HomeMy WebLinkAboutResolution - 2019-R0398 - Supplemental Agreement - Maintenance Of Traffic Signals With TTU - 11/05/2019 Resolution No. 2019-RO398
Item No. 6.8
November 5, 2019
RESOLUTION
BE IT RESOLVED BY THE CI'T'Y COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock,the Third(3d)Supplemental Agreement to Contract No. 05-
0417 passed through Resolution No. 2004-RO553, dated November 4, 2004 for the operation and
maintenance of traffic signals on the Texas Tech University Campus in Lubbock, Texas, and
related documents. Said Amendment is attached hereto and incorporated in this resolution as if
fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council onNaeem et-5,2014
DANIEL M. POPE, MAYOR
ATTEST:
Rebe ca Garza, City Secreta y
APPROVED AS TO CONTENT:
Jesica McEachern, Assistant City Manager
APPROVED AS TO FORM:
elli Leisure, Assistant City Attorney
ecdocs/RES_3'd SuppAgrmnt_TTU Signals
10.21.19
Resolution No. 2019-R0398
SUPPLEMENTAL AGREEMENT 3 FOR THE CITY OF LUBBOCK,TEXAS,
TO PROVIDE ASSISTANCE TO TEXAS TECH UNIVERSITY IN THE
INSTALLATION OF TRAFFIC SIGNALS
ON THE TEXAS TECH UNIVERSITY CAMPUS
As provided for in Article 2 and Article 4, Paragraph C of the AGREEMENT FOR THE
INSTALLATION AND REIMBURSEMENT FOR THE OPERATION AND
MAINTENANCE OF TRAFFIC SIGNALS ON THE TEXAS TECH UNIVERSITY
CAMPUS IN LUBBOCK,TEXAS as originally approved by the Lubbock City Council
on November 4, 2004 under Resolution No. 2004-RO553 (TECH Contract# 05-0417);
the City of Lubbock,Texas (City) , agrees to assist Texas Tech University(TECH) in the
installation of traffic signals on the TECH campus at Lubbock, Texas as follows:
Upgrade traffic signal located at:
1. 7`h Street and Indiana Avenue
Compensation for the City's contribution to the project shall be as follows:
A. The maximum amount under this agreement without modification for the
construction listed in Attachment A is $54,725. A cost estimate of the work
authorized under this agreement is marked "Attachment A,"attached hereto and
made a part of this agreement.
B. University Medical Center(UMC) will reimburse the City the cost of furnishing
and installing the traffic signal equipment according to the location and manner of
construction as shown and described in the plans and specifications.
C. University Medical Center(UMC) will reimburse the City for properly supported
costs incurred under the terms and conditions of this agreement. Reimbursement
will be made by UMC to the City for labor,equipment use, materials, supplies,
travel expenses, and warehouse or material handling charges provided the City
has paid from City funds their obligations covering items of costs previously
billed.
D. The City shall comply with the cost principles established in OMB Circular A-87,
"Cost Principles for State and Local Governments."
The TECH contact for this agreement will be Charles Leatherwood, Operations Division.
Grounds Maintenance, Managing Director.
Exhibit 1 of the original agreement is hereby modified to add one Type 1 signalized
intersection: 7th Street and Indiana Avenue.
IN WITNESS HEREOF, the parties have executed this Agreement as of this Soh day of
November 2019.
CITY OF LUBBOCK UNIVERSITY MEDICAL CENTER
Daniel M. Pope, Mayor Jim Johnson, Senior VP of Hospitality Services
ATTEST:
j,PAj/X, .
R
ca Garza, City Sec etary
APP VED AST CONTENT:
L. Wo Fra lin, P.E.,
Divisi rector of Public Works
APPROVED AS TO FORM:
y/
elli Leisure,"Xssistant City Attorney
City of Lubbock
Public Works-Traffic Operations
Estimate for Equipment Upgrade-Labor and Materials
7th Street&Indiana Avenue
Item Quantity Cost Measurement Extended
Complete 332 Caltrans Traffic Cabinet(includes 2070 1
controller,signal monitor,and peripherals) $9,070 each $ 9,070
ITS Plus 4-camera,2-processor VIVDS System 1 $6,955 each $ 6,955
Ruggedcom RS900 Ethernet Switch 1 $1,350 each $ 1,350
Intuicom Broadband Ethernet Radio 1 $2,155 each $ 2,155
Opticom 722 IR Detector 2 $676 each $ 1,352
Opticom 762 Phase Selector 2 $1,760 each $ 3,520
Opticom cable 205 $0.24 foot $ 49
25-conductor signal cable 560 $2.08 foot $ 1,165
7-conductor signal cable 575 $0.53 foot $ 305
3-section 12-inch signal head 6 $493 each $ 2,958
4-5ection 12-inch signal head 4 $629 each $ 2,516
5-section 12-inch signal head 2 $786 each $ 1,572
Alpha UPS Battery Backup 1 $4,500 each $ 4,500
APS System(Accessible Ped Signal) 1 $5,000 each $ 5,000
Labor-Engineering(Design,ATMS integration,Timing) 48 $65 hour $ 3,12D
Labor-Signal Shop(Hardware installation) 40 $50 hour $ 2,000
SUBTOTAL $ 47,587
15%CONTINGENCY $ 7,138
Updated 8/8/2019 TOTAL $ 54,725
Scope:Bring intersection up to City of Lubbock and 2011 TMUTCD standards with new astro-brat mounted signal
heads(12-in LED) with flashing yellow arrows,vehicle detection (video), new cabling,broadband communications,
and Opticom emergency vehicle preemption system for all approaches,pedestrian access and battery backup.
Missing ramps and sidewalks to be constructed by others.
EXHIBIT 1
Signalized intersections on campus roadways located within the City of I-Libbock.
Type of Signal Location
1. 1 Texas Tech Parkway and Indiana Avenue
2. 1 Texas Tech Parkway and Knoxville Avenue
3. 1 Texas Tech Parkway and Quaker Avenue
4. 1 Indiana Avenue & 18`h Street
5. 1 Texas Tech Parkway and 10`h (added 5/17/07)
6. 1 Texas Tech Parkway and 5`h (added 9/13/07)
7. 1 7`h Street and Indiana Avenue (to be added 2019)
TOTALS: 'hype I - 7
Page 1
Traffic Signals Agreement
EXHIBIT 2
TRAFFIC SIGNAL MAINTENANCE AND OPERATION PROVISIONS
The City agrees to:
1. Be responsible for, the signal timing and operational phasing as coordinated with
Texas Tech University and the Texas Department of Transportation.
2. Inspect the highway traffic signal system a minimum of once every 12 months and
replace burned out signals or damaged sockets as may be required. Police, citizen, or
other reports of burned out signals or other damage, which could jeopardize safety,
shall be repaired or replaced as soon as possible after the report, depending on the
nature of the report. Otherwise, appropriate steps shall be taken to protect the public.
3. Keep signal poles,controller pedestals, and foundations in alignment.
4. Keep signal poles and controller cabinets tight on their foundation(s) or pedestal(s).
5. Keep traffic and pedestrian signal heads aligned and properly adjusted. Repair back
plates where needed.
6. Check the controllers, conflict monitors, detector units, relays, pedestrian push
buttons and detectors a minimum of once every 12 months to ascertain that they are
functioning properly and make all necessary repairs and replacements.
7. Keep interior of controller cabinets in a neat and clean condition at all times.
8. Repaint all corrosive susceptible highway traffic signal components exposed to
weather with a non-lead based paint as needed in order to maintain a well kept
appearance in the opinion of the Texas Tech University's representative. Plastic signal
heads and galvanized and aluminum components are excluded.
9. Repair or replace any and all equipment that malfunctions or is damaged.
10. Provide alternate traffic control during a period of failure or when the controller must
be repaired. This may be accomplished through installation of a spare controller,
placing the intersection on flash, manually operating the controller, or manually
directing traffic through the use of proper authorities. In addition, barricades and
warning signs shall be provided in accordance with the requirements of the latest
edition of the Texas Manual on Uniform Traffic Control Devices,
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Traffic Signals Agreement
11. Provide maintenance personnel trained in the maintenance of traffic signal equipment
who will be available to respond to emergency calls from authorized parties 24 hours
a day, including Saturdays, Sundays, and holidays.
12. Provide the State and local law enforcement agencies the location and respective
names and telephone numbers of individuals responsible for emergency maintenance.
13. Document routine observations during the year by trained City personnel of the traffic
signal operation at each traffic signal during various times of the day to assure fair
distribution of time for all traffic movements (phases)during the varying traffic
conditions.
14. Check cabinet filter a minimum of once every 6 months and clean if necessary.
Cabinet filter shall be replaced every two years.
15. Document all checks and corrective actions in a separate logbook for each
intersection.
16. In metropolitan cities where Intelligent Transportation Systems and/or incident
management systems are being implemented the signal timing will be the
responsibility of the city in cooperation with the Texas Department of Transportation
and Texas Tech University System.
Traffic accidents, inclement weather, special events, maintenance and construction
activities are a few of the causes of nonrecurrent congestion. Nonrecurrent congestion
often changes the normal traffic demand patterns. Effective and efficient movement
of traffic through the transportation network during periods of nonrecurrent
congestion must be considered in the design and operation of all traffic management
systems, including traffic control systems. Priority should be given to freeway or
expressway frontage roads when nonrecurrent congestion occurs on freeway or
expressway main lanes.
Page 3
Traffic Signals Agreement
EXHIBIT 3
Type I - Actuated Signals at conventional intersections and at Tee intersections shall be
reimbursed at $2,120.00 per intersection per year.
Calculations Engineering $612
Labor $730
Equipment $266
Materials 512
$2120
Type I1 - Fixed Time Signals shall be reimbursed at $2.120.00 per intersection per year.
Calculations Engineering $612
Labor $730
Equipment $266
Materials $512
$2120
Type III - Diamond Interchange Signals with one controller shall be reimbursed at
$2,500.00 per intersection per year.
Calculations Engineering $740
Labor $855
Equipment $300
Materials $605
$2,500
Type IV - Diamond Interchange Signals with two or more controllers shall be reimbursed
at $3,360.00 per intersection per year.
Calculations Engineering $950
Labor $11400
Equipment $410
Materials $860
$3,360
Page 4
Traffic Signals Agreement
Type V - Sign Mounted Flashers shall be reimbursed at $560.00 per unit per year.
Calculations Engineering $160
Labor $190
Equipment $70
Materials $140
$560
Type VI - Overhead Flashing Beacons shall be reimbursed at 560.00 per intersection per
year.
Calculations Engineering $160
Labor $190
Equipment $70
Materials $140
$560
Annual Price Adjustment:
Use the CPI-U South urban Size B/C (50,000-1,500,000) Index published by the United
States Department of Labor on a monthly basis. (For September 2001 the Index No. was
110.2). The index for the annual adjustment will be two months prior to the renewal date
because the Labor Department's statistics are not available until 2 months after the
current date (i.e. if the contract start is August 2004, then starting September 2005 the
new rate would be in effect. The new rate would be the Initial Contract Lump Sum x
(June 2005 CPI-U S. B/C rate divided by the June 2004 CPI-U S. B/C rate).
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"traffic Signals Agreement