HomeMy WebLinkAboutResolution - 2020-R0100 - Kimley-Horn Associates - 03/24/2020 Resolution No. 2020-RO100
Item No. 7.10
March 24, 2020
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of th City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City Lubbock, Contract No. 15089 for 114`h Street Reconstruction
from Slide Road to Quaker .+ enue, by and between the City of Lubbock and Kimley-Horn
Associates, Inc., of North Carolina, and related documents. Said Contract is attached hereto
and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed b the Ci Council on March 24 2 2
y City . , 0 0
DANIEL M. POPE, MAYOR
ATTEST:
Retie a Garza, City Secret•
APPROVED AS TO CONTENT:
Jesica Mc chern, A tart City Manager
APPROVED AS TO FORM:
elli Leisure, Assistant City Attorney
ccdocs.-RES.Contract 14084 114 ' Street Reconstruction
from Slide Road to Quaker Avenue
March 17,2020
i
Resolution No. 2020-RO100
PROFESSIONAL SERVICES AGREEMENT
STATE OF TEXAS §
COUNTY OF LUBBOCK §
This Professional Service Agreement("Agreement")Contract No.15089 is entered into this 24th
day of March ,2020, is by and between the City of Lubbock(the"City"),a Texas home rule
municipal corporation,and Kimley-Horn and Associates,Inc.(the"Engineer"), a North Carolina
corporation.
WITNESSETH
WHEREAS,The City desires to contract with the Engineer to provide professional services for
the design of 110 Street Reconstruction from Slide Road to Quaker Avenue(the"Activities");and
WHEREAS,the Engineer has a professional staff experienced and is qualified to provide
professional engineering services related to Activities, and will provide the services,as defined below,for
the price provided herein, said price stipulated by the City and the Engineer to be a fair and reasonable
price; and
WHEREAS,the City desires to contract with the Engineer to provide professional services
related to the Activities, and Engineer desires to provide the Services related to same.
NOW THEREFORE,for and in consideration of the terms,covenants and conditions set forth in
this Agreement,the City and the Engineer hereby agree as follows:
ARTICLE I.TERM
The term of this Agreement commences on the Effective Date and continues without interruption
for a term of 365 days. If the Engineer determines that additional time is required to complete the
Services,the City Engineer, may, but is not obligated to, in his or her discretion, execute an agreement to
grant up to an additional six (6) months of time so long as the amount of the consideration does not
increase. An amendment to this Agreement resulting in an increase in the amount of the consideration
must be approved by the City acting through its governing body.
Page 1 of 10
ARTICLE 11.SERVICES AND COMPENSATION
A. The Engineer shall conduct all activities,and within such timeframes,as set forth on Exhibit
"A", attached hereto(the"Services").
B. The Engineer shall receive as consideration to be paid for the performance of the Services, in
an amount not to exceed$876,559.00,as set forth in Exhibit"B".
ARTICLE M.TERMINATION
A. General. The City may terminate this Agreement, for any reason or convenience, upon thirty
(30) days written notice to the Engineer. In the event this Agreement is so terminated, the City shall only
pay the Engineer for services actually performed by the Engineer up to the date the Engineer is deemed to
have received notice of termination,as provided herein.
B. Termination and Remedies. In the event the Engineer breaches any term and/or provision of
this Agreement, the City shall be entitled to exercise any right or remedy available to it by this
Agreement, at law, equity, or otherwise, including without limitation, termination of this Agreement and
assertion of an action for damages and/or injunctive relief. The exercise of any right or remedy shall not
preclude the concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be
cumulative.
ARTICLE IV.NON-ARBITRATION
The City reserves the right to exercise any right or remedy available to it by law,contract,equity,
or otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising
its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not
exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and
another provision in,or related to,this Agreement,this provision shall control.
ARTICLE V.REPRESENTATIONS AND WARRANTIES
A. Existence. The Engineer is a corporation duly organized,validly existing,and in good standing
under the laws of the State of Texas and is qualified to carry on its business in the State of Texas.
B. Corporate Power. The Engineer has the corporate power to enter into and perform this
Agreement and all other activities contemplated hereby.
Page 2 of 10
C. Authorization. Execution, delivery, and performance of this Agreement and the activities
contemplated hereby have been duly and validly authorized by all the requisite corporate action on the
part of the Engineer. This Agreement constitutes legal, valid, and binding obligations of the Engineer and
is enforceable in accordance with the terms thereof.
D. Engineer. The Engineer maintains a professional staff and employs, as needed, other qualified
specialists experienced in providing the Services,and is familiar with all laws,rules, and regulations, both
state and federal, including, without limitation the applicable laws, regarding the Activities contemplated
hereby.
E. Performance. The Engineer will and shall conduct all activities contemplated by this
Agreement in accordance with the standard of care, skill and diligence normally provided by a
professional person in performance of similar professional services, and comply with all applicable laws,
rules,and regulations,both state and federal,relating to professional services,as contemplated hereby.
F. Use of Copyrighted Material. The Engineer warrants that any materials provided by the
Engineer for use by City pursuant to this Agreement shall not contain any proprietary material owned by
any other party that is protected under the Copyright Act or any other law, statute, rule, order, regulation,
ordinance or contractual obligation relating to the use or reproduction of materials. The Engineer shall be
solely responsible for ensuring that any materials provided by the Engineer pursuant to this Agreement
satisfy this requirement and the Engineer agrees to indemnify and hold City harmless from all liability or
Ioss caused to City or to which City is exposed on account of the Engineer's failure to perform this duty.
ARTICLE VI.SCOPE OF WORK
The Engineer shall accomplish the following: Professional Services related to the Services,as
provided in Exhibit"A",attached hereto and made a part hereof.
ARTICLE VII.INDEPENDENT CONTRACTOR STATUS
The Engineer and the City agree that the Engineer shall perform the duties under this Agreement
as an independent contractor and shall be considered as independent contractor under this Agreement
and/or in its activities hereunder for all purposes. The Engineer has the sole discretion to determine the
manner in which the Services are to be performed. During the performance of the Services under this
Agreement, the Engineer and the Engineer's employees and/or sub-consultants, will not be considered,
for any purpose, employees or agents of the City within the meaning or the application of any federal,
state or local law or regulation, including without limitation, laws, rules or regulations regarding or
related to unemployment insurance, old age benefits, workers compensation, labor, personal injury or
taxes of any kind.
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ARTICLE VIII.INSURANCE
The Engineer shall procure and carry, at its sole cost and expense through the life of this
Agreement, except as otherwise provided herein, insurance protection as hereinafter specified, in form
and substance satisfactory to the City, carried with an insurance company authorized to transact business
in the state of Texas, covering all aspects and risks of loss of all operations in connection with this
Agreement, including without limitation, the indemnity obligations set forth herein. The Engineer shall
obtain and maintain in full force and effect during the term of this Agreement, and shall cause each
approved subcontractor or sub-consultant of the Engineer to obtain and maintain in full force and effect
during the term of this Agreement, commercial general liability, professional liability and automobile
liability coverage for non-owned and hired vehicles with insurance carriers admitted to do business in the
state of Texas. The insurance companies must carry a Best's Rating of A-VII or better. Except for
Professional Liability, the policies will be written on an occurrence basis, subject to the following
minimum limits of liability:
Commercial General Liability:
Per Occurrence Single Limit: $1,000,000
General Aggregate Limit: $2,000,000
Professional Liability:
Combined Single Limit: $2,000,000
Automobile Liability:
Combined Single Limit for any auto: $1,000,000 Per Occurrence
Employer's Liability:
Per Occurrence Single Limit: $1,000,000
Worker's Compensation
Per Occurrence Single Limit: $500,000
The Engineer shall further cause any approved subcontractor or sub-consultant to procure and
carry, during the term of this Agreement, the insurance coverage required of Engineer herein, including
without limitation, Professional Liability coverage, protecting the City against losses caused by the
professional negligence of the approved subcontractor or sub-consultant. The City shall be listed as a
primary and noncontributory additional insured with respect to the Automobile Liability and Commercial
General Liability and shall be granted a waiver of subrogation under those policies. The Engineer shall
provide a Certificate of Insurance to the City as evidence of coverage.
The Certificate shall provide 30 day's notice of cancellation. A copy of the additional insured
endorsement and waiver of subrogation attached to the policy shall be included in the Certificate. The
Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas
Page 4 of 10
Labor Code. Further, the Engineer shall maintain said coverage throughout the term of this Agreement
and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer
maintains said coverage. The Engineer may maintain Occupational Accident and Disability Insurance in
lieu of Worker's Compensation. In either event, the policy must be endorsed to include a waiver of
subrogation in favor of the City. If at any time during the life of the Agreement or any extension hereof,
the Engineer fails to maintain the required insurance in full force and effect, the Engineer shall be in
breach hereof and all work under the Agreement shall be discontinued immediately.
Notwithstanding anything contained herein to the contrary, the professional liability policy shall
be maintained at the Engineer's sole cost and expense. The retroactive date shall be no later than the
commencement of the performance of this Agreement and the discovery period (possibly through tail
coverage) shall be no less than 10 years after the completion of the Services provided for in this
Agreement. The provisions of this Article VIII shall survive the termination or expiration of this
Agreement.
ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS
The Engineer may employ or retain consultants, contractors, or third parties (any of which are
referred to herein as"Sub-consultant"), to perform certain duties of Engineer, as set forth on Exhibit"A",
attached hereto, under this Agreement, provided that the City approves the retaining of Sub-consultants.
The Engineer is at all times responsible to the City to perform the Services as provided in this Agreement
and the Engineer is in no event relieved of any obligation under this Agreement upon retainage of any
approved Sub-consultant. Any agent and/or Sub-consultant retained and/or employed by the Engineer
shall be required by the Engineer to carry, for the protection and benefit of the City and the Engineer and
naming said third parties as additional insureds, insurance as described above required to be carried by the
Engineer in this Agreement.
The Engineer represents that such services are either under applicable value thresholds or are
otherwise exempt from notice and/or bid requirements under Texas Law.
ARTICLE X. CONFIDENTIALITY
The Engineer shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without prior written
consent of the City,unless otherwise required by law.
Page 5 of 10
ARTICLE XI.INDEMNITY
THE ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK
AND ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS,
ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE,
OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE GENERALITY OF THE
FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR
INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR
SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT
OF, RELATED TO OR OCCASIONED BY, THE NEGLIGENT ACTS OF THE ENGINEER, ITS
AGENTS, EMPLOYEES, AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE,
OPERATIONS OR OMISSIONS UNDER THIS AGREEMENT AND/OR THE USE OR
OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED
HEREIN SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.
ARTICLE XII.COMPLIANCE WITH APPLICABLE LAWS
The Engineer shall comply with all applicable federal, state and local laws, statutes, ordinances,
rules and regulations relating, in any way,manner or form,to the activities under this Agreement,and any
amendments thereto.
ARTICLE XIII.NOTICE
A. General. Whenever notice from the Engineer to the City or the City to the Engineer is required
or permitted by this Agreement and no other method of notice is provided, such notice shall be given by
(1) actual delivery of the written notice to the other party by hand (in which case such notice shall be
effective upon delivery); (2) facsimile(in which case such notice shall be effective upon delivery); or(3)
by depositing the written notice in the United States mail, properly addressed to the other party at the
address provided in this article, registered or certified mail, return receipt requested, in which case such
notice shall be effective on the third business day after such notice is so deposited.
B. Engineer's Address. The Engineer's address and numbers for the purposes of notice are:
KIMLEY-HORN AND ASSOCIATES, INC.
G. Brad Tribble, P.E.
2201 West Royal Lane, Suite 275
Irving, TX 75063
Telephone: 214-420-5600
Page 6 of 10
C.City's Address. The City's address and numbers for the purposes of notice are:
Adam Nixon,P.E
City of Lubbock
P.O. Box 2000
1625 13th Street
Lubbock,Texas 79457
Telephone: 806.775.2344
D. Change of Address. Either party may change its address or numbers for purposes of notice by
giving written notice to the other party as provided herein, referring specifically to this Agreement, and
setting forth such new address or numbers. The address or numbers shall become effective on the 15th
day after such notice is effective.
ARTICLE XIV.CITY-PROVIDED DATA AND RESPONSIBILITIES
Provision of Data. The City shall furnish the Engineer non-confidential studies, reports and other
available data in the possession of the City pertinent to the Engineer's Services, so long as the City is
entitled to rely on such studies, reports and other data for the performance of the Engineer's Services
under this Agreement (the "Provided Data"). The Engineer shall be entitled to use and rely, so long as
such reliance is reasonable,upon all such Provided Data.
ARTICLE XV.MISCELLANEOUS
A. Captions. The captions for the articles and sections in this Agreement are inserted in this
Agreement strictly for the parties' convenience in identifying the provisions to this Agreement and shall
not be given any effect in construing this Agreement.
B. Audit. The Engineer shall provide access to its corporate books and records to the City. The
City may audit, at its expense and during normal business hours, the Engineer's books and records with
respect to this Agreement between the Engineer and the City.
C. Records. The Engineer shall maintain records that are necessary to substantiate the services
provided by the Engineer.
D. Assignability. The Engineer may not assign this Agreement without the prior written approval
of the City.
E. Successor and Assigns. This Agreement binds and inures to the benefit of the City and the
Engineer, and in the case of the City, its respective successors, legal representatives, and assigns, and in
the case of the Engineer, its permitted successors and assigns.
Page 7 of 10
F. Construction and Venue.
THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH
THE LAWS OF THE STATE OF TEXAS. THIS AGREEMENT IS PERFORMABLE IN LUBBOCK
COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE SOLE
AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT
JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF
ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE
ACTIONS THAT ARE CONTEMPLATED HEREBY.
G. Severability. If any provision of this Agreement is ever held to be invalid or ineffective by any
court of competent jurisdiction with respect to any person or circumstance, the remainder of this
Agreement and the application of such provision to persons and/or circumstances other than those with
respect to which it is held invalid or ineffective shall not be affected thereby.
H. Amendment. No amendment, modification, or alteration of the terms of this Agreement shall
be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this
Agreement, and duly authorized and executed by the Engineer and the City.
I. Entire Agreement. This Agreement, including Exhibits "A" through "B" attached hereto,
contains the entire agreement between the City and the Engineer, and there are no other written or oral
promises, conditions, warranties, or representations relating to or affecting the matters contemplated
herein.
J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture,joint
enterprise, partnership or principal agent relationship between the Engineer and the City.
K. Documents Owned by City. Any and all documents, drawings and specifications prepared by
Engineer as part of the Services hereunder, shall become the property of the City when the Engineer has
been compensated as set forth in Article II, above. The Engineer shall make copies of any and all work
products for its files.
L. Notice of Waiver. A waiver by either the City or the Engineer of a breach of this Agreement
must be in writing and duly authorized to be effective. In the event either party shall execute and deliver
such waiver, such waiver shall not affect the waiving party's rights with respect to any other or
subsequent breach.
M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or
benefits whatsoever to any party other than the City and the Engineer.
Page 8 of 10
N.Non-Appropriation. All funds for payment by the City under this Agreement are subject to the
availability of an annual appropriation for this purpose by the City. In the event of non-appropriation of
funds by the City Council of the City of Lubbock for the services provided under the Agreement, the City
will terminate the Agreement, without termination charge or other liability, on the last day of the then-
current fiscal year or when the appropriation made for the then-current year for the services covered by
this Agreement is spent, whichever event occurs first (the "Non-Appropriation Date"). If at any time
funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the
Engineer on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and
the City shall not be obligated under this Agreement beyond the Non-Appropriation Date.
O. SB 252. SB 252 prohibits the City from entering into a contract with a vendor that is
identified by The Comptroller as a company known to have contracts with or provide supplies or service
with Iran, Sudan or a foreign terrorist organization.
P.No Boycott of Israel. Pursuant to Section 2270.002 of the Texas Government Code,
Respondent certifies that either(i) it meets an exemption criteria under Section 2270.002; or(ii) it does
not boycott Israel and will not boycott Israel during the term of the contract resulting from this
solicitation. Respondent shall state any facts that make it exempt from the boycott certification in its
Response.
Q. Texas Public Information Act. The requirements of Subchapter J,Chapter 552,Government
Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if
the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.
To the extent Subchapter J,Chapter 552,Government Code applies to this agreement,Contractor agrees
to: (I)preserve all contracting information related to the contract as provided by the records retention
requirements applicable to the governmental body for the duration of the contract;(2)promptly provide to
the governmental body any contracting information related to the contract that is in the custody or
possession of the entity on request of the governmental body; and(3)on completion of the contract,
either: (A)provide at no cost to the governmental body all contracting information related to the contract
that is in the custody or possession of the entity;or(B)preserve the contracting information related to the
contract as provided by the records retention requirements applicable to the governmental body.
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY
Page 9 of 10
EXECUTED as of the Effective Date hereof.
CITY OF LUBBOCK
DANIEL M.POPE, MAYOR
ATTEST:
D.4 &01'La A---)
Reb cca Garza, City Se re
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E., CFM,Division Director of Engineering/City Engineer
APPROVED AS TO CONTENT:
�-
Jos"inek, P Assistant City Engineer/Capital Projects and Design
APPROVED AS TO FORM:
feisure,Assistant City Attorney
Kimley-Horn and Associates, Inc.
C-40 By: _
G. Brad Tribble, P.E., Senior Vice
President
Page 10 of 10
EXHIBIT A
Engineering Scope of Services
114th Street reconstruction - Slide Road to Quaker Avenue
City of Lubbock
PROJECT UNDERSTANDING
1. Existing corridor:
a. Existing 3-lane HMAC pavement on improved subgrade
b. Slide intersection throat width: 3 lanes
c. Quaker intersection throat width: 7 lanes with additional eastbound right turn lane
d. New HEB under construction at southwest corner of Quaker Avenue and 114th
Street. Store opening projected to be late 2020
2. Proposed improvements include:
a. 5-lane HMAC proposed roadway(concrete pavement as a bid alternate)
b. 7-lane approaches at Slide Road and Quaker Avenue intersections (concrete
approach legs)
L No modifications to Slide Road and 114th Street West of Slide Road
ii. No modifications to Quaker Avenue and 114th Street East of Quaker Avenue
c. 50-ft. wide drainage channel within existing 50' drainage easement adjacent to
south ROW
d. Cross culverts immediately east of Savannah Avenue
e. Minor water utility extensions
3. Special considerations for this project:
a. Due to the late 2020 opening of the HEB at the southwest corner of 114th Street and
Quaker Avenue,the City would like to pursue a non-traditional approach to bidding
the project. This expedited option will be used only if the City can secure funding for
this delivery schedule. In the case that funding cannot be secured for the initial
phase in the timeframe proposed, a traditional delivery method will be used. This
traditional method is addressed in this scope of services as a 30%, 60°x, and Final
submission.
b. Due to the limited calendar time for survey and design,the City wishes to bid the
entire project at once.
c. The bid will include all pay items and anticipated quantities for the entire project.
We plan to avoid any significant quantity changes between 30%and 100%that
might result in a change order.
d. The bid documents will include:
i. 100%plans on a 120-calendar day deadline to complete the 3 lanes in front
of HEB property.
ii. 30%-50% plans on a traditional calendar day contract to complete the
balance of the project.
114th Street Reconstruction from Slide Road to Quaker Avenue Page 1 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
e. Once 100% plans are complete they will be change ordered into the construction
contract (not anticipating additional construction cost).
The professional services generally will include:
■ Design survey
• Existing Right-of-way(ROW) survey
■ ROW and easement acquisition services
■ Geotechnical investigation
■ SUE
■ Drainage study and associated design of channel and culvert improvements
■ Roadway design; including two bid alternatives for use of HMAC or concrete pavement
■ Minor water and sanitary sewer extensions and/or adjustments
■ Traffic signal adjustments at Slide Road intersection (including TxDOT coordination)
• Traffic control plans
• Utility coordination
■ Identify and partner with City to evaluate innovative project delivery (contracting) methods
[Not anticipated at this time]
■ Identify and partner with City to evaluate innovative construction sequencing alternatives
and bid alternates
■ Bidding Phase support services
■ Construction Phase Engineer of Record support services
■ Construction Phase RPR Services
1. Design Survey
1.1. Survey Data—develop an existing boundary survey and existing topographic data within
the limits of this project.
1.1.1 Data Collection and Property Research—SURVEYOR will collect available data to
determine the boundary locations and owner information for all adjacent
properties within the project limits.
• Design Survey
• The limits of the survey along 114th Street will extend from the east side of
Slide Road to the west side of Quaker Avenue. The survey will include the
existing and proposed right-of-way width of 110', 50' drainage easement
along south side of 11411 Street, and where subdivisions and structures are
encountered adjacent to 114th Street. Data will be collected a minimum of
20-feet beyond the right-of-way or drainage easement limits.
• The following areas shall also be surveyed:
o Minor Cross Streets- 100-feet north and south of the proposed 114th
Street centerline at every minor cross street.
o Finished floor elevations of existing structures adjacent to the right-of-
way as needed
• Place control monuments with aluminum caps in concrete. Establish
horizontal state plane coordinates (NAD 83) using GPS. Establish vertical
114th Street Reconstruction from Slide Road to Quaker Avenue Page 2 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
control coordinates on NAVD 88. Monuments will be set to accommodate
the limits of construction where possible.
• Perform a field survey to identify and locate existing topographic elements
within the roadway corridor including, but not limited to the following:
o Evidence of property boundary locations adjacent to the corridor.
o Existing pavement, curbs, sidewalks, barrier free ramps, etc.
o Roadway and lane striping along 114th Street and intersecting streets
o Driveways (including material)
o Parking lots within 20-ft of proposed ROW
o Alleys (including material)
o Existing culvert sizes and invert elevations, including cross sections
approaching culvert crossings and headwalls/wingwalls
o Existing driveways and swales
o Visible utilities including: manholes, vaults, water valves, water meters,
telephone poles, power poles, utility markers, water well features, other
public utilities, and franchise utilities
o Traffic signal poles, cabinets, and other signal equipment
o Signs (excluding temporary signs)
o Trees (larger than 6" caliper) and tree clusters
o Buildings and permanent structures
o Retaining walls
o Fence/Wall limits and material types (excluding temporary fences)
o Other applicable physical features that could impact design
o Prepare a final topographic drawing in digital format (including contours
and break lines) showing the features located in the field as well as
right-of-way strip map information, an ASCII coordinate file of the points
located in the field, and a hard copy of the coordinates and feature
descriptions
2. Right of Way Survey and Services
2.1. Provide Existing ROW Base Map
2.1.1 The existing right of way base map will include the following:
• Parcels and easements with current recording information
• Current property owner
• Existing platted easements and easements available in the public record
including easements provided by utility companies
• Relate ROW to Roadway center line if Section Line differs
2.2. Perform the following ROW services in support of the City of Lubbock to acquire the
needed property to construct the proposed roadway improvements.
2.2.1 Schedule and coordinate property appraisals.
2.2.2 Obtain Title Reports for each parcel to determine proper owner for negotiations.
2.2.3 Conduct appraisals on 1 parcel to determine fair market value for the purchase of
a roadway easement.
2.2.4 Negotiate with property owners on behalf of City of Lubbock (up to 5 contacts)
for purchase of roadway easement on 1 parcel.
114th Street Reconstruction from Slide Road to Quaker Avenue Page 3 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
2.2.5 Obtain final approval from City of Lubbock prior to making offers and prior to
making final agreement in negotiations.
2.2.6 Deliver properly executed documents to the City of Lubbock.
2.3. Prepare right of way instruments (1 parcel anticipated)
2.4. Individual parcel exhibits shall be on 8'/:"x11" paper, shall be sealed, dated, and signed by
a Registered Professional Land Surveyor and shall contain the following:
2.4.1 Parcel number
2.4.2 Area required
2.4.3 Area remaining
2.4.4 Legal description
2.4.5 Current owner
2.4.6 Easements locatable in the public record
2.4.7 All physical features
2.4.8 Metes and bounds description of parcel to be acquired. The description shall be
provided on a separate sheet from the exhibit. Each type of easement shall be
described separately.
3. Geotechnical Investigation
3.1. Subsurface Exploration
3.1.1 Roadway
• Three (3) roadway cores will be taken to determine the existing typical
pavement section.
o Slide Road to Quaker Avenue—3 cores
• Seven (7) soil bores between the pavement and the ROW at locations to be
determined by the engineer; to determine the quality of subgrade and
whether the insitu soil will be suitable for roadway embankment (soil
classification, moisture, relative density, etc.)
• Soil samples will be identified according to test boring number and depth,
and a representative portion of each sample will be sealed in a plastic bag to
protect against moisture loss.
• Atterberg limits will be performed to determine the engineering properties
of the soil.
3.2. Laboratory Services
Samples will be transported to the ENGINEER's laboratory where they will be examined
and visually classified by a Geotechnical Engineer using the AASHTO and Unified Soil
Classification System (USCS) in general accordance with ASTM D 2488.To aid in
classification of the soils and determination of their selected engineering characteristics, a
testing program will be conducted on selected samples in general accordance with the
following standards:
Laboratory Test Test Standard
Moisture Content ASTM D 2216
Atterberg Limits ASTM D 4318
Percent Passing No. 200 Sieve ASTM D 1140
California Bearing Ratio (CBR) ASTM D 1883
114th Street Reconstruction from Slide Road to Quaker Avenue Page 4 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
3.3. Engineering Services
3.3.1 Laboratory test results will be used to classify the soils according to the AASHTO
and Unified Soil Classification System. ENGINEER will perform CBR's on selected
samples to aid in the determination of the modulus of subgrade reaction or k-
value used in rigid pavement design and the subgrade resilient modulus used on
flexible pavement design.
3.3.2 Pavement Design: ENGINEER will analyze the results of the field exploration to
provide pavement structure recommendations along with construction guidelines
based on the results from the field and laboratory testing and provided traffic
data. ENGINEER will prepare two (2) pavement options: one (1) pavement design
option for rigid pavement and one (1) pavement design option for flexible
pavement.
4. Subsurface Utility Engineering(SUE)
4.1. Utility Data—Franchise Utilities
4.1.1 The scope will include Quality Level (QL) B Subsurface Utility Engineering (SUE)
Investigation, which is inclusive of(QL) D and C. The ENGINEER shall obtain
information on existing utilities from utility owners and shall identify and evaluate
known existing and proposed public and private utilities. The ENGINEER shall
identify potential conflicts and attempt to minimize the potential adverse utility
impacts in the preparation of the schematic design. The ENGINEER shall prepare
a base map depicting the utility locations.
4.1.2 Utility investigations, both subsurface and above ground, will be prepared in
accordance with ASCE C-138-02 and according to the Utility Quality Levels as
described below:
• Utility Quality Levels are defined in cumulative order (least to greatest) as
follows:
• Quality Level D- Existing Records: Utilities are plotted from review of
available existing records. Level D is included in this scope of work.
• Quality Level C-Surface Visible Feature Survey: Quality level "D" information
from existing records is correlated with surveyed surface-visible features.
Includes Quality Level D information. If there are variances in the designated
work area of Level D, a new schematic or plan layout shall be necessary to
identify the limits of the proposed project and the limits of the work area
required for the work authorization; including highway stations, limits within
existing or proposed right of way, additional areas outside the proposed right
of way, and distances or areas to be included along existing intersecting
roadways. Level C is included in this scope of work.
• Quality Level B- Designate:Two-dimensional horizontal mapping. This
information is obtained through the application and interpretation of
appropriate non-destructive surface geophysical methods. Utility indications
are referenced to established survey control. Incorporates quality levels C
and D information to produce Quality Level B. If there are variances in the
designated work area of Level D, a new schematic or plan layout shall be
necessary to identify the limits of the proposed project and the limits of the
114th Street Reconstruction from Slide Road to Quaker Avenue Page 5 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
work area required for the work authorization; including highway stations,
limits within existing or proposed right of way, additional areas outside the
proposed right of way, and distances or areas to be included along existing
intersecting roadways. Level B is included in this scope of work.
• Quality Level A—Locate (Test Hole):Three-dimensional mapping and other
characterization data. This information is obtained through exposing utility
facilities through test holes and measuring and recording(to appropriate
survey control) utility/environment data. Incorporates quality levels B, C and
D information to produce Quality Level A. Level A is NOT included in this
scope of work.
4.1.3 The ENGINEER shall compile "Record Drawing" information from plans, plats and
other location data as provided by the utility owners. A color-coded composite
utility facility plan with utility owner names, quality levels and line sizes shall be
prepared and delivered. It is understood by the ENGINEER that the line sizes of
designated utility facilities detailed on the deliverable are from the best available
records and that an actual line size is normally determined from a test hole
vacuum excavation. A note must be placed on the designate deliverable only that
states "lines sizes are from best available records". Above ground appurtenance
locations collected as part of the topographic survey will be included in the
deliverable to the County. This information shall be provided in the latest version
of Micro Station or GeoPak used by the City.
4.1.4 Deliverables:
• The electronic file will be delivered on CD or DVD.
• A hard copy will be signed, sealed, and dated by the ENGINEER
5. Franchise Utility Coordination/Relocations
5.1. Coordination
5.1.1 At startup, send project notice to all Franchise Utilities via registered certified
mail to provide project limits and schedule for construction.
5.1.2 Data Collection and Research
• Update and maintain database of existing franchise utility representatives,
including representative contact information (email, mailing address, phone,
etc.)
• Prepare exhibit that indicates franchise utility locations based upon SUE and
survey
• Coordination with Surveyor regarding topographic information to be
collected on utility locations
5.1.3 Franchise Conflicts Evaluation
• Coordinate possible conflicts due to vertical alignment of roadway and
drainage facilities with SUE
• Coordinate utility relocation assignments and schedule
5.1.4 Schedule, prepare for, attend and document up to four (4) Franchise Utility
Coordination Meetings (one coordination meeting to be held at each of the
following milestone submittals: project start-up, 30%(Preliminary Design), 60%
114th Street Reconstruction from Slide Road to Quaker Avenue Page 6 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
and 100%design submittal). Meetings will address known potential conflicts and
any future plans to extend franchise utility lines prior to roadway construction.
5.1.5 ENGINEER will work with franchise utilities to develop relocation plans to be
prepared by the utility companies and initiated prior to letting.
6. Preliminary Design
6.1. Project Management
6.1.1 Conduct progress and design review meetings to monitor the development of the
project. During the design phase of the project, conduct the following:
• One (1) Project Kickoff Meeting with the City
• Two (2) progress meetings with the City regarding project status and
coordination issues.
• Two (2) design review meeting on the preliminary milestone (30% and 60%
Design)
• For all meetings,the ENGINEER will prepare the meeting agendas and
minutes
6.1.2 Coordinate with subconsultants (environmental, geotechnical, drainage, survey,
and SUE)
6.1.3 Prepare and e-mail monthly progress reports to the City.
6.1.4 Maintain Project Schedule
• Develop work plan (identify tasks and subtasks)
• Develop roles and assignments
• Develop and maintain schedule and interim milestones
6.1.5 Prepare Design Criteria (coordinate with City at Kickoff Meeting)
6.1.6 QA/QC milestone review for all deliverables in the Preliminary Design Phase
• Perform an internal review of the preliminary designs in accordance with
quality assurance standards established for this project.
• QC/QA comments will be collected from each reviewer, documents, and
comments addressed prior to review meeting with City.
6.1.7 Project Administration
• Prepare project correspondence, and invoicing documents.
6.2. Data Collection (City to provide hard copy and electronic format if available)
6.2.1 Roadway Data
• Electronic design files from TxDOT Slide Road improvements and any other
plans available along the project limits
6.2.2 Drainage Data
• Aerial and LiDAR information
• Existing storm drainage facilities/ record drawings
• Existing hydraulic models
6.2.3 Utility Data (Public Utilities)—Coordination with City
• Existing water line locations/record drawings
• Water master plan requirements
• Existing storm sewer line locations/ record drawings
• Storm sewer master plan requirements
114th Street Reconstruction from Slide Road to Quaker Avenue Page 7 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
6.3. Preliminary Design Schematic (30%)
6.3.1 Prepare the schematic roadway design for a Principal Arterial (Modified)typical
section as depicted in the 2018 City of Lubbock Master Thoroughfare Plan. This is
a five (5) lane roadway section within a typical 110' right of way.
• Prepare typical sections
o Existing and Proposed
o Depict subgrade and pavement
• Prepare preliminary plan and profile (roll plot format). Items to be included:
o Control data
o Existing/proposed right-of-way
o Existing topography
o Existing pavement
o Proposed centerline alignment and horizontal curve data
o Proposed face of curb
o Proposed medians (if applicable)
o Proposed transition pavement tie-ins to existing pavement
o Proposed storm sewer and culvert alignments and sizes
o Exist ing/Proposed traffic signal poles
o Existing trees to remain (if possible)
o Existing trees to be removed
o Existing driveway locations
o Proposed commercial driveways (proposed residential driveways will be
included in the final design)
Existing culvert and/or storm drain locations
Existing water line locations
* Existing sanitary sewer line locations
{-: Existing franchise utility locations (relying upon information provided by
franchise utilities and the data collected as part of the SUE)
o Existing Ground Profile
o Proposed vertical alignment at proposed center line
o Proposed vertical alignment at gutter flow line
a Proposed cross drainage culverts
o Superelevation Data
• Prepare Preliminary 3D roadway model in Power GeoPak
• Prepare Design Cross Sections on 11" x 17" sheets
6.3.2 Drainage
• Coordination with drainage analysis subconsuitant regarding:
4, Roadway profile
c Channel cross section and materials
0 Culvert sizing
0 Playa overflow limits and pavement recommendations
• Prepare plan and profile for proposed 50-ft. wide drainage channel
114th Street Reconstruction from Slide Road to Quaker Avenue Page 8 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
• Prepare plan for various side street cross culverts to convey drainage channel
flows
• Prepare plan and profile for 114th Street cross culvert just east of Vintage
Township
6.3.3 Utilities
• Existing Public Utilities
o Graphically designate on the schematic the location of existing Public
utilities based upon information provided by the City
a Identify public utility conflicts with proposed roadway
o Coordinate with the City to identify the need for extending new public
utilities in the ROW ahead of paving
• Public Utilities Design
o Establish the preliminary location of proposed, relocated public utilities
to avoid conflicts with proposed improvements
a Establish the preliminary location of new public utilities to be installed in
the ROW ahead of the paving project.
6.3.4 Traffic
• Indicate existing and proposed traffic volumes on the schematic document.
• Traffic Signals—indicate on the schematic the intersections which could
potentially warrant a future traffic signal.
• Traffic Control Plan—ENGINEER will develop a conceptual traffic control plan
to determine how the project will be phased and constructed to provide
access to adjacent properties during construction.
• Develop Phased Cross Sections based on conceptual traffic control plan
6.4. Construction Cost Projection (Or Opinion of Probable Cost)
6.4.1 Perform quantity takeoff and develop construction cost projection
6.4.2 Evaluate both municipal and TxDOT bid tabulations for current trends in unit
prices
6.5. Preliminary Design Schematic Deliverables (roll plot)—The roll plot schematic will be
finished to a level of detail that is equivalent to a 30%complete plan set—but in roll plot
format.
6.5.1 Deliverables shall include the following:
• Schematic Roll Plot document
• Design cross sections
• Preliminary opinion of probable construction cost
• Preliminary Traffic Control Plan and Sequence
7. Drainage Analysis
7.1. HRA will perform the following drainage analysis tasks in support of the roadway and
drainage improvements design.
7.1.1 Data collection
• HRA will extract models model data for the project area from the 2018 MDP
Update models previously provided to the City.
114th Street Reconstruction from Slide Road to Quaker Avenue Page 9 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
• Extract discharge hydrographs from Epic Business Park detention basin
design for incorporation into design models
7.1.2 Existing conditions analysis
• Extract existing conditions hydrologic data from System K LOMR model
• Develop existing hydraulic cross sections and existing drainage improvement
data for modeling
• Model existing conditions in ICPR4
7.1.3 Proposed improvements analysis
• Import sub-basin limits and hydrologic data from 2018 MDP Update models
• Update design hydrologic data as needed
• Develop model hydraulic network from proposed roadway profile and typical
sections
• Develop proposed drainage improvements for initial modeling based on 2018
MDP Update model results
• Model proposed roadway and drainage improvements in ICPR4, iterate
model to develop drainage improvement recommendations
• Recommend drainage improvements including:
o Roadway profile
o Channel cross section and materials
o Culvert sizing
o Playa overflow limits and pavement recommendations
7.1.4 Deliverables
• Drainage area map for PS&E package
• Stormwater routing sheets documenting proposed flow depths
S. Final Design
8.1. Project Management
8.1.1 Progress and Review Meetings:
• Schedule, prepare for, attend, and document one three (3) Progress
Meetings and one (1) Review Meeting to monitor the development of the
project.
o Progress Meetings will be held to discuss design issues and progress of
plan production.
o Review Meetings will be conducted (one (1) at 60% Plan Submittal).
8.1.2 Site Visits-Attend up to five (5) site visits during the final design phase to take
photos, field measurements, and a plans-in-hand walk-through.
8.1.3 Coordinate with subconsultants
8.1.4 Prepare and e-mail monthly progress reports to City.
8.1.5 CIA/QC
• ENGINEER will perform an internal review prior to all submittals (60% and
100%) in accordance with quality assurance standards established for this
project. QA/QC comments will be collected from each internal reviewer,
documented, and comments addressed prior to each plan submittal to the
City
114«'Street Reconstruction from Slide Road to Quaker Avenue Page 10 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
• City review comments will be documented and addressed after 60% review
meeting. ENGINEER will create a "Comment Log" in spreadsheet format,
documenting the comment and the action taken to resolve the comment.
8.1.6 Project Administration
• Prepare project correspondence and invoicing documents
8.2. Roadway Design (PS&E)
8.2.1 Prepare plan/profile sheets on 11" x 17" plan sheets at a scale of 1" = 100'
horizontal, and 1" = 10' vertical. (Start with 30% Rolls)
• Include the following items in addition to those included in the preliminary
design submittal:
o Proposed easement locations (if any)
o Proposed sidewalk locations
o Proposed residential and commercial driveways
o Horizontal Alignment Data
o Traffic Control Phasing layouts
o Pavement marking layouts
o Erosion control plans
o Barrier free ramps
o Demolition plan
o Intersection layouts
o Small sign summary
o Standard design details
o TxDOT standards
8.2.2 Analyze all driveways within the project and develop driveway profiles as needed.
Driveways will typically be defined vertically by spot elevations.
8.2.3 Develop Final 3D roadway model in Power GeoPak
8.2.4 Prepare design cross-sections
• Develop on 50-ft station intervals and at driveway centerlines
• Show pavement and subgrade, right-of-way limits, side slopes, pavement
cross slopes, curbs, and sidewalks
• Cross-sections will not be provided in the bid documents but will be made
available to prospective bidders
8.2.5 Prepare roadway details to clarify intent of design
8.2.6 Compile applicable City standard details. Modify standard details as needed.
8.2.7 Pavement Markers and Marking Plans
• Prepare pavement markers and marking layouts in accordance with City
design standards and the Texas Manual of Uniform Traffic Control Devices
(TMUTCD)
• Prepare details to clarify intent of design
• Compile applicable City standard details. Modify standard details as needed.
• Signing layout and design will not be provided
• List the signs on the TxDOT standard summary sheets together with totals for
each mount type.
114th Street Reconstruction from Slide Road to Quaker Avenue Page 11 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
8.3. Drainage Plans
8.3.1 Plan Production
• Provide Drainage Area Map complete with time of concentration routes,
curve numbers calculated as per the Drainage Criteria Manual (DCM) for
each drainage area, drainage area denoted in acres, and all necessary points
of interest labeled
• Provide hydrologic and hydraulic data sheets showing the necessary
calculations and assumptions
• Provide drainage channel grading plan
• Provide drainage culvert plans, profiles, and supporting details
• Provide erosion control plans, details, and SWPPP
• Provide depth of flow indications for the 100-year design storm within ROW
and any corresponding finished floor elevations
• Provide cut-fill plan where roadway embankment is placed within the limits
of a playa lake
• Prepare a Floodplain Development Permit
• Provide drainage technical specifications for erosion control methods and
any off-site earthwork
• Evaluate impact of the TCP on surrounding drainage and provide interim
drainage plan, if needed.
8.4. Utilities- Public
8.4.1 Water and Sewer Adjustments/Relocations
• Adjustments to existing water valves and manholes will be specified in the
plans. Prepare special utility details to clarify intent of design (if needed)
• Prepare Water and/or Sewer Relocation plans where conflicts exist.
8.4.2 Ahead of Paving Utilities
• Prepare new Water/Sewer extension plan and profile sheets
8.4.3 Compile applicable standard details. Modify standard details as needed.
8.5. Traffic
8.5.1 Traffic Signals
• Design minor adjustments to existing Quaker Avenue traffic signals to align
with proposed widening(minor adjustments are anticipated). This could
include relocation of signal pole(s), ground box(es), controller cabinet, ped
pole(s), and/or conduits and cables.
• Design adjustments to existing Slide Road traffic signals to align with
proposed widening(adjustment of pole(s) is anticipated). This could will
include relocation of signal pole(s), ground box(es), controller cabinet, ped
pole(s), and/or conduits and cables.
• Coordination with TxDOT on Slide Road traffic signal adjustments and
roadway improvements
• All signal design is to be coordinated with the City of Lubbock Traffic
Engineering Department.
8.6. ITS
114th Street Reconstruction from Slide Road to Quaker Avenue Page 12 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
8.6.1 Design and install conduit, cable and ground boxes for ITS connections of traffic
signals
8.7. Traffic Control Plans
8.7.1 Develop construction sequence plan showing:
• Travel lanes and construction area for each phase of construction
• Temporary signing and striping, barricades, and other channelization devices
• Narrative of the sequence of work
• Public utilities construction phasing (if needed)
• Adjacent property access during construction
8.7.2 Develop typical TCP cross sections showing lane widths, edge conditions,
channelization and proposed construction area
8.7.3 Develop TCP typical intersection staging plans for similar intersections. Develop
custom intersection staging layouts for special conditions.
8.7.4 Develop TCP typical driveway staging plans for similar driveways. Develop custom
driveway staging layouts for special conditions.
8.7.5 Prepare traffic control details to clarify intent of design
8.7.6 Compile applicable TOOT standard details. Modify standard details as needed.
8.8. Illumination
8.8.1 Design of pavement illumination systems to provide lighting levels in accordance
with applicable local codes and Illuminating Engineering Society of North America
(IESNA) recommended practices.
8.8.2 Prepare a photometric layout and perform one iteration of the photometric
layout based on the City's review.
8.8.3 Prepare illumination construction plans as needed for inclusion in the civil
construction documents. The illumination plans will include light pole location
data,foundation details, conduit routing, conductor sizing, and electrical service
locations.
8.8.4 Provide supporting calculations
8.8.5 Provide technical specifications for the light poles and fixtures.
8.8.6 Coordinate with local electric service providers for electrical service locations
8.8.7 Schedule and conduct two (2) meetings with LP&L and/or SPEC and the City to
discuss design of the illumination system. ENGINEER will work to locate overhead
utilities such that standard 30, 40' or 50' illumination poles can be installed
without conflict with overhead utilities.
8.9. Interim Design Submittal (60%) Deliverables
8.9.1 Submit six (6) 11" x 17" paper copies of the 60% PS&E (with PDF file)to the City
and TOOT for review and comment.
8.9.2 This submittal will provide assurance that project scope is addressing project
issues, and will allow for design changes with sufficient lead time for minor
revisions. Deliverables to be provided with this submittal include:
• Typical Sections (100%)
• Title Sheet (100%)
• Index of Sheets (75%)
1141h Street Reconstruction from Slide Road to Quaker Avenue Page 13 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
• Construction Phasing (100%)
• Traffic Control Plan (75%)
• Plan & Profile Sheets (90%)
• Intersection Layouts (75%)
• Hydraulic Analysis (100%)
• Drainage Details (90%)
• SW3P (90%)
• EPIC Sheet (100%)
• Utility Layouts (95%)
• Signing and Striping Layouts (75%)
• Illumination, ITS and Signal Layouts (75%)
• Quantities and Summary Sheets (90%)
• Updated Estimate
8.10. Final Design Submittal (Bid Set) Deliverables
8.10.1 Submit an electronic PS&E file submission as required by City,to include sealed
plan sheets and all supporting documents required for bidding.
8.11. Post Bid Submittal Deliverables
8.11.1 Submit ten (10) 11" x 17" sets of plans after the project's bid opening.
8.11.2 Submit one (1) PDF electronic copy of the plan set and specifications, including
addenda, on DVD after the project's bid opening.
9. Bid Phase Support
9.1. Support City during the bid phase to address and respond to questions from prospective
bidders.
9.2. Prepare and submit addenda changes that are necessitated by questions during the bid
phase.
9.3. Incorporate addenda changes into the Final Plan Set.
9.4. Assist the City in evaluating the bids and prepare a recommendation letter.
10.Additional Services
Services not specifically identified in the Scope of Services above shall be considered additional
and shall be performed on an individual basis upon authorization by the City. Such services shall
include, but are not limited to, the following:
• Construction staking
• Design of any offsite drainage improvements beyond the improvements identified in the
scope
• Existing water or sanitary sewer relocations
• Proposed water or sanitary sewer installations
• Landscape design
• Irrigation design
• Construction Contract Administration
• Construction Phase Engineer of Record support services
11411 Street Reconstruction from Slide Road to Quaker Avenue Page 14 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
• Construction Phase RPR Services
• Design of structural retaining walls
• Preparation for and attendance at public meetings beyond what was identified in the
scope
• Furnish additional copies of review documents and/or bid documents more than the
number of the same identified above
• Assist the City as an expert witness in litigation about the project or in hearings before
approving and regulatory agencies
• Redesign to reflect project scope changes requested by the City or TxDOT, required to
address changed conditions or change in direction previously approved by the City or
TxDOT, mandated by changing governmental laws, or necessitated by the City or TxDOT's
acceptance of substitutions proposed by the contractor
TIME OF COMPLETION
Consultant and Subconsultants are authorized to commence work on the Project upon execution of
a mutually acceptable contract and agrees to complete the services according to the following non-
traditional delivery schedule:
• Design Survey, ROW Mapping, Geotechnical Investigation,
SUE, Utility Coordination June 1, 2020
• Initial Design Phase Plans Ready for Bid
(HEB Portion 100% and remainder 50% complete) June 1, 2020
• Final Design
(100%complete plan set) August 14, 2020
Note: Schedule above will be adjusted to a more traditional schedule if funding is not able to
be secured to allow for a contractor NTP the last week of July. An accelerated schedule will still
be implemented with a traditional 100%complete plan bid set:
114th Street Reconstruction from Slide Road to Quaker Avenue Page 15 of 15
Exhibit A- Engineering Scope of Services March 16, 2020
Exhibit B-Fee Schedule
Kimley*Horn City of Lubbock Contract No. 15089
114th Street-Quaker Avenue to Slide Road
16-Mar-20
Task No. Task Name(Lump Sum) Kimley-Horn Hugo Reed Rios Pavetex Subtotal
I Design Survey $ 16,300.00 $ 57,085.00 $ - $ - $ 73,385.00
2 Right of Way Survey and Services $ 14,200.00 $ 37,550.00 $ - $ - $ 51,750.00
3 Geotechnical Investigation $ 5,600.00 $ - $ - $ 10,869.00 $ 16,469.00
4 Subsurface Utility Engineering(SUE) $ 11,500.00 $ 2,165.00 $ 44,250.00 $ - $ 57,915.00
5 Franchise Utility Coord./Relocations $ 49,100.00 $ - $ - $ - $ 49,100.00
6 Preliminary Design $ 183,400.00 $ - $ - $ - $ 183,400.00
7 Drainage Analysis $ 25,000.00 $ 37,980.00 $ - $ - $ 62,980.00
8 Final Design $ 337,600.00 1 $ 22,520.00 $ - $ - $ 360,120.00
9 Bid Phase Support $ 19,200.00 $ 2,240.00 $ - $ - $ 21,440.00
Total Contract Fee $ 661,900.00 1 $ 159,540.00 1 $ 44,250.00 $ 10,869.00 $ 876,559.00
Kimley-Horn will perform the services in Tasks 1-9 for the total lump sum fee of$876,559.00 inclusive of expenses. Individual task
amounts are informational only. Kimley-Horn reserves the right to reallocate amounts among tasks as necessary. All permitting,
application and similar project fees will be paid directly by the Client. Lump Sum fees will be invoiced monthly based on the overall
percentage of services performed.
Payment will be due within 25 days of your receipt of the invoice and should include the invoice number and Kimley-Horn project
number
Kimley*Horn
Kimley-Horn and Associates,Inc.
Standard Rate Schedule
(Hourly Rate)
Analyst $110-$170
Professional $165-$200
Senior Professional 1 $185-$260
Senior Professional II $250-$275
Senior Technical Support $130-$200
Support Staff $85-$120
Technical Support $75-$115
Effective through June 30, 2020
Subject to annual adjustment thereafter
CERTIFICATE OF INTERESTED PARTIES
FORM 1.295
1 of 1
Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2020-601183
Kimley-Horn and Associates,Inc.
Dallas,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party tot the contract for which the form is03/23/2020
being filed.
City of Lubbock ]Date Acknowledged:
3 Provide the identification number used by the govemmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
032320
114th Street Roadway and Drainage Design Plans
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
McEntee,David L Dallas,TX United States X
Lefton,Steve Dallas,TX United States X
Cook,Richard N Dallas,TX United States X
Atz,John Dallas,TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Sarah Meza and my date of birth is
My address is 13455 Noel Road Dallas TX 75240 US
(street) (city) (state) (zip code) (country;
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Dallas County, State of Texas on the 23rd day of March .2o20
(month) (year)
Signature of authorized agent of contracting business entity
(Dederant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES
FORM 1.295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 12020-601183
Kimley-Hom and Associates,Inc.
Dallas,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party tot the contract for whics the form s03/23/2020
being filed.
City of Lubbock Date Acknowledged:
03/24/2020
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
032320
114th Street Roadway and Drainage Design Plans
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
McEntee, David L Dallas,TX United States X
Lefton,Steve Dallas,TX United States X
Cook,Richard N Dallas,TX United States X
Atz,John Dallas,TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my dale of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, Stale of on the day of________ ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d