HomeMy WebLinkAboutResolution - 2020-R0013 - PO With Robert's Truck Center - 01/14/2020 Resolution No. 2020-R0013
Item No. 6.24
January 14, 2020
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31049305 for the purchase of Water
Truck Left Hand Drive as per ITB 20-15018-RR, by and between the City of Lubbock and
Robert's Truck Center of Lubbock, Texas, and related documents. Said Purchase Order is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on January 14, 2020
Y
DANIEL M. POPE, MAYOR
ATTEST:
Rebet Garza, City Secretary
1
1
APPROVED AS TO CONTENT:
Mark tear-wood, Assistant City Manager
APPROVED AS TO FORM:
Kc,lli Leisure, Assistant City Attorney
ccdocs/RES.-Purchase0rd 31049305—Water Truck Left Hand Drive
December 2,2019
I�
City of Page - 1
Lubbock
Date - 11/19/2019
TEXAS PURCHASE ORDER
Order Number 31049305 000 OP
BrancWtarlL 526
TO: SHIP TO:
ROBERTS TRUCK CENTER CITY OF LUBBOCK
PO BOX 1071 FLEET SERVICES
AMARILLO TX 79189 206 MUNICIPAL DRIVE
LUBBOCK TX 79404
INVOICE TO: CITY OF LUBBOCK
ACCOUNTS PAYABLE
P.O.BOX 2000
LUBBOCK,TX 79457 BY:
Vr
Marta AlO rez,Director or Purcliasing&Contract Management
Ordered 11/19/2019 Freight
Requested 5/22/2020 Taken By R ROCHA
Delivery J LOERWALD REQ 54745 ITB 20-15018-RR
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
Water Truck Left Hand Drive 1.000 90,967.0000 EA 90,967.00 5/22/2020
CC 5815
Labor-Installation 1.000 1,800.0000 EA 1,800.00 5/22/2020
CC 5815
4000 Gallon Water Tank 1.000 34,614.0000 EA 34,614.00 5/22/2020
CC 5815
Total Order
Terms NETDUE ON RECEIPT 127.381.00
This purchase order encumbers funds in the amount of$127,381.00 awarded to Robert's Truck Center,of Lubbock,TX, on
January 14, 2020,E.The following is incorporated into and made part of this purchase order by reference: ITB 20-15018-RR
dated November 12,2019,from Robert's Truck Center,of Lubbock,TX,and ITB 20-15018-RR.
Resolution# 2020-R0013
CITY OF LUBBOCK ATTEST:
1�
Daniel M.Pope,Mayor Rebec arza,City Secretary
PURCHASE ORDER
TERMS AND CONDITIONS
IMPORTANT:READ CAREFULLY
STANDARD TERMS AND CONDITIONS
Seller and Buyer agree as CITY OF LUBBOCK,TX
follows:
1.SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial practice. lieu of any other moredics which Buyer may have in law or equity.
Each shipping container shall be clearly and permanently marked as follows(a) Seller's name and address.
(b)Consignee's name,address and purchase order or purchase release number mid the supply agreement number 15.TERMINATION.The performance ofwork under this order nuty be tenninaled in whole,or in part by the
ifapplicable,(c)Container number and total number of containers,c.g.box 1 of 4 boxes.and(d)the number Buyer in accordance with this provision. Termination of work hereunder shall be effected by the delivery
of the container bearing the packing slip. Seller shall bear cost of packaging unless otherw a provided. Good of the Seller of a"Notice of Tennination••specifying the extent to which performance of work under the
shall be suitably packed to secure lowest transportation costs and to conform with mquirements of common order is terminated and the date upon which such termination becomes effective. Such right or lamination is
carriers and any applicable spccifrcatioox. Buyer's count or weight shall be final and conclusive on shipments in addition to anti not in lieu of the rights of Buyer set forth in Clause 14,herein.
not accompanied by picking lists. 16.FORCE MAJEURE. Neither party shill be held responsible for losses, resulting if the fulfillment
2.SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under of any terms of provisions of this contract is delayed or presented by any cause not within the control of time
resonation and no tender of a hill ollading will operate as a tender ofgoads. party whose performance is interfered with,and which by the exercise of reasonable diligence said party is
unable to prevent.
3.TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Bursa until Buyer 17,ASSIGNMENT-DELEGATION- No tight or interest in this woman shall be assigned or delegation of
actually receives and takes possession of the goods at the point or points of drlivcay. any obligation made by Seller without the written permission of ilia Buyer. Any attempted assignment art
4,NO REPLACEMENT OF DEFECTIVE TENDER Every tender of delivery of goods must fully comply dalmatian byScller shall be wholly void mid totally ineffective for all purpose unless made in conformitywith
with all provisions of this contract as to time ofdelivery,quality and the like. If a tender is made which does not this paragraph.
fully confamh,this shall constitute a breach and Seller shall not have the right to substitute a conforming tender. IS.WAIVER.ER. No claim or right arising out of a breach oC[bis contact can be discharged in whole or in part
provided,where the time for performance has not yet expired,the Seller may reasonably notify Buyer of his ba,a waiver or renunciation of due claim or right unless the waiver or renunciation is supported by
intention to cure and may then make a conforming tinder within the comrad time but not avcncard. consideration and is in writing signed by the aggrieved party.
5.INVOICES 8•PAYMENTS.a Seller shall submit separate invoices,in duplicate,one eaclipurchase 19. INTERPRETATION-PAROLE EVIDENCE. This writing, plus any specifications for bids and
order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release 19. INTER provided by Buyer in its advertisement for bids, and any other documents f provided by
number and the supply agreement number if applicable. Invoices sliall be itemized and transportation charges. perSeller as part of his bid,is intended d by the panics as a final expression of their Cheagrr docu and intended also
if any,shall be listed separately. A copy of the bill of lading,and the freight waybill when applicable,should as a complete and exclusive statement the
teens of their agreement. Whenever a term tanned b the
be attached to the invoice. Mail To:Accounts Payable,City of Lubbock,11.0.Box 2000,Lubbock,Texas P• y
79457. Payment shall not be due until the above insinuoents arc submitted alderdelivery. Uniform Commercial Code is used in this agreement,the definition contained in the Code is to central.
6.GRATUITIES. The Buyer may,by written notice to the Seller,cancel this contract without liability to 20.APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code.Wherecver
Seller if it is ddcimincd by Buycr that gratuities,in ilia form of ernertainmcnt,gifis or athcnduc,were offered the term••Unif sin Connhercial Code"is used,it shall be construed as meaning der Uniform Commercial
or given by the Seller.or any agent or representative of the Seller,to any officer at,employee of the City of Code as adopted in the State of Texas as effective and in force on the date orchis agreement.
Lubbock with a view to securing a contract or securing favorable treatment with respect to the awarding or 21.RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question
amending,or the making of any determinations with respect to the performing of such a contract. In the went the other party's intent to perform he may demand that the other party give written assurance of his intent to
this contract is canceled by Buyer pursuant to this provision,Buyer shall be entitled,in addition to any other perform, In the event that a demand is made and no assurance is given within five(5)days,the demanding
rights and remedies,to recoseror withhold the amount ofthe cost inured by Seller in providing such gratuities. party may beat this failure as an anticipatory repudiation of the contract.
7.SPECIAL TOOLS&TEST EQUIPMENT. If the price stated on the face hereof includes the cost of any 22.NDEMNIFICATION. Seller shall indemnify,keep and save harmless the Buyer,its agents,officials and
special tooling or special test equipment fabricated or required by Seller For the purpose of filling this order, employees,against all injuries,deaths,loss,damages,claim,patent claims,suits,liabilities,judgments,costs
such special tooling equipment and any process sheds related thereto shall become die property of the Buyer and expenses.which may in anywise accrue against the Buyer in consequence of the granting of this Contract
and to the extent feasible shall be identified by the Scllcr as such. or which may anywise result therefrom,whether or not it shall be alleged or determined that die act was
S.WARFU NTY-PRICE-a Tire price to be paid by the Buyer shall he that contained in Seller's bid caused through ncgligcnce or omission of the Seller or its employees,or of the subSclicr or assignee or its
which Scllcr warrants to be no higher than Seller's current process on arders by others for products of the kind employees•if any,and the Scllcr shall,at his own expense,appear,defend and pay ail charges of attorneys
and specification covered by this agreement for similar quantities under similar of like conditions and methods and all costs and other expenses arising therefrom of inured in connection therewith.and,if any judgment
of purchase. In the event Seller breaches this warranty,the prices of the items shall be reduced to the shall be rendered against the Buyer in any such action,the Seller shall,at its own expenses,satisfy and
Seller's current prices on orders by others,or in ilia alternative Buyer may cancel this contract without discharge the same Seller expressly understands and agrees that any bond required by this contract,or
liability to Seller for breach or Seller's actual expense.b.The Seller warrants that nes person or selling agency otherwise provided by Seller,shall in no way limit the responsibility to indemnify,keep and save harmless
has been employed or retained to solicit or secure this contract upon an agreement or understanding for and defend[lie Buyer as heroin provided,
commission,percentage,brokerage,or contingent fee excepting bona fide employees of bona fide established 23.TBvIE. It is]merely expressly agrred and iundcrstnnd the time is or the essence for the perfonnance of
commercial or selling agencies maintained by the Seller for the purpose of securing business. Far breach of this contract,and failure by contract to meet the time specifications of this agreement will cause Seller to
viciat ion of this warranty the Buyer shall have ilia right in addition to any other right of rights to cancel this be in default of this agrecnhenl.
contract without liability and to deduct from the contract price,or otherwise recover without liability and to
deduct front the contract price,or otherwise recover the till amount of such commission,pereculage,brokerage 24.MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered into
or contingent fee. pursuant to this request,minority and women business enterprises will be afforded equal opportunities to
submit bids in response to this invitation and will not be discriminated against on the grounds of ace,color,
9,WARRANTY-PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do sex or natural origin in consideration for an award.
so shall render this contract voidable at the option of the Buyer. Seller warrants tlhat the goods furnished will
confomuo the specification,drawings•and descriptions listed in the bid invitation,and to thesample(s)furnished 25.NON-ARBITRATION.The City reserves like right to exercise any right at remedy to it by law,contact,
by ilia Seller,if any. In the event of a convict or between the specifications,drawings,and descriptions,the equity,or otherwise,including without limitation,the right to seek any and all forms of relief in a court of
specifications shall govern.NotwiOstanding any provisions contained in the contractual agreement,the Seller competent jurisdiction.Further,the City shall not be subject to any arbitration process prior to exercising
mprosents and warrants fault-free perfornance and fault-free result in the processing date and date related data its unrestricted right to seek judicial remedy.The remedies set forthhcmin are cumulative and not exclusive,
(including,but not limited to calculating,comparing and sequencing)of all hardware,soRwam and firmware and may be exercised concurrently.To the extent of any conflict between this pmwision and anotherprovision
products delivered and services provided under this Contract,individually or in combination,as ilia case nay in,or related to,this document,this provision shall control.
be from the effective date of this Contract-The obligations contained herein apply to products and services 26.RIGHT TO AUDIT.At any time during the term of ilia contact,or thereafter,the City,or a duly
provided by the Scllcr,its sub-Seller or any third party involved in the creation or development of the products authorized audit representative of tie City or Clue State of Texas,at its expense and at reasonable times,
and services to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the reserves the right to audit Contractor's records mid books relevant to all services provided to the City under
obligations contained hamin.may result in ilia City of Lubbock availing itself of any of its rights under the this Contract- In the event such an audit by the City reseals any errors or overpayments by the City,
lav and under this Contact including,but not limited to,its right pertaining to ternination or default. The Contractor shall refund the City the full amount of such overlayrmttus within thirty(30)days of such
wamnties contained herein arc separate and discrete from any other warranties specified in this Contract, audit findings,or the City,at is option,reserves the right to deduct such amounts owing the City from any
and are not subject to any disclaimer of warranty,implied or expressed•or limitation of the Seller's liability payments due Contractor.
which may be specified in this Contract,its appendices,its schedules,its annexes or any document incorporated
in[his Contract by reference. 27.HOUSE BILL 2015. [Iowa Bill 2015,signed by the Governor on June 14,3013 and effective on January
1,2014,midorizes a penalty to be imposed on a person who contracts for certain scrviees with a governmental
10.SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to the standards entity and who fails to properly classify their workers.This applies to subcontractors as well.Contmeton and
promulgated by,the U.S.Department of Labor under the Occupational Safety and Iieatth Act of 1970. In the subcontractors who fail to properly classify individuals performing work under a governmental contract will be
event the product does not conform to OSHA�standards,Buyer may rcnim the product for correction or penalized 5200 for each individual that has been misdassificd.(Texas Government Code Section 2155.001),
replacement at the Seller's expense. In Ilene event Seller fails to make the appropriate correction within a
reasonable time,correction Wade by Buyer will be at the Seller's expense. 28.ASSIGNNG OR SUBLETTING THE CONTRACT.The Contractor shall not assign or sublet the contact,
or any portion of the contract, without written consent Crain the Director of Purclasing and Contract
11.NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for sale Scllcr Management.Should consent be given,the Contractor shall insure the Subcontractor or shall provide proof on
agrees to ascartain whether goods manufactured in accordance with the specifications attached to this agreement insurance from rhe Subcontractor that complies with all contract Insurance requirements.
will give rise to ilia rightful claim of any third person by way of infringement of the like. Buyer makes no
warranty that the production ofgoods according to the specification will not give rise to such a claim,and in no 29.HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES. House Bill 1295,adopted by the 84tli
cwcnt sliall Buyer be liable to Scllcr for indemnification in the event that Seller is sued on the grounds of Legislature,created$2252.908,Texas Government Code.Section 2252.908 requires a biminm entity entering
infringement of the like. If Seller is of the opinion that an infringement or the like will result.he will notify,the into certain contracts with a govammental entity or state agency to file with the governmental entity or state
Buyer to this effect in writing within two weeks after the signing ofthis agreement. If Buyer does not receive agency a disclosure of interested parties at die time the business entity submits the signed contract to the
notice and is subsequently held liable for the infringement or the like,Seller will save Buyer harmless. If governmental entity or state agency. Instructions for completing Form 1295 arc available at:
Seller in good faith aseemains the production of the goods in accordance with ilia specifications will result in hip: w .ci.luhhock.tx.uc•'dq�artmenal•webcitec�denanmenhc'murchi ing vender-in(omntian
infringement orthe like,ilia contract shall be null and void. 30.CONTRACTOR ACKNOWLEDGES,by supplying any Goods or Scrwiccs that the Contractor has read,
12. NON APPROPRIATION. All funds for payment by the City under this contract are subject to the fully understands,and will be in full compliance with all term and conditions and ilia descriptive material
availability of an annual appropriation for this purpose by the City. In ilia event of nonappropriation of funds contained herein and any additional associated documents and Amendments.Ilia City disclaims any terms and
by the City Council of ilhe City of Lubbock for the goods or services provided under the contract,[Ile City will conditions provided by the Contactor unless agreed upon in writing by the parties. In the event of convict
terminate the contract,without termination charge orother liability,on the last day orthc then-curcnt fiscal bcmeen these terms and conditions and any temis and conditions provided by the Contactor,the terns and
year or when the appropriation made for the then-cunent year Cor the goods or services coverd by this contract conditions provided herein shall prevail. The tams and conditions provided herein me the final toms agreed
is spent,whichever event occurs first. If at any[ime funds are not appropriated For ilia continuance of this upon by the parties,and any prior convicting terns shall be of no force or effect.
contract,cancellation shall be accepted by the Seller on thirty(30)days prior wriucn notice,but failure to give 31.By accepting this PO,contactor acknowledges that pursuant to Section 2270.002.Government Code,(a)
such notice shall be of an effect and ilia City shall not be obligated under this contract beyond the date of This section applies to a contract that:(I)is bdvvicen a
termination. PP oral•y governmental entity and a company with 10
or more fill-time employees;and (2)has a value of$100,000 or more that is to be paid wholly or partly
13.RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting from public finds of the governmental entity. (b)A governmental entity may not enter into a contract with
them a company for goods or services unless the contract contains a written verification from the company that
14.CANCELLATION. Buyer shall have the right to cancel for derault all or any pan of the undelivered it:(1)does not boycott Israel;and(2)will not boycott Israel during the semi of the contract..
portion of this order if Scllcr bmachm any of the terms hereof including wuranties of Seller or if ilia Seller
becomes insolvent or commits acts of banknipicy. Such right of cancellation is in addition to and not in
Rev.07/19
BID FORM
City of Lubbock,TX
Purchasing and Contract Management
Water Truck Left Hand Drive
ITB No. 20-15018-RR
In compliance with the Invitation to Bid 20-15018-RR, the undersigned Bidder having examined the Invitation to Bid and
Specifications,and being familiar with the conditions to be met,hereby submits the following Bid for furnishing the material,
equipment,labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this foam. A bid will be subject to being considered irregular and may be rejected if it shows
omissions, alterations of form,conditional alternate bids,additions or alternates in lieu of the items specified,if the unit
prices are obviously unbalanced(either in excess of or below reasonably expected values),or irregularities of any kind.The
Invitation to Bid 20-15018-RR is by reference incorporated in this contract.The Bid Form must be completed in blue or
black Ink or by typewriter.
ITEM nI_
UOMUNIT PRICE* **Delivcry
DESCRIPTION days ARO
Water Truck,Left Hand Drive,Tandem rear drive axle, JZO- Sp Y
1. 1 EA Diesel Powered,6X4 Cab&Chassis,Per:SPEC:5815Qda��+�
4,000 Gallon Water Truck PO.
Model Year,Brand Name and Model Number: X021 yN r �r A�Ttd,�R b f-/VIpO y
2. 1 EA Installation Per.Section 16 of SPEC.5815 $ 800 q0-
3. 1 EA 4,000 Gallon Water Tank Body �0 T
'
l
3 ,G 4.a°
OPTIONAL: UNIT PRICE
Extended warranty with full bumper to bumper coverage
for five(5)years and a minimum of 150,000 miles,with
zero deductible.Warranty may exclude normal service,
such as oil changes,tires and brake lining,but shall be
4. 1 EA explained fully with response.When extended warranty
option purchased,the Allison transmission shall be
famished with synthetic oil as required to support
extended warranty.Bidders shall furnish a written
detailed listing of inclusions and exclusions of warranty
with their bids,
S. 1 EA 5,000 Galion in lieu of 4,000 Gallon Water Tank Body
Total: $127,381.00
*PRICE:F.O.B.Destination,Freight Pre-Paid and Allowed **Days After Receipt of Order(ARO)
Unless otherwise specified herein,the City may award the bid either item-by—Item or on an all-or-none basis for any
Item or group of items shown on the bid.
The City of Lubbock is seeking a contract for Water Truck Left Hand Drive with one or more contractors.In order
to assure adequate coverage,the City may make multiple awards,selecting multiple vendors to provide the products
desired,if multiple awards are in the best interest of the City.A decision to make a multiple award of this Bid,however,
Is an option reserved by the City,based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS-Bidder offers a prompt payment discount of %,net_. calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form,payment terms will
be NET THIRTY DAYS.The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date
of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event
occurs later. Discounts for payment in less than ten days will not be considered_
MOST FAVORED PRICING:The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone
else,including its most favored customer,for like quality and quantity of the products/services;does not include an element
of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and
quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the
supplier should sell or offer for sale to any other customer,an equal or less quantity of similar contract products of like or
better quality,at a lower net price(s)than provided herein,supplier agrees to notify the City and sell same product(s)at the
lower price(s)on all deliveries made during the period in which such lower price(s)is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas,by mutual agreement with the successful bidder,and properly authorized interlocal purchasing agreements as
provided for by the Interlocal Cooperation Act(Chapter 791,Government Code),the right to purchase the same services,at
the prices quoted,for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if
he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications,and pricing would apply?
Other governmental entities that might have interests in this contract are )Frensblp Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District,South Plains Association of Governments,City of Texarkana,Texas Tech University,West Texas Municipal
Power Agency,Lynn County,and City of Wolfforth.
YES�V�< NO
• If you(the bidder)checked YES,the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible,but not obligated,to purchase materials/services under the contract(s)awarded as a result of this solicitation.
All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental
entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental
entity's debts.Each governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY_ n /6,k $.corporation organized under the laws of the State of
P,S ,or a partnership consisting of or individual trading as
of the City of
Firm: fCo AC' S t Lyc;�
Address: / /
City: a&,Gk state: `Tit zip__:jg'jjoV
Bidder acknowledges receipt of the following addenda:
Addenda No. I Addenda No. Addenda No. Addenda No.
Date I)"�r- ZO jl Date Date Date
M/WB irm: Woman Black American Native American
Hi anic American Asian Pacific Amen Other S ec'
BY Date:
Authorized Representative-must sign by hand
Officer Name and Title: e� � fcli& ` e�t a �\��t t t ra�J�LUT ,l4 4Z•
Please Print
Business Telephone Number fi 6o FAX:�
E-mail Address;
FOR CITY USE ONLY
Bid Form Item Number(s)Awarded to Above Named Fkmllndividual:
Date of Award by City Council(for bids over$50,000): Date P.O./Contract Issued:
RETURN COMPLETED&SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BUD WITH THE ITB NUMBER,THE CLOSING DA'Z'E AND
TIME,AND YOUR COMPANY NAME AND ADDRESS.
REVNED
CITY OF LUBBOCK,TX
MINIMUM SPECIFICATIONS
WATER TRUCK,LEFT HAND DRIVE,TANDEM REAR DRIVE AXLE,
DIESEL-POWERED,6X4 CAB AND CHASSIS,54,000-POUND GVWR WITH
ONE(1)4,000 GALLON WATER TANK BODY
TO BE INS'T'ALLED UPON THE CAB/CHASSIS UNIT
SPEC: $815 4,000 Gallon Water Truck
it is the intent of this specification,referenced documents,requirements and conditions sections to describe minimum performance requimneats. The vehicle or
product must meet or exceed the performance or construction described herein.The vendor shA I be required to mark compliance or non-compliance to each item
description in the space provided.All equipment furnished as standard to the yeneml public on the product by the manufacturer shall be included,even wheu not
specifically identified in this specification. Any deviations from the written specification with date as shown in the Invitation to Bid(ITB)shall be noted on the
attached E eeWians to tl a Specifications In order to receive full consideration,ITB response quotation must follow this specification and the invitation to Bid's[ewes
and conditions_
VENDOR NAME: R Qus,--M =11D e- Ife-,1.-e PHONE: � � - Z-1--s
MAKE: _1,_tyTG9AJA'r?dl l AL MODEL: dV40:3 ` YFAJR: _Z..A�I
NO. ITEM MINIMUM REQUIREMEN'T'S SELLER COMPLIANCE
YES NO
The specification is divided into three sections:
1. (1)54,000 lb cab/chassis
2. (1)4,000 Gallon Water Tank Body
3. Installation upon the cab/chassis unit
Equipment furnished for the specification shall comply with all
applicable requirements of the Environmental Protection Agency's
Exhaust Emission Standards(940 CPR 85)as issued under /
1. GENERAL authority of the Clean Air Act,as amended,(42 USC 1857,et
seq,). It shall be the responsibility to the vendor to ensure that the
equipment furnished meets the most recent requirements of all
applicable laws, In the event equipment is furnished that is not in
compliance with the law,it shall be the responsibility of the
vendor to make all necessary modifications to the equipment
required to achieve compliance with these laws.
A Certificate of Conformity on the engine is to be furnished with
bid submission.
CAB AND CHASSIS
Gross vehicle weight rating(GVWR)shall be minimum of 54,000
pounds, 14,000 pounds front,40,000 pounds rear.Trucks shall be
legally capable of operating at a maximum gross weight
1 GVWR referenced above.Trucks shall also be structurally capable of
operating at a gross weight referenced above,off highway,under
condition imposing more severe frame stresses without
experiencing failure or permanent sets in truck frame or any
component of the unit.
Chassis,components,and accessories(including aftermarket/non-
2. CHASSIS OEM up-fits)shall comply with all applicable recommended
practices of The Maintenance Council(TMC).
2.1 The effective cab-to-trunnion dimension shall be: 138 inches;
Wheelbase 213 inches;Axle to frame 102 inches.
1
NO. ITEM MINIMUM REQUIREMENTS _ SELLER COMPLIANCE
YES NO
Frame shall be minimum 2,585,000 RBM if single channel non-
2.2 reinforced.If frame is reinforced,it shall be minimum 2,100,000
RBM and the reinforcement shall extend from the back of the cab V
to within at least 6 inches from the end of the frame.
Engine,transmission,and tandem drive rear axle offered shall
DRIVELINE have been in regular production and offered for sale to public and
3. COMPONENTS private entities for a minimum of 12 calendar months prior to
solicitation opening.Drive line components shall meet the
following requirements:
Engine shall be electronically controlled,in-line 6-cylinder design.
Shall have minimum 300 SAE gross horsepower at 2,200 RPM,
and minimum 860 ftAb gross torque at governed rpm.Engine
3.1 repairs shall be available at any facility authorized as a repair
provider by the applicable engine manufacturer.Engine shall have
electronic shutdown protection and shall also include engine
exhaust brakes.
Transmission shall be automatic shift type,and furnished with
auxiliary transmission oil cooler,as recommended for severe
3.2 service applications by transmission manufacturer,suitable for
department applications and shall have PTO provisions.
Tandem drive rear axle GAWK shall be 40,000 pounds minimum.
3.3 It shall be 2-speed with air shift controls wide ratio,5-speed,with /
overdrive;on/off highway,includes oil level sensor with PTO V
Provision.
3.4 Transmission and rear axle shall be equipped with synthetic
lubricants,and be labeled as such.
4 PERFORMANCE The driveline components offered shall provide the following /
REQUIREMENTS minimum performance in the intended application:
4.1 Maximum vehicle speed in top gear shall be electronically limited
to 65 mph.
4.2 Cruise control shall be provided,and be electronically set at 60 /
mph.
4.3 Shall provide minimum 1.81 percent grade ability at 60 mph
steady-state at peak torque,based upon 54,000 pound GVWR.
4.4 Shall provide minimum 28 percent start ability from a complete
stop based upon 54,000 pound GVWR. ✓
Respondents shall furnish documentation verifying the drivetrain
configuration offered meets all specified requirements.
4.5 Documentation shall be with the solicitation,and prior to purchase
order award.City of Lubbock will make the final determination on
acceptability of a proposed drivetrain,and it's suitability for the
intended application.
2
NO. ITEM MU41MUM REQUIREMENTS SELLER COMPLIANCE
YES NO
DRIVE LINE AND All accessories necessary for operation shall be provided,to /
5. ENGINE include but not limited to,the following: V
ACCESSORIES
Thrcc heavy-duty batteries shall deliver a starting power of at least
5.1 12-Volt or 1,950 cold-cranking amperes(CCA)at zero degrees /
Fahrenheit. v
5.2 Battery disconnect switch used to shut down the entire battery fed /
electrical system. v/
5.3 Heavy-duty 12 volt alternator or generator rated at minimum 120
amp capacity,pad mount.
Full-flow type oil filtration system with replaceable filter and
5.4 provision for bypassing oil to the engine as the filter becomes
clogged.
5.5 Heavy-duty radiator,maximum cooling capacity offered by
manufacturer.
5.6 Silicone radiator hoses and silicon water lines.
5.7 OEM standard coolant. f
5.8 Automatic or viscous fan clutch.
5.9 110 volt engine block heater.
Vertical muffler,with guard(s).The lower edge of the muffler
5.10 must not be lower than fuel tank(s),and not interfere with the
PTO.
5.11 Magnetic drain plugs in transmission case and rear axle housings. ✓'
Diesel engine filtration system shall include at least two stages of
filtration.Filter stages may consist of a primary and a secondary
5.12 filter,ora two-stage filter in a common housing.At least one drain
shall be provided in the system to prevent water damage to the
injection system.All items shall be factory installed.
5.13 Cold weather starting aid shall be automatic with internal
electronic control,or manual with in-cab controls.
Dry type air cleaner,including a primary element,a safety
5.14 element,and a restriction(service)indicator,to indicate the ./
percentage of contamination and restriction.Indicator shall be
easily visible from the operator's station.
3
NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES NO
6 FRONT AXLE, Wide track,I-Beam Type,
WHEELS,AND TIRES
6.1 Front axle GAWR shall be 14,000 pounds minimum.
62 Front shock absorbers,double action hydraulic. f
6.3 Wheel bearings shall be fluid lubricated with synthetic lubricants.
6.4 Wheel seals shall be STEMCO wet type standard unitized with
sight glass,or City of Lubbock approved equal.
6.5 Front tires shall be 12R x 22.5—16 ply rating(Load Range H).
6.6 Mounted on two each hub piloted, 10 hole,disc wheels with 8.25 /
inch rims. V
6.7 Steel-belted radial-design.
6.8 On highway,all position,tread design.
7 REAR SUSPENSION, Walking Beam Type 52"Axle Spacing;40,000 Ib capacity with
WHEELS,AND'TIRES rubber center bushings
7.1 Suspension shall be spring suspension type,with extended leaf
springs.
7.2 Wheel bearing shall be fluid lubricated with synthetic lubricants.
7.3 Wheel seals shall be STEMCO wet type standard unitized,or City
of Lubbock approved equal.
7.4 Rear tires shall be 1 IR x 22.5—14 ply rating(Load Range G). ✓
7.5 Mounted on eight each hub piloted, 10 hole,single-piece steel disc
wheels with 8.25 inch rims.
7.6 Steel-belted radial-design.
7.7 Mud and snow,all position,tread design.
7.8 Dust shields(rock guards)shall be provided for each rear axle. ✓
Dual tire pressure equalization valves shall be furnished and
installed.Valves shall be designed to provide constant visual
monitoring and equalization of air pressure in dual tire assemblies,
and protect against slow leaks by isolating either tire in the event /
7.9 of a pressure drop of 10+psi.Valves shall have a color coded air ✓
pressure display to indicate tire pressure(over/under)and be
factory pre-set at 95 psi to supply the tires provided.A single
inflation point with corrosion resistant valve stem cover and a 360
degree swivel type hose connection shall be provided.Valve shall
be mounted to the hub or lug bolts of dual wheels.
8 BRAKES Antilock brake system(full vehicle wheel control system,4SAM)
with air brakes for straight truck application,complete with: V
8.1 Compressor,minimum 13.2 cubic feet per minute capacity.
8.2 Reservoir.
8.3 Low air pressure warning indicator in cab. /
4
NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES NO
8.4 Spring-set type parking brake. ✓
Air brake lines shall be routed through the chassis and shall be
8.5 securely fastened to the frame at intervals sufficient to prevent
nagging and to provide clearance of any mechanical parts.
Air dryer—including integral 100 watt heater,shall be easily
8.6 accessible,with spin on desiccant cartridge and automatic
moisture ejector—for air brake system/reservoir(s)with automatic
tank air drain.
8.7 Automatic slack adjusters—front and rear.
8.8 Electric trailer brake controller.
Truck shall be equipped with power steering of type normally
9. STEERING recommended by manufacturer for left hand drive(Dual drive is
not acceptable),and shall have a minimum wheel cut of 53
degrees.
The truck shall have an enclosed cab.Hood and fender unit shall
maintain a 70-degree forward tilt,without contact with the
10. CAB bumper.When gauges are specified,indicator lights are not /
acceptable.Trucks shall be equipped with,but not limited to,the ✓
following:
10.1 10.1 Deleted
10.2 Tachometer.
10.3 Speedometer.
10.4 Ammeter or voltmeter. ✓
10.5 Oil pressure gauge.
10.6 Engine coolant temperature gauge.
10.7 Fuel gauge.
10.8 Air pressure gauge. f
10.9 Electric powered intermittent windshield wipers(air not
acceptable)with washers for both sides. ✓
National Cush-N-Aire equal air-ride high back driver and
10.10 passenger seats with integral headrest with non-vinyl fabric.The
minimum height from the Cush-N-Aire seat cushion,in its lowest
position,to the interior cab roof shall not be less than 40 inches.
10.11 Dual sun visors.
10.12 Fresh air type heater and defroster. ✓
10.13 Air conditioner,factory installed. �
5
NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES NO
Electrically heated rear view mirrors,OEM metal framed,exterior
west-coast rearview type left and right side mirrors with a
minimum 6"x 16"viewing surface.In addition,and 8"convex
10.14 spot mirror shall be installed on the bottom support arm bar of the
rearview mirror,and a 3"convex spot minor shall be installed on
the top support arm bar of the rearview mirror for the driver's side
only.Mirror support systems shall be a break-away type design.
Hourmeter shall be factory installed if available from the OEM.If
the hourmeter will be an after-market installation,it shall be /
10.15 electric,quartz type,shock proof,in a sealed case,with readout to
9,999.9 hours.Three screw or flush mount with system voltage
between 10-32V.
AM-FM radio with weather band,clock,auxiliary input,chassis
10.16 factory-installed standard brand.Antenna,which may be an
integral part of the windshield,shall be furnished and mounted.
Includes multiple speakers.
Two entry steps(step tank(s)and,under-fuel tank)shall be
10.17 provided on each side of the cab.Anti-skid surface shall be
furnished on entry steps.
Cab shall be furnished with OEM maximum noise suppression
10.18 package.Cab shall meet EPA noise level requirements effective
on date of delivery.
10.19 Power windows and power locks.
10.20 12 volt accessory outlet located within reach of driver
Four additional dash mounted,two position(on/off)toggle power
inverter switches,with power supplied to each switch.Power to
switches shall be supplied from an easily accessible power strip or
junction box located behind or under driver or passenger seat.
10.21 Each terminal on power strip or junction box shall be supplied /
with power and each circuit protected by a minimum 20 amp
manual or automatic reset circuit breaker(s)(SAE type III with trip
indicators).Switches shall be factory installed if available from
OEM.
11. TRUCK The truck shall be equipped to include,but not be limited to,the
following:
11.1 Directional signals with emergency flasher.
11.2 Clearance lights and reflectors meeting Texas Motor Vehicle Laws
and Texas Department of Public Safety Requirements.
11.3 Front fenders and bumpers.
11.4 Front and rear tow hooks.
11.5 Frame rails,heat treated alloy steel, 10.866"x3.622"x0.433"
(456.0"Maximum Overall Length).
11.6 Radiator protector/stone guard shall be behind,or integral with, /
the front grille. ✓
11.7 License plate bracket on front bumper.
6
No. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES NO
11.8 Twin air horns,if available from OEM,or single trumpet air horn
if twin air horns are not available.
11.9 Sealed beam or halogen headlights.
11.10 Back-up alarm
Shall be equipped with one ICC approved frame mounted safety
fuel tank with a total minimum 50 gallon capacity.Tank shall be
12. FUEL TANK mounted on the passenger's side of the unit,and shall not interfere �✓
with operations.Shall include all necessary valves,hoses,and
gauges.
The unit shall be painted an approved manufacturer's standard
13. PAINTING lead free bright white color,except for glass,rubber,and those
metallic accessories or fixtures constructed of rust-resistant or J
plated material not normally painted.
14 STANDARD The bidder shall attach all standard warranty documentation V/WARRANTY reflecting maximum lime and mileage and/or hours.
LINE SET TICKET, Vendor shall furnish vehicle line set tickets and as-built wiring
15. AS-BUILT WIRING diagrams in addition to service,parts and operators manuals.
DIAGRAMS
Cab/chassis vendor shall deliver unit to City of Lubbock,206
Municipal Drive,Lubbock,Texas,cleaned,with at least '/tank of
16 CAB/CHASSIS fuel,for compliance inspection. Upon completion,City of
DELIVERY/PICK-UP Lubbock will notify installer that the cab/chassis unit is ready for
pick-up. Installer shall pick-up unit within five(5)calendar days
from the date of notification.
17 COMPLETED UNIT Upon completion,installer shall deliver unit to City of Lubbock.A
INSPECTION compliance inspection will be performed prior to acceptance.
4,000 GALLON WATER TANK BODY
I. SCOPE This specification describes a 4,000 gallon water tank body and
installation upon above described cab and chassis.
2. TANK CAPACITY 4,000 gallons
3. SHELL 7 gauge steel
4. SHAPE Low profile elliptical steel with flat,flanged and reinforced heads
5. TANK OPENING 22"Diameter
6. FILL Air gap fill on tank top
7. WATER PUMP 550 GPM Q 55 psi and 2,200 rpm
RATING
8, PUMP DRIVE Direct PTO from truck
9. SPRINKLER HEADS Two front,two rear,and one midship nozzle on driver's side
10. NOZZLE CAPACITY 100 GPM Q 50 psi
11. REAR OF TRUCK Electric Rewind Hose Reel;Push Bumper;5 nozzles epoxy coated
inside and out with tank mounting and rear hose reel.
7
NO. ITEM MINIMUM REQUIREMENT'S SELLER COMPLIANCE
YES NO
12. EMERGENCY GEAR Department of Transportation inspection with Fire Extinguisher
and Road Flare Kit.
STANDARD The water tank body and components and the installation shall be
13. WARRANTY l OVo warranted,parts and labor,for not less than two(2)years
after acceptance by the City of Lubbock.
OPTION
Extended warranty with full bumper to bumper coverage for five
(5)years and a minimum of 150,000 miles,with zero deductible.
Warranty may exclude normal service,such as oil changes,tires
1. EXTENDED and brake lining,but shall be explained fully with response.When
WARRANTY extended warranty option purchased,the Allison transmission
shall be furnished with synthetic oil as required to support
extended warranty.leidders shall furnish s written detailed listing
�f jnclusions and exclusions of warranty with their bids.
2. Tank Capacity 5,000 Gallons in lieu of 4,000 gallons
Provide Expected Delivery Date(s):
1 !
OMMM
REQUIREMENT AND WFORMATION
Bidder shall submit with each bid,current printed literature and specification sheets on the unit offered in the response to solicitation.
EXCEEMrIS THE SP CIIRIC&EQNS OF ANY ITEMS STATED HEREIN SHALL.BE FULLY DESCRIBED IN
WRITING BY THE BIDDING VENDOR IN TBE SPACE PROVIDED BELOW. LIST ITEMS BY ITEM NUMBERS.
8
CERTIFICATE OF INTERESTED PARTIES FORM 1295
i
10f1
r
Complete Nos.1-4 and 6 If there are Interested parties. OFFICE USE ONLY I
Complete Nos,1,2,3,5,and 6 If there are no interested parties. CERTIFICATION OF FILING t
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-567224
ROBERTS TRUCK CENTER
LUBBOCK,TX United States Date Fited:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/05/2019
being filed. i
CITY OF LUBBOCK Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract. I
PO 31049305
WATER TRUCK LEFT HAND DRIVE
4 Nature of interest i
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
ROBERTS TRUCK CENTER LUBBOCK,TX United States X
i
1
1
!
!
i
t
I
I
i
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DEC ARATION
My name is t i�- r and my date of birth is
i
My address is 4510 Ave A Lubbock TX 79444 U.S E
(street) (city) (slate) (zip code) (country) i
!
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Lubbock County, Stat of Texas on the 5th day of December2019
(mon(h) (year)
°G.
sign atur uthorized agent of contracting business entity i
(Daderanl)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-567224
ROBERTS TRUCK CENTER
LUBBOCK,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/05/2019
being filed.
CITY OF LUBBOCK Date Acknowledged:
12/06/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
PO 31049305
WATER TRUCK LEFT HAND DRIVE
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
ROBERTS TRUCK CENTER LUBBOCK,TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d