HomeMy WebLinkAboutResolution - 2025-R0289 - Change Order No. 1 To Contract 18478, With Intermountain Slurry Seal - 06/24/2025Resolution No. 2025-R0289
Item No. 6.25
June 24, 2025
RESOLUTION
BE IT RESOLVED BY "I'IIr CI"I'Y COtJNCIL OF TII� CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Change Order No. O1 to that certain Contract No. 18478
by and between the City of Lubbock and Intermountain Slurry Seal, Inc. for 2025 micro-
surfacing as per RFP 25-18478-TF, and related documents. Said Change Order No. O1 is
attached hereto and incorporated in this resolution as if fully set forth hercin and shall be included
in the minutes of the City Council.
Passed by the City Council on
June 24, 2025
__�----�
MARK W. MCBRAY}; , MAYOR
' 'TEST:
Courtney Paz, City Secretary �
APPROV�D AS 1'O CON'1'L'NT:
�� �
Erik Rejino, Assistant City Manager
APPROVED AS TO 1�ORM:
, '
clli Leisure, Senior Assistant City Attorney
ccdocslRES.ChgOrdll l- 18478 Intermountain Slurry micro-surf
5.30.25
Office of Purchasing and Contract Management
Change Order
Contract No: 18478 Contractor: Intermountain Slurry Seal, Inc.
Change Order No: 1 Contract Title: 2025 Micro-Surfacing
BidIRFP No: RFP 25-18478-TF Project No: 92870
"Change Order" means a written order to a Contractor, executed by the Owner, in accordance with the Contract authorizing an addition to, deletion
from, or adjustment or revision of the requirements of the Contract documents, or an adjustment to the compensation payable to the Contractor, or to
the time for performance of the Contract and completion of the project, or a combination thereof, which does not alter the nature of project and is an
integral part of the project objective. Adjustments to "Estimated Quantities" to a line time in a Unit Price Contract do not require a Change Order. All
work that alters the nature of the construction or that is not an integral part of the project objective must be let out for public bid.
Description of Change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the
Project 92870 currently has Contract 18478-2025 Micro-Surfacing actively working in various neighborhoods. We are requesting a
change order to utilize current contract for Project 92817-Dunbar/Manhattan Heights Residential Rebuild-22B. Contract applies
unit pricing. The total amount is estimated based on estimated quantities. The price per unit will not change, and expenditures will
not exceed appropriated funds. Contract I 8478 expires July 12, 2025, and Project 92817 will begin tentatively September after the
completion of Manhattan Heights waterline change out project. An additional 95 consecutive calendar days added to Contract
18478 will be required for application of micro-surfacing in Project 92817 by October 15, 2025.
Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material
costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial Contract, no
deviations are allowed in computing negotiated change order costs.
ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM.
ITEM DESCRIPTION AMOUNT
A. ORIGINAL CONTRACT VALUE: $9,351,690.00
B. AMOIJNT OF THIS CHANGE ORDER: Note Council a roval re wred if (+/-) $50,000 $935 169.00
COST CENTER: 92817 ACCOUNT: 9240
C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER BIA 10%
D. AMOUNT OF PREVIOUS CHANGE ORDERS: $0
E. TOTAL AMOUNT OF ALL CHANGE ORDERS B+D $935,169.00
F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS EIA : 25%maximum) 10%
G. NEW CONTRACT AMOUNT A+E : $10,286,859.00
It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation
to the ConVactor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising
out of, or resulting direcdy or indirectly; from the work performed or modified by the Contractor under this Change Order.
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This Chanee Order is not valid without the followine sienatures (alease sien in order and return 3 oriPinals with !he Contrac! Cover Slteet to
PurchasinP and Conlract ManaEement denarlmenll:
Council Date: Julle 24, 2�2$ Agenda Item #: 6.2$ Resolution #: ZO25-R0289
PUR-45 (Rev 08/2018)
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� 1000 N Warm Springs Rd SLC, UT 84116 800-595-0452
City of Lubbock
1314 Ave K
Lubbock, TX 79401
Attn: Shane Childers
RE: Change Order No: 1- Contract No: 18478
Dear Mr. Childers,
Intermountain is currently performing work on 2025 Micro-Surfacing contract. The City has requested
a change order to add quantity of certain work items to existing contract in the amount of 10% of the
total contract value. Intermountain has agreed to utillize the current contract unit prices for the
added work but is requesting 10% of the Lump Sum Mobi�ization item, which would total $20,000.
This amount would be used to cover our costs of re-mobilizing our crews back into the area to
complete the work agreed upon for the change order.
If this is not acceptable, or there are any questions, please let us know.
Thanks,
Landon Moore, Project Manager
PROPOSAL SUBMITTAL FORM
UNIT PRICE PROPOSAL CONTRA,CT
DATE: December 12, 2024
PROJECT NiTMBER: RFP 25-18478-TF, 2025 Micro-Surfacing
Pc•oposal of Intermountain Slurry Seal, Inc. (hereinafter called Offeror)
To the Honoi•able Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
Ladies and Gentlemen:
The Offeror, in compliance with your Request for Proposals for construction of the referenced project, having
carefully examined the plans, specifications, instructions to offerors, notice to offerors and all other related
contracl documents and the site of the intended work, and being familiar with all of the conditions
sun-ounding the constivction of the intended project includiiig the availability of materials and labor, hereby
intends to furnish all labor, materials, and supplies; and to conshuct the project in accordance with the plans,
specifications and cont�•act dociunents, witliin the time set forth therein and at the price stated. The price to
covei• all expenses incun•ed in performing the work required under the conh•act docttments.
PROPOSED CO1�iSTRUCTION TIME:
1. Contractors proposed CONSTRUCTION TIME for completion:
TOTAL CONSECUTIVE CALENDAR DAYS: 85 (to Substantial Complerion)
TOTAL CONSECUTNE CALENDAR DAYS: 90 (to Final Completion)
(not to exceed 195 consecutive calendar days to Substantial Completion / 200 consecuttve calendar days to Final Completion).
Offeror hereby ag�•ees to commence the work on the above project on a date to be specified in a written
"Notice to Proceed" of the Owner and to substanHally complete the project within 195 Consecutive Calendar
Days with �nal completion within 200 Consecutive Calendar Days as stipulated in the specification and
other contract documents. Offe►•or hereby further ag►•ees to pay to Owner as liquidated damages in the sum of
$1,204.28 for each consecutive calendu• day after substantial completion and Iiquidated damages in the sum
of $1,204.28 for each consecutive calendac day after final completion set foith herein above for completion of
this project, all as moce fully set forth in the General Conditions of the Agreement.
Offeror understands and agrees that this proposal submittal shall be completed and submitted in
accordance with inst��uction number 28 of the General Instructions to Offerors. Offeror understands that the
Owner reserves the right to reject any or all proposals and to waive any forinality in the proposing. The
Offeroi• agrees that this proposal shall be good for a period of six 60 calendar days after the scheduled
closing time for receiving proposals.
The undersigned Offeror hereby declares that he has visited the site of the work and has carefully
examined the plans, specifications and conh�act documents pertaining to the work covered by this proposal,
and he further agrees to commence work on the date specified in the written notice to proceed, and to
substantially complete the work on which he has proposed; as provided in the conri•act documents.
Offerors are required, whether or not a payment or performance bond is required, to submit a cashier's
check or certified check issued by a bank satisfactoiy to the City of Lubbock, or a proposal bond froin a reliable
surety company, payable without recourse to the order of the City of Lubbock in an amount not less than five
percent (5%) of the total amount of the proposal submitted as a guarantee that offeror wiIl enter into a contract,
obtain all required insurance policies, and execute all necessary bonds (if ►•equired) within ten (10) days after
notice of award of the contract to him.
City of Lubbock, TX
Public Works
RFP 25-18478-TF
2025 Mirco-Surfacing
Intermountain Slurry Seal, Inc. of Salt Lake City, UT
QTY Unit Extended
# Items +/- U/M Cost Cost
General
Micro-Surfacing CSS-1 P or 1 EP in accordance with
TxDOT Specifications [tem #350, including, emulsion,
#1-1 mineral filler, aggregate, labor, equipment, and all 16460 Tons 335.00 5,514,100.00
incidentals needed to produce micro-surfacing, delivered
and placed.
Scrub Seal- # 6 Rock grade "A" sack or grade "B" sack if
Meets soundness test. Polymer emulsion that meets the
#�-2 Requirements if item 300, "Asphalt, oils, and Emulsions" 991000 SY 3.40 3,369,400.00
Table 10 CMS-2P.
Paint stripe tabs for all streets requiring lane line
#1-3 repainting, including labor, equipment, preparation of
existing surface, etc.
20' Rail Road and the double R's replacement including
grinding, sealing, pre-marking, elimination of existing
# 1-4 markings, and installation relay markings complete and
in place.
#1-5
#1-b
#1-7
#1-8
Type I Thermoplastic pavement marking .125 Mil 24"
white stop line (TxDOT DMS 8220). Including labor,
equipment, and preparation of existing surface.
Complete and in place.
Type I Thermoplastic pavement marking .125 Mil 24"
white continental crosswalk (TxDOT DMS 8220).
Including labor, equipment, and preparation of existing
surface. Complete and in place.
Thermoplastic pavement marking Right or Left turn
arrow (TxDOT DMS 8220). Including labor, equipment,
and preparation of existing surface. Complete and in
place.
6" lane line elimination. Including labor, equipment, and
All tools necessary to remove and relay markings.
��_9 8" lane line elimination. tncluding labor, equipment, and
all tools necessary to remove and relay markings.
24" Thermoplastic lane line elimination. Including labor,
# 1-10 equipment, and all tools necessary to remove
thermoplastic markings.
Thermoplastic turn arrow elimination. Including labor,
# 1-1 1 equipment, and all tools necessary to remove
thermoplastic markings.
1200 EA
5 EA
1700 t.�
1800 LF
35 EA
46000 i.F
23800 LF
1700 LF
35 EA
1.50
1,500.00
25.00
25.00
500.00
I .25
1.30
11.00
150.00
1,800.00
7,500.00
42,500.00
45,000.00
17,500.00
57,500.00
30,940.00
18,700.00
5,250.00
City of Lubbock, TX
Public Works
RFP 25-18478-TF
2025 Mirco-Surfacing
Intermountain Slurry Seal, Inc. of Salt Lake City, UT
QTY Unit Extended
# Items +/- U/M Cost Cost
General
Milling of Asphalt surface to various depths at all
locations where Micro-Surfaced streets will join at either
a concrete valley gutter, or concrete intersection, at
varying widths. Including labor, equipment, and all
#�- � 2 incidentals needed to ensure a smooth transition between 200 SY 20.00 4,000.00
existing concrete surface, and the Micro-Surfaced street.
The resulting millings to be retained by the City of
Lubbock.
Tree Trimming in public right-of-way (streets). A vertical
Clearance of twelve feet (12') above top of curb.
#1-13 According to City of Lubbock ordinace Sec. 36.01.005. 150 EA 250.00 37,500.00
Including, labor, equipment, removal and disposal of
trees.
#1-14 Mobilization 1 EA 200,000.00 200,000.00
Total (Items 1-1 through 1-14): $ 9,351,690.00
Enclosed with this proposal is a Cashier's Check or Certified Check Enclosed with
this proposal is a Cashier's Check or Certified Check fa�
Dollars ($ ) or a Proposal Bond in tl�e sum
of Five Percent of the Total Bid Amount Dollars ($ s% of Totai Bid ), which it is agreed shall be
collected and retained by the Owner as liquidated damages in the event the proposal is
accepted by the Owner and the undersigned fails to execute the necessary contract
documents, insurance certificates, and the required bond (if any) with the Owner within
ten (10) business days after the date of receipt of written notitication of acceptance of said
proposal; otherwise, said check or bond shall be returned to the undersigned upon
demand.
Offeror understands and agrees that the contract to be executed by Offeror shall be bound
and include all contract documents made available to him for his inspection in accordance with
the Notice to Offerors.
Pursuant to Texas Local Governroent Code
252.043(g), a competitive sealed proposal that
has been opened may nat be cl�anged for the
purpose of correcting an error in the proposal
price. THEREFORE, ANY CORRECTIONS
TO TIiE PROPOSAL PRICE MUST BE MADE
ON TfIE PROPOSAL SUBMITTAL FORM
PRIOR TO PROPOSAL OPENING.
(Seal if Offeror is a Coiporation)
AT . T:
S cret ry JO hu owen, VP & Assistant Secretary
Offeror acknowledges receipt of the following addenda:
Addenda No. � Date 12/4/24
Addenda No. Date
Addenda No. Date
Addenda No. Date
Date: December 12, 2024
�) c.�vv°- ,�
Authorized Signa
Ken Walschlager, Area Manager
(Printed or Typed Name)
Intermountain Slurry Seal, Inc.
Company
1000 North Warm Springs Road
Address
Salt Lake City , Salt Lake
City, County
Utah , 84116
State Zip Code
Telephone: 8( 01) - 532-8200
Fax: N/A
Email: ken.walschlager �acinc.com
FEDERAL TAX ID or SOCIAL SECURITY
No.
87-0307259
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