HomeMy WebLinkAboutResolution - 2019-R0381 - Dependable Relocation - 10/22/2019 Resolution No. 2019-R0381
Item No. 6.12
October 22,2019
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 14810 for Citizens Tower and
Utility Customer Services Center Moving and Relocation Services as per RFP 19-14810-TF,
by and between the City of Lubbock and Dependable Relocation, of Lubbock, Texas, and
related documents. Said Contract is attached hereto and incorporated in this resolution as if
fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on October 22. 2019
DANIEL M. POPE, MAYOR
ATTEST:
cc 10
RebdNtarza, City Secret1q,3
APPROVED AS TO CONTENT:
Markearwoo , Assistant City Manager
APPROVED AS TO FORM:
elli Leisure,Assistant City Attorney
ccdocs/RES.Contract 14810—Moving and Relocation Services
September 30,2019
Resolution No. 2019-R0381
Contract 14810
City of Lubbock, TX
Citizens Tower and Utility Customer Services Center
Moving and Relocation Services
Agreement
This Service Agreement (this"Agreement") is entered into as of the 22 day of October 2019
("Effective Date") by and between Dependable Relocation, (the Contractor), and the City of Lubbock(the
"City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 19-14810-TF, Citizens Tower and Utility
Customer Set-vices Center Moving and Relocation Services.
WHEREAS, the proposal submitted by the Contractor-has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perforin as an independent contractor to provide Citizens Tower
and Utility Customer Services Center Moving and Relocation Services, upon terms and conditions
maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A—General Requirements
3. Exhibit B—Best and Final Offer-
4. Exhibit C—Business Associate Agreement
5. Exhibit D—Insurance Requirements
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B, Exhibit C, and Exhibit D, attached hereto.
Article 1
1.1 The contractor acknowledges that this project consists of phases and the contractor agrees
that each phase of the project that a written "Notice to Proceed" will issued for the next
phase of the Project. Upon receipt of notice to proceed, the Contractor will have Ten(10)
calendar days to start work for the next phase. Inclement weather shall be the only reason
the work may not take place. Written approval and determination will be reviewed by the
City. All stated quantities are approximations of usage during the time period to be covered
by pricing established by this bid. Actual usage may be more or less. Order quantities will
be determined by actual need. The City of Lubbock does not guarantee any specific amount
of compensation, volume, minimum, or maximum amount of services under this bid and
resulting contract. The Contractor must maintain the insurance coverage required during the
term of this contract including any extensions. It is the responsibility of the Contractor to
ensure that valid insurance is on file with the Purchasing and Contract Management
Department as required by contract or contract may be terminated for non-compliance.
1.2 The Contractor shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement, whatsoever,without prior consent of the City.
1.3 All funds for payment by the City under this Agreement are subject to the availability of an
annual appropriation for this purpose by the City. In the event of non-appropriation of
funds by the City Council of the City of Lubbock for the goods or sei vices provided under
the Agreement, the City will terminate the Agreement,without termination charge or other
liability,on the last day of the then-current fiscal year or when the appropriation made for
the then-current year for the goods or services covered by this Agreement is spent,
whichever event occurs first. If at any time funds are not appropriated for the continuance
of this Agreement,cancellation shall be accepted by the contractor on 30 days prior written
notice, but failure to give such notice shall be of no effect and the City shall not be
obligated under this Agreement beyond the date of termination.
1.4 This contract shall remain in effect until the first of the following occurs: (1)the expiration
date, (2)performance of services ordered, or(3)termination of by either party with a 30
day written notice.The City of Lubbock reserves the right to award the canceled contract to
the next lowest and best bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the'laws of said State,without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements,written or oral,between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an
original.
2.5 In the event any provision of this Agreement is held illegal or invalid,the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs,representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes,or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract,or thereafter, the City, or a duly authorized
audit representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided
to the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City,at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity,or
otherwise, including without limitation,the right to seek any and all forms of relief in a
court of competent jurisdiction. Further,the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy.The remedies set
forth herein are cumulative and not exclusive, and may be exercised concurrently.To the
extent of any conflict between this provision and another provision in,or related to, this do.
2.11 The contractor shall not assignor sublet the contract,or any portion of the contract,without
written consent from the Director of Purchasing and Contract Management. Should
consent be given,the Contractor shall insure the Subcontractor or shall provide proof of
insurance from the Subcontractor that complies with all contract Insurance requirements
document, this provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor
unless agreed upon in writing by the parties. In the event of conflict between these terms
and conditions and any terms and conditions provided by the Contractor, the terms and
conditions provided herein shall prevail.The terms and conditions provided herein are the
final terms agreed upon by the parties, and any prior conflicting terms shall be of no force
or effect.
2.13 Section 2270.002, Government Code, (a)This section applies only to a contract that: (1)
is between a governmental entity and a company with 10 or more full-time
employees; and (2)has a value of $100,000 or more that is to be paid wholly
or partly from public funds of the governmental entity. (b)A governmental entity
may not enter into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1)does not boycott Israel; and
(2)will not boycott Israel during the term of the contract.
2.14 SB 252 prohibits the City from entering into a contract with a vendor that is identified by
The Comptroller as a company known to have contracts with or provide supplies or
service with Iran,Sudan or a foreign terrorist organization.
-----INTENTIONALLY LEFT BLANK
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUB CK CONTRACTOR
BY: `��-�'
Daniel M. Pope, Mayor Authorized Representative
ATTEST:
Rebe a Garza, City Secr ary 2307 1Z
of 0,4
Address
APPROVED AS TO CONTENT:
U �/a G4 City, State, Zip Code
Wesley Everett, Director of Facilities
Management
AP / VED AS TO FORM
Kel,i Leisure, Assistant City Attorney
City of Lubbock,TX EXHIBIT A
RFP 19-14810-TF
Citizens Tower and Utility Customer Services Center
Moving and Relocation Services
GENERAL REQUIREMENTS
1 INTENT
The City of Lubbock, Texas is seeking proposals from experienced and qualified vendors for Moving
and Relocation Services to accomplish the relocation of several city departments from their existing
locations to the newly renovated Citizens Tower and Utility Customer Services Center(UCSC).
The City of Lubbock is seeking a contract for moving and relocation services with one or more
contractors. In order to assure adequate coverage, the City may make multiple awards, selecting
multiple vendors to provide the services desired, if Multiple awards are in the best interest of the City.
A decision to make a multiple award, however, is an option reserved by the City,based on the needs of
the City.
2 SCOPE OF WORK
1. Scope. Moving services for office furniture, fixtures, materials, appliances,supplies and
equipment typically found in city hall departmental settings. Department moves may vary in scope.
size and frequency; these will be expanded upon during the facilities tour. All labor, supervision,
tools, equipment, transportation, permits, fees, taxes, incidentals and materials necessary to
perform moves are to be included and provided by the contractor.
2. Locations. Moves will occur buildinb to-building and department-to-department. All such
locations are within the City of Lubbock (Texas) including, but not limited to:
• City Hall Administration& Service Offices including the City Council & Manager
Offices, Department Directors Offices, Engineering, Development & Inspection Services,
Finance, Facilities Management, Human Resources, Print Shop, Public Safety and other
City Hall set-vices now located at 1625 13'h Street(3 floors) will relocate to the Citizens
Tower and/or the Utility Customer Services Center at/near the intersection of 14`r'Street
and Avenue K.
• Lubbock Power& Light(LP&L), several but not all departments, now located at 1301
Broadway will relocate to the Citizens Tower and/or the Utility Customer Services Center
(UCSC)at/near the intersection of 141h Street and Avenue K.
• Lubbock Parks& Recreation Department(Parks). sone administrative functions that are
now located at 1611 10'x' Street. will relocate to the Citizens Tower at/near the
intersection of 41h Street and Avenue K.
• Lubbock Water Department(City Water), some administrative functions that are now
located at 1611 10'h Street, will relocate to the Citizens Tower and/or the Utility
Customer Set-vices Center at/near the intersection of 14'h Street and Avenue K.
• Traffic Management(Traffic Engineering& Monitoring) now located at 915 Avenue.1
will relocate to the Citizens Tower at/near the intersection of 14'h Street and Avenue K.
• COL Information Technology now located at 1611 10"' Street will relocate to the Citizens
Tower at/near the intersection of 4'h Street and Avenue K.
3. Supervision. The Contractor shall submit an organizational chart showing the structure of the
management team from on-site supervision staff up to the local division manager and/or person
ultimately responsible for the performance of this contract.
511un6:uc Bid Dns RFI'19.14310-TF 11
City of Lubbock,TX
RFP 19-14810-TF
Citizens Tower and Utility Customer Services Center
Moving and Relocation Services
The Contractor shall supply competent and thoroughly trained '`onsite"supervisor(s)to check,
inspect and maintain records (inventory/manifests) of all work performed. Supervisor(s)shall
possess and demonstrate a thorough knowledge and understanding of the designated work
assignments, the tools and equipment employed in the execution of this contract, and the rules,
regulations and standards of the City.The supervisor(s)shall also possess a superior working
knowledge of conversational English for required communications with the City representative(s).
The onsite supervisor(s)shall be available and accountable during all working hours to oversee
performance of all obligations under this contract.
4. Pre-move Supplies. The Contractor shall provide 1,500 standard 2 CF (I'x2') cardboard boxes
with sufficient tape to secure those boxes, to the City representative for distribution to Department
Coordinators not later than October 01, 2019 for City-employee use in pre-packing of I.T. /
communication systems equipment and/or pre-identified confidential resources.The contractor will
be responsible for final packing and relocating of"confidential resources" as described in Item 5
below. The proposal shall also include a "unit price"for a standard 2 CF (1'x2') cardboard box
with sufficient tape to secure the box to allow for the City to obtain additional pre-move boxes if/
as required.
5. Furniture, Materials and Equipment, Records
Furniture- includes but is not limited to items identified by Owner:
• Standalone Office Furniture -Desks,chairs, bookcases, credenzas, filing cabinets, etc.
• Modular Systems Furniture—Office furniture that typically requires assembly of
partitions, desks, overhead bins, file cabinets, map/plan cabinets, shelving/stacked
systems, etc.
• Systems Equipment—computers,printers, plotters, scanners (relocate only).
The contractor will be required to assemble/disassemble, takedown/setup furniture/shelving if
needed for relocation. However the City reserves the right to utilize other contractors to perform
such work when purchasing new furniture, reconfiguring or refurbishing existing. The City may
also use its own employees for work with any COL property.
Materials and Equipment- includes but is not limited to items identified by Owner:
Various materials and equipment throughout its facilities. Items may vary from everyday common
types to those specific to certain industries. Please Note: Confidential resources will require
"secure" handli_ng.(i.e. monitored packing& tamper-proof tape) and may include City-provided
escort to ensure confidentiality during the entire relocation process (see"4.1 Special Equipment"
below).
Records—Citizens records may be those stored in designated record keeping facilities, or those
maintained by specific departments. Please Note: Confidential resources will require"secure"
handling(i.e. monitored packing&tamper-proof tape), and may include City-provided escort to
ensure confidentiality during the entire relocation process.
Hazardous Materials-The contractor will not be required to handle, store or transport hazardous
materials. These will be arranged for separately.
S:Tumhwc\Bid DDO%R.FP 19.14810-TF 12
City of Lubbock,TX
RFP 19-14810-TF
Citizens Tower and Utility Customer Services Center
Moving and Relocation Services
5.1 Special Equipment. Equipment that requires special training and experience to connect/
disconnect, move, transport or setup is exempt. The Contractor will, however,provide
final packing, sealing and transport of computers,phones and other office-required
electronic systems, mail-processing equipment, etc. if/as required (also see Section 2, item
4 above for"secure" handling requirements). Please Note that such special "system"
equipment will be moved separately (in advance of) other items to allow system
providers to render such systems available for use ahead of occupancy as City
employees will be expected to continue operations immediately upon arrival. To
preserve operational use, the City reserves the right to use vendors that specialize in
connecting/disconnecting, servicing, supporting and moving of this type of equipment.
Some equipment may require licensing and/or permitting from appropriate regulatory
agencies.
5.2 Warrantied Furniture and Equipment. Some existing furniture may be under warranty
from the supplying vendor and may require disassembly and reassembly by a designated
vendor only. Under these circumstances the City reserves to the right to use such vendors
to preserve the terms of the warranty.
5.3 Protection of Property. The contractor will ensure City property is properly prepped and
protected for safe moving. Finishes of furniture, millwork, flooring, walls, doors, ceilings,
stairways and windows must retain their pre-move appearance and function. Proper
equipment and/or vehicles must be utilized for transport. The contractor assumes all
responsibility for damaged or lost property and must resolve any such issues within 30
days of discovery through replacement, repair or reimbursement. The contractor must
work with designated City representative in doing so.
5.4 Storage. The City maintains some of its own warehousing facilities,however utilization
of contractor storage, including climate controlled facilities, may be sought should the
need arise. The contractor's facilities will be bonded and insured, and City property must
be inventoried and properly stored. High-value and Confidential items, as determined by
the City,must have additional security measures in place.
Temporary overnight tractor trailer storage may also be utilized if during a move time or
resource constraints do not permit unloading until the next workday. The trailer must be
secured and staged in an area approved by the assigned City representative.
5.5 Safety. The contractor will perform all work in a safe manner, adhering to OSHA and
State DOA guidelines, with proper technique and equipment in order to preserve the safety
of all City employees, contractors and visitors. At no time will the contractor perform any
act that is unsafe.
To ensure safety within and for the community, all Proposers are reminded that the
following rules and considerations will be required when providing moving services for
this RFP:
• Pedestrians have the right of way at all times.
SAPurehme\Bid Do TT?19.14810•Tf 13
City of Lubbock,TX
RFP 19-14810-TF
Citizens Tower and Utility Customer Services Center
Moving and Relocation Services
• All traffic signs, lights or other indicators are to be obeyed. This is of utmost
importance whenever pedestrians are present.
• Driving on sidewalks, unless otherwise posted, is forbidden. Violators will be
ticketed and chronic violators may be barred from doing business with the City in
future. In those areas where sidewalk driving is permitted and required, drivers must
employ adequate skills so as to avoid disruption of other services and/or crews.
• Drivers are required to shut off engines while loading and unloading.
When determined as necessary, the contractor will temporarily close off areas to
pedestrian traffic to prevent potential injury to bystanders when large or heavy equipment
is being moved or used and provide appropriate safety apparel to their employees when
needed. A City representative will work with the contractor to coordinate City
notifications if/when needed.
Contractor employees will also wear uniforms with their company name while working.
Contractor vehicles must not park in fire lanes, on sidewalks, in landscaped areas or any
area not intended for vehicles.
5.6 Utilization. The service will be utilized by the City on an as-needed basis only. Frequency
of use, size and scope of moves may vary and is not guaranteed. Contractors will not use
another contractor's co-located resources (i.e. dumpsters) without the express written
permission of the providing entity.
5.7 Communication and Authorization. An appointed City representative will be the single
contact point for the contractor, through which requests, direction, coordination and
authorization will be communicated.
6. Industrial Powered Trucks (Forklifts). Most City locations do not have a forklift on site with
qualified operators that will be available to assist the contractor with loading/unloading palletized
items. Regardless, contractor employees are not allowed to operate City-owned forklifts even if
available. The contractor must supply a forklift and a certified operator(per OSHA requirements)
if/when needed.
3 EVALUATION CRITERIA
The following criteria will be used to evaluate and rank submittals:
a) Cost—30 Points
a. Cost is certainly an important fact, however the lowest price proposed will not
guarantee an award recommendation. Sealed proposals will be evaluated based upon
all five criteria presented within this section with factor points awarded as stated,
therefore cost may not be determinative in the issuance of a contract or award. Each of
the evaluation criteria, including cost, should be viewed as standards that measure how
well an offeror's approach meets the desired requirements and needs of the City of
Lubbock. Specific to this RFP's cost,the Contractor shall plan for all resources needed
SAFurch=%Bid Ducs%KFP 19.14810-TF 14
City of Lubbock,TX
RFP 19-14810-TF
Citizens Tower and Utility Customer Services Center
Moving and Relocation Services
to handle the relocation of approximately 500 people from 28 departments at 4 locations
into 14 floors in 2 co-located structures
b) Experience—20 Points
a. Submit a one to two page letter describing their experience with moving and storage
services.Optional marketing materials and documents may also be submitted in support
of the letter.
b. Provide the number of employees.
c. Provide the number of crews and the composition of a typical crew.
c) References— 10 Points
a• Submit at least three references that the vendor has performed moving services for
within the last three years. Include names, titles, current phone numbers and email
addresses for contact purposes.
d) Proposed Schedule-30 Points
a. The awarded Contractor is expected to coordinate and control the packing, transport
and movement of all identified items both out of the existing areas and into their
respective locations in a timely and efficient manner. To that end, the contractor shall
orchestrate their resources so as to minimize any distress to City employees and/or
cause any delay in the operational flow of City functions at both ends of the move. At
this writing, the move is projected to be phased in that not all floors will be available
on the start date. The Contractor's proposed schedule is to project the time required to
pack, transport and move from the existing locations based on the snap provided to the
new location per the scatter plan provided. The phasing is expected to be on a floor-by-
floor basis from the bottom-floor-to-top-floor at each facility.
e) Attendance at Pre-Proposal Meeting— 10 Points
a. As this relocation requires transfer from five existing locations to two multi-level
facilities and (at this writing) is projected to be phased, the awarded Contractor will
need to know what is required at each end of each phase to minimize the impact on
department(s) being relocated in each instance. As the several-site tour will only be
conducted once, following the pre-proposal meeting on July 161i, the Owner believes
that attendance at the pre-proposal meeting and participation in the tour is imperative
to providing a responsible proposal and appropriate schedule.
4 PROPOSAL FORMAT
a) Proposals should provide a straightforward, concise description of the Offeror's capabilities to
satisfy the requirements of the RFP. Emphasis should be on completeness, clarity of content,
and conveyance of the information requested by the City.
b) The proposal should be bound in a single volume where practical. All documentation submitted
with the proposal should be bound in that single volume.
C) If the proposal includes any comment over and above the specific information requested in the
RFP, it is to be included as a separate appendix to the proposal.
5�Pumh=e Bid Docs1RFP 19-14810-TF 15
City of Lubbock,TX
RFP 19-14810-TF
Citizens Tower and Utility Customer Services Center
Moving and Relocation Services
d) The proposal must be organized into the following response item sections and submitted in an
indexed binder.
i) Cover letter addressed to the Honorable Mayor and City Council that states the Offeror's
understanding of the services to be provided. Include any additional information believed
necessary that is not requested elsewhere in the RFP.
ii) A description of the methodology to be used to complete the project to include, but not be
limited to, how recommendations will be formulated and commitment of adequate
appropriate resources to the project.
iii) Offeror's specific expertise in areas pertinent to the project to include a listing and brief
description of similar projects completed(with the dates of completion) or in progress and a
list of references by name, address, and telephone number for each project listed. This list
of projects in progress shall include the phase of work that each project is currently in (i.e.
design, bid, construction), and the estimated completion date.
iv) A brochure of past work, with emphasis on comparable projects.
v) List of principal(s) of the Proposer and amount of time that principal(s) will be involved in
the project.
vi) List of other professionals to be used, if applicable, with a record of experience in projects
of this nature. Identification of principal(s) and percentage of time the principal(s) will be
involved in the project.
vii) The organizational structure of the employees who will be assigned to this project along with
resumes of those individuals. If a joint venture is expected, then provide the organizational
structure of the sub-contractor and resumes of those persons who will be involved in the
project.
viii) The Proposer must assure the City that he/she will to the best of his/her knowledge,
information and belief, be cognizant of, comply with, and enforce, where applicable and to
the extent required, all applicable federal or state statutes and local ordinances.
ix) Describe the Offeror's methodology for handling errors and omissions.
x) Disclosure of any obligations posing a potential conflict of interest, including service on City
boards and/or commissions and any current contracts with the City of Lubbock. This would
apply to the Proposer as well as consultants subcontracted by the Proposer.
xi) Any material which the proponent wishes to submit and which is not specifically requested
in the above categories.
xii) Offerors are strongly encouraged to explore and implement methods for the utilization of
local resources, and to outline how they would address outreach issues in their proposal.
5APurchzm\Bid UoWRFY 19.14810-TF 16
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6/2712019 Bing Maps-Directions,trip planning,traffic cameras&more
915 Avenue J, Lubbock, TX 79401
Location: '3.585Vi9017 -101 8, 50,5 Move From 4 Lubbock TX locations:
915 Avenue J (Traffic Management)
1301 Broadway(LP&L)
1611 10th Street(Parks& Rec + Water Dept)
1625 13th Street(City Hall) ... to...
1208 14th Street(Citizens Tower + UCSC)
Lubbock-City
Lubbock Parks Traffic Engineering
and Recreation 9
915 Avenue J,
1611 10th St, Lubbock, TX 79401
Lubbock, TX 79401
1301 Broad.-ay,
Lubbock, TX 79•:.01
Lubbock City Hall
1208 14th St,
1625 13th St, Lubbock, TX 794101
Lubbock, TX 79401 1189 14th St,
Lubbock, TX 79401
500 f 100 m
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EXHIBIT B
City of Lubbock,TX
RFP 19-14810-TF
Citizens Tower and Utility Customer Services Center
Moving and Relocation Services
Best and Final Offer(BAFO)
Note; All Cost hereby included in the following price for furnishing the material, equipment, labor and
everything necessary for providing the items listed below and agrees to services as indicated in Section 5.
Furniture,Materials,and Equipment,and Records and said items at the locations and for the prices set forth
on this form and there will be no additional expenses billed to the City for any reason.
Vendor shall be prepared to pursue the contracted services during the standard working hours of 7:0 a.m.to
5:00 p.m. Monday through Friday ("Standard Hours"). Hours other than Standard hours shall be cc nsidered
non-standard hours ("Non-Standard Hours").
Estimated * Estimate
Moving Services Standard Hour Hours Amount
Onsite Supervisor S Z 1,000 4
Non-Standard EstimatedHEstimate
Hours Hours ou Amount
Onsite Supervisor
$ '�� -� 1,000
Estimated* Estimate
Moving Services Standard Hour Hours Amount
Mover(Disassemble and Assemble) $ % 1,000 •2 POD
Estimated
Non-Standard Estimate
Hours
Hours +�- Amount
Mover(Disassemble and Assemble)
$ 2✓J 1,000
Estimated * Estimate
Moving Services Standard Hour Hours Amount
Truck/Drive $ Q � 1,000 ��`
Non-Standard EstimatedHEstimate
Hours Hours ou Amount
Truck/Driver
j $ C� 716, 1,000 s l q'if "'�
i
Estimated * Estimate
Forklift Services Standard Hour Hours Amount
Forklift Operator $ �jp, 1,000 3V
Non-Standard Estimated * Estimate
Flours Hours Amount
Forklift Operator
$ L�� 1,000 Cor '9
Forklift Hourly Rate $ � t_
*Estimated Hours for evaluation purposes
Storage Square Feet Per Day
Storage Climate Controlled'Facilities I j (j UU $ 45
Overnight Tractor Tailor W /
$ t'r lGl►urr
Additional Equipment /
Please attac detailed information in regards to equipment to be utilized and any associated
fees. k.d��iriiJ [O
Pre Moving Supplies
fNi
Moving Cardboard boxes (1,500 standard 2 CF(1') $ "[ (Unit Price)
Moving box, 1.5 cubic foot $ (Unit Price)
0
Moving box,2 cubic foot $ (Unit Price)
Moving box,3 cubic foot $ "1 w (Unit Price)
Moving box,4 cubic foot $ `i (Unit Price)
Moving Plastic Stretch Wrap (18"x1,500")80 GA $ '0'
(Unit Price)
Sv
Packing Tape for boxes(I 10 yds. x 2") $ Z ' (Per Roll)
Full refund if boxes and supplies are unopened and returned in 30 days. ('VfYes ( )No
Comments: �( .�o�ow� S Sf A Z 4Zry ��s
5:1Purch=m B'd Dacs1RFP 19-14910-TF 2
i
Proposed
Description Unit Price QuantityExtended Total
(A) (A)x(13)
SIZ•�ry ec,T 1��1�, Z� I�a�v *z�� 0rsv,�'
.4 3F 1 v.vv_
O ��. � •NS v��
.J b
eQ&cPMr - . _ 133�-(z . �" t j3, 3q7,.
4( i�
v` VA Total: ES if
-i.�.�> 39Z-S�1
S:Uh-r,auBid&CORFP14-14810.7-
k8
7!512019 1:55 PM p.23
f lv 6 {,yu c t" I's Vj lT rf,Specialized Equipment L f A S
Located in the Print Shop
Description S ize Weight Cost
MiniPack-Galaxy 39h x 28w x28d 1211bs $
Cutter—Challenge-305 58h x 78.5w x 63d 1855 lbs. $ - �y
CRT
Drill Press—Challenge—JF 25.5h x 56w x 41 d 154 lbs. $ —
Baumfolder-714XE 50h x 11 w x 48d 265lbs $
Kip 2300 l lh x 55w x 21 d 160lbs $
Kip 7700 59h x 67w x 29d 734lbs $ 3
Bostitch EHFS 48h x 22w x 17d 1001bs --
Located in the Engineering Department:
Description Size Weight Cost
Plotter 1 Canon iPF780 58"length x 40"width x $ ��n Uc�
located on our floor 74"height (�
Plotter 2: Canon iPF825 75"length x 44"width x $ 0N1
located in our vault 45"height
Commercial Shredder Fellowes 325ci ... 20" $
length x 18"width x 35"
height �'
TV and TV stand unit 38"length x 30"width x $ n �� y�2
68"height l/ ,
Sentry Safe located in the 16x19xl8,weighs 50-75
Risk department lbs.
Located in the Traffic/Public Works Department:
Description Size Weight Cost
Plotter: Canon iPF825 75"length x 44"width x Approx. 85 lbs. $ ��• U�
45"height
Located at Community Development:
Description Size Weight Cost
Printer-Laserjet 500 Color 20x2Oxl6" Approx.50 lbs. $ �� W
M551
Shredder—Securio B34 18"x 21"x 33 Approx.50 lbs. $
Located in the GIS Department:
Description Size Weight Cost
Neolte Trim Paper Trimmer approx.22x70x38 inches Approx. 86 lbs. $ tN�
and Stand: �QQ
Cannon image PROGRA approx.45(h)x 90(w)x Approx. 362 pounds $
Lotter iPF9400S 43(d) 3��•
HP Color LaserJet 5550n. 30pd x.23(w)x 26(h)x pprox. 114 pounds $ ,tn7�
S:TP har_18id Doc\M 19-1431D.TP 3
It
Located in the Vital Statistics Department:
Description Cost
May require"special/secure"handling and potentially an escort. S
Our Vital Statistics department will rubber band each book to ensure it will ;J
not open.
The company will bring rolling carts and put the books on the carts in order,
shrink wrapped and move to the new location.
Then unload in reverse sequence.
Time and Order 1
1. The contractor acknowledges that this project consists of phases and the contractor
agrees that each phase of the project that a written `Notice to Proceed" will issued fol
the next phase of the Project. Upon receipt of notice to proceed,the Contractor will
have Ten(10)calendar days to start work for the next phase.
2. Inclement weather shall be the only reason the work may not take place. Written appi oval and
determination will be reviewed by the City.
Signature: Date:
PRINTED NAS,
TITLE: s�jS7- 7-1V
COMPLETE ADDRESS: ((����
Company y)-� d�,l�J - l`?-,-L TI,9A)
Address
City,State,Zip__L
S.Uh rchmalBid D=Uk"19.14810-TF 4
EXHIBIT C
BUSINESS ASSOCIATE AGREEMENT /]
This Business Associate Agreement (the "Agreement"), effective —Ll�A (�U . is
entered into by and between the City of Lubbock ("City" or "Covered Entity") Translation &
Interpretation Network and. (the"Business Associate"), (each a "Party" and collectively the"Parties").
Business Associate is a provider of document microfilming and imaging services (the
"Services"), and the Covered Entity is a political subdivision of the State of Texas. The Parties have an
agreement (the "Master Agreement") under which the Business Associate regularly uses and/or discloses
Protected Health Information in its performance of the Services described. Both Parties are committed to
complying with the Standards for Privacy of Individually Identifiable Health Information under the
Health Insurance Portability and Accountability Act of 1996 ("HIPAA"). This Agreement sets forth the
terms and conditions, pursuant to which the Protected Health Information, that is provided, created, or
received by the Business Associate, from or on behalf of the Covered Entity, will be handled between the
Business Associate and the Covered Entity, and further with third parties during the term of the Master
Agreement and after its termination. The Parties agree as follows:
Covered Entity will make available to Business Associate certain information (e.g., medical
records, patient information that is confidential and must be afforded special treatment and protection) in
connection with Services provided by Business Associate to Covered Entity pursuant to the Master
Agreement.
Business Associate will have access to and/or receive from Covered Entity certain Information
that can be used or disclosed only in accordance with this Agreement, the Master Agreement and the
Department of Health and Human Service Privacy Regulations.
Covered Entity and Business Associate agree as follows:
1. Business Associate shall not use or disclose Protected Health Information except as
provided in this Agreement,the Master Agreement or required by law.
A) The City of Lubbock agrees to provide Business Associate with a list of employees
who are authorized to request retrieval of government documents. The City of
Lubbock will be responsible for ensuring the fax machine is in a secured area for
the receipt of confidential information.
B) The City of Lubbock will fax to Business Associate a written, signed, and dated
release of information request to Business Associate at: (xxx)xxx-xxxx. Business
Associate will verify the name of the requestor and the incoming fax number prior
to retrieving the requested docu nent(s). Business Associate will verbally contact
the original requestor prior to faxing or physically returning the documents and
confirm request,verify documents, fax number and/or ship to address.
C) Business Associate will return requested documents per City of Lubbock
instructions. Fax requested returns will be to the authorized requestor's attention at
(806)775-2164. Physical return of documents will be to the authorized requestor's
attention at: The City of Lubbock, 1625 13"' Street, Room 204, Lubbock, TX
79401
D) Business Associate will document method of return and original written
authorization of release. Business Associate will maintain all release information
for a period of six (6) years.
Business Associate Agreement—City of Lubbock Page 1 of 2
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
ICU
t.
Complete Nos.i-4 ane16 it there are interested parties. OFFICE USE ONLY
Complete Nus,1,2,3,5,and fi it there tare nu interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and tate city,state and country of the business entity's place Certificate Number:
of business, 2019-546947
Daryl Flood Logistics,Inc.
Coppell,TX United States Date Filed:
2 Name of govemmental entity or slate agency that is a party tot the contract for which the form is 10!0212719
being filed.
City of Lubbock Date Acknowledged-
3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
14810
Citizens'I"ower and Utility Customer Services Center kloving and Relocation Services
Nature of IMerest
4 Name of Interested Party City,state,Country(place of business) (check applicable)
Controlling intermediary
5 Clteck only if there is NO Interested Poly. ❑
6 UNSWORN DECLARATION
My[lame lrj::; ;+
{r.. ! ; —
,_.,._._.. ...................... ...._.—..---._..._, and my date of berth a •. .
My addressig tjr'
(street) (city) (slato) (zip code) (country)
I declare under penalty of purjury that die foregoing is true and correct.
Executed it _ County,Slate of on the day of_ __ ..2o'
(month) (year)
_
Signature of authorized agent of contracting business entity
(Ooclarant}
Forms provided by Texas Ethics Commission wVAv.ethics.state.tx.us Version V1.1.3aflaal7d