HomeMy WebLinkAboutResolution - 2025-R0337 - Purchase Order 23106069, Smith Pump Company, Repair Sludge Mixing Pump - 07/22/2025Resolution No. 2025-R0337
Item No. 6.11
July 22, 2025
RESOLUTION
BE IT RESOLVEll BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock, Purchase Order 23106069, as per BuyBoard Contract 770-25,
for the purchase, inspection, repair and/or rebuild of a Wemco Screw Pump, by and between the
City of Lubbock and Smith Pump Company, Inc., of Waco, Texas, and all related documents.
Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth
herein and shall be included in the minutes of the City Council.
Passed by thc City Council on July 22, 2025
MARK W. MCI3RAY 1R, MAYOR
ATTEST:
Co rtney Paz, City Secretary
APPROVED AS 'I'O CONTENT:
E��
Erik Rejino, Assistant City Manager
APPROVED AS TO FORM:
- - , ---
Ryan ro c, Senior Assistant City Attorncy
RES.PO 23106069 Smith Vump Company, Inc.
7.7.25
.� ,
Citv of
�� Lubb ock
TEXAS
PURCHASE ORDER
TO: SMITH PUMP COMPANY
301 M&B INDUSTRIAL
WACO TX 76712
Page -
Date -
Order Number
BranchlPlant
I
7/7/2025
23106069 000 OP
231
SHIP TO: CITY OF LUBBOCK
WATER RECLAMATION PLANT
3603 GUAVA AVENUE
LUBBOCK TX 79403
IIWOICE TO: CITY OF LUBBOCK
ACCOUNT3PAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 By:
Marta Alvarez, Ihrector PurcUasmg & Conhact Managemeut
Ordered 7/7/2025 Freight
Requested 8/7/2025 Taken By
Delivery A ROSALES REQ 63457
S RIVERA
PUR 19017/BUYBOARD 770-25
If you have any questions, please contact Renata Martinez: RMartinez@mylubbock.us 806-775-2611
Description/Supplier [tem Ordered Unit Cost UM Extension Request Date
Inspection & Repair of Hidrost 1.000 77,015.0000 EA 77,015.00 8/7/2025
I16-K-HD 16X16
Total Order
Tenns NET 30
77,015.00
This purchase order encumbers funds in the amount of $77,015.00 awarded to Smith Pump Company of Waco, TX, on July 17,
2025. The following is incorporated into and made part of this purchase order by reference: Quote dated June 12, 2025, from
Smith Pump Company of Waco, TX, and BuyBoard Contract 672-22.
Resolution # 2025-R0337
` C TY OF L BBOCK: �_
Mark McBrayer, Mayor
ATTE :
Courtney Paz, City Secretary
Commercinl Cenernl Linbilitv: Addilional Polities:
S I.000, WO occumncc . E2.000,000 a�rcgatc (can bc combmcd
wnh an E�ccss Liabihq ro mcct reqwmmcnQ CGL is rqwrcd Bxileds Coreraee S20U.OW
m ALL contracts It is perhaps �hc most �mponant o( all
msmancc poLcics m a conirac�ual rela�ionsh�p It msures Ihc
Comracmr has broad liab�hq corcragc (or mntractual acti� itics \VorV;crs Comotnsa�ion and Emoloecr Liab�h��
and for complcicd opcc��ons Rcawmmcnts $�atuion I(�hc rrndor is an mdcpcndcnt
contracton� rth no cmplo��ecs and am cscmpt Rom pro� idmg
Commcrcial G��ral L�abJnr to mcludc Products — 1VorAcrs Compcnsauon co�cragc. �hc� mus� sign a aancr
Complc�ion/OP. Pcrsonal and Ad��crosmg In�un, Comrac�ual (obiamcd from COL Purchasmg) and mcludc a
L�abdm. Fin: Damagc (am onc firc), and Alcdical Ecpcnscs cop� ofthcirdnccrs hccnsc. Employcr Liabih�� (51�1) �s
(am onc �.rson) rcqwmd �cnh \Vorkcrs Compcnsauon
•Thc Cih of Lubbock (includmg us ofTiaals cmplo�ccs and roluntccrs) shall bc affordcd addmonal msured suws on a pnman
and nontoninbu�on bas�s on all habihh pohncs c�ccp� pro(essional habiht�cs and �corkcrs' comp •�Vai� crs of SubmgaUon arc
rcqwr.d for CGL. AL, and \VC •To Includc Products of Complctcd Operauons cndorscmcnt •Carncr ��JI pro�idc a 30�da�
e nitcn no�ia of canccllaUon, 10-0a� ��nftcn no�im for non-pa� mcni •Carncrs mus� mcci an A M Bcs� ranng of A- or bcucr
•Subconiractors must cam samc hmns as hstcd abocc
Rev. 3/2022
Seller and Buyer agree as
follows:
PURCHASE ORDER
TERMS AND CONDITIONS
STANDARD TER�1S AND CONDITIONS
ACCEPTANCE OF THIS PURCHASE ORDER
COMRACTOR A KNOW D bv sugolvme anv Coods or C �.�ces tha� the Comrecmr has rcad fullv
undemands and wJl be m full comnhance �h�h all cer and condmon d�h d nouve i .� h
and anv addmonal assoaated documentc and Amendments Thz Cuv di clvms am ter and condmons orovided hv
the Controctor unless aereed uoon m wrmne bv the oanies In the event of con0ic� between the Cirv's terms and
condmons and any �erms and condmons orovided by the Contractor th � ��� ���a��+� d n tia h u
orevad The �erm5 and condi�ions orovided herein are the final terms aP're� ed u�on by ih�panies and anv onor
con0�cune terms shall be of no force or eflea.
I SELLER TO PACKAGE GOODS Seller wdl package goods m acwrdance wtlh good commeraal pracuce
Each sh�ppmg wntamer shall be clearly and pemianemly marked az follows (a) Seller's name and address, (b)
Consignee's name, address and purchase order or purchaze release number and the supply agreement number d
apphcable, (c) Contamer number and total number of contamers, e g box I of 4 boxes, and (d) �he number of the
contamer bearmg ihe packing slip Seller shall bear cost of packaging unless othenNse provided Goods shall be
sm�ably packed to secure lowest iransportauon costs and to wnform wnh reqwcements of common carners and any
applicable speaficatians Buyer's count or we�ght shall be final and conclusrve on sh�pments not accompanied by
packing lists
2 SHIPMENT UNDER RESERVATION PROHIUITED Seller is not authonzed to sh�p ihe goods under
reservation and no �ender of a bdl of ladmg wdl operaie az a tender of goods
3 TITLE AND RISK OF LOSS The �itle and nsk of loss of the goods shall not pass �o Buyer unul Buyer actually
rece�ves and takes possess�on of the goods at the poim or pomts of delivery
4 NO REPLACEMEM OF DEFECTI VE TENDER Every cender of dehvery of goods must fully comply wnh all
provisionsof �his contracl as ro ume of dehrery, quahry and ihe hke If a �ender is made which does not fully conform,
ihis shall conshtute a breach and Seller shall not have ihe nght to subsutute a confomimg cender, prov�ded, where the
ume for performance has not yet expved, the Seller may reazonably no�dy Buyer of ha mtenuon to cure and may
�hen make a conformmg lender �hthm the conirap lime bm not aflera�ard
5 INVOICES R PAYMEMS a S e I 1 e r shall submn separate �mroices, m duphca�e, one each purchase order or
purchase releaze afler each dehvery Imroices shall mdiwte �he purchaze order or purchase release number and
the supply agreement number d applicable Invomes shall be item�zed and iransponauon charges, d any, shall be
listed separately A copy of �he bill of lading, and Ihe 6eigh� waybJl when applicable, should be attached �o the
mvoice MaJ To Aaounis Payable, Cny of Lubbock, P O Box 2000, Lubbock, Texaz 79457 Paymen� shall not
be due untd ihe above msiruments are submitted afler dehvery
6 GRATUITIES The Buyer may, by wrnten nouce w ihe Seller, cancel ih�s contrac� �h�hout habd�y ro Seller d
n is determmed by Buyer that gratmues, m the form of encenamment, gifls or otherwise, were ofTered or grven by the
Seller, or any agent or representatrve of the Seller, to any officer or employee of �he Cny of Lubbock wnh a view to
secunng a contrac� or secunng favorable treatmen� wnh respect io the awardmg or amendmg, or the makmg of any
decemunations wnh respecl w ihe performmg of such a comract In the event ihis coniraa is canceled by Buyer
pursuant to ihis provis�on, Buyer shall be entnled, m addit�on �o any other nghts and remedies, io recover or �wihhold
the amount of the cost mcurred by Seller m providmg such gratwues
7 SPECIAI. TOOLS & TEST EQUIPMEN7' If �he pnce stated on �he face hereof mcludes the cost of any special
toohng or spec�al test eqwpmem fabncated or reqwred by Seller for the purpose of filhng this order, such spec�al
toohng eqwpmem and any process shee�s related �hereto shall become the properry of ihe Buyer and ro the extent
feazible shall be �denufied by �he Seller az such
8 WARRANTY-PRICE a The pnce to be pa�d by ihe Buyer shall be that comamed m Seller's b�d wh�ch
Seller wanams to be no higher than Selltr's current pmcess on orders by o�hers for products of the kmd and
specdication covered by ih�s agreement for simdar quanuues under s�mdar of hke condnions and meihods of purchase
In �he event Seller breaches this warranry, the pnces of the nems shall be reduced to ihe Seller's wrrent pnces
on orders by others, or m �he altemauve Buyer may cancel iha contract without habihty �o Seller for breach
or Seller's actual expense b The Seller warrants that no person or selling agency has been employed or reta�ned to
sohcn or secure ihis contract upon an agreement or mderstanding for comm�ssion, percentage, brokerage, or conimgenl
fee excepting bona fide employees of bona fide established commercial or sellmg agencies mamtamed by ihe Seller for
the pufpose of secunng busness For breach of v�ciauon of �his wartanty ihe Buyer shall have ihe nghl m addmon to
any o�her nght of ngh�s to cancel ihis comract �hthout habihty and to deduct Bom ihe coniract pnce, or othenwse
recover w�lhow habJny and to dedua from �he coniran pnce, or o�herwise recover ihe PoII amount of such convmssion,
percemage, brokerage or conungem fee
9 1VARRAMY-PRODUCT Seller shall not I�mit or exclude any implied warranties and any anempt to do so shall
render th�s wntract widable a� the opuon of the Buyer Seller warrants that the goods Pomished wJl conform lo the
specification, dravnngs, and descnpuons hsted m ihe bid mvnauon, and to ihe sample�s) fumahed by ihe Seller, if any
In the event of a conFlict or bete�een the specificauons, drawmgs, and descnptions, Ihe specificauons shall govem
Nonn�hs�andmg any provisons contamed m ihe comractual agreement, the Seller represents and ��arrants faulbBee
performanceand fauh-fiee resu6 m �he processmg date and date rela�ed data (mcludmg, but not hmned to calculaung,
comparmg and sequennng) of all hardware, software and firmware products deLvered and services prowded under
this Contract, mdmdually or m combmation, as the case may be from the efi'ecuve date o( �his Contrac� The
obhgauons contamed herem apply to produns and services prov�ded by the Seller, us sub- Seller or any ihvd pany
mwlved m the creauonor developn�ent of �he products and services to be delrvered to ihe Cny of Lubbock under th�s
Contract Fadure w wmply wnh any of the obhgauons contamed herem, may result m ihe Cny of Lubbock
avai6ng �tself of any of its ngh�s under the law and under this Contraa mclodmg, but not hmiced to, rts nght pena�mng
to termmauon or defauh The warrant�es contamed herem are separare and drscrete Gom any other warranues
specdied m this Comract, and are not sub�ec� to any disclaimer of warran�y, �mphed or espressed, or limnauon of the
Seller's habdny wh�ch may be speafied m �his Comract, us appendices, us schedules, tls annexes or any documem
mcoryorated m this Contrac� by reference
10 SAFETY WARRANTY Seller warrants �hat �he pmduc� sold to Ihe Buyer shall conform to ihe standards
promulgated by ihe U S Departmem of Labor under the Occupational Safety and Healih Act o( 1970 In ihe event the
product does not wnform to OSHA standards, Buyer may retum the product for conecuon or replacement at the
Seller's erpense In the event Seller faJs to make the appropna�e mntttion wnhm a reawnable lime, correcuon
made by Buyer wdl be at �he Seller's expense
I 1 NO WARRANTY BY BUYER AGAINST INFRINGEMENTS As pan of this coniraa for sale Seller agrees
ro auertam wheiher goods manufactured m accordance wnh the speaficauons attached a th�s agraement wJl grve
nse to �he nghiful claim of any ihird person by way of mfimgement of the Lke Buyer makes no warranty that the
producuon of goods accordmg to ihe specificauon wdl nm grve nse to such a cla�m, and m no event shall Buyer be
hable to Seller for mdemnficauon m the erent that Seller a sued on �he yowds of mfrmgement of ihe hke If Seller
is of the opmion that an mfnngement or the hke wdl resuh, he wJl nonfy �he Buyer to this elTect m wrnmg wnhm two
weeks afler the signmg of �h�s agreement If Buyer does not recerve nouce and is subsequently held liable for
the mBmgement or the like, Seller will sa�e Buyer harmleu If Seller m good faith azcenams the produnion of ihe
goods m aaordance with the specficauons mll result m mfnngemem or the hke, ihe comraci shall be null and vo�d
I 2 NON APPROPRIATION All funds for payment by �he C�ty under ihis coniract are sub�ect to �he availabihty of an
annual appropnation for �his purpose by the Ci�y In the event of nonappropnauon of funds by the Ciry Counal of the
City of Lubbock for �he goods or sernces provided under the comract, the Qty wdl termmate the contract, wnhout
temvnation charge or other habihty, on the lazt day of the then-current fixal year or when the appropnauon made for
the themwrrent year for the goods or sernces covered by th�s coniract is spent, whichever event occurs first If at any
ume Ponds are not appropnaced for the con�muance of �his conlraa, cancellauon shall bz accepted by �he Seller on
thiny (30) days prwr ��rnten nouce, bw fadure to grve such notice shall be of no eflzct and ihe Ciry shall not be
obhgated under this wniract beyond �he date of �emunation
13 RIGF{I' OF INSPECTION Buyer shall ha��e the nghl to mspect the goods at dehvery before accepung �hem
14 CANCELLATION Buyer shall ha��e the nght to cancel for default all or any pan of �he undeLvered pomon of
ih�s order �f Seller breaches any of the cemu hereof mcludmg warranues of Seller or �f ihe Seller becomes mwlveni or
commus ac�s of bankruprcy Such nght of cancel lauon is m add��wn to and not m heu of any other remedies which
Buyer may have m law or eqwry
I S TERMINATION The performance of �rork mder �h�s order may be termmated m�vhole, or m pan by �he Buyer
m accordance wnh �his provision Temvnauon of �wrk hereunder shall be elTected by �he delrvery of the Seller o
a"Nouce of Termmauon" spec�fymg ihe excent to whmh performance of wrork under the order is ternunated and �h�
date upon wh�ch such ternuna�ion becomes e6ecuve Such ngh� or termmation �s m addwon to and not m heu of �h�
nghts of Buyer set fonh m Clause 14, herem
16 FORCE MAJEURE Neuher pany shall be hzld responsible for losses, resulung d �he fulfillmen� of am
ier� of prov�sions of this contract is delayed or prevented by any cause no� �Nihm the wntrol of ihe pany whosi
performance is mcerfered with, and wh�ch by �he exercise of ceasonable dingence said pany is unable to prevnnt
17 ASSIGNMEM'-DELEGATION No nght or mterest m ihis conirac� shall be assigned or delegauon of an�
obhgauon made by Seller wnhout the �miten pertmssion of the Buyer Any attempced assignment or delegation b�
Seller shall be wholly wid and totally mefTectrve for all purpose unless made in conformuy wnh this paragraph
18 WAIVER No cla�m or nght ansmg out of a bceach of ihis comract can be discharged in whole or m part by t
warver or renunciauon of the clmm or nght unless the wai��er or renunciauon �s supponed by consideration and is u
wnlmg signed by the aggneved pany
19 INTERPRETATION-PAROLE EVIDENCE This wnung, plus any specdicauons for bids and performana
provided by Buyer in its advenisement for b�ds, and any oiher documents provided by Seller as pan of his bid
is m�ended by the parties as a final expresson of thev agreement and mtended alw az a complete and exclusrv�
statement of the ter� of �heir agreement 1Vhenever a term defined by the Umform Commeraal Code is used m ih�!
agreement, the defimuon contamed m the Code �s to comrol
20 APPLICABLE LA1V This agreement shall be go��emed by the Umform Commercial Code 1Vherever ihe tem
"Umform Commerc�al Code" rs used, it shall be construed az meanmg ihe Umform Commercial Code as adopted v
the State of Texas as elTectrve and m force on ihe date of this agreement
21 RIGHT TO ASSURANCE Whenever one pany to th�s comrad m good fanh haz reason to quesuon the othei
party's mtent to perform he may demand �hat ihe other party grve wrncen ussurance of his mtent to perform In ihE
event that a demand is made and no assurance is grven wnhm five (5) days, the demandmg party may tceat ihi!
fadure as an anticipatory repud�auon of the contrac�
22 INDEMNIFICATION Seller shall mdemmfy, keep and save harmless the Buyer, its agems, o�cials anc
employees, agamst all m�unes, deaths, loss, damages, cla�ms, patent cla�ms, suns, habJmes, �udgmenis, cos�s anc
nxpenses, which may m anywise accme agamst ihe Buyer in consequence of ihe grantmg of this Contract or whict
may anywise result thtreBom whether or noi n shall be alleged or determmed tha� the act was caused througt
neghgence or omission of the Seller or ns employees, or of the subSeller or ass�gnee or its employees, �f any, and thE
Seller shall, at his own expense, appear, defend and pay all charges of attomeys and all costs and other expense!
ansmg iherefrom of mcuned m connect�on Ihere�hih, and, dany�udgment shall be rendered agamst the Buyer m an�
such ac��on, the Seller shall, at tls o�m erpenses, satisfy and d�scharge the same Seller expressly unders�ands and
agrees that any bond reqmred by this contract, or otherwise prov�ded by Seller, shall m no way I�mit Ihe
responsibihty to mdemmfy, keep and save harmless and defend the Buyer as herem provided
23 TIME I� is hereby expressly agceed and understood that ume is of ihe essence for the pedormance of this
contraa, and fadure by contrac� to meet ihe ume specdicauons of ihis agreemem wJl cause Seller ro be m defauh
of �h�s agreemen�
?J MBE The Oty of Lub6ock hereby noUfies all bidders tha� m regard to any conuact emeced mto pursuant m
Ihis request, mmonty and women busmess enlerpnses wdl be afforded equal opponwmes w subm�t bids m response
to ihis invuauon and wdl not be discrimmated agamst on ihe grounds of race, color, sex or natural ongm m
considera�wn for an award
25 NON-ARBITRATION The Ciry reserves the ngh� to exercise any nght or remedy to il by law, contract, eqwry, o�
othenhse, mcludmg wnhow hmnauon, the nght to seek any and all forms of rehef m a coun of competem
�unsd�cuon Funher, the C�ty shall not be sub�ect to any arburation process pnor �o exerasing its unrestncted
right to seek �ud�cial remedy The remedies set forlh herem are cumulatrve and not exclusrve, and may be exercised
concurrently To the estent of any con0ict betwren this prov�von and ano�herprov�sion m, or related to, ihis document,
ihis prov�sion shall control
26 RlGfff TO AUDIT A� any ume dunng the �erm of the comract, or thereaRer, ihe Qty, or a duly authonzed
audn representauve of �he City or Ihe State of Texas, a� us expense and at reazonable umes, reserves ihe nght to
audu Coniractor's records and books relevant to all sernces provided a the Cny under this Comract In �he event such
an audrt by the Ci�y reveals any enors or overpaymenis by ihe Qry, Contracror shall refund the Ciry the full amounl
of such overpayments wuhm thvty (30) days of such audit findmgs, or ihe Oiy, at ns option, reserves the nght to
deduc� such amounis owmg ihe Ciry from any payments due Comractor
27 The Contractor shall not assign or sublet the comract, or any pomon of ihe contraa, without wntlen consent Rom
ihe Direcror of Purchasmg and Contract Management
28 Comracts vnth Compames Engaged m Busmess �wth Iran, Sudan, or Foreign Terrorat Orgam�ation Prohibited
Pursuant lo Section 2252 152 of �he Texas Government Code, prohibns the City from entenng m�o a wmract wnh a
vendor that is �denufied by The Compiroller as a company known to have comrac�s wnh or provide supphes or serv�ce
with Iran, Sudan or a fore�gn terronst orgamlauon
29 Texas Govemmem Code Sttuon 2252 908 requves a business enury entenng mto cena�n contracts wuh a
govemmen�al en�ity or siate agency to file �Nth the govemmental ennty or state agency a diulosure of mterested panies
at ihe ume ihe buvness enury subm�ts the signed comract to the goremmen�al enuty or state agency Instrucuons for
completing Form 1295 are a�aJable at. hnn �'nirwn 1u61wck tw.usdepartmga�
xclx�iciJcyu[mcrtfipurc � ����cnclur-mforlpg�
30 No Boycon of Israel Pursuant to Section 2271 002 of the Texas Govemmem Code, Respondem cendies �hat
euher (i) n meets an exempuon cntena under Secuon 2271 002, or (u) rt does not boycon Israel and will not boycon
Israel dunng �he term of the contratt resuhmg fiom this whcnauon Respondent shall state any facts that make rt
exempt flom the boycott cemficauom m �s Response
31 No Boycott of Energy Companies Pursuam to Sect�on 2274 of ihe Texaz Govemment Code, Respondenl
cenifies �hat enher (i) n meets an exempuon cntena under Secuon 2274 002, or (u) n does not boycott Energy
Compames and will not boycon Energy Compames dunng the term of the coniract resulung from ihis whcnat�on
Respondent shall state any facts tha� make it exempt 6om the boycon cemficatiom m �s Response
32 No Boycott of a Firearm Enuty or F�rearm Trade Asmciauon Pursuant to Secuon 2274 of ihe Texas
Govemmen� Code, Respondent cenfies that enher (Q il mee�s an exempuon cncena under Secuon 2274 002, or (u) n
does not boycotl a Firearm Emiry or Firearm Trade Assoaatron and vnll not boycon a Rrearm Entily or Firearm
Trade Association during the term of ihe contract resulung from this solicnauon Respondent shall state any facis iha�
make n exempt Gom �he boycott candica�ion m its Response
33 Contracls �hih Compames Engaged m Busmess wtlh Iran, Sudan, or Foreign Tenonsl Orgamlauon Proh�bited
Pursuant to Secuon 2252 152 of ihe Tezas Govemmem Code, pmhibns �he Ciry from entenng mro a contract wnh a
vendor that �s �denufied by The Comptroller as a company kno�m to have convac�s wuh or prov�de supphes or
service ���ih Iran, Sudan or a foreign termnst orgamration
34 TEXAS PUBLIC INFORMATION ACT The reqwremems of Subchapter J, Chapter 552, Covemment Code,
may apply �o ihis coniract and the conuanor or vendor agrees �ha� �he comrad can be termmated if �he coNractor or
vendor kno�hngly or imenuonally fads to comply wnh a reqwrement of that subchapcer
35 Pursuam to Secuon 55? 301(c) of the Texas Govammem Code, the C�ry of Lubhock has designa�ed the follo�hng
emad address for which pubhc mformauon requesis may be made by an emaded rtquest orr•i(rtniu6iwd uv Please
send this request to �his emad addcess for n to be processed
REV 3 2022
Smith Pump Company, Inc.
301 MB Industrial Dr
Waco, TX 76712 US
Phone: 800-299-8909
Fax: 254-776-0023
www.smithpump.com
Quote No: 41468
Monday, 7uly 7, 2025
Page: 1
Properedfo�: Steve Baldwin Sh/pp/ng: Steve Baldwin
Lubbock - S.E. Water Reclamation Plan Lubbock - S.E. Water Reclamation Plant
3603 Guava Ave
Lubbock, TX 79404
Phone:806-775-3233
3603 Guava Ave
Lubbock,TX 79404
Shlpping MeHrod Height Terms Payment Terms Salesperson:
Bestway FOB Destlnatlon Net 30 Days TXNW - Eduardo Garcia
REF: PMP-1612, S/N: 11DW08396-02
This quotation is made in accordance to BuyBoard Contract Number 770-25
Thank you for the opportunity to present our quotation for your upcoming project. Please give us a call if you
requ(re additional information.
Sincerely,
Ramon Garcia
Line: 1 PartlO: 4502 Rev; q
Pump inspection- Hidrostal I16K-HD 16Xi6
Item of Shop Disassembly & Inspection of Wemco Hidrostal Screw Pump
Level One Inspection Includes:
1. Incoming Electrical / Mechanical Inspection
2. Teardown of Pump
3. Inspection of Parts to Determine Necessary Repairs
4. Provide Quotation for Recommended Repairs
5. Advise Replacement and/or Upgrade Costs
Equipment #: PMP-1612
END SUCTION PUMP
MANUFACTURER: Wemco Hidrostal
MODEL: I16K-HD, 16x16
S/N: 11DW08396-02
RPM: 820
SCREW IMPELLER
NON-EXPLOSION PROOF
RECV'D:4/17/2025
TEARDOWN DATE: 5/1/2025
Insoection Summarv:
• Pump Arrived Partially Assembled with only the Rotating Assembly w/Impeller being Received.
• Exterior Coating was Slightly Worn.
• The Impeller had Severe Wear on Leading Edges and some Minor Areas of Erosion Damage.
• The Mechanical Seals were Compromised due to Failure.
• Contamination in grease was Identified on all of the Bearings due to Seal Failure.
• All of the Following Journals Resulted in Minor to Severe Damage, all Require Repair:
o Primary Mechanical Seal ------- Severe
Smith Pump Company, Inc.
301 MB Industrial Dr
Waco, TX 76712 US
Phone: 800-299-8909
Fax: 254-776-0023
www.smithpump.com
Quote No: 41468
Monday, 7uly 7, 2025
Page: 2
o Secondary Mechanical Seal ---- Severe
o ODE Bearing --------------------- Extensive
o DE Bearings (3) ----------------- Severe
• The DE Bearing Housing was Severely Damaged with Pitting.
• It is Suspected that the Pump Failed as a Result of Seal Failure.
No e:
* Customer did not send volute. Only pump frame with impeller.
Quanlily U/M Unit Price Dismunt Dlscountad Line Piice
Un/t PNce
1.00 EA 4,015.00000 $4,015.00 *
Line: 1 PaitlD: 4641 �y: 0
Pump Repair- Hidrostal I16K-HD 16X16
PUMP REPAIR TO INCLUDE:
1. Replace (3) Inboard Bearing
2. Replace Outboard Bearing
3. Replace Bearing Spacers & Springs
4. Replace Primary Mechanical Seal
5. Replace Secondary Seal
6. Replace Both Seal Snap Rings
7. Replace Impeller Bolt & Locking Washer
8. Replace Bearing Frame Drain Kit
9. Replace Bearing Frame Hardware
10. Replace all 0-Rings
il. Repair all Shaft Bearing ]ournals and Seal Journals, Undercut and Restore Diameter with 400
Series SS
12. Bore out all DE Impeller Pockets and Sleeve
13. Assemble Pump Complete
14. Perform Seal Test on Seal Chamber
15. Prep for Shipment
16. Delivery to Site
GRIT BLAST EXTERIOR OF CASING TO SSPC-SP-10 NEAR WHITE
COAT EXTERIOR OF VOLUTE WITH (2) COATS TNEMEC N69 EPDXY PAINT
FOR 7 TO 9 MILS DFf. TOP COAT TO MATCH EXISTING.
Lead Estimate: 18-19 Weeks
Quantity U/M UnitPrice Dismunt Discoun[trf Line Price
Unit Price
1.00 EA 43,200.00000 $43,200.00 *
Line: 9 PaitlO: 0971-M Rev: 0
Hidrostal I16K-HD 16X16 - Impeller & Liner
Worksco�e �.
(1) HIDROSTAL - IMPELLER I16K-HD, HICHROME A532-III-A -$19,948
(1) HIDROSTAL - SUCTION LINER REGULABLE I16K-HD/MD/SS HI-CHROME A532-III-A -$9,852
Lead Estimate: 19-20 Weeks
Notes:
* It is Recommended for both Impeller & Liner to be Replaced together due to the Critical
Geometrical Features.
Smith Pump Company, Inc.
301 MB Industrial Dr
Waco, TX 76712 US
Phone: 800-299-8909
Fax: 254-776-0023
www.smithpump.com
Quote No: 41468
Monday, July 7, 2025
Page: 3
Line Price
Quantity U/M Unit Price Dismunt Discounted
Unit Pdce
1.00 EA 29,800.00000 $29,800.00 *
* Indicates which quantiry prlce is induded in the Total Total: ;77,015.00
Prices are Valid Until Sunday, September 7, 2025
ACCEPTED BY:
PRINTED NAME:
PURCHASE ORDER (IF APPLICABLE):
SIGNED ON DATE:
This quotation is made in accordance to BuyBoard Contract Number 770-25.
Smith Pump Company, Inc.
301 MB Industrial Dr
Waco, TX 76712 US
Phone: 800-299-8909
Fax: 254-776-0023
www.smithpump.com
Quote No: 41468
Monday, 7uly 7, 2025
Page: 1
Terms and Conditions
I 9pplicabilitv - These Terms an0 CaMitians W Sale ('Tertns") shall gwem all saks d epuipmen[ a servkes to Custamer. These TerrtK wperse0e any prior wntten or oral agreement, unCerSWndirg,
rppresenWtion or promise anG any prtDnnted a standard tertns and cond'rtions contained in Custamers requeA fa quae, purchase order, inuoice, order acknavledgemen[ or saniWr daument.
ihese Tertns may no[ be amendM, wpplmien[etl, change0 or modified except by cmcurrent or subsequent written agreement signed by an authonzed representative of both Smith Pump Company
('SPCO') and Custamer. SPCO's acknowledgement d Customels purchase artler shall not consdtu[e acceptance d any [erms a conditions contameG Merein whkh are in any way �nconsistent wrth
Ihe Tertns. Any a0ditional a Cifkrent tertns a condidons included in any accepWnce d thK qiwWtbn are expressly Eisclaimed and rejected m a0vance, aM unless [here is priw mutual agreement
otherwise, shatl not becane a part of any cont2ct resutting from this quataUon.
? 2�S�Unkss IXherwise stated in [his quo[atan, all prica are FOB shipping poin[. All t2nsporW[qn, inwrarrce arW smiWr charges incident to delivery shall be bome by the Custaner. This quotatan
Is valb br thlrty (30) days only. Sh�pping data are apprwdmate and are Dascd on pranp[ raeipt d all naessary informatlon. In the case d dNay in fumishug complete infarma[ion to SPCO, dates
of shipment may bc ez[endetl for a reasonaDk time. 1� the even[ SPCO provi0es Uanspor[ serrices, these will be quoted as a lump sum price based on desUnat�on and sh�pping mode.
In tht event Custarer requeAs a deWy a wspensian in the compktion and/a shipmeM W equipment or services cwered by th�s quotaqon, or any part thered, for any reason, the part�es shall
agra upan any cost andla scheduling unpact pf such Oelay and all wch costs to Custamers azcount. Any delay period beyorW thvry (30) days after original s[heAuled shipment date shall requ•re
Customer to (Q take titk an0 nsk W bss d any equlpment covered by this quotation, antl (ii) make arrargements fa the storage d wch eqwpment �wth SPCO or aher party. SPCO's invoice, which
is cont2cNally basttl On sh pmCnt, shall be i55ued upOn SPCO's rCddfnCsS to ship [he tquipmCnt cOVErEd by this quotation.
SPCO shall not be Iiabk far delay and tlelNery due [o causa beyond its reasanabk control Includirg, but not limRed to, acts W God, acts af govemment, acLs of Cusmmer, fires, Wbor Oisputes,
Uoytptts, Ilopds, epldemks, quaranUne restridians, war, Inwnation, terrorism, rlot, civil a miliUry authonry, freight embargos, transportatbn shorfages or delays, unuwally severe weather a
�nabdity to obtein necasary Wbor, matenals a manulacNring facilitla due to such causes. In Ihe eoent M any wch delay, [he date d ddrvery shall be ex[ended fa a length d time equal [o the
periatl W the delay.
7 Warrantv -$PCO warrants new eqwpment a parts to be hee trom ddats in materlals and workmanship for a period d eigh[een (18) months from [he date d sh�Dment or hvelve (12) months trom
IhE ddte d stertup a iniUal use, whithever canes fir5t. SPCO SHALL t�T BE RESPONSIBLE FOR ANY CONSEQUEN7IAL, INCIDENTAL, SPKIAL OR LIQUIDA7ED DAMAGES. NO D�RESSED OR
IMPLIED WARRANiY OF MERCHANTABILITY OR FITNE55 FOR A PARTICULAR VURP06E SHALL APPLY. Repairs peRartied by SPCO are warran[ed agam5t Oefect5 in wakmanship and/a ma[erials
fa a period W[welve (12) months !rom the date W shipmen[. SPCO will not be responsibk !or any removal w re�nstallation charges a Uansportatbn charqes �n cases where equipment has failed
un0er these warranry caiditions. SPCO'S sde abtlgatlon an0 Customd's sde remetly uMer thls wartanry �s repair or repWcement at SPCds elec[ion. Custaner agrees to prwide SPCO reasonable
and clear access to any equipment covcrcd by this warranry which may indude rcrtqval or materials a SWcture5 as well as supqying any equipmen[, materia�s or structures whKh are necessary to
provqe reasonable access W Ihe oqwpment being repaired or replaced. C�ts to remove andia rehstall eqwpment fw warrmN.y purpases shall be the responsbiliry d Custaner.
Replacemen[ parts or repeirs fumished untler [his wananty shall be wbJect [o warranry provisions herein fa the remainirg wartanty peripd. All equ�pment repaired a repWceO will be re-warranted
only fa [he remalnder of tl�e original wartanry period. SPCO dces iwt warrant the equlpme�[ covered by this quotation a any repair/repWcement part agains[ the eRects of eroyon, carosian, a
namal wear aM tear due to aperatbn a Me environment. The warranry and rcmedks se[ fath herein are conditwned upon proper storage, instaAatian, use and maintenance d the equipment
covered by Ihis quotaUon in all ma[erial respects, an0 In accordance wi[h SPCO's writte� recomrtKntlatians. Customer must notiry SPCO in wrrtirn� of any warranry claim durirg [he wamanty periad a
within thirty (30) Oays Ihtreafter.
SPCO wdl rrot be liable unGer this warranty R wartanted goaCs have been eqiosM a wbjccted to any (1) maintenance, repair, instalWtwn, harMhng, packaging, [ranspartatron, stwage, aperation, a
usc wh¢h is imprpper a o[hervrisc not m canplWnce with SPCO's insUuctions, (2) alteratian, modifKatbn a repair by anyone other than SPCO or [hose specificalty authorizetl by SPCO, (3) accident,
contamnatipn, fqoign object damage, aDuse, negkct, or negllgence aRer shipment to Cus[omer, (4) damage causetl by failure d a SPCO wppl.eO pro0uc[ rrot under warranty or by any hardware a
sWtware not wDP��ed by SPCO, (5) use W counteANt a replacement parts that are not manufactured by the manulacNrer af qoods prwided by SPCO a approved by SPCO fa usc m goods
prwided Dy SPCO, w(6) goods whkh are namalty conwmed in opda[bn a which have namal life inherently shor[er than the warranry period �nclud�ng, but not limited to, conwmabks (e.g.
lamps, battena, staage upaatas).
a L'BY�ep[ - All prKa are net cash ro be paid Nirty (30) days aRer date of invdce. Custamer agrees to make payrrent within [ha[ period. Discounts w�{I apply onry as stated on the inwice. [nvoices
unpal0 fa thirty (30) days after iswance shall bear interest a[ the highest Wwful ra[e due a�M payabk an any mvdced account, whkh �s Cehnquent and nat paid within the stated terms. Shauld
Customer fa any reason fad to pay In acca0ance wRh these tertns, Custaner agrees to pay all cdlection costs, attameys feg and e�ryenses mcurred in cdlectlng paymen[.
If CustOmers Onancial condRron is a baomes unSaUAactory to SPCO, SPCO reserves the righ[ [o (a) require payment (rom Customer an a cash in advance bas�s, (b) require a letter d credrt a other
accepWbk security befae shipment, (c) canttl shipmen[ at any tlme prior W dNivery without further obligatbn a iiabiliry on SPCO's part, (d) [ertninate any con[2ct or obl�gadan on the part of
SPCO, w(e) requ(re other special payrtKnt tertrts accepWbk [o SPCO to assure payment. Atl ex[ensions d cre0rt are subJect to the aOP�I W SPCO's credrt department and management.
S Jdnt Check Agreement - If Custaner fails to pay laborers and materialmen within thirty (30) Aays aRer payment by SPCO, SPCO wiA have the nght to make future payments by check payable jointly to
CustOme� anO laborers or matenelmOn to the eMen[ d unpaid indeb[edness ari9ng art d the job. SPCO will cred'R jdn[ checks against the cont2R wm on the neM paymen[ application.
r� Tazes - The amount W all kderal, sta[e a bcal Wxes appliwbk [o the sak, use, tlelivery a VansportaUon d the equipment or services sald hereunder and all duties, imports, tanKs, and other
similar levks shall be atlded to the canUac[ price and paid by the Customer except where Ihe Custwner shall fumish an appropriate certifcate d exemptlan.
7 P� Damaae • SPCO shall not be responsible for Oamage W topsdl a grounCcover in connecnm wi[h the wak w servke pertame0 undtr thl5 cOnt2ct. SPCO shail n0t b2 reSpOnybk far
claims arising 6om the pumping of water onto the ground whkh is necessary m cOnncction wi[h the service or wak prwide0 by SPCO. The custortier agrees to hdA SPCO harMess from claim5
arising at d damage taused by [he pumping d water onto the ground.
X SS�1lp - II the equipme�t wpphed pursuan[ [o this quatatlon has a warranty reqwrement, qualified SPCO persannel must be presen[ Aunng [he iniUal equipment startup and commissianirg .
Fallure to rtquest and assure the praence d qualified SPCO persamel witl vold any warranty herein. Requests fa startup must acur a[ leas[ seven (7) days prior W the scheGuled date of the
stdRup.
�� Limitn[bn of uabilitv - The remedla sc[ fath hpein arc exclusive and [he total Iiabltity of SPCO rnN respect to this quata[ion, and any cantract fa gootls a servKes arisirg from th�s quotatim, w
fa any brcach thereof, whecher baseG on �ontract, warranty, tats (including negligence), inOemnrty, strict Ilabiiity or atherwisc, shall not ercee0 the quotation a sates pnce W the specific
equipmen[ or service whkh gives rise to the cWim.
I�� �( - All amounts that Custaner owes SPCO under this quotation shall be due an0 payable in accordance with Ux tertns of the quotatian. Custamer shall na setoR such amounts ar any portion
therEW, whEthlr w not IlqulOatEd, again5t wms which Custantr asSCrts are due to I[, rt5 parent, affiliates, wbskl�an25 Or Other division undEr Other Iransactqns wi[n SPCO.
I I Cus[omer CancelWtion - Customer may cancN this or0er onry upon written notice antl payment to SPCO W reasonable and praper cancelWtion charges. In the event of carxdWtan, Custaner must
pay fOr 811 meterial, expense and laba [osts incurted by SPCO in connectbn vnth the maWWls aM services to be prwded pursuant to this quafatan, as well as all expenses reW[Ug to any
specia�h �ebricated materlals and restalung charqa.
12 Assignment - Nerther par[y may assign ths ortler or any por[bn Ihereo! withaut the advance, wrftten consent of the other parry, whkh consent shall not be unreasonabry wdhheld.
I� Waiver/Severabili[v - Failurc by SPCO to assert all p any W its rights upon any brcach by Cus[omer shall not be deemed a waiver of such righ[s either wrth respect to wch breach a any
w4sequent breach, nor shall any waivu be implied from the accepWnce of any payrtient. No wawer af any rgh[ shall extentl to a affect any other nght Cus[amer may passess rar shall wch
waNer e�RenC to any wbsequent simiWr a dlsslmltar brcach.
If any pOrtion pf thesc 7erms are determineA to be Itlegal, invalid or unenforceabk for any reason, such prrnnsion shall be deemed stricken for [he purposes d the dispute m question and all aher
provisions shall remaln In full force and effect.
I� Aoolicable law - The con[ract invalving the sale of Che equipment an0 servica covered by [his quatatlon shall be in[erpre[ed in accardance vuth the laws d the State af Te�s. This can[2d is
peRarmabk in McLennan Counry, Texas and venue for any caurt actbn in any way reWUng to or arising aut a( this canUact shall be MCLennan Counry, Texas.
Vendor Smith Pump Company, Inc
Contact lan Milligan
Phone 2547760377
Email ianm@smithpump.com
Vendor Website www.SmithPump.com
TIN 74-1460081
Address Line 1 301 MB Industrial Drive
Vendor City Waco
Vendor Zip 76712
Vendor State TX
Vendor Country USA
Delivery Days 10
Freight Terms FOB Destination
Payment Terms Custom Terms, based on job completion
Shipping Terms Freight prepaid by vendor and added to invoice
Ship Via Common Carrier
Designated Dealer No
EDGAR Received Yes
Service-disabled Veteran Owned No
Minority Owned No
Women Owned No
National No
No Foreign Terrorist Orgs Yes
No Israel Boycott Yes
MWBE No
ESCs All Texas Regions
States Oklahoma, Texas
Contract Name Water and Wastewater Pumps and Motors
Contract No. 770-25
Effective 07/01/2025
Expiration 06/30/2028
Accepts RFQs Yes
7/7/2025 2:09 PM