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HomeMy WebLinkAboutResolution - 2020-R0038 - PO With Jim Bass Ford - 01/28/2020 Resolution No. 2020-RO038 Item No. 6.12 January 28,2020 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31050255 for the purchase of Midsize Sports Utility Vehicles as per ITB 20-15081-RR, by and between the City of Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 28, 2020____ DANIEL M. POPE, MAYOR ATTEST: A-- Rebe\ca'Garza, City Secretary APPROVED AS TO CONTENT: Mark Yearwood, ssistant ity Manager APPROVED AS TO FORM: Ryan B761 Assisthdt City Attorney ccdocs/RES.-PurchaseOrd 31050255-- Midsize Sports Utility Vehicles January 9,2020 I I� I 00!4 00- City of Page - 1 Lubb o ek Date - 1/8/2020 TEXAS PURCHASE ORDER Order Number 31050255 000 OP Manchy'Planr526 TO: SHIP TO: JIM BASS FORD, INC CITY OF LUBBOCK 4032 W HOUSTON HARTS EXPRESSWAY FLEET SERVICES SAN ANGELO TX 76901 206 MUNICIPAL DRIVE LUBBOCK TX 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O.BOX 2000 LUBBOCK,TX 79457 BY:QWV Marta AML/, irectorof Purchasing&Contract Management Ordered 1/8/2020 Freight Requested 7/15/2020 Taken By R ROCHA Delivery J LOERWALD REQ 54883 ITB 20-15081-RR PUR 15081 Description/Supplier Item Ordered Unit Cost UM Extension Request Date Midsize Sport Utility Vehicle 2.000 29,336.0000 EA 58,672.00 7/15/2020 4X4 CC 5731 Midsize Sport Utility Vehicle 2.000 29,336.0000 EA 58,672.00 7/15/2020 4X4 CC 6113 Total Order Terms NET DUE ON RECEIPT 117.344.00 This purchase order encumbers funds in the amount of$117,344.00 awarded to Jim Bass Ford,Inc. of San Angelo,TX,on January 28 ,2020.The following is incorporated into and made part of this purchase order by reference: ITB 20-15081-RR from Jim Bass Ford,Inc. of San Angelo,TX, dated December 9,2019. Resolution## 2020-R0038 CITY OF LUBBOCK ATTEST: Cps Daniel M.Pope,Mayor Rebec Garza, Sty Secretary PURCHASE ORDER TERMS AND CONDITIONS IMPORTANT:READ CAREFULLY STANDARD TERMS AND CONDITIONS Seller-and Buyer agree as CITY OF LUBBOCK,TX follows: I.SELLER TO PACKAGE GOODS. Sella will package goods in accordance with good commercial practice. lieu of any other remakes which Buyer may have in law or equity. Each shipping container shall be clearly and permanently marked as follows (a)Seller's name and address, I5.TERMINATION.The perfomhmiae of work under[his order may be terminated in whole,or in part by the (b)Consignee's name,address and purchase order or purchase release number and Lite supply agreement number Buyer in accordance with this provision Termination of work hereunder shall be effected by the delivery ifapplicable,(e)Container numberand total number of containers,erg.box 1 of 4 boxes,and(d)the number of the Seller of a"Notice of Termination"specifying the extort[to which performance of work under the shall the container bearing the packing slip.Seller shall bear cost and to ng, unless otherwise provided. Goads order is terminated and the date upon which such termination becomes effective. Such right or termination is shall be suitably packed le secure lowest transportation yen' count costs and to all be final avian requirements of common in addition to and not in lieu of the rights of Buyer set forth in Clause 14,herein. carriers and any applicable specifications. Buyer's count or weight shall the final and conclusive on shipments not accompanied by packing lists. 16.FORCE MAJEURE-. Neither party shall be held responsible for losses, resulting ifthe fulfillment 2.SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under of any terms of provisions of this contract is delayed or prevented by any cmhse not within the control of the reservation and no tender of a bill of lading will operate u a tender of goods. party whose performance is interfered with,and which by the exercise of rwsonable diligence said party is unable o prevent. 3.TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer until Buyer 17.ASSIGNMENT-DELEGATION. No right or interest in this contract shall be assigned or delegation of actually receives and takes possession of the goods at the point or points of-delivery. any obligation made by Seller without the written permission of the Buyer. Any attempted assignment or 4.NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must fully comply dclegat ion by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity with with all provisions of this contract as to time of dclivcry,quality and the like. Ira tender is made which does not this paragraph. folly conform,this shall constitute a breach and Seller shall not have the right to substimac a conforming tender, provided,where ilia time for performance has not yet expired,the Seller may reasonably notify Buyer of his 13.WAIVER. No claim or right arising out of a breach of this contract can he renunciation in whole o to part intention to cure and may then mike a conforming tender within the contact time but not a llerward. by a waiver n renunciation signed the claim or tight artess the waiver or renunciation is supported by consideration and is in writing signed by the a ggricvcd party. 5.INVOICES&PAYMENTS.a S e I I e r shall submit separate invoices,in duplicate,one tach pumlwc order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release 19. INTERPRETATION-PA E provided b-PAROLE EVIDENCE. This writing, plus any specification for bids and number and ilia supply agreement number if applicable. Invoices shall be itemized and transportation larges, performance provided by Buyer in its advertisement for bids, and any other documents provided try if any,shall be listed separately. A copy of the bill of lading,and the freight waybill when applicable,should Seller as pmt of his bid,is intended by the parties as a final expression of their agreement and intended also be attached to the invoice. Mail To:Accounts Payable,City of Lubbock,P.0.Box 2000,Lubbock,Texas as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by Ilse 79457. Payment shall not be due until the above instruments am submiucd after delivery. Uniform Commercial Code is used in this agreement,the definition contained in the Code is to control. 6.GRATUITIES. The Buyer may,by written notice to the Seller,cancel this contract without liability to 20,APPLICABLE LAW. This agreenhenl shall be governed by the Uniform Commercial Code.Whereever Seller if it is det=ined by Buyer that gmluities,in the form of entertainment,gifts or othcnvugc,ware offered the temp"Uniform Commercial Codi'is used,it shall he constmed as meaning Ilio Uniform Commercial or given by the Seller,or any agent or representative of the Seller,to any officer or employee of the City of Code as adopted in the Sate of Texas as affective mid in force on ata date of ibis agreement. Lubbock with a view to securing a contract or securing favorable treatment with respect to ilia awarding or 21.RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question amending,or the making of any dctcrminalions with respect to the performing of such a conincl, In the event the other party's intent to perfonn he may demand that the other party give writcn assuriiince of his intent to this contract is canceled by Buyer pursuant to this provision,Buyer shall be entitled,in addition to any other perform. In the event that a demand is made and no assurance is given within five(5)days,the demanding rights and remedies,to recover or withhold ilia amount of the cost incurred by Seller in providing such goluities. party may treat this failure as an anticipatory repudiation of the contract. 7.SPECIAL TOOLS&TEST EQUIPMENT. If the price stated on the face hcrcof includes the cast of any 22•INDEMNIFICATION. Seller shall indemnify,keep and save harmless the Buycr,its agents,officials and special tooling or special test equipment fabricated or required by Seller for the purpose of filling this order, employees,against all injuries.deaths,loss,damages,claims,patent claims,suits.liabilities,judgments,costs such special tooling equipment and any process sheets related thereto stall become the property of the Buyer and expenses,which may in anywise accrue against the Buyer in consequence of the granting of this Contract and to the extent feasible shall be identified by the Scllcr u such, or which may anywise result therefrom,whether or not it shill be alleged or determined that the act was S.WARRANTY-PRICE.a The price to be paid by the Buyer shall be Ifni contained in Seller's bid caused through negligence or omission of the Seller or its employees,or of the subSeller or asignec or its which Seller warrants to be no higher than Seller's current process on orders by others for products of the kind employees,if any,and[lie Seller shall,at his own expense,appear,defend and pay all charges of attorneys and specification covered by this agreement for similar quantities under similar of like conditions and methods and all costs and other expenses arising ilicrcfrom of incurred in connection therewith,and,if anyjudgment of purchase. In the event Seller breaches this warranty,the prices of the items shall be reduced to the shall be Tendered against the Buyer in any such action,the Seller shall,at its oven expenses,satisfy and Seller's current prices an ordcm by others,or in the alternative. Buyer may cancel this contract without discharge the same Seller expressly understands and agrees that any bond required by this contract,or liability to Seller for breach or Seller's actual expense.b.The Seller warrants that no person or selling agency otherwise provided by Scllcr,shall in no way limit the responsibility o indenwify,keep and save harmless has been employed or retained to solicit or secure[his contract upon an agreement or understanding for and defend the Buy er as herein provided. commission,pereentage,brokerage,or contingent fee excepting bona fide employees of bona fide established 23.TIME-. It is hereby expressly agreed and understood that rime is of ilia essence for the performance of commercial or selling agencies maintained by the Seller for ilia purpose of securing business. For breach of this contract,and failure by contract to meet the time specification of this agreement will cause Seller to vitiation of this warranty the Buyer shall have the right in addition to any other right of rights to cancel this be in default of this agreement. contract without liability and to deduct from the contract price,or otherwise recover without liability and to deduct from the contract price,or otherwise recover ilia full amount ofnich commission,percentage,brokerage 1--4.MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract emcmd into or contingent fee. pursuant to this request,minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race,color. 9.WARRANTY-PRODUCT. Seller shall not limit or exclude any implied warm mics and any attempt to do sex or natural origin in coneidcntion for an award. so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will conform to the specification,drawings,and descriptions listed in the bid invitation,and to thesample(s)furnished 25.NON-ARBITRATION.The City reserves Ilia right to exercise any right or remedy to it by law,contract, by the Seller,if any. In the event of a conflict or between the specifiauions,drawings,and descriptions,the equity,or otherwise,including without limitation,the right to seek any and a II forms of relief in a court of specifications shall govern.Notwithstanding any previsions contained in ilia contractual agreement,the Seller competent jurisdiction.Further,the City shall not be subject to any arbitration process prior to exercising represents and warrants fault-free Performance and fault-ficc result in the processing date and date related data its unrestricted right to seek judicial remedy.The remedies set forth herein are nnnulative and not exclusive, (including,but not limited to calculating,comparing and sequencing)of all hardware,software and firm warn and may be exercised concurrently.To[lie extent of any con nice between this provision and another provision products delivered and scr ices provided under this Contract,individually or in combination,as alio case may in,or rcla(ed to,this document,this provision still control. be from tie effective date of this Contract.The obligations contained herein apply to products and services 26.RIGIIT TO AUDIT.At any time during the tern of the contract,or thereafter,the City,or a duty provided by the Seller,its sub-Seller or any third party involved in the creation or development of the products authorized audit representative of the City or the State of Texas,at its expecte and at reasonable limes, and services to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the reserves the right to audit Contractors records and books relevant to all services provided to the City under obligations contained herein,may result in the City of Lubbock availing itself of any of its rights under the this Contract. In the event such an audit by the City reveals any errors or overpayinems by the City, law and under this Contract including,but not limited to,its right pertaining to termination or default. The Contractor shall refired the City the full amount of such overpayments within thirty(30)days of such warranties contained herein am separate and discrete from any other warranties specified in this Contract, audit findings,or the City,at its option,reserves ilia right to deduct such amounts owing the City from any and arc not subject to any disclaimer of warranty,implied or expressed,or limitation of the Seller's liability payments due Contractor. which may be specified in this Contract,its appendices,its schedules,its annexa or any document incorporated in this Contract by reference. 27.HOUSE BILL 2015. House Bill 2015.signed by the Governor on June 14,2013 and effective on January I,2014,authorizes a penalty to be imposed on a person who contracts for certain services with a governmental 10.SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to thestandards entity and who fails to properly classify their workers.This applies to subcollimclon as wall.Contractors and promulgated by the U.S.Department of f Labor under the Occupational Safely and Health Aa of 1970. I»the subcontractors who fail to properly classify individuals performing work under a governmental contract will be event the product does not conform to OSHA standards,Buyer may return the product for correction or penalized$200 for each individual that has been misclassified.(Texas Government Code Section 2155.001). replacement at the Seller's expense. In(lie even(Seller fails to make the appropriate correction within a reasonable time,correction made by Buyer will be at ilia Seller's experuse. 28.ASSIGNING OR SUBLETTING THE CONTRACT.The Contractor sin]l not assignor sublet the contract, or any portion of the contract,without written consent from the Director of Purchasing and Contract 11.NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for sale Seller Management.Should consent be given,the Contractor shall insure the Subcontractor or shall provide proof on agrees to ascertain whether goods manufactured in accordance with the speciftcmion attached to this agreement insurance from the Subcontractor that complies with all contract Insurance requirements, will give rise to the rightful claim of any third person by way of infringement of the like. Buyer makes no warranty that the production ofgoods according to the specification will not give rise to such a claim,and in no 29,HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES. House Bill 1295,adopted by ltie 34111 event shall Buyer be liable to Seller for indemnification in the event that Seller is sued on ilia grounds of Legislature,created§2252.903,Texas Government Code Section 2252.908 requires a business entity entering infringement of the like. If Seller is of the opinion that an infringement or the like will restdt,lie will notify ilia into certain contracts with a governmental entity or state agency to rttle with the governmental entity or stale Buyer to this cffcct in writing within two weeks alter the signing orthis agreement. If Buyer does not receive agency a disclosure of interested parties at ate time the business entity submits the signed contract to the notice and is subsequently field liable for the infringement or the like,Seller will save Buyer harmless. If governmental entity or state agency. Instmctians for completing Farm 1295 arc available at: Scllcr in good faith ascertains[he production of tae goods in accordance with the specifications will result in hunt/hvrvay.ci.hnhhnck.tx.ustdcp hrtnhental-vvchsifes/denanments+nurchasinUvendnr-infomatinn infringement or the like,the contract shall be null and void. 30.CONTRACTOR ACKNOWLEDGES,by supplying any Goods or Services that ilia Contractor Ito read, 12.NON APPROPRIATION.All funds for payment by the City under this contract are subject to the fully understands,and will be in full compliance with all term and conditions and the descriptive material availability of an annual appropriation for this puurposc by the City. In ilia event of nonappropriation of funds contained herein and any additional associated documents and Amendments.Ilie City disclaims any terms and by the City Council of the City of Lubbock for the goods or services provided under the contract,the City will conditions provided by the Contractor unless agreed upon in writing by the parties. In tae event of torrid terminate the contract,without termination charge or other liability,on the Last day of the then-current fiscal between these terms and conditions and any terots and conditions provided by Ilia Contractor,the terms and year or when the appropriation made for the then-current year for ilia goads or services covered by this contract condition provided herein shall prevail. The terms and conditions provided herein are the final terns agrcctl is spent,whiclhever event occurs first. If at any time funds arc not appropriated for(he continuance of this upon by the parties,and any prior conflicting terms shall be of no force or effect. contract,cancellation shall be accepted by the Seller on thirty(30)days prior written notice,but failure to give 31.By accepting this PO,contractor acknowledges that pursuant to Section 2270.002,Govemment Code,(a) such notice shall be of no cffcct and the City shall not be obligated undo-this contract beyond Ilia date of This section applies only to a contract these(I)is between a termination. pp 5 governmental entity and a company with 10 or more fill-time employees;and (2)Ins a value of$100.000 or more that is to be paid wholly or partly 13.RIGHT OF INSPECTION. Buyer shall have the right to inspect flue goods at delivery before accepting from public funds of the governmental entity.(b)A governmental entity may not enter into a contract with them a company for goods or services unless the contract contains a written verification from the company that 14.CANCELLATION. Buyer shall have the right to cancel for default all or any pan of ilia undelivered iL(I)does not boycott Israel;and(2)will not boycott Israel during the tern of[Ire contract- portion of this order if Seller breaches any ordic terms hereof including warm mics of Salle•or if ilia Seller becomes insolvent or commits ac(s of bankruptcy. Such right ofcancellation is in addition to and not in , Rev.07119 City of Lubbock Bid ITB 20.15081-RR BID FORM City of Lubbock,TX Purchasing and Contract Management Midsize Sports Utility Vehicles ITB 20-150$1-RR In compliance with the Invitation to Bid 20-15081-RR,the undersigned Bidder having examined the Invitation to Bid and Specifications,and being familiar with the conditions to be met,hereby submits the following Bid for furnishing the material,equipment,labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified,if the unit prices are obviously unbalanced(either in excess of or below reasonably expected values),or irregularities of any kind. The Invitation to Bid 20-15081-RR is by reference incorporated in this contract.The Bid Form must be completed in blue or black ink or by typewriter. QTYEXTENDEDPRICE' EXTENDED "Delivery ITEM (-t-/-) UOM DESCRIPTION COST O' a {b) a x b days ARO Spec.5731 Four D7�o�or,AWD, L l.$JL , V l90 Area,asspecified herein. dti SPEC. 6113—Water,Midsize 2 2 4 EA Sports Utility Vehicle,4 Door, Z�f �, 5'�1 x,72- /,,/I) 4X4,ass specified herein. 4 Total(Items 1-2) --- r _ Total S 117,344.00 *PRICE:F.O.B.Destination,Freight Pre-Paid and Allowed **Days After Receipt or l)rcter(,9.xu) Unless otherwise specified herein,the City may award the bid either item-by—item or on an 911-or-none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for Midsize Sports Utility Vehicles with one or more contractors. In order to assure adequate coverage, the City may make multiple awards,selecting multiple vendors to provide the products desired,if multiple awards are in the best interest of the City.A decision to make a multiple award of this Bid,however,is an option reserved by the City,based on the needs of the City. PAYMENT TERMS AND DISCOUNTS-Bidder offers a prompt payment discount of %,net_calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form,payment terms will be NET THIRTY DAYS.The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements,whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING:The Bidder ccrtifres that the price quoted is not in excess of the lowest price charged anyone else,including its most favored customer,for like quality and quantity of the products/services;does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer,an equal or less quantity of similar contract products of like or better quality,at a lower net price(s)than provided herein,supplier agrees to notify the City and sell same product(s)at the lower price(s)on all deliveries made during the period in which such lower price(s)is effective. 12/5/2019 9:00 AM n s Cfty of Lubbock Bid ITB 20-16081-RR INTERLOCAL PURCHASING (optional): The City desires to make available to other local govemmental entities of the State of Texas,by mutual agreement with the successful bidder,and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act(Chapter 791,Government Code),the right to purchase the same services,at the prices quoted,for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications,and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District,South Plains Association of Governments,City of Texarkana,Texas Tech University,West Texas Municipal Power Agency,Lynn County,and City of Wolfferth. YES ✓ NO • If you(the bidder)checked YES,the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,but not obligated,to purchase materials/services under the contract(s)awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts.Each governmental entity will order their own materials/service as needed. THIS BID I5 SUBMITTED BYTwt tVo.S3 FOr�,�"•r�a corporation organized under the 'laws of the State of �e XA cJ or a partnership consisting of or individual trading as QQ of the City of Firm:_ �%Wj V4.65 FO/t X7K C_ Address: 0 - pit A /-/ I if City: State TV zip —tr P Bidder acknowledges receipt of the following addenda: Addenda No. Addenda No. Addenda No. Addenda No. Date Date Date Date M/WBE Firm: Woman Black American Native American Hispanic American Asian Pacific Americ Other S eci BY Aul riz7Reesen ive- sign by hand Officer Nd Title: i WI.W1 ti— Fleet_ Please Print Q ^� Business Telephone Number ! 7/� 2- FAX:�ZS/q'/ /-7591 E-mail Address: j r kt4 . kl&rb oe n uoU p OR CITY USE ONLY Bid Form Item Number(s)Awarded to Above Named Firm/Individual: Date of Award by City Council(for bids over$50,000): Date P.O./Contract Issued: RETURN COMPLETED&SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER,THE CLOSING DATE AND TIME,AND YOUR COMPANY NAME AND ADDRESS. 12/5/2019 9:00 AIN P 7 City of Lubbock Bid ITB 20-15081-RR CITY OF LUBBOCK,TX MINIMUM SPECIFICATIONS (2)MID-SIZE,SPORT UTILITY VEHICLE,4-DOOR,4X4 (� SPEC-6113-Water VENDOR NAME: J-, &,-,i t�^-�K l� PHONE: 77,5-?1L— YEAR ,5 /GY "YEAR O D MAKE !' O+tCil MODEL 47XAI0,rer IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MU41MUM PERFORMANCE REQUIREMENTS.S. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN.THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED.ALL.EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID(rfM) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECTFICATTON.IN ORDER TO RECEIVE FULL CONSIDERATION,ITB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION ANb THE INVITATION TO BID'S TERMS AND CONDITIONS. e� VENDOR NAME: o ,( G PHONE: NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe 2 Mid-Size,4-door,6-Cylinder, Sport Utility Vehicle,4x4. Unless otherwise specified,all units shall be furnished / GENERAL complete with standard equipment and factory-installed V/ accessories as listed by the manufacturer's printed literature and as stated in the State of Texas fleet automobiles and trucks Texas specifications. I' GVWR 6,000 pounds 2. WHEEL BASE 112 inches 3. OVERALL 186 inches LENGTH 4. CARGO LENGTH 51 inches 5. PAYLOAD ALLOWANCE 1,500 pounds RUNNING 6. GROUND CLEARANCE 7.5 inches 7. ENGINE Gasoline,V-6,3.5 L l/ 8. TRANSMISSION OEM automatic 9. MAXIMUM CARGO VOLUME 80 cubic feet 12/512019 9:00 AM P.35 City of Lubbock Bid 1T6 20.15081-RR NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO 10• TIRES OEM All Weather Tires V 11. KEYS Must include(3)sets of keys and/or key fobs(if applicable) V11- 12. POWER Includes power windows,power locks,power mirrors,Cruise PACKAGE control and tilt steering whccl. 13. SEATS OEM 40/20/40 cloth fabric.Color:charcoal or gray,with rear bench type seat. 14. COLOR OEM fleet white ✓' Provide build dates in space provided ortlerra MSO and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO,all keys,warranty,and all paperwork General Requirement and Information Bidder shall submit with each bid,current printed literature and specification sheets on the unit offered in the response to solicitation. Exceptions to the specifications of any items stated herein shall be frilly described in writing by the bidding vendor in the space provided below. Lisp!Ile- by item numbers. Yie- evi a yt W+ b E a 3 3L V-1g, it 13 qke 1'oA a tort , r 12/5/2019 9:00 AM p.36 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lotl Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 it there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-575704 Jim Bass Ford, Inc. San Angelo,TX United States Date Filed: 2 Name of governmental entity or state agency that Is a party to the contract for which the form Is 01/09/2020 being filed. City of Lubbock,Texas Date Acknowledged: 3 Provide the Identification number used by the governmental entity or state agency to track or Identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 31050255 Midsize Sport Utility Vehicle 4x4 Nature of Interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Bass,John San Angelo, TX United States X 5 Check only If there Is NO Interested Parry. 0 6 UNSWORN DECLARATION r lI ✓ My address is S Z' .3 /V• L) �Gt►�l/ r'"7"/0 7b�e �S� (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in D ilk (rhe ✓L County, State of YC on the / day of J_4-to o_2o (month) (year) Siynoturo f authori a t of contraainoo cting a ontity (De r nq Forms provided by Texas Ethics Commission ethics.stat .tx.us Version V1.1.3a6aaf7d CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-575704 Jim Bass Ford, Inc. San Angelo,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/0912020 being filed. City of Lubbock,Texas Date Acknowledged: 01/10/2020 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 31050255 Midsize Sport Utility Vehicle 44 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Bass,John San Angelo,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of ,20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d