HomeMy WebLinkAboutResolution - 2020-R0059 - Professional Services Agreement With Parkhill Smith And Cooper - 02/11/2020 Resolution No. 2020-80059
Item No. 7.4
February 11,2020
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Professional Service Agreement
Contract No. 14993 to provide professional services for the Indiana Avenue Corridor
Design, by and between the City of Lubbock and Parkhill, Smith and Cooper, Inc., and
all related documents. Said Contract is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on February 11, 2020
DANIEL M. POPE,MAYOR
ATTEST:
Rebec.dA�U a , re ry
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E. CFM, Division
Director of Engineering/City Engineer
Turpin,P.E.,As ' nt City
ngineer/Capital sects and Design
APPROVED AS TO FORM:
Amy L. Sims, Deputy Crty Attorney
ccdocs/RES.Prof Service Agreement Contract 14993 Parkhill,Smith and Cooper,Inc
Resolution No, 2020-R0059
PROFESSIONAL SERVICES AGREEMENT
STATE OF TEXAS §
COUNTY OF LUBBOCK§
This Professional Service Agreement("Agreement")Contract No. 14993 is entered into this Jj_th
day of February ,2020,is by and between the City of Lubbock(the"City"),a Texas home rule
municipal corporation,and Parkhill,Smith and Cooper,Inc.,(the"Engineer"),a Texas corporation.
WITNESSETH
WHEREAS,The City desires to contract with the Engineer to provide professional services for
Indiana Avenue Corridor Design,(the"Activities");and
WHEREAS,the Engineer has a professional staff experienced and is qualified to provide
professional engineering services related to Activities,and will provide the services, as defined below,for
the price provided herein,said price stipulated by the City and the Engineer to be a fair and reasonable
price;and
WHEREAS,the City desires to contract with the Engineer to provide professional services
related to the Activities,and Engineer desires to provide the Services related to same.
NOW THEREFORE,for and in consideration of the terms,covenants and conditions set forth in
this Agreement,the City and the Engineer hereby agree as follows:
ARTICLE I.TERM
The term of this Agreement commences on the Effective Date and continues without interruption
for a term of 18 months.If the Engineer determines that additional time is required to complete the Services,
the City Engineer,may,but is not obligated to,in his or her discretion,execute an agreement to grant up to
an additional six (6) months of time so long as the amount of the consideration does not increase. An
amendment to this Agreement resulting in an increase in the amount of the consideration must be approved
by the City acting through its governing body.
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ARTICLE IL SERVICES AND COMPENSATION
A.The Engineer shall conduct all activities,and within such timeframes,as set forth on Exhibit
"A",attached hereto(the"Services").
B.The Engineer shall receive as consideration to be paid for the performance of the Services,in
an amount not to exceed$976,199, as set forth in Exhibit"B".
ARTICLE III.TERMINATION
A. General. The City may terminate this Agreement, for any reason or convenience, upon thirty
(30)days written notice to the Engineer. In the event this Agreement is so terminated,the City shall only
pay the Engineer for services actually performed by the Engineer up to the date the Engineer is deemed to
have received notice of termination,as provided herein.
B.Termination and Remedies.In the event the Engineer breaches any term and/or provision of this
Agreement, the City shall be entitled to exercise any right or remedy available to it by this Agreement, at
law,equity, or otherwise, including without limitation, termination of this Agreement and assertion of an
action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the
concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be cumulative.
ARTICLE IV.NON-ARBITRATION
The City reserves the right to exercise any right or remedy available to it by law,contract, equity,
or otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising
its unrestricted right to seek judicial remedy.The remedies set forth herein are cumulative and not exclusive,
and may be exercised concurrently. To the extent of any conflict between this provision and another
provision in,or related to,this Agreement,this provision shall control.
ARTICLE V.REPRESENTATIONS AND WARRANTIES
A. Existence.The Engineer is a corporation duly organized,validly existing,and in good standing
under the laws of the State of Texas and is qualified to carry on its business in the State of Texas.
B. Corporate Power. The Engineer has the corporate power to enter into and perform this
Agreement and all other activities contemplated hereby.
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C. Authorization. Execution, delivery, and performance of this Agreement and the activities
contemplated hereby have been duly and validly authorized by all the requisite corporate action on the part
of the Engineer. This Agreement constitutes legal, valid, and binding obligations of the Engineer and is
enforceable in accordance with the terms thereof.
D. Engineer. The Engineer maintains a professional staff and employs, as needed,other qualified
specialists experienced in providing the Services,and is familiar with all laws,rules,and regulations,both
state and federal, including,without limitation the applicable laws, regarding the Activities contemplated
hereby.
E.Performance.The Engineer will and shall conduct all activities contemplated by this Agreement
in accordance with the standard of care,skill and diligence normally provided by a professional person in
performance of similar professional services, and comply with all applicable laws, rules, and regulations,
both state and federal,relating to professional services,as contemplated hereby.
F.Use of Copyrighted Material.The Engineer warrants that any materials provided by the Engineer
for use by City pursuant to this Agreement shall not contain any proprietary material owned by any other
party that is protected under the Copyright Act or any other law, statute,rule,order,regulation, ordinance
or contractual obligation relating to the use or reproduction of materials. The Engineer shall be solely
responsible for ensuring that any materials provided by the Engineer pursuant to this Agreement satisfy this
requirement and the Engineer agrees to indemnify and hold City harmless from all liability or loss caused
to City or to which City is exposed on account of the Engineer's failure to perform this duty.
ARTICLE VI.SCOPE OF WORK
The Engineer shall accomplish the following: Professional Services related to the Services, as
provided in Exhibit"A",attached hereto and made a part hereof.
ARTICLE VII.INDEPENDENT CONTRACTOR STATUS
The Engineer and the City agree that the Engineer shall perform the duties under this Agreement
as an independent contractor and shall be considered as independent contractor under this Agreement and/or
in its activities hereunder for all purposes. The Engineer has the sole discretion to determine the manner in
which the Services are to be performed. During the performance of the Services under this Agreement,the
Engineer and the Engineer's employees and/or sub-consultants, will not be considered, for any purpose,
employees or agents of the City within the meaning or the application of any federal, state or local law or
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regulation, including without limitation, laws, rules or regulations regarding or related to unemployment
insurance,old age benefits,workers compensation,labor,personal injury or taxes of any kind.
ARTICLE VIII.INSURANCE
The Engineer shall procure and cavy,at its sole cost and expense through the life of this Agreement,
except as otherwise provided herein, insurance protection as hereinafter specified, in form and substance
satisfactory to the City, carried with an insurance company authorized to transact business in the state of
Texas,covering all aspects and risks of loss of all operations in connection with this Agreement,including
without limitation, the indemnity obligations set forth herein. The Engineer shall obtain and maintain in
full force and effect during the term of this Agreement,and shall cause each approved subcontractor or sub-
consultant of the Engineer to obtain and maintain in full force and effect during the term of this Agreement,
commercial general liability, professional liability and automobile liability coverage for non-owned and
hired vehicles with insurance carriers admitted to do business in the state of Texas. The insurance
companies must carry a Best's Rating of A-VII or better.Except for Professional Liability,the policies will
be written on an occurrence basis,subject to the following minimum limits of liability:
Commercial General Liability:
Per Occurrence Single Limit: $1,000,000
General Aggregate Limit: $2,000,000
Professional Liability:
Combined Single Limit: $1,000,000
Automobile Liability:
Combined Single Limit for any auto: $1,000,000 Per Occurrence
Employer's Liability:
Per Occurrence Single Limit: $1,000,000
The Engineer shall further cause any approved subcontractor or sub-consultant to procure and
carry, during the term of this Agreement, the insurance coverage required of Engineer herein, including
without limitation, Professional Liability coverage, protecting the City against losses caused by the
professional negligence of the approved subcontractor or sub-consultant. The City shall be listed as a
primary and noncontributory additional insured with respect to the Automobile Liability and Commercial
General Liability and shall be granted a waiver of subrogation under those policies. The Engineer shall
provide a Certificate of Insurance to the City as evidence of coverage.
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The Certificate shall provide 30 day's notice of cancellation. A copy of the additional insured
endorsement and waiver of subrogation attached to the policy shall be included in the Certificate. The
Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas
Labor Code.Further,the Engineer shall maintain said coverage throughout the term of this Agreement and
shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains
said coverage. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of
Worker's Compensation.In either event,the policy must be endorsed to include a waiver of subrogation in
favor of the City. If at any time during the life of the Agreement or any extension hereof,the Engineer fails
to maintain the required insurance in full force and effect, the Engineer shall be in breach hereof and all
work under the Agreement shall be discontinued immediately.
Notwithstanding anything contained herein to the contrary,the professional liability policy shall be
maintained at the Engineer's sole cost and expense. The retroactive date shall be no later than the
commencement of the performance of this Agreement and the discovery period (possibly through tail
coverage)shall be no less than 10 years after the completion of the Services provided for in this Agreement.
The provisions of this Article VIII shall survive the termination or expiration of this Agreement.
ARTICLE IX.EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS
The Engineer may employ or retain consultants, contractors, or third parties (any of which are
referred to herein as "Sub-consultant"), to perform certain duties of Engineer, as set forth on Exhibit"A",
attached hereto, under this Agreement, provided that the City approves the retaining of Sub-consultants.
The Engineer is at all times responsible to the City to perform the Services as provided in this Agreement
and the Engineer is in no event relieved of any obligation under this Agreement upon retainage of any
approved Sub-consultant.Any agent and/or Sub-consultant retained and/or employed by the Engineer shall
be required by the Engineer to carry,for the protection and benefit of the City and the Engineer and naming
said third parties as additional insureds,insurance as described above required to be carried by the Engineer
in this Agreement.
The Engineer represents that such services are either under applicable value thresholds or are
otherwise exempt from notice and/or bid requirements under Texas Law.
ARTICLE X.CONFIDENTIALITY
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a
The Engineer shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without prior written
consent of the City,unless otherwise required by law.
ARTICLE XI.INDEMNITY
THE ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK
AND ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS,
ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE,
OR DESCRIPTION,INCLUDING WITHOUT LIMITING THE GENERALITY OF THE FOREGOING,
ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY OR
DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY
ANY PERSON OR PERSONS OR PROPERTY,TO THE EXTENT ARISING OUT OF,RELATED TO
OR OCCASIONED BY,THE NEGLIGENT ACTS OF THE ENGINEER,ITS AGENTS,EMPLOYEES,
AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR
OMISSIONS UNDER THIS AGREEMENT AND/OR THE USE OR OCCUPATION OF CITY OWNED
PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE
EXPIRATION OR TERMINATION OF THIS AGREEMENT.
ARTICLE XII.COMPLIANCE WITH APPLICABLE LAWS
The Engineer shall comply with all applicable federal, state and local laws, statutes, ordinances,
rules and regulations relating,in any way,manner or form,to the activities under this Agreement,and any
amendments thereto.
ARTICLE XIII.NOTICE
A. General.Whenever notice from the Engineer to the City or the City to the Engineer is required
or permitted by this Agreement and no other method of notice is provided, such notice shall be given by
(1) actual delivery of the written notice to the other party by hand (in which case such notice shall be
effective upon delivery); (2) facsimile(in which case such notice shall be effective upon delivery); or(3)
by depositing the written notice in the United States mail, properly addressed to the other party at the
address provided in this article, registered or certified mail, return receipt requested, in which case such
notice shall be effective on the third business day after such notice is so deposited.
B. Engineer's Address. The Engineer's address and numbers for the purposes of notice are:
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Parkhill,Smith and Cooper,Inc.
Attn: Kyle Jackson,P.E.
4222 89"Street
Lubbock,Texas 79423
Telephone: (806)473-3624
Email:kjackson@team-psc.com
C. City's Address.The City's address and numbers for the purposes of notice are:
John Turpin,P.E.
City of Lubbock
P.O.Box 2000
1625 13th Street
Lubbock,Texas 79457
Telephone:(806)775-2342
D. Change of Address. Either party may change its address or numbers for purposes of notice by
giving written notice to the other party as provided herein, referring specifically to this Agreement, and
setting forth such new address or numbers.The address or numbers shall become effective on the 15th day
after such notice is effective.
ARTICLE XIV.CITY-PROVIDED DATA AND RESPONSIBILITIES
Provision of Data. The City shall furnish the Engineer non-confidential studies,reports and other
available data in the possession of the City pertinent to the Engineer's Services, so long as the City is
entitled to rely on such studies,reports and other data for the performance of the Engineer's Services under
this Agreement (the "Provided Data"). The Engineer shall be entitled to use and rely, so long as such
reliance is reasonable,upon all such Provided Data.
ARTICLE XV.MISCELLANEOUS
A. Captions. The captions for the articles and sections in this Agreement are inserted in this
Agreement strictly for the parties'convenience in identifying the provisions to this Agreement and shall not
be given any effect in construing this Agreement.
B.Audit.The Engineer shall provide access to its corporate books and records to the City.The City
may audit,at its expense and during normal business hours,the Engineer's books and records with respect
to this Agreement between the Engineer and the City.
Page 7 of 10
C. Records. The Engineer shall maintain records that are necessary to substantiate the services
provided by the Engineer.
D. Assignability.The Engineer may not assign this Agreement without the prior written approval
of the City.
E. Successor and Assigns. This Agreement binds and inures to the benefit of the City and the
Engineer,and in the case of the City,its respective successors,legal representatives,and assigns,and in the
case of the Engineer,its permitted successors and assigns.
F.Construction and Venue.
THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE
LAWS OF THE STATE OF TEXAS. THIS AGREEMENT IS PERFORMABLE IN LUBBOCK
COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE SOLE
AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT
JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF
ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE
ACTIONS THAT ARE CONTEMPLATED HEREBY.
G. Severability. If any provision of this Agreement is ever held to be invalid or ineffective by any
court of competent jurisdiction with respect to any person or circumstance,the remainder of this Agreement
and the application of such provision to persons and/or circumstances other than those with respect to which
it is held invalid or ineffective shall not be affected thereby.
H.Amendment.No amendment,modification,or alteration of the terms of this Agreement shall be
binding unless such amendment, modification, or alteration is in writing, dated subsequent to this
Agreement,and duly authorized and executed by the Engineer and the City.
I.Entire Agreement.This Agreement,including Exhibits"A"through"B"attached hereto,contains
the entire agreement between the City and the Engineer, and there are no other written or oral promises,
conditions,warranties,or representations relating to or affecting the matters contemplated herein.
J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture,joint
enterprise,partnership or principal -agent relationship between the Engineer and the City.
Page 8 of 10
K. Documents Owned by City. Any and all documents, drawings and specifications prepared by
Engineer as part of the Services hereunder, shall become the property of the City when the Engineer has
been compensated as set forth in Article II, above. The Engineer shall make copies of any and all work
products for its files.
L. Notice of Waiver. A waiver by either the City or the Engineer of a breach of this Agreement
must be in writing and duly authorized to be effective. In the event either party shall execute and deliver
such waiver,such waiver shall not affect the waiving party's rights with respect to any other or subsequent
breach.
M. Third Party Activities.Nothing in this Agreement shall be construed to provide any rights or
benefits whatsoever to any party other than the City and the Engineer.
N.Non-Appropriation.All funds for payment by the City under this Agreement are subject to the
availability of an annual appropriation for this purpose by the City. In the event of non-appropriation of
funds by the City Council of the City of Lubbock for the services provided under the Agreement,the City
will terminate the Agreement, without termination charge or other liability, on the last day of the then-
current fiscal year or when the appropriation made for the then-current year for the services covered by this
Agreement is spent,whichever event occurs first(the"Non-Appropriation Date"). If at any time funds are
not appropriated for the continuance of this Agreement, cancellation shall be accepted by the Engineer on
thirty(30)days prior written notice,but failure to give such notice shall be of no effect and the City shall
not be obligated under this Agreement beyond the Non-Appropriation Date.
O. SB 252. SB 252 prohibits the City from entering into a contract with a vendor that is identified
by The Comptroller as a company known to have contracts with or provide supplies or service with Iran,
Sudan or a foreign terrorist organization.
P.No Boycott of Israel. Pursuant to Section 2270.002 of the Texas Government Code,
Respondent certifies that either(i)it meets an exemption criteria under Section 2270.002;or(ii) it does
not boycott Israel and will not boycott Israel during the term of the contract resulting from this
solicitation.Respondent shall state any facts that make it exempt from the boycott certification in its
Response.
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY
Page 9 of 10
EXECUTED as of the Effective Date hereof.
CITY OF LUBBOCK
DANIEL M.POPE,MA R
ATTEST:
kRb4e,cca Garza,Ci y Secre ry '
APPROVED AS TO CONTENT:
MI—ji 'A' L" �
Michael G. Keenum,P.E.CFM,Division
Director of Engincering/City Engineer
APPROVED AS TO CONTENT:
?Enginee:rrjiCapital
in,P.E.rojects
ity
Design
APPROVED AS TO FORM:
Ke i Leisure,Assistant City Attorney
Firm
Parkhill,Smith and Cooper,Inc.
By:
J hn .Hamilton, P.E.,
Ex utive Vice President of Engineering
Page 10 of 10
EXHIBIT A
SERVICES TO BE PROVIDED BY CONSULTANT
For: Indiana Avenue Reconstruction
From FM 1585 to 146"Street(Package 1)and
From 146th Street to Woodrow Road(Package 2)
The work to be performed under this contract by Parkhill,Smith&Cooper, Inc. (PSC), hereinafter
referred to as CONSULTANT, will consist of the following services for the City of Lubbock,Texas
(hereinafter referred to as the CLIENT):
SUMMARY OF SERVICES
Topographic survey and ROW investigation;Geotechnical investigation and pavement design;Roadway
design for ultimate 7-lane section(within Package 1)and 5-lane section(within Package 2);Design,Plans
and Bidding Documents for Interim,3-lane section of both Packages 1 and 2,expected to be bid
separately; Public involvement with individual property owners;Signal design at 135th Street;Utility
coordination;Coordination with County,TxDOT and adjacent Developers and Consultants.
PROJECT DESCRIPTION
• The Project Corridor is defined in two(2)separate packages. Package 1 is defined as the area
along Indiana Avenue, generally within 75 feet of the section line and from FM 1585 to 146th
Street,within the City of Lubbock.
• Project 2 is defined as the area along Indiana Avenue,generally within 75 feet of the section line
and from 146th Street to Woodrow Road,within Lubbock County.
GENERAL PROJECT OVERVIEW
The existing section of Indiana,within the corridor,has deteriorating pavement and is within a rapidly
growing area. CLIENT wishes to design the roadway for the ultimate typical section and profile,but only
construct a 3-lane section that can be expanded to the ultimate at a later date.
DESIGN PHASE SERVICES
CONSULTANT will provide the following services
General Project Management:
• Designate a Project Manager(PM), licensed to practice engineering in the State of Texas,to be
responsible for the overall project development, deliverable construction documents,and
successful prosecution of the contract bidding and award process.
• Conduct a project kick-off meeting with CLIENT and Lubbock County staff with the following
objectives:
o Explore/determine potential design and scheduling constraints
o Identify design criteria and primary stakeholders
o Establish a preliminary plan for project development including the following:
■ Stakeholder meetings and public involvement strategy
■ Schedule of deliverables
■ Construction budgets and funding mechanisms
January 8,2020 1 of 3
■ Invoicing,and other special considerations
o Be responsible for project oversight and the daily management of this Project
o Provide frequent and appropriate communication between CONSULTANT,CLIENT,and
other interested parties to expedite completion of the Project,including the following:
■ Routine correspondence and informal meetings involving stakeholders such as
CLIENT, adjacent landowners,and other firms working for CLIENT.
■ Consultant,if directed by client,will be principal contact for public/private
inquiries regarding the project. Consultant shall provide assistance when called
upon by supplying client with the necessary data to support the public
information program.
Data Collection and Research:
• Conduct Project site visits,photograph,and document existing features applicable to design.
• Perform topographic survey of corridor, including ROW records research.
• Utilize existing records,as-built information,and surface indicators to identify existing overhead
and underground utilities(Quality Level C).
• Where necessary,expose and survey existing underground utilities(Quality Level A).
• Perform geotechnical investigation and pavement recommendations.
• Research property ownership and identify easements and right-of-way constraints.
• Identify parcels for right-of-way acquisition and provide meets and bounds descriptions.
• Coordinate with utility companies and include franchise utility-provided data in plans.
• Conduct Utility Coordination meetings in the field with relevant agencies.
• Follow up and document one-on-one communication with utility agencies.
• Send certified letters to all Utilities in Project.
Public Involvement:
• Identify and build database of adjacent property owners and tenants.
• Conduct and document individual meetings,as necessary,with property owners and tenants.
• Discuss and document with applicable property owner's future development and coordinate
owner requests with CLIENT.
Plans,Specifications, and Estimate:
• Develop two separate Plan Set packages in accordance with latest requirements,standards,
manuals, and policies of the City of Lubbock and Texas Department of Licensing and Regulation,
or other publications where applicable.
• Analyze and document existing drainage condition and compare effects with proposed design.
• Provide hydraulic model separate from Construction Drawings.
• Evaluate options and estimated effects and evaluate with CLIENT and Lubbock County
recommendations.
• Provide up to six plan sets for each submittal at 60%,90%,and 100%review for each package.
Major items included in Plans:
o Removal Plan
o Plan and Profile
o Intersection Layouts
January 8,2020 2 of 3
o Traffic Control and Phasing Plan
o Drainage Plan
o Sidewalk Plan
o Illumination Plan(within Package 1)
o ITS Plan
o Erosion Control Pian
o Signage and Pavement Markings Plan
o Signal Plan (within Package 1)
o Summary Sheets
+ Provide Specifications,general notes,and Bid Form for inclusion into City of Lubbock and
Lubbock County Construction Contract.
• Provide estimated Time of Construction schedule.
• Provide updated Opinion of Probable Construction Cost at each submittal.
• Provide cross-sections sheets separate from Construction Drawings.
Bid-Phase Services:
• Coordinate and attend meetings with Client and Lubbock County to discuss bid.
• Assemble Bid Packages.
• Convert Plans to PDF for Bidding.
• Transfer information to City and County Purchasing Department.
• Respond to Contractor questions.
• Prepare Bid Tabulation Sheets and Assist with Bid Evaluation.
Construction-Phase Services:
• Construction-phase services not included in scope.
January 8,2020 3 of
Exhibit B
Parkhill, Smith & Cooper, Inc.
Project Fee and Budget Sheet
Indiana Avenue From FM 1585 to Woodrow Road
Today's Date: January 8,2020
Prepared By: Green
Principal: Jackson
Project Manager: Jackson
Project Name: Indiana Avenue(FM 1585 to Woodrow)
Project Number: 01.2696.19
Task/Discipline: MULTI
Projected Start Date: February 1,2020
Fee(Revenue)Type: Hourly Rate w/Max
Markup on Direct Expenses:
Markup on Reimbursables:
Fee Costs Summary Fee Summary
(Profit and Markup Included in Total Fee) (OH and Profit in Labor,Markup included in Directs and Reimbursables)
Labor Cost: $905,891
Direct Consultants: Labor: $905,891
Direct Expenses: Directs:
Reimburable Consultants: $59,510 Subtotal: $905,891
Reimbursable Expenses: $10,798 Reimburables: $70,308
Total Fee: $976,199 Total Fee: $976,199
Page 1 of 1
Parkhill, Smith & Cooper, Inc.
Project Fee and Budget Sheet
t Package 1(From FM 1585 to 146th Street)
Today's Date: January 8,2020
Prepared By: Green
Principal: Jackson
Project Manager: Jackson
Project Name: Indiana Avenue(FM 1585 to 146th)
Project Number: 01.2696.19
Task/Discipline: MULTI
Projected Start Date: February 1,2020
Fee(Revenue)Type: Hourly Rate w/Max
Markup on Direct Expenses:
Markup on Reimbursables:
Fee Costs Summary Fee Summary
(Profit and Markup Included in Total Fee) (OH and Profit in Labor,Markup included in Directs and Reimbursables)
Labor Cost: $446,131
Direct Consultants: Labor: $446,131
Direct Expenses: Directs:
Reimburable Consultants: $44,400 Subtotal: $446,131
Reimbursable Expenses: $5,399 Reimburables: $49,799
Total Fee: $495,930 Total Fee: $495,934
Page 1 of 1
Labor Casts Project, Prolect Number. Task/DisciPline: Current Pee: $,95,230
1 2 3 4 S. 6 7 B
Category CMStructural CMLStructural CMLStructunl ClAstmctunl ChNStruclural SUPW 5u rt InterioMSu rt
Sector Director Senior PM Project Engineer EIT Technologist Project Assistant Clerical qPR
Staff Title-Level PL VII PL N PL N PL III PL N SS III 5511 PL V
Hcud Bi but Rate $215.00 2194.00 $159.00 134.00 $123.90 $98.00 $89.00 144.00
Tas xi ine Subtes Pause TOM Hours Moun Hours Hours Hour; Noun Hours Hours
Task l- ect Management&Administretlan
Scoot!investiteaflon.anatnis&meetinits 4 4 1
Project Setup 1 2 2 1
General Pro ect Management 8 Months 40 20 8
S1.1 meetM w assume 31 3 S 5 3 2
General Pro ect CommuMntim
Witekly phoLec.11s withclient lhr ek 16 8
Submittal Review Meellrigslconcget,50,1001 3 S 9 5 5
Sub consultant Coordination
SUE LevelAi—t ation 2 2
Geotechnical&Pavement Design Y 1 2 4
Signals 2 4 2
Monthly Status Report...d,cbedolu.dales 6 8 4
Submittals jeoncepi,60 100 20
Constructab"itylteviewillo,lool16
Task t Subtotal Hoursand Costs 6 85 24 66 7 3 21 16
Talk 2.Data Colle search
Gather as•bulks and otiser applicab3e plans 1 2 4
Gather En Ineetin Studies 1 2 4
Perforin Site Visits 2 4 2 B e
Task 2-Subtotal Houn and Costs 2 6 2 12 16
Task 3-Topognphic Sway
Coordinattlknitsands ectal—ditlons 2 2 4
Right of Entry Letters 1 1 4
She visit w/sumeyor 1 1 2 2
Reviewsu deliverables 1 4 4 2
Task.3 Hours and Houand Costs 1 S 9 l0 2 4
Task 4-Public Involvement
Exhibits for individual a meetings(assume 6) 1 3 3 6
Conduct lndMdual meetln w affected fandowoen 6 3 3 10 1 8
Rtspo,d tocilbens emails and phone inquiries 1 2 4 e
Coordination&Exhibits for School routes 4 4 4 g g
Task 4 Subtotal Noun and Costs 3 9 19 19 14 16
Task S-Conceltioll Design Phase
Establish Roadway Dotlit,Cmerb 1 4 2
Establish Oralna a DesignCdteda 1 2 4
T kal Sectioritc ce t 1 1 1 4 4 4
TCP conte t 1 2 4 4
Pr re eshlbks caks and data for VE Study 8 8 24 36 16 8
Drain Design&Elfftts for VE 2 6 22 36 24 1
Conduct VE meeting with City 3 3 6 6 3 1
Follow up caks and exhibits based on vE meeting 4 B 8 16 4 2
Preliminary Geometrk Design 2 4 12 40 20
Preliminary Schematic 4 4 20 do 40
Preliminary Cost Estimate 1 1 4 6
Task 5-Subtotal Hours and Costs 28 37 110 190 115 12
Task 6-RightefW
ROW su ccordinatbn 1 1 2 2
Establish Existing ROW «SEE'SURVEY'TAB>
Cakulate Pro cud ROW T 1 1 4 12 12
ROW ac uishion documents «<SEE'SURVEY TAB>
Nopertwownerdatabase 1 2 4
Co rdinatlon of ROW deliverables 2 94
Task 6-Subtotal Hours and Casts S 2 76 22 12
Talk 7-Utilities
General utility coordination 4 12 20
Establish Ut11it Conflicts 1 4 8
Utilevexhibits 2 6 6
Utility status database 2 4
Mlatyroprdir,.Iiom meelin aswme 4 onsite 2 1 4 4
UtHd,yCDnflIct Resolution 4 1 4 8 6
Task 7-Subtotal Hoursand Costs 2 SO I 28 50 12
Task 8-Roadway Design
0=Protect Setu 2 8 12
Roadway Model setup d a 2
Existing Roadway Twical Sections 2 4 2 e
Ultimate Roadway Typical Sections 2 1 4 2 8
Interim Roadway TWpk.1 Sections 2 4 2 8
Horizontal Geometric Ceshin 1 a e 32
Vertical Geometric Design 4 B 32
Ukimate Gradin 0 a 32 32 16
Interim Gradl Design 4 e 32 16
Intersect4on Design 2 a 16 8
TCP OsMg. 4 24 40 32
Page 1 of 3
Ulturowu Project: Project Number: Tasa/Dinipline: Current Fee: $495,930
1 2 3 4 S 6 7 9
Category Ch4lStructural CMistructural Christructural ChK9tructunl Cmistructural Su h Support IMME)FWUPPOrt
Sector Director Senior PM Project Engineer ER Technologist Project Asslstant Ckd l RPR
Stall Title-Laval PLVII I'M PILIN PLIII PL IV 5501 SS11 PLV
FIOLWIVANIII Rata $225.00 $194.00 $199.00 $134.00 $123.00 $98.00 589.00 $149.00
Ta Discf Iina Subt Wuse Trips Hou" Hours Hours Ill Hours Hours Hours Noun
Construction Sequence Design 16 a
Signingand Pavement MarkIng Design 4 24 40 16
Sw3P Desifin 4 16 I6 16
Illumination Desian 8 30 30 20
Signal Design «<SEE'SIGNALS'TAB—
Renvisions.folloving review meetin comments 2 16 9 8
Compile General Notes 4 a 12
Cam Iles dk.tions 4
Cakulatr Item Quantities, 20 16
Tasks Subtotal Hoursand Costs 11. 72 212 3:4 196
To A 9-OralmEe Desi
Delineate Watersheds 2 4 9
OweTc and other input parameters 2 4 4
Create Play.overflowrelatlans as needed 2 4
OmW 10 drainage models
FFD land use with interim road a 12 12
FFD and Okimatrcanditians 8 12 12
Compute Fksw Degilhs w o storm or parallel than, d 8
Storm Sewer Design to convin SVrlhmtt 100w depth 8 16 12
Goss Drainage Culvert Analysis&NW..k Design 6 a 3
Deal n Flumes OuilaRs d 12 3
Tabulate Hirdfaulk Data for Plans 8 12 24
5 ectal Structural Decals 4 20
Prepare doinalicrepon 8 a
Detail and Annotate Culvert Layoun 4 36
T—, Dralna a De,lg.and Details 8 a 29
TaDOT Coordini tion and Review d
Tr-k 9 Subtotal Hours and Costs 80 1'q 170
Task 10•Delhrembles
PSaE
Cut plan sheet 2 4 12
TRle Sheet 1 1 2 2
ladexof5heets 1 4 e
Pro act Layout Sheet 1 1 8 8
Honrontal Control and Curve Data Sheet 1 2
General Notes Sheets 4 2 4
Roadwa Sheets
Eaistin Road— Typital Sections 1 2 1 4
Pmoosed R*adwav Tvvical Sections 1 1 2 4
Plan&Pro0le Sheets 1 2 8 8
Inter—fl-Liry,ut, 2 4 12 16
Alley and DttTM L uts 2 4 4
Sidewalk&ADA Rams 1 2 8
Miscellaneous Road/Pavement Details 4 4 a
Removal Plans 2 4 8
RoadwaV 5ummarlin 9 12
Roadway Standard Sheets 4 2 12
Drainage Sheets
Storm Drain P&P 4 4 6 18
Charm ditch P&P 4 4 6 IB
Drainage,Are.Sheets 4 4 6 is
Drainage Cakulation Sheets 4 1 4 6 IB
Details 4 4 6 IB
Standards 4 4 6 IB
TCP Sheets
28 Sheets 2 B 12 a
Details 2 4 8 12
Standards 2 1 4 4
Construction Sequencing Sheets
Dmlop Sheets 2 8 4 2
SlLn&PM Sheets
14 Plan Sheets 4 4 a
Inventory of E.4ting Sign 1 2 4
Details 1 1 2 2
Standards 1 2 2
S W3P Sheets
f 2 Ptan Sheets 1 4 4 8
Details 1 2 2
Standards 1 1 2
SignalSheeks c<c SEE'SIGNAV TA8>
Illumination sheets
12 Plan Sheets l 4 4 8
Details 1 2 2
Standards 1 1 2
Additional Contract Documents
En lnw,'s0 Inionof Probable Cast 4 4 4
Construction Schedule Workin (Wsi1 8 8
Mitcellaneous
Print Cdlat Bind Submittals at 60 90 100% 2 8 a
TOIR ADA Plan Review Prucessin RAS 8
T�:k In-S.btcta rbursandt:oas 1 74 lt61 160 1 298
Page 2 of 3
tabor Costs Prolectr Plolect Number: Task/Dlscipline: Current Fee: $495,930
1 2 3 4 5 6 7 8 I
Category CMOStrvdorel CIVISIE iduM CM1Slructural Civitstrvdural CIWIStructural Su support InterporLASumort
Sector Dkeetor senior PM Project Englneer EfT Technologist Prored Assistant L'lerkaf RPR
StaMTille•level PL VII PL N P1 IV PL III PL IV 55 rip SS 11 PLV
H Bi line Rate $21S.00 $194.00 $IS9.60 $134.00 123.00 $98-00 9.00 $149.00
T DHd tine Subla Phare Tris Hours Hours Hours Haun Hours Hours Noun Hours
Task 11-Bid Phase Services
Coordinate with the City to discuss bid 8 8
Coordinate with Sub—suhants 4 4
Assemble gid PaWive 4 4 8
Comer)Plant t0 PDF format for Gic[di,g 8 16
Transfer lnfomntlon to CRY ftrCha$ing pet 4 1
Respond to Questions from Bidders 4 8
Attend Pro-Bid Meeting 1 2 2 2 2
Prepare Old'Fabulation Sheets and Assist with Bid
Evalvatlon B Recammendatgn 2 4 4 4
Task 11-Subtota'H4•-m and Casts 1 14 28 18 20 20 6
Task 12-ConsWeti6n Phase Services
Negatlartedu request
Task 12 Subtota Hours and Costs
Labor Subtotals Hours TIM Count 15 173 245 676 914 1 832 S9 16
Salary $37,195 $47,530 $107,484 $122,476 1 $102,336 $5,782 $2,384
Pai,e 3 ur 3
Labor Cosa Project: Proje"Number Task/06dPlirr. Current Fee: $495,930
1 2 3 4 5 6 7 8
Catepq CMIStrunural CMIStrtictural CMIStructural CMIStrunural Ch4lStructural
CMI-PM-PLV Surveyor Sur-ft Techoklan Surveying Technkla, CMIEIT-PH
Staff Title-Level PL II 55 II SS11
Hcurty/BlllhgRate $180.00 $10200 98.00 9800 $123.00
Resource Name itbm —
T. Olscl elite Subtas Phase Trios Hours Hours Noun Haws Has. Heap Hours Hours
TOPOGRAPHIC SURVEY
Fleldwork Control 1 3 3
Fleklwark Topo 3 20 20 2C
Su—y Rprt/P—a,,I.g 8 40
Pro ect Mara ement 8
RIGHT-OF-WAY
Research Calculations and Re its 1 10 B
Fieldwork I to to
Pro ect Mar—.t 4
Leigal Oescri tion EahiMis 6
Labor Subtotah: Houos, Trip Count 6 36 33 33 20 48
Salary $6,480 $3,366 $3,234 $1,96i. $5,904
Paps 1 0'1
Relmburable Expenses Project: Project No: Task: Current Fee:
Expenses NOT included in lump sum fee.These are billed to client,including markup,if allowed.
Reimbursable Consultant Costs Amount
511 Geotech&Pavement Design $10,110
512 Signal Design&Constructibility Review $29,290
513 Subsurface Utility Exploration(Level A,as needed) $5,000
514
515
516
517
518
518
518
518
Total Reimbursable Consultants $44,400
Reimbursable Expenses
521 Travel
Motel Days @ Men @ /Man-day =
Air Travel Air Fare @ Men @ /Man =
Parking Days @ /Day =
Car Rental Days @ /Day =
Mileage 21 Miles @ $0.545 @ 39 Trips = $446.36
Subtotal $446
522 Reproductions
Blackline/Color Plots
34"x 22" Shts @ $2.50/Sht @ Sets =
36"x 24" Shts @ $2.75/Sht @ Sets =
42"x 30 Shts @ $3.25/Sht @ Sets =
Other sf @ $0.55/sf @ Sets =
Mounting Foam Board Boards @ $10.00/ea @
Printing:
Set Up Fee Originals @ $0.15/Sht @ Submittals=
8-1/2"x 11" B&W Originals @ $0.09/Sht @ Sets =
8-1/2"x 11" Color Originals @ $0.55/Sht @ Sets =
11"x 17" B&W 220 Originals @ $0.18/Sht @ 9 Sets = $356.40
11"x 17" Color Originals @ $1.05 ISM @ Sets =
Binding Cost Sets @ $2.00/Set =
Laminating Shts @ $2.00/Sht =
Scan to file
Burn to CD/DVD 1 CD/DVD @ $13.50/each = $13.50
Scan Specs 1 Originals @ $0.15/Sht 150 Sets = $22.50
Scan Drawings 1 Originals @ $1.50/Sht 220 Sets = $330.00
Subtotal $722
523 Models/Renderings/Photos Shots @ /Shot
524 Telephone Calls @ $2.00 /Call
$25 Meals Days @ 4 Men @ $20.00/Man-day
526 Field Supplies
528 Postage 1 Mailings @ $5.00/Mailing (Standard) $5
528 Postage Mailings@ /Mailing (Overnight)
530 Misc Reimbursable Exp
532 Temporary Personnel
534 Office Supplies
535 CADD
536 Field Equip Rental $3,725
537 Interior Design Items
539 License&Regulation Fee-TDLR Review $500
543 NM Gross Receipt Tax
547 Computer Supplies
Total Reimbrusable Expenses $5,399
Page 1 of 1
Parkhill, Smith & Cooper, Inc.
Project Fee and Budget Sheet
Package 2(From 146th Street to Woodrow Road)
Today's Date: Janua�8,2020
Prepared By: Green
Principal: Jackson
Project Manager: Jackson
Project Name: Indiana Avenue(146th to Woodrow)
Project Number: 01,2696.19
Task/Discipline: MULTI
Projected Start Date: February 1,2020
Fee(Revenue)Type: Hourly Rate w/Max
Markup on Direct Expenses:
Markup on Reimbursables:
Fee Costs Summary Fee Summary
(Profit and Markup Included in Total Fee) MH and Pro`it in labnr,Markup included in Directs and Reimbursables)
Labor Cost: $459,760
Direct Consultants: Labor: $459,760
Direct Expenses: Directs:
Reimburable Consultants: $15,110 Subtotal: $459,760
Reimbursable Expenses: $5,399 Reimburables: $20,509
Total Fee: $480,269 Total Fee: $480,269
Page 1 of 1
Labor Costs Projecer Project Number: Task/Of elpilner Current Fee: $495.930
1 2 3 4 5 6 7 a
CateBottt CMIStruciural CMLStrvctural OuliStructural Ovgstructural CMIStructursl Su Support l,t,rkWuppod
Smor Olreclor Senior PM Project Engineer EIT Technologist Project Assistant O d.1 RPR
StoRTMe•Level PLVII PL VI PL IV PL IN PLIV 55111 5511 PLV
Houd Billl Rate $215.00 194.00 $SS9.00 134.00 $123.00 98.00 $89.0 $149.00
Tas Disc) ine Su3tn Huse Tris Hours Hours Noun Hours Hou. Hours Hours Hour
Task1- ert Mona emem&Administration
Smite lmrasfiwaflon,analysis 116 meekinuis 4 4 1
Project SjjuR 1 2 2 1
General Proiect Mara emenl B Months 40 20 a
S ecgl meed W Ch assume 31 3 S 5 3 2
General Project Communication
WnkN Phone ails with client 1 hr k 16 8
Submittal Review Meetings(concept,60100 3 5 9 5 5
Sub Consultant Coordination
SUE jLMlA(mann atbn 2 2
Geotechnkal&Pavement Design 2 2 4
signals. 2 4 2
Month $latus Re rtsand schedule updates 8 8 4
QAjQC
Submittals(concept,60100 20
CorstructablIty Review 160,100
16
Taskl Subtotal Hours and Costs 6 a5 14 66 7 3 21 16
Task 2.Data Collection/Research
Gather as-backs and other applicable laps t 2 4
Gather Enzineeiina Studies 1 2 4
Perform Site Visits 2 4 2 B 8
Task 2-Subtotal hours and Costs 1 6 2 12 16
Task 3-T rs Ic Swirey
Coordlnate lknhs ands eclat conditions 2 2 4
Right of Entry Letters 1 1 4
Sne visit w1surveyor 1 1 2 2
Review su deliverables 1 4 4 2
Task3 Subtotal Noun and Costs 1 5 9 to 2 4
task 4-Public Involvement
Exhibits for indhidual property meetings assurne 61 1 3 3 6
Conduct Individual meetir sou affected landowners b 3 3 26 16
Res rad toc4Hens smalls and phone In uirles 1 2 4 8
Coordination&Exhibits for School routes 4 4 4 1 8 a
Task 4-Subtotal Noun and Costs 3 9 3S 27 14 16
Task 5-Conceptual Desl Phase
Establish R..d—v lies nCrit"la 1 4 2
Establish Oralna e DesignCriteria 1 2 4
al Sections Conte t 1 1 4 4 4
TLP conte t 1 2 4 4
Pre are exhibit corks and data for VE Study 8 8 24 36 16 8
Orcin Oes n&EHects for VE 2 6 22 36 24 1
Conduct VE meelln with County 3 3 6 6 3 1
Folkswu cake and ezhlbks based on VE metinut 4 8 S 16 4 2
Prekmina Geometrk
Design 2 4 12 40 20
Prekmina Schematk 4 4 20 40 40
Prelimine Cost Estimate 1 L 4 6
TasN5 Sobtotal Hounand Costs 29 37 110 190 115 12
Task6-11thtalW
ROW su coordination 1 L 2 2
Establish Existkin ROW c<SEE'SURVEY TAB>
W.I.Pro sed ROW 1 L 4 12 12
ROW
acquisition documents «<SEE'SURVIY TAB>
Pro
arty owner database 1 2 4
Coordination of RDW deliverables 2 B 4
Task 6 Subtotal Hours and Costs 5 2 16 11 12
iask7-Utilities
General taMy coordination 4 12 20
Establish Utility Conflicts 1 4 e
Utk' exhibas 2 6 6
UT status database 2 4
UtRaw Coordination meetin assume 4 on she 2 1 4 4
UtilitV Conflict Resolution 4 1 4 B 6
Task 7 Subtotal Hoursand Costs 2 10 t 28 50 12
TaskIll-RoadwaviDesien
CAW P ect Set up 1 a 12
Roadw Model setup 4 a 2
Existing Ittcluray Typical Sections 2 4 2 8
Ultrmote Roadway Typical Sections 2 6 2 a
Interim Otoadmy Typical Sect ion 2 4 2 B
tbrbontat Geometric Oe,, n 4 1 8 32
Vertical Geometric Oesign 4 a 32
Ultimate Grading Design a 32 32 L6
-4-
Int.d.6radirig0e,iiii. 4 B 32 16
Intenectbn Design 2 8 16 a
TCP Design 4 24 40 32
Page 1 of 3
labor Wats Project: Protect Number: Task/Discfplin: Current Fee: $495,930
1 2 3 4 5 6 7 8
CategoryMH*un
Clvi6truttural Ctvatructural CxNStructural C"Structurol Support Su InteriorlASu rt
Senior PM Project Engineer ER Technologist Protett Assistant derkal RPR
Staff Title-Level Pt VI PLN PLIII PLN SSIII 5511 PLV
N YllIn Rate 194.00 $159.00 $134.00 123.00 $96.00 89.00 $149.00
Tos Isc1 int Subtas Phase Tris Hours Hours Hours Hours Hours Hours Hours
Construction Sequence Cesiga 16 8
Signing and Pavement Marking Design 4 24 40 16
MPIDesign 4 16 16 16
Revisions foliowin review meetin cornments 2 16 8 a
COm 4e General Notes 4 8 12
Compile Specifications 4
calculate Item Quantities 20 16
T-kll Subtotal Novnanda to 30 64 182 290 1'.4
Task 9-0ralna eDesi n
Dehneatewatersheds 4 At 12
Develop Tc and other input parameteFs 2 4 8
Create*lava overflow relations as needed 2 a 8
Develop 10 drainage models
Existi —ditlons land useand road 12 16 12
Existinx land with uklmate road 8 12
Existing or ultimate land with interim road 8 12 12
Ultimate land and road conditions 8 12 20
Commit Flow De thswostarm or Parallel chap. 4 8 12
Storm Samar Design to convey S fimIt 100yrdepth 4 12 12
0.0g.Parallel ditches 4 8
Cross Drainage Culvert Ana Is&Hydraulic Desion 4 4 12
Design FlumesOutfalls 5 12 12
Oesisma adacent retention 4 12 12
Tabulate Hyjjrauk Data for Pians a 16 16
Special Structural Details 4 8 24
Prepare drain a report 12 12 24
Detailand Annotate Culvert Layouts 4 24
DMall&Annotate Storm Sewer Plan&Profile Sheets a 24
Temp ary Drainage Donland Detalis I a 8 24
7ask9 5-biota H--—d r—ts 113 172 268
Task SO-Defiverables
PS&E
Cut Ian sheet 2 a 12
Tore Sheet 1 I 2 2
Index of Sheets I 4 B
Project Layout Sheet 1 1 8 5
Horizontal Control and Curve Data Sheet 1 2
General Notes Sheets 4 2 4
Roadwa Sheets
l.istirmlload—yTypic.15ectioris 1 2 2 4
pro sed Roadway TypkA Sectlons 1 2 2 a
Plan&Profile Sheets 1 2 8 8
Intersection La is 2 4 12 16
Ailey and DrtvewaV Layouts 2 4 4
Sidewalk&ADA Rams 1 2 8
Misceflane0vs Road Pavement Details 4 4 8
Removal Plans 2 4 8
Roadwa Summaries a 12
Roadwaystandard Sheets 4 2 12
OrainaiteShoets
Storm Drain P&P 4 4 6 18
Channel/ditch P&P 4 4 6 18
Drainage Area Sheets 4 4 6 18
Drains a Correlation Sheets 4 4 6 18
Details 4 4 6 18
Standards 4 4 6 18
TCP Sheets
28 Sheets 2 8 72 8
Details 2 4 8 12
Standards 2 1 4 4
ConstwctlonSequencing Sheets
0-1up Sheets 2 8 4 2
Sign&PM Sheets
14 Plan Sheets 4 4 8
Inventon,of Existing Signs 1 2 4
Details 1 1 2 2
Standards 1 2 2
SW3P Sheets
12 Plan Sheets 1 4 a B
Details 1 1 2 2
Standards 1 1 2
Additional Contract Oocuments
En Inee0s Opini.,of Probable Cost 4 4 4
Construction Schedule lWorking O L it 8
Miscellaneous
Print/Collateillind Submittals at 60 90 100% 2 8 8
TOM ADA Plan Review Processin RAS e
Task to-Subtotal Hours and�osts 1 1 76 Ill 154 284
Task 11.Bid Phase Services
Coordinate with the City to discuss bid 8 g
Page 2 of 3
tabor[osis Project: Proprt Number. Task/DIsdilline: Current Fair: $495,930
1 2 3 4 S 6 7 8
Category LMUStrvnvral CMIStructural Ch4151ruttural CiviLStructural OWLStn¢tural 5u Su rt InterbrlASu rt
Sector DMector 5enler PM Pragect Engineer Elf Technob8ist Project Assistant Cferkal RPR
Staff Title•level PINI PLN PL IV Pt III PL IV 55111 SSII PLY
H Billm Rate 215.00 $04.o0 159.00 $13440 $133.90 98.00 S89.w 149.00
7 Disci line Subtas Phase Tris Hours Hours Hous Hours Hours Hours Noun Hours
Coordinate with Subconsuhants 4 4
Assemble Bid Packs 4 4 8
Convert Plans to POF format for Blddin 8 l6
Transfer lnf—tbon to CitV Purchasing Det 4 4
Rescond to Questions from Bidders 4 8
Attend Pre-Old Meeting 1 2 2 2 2
Prepare Bid 7abulailon Sheets and Assist wkh Bid
Evaluation&Recommendation 2 4 4 4
Task 11--Subtotal Noun and Costs 1 14 28 is 20 •1 6
Task 12-Constuctio4 Phase Services
Negotiated urequest
Task 12 Subtotal Hours and Costs
Labor Subtotals Hours Ti.C-.ti 15 1 173 234 687 9S8 898 59 16
Salary $37,195 545.396 $109,233 $128,372 $110,454 $5,782 $2,384
Pape 3"3
Labor Costs Project: Project Number. Task/OlsdPline: Cumern Fee: $495.930
1 2 3 4 5 6 7 8
Category CMISlructural CivPStructural CMIStructural Owstructural C101155tructural
Civil PM-PLV Surveyor Surveying Technician Surveying Technwbn. CMI Err-PLf
Staff THfe-Level PL II 5511 $$9
Hourlyf81111n8 Rat. $180.G'. 10200 $98.00 $98K $123.011
Rlsourse m r Name s.us
Tas Oiscl !ne Subtas Phase Trips Hours Hw Hash Hous Hoon Hours Hours Hours
TOPOGRAPHICSURVEY
Fleldurork Control 1 3 3
Fieldwork To 0 3 20 20 20
Survey Re racessf 8 40
Pro ect Mana ement 8
RIGHT-OF-WAY
Research Calculations and Reports 1 10 8
Fieldwork 1 IC 10
Prem Mana ement 4
Levi Desari tion Fshibit s 6
Labor Subtotals Hours Tdo scum 6 36 33 33 20 48
Salary $6,480 $3.366 $3,234 $1,960 $5,904
Isage 1;.j 1
, 1
Relmburable Expenses Project: Project No: Task: Current Fee:
Expenses NOT included in lump sum fee.These are billed to client,including markup,if allowed.
Reimbursable Consultant Costs Amount
511 Geotech&Pavement Design $10,110
512 Signal Design
513 Subsurface Utility Exploration(Level A,as needed) $5,000
514
515
516
517
518
518
S18
518
Total Reimbursable Consultants $15,110
Reimbursable Expenses
521 Travel
Motel Days @ Men @ /Man-clay =
Air Travel Air Fare @ Men @ /Man =
Parking Days @ /Day =
Car Rental Days @ /Day =
Mileage 21 Miles @ $0.545 @ 39 Trips = $446.36
Subtotal $446
522 Reproductions
Blackline/Color Plots
34"x 22" Shts @ $2.50/Sht @ Sets =
36"x 24" Shts @ $2.75 /Sht @ Sets =
42"x 30 Shts @ $3.25 /Sht @ Sets =
Other sf @ $0.55 /sf @ Sets =
Mounting foam Board Boards @ $10.00/ea @
Printing:
Set Up Fee Originals @ $0.15 /Sht @ Submittals=
8-1/2"x 11" B&W Originals @ $0.09/5ht @ Sets =
8-1/2"x 11" Color Originals @ $0.55 /Sht @ Sets
11"x 17" B&W 220 Originals @ $0.18/Sht @ 9 Sets = $356.40
11"x 17" Color Originals @ $1.05/Sht @ Sets =
Binding Cost Sets @ $2.00/Set -
Laminating Shts @ $2.00/Sht =
Scan to file
Burn to CO/DVD 1 CD/DVD @ $13.50/each - $13.50
Scan Specs 1 Originals @ $0.15 /Sht 150 Sets = $22.50
Scan Drawings 1 Originals @ $1.50/Sht 220 Sets = $330.00
Subtotal $722
523 Models/Renderings/Photos Shots @ /Shot
524 Telephone Calls @ $2.00 /Call
525 Meals Days @ 4 Men @ $20.00/Man-day
526 Field Supplies
528 Postage 1 Mailings @ $5.00/Mailing (Standard) $5
528 Postage Mailings @ /Mailing (Overnight)
530 Misc Reimbursable Exp
532 Temporary Personnel
534 Office Supplies
535 CADD
536 Field Equip Rental $3,725
537 interior Design Items
539 License&Regulation Fee-TDLR Review $500
543 NM Gross Receipt Tax
547 Computer Supplies
TotalReimbrusable Expenses $5,399
Page 1 of 1
Parkhill, Smith &Cooper, Inc.
Hourly Rate Schedule
January 1, 2020 through December 31, 2020
Client: City of Lubbock Project: Indiana Avenue(FM 1585 to Woodrow Road)
Agreement Date: January 2020 Location: Lubbock,TX
HOURLY HOURLY HOURLY
CLASSIFICATION RATE CLASSIFICATION RATE CLASSIFICATION RATE
SUPPORT STAFF 1 $55.00 PROFESSIONAL LEVEL II PROFESSIONAL LEVEL V
Engineering Student Mechanical&Electrical $120.00 Mechanical&Electrical $206.00
Design Student Civil&Structural $119.00 Civil&Structural $208.00
Landscape Architect Student Architect $115.00 Architect $194.00
Interior Design Student Architect Intern Senior Architect
Landscape&Interior $107.00 Landscape&Interior $155.00
Design Intern Landscape Project Manager
SUPPORT STAFF II $93.00 Architect Intern Senior Landscape Architect
Engineering Technician Technologist Senior Interior Designer
Engineering Student Resident Project Representative Resident Project Representative
Design Technician Clerical Supervisor
CADD
Survey Technician PROFESSIONAL LEVEL VI
Administrative Assistant PROFESSIONAL LEVEL III Mechanical&Electrical $23300
Project Assistant Mechanical&Electrical $143.00 Civil&Structural $22400
Word Processor Civil&Structural $148.00 Architect $21600
File Specialist Architect $130.00 Landscape&Interior $18800
Architect Intern Studio Leader
Landscape&Interior $118.00 Senior Project Manager
SUPPORT STAFF III $102.00 Interior Design Intern Senior Practice Leader
Engineering Technician Landscape Architect Intern Surveyor
Design Technician Technologist Resident Project Representative
CADD Resident Project Representative
Administrative Assistant
Project Assistant ROFESSIONAL LEVEL VII
ROFESSIONAL LEVEL IV Mechanical&Electrical $251.00
PROFESSIONAL LEVEL l Mechanical&Electrical $169.00 Civil&Structural $245.00
Mechanical&Electrical $106.00 Civil&Structural $172.00 Architect $234.00
Civil&Structural $106.00 Architect $160.00 Landscape&Interior $211.00
Architect $106.00 Professional Architect Operations Director
Architect Intern Project Architect Sector Director
Landscape&Interior $101.00 Landscape&Interior $128.00
Interior Design Intern Professional Landscape Architect
Landscape Architect Intern Professional Interior Designer
Planner Project Landscape Architect
Survey Technician Project Interior Designer
Technologist Technologist
Resident Project Representative Resident Project Representative
Expenses:Reimbursement for expenses as listed,but not limited to,incurred in connection with services,will be at cost for items such as:
1. Maps,photographs,postage,phone,reproductions,printing,equipment rental,and special supplies related to the services.
2. Consultants,soils engineers,surveyors,contractors,and other outside services.
3. Rented vehicles,local public transportation and taxis,road toll fees,travel,and subsistence.
4. Special orjob-specific fees,insurance,permits,and licenses applicable to work services.
S. Mileage at IRS-approved rate.
Rate for professional staff for legal proceedings or as expert witnesses will be a rate one-and-a-half times these Hourly Rates.Excise and gross receipt taxes,if any,
will be added as an expense.
Foregoing Schedule of Charges is incorporated into the Agreement for Services provided,effective January 1,2020 through December 31,2020.
After December 31,2020,invoices will reflect the Schedule of Charges currently in effect.
AC R® CERTIFICATE OF LIABILITY INSURANCE E!!(MWDDNYYY)
/22/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
Risk Strategies NAME: Joe Bryant
12801 North Central Expy.Suite 1710 PHONE 214 503 1212 FAX No: 214 503 8899
Dallas,TX 75243 E-MAIL
ADDRESS, cortificaledallas@risk-sirategies.com
INSURERS AFFORDING COVERAGE NAIC11
INSURER A: Travelers Casualty and SuretV Company 19038
INSURED INSURER 8:
Parkhill Smith& Cooper, Inc.
4222 8tth St. INsuRER c
Lubbock TX 79423 INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 53725354 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS
T TYPEOFiNSURANCE POUCYNUMBER YYY YY
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE11A AGETORENTED
E
CLAIMS-MADE OCCUR PREMISES(Ea cccurrence E
MED EXP(Any oneperson) S
PERSONAL&ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER, GENERAL AGGREGATE $
POLICY❑JECOT- LOC PRODUCTS-COMPIOP AGO $
OTHER: r $
AUTOMOBILE LIABILITYC MBINED SINGLE LIMIT E
Ea accident
ANY AUTO BODILY INJURY(Per person) $
OWNED SCHEDULED BODILY INJURY(Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY Per accident)
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAR HCLAIMS-MADE AGGREGATE E
OED I I RETENTION $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS'LIABILITY Y,N STATUTE ER
ANYPROPRIETORIPARTNERrEXECUTIVE E.L.EACH ACCIDENT $
OFFICEFUMEMBEREXCLUDED? N=A
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE•POLICY LIMIT $
A Professional Liability 106653747 1/10/2020 1/10/2021 Per Claim $2,000,000
Annual Aggregate $4,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS!VEHICLES(.CORD 101,Additional Remarks Schedule,may be attached it more space is required)
The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject
to a deductible,Thirty day notice of cancellation in favor of the certificate holder on all policies.
RE:For Professional Engineering Services for the Indiana Avenue Reconstruction Project-Packages 1 &2
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Lubbock THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
162513th Street ACCORDANCE WITH THE POLICY PROVISIONS.
Lubbock TX 79401
AUTHORIZED REPRESENTATIVE
Joe Bryant
®1988-2015 ACORD CORPORATION. All rights reserved
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD
53725354 1 20/21 PL I Joy Carlatrn 11f77f]020 1':5;:16 AM (EST) Page 1 f 1