upon by and between the Contractor and the Owner because the actual damages
the Owner would sustain in such event would be difficult and/or impossible to estimate, however, the amount
agreed upon herein is a reasonable forecast of the amount necessary to render just compensation to Owner, and
is expressly agreed to be not disproportionate to actual damages as measured at time of breach.
IT IS FURTHER AGREED AND UNDERSTOOD BETWEEN THE CONTRACTOR AND OWNER THAT TIME IS
OF THE ESSENCE OF THIS CONTRACT.
35. TIME AND ORDER OF COMPLETION
r
It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the Contractor shall
be allowed to prosecute its work at such time and sessions, in such order of precedence, and in such manner as
shall be most conductive to economy of construction; provided, however, that the order and time of prosecution
shall be such that the work shall be substantially completed as a whole and in part, in accordance with this
contract, the plans and specifications, and within the time of completion designated in the bid; provided, also, that
when the Owner is having other work done, either by contractor by its own force, the Owner's Representative may
'� " 13
direct the time and manner of constructing work done under this contract so that conflicts will be avoided and the
construction of the various works being done for the Owner shall be harmonized.
The Contractor shall submit, at such times as may reasonably be requested by the Owner's Representative,
schedules which shall show the order in which the Contractor intends to carry on the work, with dates at which the
Contractor will start the several parts of the work and estimated dates of completion of the several parts.
36. TIME OF PERFORMANCE
The Contractor agrees that it has submitted its bid in full recognition of the time required for the completion of this
project, taking into consideration the average climatic range and industrial conditions prevailing in this locality, and
has considered the liquidated damage provisions of paragraph 34 hereinabove set forth and expressly agrees that
it shall not be entitled to, nor will it request, an extension of time on this contract, except when its work has been
delayed by an act or neglect of the Owner, Owner's Representative, employees of the Owner or other contractors
employed by the Owner, or by changes ordered in the work, or by strike, walkouts, acts of God or the public
enemy, fire or flood. Any request for extension shall be in writing with the written request for same setting forth all
justifications, in detail, for the request, and submitted to Owner's Representative within twenty (20) calendar days
of the occurrence of the event causing said delay. A failure by Owner's Representative to affirmatively grant the
extension no later than twenty (20) calendar days of written submission by Contractor shall be deemed a denial,
and final. Further, in the absence of timely written notification of such delay and request for extension, as provided
herein, any request for extension by Contractor shall be deemed waived.
37. HINDRANCE AND DELAYS
In executing the contract, the Contractor agrees that in undertaking to complete the work within the time herein
fixed, Contractor has taken into consideration and made allowances for all hindrances and delays incident to such
securing whether aterial or' workmen, or an other cause olr o cu rence. No charge shall be,madeulbties a delays in
growing out of delaysp
• g y y the Contractor for
hindrance or delays from any cause during the progress of any part of the work embraced in this contract except
where the work is stopped by order of the Owner or Owner's Representative for the _Owner's convenience, in
which event, such expense as in the sole judgment of the Owner's Representative that is caused by such
stoppage shall be paid by Owner to Contractor.
38. QUANTITIES AND MEASUREMENTS
,� .
No extra or customary measurements of any kind will be allowed, but the actual measured or computed length,
area, solid contents, number and weight only shall be considered, unless otherwise specifically provided. In the
event this contract is let on a unit price basis, then Owner and Contractor agree that this contract, including the
specifications, plans and other contract documents are intended to show clearly all work to be done and material
to be furnished hereunder. Where the estimated quantities are shown, and only when same are expressly stated
to be estimates, for the various classes of work to be done and material. to be furnished under this
contract, they
are approximate and are to be used only as a basis for estimating the probable cost of the work and for comparing --
their bids offered for the work. In the event the amount of work to be done andy materials to be furnished are
.. � ,. . � � �,�sto� n �
expressly stated to be estimated, and only when same are expressly stated to be estimated, it is� underod and
agreed that the actual amount of work to be done and the materials towbe furnished under this contract may differ
somewhat from these estimates, and that where the basis for payment under this contract,is'the,unit price method,
payment shall be for the actual amount of work done and materials furnished on the project.
39. PROTECTION OF ADJOINING PROPERTY
The Contractor shall take proper means to protect the adjacent or adjoining property or properties in any way
encountered, which may be injured or seriously affected by any process of construction to be undertaken under
this agreement, from any damage or injury by reason of said process of construction; and Contractor shall be
liable for any and all claims for such damage on account of his failure to fully protect all adjacent property. Without
limiting, in any way, manner and form, the indemnity provided by Contractor in paragraph 27 hereof, the
Contractor agrees to indemnify, save and hold harmless the Owner, and any of its officers, agents and employees, --
against any and all claims or damages due to any injury to any adjacent or adjoining property, related to, arising
from or growing out of the performance of this contract.
14
40. PRICE FOR WORK
In consideration of the furnishing of all necessary labor, equipment and material and the completion of all work by
the Contractor, and on the delivery of all materials embraced in this contract in full conformity with the
specifications and stipulations herein contained, the Owner agrees to pay the Contractor the price set forth in the
bid proposal attached hereto, which has been made a part of this contract, and the Contractor hereby agrees to
receive such price in full for furnishing all materials and all labor required for the aforesaid work, also, for all
expenses incurred by Contractor and for well and truly performing the same and the whole thereof in the manner
and according to this agreement, the attached specifications, plans, contract documents and requirements of
Owner's Representative.
41. PAYMENTS
No payments made or certificates given shall be considered as conclusive evidence of the performance of the
contract, either wholly or in part, nor shall any certificate or payment be considered as acceptance of defective
work. Contractor shall at any time requested during the progress of the work furnish the Owner or Owner's
Representative with a verifying certificate showing the Contractor's total outstanding indebtedness in connection
with the work. Before final payment is made, Contractor shall satisfy Owner, by affidavit or otherwise, that there
are no outstanding liens against Owner's premises by reason of any work under the contract. Acceptance by
A„„ Contractor of final payment of the contract price shall constitute a waiver of all claims against Owner, Owner's
agents and employees, which have not theretofore been timely filed as provided in this contract.
42. PARTIAL PAYMENTS
On or before the tenth day of each month, the Contractor shall submit to Owner's Representative an application for
partial payment or, if the Contractor does not submit such application, the Owner's Representative shall determine
the amount to be partially paid. Owner's Representative shall review said application for partial payment if
submitted, and the progress of the work made by the Contractor and if found to be in order, shall prepare a
certificate for partial payment showing as completely as practical the total value of the work done by the Contractor
up to and including the last day of the preceding month. The determination of the partial payment by the Owner's
+ Representative shall be in accordance with Paragraph 14 hereof.
The Owner shall then pay the Contractor on or before the fifteenth day of the current month the total amount of the
Owner's Representative's Certificate of Partial Payment, less 5% of the amount thereof, which 5% shall be
retained until final payment, and further, less all previous payments and all further sums that may be retained by
Owner under the terms of the contract documents.
Any partial payment made hereunder shall not constitute a waiver by the Owner of any and all other rights to
enforce the express terms of the contract documents, and all remedies provided therein, as to any and all work
performed, to be performed and/or materials delivered hereunder, including, but limited to, work to which said
partial payment is attributable,
43. SUBSTANTIAL COMPLETION
Contractor shall give Owner's Representative written notice of substantial completion. Within thirty-one (31)
working days after the Contractor has given the Owner's Representative written notice that the work has been
substantially completed, the Owner's Representative and/or the Owner shall inspect the work and within said time,
if the work be found to be substantially completed in accordance with the contract documents, the Owner's
Representative shall issue to the Owner and Contractor a certificate of substantial completion. Notwithstanding
the issuance of a certificate of substantial completion, Contractor shall proceed with diligence to finally complete
the work within the time provided in this contract.
44. FINAL COMPLETION AND PAYMENT
The Contractor shall give written notice to Owner's Representative of final completion. Upon written notice of final
completion, the Owner's Representative shall proceed to make final measurement to determine whether final
- completion has occurred. If the Owner's Representative determines final completion has occurred, Owner's
Representative shall so certify to the Owner. Upon certification by Owner's Representative of final completion,
'"�" 15
Owner shall pay to the Contractor on or before the 31 st working day after the date of certification of final
completion, the balance due Contractor under the terms of this agreement. Neither the certification of final
completion nor the final payment, nor any provisions in the contract documents shall relieve the Contractor of the
obligation for fulfillment of any warranty which may be required in the contract documents_and/or any warranty or
warranties implied by law or otherwise.
45. CORRECTION OF WORK
Contractor shall promptly remove from Owner's premises all materials condemned by the Owner's Representative
on account of failure to conform to the contract documents, whether actually incorporated in the work or not, and
Contractor shall at its own expense promptly replace such condemned materials with other materials conforming
to the requirements of the contract documents. Contractor shall also bear the expense of restoring all work of
other contractors damaged by any such removal or replacement. If Contractor does not remove and replace any
such condemned work within a reasonable time after a written notice by the Owner or the Owner's Representative,
Owner may remove and replace it at Contractor's expense.
Neither the final payment, nor certification of final completion or substantial completion, nor any provision in the
contract documents shall relieve the Contractor of responsibility for faulty materials or workmanship, and
Contractor shall remedy any defects due thereto and pay for any damage to other work resulting therefrom, which
shall appear within a period of one (1) year from the date of certification of final completion by Owner's
Representative.
46. PAYMENT WITHHELD
The Owner or Owner's Representative may, on account of subsequently discovered evidence, withhold or nullify
the whole or part of any certification to such extent as may be necessary to protect itself from loss on account of:
(a) Defective work not remedied and/or work not performed.
(b) Claims filed or reasonable evidence indicating possible filing of claims.
(c) Failure of the Contractor to make payments promptly to subcontractors or for materials or, labor._
(d) Damage to another contractor.
When the above grounds are removed, or the Contractor provides a surety bond satisfactory to the Owner, in the
amount withheld, payment shall be made for amounts withheld because of them.
47. CLAIM OR DISPUTE
It is further agreed by both parties hereto that all questions of dispute or adjustment presented by the Contractor
shall be in writing and filed with the Owner's Representative within fifteen (15) calendar days after the Owner's
Representative has given any direction, order or instruction to which the Contractor desires to take exception.
Timely written notice of dispute as provided in this contract of any decision by Owner's Representative or Owner
shall be a condition precedent to the bringing and/or assertion of any action or claim by Contractor of any right
under this Contract. If the matters set forth in the notice of dispute are not granted or otherwise responded to by
Owner's Representative within fifteen (15) calendar days of receipt of notice of dispute by Owner's
Representative, said objections shall be deemed denied. Any decision by the Owner's Representative, or deemed
denial by the Owner's Representative, shall be final and conclusive in the absence of fraud. It is further agreed
that the acceptance by the Contractor of the final payment shall be a bar to any and all claims of the Contractor,
and constitute a waiver of the right to assert any claim against Owner, Owner's agents and employees and
Owner's Representative, by Contractor.
48. NON-COMPLIANCE AND/OR ABANDONMENT BY CONTRACTOR
In case the Contractor should (1) abandon and fail or refuse to resume work within fifteen (15) calendar days after
written, notification from the Owner or the Owner's Representative, or (2) if the Contractor fails to comply with the
written orders of the Owner's Representative, when such orders are consistent with this contract, then the Surety
on the bond shall be notified in writing and directed to complete the work and a copy of said notice shall be
delivered to the Contractor. In the event a bond is not required by law, or otherwise obtained by the Contractor, no
further notice of such non-compliance to Contractor shall be required.
16
After receiving said notice of abandonment or non-compliance , the Contractor shall not remove from the work any
machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and
equipment under the contract for work, may be held for use on the work by the Owner or the Surety of the
Contractor, or another contractor, in of the work; and the Contractor shall not receive any rental or
credit therefore (except when used in connection with Extra Work, where credit shall be allowed as provided for
P**, under paragraph 24 of this contract); it being understood that the use of such equipment and materials will
ultimately reduce the cost to complete the work and be reflected in the final settlement.
In the event the Contractor, or Surety, whichever is applicable, should fail to commence compliance with the notice
?^ hereinbefore provided within ten (10) calendar days after service of such notice, and/or shall fail to proceed with
diligence to complete the project as contemplated and in compliance with all terms and provisions of the contract
documents, then the Owner may exercise any and all remedies available to it pursuant to law, contract, equity or
otherwise, including, but not limited to, providing for completion of the work in either of the following elective
manners:
(a) The Owner may employ such force of men and use of machinery, equipment, tools, materials and
supplies as said Owner may deem necessary to complete the work and charge the expense of such labor,
machinery, equipment, tools, materials and supplies to said Contractor, and the expense so charged shall
be deducted and paid by the Owner out of such moneys as may be due, or that may thereafter at any time
become due to the Contractor under and by virtue of this Agreement. In case such expense is less than
the sum which would have been payable under this contract, if the same had been completed by the
Contractor, then said Contractor shall receive the difference. In, case such expense is greater than the
sum which would have been payable under this contract, if the same had been completed by said
Contractor, then the Contractor and/or its Surety shall pay the amount of such excess to the Owner; or
(b) The Owner, under sealed bids, after notice published as required by law, at least twice in a newspaper
having a general circulation in the County of location of the work, may let the contract for the completion of
the work under substantially the same terms and conditions which are provided in this contract. In case of
any increase in cost to the Owner under the new contract as compared to what would have been the cost
under this contract, such increase shall be charged to the Contractor and the Surety shall be and remain
bound therefore. Should the cost:to complete any such new contract prove to be less than that which
would have been the cost to complete the work under this contract, the Contractor or his Surety shall be
credited therewith.
` In the event the Owner's Representative elects to complete the work, as described above, when the work shall
have been finally completed, the Contractor and his Surety shall be so notified and certification of completion as
provided in paragraph 44 hereinabove set forth, shall be issued. A complete itemized statement of the contract
-* accounts, certified to by Owner's Representative as being correct shall then be prepared and delivered to
Contractor and his Surety, if applicable, whereon the Contractor or his Surety, or the Owner as the case may be,
shall pay the balance due as reflected by said statement within 30 days after the date of certification of completion.
In the event the statement of accounts shows that the cost to complete the work is less than that which would
have been the cost to the Owner had the work been completed by the Contractor under the terms of this contract,
or when the Contractor and/or his Surety, if applicable, shall pay the balance shown to be due by them to the
r� Owner, then all machinery, equipment, tools, materials or supplies left on the site of the work shall be turned over
to the Contractor and/or his Surety, if applicable. Should the cost to complete the work exceed the contract price,
and the Contractor and/or his Surety, if applicable, fail to pay the amount due the Owner within the time
designated hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the site of
the work, notice thereof, together with an itemized list of such equipment and materials shall be mailed to the
Contractor and his Surety, if applicable, at the respective addresses designated in this contract; provided,
however, that actual written notice given in any manner will satisfy this condition. After mailing, or other giving of
such notice, such property shall be held at the risk of the Contractor and his Surety, if applicable, subject only to
the duty of the Owner to exercise ordinary care to protect such property. After fifteen (15) calendar days from the
date of said notice the Owner may sell such machinery, equipment, tools, materials or supplies and apply the net
sum derived from such sale to the credit of the Contractor and_his Surety, if applicable. Such sale may be made at
either public or private sale, with or without notice, as the Owner may elect. The Owner shall release any
machinery, equipment, tools, materials, or supplies that remain on the jobsite and belong to persons other than the
Contractor or his Surety, if applicable, to their proper owners.
17
The remedies provided to Owner by law, equity, contract, or otherwise, shall be cumulative, to the extent permitted
by law. It is expressly agreed and understood that the exercise by Owner of the remedies provided in this
paragraph shall not constitute an election of remedies on the part of Owner, and Owner, irrespective of its exercise
of remedies hereunder, shall be entitled to exercise concurrently or otherwise, any and all other remedies
available to it, by law, equity, contract or otherwise, including but not limited to, liquidated damages, as'provided in
paragraph 34, hereinabove set forth.
49. LIMITATION ON CONTRACTOR'S REMEDY
The remedies of Contractor hereunder shall be limited to, and Owner shall be liable only for, work actually
performed by Contractor and/or its subcontractors as set forth in the -contract -documents, and Owner shall not be
liable for any consequential, punitive or indirect loss or damage that Contractor may suffer in connection with the
project which is the subject matter of this contract.
50. BONDS
The successful bidder will be required to furnish a performance bond in accordance with Chapter 2253,
Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds
$100,000 and the successful bidder will be required to furnish a payment bond in accordance with Chapter 2253,
Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds
$25,000. All bonds, if required, shall be submitted on forms supplied by the Owner, and executed by an approved
Surety Company authorized to do business in the State of Texas. It is further agreed that this contract shall not be
in effect until such bonds are so furnished.
51. SPECIAL CONDITIONS
In the event special conditions are contained herein as part of the contract documents and said special conditions
conflict with any of the general conditions contained in this contract, then in such event the special conditions shall
control.
52. LOSS OR EXPENSE DUE TO UNUSUAL OR UNANTICIPATED CIRCUMSTANCES
Unless otherwise specified herein, all loss, expense or damage to the Contractor arising out of the nature of the
work to be done, or from the action of the elements, or from any unforeseen circumstance or from unusual
obstructions or difficulties, naturally occurring, man made or otherwise, which may be encountered in the
prosecution of the work, shall be sustained and borne by the Contractor at his own cost and expense.
53. INDEPENDENT CONTRACTOR
Contractor is, and shall remain, an independent contractor with full, complete and exclusive power and authority to
direct, supervise, and control its own employees and to determine the method of the performance of the work
covered hereby. The fact that the Owner or Owner's Representative shall have the right to observe Contractor's
work during Contractor's performance and to carry out the other prerogatives which are expressly reserved to and
vested in the Owner or Owner's Representative hereunder, is not intended to and shall not at any time change or
effect the status of the Contractor as an independent contractor with respect to either the Owner or Owner's
Representative or to the Contractor's own employees or to any other person, firm, or corporation.
54. CLEANING UP
The Contractor shall at all times keep the premises free from accumulation of debris caused by the work, and at
the completion of the work Contractor shall remove all such debris and also its tools, scaffolding, and surplus
materials and shall leave the work room clean or its equivalent: The work shall be left in good order and condition.
In case of dispute Owner may remove the debris and charge the cost to the Contractor.
55. HAZARDOUS SUBSTANCES AND ASBESTOS
Hazardous Substances (herein so called), as defined in the Comprehensive Environmental Response,
Compensation, and Liability Act (42 U.S.C.S. §9601(14)) and the regulations promulgated thereunder, as same
18
may be amended from time to time, hydrocarbons or other petroleum products or byproducts and/or asbestos, in
any form, shall not (i) be utilized, in any way, manner or form, in the construction of, or incorporation into, the
Project; or (ii) be brought upon, placed, or located, by any party, on the Project site, or any other property of the
City, without the written consent of the Owner's Representative. If Contractor believes that the utilization of a
Hazardous Substance, hydrocarbons or other petroleum products or byproducts and/or asbestos is necessary in
the construction of the Project, or that it is necessary to place and/or otherwise locate upon the site of the Project
or other property of the City, a Hazardous Substance, hydrocarbons or other petroleum products or byproducts
and/or asbestos, Contractor shall notify the Owner's Representative, and request consent therefrom, at least
twenty (20) days prior to such action. Owner's Representative may grant or deny the request of Contractor and
provide whatever requirements such consent, if granted, is conditioned upon, in its sole and absolute discretion. If
the request of Contractor is not granted, or otherwise not responded to, by Owner's Representative within five (5)
days of the receipt of said request, said request shall be deemed to be denied.
In the event Owner's Representative shall consent to the request of Contractor, Contractor shall be responsible for
ensuring that all personnel involved in the Project are (i) trained for the level of expertise required for proper
performance of the actions contemplated by this Contract and, in particular, in all aspects of handling, storage,
disposal and exposure of Hazardous Substances, hydrocarbons or other petroleum products or byproducts and/or
asbestos; and (ii) are provided and utilize all protective equipment, including without limitation, personal protective
gear, necessary to provide protection from exposure to Hazardous Substances, hydrocarbons or other petroleum
r�
products or byproducts and/or asbestos.
19
CURRENT WAGE DETERMINATIONS
RE: RESOLUTION NO. 6262, ITEM NO. 39, APRIL 8, 1999
EXHIBIT A
City of Lubbock
Building Construction Trades
Prevailing Rates
Craft Hourly Rate
Acoustical Ceiling Installer
11.50
Air Conditioner Installer
12.50
Air Conditioner Installer -Helper
6.25
Asbestos Worker
9.00
Asbestos Supervisor
12.50
Bricklayer
12.50
Bricklayer -Helper
7.00
Carpenter
11.00
Carpenter -Helper
7.00
Cement Finisher
8.00
Drywall Hanger
11.00
Electrician
13.75
Electrician -Helper
7.00
Equipment Operator -Heavy
9.50
Equipment Operator -Light
8.50
Floor Installer
9.50
Glazier
10.50
Insulator-Piping/Boiler
11.50
Insulator -Helper
7.00
Iron Worker
11.00
Laborer -General
6.00
Mortar Mixer
6.00
Painter
9.50
Plumber
12.50
Plumber -Helper
7.00
Roofer
9.00
Roofer -Helper
7.00
Sheet Metal Worker
10.00
Sheet Metal Worker -Helper
7.00
Welder -Certified
11.00
1
ss�+
EXHIBIT B
r-*
Paving and Highway Construction
2
,..,
Prevailing Wage Rates
Craft
Hourly Rate
Asphalt Heaterman
9.00
Asphalt Shoveler
6.00
..
Concrete Finisher
8.00
Concrete Finisher -Helper
7.00
Electrician
12.00
Flagger
6.00
Form Setter
7.00
Form Setter -Helper
6.25
Laborer -General
6.00
Laborer -Utility
6.75
Mechanic
8.00
Mechanic -Helper
7.00
'^
Power Equipment Operators
Asphalt Paving Machine
7.75
Bulldozer
8.00
Concrete Paving Machine
7.75
Front End Loader
7.25
Heavy Equipment Operator
8.00
Light Equipment Operator
7.25
Motor Grader Operator
9.50
Roller
6.75
Scraper
7.25
Tractor
7.25
Truck Driver -Light
6.50
Truck Driver -Heavy
7.00
r-*
2
Mi
EXHIBIT C
"ff"" Prevailing Wage Rates
Overtime Rate
The rate for overtime (in excess of forty hours per week) shall be as required by the Fair Labor Standards Act.
EXHIBIT D
Prevailing Wage Rates
Legal Holiday Rate
The rate for legal holidays shall be as required by the fair Labor Standards Act.
r
a-,
3
c
SPECIFICATIONS
P
SOUND REINFORCING SYSTEM
PAGE I OF 12
SECTION - 11770 SOUND REINFORCING SYSTEM
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. General Conditions and Requirements, Special Provisions, and applicable portions of Division
I of the general contract are hereby made a part of this Section.
B. Architectural, structural, mechanical, electrical, and other applicable documents and drawings
are considered a part of the Sound Reinforcement systems (hereafter referred to as Sound
Systems) documents insofar as they apply as if referred to in full.
1.2 SCOPE OF THE WORK
A. These Specifications, together with the related_ drawings and General Conditions of the
contract, comprise the requirements for modifications to the existing sound system in the
Coliseum.
B. Furnish, deliver, erect, install and connect completely all of the material and appliances
described herein and in the Drawings, and supply all other incidental material and appliances,
tools, transportation, etc., required to make the work complete, and to leave the systems in
first class operating condition, excluding those items listed under Section 1.10, RELATED
WORK IN OTHER SECTIONS.
C. Perform all assembly of equipment, wiring and inter -connection and soldering of wires to
jacks, devices, terminals or equipment, using technical employees only, who are experienced
in the installation of sound reinforcement equipment and its inter -connection. Coordinate final
,,. utility rough -in locations with actual equipment furnished.
D. Verify dimensions and conditions at the job site prior to installation, and perform installation
in accordance with these Specifications, manufacturers' recommendations and all applicable
code requirements.
1.3 QUALITY ASSURANCE
A. The intent of these Specifications is to describe and provide for complete Sound
Reinforcement Systems of high professional quality and reliability. Professional performance
standards by the Sound Systems Contractor (hereafter referred to as Installer) and the
equipment will be required.
B. In all cases, the Owner shall determine the acceptability of the work based upon the visits,
observations, and reports. of the Acoustical Consultant (hereafter referred to as Consultant).
1.4 SUBSTITUTIONS
A. Many items are listed in the Specifications by the manufacturer's type or model number,
without a detailed performance specification, and may not include the phrase "or approved
equal". Where this is the case, no substitutions will be accepted, without a written request
from the Installer and the written consent of the Consultant.
SOUND REINFORCING SYSTEM
PAGE 2 OF 12
B. Where the phrase or approved equal" appears, the item specified shall set a standard of
quality and performance, based on the published specifications of the manufacturer and on the
actual performance as known by the Consultant.
C. Requests for substitution, when forwarded by the Installer to the Consultant, are understood to
mean that the Installer represents that he has personally investigated the proposed substitute
product and determined that it is equal to or superior in all respects to that specified, that the
same guarantee will be provided for the substitution as for the specified product, and that the
Installer will coordinate the installation of the accepted substitute, making such changes as
may be required for the for the work to be complete in all respects.
D. Substitutions will not be considered if they are indicated or implied in Shop Drawing
submissions without previous formal request, or, for their implementation, they require a
substantial revision of the Contract Documents in order to accommodate their use.
E. Space allocations and utility rough -ins have been designed on the basis of equipment items
named by manufacturer and model number. If any equipment not so named is offered which
differs substantially in dimension or configuration from the named equipment, provide scaled
shop drawings showing that the substitute can be installed in the space available without
interfering with other trades or with access for operation and maintenance in the completed
project. The Installer shall coordinate final utility rough -in locations with actual equipment
furnished.
F. Where substitute equipment requiring different arrangement or connections from those
indicated in the drawings is accepted by the Consultant, install the equipment to operate
properly and in harmony with the intent of the Drawings and Specifications, making all
necessary incidental changes without increasing the Contract amount. Pay all additional costs
incurred by adjoining or connecting trades.
G. All requests for substitutions shall be submitted at least one week before the bid opening date.
Substitutions shall be requested in writing only, based upon these criteria.
1.5 INSTALLER QUALIFICATIONS
A. The work performed under this Section shall be performed by a Sound Systems Contractor,
normally engaged in the business of sound reinforcement systems installation. The
prospective contractor shall show proof, as part of the bid, that he has been in the sound
reinforcement systems installation business for a period of not less than five years and has
successfully completed projects of similar size and scope.
B. Each bidder shall hold a current, valid franchise for the major lines of equipment furnished by
him under these Specifications, or shall exhibit adequate ability to service the equipment.
C. The Owner and Consultant reserve the right to reject any bids submitted by firms without
sufficient experience in projects of similar size and scope.
1.6 COOPERATION AND COORDINATION
A. Cooperate and coordinate as required with the other contractors who are responsible for work
not included in this section.
60
SOUND REINFORCING SYSTEM
PAGE 3 OF 12
B. Provide any and all information as required or requested by the Owner, Consultant,
Consultant, or General Contractor in order for this work to be completed to the satisfaction of
the Owner, and in the best interests of the Project. Such assistance or information shall be
transmitted in writing to the requesting party in all cases. All written correspondence shall be
copied to the Consultant.
1.7 GUARANTEE AND WARRANTY
A. Guarantee all parts, labor, and workmanship furnished under this contract for a period of
twelve months from the date of substantial completion.
B. During the warranty period, report to the site and repair or replace any defective materials or
workmanship without cost to the Owner. Warranty service shall be rendered within 48 hours
after request by the Owner. Equivalent replacement equipment shall be temporarily provided
when immediate on-site repairs cannot be made.
C. Where warranties on individual pieces of equipment exceed twelve months, the guarantee
period shall be extended to the warranty period of the particular items.
D. Furnish complete and working Sound Systems. Be of maximum assistance to the Owner
during the guarantee period of the system, to the degree that maximum Owner satisfaction is
assured.
E. After completion of the work, the Installer shall submit a Certificate of Warranty, stating
commence and expiration dates and conditions of the warranty, for signature of both parties.
Incremental warranties for completed portions of the work may be negotiated at the discretion
of the Owner, if delays occur beyond the control of the Installer.
1.8 SHOP DRAWINGS AND SUBMITTALS
A. Within 45 days after the notice to proceed, submit to the Consultant, six (6) identical copies of
the following for approval:
1. A complete equipment list, with manufacturers' names, model numbers, and
quantities of each item;
2. Manufacturers' data sheets on all equipment items which differ from the
specifications.
3. Equipment rack layouts showing locations of all rack mounted equipment items;
4. Comprehensive system schematics, showing detailed connections to all equipment,
with wire numbers, terminal block numbers, and color coding;
B. All final documentation shall be submitted and approved before final acceptance by the Owner
will be granted. Within 45 days after completion of the work, deliver to the Consultant, four
(4) sets of blue -line drawings and one (1) reproducible set of drawings prepared on 30" x
paper and four (4) identical copies of the following:
1. A complete as -installed equipment list, with manufacturers' names, model numbers,
serial numbers, and quantities of each item;
SOUND REINFORCING SYSTEM
PAGE 4 OF 12
2. A complete and correct system schematic, showing detailed connections for all
parts of the system, including wire numbers, terminal block numbers and layouts,
and other designations and codings. System performance measurements as noted
elsewhere in this specification shall be documented. Include diagrams or charts
showing final settings of all control knobs in the system (mixers, equalizers, power
amplifiers, etc.);
3. Complete equipment rack layouts showing locations of all rack mounted equipment
items; -�
4. Repair parts lists for each and every major equipment item furnished;
5. Service manuals for each and every major equipment item furnished;
6. Manufacturer's warranties and operating instructions for each and every equipment
item furnished. Include a copy of the certificate of warranty, signed by both
parties.
7. Technical Systems Operations Manual, custom -written, by the Installer, for the
purpose of instructing the Owner's operating personnel in the detailed step-by-step
operation of the system and preventive maintenance procedures. This manual shall
include descriptions of the system components and their relationship to system
function. This manual shall be bound separately and labelled appropriately.
1.9 DESCRIPTION OF THE WORK
A. The work includes, but is not limited to the following items:
1. Removal of existing loudspeakers from the existing suspended frame, and relocation
of some to locations suspended from the catwalk.
2. Removal/relocation of existing delayed loudspeakers.
3. Furnishing and installation of new supplemental loudspeakers, suspended from the
catwalk. (Some speakers are listed in Alternate #1 — See Paragraph 4.1).
4. Replacement of all system electronics.
5. Re -use of some existing microphone wire, and installation of new microphone jacks
and wall plates.
6. Re -use of existing loudspeaker wire; Furnishing and installation of new subwoofer
loudspeaker wire.
7. Other miscellaneous wiring and work described herein and on the drawings.
8. Microphones, jacks, wire, and all miscellaneous parts of the system.
P
SOUND REINFORCING SYSTEM
PAGE 5 OF 12
1.10 RELATED WORK IN OTHER SECTIONS
A. None.
P" PART 2 - PRODUCTS
2.1 GENERAL
A. All equipment items shall be new and unused.
B. The following sections specifically list the acceptable equipment types and items for this
project. Where quantities are not noted, they may be obtained from the drawings. In the event
of a discrepancy between the specifications and the drawings, the greater quantity or better
quality shall be furnished.
C. Refer to Section 1.4, SUBSTITUTIONS of this Specification.
2.2 WIRE & CABLE
A.
Existing microphone wire, intercom wire, and loudspeaker wire is to be re -used, with new
connectors. All additional wire and cables shall be new and unused.
B.
Wire not installed in equipment racks, not portable, or not installed in conduit shall be fire -
rated as required to meet all applicable codes.
C.
Constant voltage (70 -volt) speaker cable: Belden 8471 stranded 16AWG twisted pair or
approved equal.
D.
Voice coil speaker cable (all except subwoofers): Belden 8477 stranded 12AWG twisted pair
or approved equal. Subwoofers: Stranded 10 AWG twisted pair or approved equal. Install
all wire for all subwoofers, including Alternate #1, under Base Bid.
E.
Microphone -level audio cable (installed in conduit, not portable): Belden 8451 stranded
22AWG twisted pair with foil shield or approved equal.
F.
Line -level audio cable and all inter -rack audio cable: Belden 8451 stranded 22AWG twisted
pair with foil shield or approved equal.
G.
Intercom cable installed in conduit: Belden 8762 stranded 20AWG twisted pair with foil
shield or approved equal. Where two channels are needed at any station: Belden 9402
stranded 20AWG two twisted pair with individual foil shield or approved equal.
H.
Portable microphone cables: Canare L-4E6S Star Quad black flexible cable or approved
equal.
I.
Portable speaker cables: Canare 4S8 or approved equal.
J.
Other equipment control cables shall be stranded wire, appropriately shielded, of gauge and
number of conductors required by the manufacturer for proper operation of the system or
equipment item furnished.
P^
SOUND REINFORCING SYSTEM
PAGE 6 OF 12
L. Wire and cable for all other devices shall be supplied in accordance with the recommendations
of the device manufacturer and the National Electrical Code.
M. Furnish an insulated 12AWG THW stranded copper wire connecting the mixing console sheet
metal to the rack sheet metal, and terminate at each end to bare metal. Multiple racks shall be
securely bolted together.
2.3 JACKS, CONNECTORS, AND WALL PLATES
A. All plate -mounted connectors shall be ground -insulated from the plates on which they are
mounted.
B. For non-standard custom panels, connectors shall be installed on 1/8" thick black anodized
brushed aluminum panels. Nomenclature shall be engraved into the panel with 1/8" block
letters filled with white paint.
C. All other jacks shall be installed on standard brushed stainless steel finish plates.
Nomenclature shall be engraved into the plate with 1/8" block letters filled with black paint.
All mic jack locations shall be numbered consecutively, starting from one (1).
E. Unless otherwise specified, all jacks and connectors for the sound systems shall be as follows:
1. Microphone and line -level input jacks: Switchcraft QGP-series 3 -pin female XLR
connectors, or approved equal.
2. Audio output jacks and intercom jacks: Switchcraft QGP-series 3 -pin male XLR
connectors, or approved equal.
3. Cable -end audio connectors: Switchcraft QGP-series 3 -pin XLR connectors, or
approved equal.
4. Performance monitor speaker jacks: Switchcraft E-1 12B series locking 1/4" phone
jack, or approved equal.
5. Furnish and install the required number of jacks and connectors as indicated on the
drawings.
2.4 EQUIPMENT RACKS
A. Existing racks may be re -used, at Contractor option.
B. Heat -producing components, such as power amplifiers, shall be mounted with one 1-3 /4" vent
panel installed between units, or as recommended by equipment manufacturers. Fill all other
unused portions of rack front sections with matching blank panels.
C. Re -use the existing power sequencer. Furnish and install a new key switch, to perate in
parallel with the existing key switch. Locate as noted on the plans, at the NE corner of the
main floor.
D. All mounting screws shall be theft resistant.
r-+
SOUND REINFORCING SYSTEM
PAGE 7 OF 12
E. Furnish and install the following (unless existing units are re -used):
1. Main Equipment Racks: Soundolier 502 -series or approved equal multi -rack with
side panels, locking rear door, and tapped mounting rails. Size as required to
accommodate the equipment supplied.
2.5 MICROPHONES, STANDS, CORDS
A. Existing microphones and wireless microphones are to be re -used.
2.6 WIRELESS MICROPHONE SYSTEMS
s-
A. Existing wireless microphones are to be re -used.
2.7 AUDIO MIXING CONSOLE
A. Furnish and install a rack -mounted mixing console. Connect as shown on the drawings.
B. Furnish and install the following:
1. Allen & Heath MixWizard or approved equal.
..
2.8 DISTRIBUTION AMPLIFIER
A. Furnish and install in the main rack. Connect as shown in the drawings.
B. Furnish and install the following:
1. White Instruments 4926 or approved equal.
2.9 AUDIO DIGITAL PROCESSOR
A. Furnish one audio digital processor, which shall provide the following functions: Limiting,
Parametric equalization, delay, crossover, and signal combining.
n•
B. Refer to paragraph 3.2 under this specification for additional information. Programming of
this unit is by the Consultant.
C. Furnish and install the following:
1. White Instruments Paramedic 26 or approved equal.
r"
2.10 POWER AMPLIFIERS
A. Each power amplifier shall have an input connector which is either a screw-type barrier strip
or XLR type. Output connectors shall be barrier strip. Other types of connectors shall not be
accepted.
r^+
r-+
SOUND REINFORCING SYSTEM
PAGE 8 OF 12
B. All power amplifiers shall be supplied with one (1) 15k:15k-ohm bridging input transformer
for each channel used. All power amplifiers shall have detented stepping input level controls.
Install the units in the equipment racks and connect as indicated in the drawings.
C. Furnish and install the following:
1. PA 1-2: One QSC CX404 or approved equal.
2. PA 3-4: One QSC CX404 or approved equal.
3. PA 5: QSC CX 1102 or approved equal.
4. PA 6: QSC CX 1102 or approved equal.
5. PA 7: QSC CX 1102 or approved equal.
6. PA 8: QSC CX 1102 or approved equal.
7. PA 9: QSC CX 1102 or approved equal.
8. PA 10: QSC CX 1102 or approved equal.
9. PA 11: QSC PL9.0 or approved equal.
10. PA 12: QSC PL9.0 or approved equal.
2.11 MAIN LOUDSPEAKERS
A. The drawings indicate the loudspeaker positions and aiming points.
B. Speakers shall be suspended from the catwalk structure, at the positions and angles indicated.
Suspend each component with aircraft quality steel cable, in such a way as to facilitate minor
angle adjustments. Safety factor shall be at least 5. Secure any loose hardware to prevent
vibration and rattling. Orient each speaker at the location and angles indicated in the
drawings. Make minor adjustments as required to provide even sound distribution. The
Sound Contractor shall provide and install all miscellaneous hardware, other than main
structural steel, for the suspension of the loudspeakers.
C. Measure and record the impedance of each driver at the amplifier terminals. High frequency
drivers shall be measured at 1000Hz; low frequency drivers shall be measured at 250Hz.
Include the measurements in the final documentation.
D. Bench -test all existing speaker components. Notify the Owner promptly of any non -working
component. Repair expense for existing speaker components is not included in this contract.
E. The schedule of loudspeakers is shown on the drawings:
1. HF1-8: Existing EV HP -series horns, as noted.
2. MF1-8: Existing EV TL806DX, as noted.
SOUND REINFORCING SYSTEM
PAGE 9 OF 12
3. S9 -S16: New Electrovoice FRX640 (using passive internal crossover).
4. HF17-18: Existing EV HP -series horns, as noted.
5. LF 17-18: Existing EV TL806DX, as noted.
6. Subl-Sub4: New Electrovoice TL88013. (Note: Sub5-Sub8 are in Alternate #1 —
see Paragraph 4. l )
2.12 CEILING MOUNTED LOUDSPEAKER ASSEMBLIES
A. Furnish ceiling mounted loudspeakers in four new private suites.
B. Each speaker shall be installed in a recessed enclosure. Furnish braces designed to provide
additional support to the weight of the speaker and prevent tile sag. Coordinate exact
locations with the Consultant. Connect the loudspeakers as indicated in the drawings.
C. Tap the transformers at 8 watts each. Measure and record the impedance at 1000Hz of each
home run at the amplifier terminals. Include the measurements in the final documentation.
D. Furnish and install the following:
1. Soundolier C803 -T87 coaxial 8" loudspeaker with 8 watt transformer tapped at 8
watts each, or approved equal
2. Soundolier T95-8-7 recessed loudspeaker enclosure, or approved equal, filled
loosely with fiberglass insulation.
3. Soundolier T720-8 baffle with heavy-duty springs, or approved equal.
4. Soundolier 180-2 speaker supports, or approved equal.
5. AT -series wall -mounted volume control: One for each room.
2.13 PRODUCTION INTERCOM SYSTEM
A. Replace jacks as noted on the drawings. Re -use existing Clear -Com equipment.
PART 3 - EXECUTION
3.1 INSTALLATION
A. Furnish components, racks, wire, cabinetry, connectors, materials, parts, equipment and labor
necessary for the complete installation of the systems, in full accordance with the
recommendations of the equipment manufacturers and the requirements of the drawings and
specifications.
B. Installation shall follow standard broadcast wiring and installation practice, and shall meet or
exceed industry standards for such work, with particular attention given to any installation
instructions in Part 2 of these Specifications.
SOUND REINFORCING SYSTEM
PAGE 10 OF 12
C. Equipment shall be held firmly in place with proper types of mounting hardware. All
equipment affixed to the building structure must be self-supporting with a safety factor of at
least three. All equipment shall be installed so as to provide reasonable safety to the operator.
Supply adequate ventilation for all enclosed equipment items which produce heat.
D. Furnish the system to facilitate expansion and servicing using modular, solid-state
components. All equipment shall be designed and rated for continuous operation and shall be
UL listed, or manufactured to UL standards.
E. Terminate all unused inputs and outputs with proper precision shielded resistors. Build -out or
terminate all link circuits containing passive components to provide matching impedances.
Record all pad values in the final documentation.
F. Observe proper circuit polarity and loudspeaker wiring polarity. No cables shall be wired
with a polarity reversal between connectors with respect to either end. Special care shall be
taken when wiring microphone cables, to insure that constant polarity is maintained. Balanced
audio connectors shall be wired as follows:
WIRE CONNECTOR SIGNAL
BLACK PIN #3 OR RING LO OR NEG
RED OR WHITE PIN #2 OR TIP HI OR POS
BARE PIN #1 OR SHIELD GROUND
G. Provide all audio circuits balanced and floating, except as noted in the Specifications or
directed by the Consultant at the time of final equalization and testing. Shields of audio cables
shall be grounded at one end only, at the inputs of the various equipment items in the system.
H. Route cables and wiring within equipment racks and cabinetry according to function,
separating wires of different signal levels (video, microphone level, line level, amplifier
output, 120VAC, intercom, control, etc.) by as much physical distance as possible. Neatly
arrange and bundle all cables loosely with plastic cable ties. Cables and wires shall be
continuous lengths without splices.
1. All system wire, except spare wire, after being cut and stripped, shall have the wire strands
twisted back to their original lay and be terminated by approved soldered or mechanical
means. No unterminated wire ends will be accepted. Heatshrink type tubing shall be used to
insulate and dress the ends of all wire and cables. Include a separate tube for the ground or
drain wire.
J. All cables in conduits shall be insulated from each other and from the conduit the entire length
and shall not be spliced. All" cables and wires are to be continuous lengths without splices.
K. All solder joints and terminations shall be made with resin -core silver solder.
L. Temperature regulated soldering irons rated at least 60 watts shall be used for all soldering
work. No soldering guns or temperature unregulated irons shall be used on the job site.
i
SOUND REINFORCING SYSTEM
PAGE 11 OF 12
M. Mechanical connections shall be made using approved connectors of the correct size and type
for the connection. Wire nuts will not be accepted.
N. Each 'mechanical connector shall be attached using the proper size controlled -duty -cycle
ratcheting crimp tool which has been approved by the manufacturer of the connectors.
Conventional non -ratcheting type crimping tools are unacceptable, and shall not be used on
the job site.
O. Label all wires in racks and console as to destination and purpose. Clearly and permanently
label all jacks, controls, and connections with permanent engraved laminated plastic labels or
by engraving and filling mounting plates, unless otherwise noted. Attach laminated plastic
labels with contact cement. Embossed or printed label tape, and press -on or lift-off lettering
systems will not be accepted. All labeling shall be completed prior to final system inspection.
3.2 FINAL TESTING AND EQUALIZATION
A. The completed sound system is to be tested for compliance with the Specifications, and is to
be equalized, by Boner Associates, Inc., Austin, Texas, under separate contract with the
Owner.
B. The testing and equalization work shall be performed after the installation work has been
completed, but prior to any use of the system. During the testing and equalization work, the
Installer shall have on the job site one (l) competent technician who is familiar with the project,
and who will be prepared to stay as long as his services are needed.
C. The process of equalizing and testing the system may necessitate moving and adjusting certain
loudspeakers. Adjustments shall be performed without claim for additional payment.
D. Coordinate as necessary to ensure a totally quiet room during the sound reinforcement systems
testing and balancing period.
E. Prior to requesting systems testing, ensure that all systems are in first-class working condition
and free of short circuits, ground loops, parasitic oscillations, excessive system noise beyond
published specifications of the equipment, hum, RF interference, or instability of any form.
F. Should the performance testing show that the Installer has not properly completed the systems,
the Installer shall make all necessary corrections or adjustments and a second demonstration
shall be arranged at the Installer's expense.
G. The final acceptance of the system by the Owner will be based upon the report of the Consultant
following inspection, testing, and demonstration. A list of items in need of completion or
correction shall be generated by the Consultant, which must be corrected by the Installer before
final acceptance will be granted.
3.3 SYSTEM PERFORMANCE
A. After equalization and testing, the sound system shall meet or exceed the following
specifications:
I . System shall be free of short circuits, ground loops, parasitic oscillation, excessive
system noise, hum, RF interference, and instability of any form.
SOUND REINFORCING SYSTEM
PAGE 12 OF 12
2. Maximum SPL with band -limited pink noise input to the system shall be 95 dB
before audible distortion occurs.
3. Seat -to -seat variation in SPL at 4kHz octave band pink noise shall be within a
tolerance of plus or minus 4dB SPL. _
4. Acoustic response of the system shall be plus or minus 1.5dB along a line which is
flat from 40 Hz to 4000 Hz and which rolls off at 1 dB per octave to 16kHz.
3.4 OWNER TRAINING AND FAMILIARIZATION
A. The Installer shall furnish the Owner's representatives with training necessary to properly _
operate the systems. Demonstrate in detail all functions of the systems. Provide a minimum
offour hours of instruction and familiarization for this purpose.
B. The training phase shall be accompanied by complete as -built documentation and the custom
technical systems operation manual, as described in Section 1.8.
C. Contractor shall have a qualified representative, familiar with the system, to assist in operation at
two (2) schedule events, selected by the Owner.
4.0 ALTERNATES
A. Furnish and install the items listed below. Provide a separate price for each category (4.1, 4.2,
etc.).
4.1 ALTERNATE #1
A. Subwoofers Sub5-Sub8: Four units: Electrovoice TL880D or approved equal. _
B. Power Amplifiers PA 13, PA 14: Two units: QSC PL9.0 or approved equal.
4.2 ALTERNATE #2
A. Furnish one portable mixer, for use at the announcer position: Shure M268 or approved
equal, with 50 -foot XLR cable.
4.3 ALTERNATE #3
A. Furnish and install one new wireless microphone system: Shure UC -series UHF wireless, with
hand-held Beta -58 head, or approved equal.