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Home My WebLink AboutResolution - 2019-R0377 - FY 2018 Federal Transit Administration Section 5339(B) Grant - 10/22/2019 Resolution No. 2019-RO377 Itern No. 6.1.1 October 22, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock, or his designee, is hereby authorized to execute a FY 2018 Federal 'Transit Administration Section 5339(b) Grant, for the purchase of six 35- foot replacement buses for the City of Lubbock, by and through Citibus. Said Grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the COunCil. Passed by the City Council on October 22, 2019 DANIEL M. POPE,MAYOR ATTEST: Rebec a Gar-,z-,a, City Secretary APPROVED AS TO CONTENT: Bill owerton, - sis ant City Manager APPROVED AS TO FORM: ,�2 Ry. r oke, Assistant City Attorney RES.Citibus--FTA Grant 5339(b)FY 2018 9.13.19 Resolution No. 2019-RO377 DOT FTA U.S. Department of Transportation Federal Transit Administration Award Federal Award Identification Number (FAIN) TX-2019-093-00 Temporary Application Number 1993-2019-4 Award Name Lubbock-Citibus FY 2018 Section 5339(b)Grant Award Status Obligated/Ready for Execution Award Budget Number 0 Part 1: Recipient Information Name: City Transit Management Company, Inc. Recipient ID Recipient OST Type Recipient Alias Recipient DUNS 1993 City CITY OF LUBBOCK 037890936 Location Type Address City State Zip Headquarters 3800 SAN DSHELL DR STE 180 FORT WORTH TX 761372441 Physical Address 801 TEXAS AVE LUBBOCK TX 79401 Mailing Address P.O. BOX 2000 LUBBOCK TX 79457 Union Information Union Name NONE Address 1 Address 2 City State Zipcode 00000 Contact Name Telephone Fax 00000 E-mail Website Part 2: Award Information Title: Lubbock-Citibus FY 2018 Section 5339(b) Grant FAIN Award Status Award Type Date Created Last Updated Date From TEAM? TX-2019-093-00 Obligated/Ready for Execution Grant 7/19/2019 7/19/2019 No Award Start Date 8/27/2019 Award End Date 5/31/2020 Award Executive Summary 7/19/19-TW-Lubbock-Citibus FY 2018 Section 5339(b) Bus and Bus Facilities Discretionary Grant-These funds will be used to purchase six 35' Gillig Low-floor clean diesel buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded $2,500,000 in federal funds that will be matched with transportation development credits(TDCs) provided by the Texas Department of Transportation in the amount of 500,000.This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. (Discretionary funding award#D2018-BUSC-2211 Attached documents:TXDOT TDC minute letter, and TIP (see bottom of pg.4). Match: The 500,000 of local match will be provided by the TxDOT in the from of Transportation Development Credits(TDCs) The Gillig buses will be 12 year useful life buses. Fixed Route Fleet-78 total with a spare ration of 15.38%. Paratransit Fleet-33 total with a spare ratio of 39.13%. This Application for Section 5339(b) Federal Assistance is allocated to the City of Lubbock-Citibus.Attached to this application is the FY 2018-2022 STIP approval signed by FTA and FHWA which describes the FY 2018 funds being used in this grant. Replacement Fleet of(6)35ft diesel engine ADA compliant buses(Particulate Trap)that will provide service in the Lubbock service area and increase safety and reliability of service.These are 6 VIN numbers of the buses that are to be replaced: 15GGB291941074753 15GGB291041074754 15GGB291241074755 15G G B 291441074756 15G G B 291641074757 15GGB291841074758 Frequency of Milestone Progress Reports(MPR) Quarterly Frequency of Federal Financial Reports(FFR) Quarterly Does this application include funds for research and/or development activities? This award does not include research and development activities. Pre-Award Authority This award is using Pre-Award Authority. Does this application include suballocation funds? Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly. Will this Grant be using Lapsing Funds? No,this Grant does not use Lapsing Funds. Will indirect costs be applied to this application? This award does not include an indirect cost rate. Indirect Rate Details: N/A Requires E.O.12372 Review No,this application does not require E.O.12372 Review. Delinquent Federal Debt No,my organization does not have delinquent federal debt. Award Point of Contact Information First Name Last Name Title E-mail Address Phone Travis Watkins Director of Finance twatkins@citibus.com 806-712-2007 melissa.foreman@dot.gov Community Planner phyllis.degarmo@dot.gov Transportation Program Specialist Award Budget Control Totals Funding Source Section of Statute CFDA Number Amount 5339—Buses and Bus Facilities Competitive 5339-3 20526 $2,500,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $500,000 Adjustment $0 Total Eligible Cost $2,500,000 Award Budget Project Number Budget Item FTA Amount Non-FTA Total EligibleQuantity Amount Amount TX-2019-093-01-00 111-00 BUS- ROLLING STOCK $2,500,000.00 $0.00 $2,500,000.00 6 (111-A1) BUY TX-2019-093-01-00 11.12.02 REPLACEMENT $2,500,000.00 $0.00 $2,500,000.00 6 35-FT BUS Earmark and Discretionary Allocations Earmark ID Earmark Name Amount Applied FAIN Congressional Release Date D2018-BUSC-221 Citibus Section 5339(b) Bus Replacement $2,500,000 TX-2019-093-00 8/21/2018 Sources of Federal Financial Assistance PO Project Scope Scope Scope UZA Area Account Class FPC Description Amendment Cumulative Number Number Name Number Suffix Code Name Code Amount Amount TX- Section 5339 TX-34- 2019- BUS- 111-00 Lubbock, Bus and Buses 0077 093-01- ROLLING (111) Al 481350 TX 2018.24.34.BC.1 00 Facilities— $2,500,000 $2,500,000 00 STOCK Discretionary Grants Part 3: Project Information Project Title: Gillig Low-Floor Bus Purchase Project Number Temporary Project Number Date Created Start Date End Date TX-2019-093-01-00 1993-2019-4-P1 7/19/2019 1/20/2016 3/1/2020 Project Description 7/19/19-TW-Lubbock-Citibus FY 2018 Section 5339(b) Bus and Bus Facilities Discretionary Grant-These funds will be used to purchase six 35' Gillig Low-floor clean diesel buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded$2,500,000 in federal funds that will be matched with transportation development credits(TDCs) provided by the Texas Department of Transportation in the amount of 500,000 This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. Match: The 500,000 of local match will be provided by the TxDOT in the from of Transportation Development Credits (TDCs)and the City of Lubbock will provide$210,230 in local funding to complete the purchase.. The Gillig buses will be 12 year useful life buses. Fixed Route Fleet-78 total with a spare ration of 15.38%. Paratransit Fleet-33 total with a spare ratio of 39.13%. Award Start Date-8/15/2019 Award End Date -5/1/2020 This Application for Section 5339(b) Federal Assistance is allocated to the City of Lubbock-Citibus.Attached to this application is the FY 2018-2022 STIP approval signed by FTA and FHWA which describes the FY 2018 funds being used in this grant. Replacement Fleet of(6) 35ft diesel engine ADA compliant buses(Particulate Trap)that will provide service in the Lubbock service area and increase safety and reliability of service.These are 6 VIN numbers of the buses that are to be replaced: 15GGB291941074753 15GGB291041074754 15GGB291241074755 15GGB291441074756 15GGB291641074757 15GGB291841074758 Project Benefits 7/19/19-TW-Lubbock-Citibus FY 2018 Section 5339(b) Bus and Bus Facilities Discretionary Grant-These funds will be used to purchase six 35' Gillig Low-floor clean diesel buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded$2,500,000 in federal funds that will be matched with transportation development credits (TDCs)provided by the Texas Department of Transportation in the amount of 500,000 This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. Match: The 500,000 of local match will be provided by the TOOT in the from of Transportation Development Credits (TDCs) The Gillig buses will be 12 year useful life buses. Fixed Route Fleet-78 total with a spare ration of 15.38%. Paratransit Fleet-33 total with a spare ratio of 39.13%. Award Start Date-8/15/2019 Award End Date -5/1/2020 This Application for Section 5339(b) Federal Assistance is allocated to the City of Lubbock-Citibus.Attached to this application is the FY 2018-2022 STIP approval signed by FTA and FHWA which describes the FY 2018 funds being used in this grant. Additional Information None provided. Location Description City of Lubbock TX Project Location (Urbanized Areas) UZA Code Area Name 480000 Texas 481350 Lubbock,TX Congressional District Information State District Representative Texas 19 Randy Neugebauer Program Plan Information STIP/TIP Date:7/19/2019 Description:FY 18 TIP UPWP Date: N/A Description: N/A Long Range Plan Date: N/A Description: N/A Project Control Totals Funding Source Section of Statute CFDA Number Amount 5339—Buses and Bus Facilities Competitive 5339-3 20526 $2,500,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $500,000 Adjustment $0 Total Eligible Cost $2,500,000 Project Budget Project Number Budget Item FTA Amount Non-FTA Total Eligible Quantity Amount Amount TX-2019-093-01-00 111-00 BUS-ROLLING STOCK $2,500,000.00 $0.00 $2,500,000.00 6 (111-A1) BUY TX-2019-093-01-00 11.12.02 REPLACEMENT $2,500,000.00 $0.00 $2,500,000.00 6 35-FT BUS Project Budget Activity Line Items Budget Activity Line Item: 11.12.02-BUY REPLACEMENT 35-FT BUS Scope Name/Code Line Item# Line Item Name Activity Quantity BUS-ROLLING STOCK(111-00) 11.12.02 BUY REPLACEMENT 35-FT BUS BUY REPLACEMENTS-CAPITAL BUS 6 Extended Budget Description 7/19/19-TW-Lubbock-Citibus FY 2018 Section 5339(b)Bus and Bus Facilities Discretionary Grant-These funds will be used to purchase six 35' Gillig Low-floor clean diesel buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded$2,500,000 in federal funds that will be matched with transportation development credits(TDCs) provided by the Texas Department of Transportation in the amount of 500,000 This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. Match: The 500,000 of local match will be provided by the TxDOT in the from of Transportation Development Credits(TDCs) The Gillig buses will be 12 year useful life buses. Will 3rd Party contractors be used to fulfill this activity line item? No,3rd Party Contractors will not be used for this line item. Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.) N/A Diesel Fuel New 35' Funding Source Section of Statute CFDA Number Amount 5339—Buses and Bus Facilities Competitive 5339-3 20526 $2,500,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $500,000 Adjustment $0 Total Eligible Cost $2,500,000 Milestone Name Est.Completion Date Description RFP/IFB Issue Date 1/20/2016 RFP/IFB Issue Date Contract Award Date 5/18/2016 Contract Award Date Initial Delivery Date 12/15/2019 Initial Delivery Date Final Delivery Date 1/15/2020 Final Delivery Date Contract Completion Date 3/1/2020 Contract Completion Date Project Environmental Findings Finding:Class II(c)-Categorical Exclusions(C-List) Class Level Description Class II(c)consists of projects called categorical exclusions(CEs)which are known not to have,either individually or cumulatively,a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement.Class II(c)does not require documentation. Categorical Exclusion Description Type 07:Acquisition,installation, rehabilitation,replacement,and maintenance of vehicles or equipment, within or accommodated by existing facilities,that does not result in a change in functional use of the facilities,such as:equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars,trolley cars,ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class I Ic CE Approved Scope Name/Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost BUS-ROLLING STOCK(111-00) 11.12.02 BUY REPLACEMENT 35-FT BUS 6 $2,500,000.00 $2,500,000.00 Part 4: Fleet Details No fleet data exists for this application. Part 5: FTA Review Comments Application Conditions Entered By eldridge.onco@dot.gov Condition Type Special Conditions Date 8/26/2019 This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated August 22, 2019,to the Federal Transit Condition Administration with respect to this numbered grant, including any attachments to the letter,which are fully incorporated herein by reference. Part 6: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEM ENT (FTA G-25,October 1, 2018) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement,FTA has obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below,the Recipient affirms this FTA Award,enters into this Grant Agreement with FTA,and binds its compliance with the terms of this Grant Agreement. The following documents are incorporated by reference and made part of this Grant Agreement: (1)"Federal Transit Administration Master Agreement," FTA MA(25), October 1, 2018,http://www.transit.dot.gov, (2)The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and (3)Any Award notification containing special conditions or requirements, if issued. WHEN THE TERM "FTA AWARD" OR"AWARD" IS USED, EITHER 1N THIS GRANT AGREEMENT OR THE APPLICABLE MASTER AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN. FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: City Transit Management Company, Inc. Recipient ID: 1993 DUNS No: 037890936 Award Information Federal Award Identification Number: TX-2019-093-00 Award Name: Lubbock-Citibus FY 2018 Section 5339(b) Grant Award Start Date: 8/27/2019 Award End Date: 5/31/2020 Award Executive Summary: 7/19/19-TW-Lubbock-Citibus FY 2018 Section 5339(b) Bus and Bus Facilities Discretionary Grant-These funds will be used to purchase six 35'Gillig Low-floor clean diesel buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded$2,500,000 in federal funds that will be matched with transportation development credits(TDCs) provided by the Texas Department of Transportation in the amount of 500,000.This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. (Discretionary funding award#D2018-BUSC-221)Attached documents:TXDOT TDC minute letter,and TIP (see bottom of pg.4). Match: The 500,000 of local match will be provided by the TxDOT in the from of Transportation Development Credits(TDCs) The Gillig buses will be 12 year useful life buses. Fixed Route Fleet-78 total with a spare ration of 15.38%. Paratransit Fleet-33 total with a spare ratio of 39.13%. This Application for Section 5339(b)Federal Assistance is allocated to the City of Lubbock-Citibus.Attached to this application is the FY 2018-2022 STIP approval signed by FTA and FHWA which describes the FY 2018 funds being used in this grant. Replacement Fleet of(6)35ft diesel engine ADA compliant buses(Particulate Trap)that will provide service in the Lubbock service area and increase safety and reliability of service.These are 6 VIN numbers of the buses that are to be replaced: 15GGB291941074753 15GGB291041074754 15GGB291241074755 15GGB291441074756 15GGB291641074757 15GGB291841074758 Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. Suballocation Funds: Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly. Pre-Award Authority: This award is using Pre-Award Authority. Award Budget Total Award Budget: $2,500,000.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $2,500,000.00 Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $2,500,000.00 Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00 Award Budget Control Totals (The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached) Funding Source Section of Statute CFDA Number Amount 5339—Buses and Bus Facilities Competitive 5339-3 20526 $2,500,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $500,000 Adjustment $0 Total Eligible Cost $2,500,000 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Review Decision: DOL Concurs-Certified Original Certification Date: 8/22/2019 Special Conditions Comment By eldridge.onco@dot.gov Comment Type Special Conditions Date 8/26/2019 This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Comment Department of Labor's certification letter dated August 22, 2019,to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter,which are fully incorporated herein by reference. FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: robert.patrick@dot.gov Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info:robert.patrick@dot.gov Award Date:8/27/2019 EXECUTION OF THE GRANT AGREEMENT Upon full execution of this Grant Agreement by the Recipient,the Effective Date will be the date FTA or the Federal Government awarded Federal assistance for this Grant Agreement. By executing this Grant Agreement,the Recipient intends to enter into a legally binding agreement in which the Recipient: (1) Affirms this FTA Award, (2) Adopts and ratifies all of the following information it has submitted to FTA: (a) Statements, (b) Representations, (c) Warranties, (d) Covenants, and (e) Materials, (3) Consents to comply with the requirements of this FTA Award, and (4) Agrees to all terms and conditions set forth in this Grant Agreement. Executed By: City Transit Management Company, Inc.