HomeMy WebLinkAboutOrdinance - 2004-O0108 - Emergency Ordinance Making Changes In FY 03-04 Budget; Market Lubbock; 1,284,557 - 09/28/2004ORDINANCE NO. 2004-00108
First and Fina1 Reading
September 28. 2004
Item No. 34A
AN EMERGENCY ORDINANCE MAKING CHANGES IN THE FY 2003-04
BUDGET OF THE CITY OF LUBBOCK FOR MUNICIPAL PURPOSES.
WHEREAS, Section 102.010 of the Local Government Code of the State of
Texas authorizes the City Council to make changes in the budget for municipal
purposes; and
WHEREAS, in accordance with the City Budget Ordinance the City Council
shall approve all transfers between funds, accounts, departments or programs for City
purposes; and
WHEREAS, the City Council approved the Revised Budget for FY 2003-04
pursuant to Ordinance No. 2004-00054, passed on second reading May 6, 2004 (the
"Revised Budget Ordinance"); and
WHEREAS, the City Council declares this ordnance to be an emergency
measure pursuant to Chapter 1, Article IX, Section 17 of the City Charter as necessary
in providing for the usual daily operation of municipal departments; and
WHEREAS, the City Council deems it advisable to change the FY 2003-04
Budget, as revised by the Revised Budget Ordinance, for municipal purposes and
reallocate funds as follows; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT the City Council of the City of Lubbock hereby approves
changes to the City of Lubbock Budget FY 2003-04, as revised by the Revised Budget
Ordinance, for emergency municipal purposes as follows:
a. That the loan from the Solid Waste Fund to the Airport
Fund be forgiven and that such savings accruing to the
Airport Fund be designated for parking lot
improvements.
b. That line item changes made to Market Lubbock, Inc.
and Convention & Visitors Bureau budgets be amended
as outlined on Exhibit "A", attached hereto.
SECTION 2. THAT a copy of the changes made to the City of Lubbock Budget
pursuant to this Ordinance shall be filed with the City Secretary and County Clerk of
Lubbock as required by law.
SECTION 3. THAT this ordinance is declared to be an emergency measure and
if passed by a unanimous vote of the Council, shall be passed with one reading on the
day on which it is introduced.
AND IT IS SO ORDERED
Passed by unanimous vote of the City Council on first and final reading this 28th day
of September , 2004.
ATTEST:
~.~~
Rebecca Garza, City secretary
APPROVED AS TO CONTENT:
CFO I Assistant City Manager
APPROVED AS TO FORM:
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Linda L. Chamales
Senior Attorney/ Office Practice Section
ke/ccdocs/ BudAmendtoRevisedBudgetFY0304.ForgiveLIA debt.ord
September 24, 2004
Ordinance No. 20044)()108
MARKET LUBBOCK, INC. --BUDGET 2003-2004
Approved Revised 2nd Revision
Description 2003-2004 2003-2004 2003-2004
REVENUES
3001 City of Lubbock Funding ($.03 allocation) $ 2,223,586 $ 2,223,586 $ 2,223,586
CIF Funding Request 1,200,000 1,200,000 1,200,000
City Contribution -Tyco Incentive* 1,000,000 1,000,000
City Contribution -Hangar/Land Swap* 490,112 490,112
3003 Interest Income 40,000 13,500 13,500
Sale of Land* 104,888 104,888
Reese Carryover 255,411 255,411
Carryover from Previous Years 467,000 971,242 971,242
REVENUE SUBTOTAL $ 3,930,586 $ 6,258,739 $ 6,258,739
EXPENSES
8002 Payroll $ 846,923 $ 859,963 $ 1,167,100
8107 Supplies 13,230 13,730 19,613
8204 Maintenance 551 850 3,500
OTHER CHARGES
8010 Credit Card Service Charge 630 630
8299 Reese Administration 255,411 255,411
8302 Professional services 103,000 165,975 164,300
8304 Marketing 175,000 176,000 146,000
8305 Promotion 40,000 40,000 40,000
8306 Meeting Expense 5,000 10,000 12,000
8307 Local Organization Support 25,000 25,000 22,000
8308 Subscriptions/Publications 1,000 1,000
8309 Data processing 5,000
8503 Insurance 8,000 18,927 18,927
8703 Office rent 35,000 34,710 34,710
9100 Business Development Expense 26,460 13,728 5,000
9101 Telephone 20,000 20,000 20,000
9103 Postage 15,000 12,000 7,000
9104 Printing/photocopies 3,500 3,500 5,000
9106 Car allowance/expense 6,000
9107 Courier service 1,000 440 400
9108 Miscellaneous 5,000 10,000 5,000
9109 Club dues 8,690 10,690 9,000
9110 Professional dues 13,800 13,800 12,000
9111 Training and travel 120,000 80,000 80,000
OTHER CHARGES SUBTOTAL 616,450 891,811 837,378
MARKET LUBBOCK, INC. --BUDGET 2003-2004
Approved Revised 2nd Revision
Description 2003-2004 2003-2004 2003-2004
8801 SPECIAL PROJECTS
8801.01 Small Business Development Center 244,692 244,691 122,345
8801.04 ACT Technology Center 198,000 198,000 172,170
8801.05 Centercorp 25,000 18,750 16,569
8801.08 TTU Office of Technology Transfer 125,000 30,000
9300 Workforce development program 228,000 55,274 78,406
8801.19 BioScience Initiative 25,000 25,000 25,000
8801.28 Tour of Lubbock 585 975
8801.2 South Plains Tech Prep 8,500 8,500
8801.14 Foreign Trade Zone 597 597
Other Special Projects 26,500
8900 Incentive fund 1,903,102 2,307,419 2,100,086
Tyco Incentive* 1,000,000 1,000,000
SPECIAL PROJECTS SUBTOTAL 2,748,794 3,858,816 3,581,148
9200 CAPITAL OUTLAY
Airport Hangar* 595,000 595,000
Office Furniture & Equipment 3,500 13,890 19,000
Computer Expense 10,000 24,679 36,000
CAPITAL OUTLAY SUBTOTAL 13,500 633,569 650,000
Total Expenses $ 4,239,448 $ 6,258,739 $ 6,258,739
Workforce Development program:
Surveys 72,604 73,906
Supplies 2,000 500 500
Professional Services 4,000 2,000
Meeting Expense 20,000 2,000
RecruitmenVMarketing 4,000 4,000 4,000
30,000 81,104 78,406
*All entries denoted with"*" are entries created by the accrrual basis of accounting. Market Lubbock is not
requesting any additional funds. These items must be budgeted to be in compliance with audit.
Ordinance No. 2004-00108
LUBBOCK CONVENTION & VISltOltS BUREAU • BUDGET 2003-2'004
Budget Proposed Revised
2002-2003 2003-2004 2003-2004
REVENUES
4000 Hotel/Motel Tax Revenue $ 1,144,849 $ 1,190,582 1,207,997.00
4002 Investment Income 60.00
4005 Sale of Promotional Items 3,000 6,000.00
4006 Advertising Income 20,000 37,500 37,500.00
4007 Windmill Trail 33,000.00
4050 Misc. Income
SUBTOTAL REVENUES $ 1,164,849 $ 1,231,082 1,284,557.00
EXPENSES
5000 SALARIES AND BENEFITS
Salaries $ 263,680 $ 333,470 292,554.00
Incentive Bonuses 64,401.00
Benefits 94,161 114,470 76,666.00
SUBTOTAL SALARIES AND BENEFITS 357,841 447,940 433,621.00
OTHER CHARGES
5050 Pre-Employment 300 1,500.00
6000 Automobile 7,836 8,000
Gas/Fuel 1,500.00
Insurance 2,828.00
Mileage Reimbursement 2,000.00
Maintenance 2,000.00
6120 Bank Charges 250 296.00
6160 Member Dues/Subscriptions 8,161 8,500 7,000.00
6240 Miscellaneous l:xpense 500 792.00
6241 Bad Debt Expense 5,000 500.00
6250 Postage and Shipping 25,272 30,000 15,000.00
6260 Professional Services 3,000 25,000
Accounting 2,700.00
Legal 10,000.00
Computer 7,550.00
Consulting 7,600.00
6270 Staff Development
6290 Rent 44,400 44,400 38,628.00
6300 Repairs and Maintenance 13,360 15,000 1,350.00
6310 Supplies 14,688 15,000 17,000.00
6340 Telephone 24,480 28,000 14,500.00
SUBTOTAL OTHER CHARGES 141,197 179,950 132,744.00
6350 INDUSTRY CONVENTIONS
6350.02 Marketing 920 0
6350.03 Sales 15,750 15,000 15,000.00
6350.04 Tourism 23,000 4,000 4,000.00
SUBTOTAL INDUSTRY CONVENTIONS 39,670 19,000 19,000.00
6530 FAM TOURS
6530.02 Marketing 3,400 10,000.00
6530.03 Sales 3,060 10,000 7,000.00
6530.04 Tourism 3,000.00
6350 FAM Tours-other
SUBTOTAL INDUSTRY CONVENTIONS 6,460 10,000 20,000.00
6540 INCENTIVES 105,000 110,000 109,000.00
6545 LOCAL SALES CALLS 2,000 2,000.00
6550 LOCAL MEMBERSHIP ORGANIZATIONS 720 2,000 2,000.00
LUBBOCK CONVENTION & VISITORS BUREAU -BUDGET 2003-2004
Budget Proposed Revised
2002-2003 2003-2004 2003-2004
6551 OUT OF TOWN SALES
6551.01 Trade Shows 12,693 15,000 15,000.00
6551.02 Bid Presentations 5.400 6,942 6,942.00
6551.03 Austin/Dallas Trips 12,750 12,750 12,750.00
6551.04 Promotions 12,600 15,000 15,000.00
6551.05 Tourism 20,000 20,000.00
6551 Out of Town Sales Other
SUBTOTAL OUT OF TOWN SALES 43,443 69,692 69,692.00
6552 TRAVEL -MARKETING 6,000.00
6560 PROMOTIONAL ITEMS 53,850 60,000 63,000.00
6570 RESOURCE MATERIALS
6585 SITE TOURS 6,000 6,000 6,000.00
6600 PRINT MATERIALS
6600.02 Brochures: Meeting Planner Guides, etc. 28,000 33,000.00
6600.03 Industry and Consumer Ads 60,000 55,000 60,000.00
6600.04 Industry Assoc. & Conf/Trade Shows 200 9,000 9,000.00
6600.05 Certified Folder, VG Storage & Mailing 6,000 11,000 11,000.00
6600.06 Slides/Photos 2,000 7,500.00
6600.07 Visitor Guides 39,000 39,000.00
6600 Print Materials Other
SUBTOTAL PRINT MATERIALS 68,200 142,000 159,500.00
6700 WINDPOWER TRAIL 38,000.00
6800 PUBLIC RELATIONS
6800.01 Admln
6800.02 Marketing-PR & Fam Tours 9,000 5,500 21,000.00
6800.03 Sales 3,468 3,500 3,500.00
6800.04 Tourism 3,500 3,500.00
6800.05 Servicing
6800 Public Relations Other
SUBTOTAL PUBLIC RELATIONS 12,468 12,500 28,000.00
6398 CAPITAL ASSET PURCHASES 10,000 15,000 36,000.00
SPECIAL PROJECTS
Texas Tech funding
Cowboy Symposium 20,000 20,000 20,000.00
Miss Texas USA 275,000
Fiestas del Llanos 10,000 10,000.00
Vatican Exhibit
Broadway Festivals 25,000 25,000 25,000.00
Buddy Holly Symposium 5,000.00
Misc. Special Projects 100,000 100,000.00
SUBTOTAL SPECIAL PROJECTS 320,000 155,000 160,000.00
TOTAL OPERATING EXPENSE $ 1,164,849 $ 1,231,082 1,284,557.00