HomeMy WebLinkAboutResolution - 2020-R0023 - Amendment To Professional Services Agreement With Garver, LLC - 01/28/2020 Resolution No. 2020-R0023
Item No. 6.1.1
January 28, 2020
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, an Amendment to Professional Services
Agreement No. 13863 for a Water System Vulnerability Assessment, by and between the
City of Lubbock and Garver, LLC, of Forth Worth, Texas, and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
Passed by the City Council on January 28, 2020
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DANIEL M. POPE, MAYOR
ATTEST:
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Rebe ca arza, City Secretary
APPROVED AS TO CONTENT:
C_._-
tca McEachern, Assistant City Manager
APPROVED AS TO FORM:
Amy . Sims, pu y, ney
vw:ccdocs/RES. Service Contract Amend-Garver,LLC, Water System Vulnerability Assessment
Resolution No. 2020-R0023
STATE OF TEXAS
COUNTY OF LUBBOCK
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This amendment to Agreement is entered into this�`�` day of
�u , 2020 between the City of Lubbock,a Texas municipal corporation
(hereina er called "the City")and Garver, LLC,(the"Engineer"), an Arkansas Limited
Liability Company.
WHEREAS, the Engineer and the City have previously entered into Agreement
(Contract#13863)dated September 27,2018 (hereinafter called "the Agreement"); and
WHEREAS,the City and the Engineer hereby desire to amend said agreement.
NOW THEREFORE, the City and the Engineer hereby agree to amend the
Agreement as follows:
1) ARTICLE I. TERM is deleted in its entirety and replaced with the
following:
The term of this Contract commences on the Original Contract's Effective
Date and continues without interruption for a term of 36 months, as set
forth in Exhibit"A-1",attached to and made a part of this Agreement for
all purposes. If the ENGINEER determines that additional time is required
to complete the Services,the Director of Water Utilities may, but is not
obligated to, in his discretion, execute an agreement to grant up to an
additional six(6) months of time so long as the amount of the
consideration does not increase. An amendment to this Agreement
resulting in an increase in the amount of the consideration must be
approved by the City Council.
2) ARTICLE I1. SERVICES AND COMPENSATION is deleted in its
entirety and replaced with the following:
A. ENGINEER shall conduct all activities and within such timeframes as
set forth on Exhibit"A-1",attached hereto(the"Services").
B. ENGINEER shall receive as consideration to be paid for the
performance of the Services set forth in Exhibit 1113-111. In no event shall
the total compensation paid to Engineer pursuant to this Contract exceed
three hundred twenty-six thousand five hundred and sixty dollars
($326,560).
3) Except as specifically amended or modified hereby,all of the terms and
provisions of the Agreement shall remain valid and in full force and effect
as originally provided.
Water System Vulnerability Assessment 1 of 11 Amendment No. 1
IN WITNESS WHEREOF,the parties have executed this Agreement by their
duly authorized representatives as of the date first written above.
CITY OF LUBBOCK
Daniel M. Pope, Mayor
ATTEST:
Reb ca Garza, City Secretary
APPROVED AS TO CONTENT:
a'lInc, 0, , �VZ__
Aubrey A. S ar, P.E., Director of Water Utilities
APPROVED AS TO FORM:
Am s 's t City Attorney
GA Egineeri nc.
Jeffr7 e L. r, PE, is resident
Water System Vulnerability Assessment 2 of I 1 Amendment No. 1
Exhibit A-1
Scope of Services
Water System Risk and Resilience Assessment
(Water System Infrastructure)
Task 1 —Development of Vulnerability Self-Assessment Tool
(Lake Alan Henry Infrastructure)
Pursuant to this task, the ENGINEER will develop the Vulnerability Self-Assessment
Tool Database using VSAT Version 6.0 released by the United States Environmental
Protection Agency (USEPA).
The task objectives are as follows:
(1) ENGINEER will utilize the VSAT 6.0 tool to create a database with current
information including assets,threats, risk assessments, and countermeasures.
Assets included in the assessment shall be the most critical assets identified at the
following locations/facilities:
SupplyWater
Facility Existing Supply (MGD)
Lake Alan Henry(LAH) (Intake and Pump Station) 18
Pipeline
Water Supply Pipelines -T-
Lake Alan Henry Supply Line (2 vaults: 1 raw, 1 treated) 18
SupplyWater
Facility Capacity(MGD)
Lake Alan Henry Post Pump Station 18
Water Treatment Facilities
Facility Capacity (MGD)
South Water Treatment Plant 12.5
(2) ENGINEER will conduct one site walkthrough at each of the following facilities to
catalog and develop the asset list:
a. Lake Alan Henry(LAH)(Intake and Pump Station)
b. Lake Alan Henry Post Pump Station
c. Lake Alan Henry Supply Line(2 vaults: I raw, 1 treated)
d. South Water Treatment Plant
ENGINEER will conduct a workshop on asset identification and prioritization;
(3) ENGINEER will utilize features present in VSAT 6.0 including addressing the reference
threats from the ASME/ANSI J 100"Risk and Resilience Management of Water and
Wastewater Systems"standard and including man-made and natural threats and conduct
workshop on threats;
Water System Vulnerability Assessment 3 of 11 Amendment No. I
(4) ENGINEER will utilize features present in VSAT 6.0 including addressing the reference
countermeasures from the ASME/ANSI J 100"Risk and Resilience Management of
Water and Wastewater Systems"standard,and conduct workshop on countermeasures;
(5) ENGINEER will conduct baseline analysis of identified assets utilizing threats;
(6) ENGINEER will identify improvements and conduct a final workshop on recommended
improvements prepare a final deliverable workshop.
a. ENGINEER will review final workshop presentation(s)with CITY staff;
b. ENGINEER will conduct the final workshop(s)for key CITY staff;
c. ENGINEER will prepare follow-up memorandum for the final workshop with
recommendations.
(7) ENGINEER will prepare cost/risk analysis, identify implementation plan based on
existing or future budgets, and update database;
(8) ENGINEER will prepare a Draft Technical Memorandum and VSAT output data report
for review.The report will provide comments, recommendations,and improvements
analysis. ENGINEER will address CITY comments and provide finalized DRAFT
Technical Memorandum in both electronic PDF and three printed hard copies.
Task 2 —Emergency Response Plan Update
Pursuant to this task,the ENGINEER will update the CITY's Existing Emergency Response Plan
(ERP).The task objectives are as follows:
(1) ENGINEER will update the ERP for the water system.CITY will provide a hard copy of
previous ERP. ENGINEER will update the ERP based on findings and reports from
VSAT 6.0. Engineer will conduct one workshop in conjunction with vulnerability
assessment workshops to summarizing the ERP based on VSAT 6.0 emergency
conditions.
(2) ENGINEER will update ERP to comply with 30TAC§290. ENGINEER will provide
finalized and updated ERP in both .PDF format and three printed hard copies.
ENGINEER will conduct one workshop in conjunction with vulnerability assessment
workshops to provide DRAFT ERP.
Task 3 —Development of Vulnerability Self Assessment Tool
(Water System Infrastructure)
Pursuant to this task,the ENGINEER will develop the Vulnerability Self-Assessment
Tool Database using VSAT Version 6.0 released by the United States Environmental
Protection Agency (USEPA).
The task objectives are as follows:
Water System Vulnerability Assessment 4 of 11 Amendment No. 1
(1) ENGINEER will utilize the VSAT 6.0 tool to create a database with current
information including assets,threats, risk assessments, and countei measures.
Assets included in the assessment shall be the most critical assets identified at the
following locations/facilities:
Water Supply Sources
Source Existing Supply
(MGD)
Bailey County Well Field 30
Water Treatment Facilities
Facility Capacity (MGD)
Bailey County Well Field Chlorination Facility 30
North Water Treatment Plant65
Treated Water Pipelines
Pipeline Capacity (MGD)
North WTP Treated Water Line Vault 75
Bailey County Treated Water Line Vault 38
Elevated Storage Tanks
Facility Capacity (MG)
Typical ES-l" -
Water Distribution Pump Stations
Facility Capacity
MG/MG D
Typical Pump Station and associated GST(s) -
(2) ENGINEER will conduct one site walkthrough at each of the following facilities
to catalog and develop the asset list:
a. Bailey County Well Field,Chlorination Facility, and Treated Water Line
Vault
b. North Water Treatment Plant and Treated Water Line Vault
c. Typical EST
d. Typical Pump Station and associated GST(s)
ENGINEER will update Lake Alan Henry VSAT 6.0 database with additional
system assets,prioritize assets, and identity existing countermeasures;
(3) ENGINEER will utilize features present in VSAT 6.0 including addressing the
reference threats from the ASME/ANSI J 100"Risk and Resilience Management
of Water and Wastewater Systems"standard and including man-made and natural
threats;
(4) ENGINEER will utilize features present in VSAT 6.0 including addressing the
reference countermeasures from the ASME/ANSI J100"Risk and Resilience
Management of Water and Wastewater Systems"standard;
Water System Vulnerability Assessment 5 of 11 Amendment No. 1
(5) ENGINEER will conduct Workshop#2 to review asset prioritization and existing
countermeasures;
(6) ENGINEER will conduct baseline analysis of identified assets utilizing threats
and existing countermeasures;
(7) ENGINEER will identify improvements and conduct Workshop #3 on possible
recommended improvements.
a. ENGINEER will conduct the final workshop(s) for key CITY staff;
b. ENGINEER will prepare follow-up memorandum for the final workshop with
recommendations;
(8) ENGINEER will prepare cost/risk analysis, identify implementation plan based
on existing or future budgets, and update database;
Task 4- Cybersecurity Assessment
Pursuant to this task,the GARVER will conduct a Cybersecurity Assessment of the water
system financial infrastructure as well as water system's supervisory control and data
acquisition (SCADA) system. GARVER will utilize Process Control,system Security
Guidance for the Water Sector, AWWA 2017 and the corresponding Use-Case Tool to
conduct the assessment.
(1) Cybersecurity Workshop (Workshop#1). Prior to using the Use-Case Tool,the
GARVER will review specific information pertaining to the Process Control
Systems and financial and accounting business systems, including device
inventory, network architecture, software functionality, physical facility and plant
process architecture. GARVER shall conduct a workshop to define cybersecurity
goals and objectives and identify current security protocols, processes,policies,
and procedures. During the workshop GARVER will also validate system
configuration.
(2) GARVER will conduct cybersecurity assessment utilizing the AWWA Use-Case
Tool.
(3) Based on the assessment, GARVER will develop recommendations to reduce risk
and improve system resiliency.
Task 5 —Risk and Resilience Assessment Report
(1) ENGINEER will prepare a Draft Technical Memorandum and VSAT output data
report for review. The report will provide comments, recommendations, and
improvements analysis.
(2) Cybersecurity Assessment Technical Memorandum (Task 2). The TM will
include comments, recommendations, and improvements analysis.
(3) ENGINEER will conduct Workshop #4 to present Draft Report (both RRA and
Cybersecurity).
Water System Vulnerability Assessment 6 of I 1 Amendment No. 1
GARVER will address OWNER comments and provide Final Dram Report in PDF
format and five(5)printed hard copies. GARVER will provide OWNER with a VSAT
database file to be owned and maintained by the OWNER.
Task 6—Emergency Response Plan Revisions
Pursuant to this task,the ENGINEER will revise the CITY's Existing Emergency
Response Plan(ERP). The task objectives are as follows:
(1) ENGINEER will update the ERP for the water system based. ENGINEER will
update the ERP based on Findings and reports from VSAT 6.0 for the water
system. ENGINEER will update ERP to comply with 30TAC§290.
(2) ENGINEER will provide finalized and updated ERP in both .PDF format and five
(5) printed hard copies. ENGINEER will conduct Workshop#5 to provide
DRAFT ERP.
(3) ENGINEER will incorporate comments and provide Final ERP in .PDF, NIS
WORD, and five(5)printed hard copies.
Water System Vulnerability Assessment 7 of 11 Amendment No. 1
Project Schedule
The proposed timeline for completion of the major tasks in the Scope of Work is as
follows.
All work associated with Tasks 1 and 2 were completed as part of the original scope of
work.
Task Description Schedule
Task 1 Development of Vulnerability Assessment
Tool Lake Alan HenryInfrastructure
Task 1.1 VSAT Setup Com Tete
Task 1.2 Physical Asset Inventory Complete
Task 1.3 Threats Complete
Task 1.4 Countermeasures Complete
Task 1.5 Baseline Analysis Complete
Task 1.6 Improvements Complete
Task 1.7 Cost/Risk Analysis Complete
Task 1.8 Final Report Com Tete
Task 2 Emergency Response Plan ERP Update
Task 2.1 Existing mergency Response Plan Complete
Task 2.2 Emergency Response Plan Update Complete
Schedule shall begin after notice to proceed and receipt of available record drawings of
facilities.
Task Description Schedule
Task 3 Development of Risk and Resiliency
Assessment Tool Water System)
Task 3.1 VSAT Setup 2 weeks from NTP &
Receipt of data
Task 3.2 Physical Asset Inventory 4 weeks from NTP
Task 3.3 Countermeasures 6 weeks from NTP
Workshop#2 8 weeks from NTP
Task 3.4 Threats 10 weeks from NTP
Task 3.5 Baseline Analysis 12 weeks from NTP
Task 3.6 Improvements 14 weeks from NTP
Workshop#3
Task 3.7 Cost/Risk Analysis 16 weeks from NTP
Task 4 Cybersecurity Assessment
Task 4.1 Cybersecurity Workshop (Workshop#1) 4 weeks from NTP &
receipt of data
Task 4.2 Use-Case Tool 8 weeks from NTP
Task 4.3 1 Recommendations& Draft TM 10 weeks from NTP
Water System Vulnerability Assessment 8 of l 1 Amendment No. 1
Task 5 Risk and Resiliency Assessment(RRA)
Report
Task 5.1 Draft RRA TM 18 weeks from NTP
Task 5.2 Final Cybersecurity Assessment TM 16 weeks from NTP
Workshop#4—Draft Report 18 weeks from NTP
Final RRA Report 20 weeks from NTP
Task 6 Emergency Response Plan Revision
Task 6.1 Revise Water System Emergency Response 8 weeks from
Plan completion of RRA
Workshop #5 Final Draft ERP
Task 6.2 Final Revised Emergency Response Plan 4 weeks from receipt of
comments
Water System Vulnerability Assessment 9 of 11 Amendment No. 1
Exhibit B-1
Fee Schedule
Water System Risk and Resilience Assessment
(Water System Infrastructure)
For the work described under EXHIBIT A - SCOPE OF SERVICES ,the CITY will pay
ENGINEER on a monthly basis, based upon statements submitted by the ENGINEER to the
CITY indicating the estimated proportion of the lump sum work accomplished per task.
The table below presents a summary of the lump sum fee amounts for this contract. Tasks 1 and
2 were part of the original contract scope. The work associated with Tasks I and 2 has been
completed and the fees have been paid to the ENGINEER in full.
Task Professional Services Description Fee
Task 1 Development of Vulnerability Assessment Tool
(Lake Alan Henry Infrastructure)
Task 1.1 VSAT Setup $15,256.00
Task 1.2 Physical Asset Inventory $25,996.00
Task 1.3 Threats $23,444.00
Task 1.4 Countermeasures $22,544.00
Task 1.5 Baseline Analysis $8,150.00
Task 1.6 Improvements $13,286.00
Task 1.7 Cost/Risk Analysis $11,392.00
Task 1.8 Final Report $14,590.00
Task 2 Emergency Response Plan Update
Task 2.1 Existing Emergency Response Plan $6,716.00
Task 2.2 Emergency Response Plan Update $7,286.00
ORIGINAL SCOPE TOTAL (`[,asks 1 —2) $148,660.00
Water System Vulnerability Assessment 10 of 11 Amendment No. 1
Tasks 3 through 6 are part of the amended contract scope.
Task Professional Services Description Fee
Task 3 Development of Risk & Resiliency Assessment Tool
(Water System Infrastructure)
Task 3.1 VSAT Setup $15,670.00
Task 3.2 Physical Asset Inventory $14,390.00
Task 3.3 Countermeasures & Workshop #2 $25,230.00
Task 3.4 Threats $13,280.00
Task 3.5 Baseline Analysis $12,850.00
Task 3.6 Improvements & Workshop#3 $17,240.00
Task 3.7 Cost/Risk Analysis $11,170.00
Task 4 Cybersecurity Assessment
Task 4.1 Cybersecurity Workshop (Workshop #1) $17,340.00
Task 4.2 Use-Case Tool $8,140.00
Task 4.3 Recommendations (Draft TM) $10,310.00
Task 5 Risk and Resiliency Assessment(RRA) Report
Task 5.1 Draft RRA TM $5,600.00
Task 5.2 Final Cybersecurity Assessment TM $3,310.00
Task 5.3 Final RRA Report & Workshop #4 $12,070.00
Task 6 Emergency Response Plan
Task 6.1 Update Water System ERP & Workshop 45 $9,400.00
Task 6.2 Final ERP $1,900.00
AMENDED SCOPE TOTAL (Tasks 4—6) $177,900.00
TOTAL AMENDED CONTRACT (Tasks 1 -6) $326,560.00
Water System Vulnerability Assessment 11 of 11 Amendment No. 1