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Home My WebLink AboutOrdinance - 9837-1995 - Adoptingbudget Fiscal Year Fund Transfers. - 09/14/1995First Reading September 14, 1995 Item #38 Second Reading September 28, 1995 Item /123 ORDINANCE NO. 983 7 1 AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR FISCAL YEAR 1995-96 PROVIDING FOR NECESSARY TRANSFERS OF FUNDS BETWEEN ~CCOUNTS AND DEPARTMENTS, IF REQillRED; APPROPRIATE FUNDS FOR TIIE 1995-96 FISCAL YEAR BUDGET OF THE CITY OF LUBBOCK; ESTABLISmNG CIVIL SERVICE CLASSIFICATIONS; AND PROVIDING FOR A SAVINGS CLAUSE. I j WHEREAS, the City Manager has prepared certain figures as a 1995-96 fiscal year bidget and has submitted the same to the City Council; and I WHE~A:S, the City Manager, filed such proposed budget with the City Secretary for the fikcal year begmnmg October 1, 1995; and · · I WHEREAS, the City Secretaey did post notice that such proposed budget had been filed ,d a public hearing called thereon by the City Council in City Hall; and I WHEREAS, the City Council determined such proposed budget for fiscal year 1995-96 t~ be appropriate and correct in all respects and that all requirements of the law have been satisfied; NOW THEREFORE: I BE IT ORDAINED BY THE CITY COUNCIL OF TIIE CITY OF LUBBOCK: ! . SECTION 1. THAT the budget proposed by the City Manager for the fiscal year 0 1 tober 1, 1995, through September 30, 1996, BE and the same is hereby approved and adopted. SECTION 2. THAT the figures prepared and submitted by the City Manager for the 1 95-96 fiscal year budget BE and the same are hereby approved in all respects. SECTION 3. THAT any necessary transfer of funds between accounts, departments or ptograms by the City Manager for City purposes or as a result of unusual or unforeseen c~nditions during the administration of the 1995-96 fiscal year budget BE and are hereby althorized and approved. 1 SECTION 4. THAT the several amounts, as set forth in the proposed 1995-96 fiscal year budget BE and are hereby appropriated to the objects and purposes named, subject to n~tification in accordance with Section 3 hereto if necessary. i SECTION 5. THAT a copy of the 1995-96 fiscal year budget shall be filed with appropriate officials as required by law. SECTION 6. THAT in accordance with Section 7-34 of the Code of Ordinances of the . C ty of Lubbock, the civil service classifications and positions set forth in the 1995-96 fiscal year b dget BE and the same are hereby established by Ordinance. No Text I 1 SECTION 7. THAT should any section, paragraph, sentence, clause, phrase or word of ~s Ordinance be declared unconstitutional or invalid for any reason, the remainder of this Otidinance shall not be affected thereby. I AND IT IS so ORDERED. Pdssed by the City Council on first reading n this 14t P.sed by the City Council on second readi g on this 2 I j OVED AS TO CONTENT: nald G. Vandiver, First Assistant C ty Attorney dp:ccdocs\bdgt9596.ord t"" 7,199S (' No Text No Text n r r ~-"' [ r ·r [_ [ r r r r r [ r r r r r CITY OF LUBBOCK PROPOSED BUDGET FISCAL YEAR 1995-96 CITY OF LUBBOCK Lubbock, Texas ITEM 3 8 "' • ~ ! ......., I : f ! ....... I ~ ' ' -: r r .. r \. r ! I ,... ! i ,.. ' . r ' ,..., i ' 1 r t r r- 1 b f i . -! l ' """ ! r .! ' -! . ~ ' City of Lubbock Mission Statement The City of Lubbock is committed to the efficient delivery of quality products and services to its citizens. We, the employees, fulfill the mission through personal and organizational commitment to the following values: • Accountability, accepting responsibility as stewards of public resources, and investing pride in our work; • Initiative, taking positive action to accomplish our mission; • Respecting our differences, treating each other with understanding and dignity; • Development, enhancing our skills and increasing our knowledge to achieve our personal best; • Innovation, searching for new and creative ways of doing business; • Communication, each employee openly sharing and receiving infonnation; • Leadership at all levels, challenging the process, inspiring the vision, and modeling the way; • Teamwork, approaching decision-making and problem-solving by involving all employees, focusing on people first, then processes; • Continuous improvement as a way of life. We believe that our commitment is the foundation of all our endeavors to make our communif:tJ a better place now and for future generations. -I I _I -I -I ~I _I I -I ~ I I . I ,.... r I, ,... ' I r I. ' l'i I I I ~ i I t r • r l ,... I I r ,..,. I I '" ' ,... I i TABLE OF CONTENTS PROPOSED PROGRAM OF SERVICES-1995-96 Summaries and Detail SECTION I. BUDGET MESSAGE -1995-96 City Manager's Letter of Transmittal... .................................................... I SECTION II. SUMMARY/INFORMATION -1995-96 Economic Overview .............................................................................. 1 Summary of Operating Funds ............................................................... 3 Estimated Ad Valorem Tax Revenue and Distribution ........................................................................................... 4 General Obligation Debt Service Fund Summary .................................. 5 Fund Structure ...................................................................................... 7 Capital Projects Budget All Fund Summary ........................................... 8 Organization Chart of City of Lubbock ................................................. 10 Expanded Programs ............................................................................ 11 Summary of Full-time Authorized Positions ......................................... 13 SECTION Ill. FUND SUMMARIES --1995-96 GENERAL FUND GENERAL GOVERNMENT: General Fund Overview ...................................................................... 17 Schedule of Estimated Revenues ........................................................ 25 Schedule of Expenditures ................................................................... 32 General Government Departmental Summaries City Council. ........................................................................................ 36 City Manager .......................................................... ,,,,. ......................... 38 City Secretary ..................................................................................... 40 Legal ................................................................................................... 43 Budget & Research ........................................................... ; ................. 46 Microfilm ............................................................................................... 48 Internal Audit. ...................................................................................... 50 Municipal Court ......................... , ......................................................... 52 Public Information ............................................................................... 55 SUPPORT SERVICES: Support Services Departmental Summaries Accounting and Reporting ................................................................... 57 Purchasing .......................................................................................... 59 Table of Contents Proposed Program of Services 1995-96 Summaries and Detail {Continued) STRATEGIC PLANNING: Strategic Planning Departmental Summaries Comprehensive Planning .................................................................... 62 TRANSPORTATION: Transportation Departmental Summaries Engineering and Design ...................................................................... 65 Traffic Engineering Operations ............................................................ 67 Paved Streets ..................................................................................... 69 Unpaved Streets ................................................................................. 71 Street Cleaning· ................................................................................... 73 Storm Sewer Maintenance .................................................................. 75 Concrete Construction ......................................................................... 77 Street/Drainage Engineering ............................................................... 79 CUL TURAULEISUREIRECREATION: CulturaVLeisure/Rec Departmental Summaries Cultural Art Services ........................................................................... 81 Outdoor Recreation ............................................................................. 84 Library Administrative Services ........................................................... 87 Library Public Services ........................................................................ 90 Extension Services .......................................................................... : .. 92 Library Collection Services .................................................................. 94 Civic Center ........................................................................................ 96 Auditorium-Coliseum ........................................................................... 99 Park Maintenance/ROW .................................................................... 1 01 Park Development ............................................................................. 1 03 Cemetery ................................................................ .' .......................... 1 05 Indoor Recreation ............................................ ~ .................................. 1 08 HEALTH: Health Departmental Summaries Personal Health Programs .......................................... : ...................... 111 Laboratory Services ........................................................................... 113 Animal Control Shelter ....................................................................... 116 Animal Control Field ........................................................................... 119 Environmental Inspection ................................................................... 121 Vector Control .................................................................................... 124 Building Inspection ............................................................................. 127 Community Services .......................................................................... 130 r i r r n ~ I r ' I I I I r l !""" ! ,. I r l ' r ,..... r . r r Table of Contents Proposed Program of Services 1995-96 Summaries and Detail (Continued) HUMAN RESOURCES: Human Resources Departmental Summaries Human Resources .............................................................................. 132 Human Relatlons ................................................................................ 135 Fire Departmental Summaries Administration .................................................................................... 137 Prevention ......................................................................................... 140 Tralning .............................................................................................. 143 Equipment Maintenance ..................................................................... 145 Suppression ....................................................................................... 147 POLICE: Police Departmental Summaries Administration .................................................................................... 149 Tralnlng ........................................ -...................................................... 152 Automated Records ............................................................................ 154 Investigations ..................................................................................... 157 Patrol ................................................................................................. 159 STREET LIGHTING: Street Lighting Departmental Summaries _ Street lighting .................................................................................... 161 INFORMATION AND COMMUNICATION SERVICES: Information & Communication Ser Departmental Summaries Emergency Management ....... : ........................................................... 163 NON-DEPARTMENTAL: Non-Departmental Summaries General Multipurpose ......................................................................... 166 Table of Contents Proposed Program of Services 1995-96 Summaries and Detail (Continued) ELECTRIC REVENUE FUND Electric Fund Overview ..........•.................................•............•......•.•.•. 167 Summary of Revenues and Expenditres ............................................ 168 Electric Utilities Departmental Summaries Administration .................................................................................... 170 Promotion .......................................................................................... 172 Production Operations ........................................................................ 174 Production Malntenance ..................................................................... 176 Distribution Engineering ..................................................................... 178 Distribution Underground Lines .......................................................... 180 Distribution Overhead Lines ............................................................... 182 Distribution Customer Service ............................................................ 184 Distribution Substations ...................................................................... 186 Distribution Meter Shop ...................................................................... 188 Public Utilities Collections Field Services ........................................... 190 Public Utilities Collections Customer Service ..................................... 192 WATER FUND Water Fund Overview ........................................................................ 194 Summary of Revenues and Expenditures .......................................... 195 Water Utilities Departmental Summaries Water Utilities Administration ............................................................. 197 Engineering ........................................................................................ 199 Metering and Customer Service ......................................................... 201 Equipment Maintenance ..................................................................... 203 Pipeline Maintenance ......................................................................... 205 Laboratory Services ........................................................................... 207 Pumping and Control ......................................................................... 209 Water Treatment ................................................................................ 211 Water Production ............................................................................... 213 SEWER FUND Sewer Fund Overview ........................................................................ 215 Summary of Revenues and Expenditures .......................................... 216 Sewer Departmental Summaries Water Reclamation ............................................................................ 217 Wastewater Collection ....................................................................... 219 Land Application ................................................................................ 221 Monitoring Pretreatment ............................. : ....................................... 223 Wastewater Laboratory ...................................................................... 225 r j . ' ' i. . '. r-l r i . \ . ,... \ l l j r i I t ' r I r l r r . ' Table of Contents Proposed Program of Services 1995-96 Summaries and Detail (Continued) SOLID WASTE FUND Solid Waste Fund Overview ............................................................... 22.7 Summary of Revenues and Expenditures .......................................... 229 Solid Waste Departmental Summaries Residential Collectlons ................................................................. ~ ..... 231 Commercial Collections ..................................................................... 233 Solid Waste Disposal ......................................................................... 235 Contractual Services .......................................................................... 237 Recycling Collectfon ........................................................................... 239 AIRPORT FUND Airport Fund Overview ....................................................................... 241 Summary of Revenues and Expenditures .......................................... 242 Airport Departmental Summaries Administration and Marketing ............................................................. 244 Operations ......................................................................................... 246 Maintenance ...................................................................................... 248 Security .............................................................................................. 250 Security Access .................................................................................. 252 Parking .............................................................................................. 254 GOLF FUND Golf Fund Overview ........................................................................... 256 Golf Departmental Summary .............................................................. 257 · STORMWATER FUND Stormwater Fund Overview ................................................................ 258 Summary of Revenues and Expenditures .......................................... 259 Stormwater Departmental Summary Stormwater ......................................................................... , ................. 260 INTERNAL SERVICE FUND Internal Service Fund Overview ......................................................... 262 Summary of Revenues and Expenditures .......................................... 264 Internal Service Departmental Summaries Fleet Services Maintenance ............................................................... 267 Fleet Services Management ............................................................... 269 Fleet Services -Auto Parts ................................................................. 272 Communications ................................................................................ 274 Table of Contents Proposed Program of Services 1995-96 Summaries and Detail (Continued) Radio Shop ........................................................................................ 277 Central Warehouse ............................................................................ 280 Printing and Office Supplies ............................................................... 283 Building Services ............................................................................... 286 Building Maintenance ................................................. · ........................ 289 Custodial Services ............................................................................. 292 lnfonnation Services .......................................................................... 295 Environmental Compliance ................................................................ 298 SELF INSURANCE FUND Self Insurance Fund Overview ........................................................... 300 Self Insurance Departmental Summaries Self Insurance .................................................................................... 301 Self Insurance -Health ....................................................................... 304 TRANSIT FUND Transit Fund Overview ....................................................................... 307 . Transit Departmental Summary Transit ......................................................... ~ ..................................... 308 ECONOMIC DEVELOPMENT FUND Economic Development Fund Overview ............................................ 311 Summary of Revenues and Expenditures .......................................... 312 Economic Development Fund Summaries Hotel/Motel Tax .................................................................................. 313 Hotel/Motet Fund Summary ................................................................ 314 Economic Development Departmental Summaries Business Development Support Services ........................................... 315 Small Business Development Center ................................................. 317 Contract Procurement Center ............................................................. 319 COMMUNITY DEVELOPMENT Community Development Fund Overview ........................................... 321 Community Development Administration ........................................... 322 Community Development Housing ..................................................... 324 -, / .. r ,.. I . ' ' r ' i r: t l t'!. ! r ' """ J ~ ' ~ i I ... l -l ' ,... ; ; ,.. ' I f"" ' I l -l .,.... ' Table of Contents Proposed Program of Services 1995--96 Summaries and Detail (Continued) SECTION IV. UNFINANCED EXPANDED PROGRAMS • 1995-96 General Fund ..................................................................................... 326 Water Fund ........................................................................................ 333 Airport Fund ....................................................................................... 334 Internal Service Fund ......................................................................... 336 SECTIONV. APPENDIX • 1995-96 Statistical Data ................................................................................... 339 ~;. ·- - .- - r . ,.. J ' r-! ' t. r-1 L . ,. l < ' ' """i I ' I l ' r ' . ,,.. ' r I City of Lubbock P.o. sox eooo Lubbock, Texas 79457 806-767-3002 Honorable Mayor and Members of the City Council City of Lubbock Lubbock, Texas 79457 August 15, 1995 Office of The City 1\lanagcr We are pleased to present a budget for Fiscal Year 1995-96 that meets all legal requirements and accepted administrative practices. The driving force behind the City of Lubbock policy and administrative decisions, actions and priorities has been to insure that there is constructive and well-formulated change for the betterment of our community and region. This year's budget reflects not only this philosophy, but also the concept of re-investing in not only maintenance, but in improving our asset base via aggressive cost recovery and critical analysis of current processes. Organizations have limited resources and thus limited numbers of programs or services they can attempt. Therefore the methods we use and fundamental choices we make· are at the very heart of the budgeting process. And, we are proud to say that we have done well in terms of maintaining a solid, financially sound organization. We continue to involve a much larger segment of our workforce in the budget-preparation process and decision-making forums at all levels. At the same time we emphasize our expectations of sound financial and operational decision making by our employees and organizational leaders. This year there was significant emphasis on thinking and acting strategically with all departments initiating a strategic planning process which links decisions on resource allocation to community, council or organizational priorities and goals. Our organization has achieved many significant accomplishments to date. However, there are still significant challenges ahead as we move toward a creating a truly entrepreneurial organization that continues to challenge the process. In developing the FY 1995-96 budget, staff focused on City Council goals and directives outlined by the City Manager, as well as community-wide goals emerging from the Goals for Lubbock. CITY COUNCIL GOALS: • Reshape Corporate Culture -Incorporate more fully critical evaluation and analysis of the status quo. Develop sound processes and methodology to move toward cost recovery and where appropriate -divestiture. • Develop a flexible, well-coordinated economic development plan that allows for facilitation of public-private partnerships as well as intergovernmental coordination. • Take a leadership role in addressing the Issue of juvenile crime. Honorable Mayor and Members of the City Council City of Lubbock (Continued) MANAGER PRIORITIES: • Implement strategic thinking in the organization and critically evaluate the status quo. • Focus on cost recovery. • Build infrastructure reserves for parks, facilities, and streets via operational cost savings and revenue enhancements. • Hold the line on personnel-no net increase in head count except in public safety. Continue . to scrutinize personnel costs as percent of budget. • Focus on technology enhancements. • Reduce cost of fleet. • Evaluate and plan for environmental and safety regulations. • Develop a comprehensive plan to monitor and address legislative issues. FINANCIAL POLICIES: • Build infrastructure reserves for maintenance of parks, facilities and streets. Maintain an adequate funding level for the Permanent Capital Maintenance Fund. • Maintain a 2 month operating reserve fund. • Minimize tax increase and fee increases. • Utilize rate stabilization funds to level out anticipated rate increases in Enterprise Funds where possible. A brief summary overview of each Fund is provided in the proposed budget document preceding each Fund section. The proposed budget for FY 1995-95 is the product of a budgeting process that includes many hours of Intensive work by the entire staff. We have made every effort to insu·re that this budget reflects the priorities and policies of the City Council and provides the citizens of Lubbock with quality products and services. We are confident it will provide the necessary framework for another successful year for the City of Lubbock. Sincerely, Bob Cass City Manager ii - - , . •• r ,. l I r ,.. j ! f""' -' !,.. .. I ' i ' : ; r i i ' r-1 I . I •• . I SUMMARY INFOR:MATION I . • . . • ! -, - ·-- -I l 1. i I ....... I I ' ~ ... , ri l ! I J I r- 1 .. ,.. I . t r I ' -I ,... ' r \ ..... ! I l . ,.,. l -f ~. . ,... i -I ' r I ' . ECONOMIC OVERVIEW FOR FISCAL YEAR 1995-96 The economic picture in Lubbock is stable. As of April, most of the indicators tracked by . the Lubbock Economics Council were higher during the first part of 1995 than in 1994. Construction industry activity indicates a modest growth in the economy during the upcoming year. During calendar year 1994, there were 716 new housing starts which is a 3.6 percent increase over 1993. During the first five months of 1995 there have been an additional 281 new residential housing starts. Additional activity is anticipated once the 550 bed psychiatric facility for the Texas Department of Corrections in completed. This unit will employ approximately 800 people. Local employment figures remain steady with a March 1995 unemployment rate of 3.9 percent. This compares to the unemployment rate of 5.0 percent for March 1994. However, the total number of employed persons did increase by 2,900 from March 1994 to March 1995 which corresponded with a 2,600 increase in the civilian labor force. Along with the modest increase in the building activity, the number of real estate sales have also increased. However the dollar value for multiple listing service sales for 1994 decreased $19 million, or 10 percent over the same period for the last year. Retail sales increased 10 percent from 1993 to 1994. In 1993, Lubbock retailers recorded $2,385,584,221 in sales compared to $2,577,512,542 received in 1994. Unfortunately for City revenues, some of this increase comes from sales which are not subject to the local option sales tax. However, the increased retail activity is very positive news for the City . Deposits held in Lubbock banks increased by 1.6 percent in 1994 over 1993. Lubbock bank deposits grew from 2.45 billion in 1993 to 2.49 billion in 1994. In 1994 approximately 3.06 million bales of cotton were produced in the 25 counties surrounding Lubbock. This compares to a 1 0-year average of 2,103,000 bales, 40 percent above normal or $750,000 on a 10 year average. Outlook for cotton production is expected to be in the average range around the 3 million mark, primarily as a result of weather delay. The State of Texas will produce 5,200,000 bales. So you can see, our West Texas crop is about 2/3 of all of Texas production in cotton. This year the 25 counties surrounding Lubbock will exceed the volume of production of any other cotton producing state in the U.S. These 25 counties would rank 6th in terms of largest producing countries in the world. 1 Economic Overview for Fiscal Year 1994-95 (Continued) The local inflation rate for 1994 was estimated at 4.1 percent. This is higher than the national inflation figure of 2.7 percent for 1994. For the first 4 months in 1995, the inflation rate is at 4.9 percent. Overall, the Lubbock economy appears to be in fairly good shape. The trend of sluggish growth and decline has been offset by increases in many areas. This level of growth is refleCted in budgeted revenues and expenditures proposed for city services in 1995-96. 2 - - - ,... ,.,.. I. ,- l r . . ~ I ' r j ' ' r: t i ... I l r ! ,' \ ' ' r r i r CITY OF LUBBOCK SUMMARY OF OPERATING FUNDS 1995-96 The accounts of the City of lubbock are organized by Fund. The General Fund accounts for the general operating expenses of the City and is financed by general tax revenue, fees, fines, charges for services and other miscellaneous sources. The Enterprise Funds are Electric, Water, Sewer, Solid Waste Manage- ment, Airport, and Golf, and are financed solely by charges for services provided by these centers. As a general rule, tax revenue does not support enterprise operations nor do revenues gained from charges for enterprise services support General Fund activities. The exception to this rule is for Airport debt service which was approved by voters as tax supported projects. The Internal Services Fund reflects charges for services furnished by designated City departments to other City departments. These charges are already reflected in the revenues and expenditures of the General and Enterprise Funds. Therefore, revenenus and expenditures of the Internal Services Fund are shown separately to avoid double counting . Beginning balances reflect unrestricted cash and investments as reported in the 1994 Annual Financial Statement plus any balance budgeted in the Revised 1994-95 budget. · PROJECTED PROJECTED BEGINNING REVENUE& OPERATING OTHER EXP. ENDING FUND BALANCE TRANSFERS EXPENSES & RESERVES BALANCE -------------------------- GENERAL $9,100,485 $73,399,426 $66,858,578 $6,540,848 $9,100,485 ELECTRIC $7,919,868 56,306,359 42,065,324 14,241,035 7,919,868 WATER $2,469,867 27,565,808 11,263,893 16,301,915 2,469,867 SEWER $3,580,771 15,353,169 6,466,137 8,887,032 3,580,771 SOLID WASTE $709,554 16,830,418 9,290,675 7,539,743 709,554 AIRPORT $209,060 5,036,823 4,253,582 783,241 209,060 TRANSIT $0 4,652,000 4,652,000 0 0 STORMWATER $23,998 1,846,305 647,784 1,198,521 23,998 ECON. DEV. $0 3,622,460 2,568,572 0 1,053,888 DEBT SERVICE $730,100 20,074,615 20,804,715 0 0 LESSTRANSF $0 (12,956,637) 0 (12,956,637) 0 -------------------- TOTAL ALL 0 FUNDS $24,743,703 $211,730,746 $168,871,260 $42,535,698 $25,067,491 =========== =========== ------------------------------------------------------------------ INTERNAL SERV. CHARGE $0 $7,628,499 $7,550,839 $0 77,660 3 FISCAL YEAR 1995-96 PROPOSED SCHEDULE OF ESTIMATED REVENUES GENERAL PROPERTY TAXES NET ASSESSED VALUATION: Estimated Assessed Valuation Less: Exemptions Less: Loss to Ag Use Net Assessed Valuation $5,632,568,157 (196,977 ,895) (37,305,943) $5,398,284,319 =============== ESTIMATED PROPERTY TAX COLLECTIONS: Net Assessed Valuation Proposed Tax Rate Per $100 Valuation Estimated Tax Levy TAX COLLECTIONS DISTRIBUTION SCHEDULE: General Fund Revenue Interest and Sinking Fund Economic Development Fund Totals PCTOFTOTAL TAX RATE 67.67% 27.21% 5.12% 100.00% ========·======= DISTRIBUTION OF ESTIMATED TAX REVENUE: General Fund Revenue Interest and Sinking Fund Economic Development Fund Total Estimated Tax Revenue 4 $5,398,264,319 0.5859 $31,628,548 TAX RATE DISTRIBUTION $0.3965 0.1594 0.0300 $0.5859 ==================== 100% COLLECTION $21 ,404,197 $8,604,665 $1,619,485 $31,628,548 ==================== - - - r ! l J ' s ANNUAL DEBT SERVICE REQUIREMENTS 1983-84 TO 1995-96 24 .---------------------~------------------------------------~ 22 20 18 16 € 14 (/) ~ 12 :::i ..J 10 :E 8 6 4 2 0 1983-84 1985-86 1987-88. 1989-90 1991-92 1993-94 1995-96 1984-85 1986-87 1988-89 1990-91 1992-93 1994-95 F G.o. BONDS m REVENUE soNosl Over the years, the City of Lubbock has issued both general obligation and revenue bonds as long term debt to finance its capital improvement program. General obligation debt service for 1995-96 is $20,707,508 Revenue bond debt service will be $5,043,753. The above graph displays a history of general obligation and revenue bond debt service paid by the City of Lubbock. 6 r-1 r r ,.. t. r . ', I Gerneral Fund -General Capital Projects - Fire Station Capital Projects l ' : :~::~ ~!~~~~ :~~:: f-Street Lighting Capital Projects City of 'Lubbock Fund Structure I Electric Fund r-Capital Projects 1-Permanent Capital Maintenance I Water Fund -Capital Projects -Permanent Capital Maintenance r-r-Traffic Control System Capital Projects ' 1-Storm Sewer System Capital Projects '-System Improvement -System Improvement ' , 1-Permanent Street Maintenance r I r l ' "-Permanent Capital Maintenance I Solid Waste Management Fund I Airport Fund I l Golf Fund I Stormwater Fund ' I Sewer Fund -Capital Projects r-Permanent Capital Maintenance -System Improvement I Internal Services Fund r J I i_,~~ .... ~~ >iM~""~ ' ' n r t I ,... I ,... ! r : r r J r-Capital Projects '-Permanent Capital Maintenance 1-Capital Projects 1-Capital Projects '-Capital Projects -Capital Projects -Permanent Capital '-Permanent Capital -Permanent Capital Maintenance Maintenance Maintenance "-PFC Capital Projects 7 i ~ • ~ FISCAL YEAR 1995-96 CAPITAL PROJECTS BUDGET ALL FUND SUMMARY The Capital Projects Budget identifies major capital items that are not funded directly through the general operating budget. It provides for the purchase of major equipment and it finances the construction and renovation of major facilities. Sources of funding for capital projects include transfers from operating funds, general obligation bonds, revenue bonds, permanent capital maintenance funds, revenue sharing, and federal and state grants. The two major categories of capital funds are Permanent Capital Maintenance Funds {PCMF) and Capital Project Funds. PCMF funds usually receive allocations from major facilities and equipment. The Capital Projects Funds are usually financed through bond funds or various grants and are used for new purchases and new construction. Following is a summary of all capital project funds. CURRENT REVISED PROPOSED FUTURE FUND NAME BUDGET FY 1994-95 FY 1995-96 YEARS TOTAL ----------------------------------------------------------------------------------------------------------------------- ELECTRIC CAPITAL PROJECTS $7,365,000 $0 $0 $0 $7,365,000 ELECTRIC PERM CAPITAL MAINTENA 7,147,500 0 780,000 0 7,927,500 ELECTRIC SYSTEM IMPROVEMENT 4,815,330 0 3,212,000 0 8,027,330 WATER CAPITAL PROJECTS 83,268,897 0 50,000 0 83,318,897 WATER PERMANENT CAPITAL MAINTE 2,062,000 0 1,012,500 0 3,074,500 WATER SYSTEM IMPROVEMENTS 2,334,000 0 1,305,000 0 3,639,000 SEWER CAPITAL PROJECTS 53,513,794 0 353,000 0 53,866,794 SEWER PERMANENT CAPITAL MAINT 690,000 0 365,000 0 1,055,000 - SEWER SYSTEM IMPROVEMENT 1,124,000 0 399,000 0 1,523,000 - SANITATION CAPITAL PROJECTS 8,529,600 0 3,318,900 0 11,848,500 SANITATION PERM CAPITAL MAINTE 2,593,000 0 1,043,250 0 3,636,250 AIRPORT CAPITAL PROJECTS 11,201,500 0 1,144,000 18,000 12,363,500 ...... AIRPORT PERMANENT CAPITAL MAIN 1,315,000 0 187,000 0 1,502,000 AIRPORT PFC FUND 5,293,000 0 3,122,000 0 8,415,000 STORMWATER CAPITAL PROJECTS 1,143,374 0 0 0 1,143,374 - INTERNAL SERVICE CAPITAL PROJE 3,892,237 0 0 0 3,892,237 INTERNAL SERVICE PERM CAPT MAl 689,000 0 0 0 689,000 FIRE STATION CAPT PROJ 0 0 9,915,500 0 9,915,500 .-. PARKS CAPITAL PROJECTS 4,067,480 0 1,178,750 136,000 5,382,230 STREET CAPITAL PROJECTS 31,298,500 0 1,826,000 0 33,124,500 STREET PERM CAPT MAINTENANCE 1,200,000 0 1,722,648 0 2,922,648 - STREET LIGHTING CAPT PROJ 954,000 0 593,000_ 0 1,547,000 TRAF CTRL SYST CAPT PROJ 944,300 716,200 230,000 95,000 1,985,500 STORM SEWER CAPT PROJ 940,000 0 0 0 940,000 - GENERAL CAPITAL PROJECTS 13,450,567 20,000 0 0 13,470,567 GENERAL PERM CAPITAL MAINTENAN 7,604,706 0 2,302,900 9,224,205 19,131,811 ----------------------------------------------------------------------------- Total Project Budgets $257,436,785 $736,200 $34,060,448 $9,473,205 $301,706,638 8 \· ":r ; ' ' FISCAL YEAR 1995-96 f CAPITAL PROJECTS BUDGET ALL FUND SUMMARY CURRENT REVISED PROPOSED FUTURE ~ SOURCE OF FUNDS BUDGET FY 1994-95 FY 1995-96 YEARS TOTAL I --------------------------------------------------------------------------------------------- 1996 G.O. BONDS $0 $0 $988,000 $95,000 $1,083,000 r 1996 C.O. BONDS $0 $0 $13,037,500 $0 $13,037,500 t PARKS CAPITAL PROJECT FUND 663,355 0 190,750 136,000 990,105 1988 G.O. BONDS 1,406,000 0 0 0 1,406,000 ,... 1989 G.O. BONDS 6,900,000 0 0 0 6,900,000 ! '' 1991 REVENUE BONDS 5,000,000 0 0 0 5,000,000 1991 G.O. BONDS 1,521,000 0 0 0 1,521,000 ,_ ' 1992 C.O. BONDS 4,000,000 0 0 0 4,000,000 t ' ' 1993 G.O. BONDS 16,684,125 60,000 1,826,000 0 18,570,125 ,. 1995 G.O. BONDS 3,501,500 460,000 0 0 3,961,500 . STATE SIGNAL MAINTENANCE AGREE 0 6,750 0 0 6,750 l ' STREET CAPITAL PROJECT FUND 14,641,500 0 0 0 14,641,500 r PERM STREET MAINT CAP PROJ FUN 1,200,000 0 1,722,648 0 2,922,648 I STREET LIGHTING CAP PROJECT FUN 954,000 0 593,000 0 1,547,000 . ' MPOFUNDS 0 40,000 0 0 40,000 #fliC TRAFFIC CONTROL CAP PROJ FUND 287,300 149,450 230,000 0 666,750 l STORM SEWER CAPITAL PROJ FUND 940,000 0 0 0 940,000 i ' FRIENDS OF THE LIBRARY CONTRIB 0 20,000 0 0 20,000 r. GENERAL CAPITAL PROJECT FUND 2,156,067 0 0 0 2,156,067 : ! ' ' GENERAL PERM CAP MAINT PROJ FU 7,604,706 0 2,302,900 9,224,205 19,131,811 ELECTRIC CAPITAL PROJECT FUND 2,365,000 0 0 0 2,365,000 n ELECTRIC PERM CAP MAINT PROJ FU 7,147,500 0 780,000 0 7,927,500 ELECTRIC SYS IMPROV CAP PROJ FU 4,815,330 0 3,212,000 0 8,027,330 BRAZOS RIVER AUTHORITY 45,879,397 0 0 0 45,879,397 r WATER CAPITAL PROJECT FUND 37,389,500 0 25,000 0 37,414,500 " I WATER PERM CAP MAINT PROJ FUND 2,062,000 0 1,012,500 0 3,074,500 WATER SYS IMPROV CAP PROJ FUND 2,334,000 0 1,305,000 0 3,639,000 r SEWER RATE STABILIZATION FUND 0 0 253,000 0 253,000 i SEWER CAPITAL PROJECT FUND 53,513,794 0 125,000 0 53,638,794 SEWER PERM CAP MAINT PROJ FUND 690,000 0 365,000 0 1,055,000 r SEWER SYS IMPROV CAP PROJ FUND 1,124,000 0 399,000 0 1,523,000 l SANITATION CAPITAL PROJ FUND 8,529,600 0 3,318,900· 0 11,848,500 SANITATION MGT PERM CAP MAINT P 2,593,000 0 1,043,250 0 3,636,250 r FMGRANTAIP 8,106,100 0 1,000,000 0 9,106,100 j ' ' AIRPORT CAPITAL PROJECT FUND 3,972,000 0 32,000 18,000 4,022,000 ,. PFCREVENUE 3,390,400 0 112,000 0 3,502,400 AIRPORT PERM CAP MAINT PROJ FUN 341,000 0 112,000 0 453,000 AIRLINE CONTRACTS 0 0 75,000 0 75,000 r STORMWATER CAPITAL PROJECTS F 1,143,374 0 0 0 1,143,374 i INTERNAL SERVICE CAP PROJ FUND 3,892,237 0 0 0 3,892,237 INTERNAL SERVICE PERM CAP MAINT 689,000 0 0 0 689,000 t""' ------------------------------------------------------------------------------ Total Project Funds $257,436,785 $736,200 $34,060,448 $9,473,205 $301 I 706,638 r 9 Organization Chart City of Lubbock July, 1995 I I MUNICIPAL COURT II CITY ATTORNEY J JAN BLACKLOCK JOHN ROSS .___;~;.;..;..;.;...;;.,;..,.____, cmzeN BOARDS& COMMISSIONS CITIZENS .----'----.-MAYOR: DAVID LANGSTON I CITY COUNCIL I DISTRICT 1: VICTOR HERNANDEZ 1· DISTRICT 2: T.J. PATTERSON DISTRICT 3: WINDY SITTON DISTRICT 4: MAX INCE CIIY.MANAGER BOB CASS DISTRICT 5: RANDY NEUGEBAUER DISTRICT 6: TY COOKE I CITY SECRETARY BETTY JOHNSON BUSINESS DEVELOPMENT ""MICROFILM I MANAGEMENT SERVICES ANNA MOSQUEDA ASSISJANLCII'LMANAGERS. JOEL BEESINGER .... 0 I I SUPPORT . HEALTH& COMMUNITY SERVICES SERVICES MARK HINDMAN DOUG GOODMAN 1-PURCHASING/ • LAB/SUPPORT PRINT SHOP SERVICES roo ACCOUNTING •MEDICAL SERVICES 1-FLEET SERVICES ANIMAL CONTROL I-BUILDING SERVICES • ENVIRONMENTAL INSPECTION '-WAREHOUSE •BUILDING INSPECTION COMMUNITY SERVICES •COMMUNITY DEVELOPMENT/ HOUSING I STRATEGIC PLANNING JIM BERTRAM "'COMPREHENSIVE PLANNING BUDGET & RESEARCH - PUBLIC INFORMATION - AUDIT- ENVIRONMENTAL- I CULTURBI.EISURE ELECTRIC UTILITIES SERVICES ROBERT CAROLYN ALIAMUS MASSENGALE 1-CMC CENTER • ADMINISTRATION/ . PROMOTION roo LIBRARY •ELECTRIC t-INOODRIOUTOODR RECREATION PROMOTION •ELECTRIC I-GOLF DISTRIBUTION r CULTURAL ARTS UTILITY BILLING SERVICES • STREET LIGHTING roo PARK MAINTENANCE/ DEVELOPMENT '-CEMETERY .1 GAVINO SOTELO (1Sn DEBRA BROOKS FORTE' QUENTIN THOMAS I I FIRE INFO. & COMM. SERVICES DON STEVENS TOM TUNING •ADMINISTRATION roo COMMUNICATION CENTER -PREVENTION OPERATIONS EQUIPMENT roo EMERGENCY MAINTENANCE MANAGEMENT 1-SUPPRESSION "'INFORMATION SERVICES '-TRAINING INTERIM DIRECTOR I I TRANSPORTATION POLICE SERVICES GAVINO SOTELO KEN WALKER roo STREETS 1-ADMINISTRATION 1-STREET DRAINAGE I-INVESTIGATIONS !-TRAFFIC !-PATROL I-TRANSIT I-RECORDS I-AVIATION '-TRAINING '-SOLID WASTE I I HUMAN WATER UTLITIES RESOURCES TERRY MARY ANDREWS ELLER BROOK PERSONNEL •CUSTOMER SERVICES SERVICE SELF •ENGINEERING INSURANCE FUND !-MAINTENANCE •HUMAN RELATIONS '"'WATER PROOUCTION r-WATER TREATMENT !-WATER DISTRIBUTION '-WASTEWATER COLLECTION !-WASTEWATER TREATMENT "'LAND APPLICATION r I -r ,..,. ' . ' ,... ' ! ' ' ,... I ! ' ,..... l ! ' ,. I ' I : f'i I I ! n , I r I ,.. ' r r r r i Expanded Programs for 1995-96 Nine expanded programs were approved for fiscal year 1995-96. Descriptions of these programs are provided below: Facilities Manager (Internal Services Fund) $60,615 This package will add a position to Building Services to manage the construction, renovation and upkeep of City facilities. , This position will act as the owner's representative on all building construction projects; review plans and specifications and design work developed by the architecUengineer hired for building construction projects; ensure the contractor and sub-contractors use appropriate construction methods according to the plans and specs; review change orders and work to keep project costs low; develop preliminary building design and cost estimates; and plan for the regular maintenance of major building components. Warehouse Security Fencing (Internal Services Fund) $9,283 This fencing will provide security for the $1.2 million inventory stored at the central warehouse. The fencing and gates will enable the warehouse personnel to control the flow of other than warehouse vehicles and personnel into the area to better safeguard inventory and minimize shortage. Safety Specialist (Self -Insurance Fund) $38,937 This package will provide for an additional employee, supplies, and support equipment to gather data from departments to evaluate their safety programs. This person will assist in the site inspections and primarily be responsible for all reporting from the City to the Workers' Compensation Commission. Communications Center Additions (Internal Services Fund) $87,962 This package will fund an increase in staff through the addition of seven positions: five public safety dispatchers, one supervisor, and one calltaker. These positions will only be funded for the latter half of the year. These additional personnel provide direct support to the police services of the City, and will function as part of the vital link between citizen requests for emergency service and the agencies charged with meeting those requests. Wastewater Lab Chemist (Water/Sewer Utilities) $48,666 A chemist position is needed to help cope with both the 38% increase in the Wastewater Lab's workload from additional industrial monitoring and the 30% increase from USEPA's Good Laboratory Practice (GLP) guidelines. The responsibilities include analyzing samples, operating advanced laboratory equipment and implementing quality programs in accordance with GLP guidelines. 11 2 Vehicles (Water/Sewer Utilities) $39,265 This package will add two vehicles to the Water/Sewer fleet. A 1/2 ton pick up will be used in the Equipment Maintenance center to replace a vehicle that was moved to another section prior to the reorganization. A 1 ton, 4 x 4 vehicle with Cab and Chassis . will help Water Utilities maintain environmental compliance with the Texas Natural Resources Conservation Commission (TNRCC) Agreed Order. Library Northwest Branch (General Fund) $123,994 This package includes the operating expenditures for the new Northwest Branch library that is scheduled to open in August of 1996. Included in this package are the supplies, maintenance and utilities to operate the branch as well as the staff and book expenses for those two months of operation of Fiscal Year 1995-96. Legislative Liaison (General Fund) $75,000 This package will fund the salary, benefits and other operating expenses of the Legislative Liaison. The function of this position will be to coordinate City of Lubbock legislative issues at the state and federal level. This position will help to posture the City to take a proactive approach to address legislation that pertains to issues of concern to the City. Legal Salaries (General Fund) $46,822 This package includes salary increases for the eight City of Lubbock attorneys not including the City Attorney. This is included in the proposed budget, however, the new City Attorney will make the final determination. 12 ,.. PERSONNEL SUMMARY FULL TIME AUTHORIZED AND FUNDED POSITIONS r GENERAL FUND I 1992-93 1993-94 1994-95 1995-96 DEPARTMENT ACTUAL ACTUAL REVISED PROPOSED EXP ,.. I. GENERAL GOVERNMENT f ' CITY COUNCIL 2.00 2.00 5.00 5.00 CITY MANAGER 11.00 10.00 11.00 11.00 (1) r CITY SECRETARY 3.00 3.00 3.50 3.50 l LEGAL 12.00 12.50 14.50 14.50 BUDGET & RESEARCH 6.00 6.00 6.50 6.00 MICROFILM 1.50 1.50 2.00 2.00 ,.. AUDIT 7.00 6.00 2.00 2.00 I ' ' MUNICIPAL COURT 19.00 19.00 ' 19.00 18.00 PUBLIC INFORMATION 4.00 4.00 5.00 5.00 ,.. GENERAL GOVERNMENT TOTAL 65.50 64.00 68.50 67.00 II. SUPPORT SERVICES ,.. ACCOUNTING 12.00 13.00 13.00 13.00 I PURCHASING 7.00 7.00 7.00 7.00 I . SUPPORT SERVICES TOTAL 19.00 20.00 20.00 20.00 .,.... Ill. STRATEGIC PLANNING j ! COMPREHENSIVE PLANNING 11.00 8.00 9.00 8.00 STATEGIC PLANNING TOTAL 11.00 8.00 9.00 8.00 ... f IV. TRANSPORTATION SERVICES ' TRAFFIC ENGINEERING 7.00 6.00 5.00 8.00 TRAFFIC OPERATIONS 21.00 22.00 22.00 19.00 n PAVED STREETS 21.00 21.00 23.00 23.00 UNPAVED STREETS 12.00 12.00 12.00 12.00 STREET CLEANING 8.00 8.00 8.00 8.00 fi STORM SEWER 2.00 2.00 3.00 3.00 ! I CONCRETE CONST 8.00 8.00 8.00 8.00 STREET/DRAINAGE ENG 15.00 16.00 15.00 15.00 ,... TRANSPORTATION SERVS TOTAL 94.00 95.00 96.00 96.00 V. CULTURE & LEISURE SERVICES PS & S ADMINISTRATION 4.00 4.00 0.00 0.00 r CULTURAL ARTS SERVICES 0.00 1.00 2.50 4.00 L OUTDOOR RECREATION 8.00 7.00 6.00 5.00 LIBRARY r ADMINISTRATION 4.00 4.00 4.00 4.00 I PUBLIC SERVICES 21.00 21.00 13.00 14.00 (6) I EXTENSION SERVICES 0.00 0.00 13.00 20.00 ,... COLLECTION SVCS 7.00 7.00 7.00 7.00 I CIVIC CENTER 55.00 53.00 51.00 26.00 • AUDITORIUM/COLISEUM 0.00 0.00 0.00 14.00 PARK MAINTENANCE/ROW 81.00 81.00 82.00 82.00 ,.. PARK DEVELOPMENT 4.00 4.50 4.50 4.50 CEMETERY 10.00 10.00 10.00 9.00 INDOOR RECREATION 25.00 24.00 21.50 22.00 r FINE ARTS SERVICES 2.00 2.00 0.00 0.00 GARDEN & ARTS CENTER 2.00 2.00 0.00 0.00 ' CULTURE & LEISURE SERVICES TOTAL 223.00 220.50 214.50 211.50 fl"--. I I I r 13 i • PERSONNEL SUMMARY FULL TIME AUTHORIZED AND FUNDED POSITIONS GENERAL FUND 1992-93 1993-94 1994-95 1995-96 DEPARTMENT ACTUAL ACTUAL REVISED PROPOSED EXP VI. HEALTH PERSONAL HEALTH SERVICES 14.00 14.00 14.00 14.00 LAB SERVICES 14.00 14.00 14.00 16.00 ANIMAL CONTROL SHELTER SERVICES 9.00 9.00 8.00 8.00 FIELD SERVICES 9.00 9.00 9.00 9.00 ENVIRONMENTAL INSPECTION SERVICES CODES ADMINISTRATION 31.00 30.00 22.00 22.00 VECTOR CONTROL 0.00 0.00 9.00 8.00 BUILDING INSPECTION 11.00 12.00 12.00 12.00 COMM DEVT & NEIGH INITIATIVES COMMUN.& NEIGH. SERV. 0.82 1.00 2.00 2.00 HEALTH TOTAL 88.82 89.00 90.00 91.00 VII. HUMAN RESOURCES HUMAN RESOURCES 11.00 12.00 14.00 14.00 HUMAN RELATIONS 1.00 1.00 1.00 1.00 HUMAN RESOURCES TOTAL 12.00 13.00 15.00 ·15.00 VIII. FIRE ADMINISTRATION 3.00 3.00 3.00 4.00 PREVENTION 8.00 8.00 9.00 9.00 TRAINING 5.00 5.00 5.00 5.00 EQUIPMENT MAINT 4.00 4.00 4.00 4.00 SUPPRESSION 246.00 246.00 246.00 242.00 FIRE TOTAL 266.00 266.00 267.00 264.00 - IX. POLICE ADMINISTRATION 17.00 17.00 15.00 15.00 TRAINING 6.00 6.00 6.00 6.00 RECORDS 21.00 21.00 20.00 20.00 INVESTIGATIONS 83.00 83.00 86.00 86.00 PATROL 217.00 217.00 216.00 224.00 POLICE TOTAL 344.00 344.00 343.00 351.00 X. STREET LIGHTING 6.00 6.00 6.00 6.00 XI. INFO & COMM SERVICES EMERGENCY MANAGEMENT 1.00 0.00 1.00 1.00 INFO & COMM SERVICES TOTAL 1.00 0.00 1.00 1.00 GENERAL FUND TOTAL 1,130.32 1,125.50 1,130.00 1,130.50 GRANT FUNDED TOTAL 65.40 67.00 68.00 65.00 (8) TOTAL IN BUDGET 1,195.72 1,192.50 1,198.00 1,195.50 (15) 14 No Text PERSONNEL SUMMARY FULL TIME AUTHORIZED AND FUNDED POSITIONS ELECTRIC FUND 1992-93 1993-94 1994-95 1995-96 DEPARTMENT ACTUAL ACTUAL REVISED PROPOSED ADMINISTRATION 4.00 4.00 4.00 4.00 PROMOTION 12.00 10.00 10.00 10.00 ADMIN & PROMOTION TOTAL 16.00 14.00 14.00 14.00 PRODUCTION OPERATIONS 26.00 26.00 26.00 28.00 MAINTENANCE 17.00 17.00 17.00 17.00 PRODUCTION TOTAL 43.00 43.00 43.00 45.00 DISTRIBUTION ENGINEERING 20.00 19.00 18.00 16.00 UNDERGROUND LINES 17.00 17.00 16.00 16.00 OVERHEAD LINES 26.00 23.00 26.00 26.00 CUSTOMER SERVICE 16.00 16.00 16.00 16.00 SUBSTATIONS 7.00 7.00 7.00 7.00 METER SHOP 6.00 6.00 6.00 6.00 DISTRIBUTION TOTAL 92.00 88.00 89.00 89.00 -. COLLECTIONS FIELD SERVICES 28.00 27.00 27.00 27.00 CUSTOMER SERVICE 28.00 28.00 28.00 28.00 (BILLING & COLLECTION) COLLECTIONS TOTAL 56.00 55.00 55.00 55.00 LP&L TOTAL 207.00 200.00 201.00 203.00 ·- 16 r ,.. l t. ,... f ,.. t. r L r ! ' ; r ' ' . . ,... l ,... ·r GENERAL FUND No Text ,.. I ,... r r r- l . r t . r i i ,, r \ ' ,_ i I r ' I \ . r \ ,... I ! r t . r ,.... r r ' j l \ ' GENERAL FUND PROPOSED BUDGET 1995·96 Overview The General fund provides basic city services which are appropriately supported through tax revenues and user fees. These activities include enforcement and safety services such as: police; fire; zoning; building inspection and code enforcement; environmental health and the municipal court. Public services such as libraries, parks, recreation, basic health services and Civic Center operations are also offered by the General Fund. In addition, the General Fund provides the management operations necessary to insure public funds are wisely and equitably distributed. Ero_p__o_sed 1995-96 Revenues General Fund revenues for FY 1995·96 are projected to be $73,399,426. This represents an increase of $4,435,117 or 7% over the 1994·95 budget amount. Growth in the economy and tax base offset declines in several small revenue sources. As the· pie chart below indicates, nearly two thirds o{ the General Fund budget is derived through various forms of tax revenue. This year, the largest single source is sales tax, followed closely by property tax revenues. This is due to the 1/8 cent additional sales tax for the reduction of property tax as a result of the 1995 election. The amount and percentage for each category is shown in the pie chart and discussed in the following paragraphs. The Schedule of Estimated General Fund Revenues begins on page 25. I General Fund Revenue 1995-961 · · (2.0%) Other {6.9%) Franchise Fees (0.8%) Other Taxes (3.8%) Charges for Services (30.5%) Sales Tax (1.3%) Licenses and Permits 17 (29.2%) Property Tax (1.2%) Intergovernmental (3.4%) Fines (2.2%) Interest (18.7%) Transfers General Fund (continued) Property tax valuations continue to increase. This year, an increase of $247 million is a favorable trend. Of this increase, $111 million is in new construction values added to the tax roll since last year. In addition to the new value added, existing property values increased $136 million. As the graph below indicates, property value growth has been steady over the past few years. !Property Tax Net Assessed Valuations I 6~----------------------------------------~ 5.39 4 2 0 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 General Fund property taxes, delinquent taxes and penalty and interest on taxes decrease from $21,690,161 to $21,404,197 ( 2%) due to the decrease in property tax rates from 64 cents in 1994-95 to 58.59 cents in 1995-96. This was passed by the voters in January 1995 and will become effective October 1, 1995. City sales tax receipts are projected to increase $1,000,000, or 5% from the approved 1994-95 amount. This projected amount improves on a trend of fairly stable growth in retail sales over the last few years and more closely reflects the actual revenue trend which was revised up at mid year. This is good news for the City, but it is even better news for Lubbock retailers who will produce additional retail sales. In addition, a new line item for the additional1/8 cent sales tax has been added to the general fund summary. This $2,398,033 will offset any reduction in property tax. The following graph displays the history of sales tax receipts over a 10 year period. Again, $2,398,033 of that increase is a result of a shift in revenues from property tax to sales tax. 18 - i ,.. ! , r l' r- 1 ,, r- 1 ' \ . r I .. ,_ f i ' ,... I I ' ' r I, ' r r ! r ; I . r i r r General Fund (continued) [Sales Tax Revenue - 1 0 Year Trend I 25~----------------------------------------~ 20 U) 15 r::: ,g ~ 10 5 0 22.39 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 Telephone franchise fees will remain flat over the 1994-95 approved budget. The increase in 1993-94 was due to a correction made to adjust franchise fee to comply with the ordinance. We will be re-negotiating the franchise agreement with Southwestern Bell in the next few months but do not know yet what increase, if any, will be realized. Franchise fees for electric, gas, and cable 1V utilities are projected to increase $11,881 over the 1994-95 budgeted amount. License and permit revenues increased $29,707, or 3 percent over last year, even though no fees or permits are increased. Most of the increase is from additional building inspection revenue Building activity continues to be a bright spot for the local economy. Intergovernmental revenue is projected to increase by $3,001, or less than 1%. Small increases in many of the grants will offset the $12,000 decrease in grant revenue for Cultural Arts activities. Charges for serviqes increased $232,488, or 9 percent over last year. Increases can be found in Health Vital Statistics and Animal Control Fees ($13,184). The most significant increases in revenue can be found in the Cultural/ Recreation areas. Civic Center/Auditorium revenue shows a more positive picture due to an increase in the concessions agreement with Civic Lubbock, Inc. from 20 to 30% of sales. Athletics revenue increased due to increasing the softball team fee from $260 to $275 per team. Fines increased 3% due to increases in deferred adjudication at municipal court. 19 General Fund (continued) Interest income earned from General Fund cash increased approximately 20 percent above last year's projections. The City attempts to earn the maximum return from investments while at the same time safeguarding the principal. The increase is due to improvements in the investment market and additional funds available for investment. Other revenue and recovery of expenditures are projected to be slightly above last year. There is an expected increase in property damage claims of $90,000 from the approved 1994-95 budget due to a more aggressive approach to collecting these claims. Overall, General Fund operating revenue increased by $3,902,676, or 6.9 percent over 1994-95. As discussed previously, most of this is a result of the increase in sales tax revenue and the increase in property valuations. There is also a slight increase in transfers from other funds. Transfers from other funds increased by 1 percent (as found on page 30). Transfers from the Electric fund will increase by $230,422 from approved 1994-95 as a result of the indirect cost allocation audit. Transfers from the Water Fund decreased $675,425, however, this decrease is a result of the shifting of debt service payments directly to the Debt Service Fund instead of passing them through the General Fund. Sewer Fund transfers increased $505,775. This increase is caused by a change in the debt service payment , as well as an increased franchise tax payment as a result of increased revenues. Aviation Fund transfers decreased by $3,283. Payments for debt service are now made directly to the debt service fund instead of through the General Fund. The only other change in the transfers from other funds category comes from the addition of a Payment in Lieu of Property Tax from the Solid Waste Fund in the amount of $137,935. This will bring that fund in line with other enterprise funds which have been paying that tax for years. Proposed 1995-96 Expenditures General Fund Expenditures for FY 1995-96 are budgeted to be $73,399,426 or 7 percent over the 1994-95 budgeted figures. Operating expenditures increased $1,458,763, or 3 percent over 1994-95. The Schedule of Estimated General Fund Expenditures begins on page 32. The following pie chart identifies the distribution of expenditures by service area and division of expenditures. As the chart indicates, over half of city resources are dedicated to public safety activities. 20 -l ' ,... I ,... ! r l ~ r 1 \ ' n r ,.. I I r I ,... ! ! ! ! r l . ~r I ' ! : I ;,.... I . lr ~ ; t ' General Fund (continued) I General Fund Operating Expenditures 1995-961 (7.1%) Health (2.8%) Support Services (51.7%) Public Safety (17.1%) Culture and Leisure (0.8%) Strategic Planning (7.7%) Transportation (2.9%) Non-departmental (1.3%) Human Resources (8.5%) General Government Reflected in the approved General Fund expenditures are several significant new items. The Public Safety Improvement Plan from the Fire Department will result in significant savings in the future. However, this year, the savings were offset by terminal pay increases. There is a $575,205 increase in the transfer to the Fire Capita1 1Projects fund for a total transfer of $650,205. This level of funding, along with dollars budgeted for 2 fire engines that will not be needed as a result of the plan, will cover the first year's payment to the debt service fund for the construction of the new fire stations. Subsequent year's savings will fund annual debt payments. Also included in this year's expenditures is an Infrastructure reserve. This reserve will supplement improvements to our parks, streets, and facilties, as needed. A $1,191,195 contribution to this reserve has been funded for 1995-96 to be allocated based on a prioritized project list.· 11995-96 Total Expenditures by Category I (64.9%) Personal Services 21 (6.0%) Maintenance (3.4%) Supplies (13.6%) Other Charges (8.9%) Transfers (3.2%) Capital Outlay General Fund (continued} The previous graph identified budget expenditures by category. The Personal Services category increased $1,131,125, however, this is a 2.27% decrease in the percentage of the overall budget dedicated to personnel. Last year, this percentage was 67.17%. Supplies decreased $233,049, Maintenance increased $384,359, Other Charges increased $179,858 and Capital Outlay decreased $157,637. Culture and Leisure Services will increase $207,291, or 2 percent due to budgeting increased personnel and supplies in the library in preparation for the opening of the branch library. Another increase is seen in the·cultural Arts Services center. This center received $100,000 in additional funding through the Hotel Motel Tax. This year, we are consolidating the Parks areas as well as Indoor Recreation under this division in order to combine Parks and Recreation activities under one Managing Director for more efficient operations. The Fire Department will increase $161,077 due mainly to the approved 3% salary increase. The Administrative Assistant position reduced in Strategic Planning was transferred into the Fire division to assist administration with budgeting, captial project monitoring, efficiency studies, etc. This amounts to approximately $30,000 of the increase. General Government expenditures increase $958,139. Much of this increase is due to budgeting $250,000 for a County jail agreement, and $345,772 for retirement cost of living increases, buy back options, updated service credits, and an increase in TMRS rates. The STAR program and The United Way Youth Services Coordinator position are also budgeted in this division. The remaining increase is due to budgeting a full staff in the City Manager's office, including a . legislative person, and increases in the legal department for a new City Attorney, as well as an across the board increase, in addition to the 3% pay plan adjustment, in all city attorney salaries. Expenditures in the Health Services division will be increased by $155,009 due to the rising costs of demolition of structures in violation of the code ordinance. With the elimination of some of the grants and the contracting out of some services by the Health department, $128,891 was reduced. Human Resources expenditures will increase $55,138 due mostly to internal training for non-civil service employees and focusing on leadership assessment and training. Police expenditures increase $536,106, or 3 percent, mainly due to the 3% salary increase. Strategic Planning will decrease $7,334, due mainly to the transfer of an Administrative Assistant position to another city division. Support Services expenditures decrease $12,721 due to moving the Building Maintenance and Custodial Services departments to the Internal Service fund. This will allow for these departments to better account and more accurately allocate their charges for service to user departments. Transportation expenditures will decrease by $637,970, mainly due to transferring $522,648 from the operating budget in paved streets to a transfer to the Permanent Street Maintenance Fund. This $500,000 has historically been used to assist in financing the seal coat contract. This accounting change will allow better tracking of those expenditures in the future. 22 r- i . General Fund (continued) ,.... [ . This year, transfers out of the general fund for capital projects and infrastructure maintenance increase $2,881 ,254 from the approved 1994-95 budget (pg. 35). This increase reflects a change r-in philosophy regarding maintenance and capital project funding. { ' r- ' ! r ' ! ' ,.,.. ~ I , 'i ! I r- t r r ! r ,.. ,... ' The contingency reserve transfer was increased $12,000 to coincide with 1 cent on the prior year's 64 cent tax rate. The transfer to Fire Captial Projects increased $575,205 due to budgeting the Public Safety Improvement Plan savings in this fund. The transfer to Permanent Street Maintenance increased $1,122,648 due to transfering $522,648 from Paved Streets for assistance with the seal coat contract, as well as budgeting $1,200,000 now, rather than waiting for the year end savings to fund $600,000 of it, as has been the practice in prior years. The Transit contribution increased $55,475 due to utilizing more funding for operations, rather than on capital equipment. Capital projects funding decreased by a comparable amount. The greatest change in the transfer section can be seen in the designation for Infrastructure. This designation was created to supplement existing efforts on parks, streets, and facility infrastructure and maintenance. The $1,191,195 contribution will be utilized on an as needed basis to expand resources in these areas and to build a reserve for future infrastructure and maintenance needs. 23 GENERAL FUND DESCRIPTION ----------------- Total Operating Revenue Expenses/Expenditures Payroll Supplies Maintenance Other Charges Capital Outlay Reimbursements Total Fund Expenditures Variance Transfers In Transfers Out Variance Total Revenue Total Expenditures Variance 1992-93 ACTUAL City of Lubbock Revenue/Expense Report 1993-94 1994-95 1994-95 ACTUAL 6MOACTUAL BUDGET --------------------------------------- 50,906,462 55,113,970 38,861,517 55,795,696 46,446,668 46,532,345 22,480,498 47,027,236 2,238,093 2,331,834 1,037,754 2,738,515 3,820,398 3,841,190 1,519,948 4,240,255 8,235,284 8,211,148 4,635,068 9,784,461 1,219,391 1,722,421 712,968 2,476,489 (3,001 ,315} (1,914,469) (395,095} (867,141) 1994-95 1995-96 REVISED PROPOSED -------- 56,541,590 59,698,372 46,387,728 47,983,297 2,779,035 2,491,385 4,319,486 4,593,318 9,837,578 9,960,263 2,778,189 2,318,852 (789,633) (488,537) --------------------------... --------------------------- 58,958,519 60,724,469 29,991,141 65,399,815 65,312,383 66,858,578 ----------------------·------------------..... --··----------------------------- (8,052,057} 14,044,552 4,408,698 (5,610,499} 13,810,924 5,839,198 8,870,376 6,543,115 3,391,242 (9,604,119) 13,168,613 3,659,594 (8, 181,681) 13,281,616 3,659,594 (7,160,206) 13,701,054 6,540,848 . 9,635,854 7,971,726 3,151,873 9,509,019 9,622,022 7,160,206 64,951,014 68,924,894 45,404,632 68,964,309 69,823,206 73,399,426 63,367,217 66,563,667 33,382,383 69,059,409 68,971,977 73,399,426 --------------------------------------------------========== -------------------- ------------------------------ 1,583,797 2,361,227 12,022,249 (95,100) 851,229 0 24 r I.. ,... GENERAL FUND r l' DESCRIPTION ,------------------- ' Beginning Balance L ' TAX REVENUES : General Property r Delinq. Tax Coll I Penalty/Interest- City Sales Tax r-Sales Tax/Prop Re Cox Cable Lubbock !. South Public Serv r-South Bell phone Energas 1 , SP Elec Cooperati NTS Communication ~ ~~~~~ ~::e~:~e Ta Bingo Tax fl Hotel-Motel Tax Total Tax Revenu r-LICENSES AND PERMI Ale. Bev Permits r-Ale. Bev-Late Hou t Ale. Bev-Caterers Septic Tank Permi Cafe Permits r Swim Pool Permits Reinspec Fee-Cafe Chauffeurs Permit r-Occupational Perm Electrician Licen Taxicab Permits r-wrecker Serv Perm Certified Wrecker Building Permits r-Electrical Permit 1 Plumbing Permits 1 Mechanical Permit Contractors Reg. ,.. Dog Licenses Loading zone Perm Parade Permits ,-Miscellaneous Total Licenses a r ' ACTUAL FY 1992-93 18,459,415 321,243 389,001 17,731,784 0 353,923 1,483,458 1,390,791 1,045,267 205,821 3,584 12,672 449,453 100,341 72,432' 42,019,185 31,475 3,975 1,010 26,688 134,564 25,840 855 780 11,202 26,163 2,911 365 75 219,608 111,304 135,226 82,480 0 37,642 1,000 2,255 24,058 879,476 City of Lubbock FISCAL YEAR 1995-96 SCHEDULE OF ESTIMATED REVENUES GENERAL FUND ACTUAL FY 1993-94 19,951,902 259,558 379,037 19,467,903 0 605,659 1,399,641 2,103,408 1,048,492 67,635 3,644 6,805 462,326 135,438 116,683 46,008,131 31,025 4,800 875 26,500 135,703 25,084 925 670 9,939 27,565 2,915 500 545 255,533 122,393 158,967 116,498 14,100 36,699 800 1,920 47,173 1,021,129 6MO ACTUAL FY 1994-95 21,115,161 0 167,140 10,115,421 0 134,529 588,834 968,403 557,416 19,873 911 5,710 120,007 79,400 0 33,872,805 25 14,625 0 250 14,364 65,530 5,060 731 420 9,238 25,090 <30> 60 0 138,132 69,618 80,520 72,826 13,850 38,279 1,000 635 10,228 BUDGET FY 1994-95 21,115,1.61 200,000 375,000 19,000,000 0 505,408 1,450,000 1,936,800 1,084,119 55,000 3,000 6,500 450,000 110,000 100,000 46,390,988 28,000 4,000 600 18,000 125,000 26,000 600 440 9,375 27,300 1,040 300 585 230,000·. 121,957 162,561 117,266 20,000 38,004 1,000 1,700 26,950 960,678 REVISED FY 1994-95 21,115,161 200,000 375,000 19,500,000 0 505,408 1,450,000 1,936,800 1,084,119 55,000 3,000 6,500 450,000 110 t 000 100,000 46,890,988 28,000 4,000 600 18,000 125,000 26,000 600 440 9,375 27,300 1,040 300 585 230,000 121,957 162,561 117,266 20,000 38,004 1,000 1,700 82,290 1,016,018 PROPOSED FY 1995-96 21,404,197 0 0 20,000,000 2,398,033 505,408 1,450,000 1,936,800 1,100,000 50,000 1,500 9,000 460,000 150,€)00 0 49,464,938 30,000 4,350 900 23,000 130,000 23,000 900 800 10,500 27,000 1,200 350 660 250,000 125,000 150,000 125,000 20,000 43,500 1,000 2,000 21,225 990,385 City of Lubbock FISCAL YEAR 1995-96 SCHEDULE OF ESTIMATED REVENUES GENERAL FUND GENERAL FUND ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 ------------------------------------------ ------------ -... ----------------------------------...-INTERGOVERNMENTAL Federal Grants: Drug Enforcement 56,215 38,211 39,462 53,500 53,SOO 53,500 Teen Court 20,000 27,000 0 27,000 27,000 27 t 000- County Government Library S70,120 570,408 28S,2S3 570,400 570,400 570,400 Health-Vector Co 1i1,910 100,598 45,726 109,740 109,740 11S,SOO- Health-Sewer Ins 32,388 32,247 2S,269 32,244 32,244 38,SOO Lubb Housing Auth Payment in Lieu 0 35,735 0 35,73S 35,735 35, 73S- Other Agencies: CUltural Arts Gr 0 0 0 38,000 38,000 26,000 Emergency Mgmt 40,096 44,079 19,843 29,015 32,000 32,000 ------------------------------------------------------------------------Total Intergover Reveune 830,729 848,278 41S,5S3 89S,634 898,619 898,63S ------------------------------------------------------------------------- CHARGES FOR SERVIC Development Serv Zoning & Applicat S7,685 42,096 26,0S7 40,000 40,000 4S,OOO Sale of Maps 1,913 2,065 964 2,000 2,000 2,000 Blue-Line Print in 3,377 4,277 1,693 3,600 3,600 3,67S Zoning-Platting F 38,495 41,520 1S,940 3S,OOO 3S,OOO 37,500- Zoning Maps, Ord. 945 2,213 120 800 BOO 600 ------------------------------------------------------------------------Subtotal Develop 102,415 92,171 44,774 81,400 81,400 88,775_ -----------------------------------------------------------------------... General Governme Sale of Ordinance 351 888 379 500 500 500 Municipal Buildin 4,647 4,496 2,451 S,OOO 5,000 4,800 Tax Certificates 23,959 24,423 8,241 22,000 22,000 24,000 Coll Fee-Delinque 1,4S1 2,SOO 2,857 1,646 2,865 21 SQO- Serv Fees-Ret. Ch 7,404 8,904 3,138 8,177 8,177 8,000 Copy Service-Libr 19,131 18,870 10,123 19,111 19,111 20,000 Cost of Court Fee 87,836 114,381 36,709 100,000 89,000 91,000- Child Support-Adm S,1S8 5,899 3,091 6,000 6,000 6,500 Admin Fee Citatio 189,344 177,146 81,145 190,000 163,000 163,000 Misc. Gen. Gov't 25 490 50 so 50 so ------------------------ ------------------------------------___________ .,. Subtotal General 339,306 357,997 148,184 352,484 315,703 320,350 ---------------------------------... -------------------------------------- Public Safety Accident Reports 39,175 46,117 24,435 40,000 40,000 43,000 Record Checks/Ver 21,257 22,061 6,189 21,648 22,391 11,138 Fire Investigativ 963 1,242 621 1,060 1,060 1,200 26 ,.... ! City of Lubbock • \ FISCAL YEAR 1995-96 ,.... SCHEDULE OF ESTIMATED REVENUES GENERAL FOND GENERAL FUND r ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 ,_------------------------------------------------------------------------------------------I Finger Printing F 1,685 1,645 962 1,560 1,560 1,650 i ------------------------ ------------------------------------------------ Subtotal Public 63,080 71,065 32,207 64,268 65,011 56,988 ~ ------------------------------------------------------------------------i Health ,... Vital Statistics 175,748 188,085 85,140 170,000 170,000 175,000 Animal Shelter Re 29,623 35,173 16,151 33,600 33,600 35,000 Adoption Fees 0 17,984 23,000 35,160 35,160 42,000 r"i Rabies Vaccine 9,038 10,028 4,485 10,056 10,056 10,000 I ------------------------ ------------------------------------------------: Subtotal Health 214,409 251,270 128,776 248,816 248,816 262,000 ------------------------ ------------------------------------------------n Cultural and Rec Aquatics 53,435 67,857 37l 70,700 67,200 69,500 ,.. Athletics 234,908 289,818 143,633 246,000 243,050 281,160 ' OUtdoor Concessio 62,928 72,494 14,137 60,500 60,500 60,500 l Special Events 29,754 40,449 6,775 36,950 30,150 30,500 Reservations 30,980 30,428 17,881 36,200 36,200 43,800 i Indoor Recreation 147,598 125,948 56,457 160,350 151,350 177,350 ' Cultural Arts Ser 30,230 27,952 17,533 36,700 40,199 42,600 Auditorium-Colise 194,720 176,453 114,347 190,000 200,000 225,000 ,... Auditorium-Colise 14,588 19,489 9,744 19,488 19,488 21,631 ~ f commissions-A/C c 71,543 84,261 28,194 82,900 93,900 163,800 Civic Center Rent 297,175 315,575 160,035 315,000 315,000 325,000 r Civic Center Cate 39,655 38,559 23,671 42,000 42,000 45,000 commissions-c.c. 63,901 63,751 35,395 67,920 67,920 118,800 Omnimax 0 0 66,667 200,000 200,000 200,000 ------------________ ..,. ___ ------------------------------------------------,... Subtotal Cultura 1,271,415 1,353,034 694,840 1,564,708 1,566,957 1,804,641 l ------------------------------------------------ ------------------------ r Cemetery ! Lot Sales 77,297 99,560 53,125 99,500 99,500 101,000 Grave Services 83,063 111,350 63,175 101,000 108,000 110,000 r Miscellaneous 10,943 14,580 8,653 13,090 15,000 14,000 ------------------------ ------------------------------------------------Subtotal Cemeter 171,303 225,490 124,953 213,590 222,500 225,000 ------------------------ ------------------------------------------------,... ------------------------------------------------------------------------ Total Charges f 2,161,928 2,351,027 1,173,734 2,525,266 2,500,387 2,757,754 r ------------------------------------------------------------------------ ' . FINES AND FORFEITS M. Court Fines 2,031,111 1,748,313 944,799 2,000,000 1,890,000 1,890,000 ,_ Library Fines 34,044 48,022 24,713 42,000 42,000 55,000 ,.... 27 28 r r I r \" GENERAL FUND DESCRIPTION r------------------- 1 ,. CONTRIBUTIONS: r r n n r ,... 1 r r r-1 ' I lr-i I r- ' I Misc. Contributio Total Contributi Total Gen Fund Ope ACTUAL F'l 1992-93 390 390 City of Lubbock FISCAL YEAR 1995-96 SCHEDULE OF ESTIMATED REVENUES GENERAL FUND ACTUAL 6MO ACTUAL FY 1993-94 F'l 1994-95 BUDGET FY 1994-95 29,130 3,538 1,865 29,130 3,538 1,865 ============ =======·===· ==·========· ============ 50,906,464 55,113,970 38,861,525 55,795,696 29 REVISED FY 1994-95 19,341 19,341 PROPOSED F'l 1995-96 3,000 3,000 ============ ============ 56,561,290 59,698,372 City of Lubbock FISCAL YEAR 1995-96 SCHEDULE OF ESTIMATED REVENUES GENERAL FUND GENERAL FUND . ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 ------------------------------------------------------ ------------------------------------ TRANSFERS FROM Electric Propert 1,175,323 1,175,323 587,661 1,175,323 1,175,323 1,175,323 Electric Franchi 1,616,486 1,635,384 724,708 1,629,939 1,629,939 1,689,191 Electric Transfe 2,980,597 2,937,416 1,478,484 0 0 o- Elec-Park Fac. 175,001 0 0 0 0 0 Electric Ind cos 0 0 0 624,240 624,240 757,463 Electric St Ligh 0 0 0 1,805,255 1,805,255 1,843,202- Electric Gas Tax 0 0 0 527,472 527,472 527,472 ------------------------------------------------------------------------ Total Electri 5,947,407 5,748,123 2,790,853 5,762,229 5,762,229 5,992,651 Water Property 857,335 857,335 428,667 857,335 857,335 857,335 Water Franchise 749,769 787,940 402,195 804,390 804,390 826,974 Water Transfer 2,781,398 2,172,168 872,650 0 0 o- Water Debt Servi 0 0 0 1,376,141 1,376,141 672,754 Water Ind Cost 0 0 0 369,158 369,158 374,536 ------------------------ ------------------------------------------------Total Water R 4,388,502 3,817,443 1,703,512 3,407,024 3,407,024 2,731,599 Sewer Property 379,1.22 379,1.22 1.89,561. 379,1.22 379,122 379,122 Sewer Franchise 360,526 385,246 197,091. 394,1.81 394,181. 443,960 Sewer Transfer 2,215,202 2,200,624 1,131,165 0 0 0 Sewer Debt Servi 0 0 0 2,054,1.65 2,054,1.65 2,51.8,726 Sewer Ind Cost 0 0 0 208,165 208,1.65 199,600- ------------------------------------------------------------------------Total Sewer R 2,954,850 2,964,992 1.,51.7,81.7 3,035,633 3,035,633 3,541.,408 Solid Waste Tran 203,766 543,341 291,035 0 0 0 Solid Waste Ind 0 0 0 216,532 216,532 334,513 solid Waste Prop 0 0 0 0 0 1.37,935- Solid Waste Fran 0 0 0 359,238 366,923 505,662 -----------------------~ ------------------------------------------------ Total Solid W 203,766 543,341. 291,035 575,770 583,455 978,110- Airport Transfer 455,425 452,347 139,575 0 0 0 Airport Gen Debt 0 0 0 0 191,291. 0 Airport Ind Cost 0 0 0 1.97,269 197,269 1.93,986 Airport Ground M 0 0 0 50,000 50,000 50,000 ------------------------------------------------------------------------ Total Airport 455,425 452,347 139,575 247,269 438,560 243,986 Hotel Motel Fund 0 0 51,907 0 0 207,000- Storm Ind Cost 0 0 0 6,300 6,300 6,300 Golf Rev Fund 85,642 169,510 0 85,973 0 0 Miscellaneous co 8,960 115,168 48,416 48,415 48,415 0 ------------------------------------------------------------------------ 30 r ,... ! GENERAL FUND r I DESCRIPTION r-------------------1 TRANSFERS FROM . ' r r l . r n ' l n .. r 1 ; r- 1 ,... r ,... I ,.. I ACTUAL FY 1992-93 14,044,552 City of Lubbock FISCAL YEAR 1995-96 SCHEDULE OF ESTIMATED REVENUES GENERAL FUND ACTUAL FY 1993-94 13,810,924 31 6MO ACTUAL FY 1994-95 6,543,115 BUDGET FY 1994-95 13,168,613 REVISED FY 1994-95 13,281,616 PROPOSED FY 1995-96 ~3,701,054 City of Lubbock FISCAL YEAR 1995-96 SCHEDULE OF DEPARTMENT EXPENDITURES GENERAL FUND ACTUAL ACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1995-96 ---------------·---------------------------- GENERAL FUND CUL CULTURAL ARTS SERVICE $0 $910 $219,420 $219,420 $305,009 PARK MAINTENANCE $3,651,260 $3,946,433 $3,806,718 $3,814,466 $3,756,961 PARK DEVELOPMENT $176,627 $157,196 $206,132 $214,250 $206,821 INDOOR RECREATION $1,252,467 $1,229,792 $1,198,553 $1,214,341 $1,234,473 OUTDOOR RECREATION $847,841 $887,490 $840,633 $833,752 $805,526 CEMETERY $369,088 $392,963 $408,002 $397,002 $403,680 LIBRARY ADMIN SERVICE $509,262 $510,026 $560,05~ $560,054 $605,148 LIBRARY PUBLIC SERVICE $747,217 $777,405 $566,800 $566,800 $595,779 LIBRARY EXTENSION $0 $0 $397,722 $397,722 $522,230 COLLECTION SERVICES $432,827 $502,499 $498,801 $500,191 $583,952 CIVIC CENTERS $2,319,729 $2,316,462 $2,549,018 $2,464,890 $1,627,414 COLISEUM/AUDITORIUM $0 $0 $0 $0 $812,151 CUL $10,306,318 $10,721,176 $11,251,853 $11 '182,888 $11,459,144 ELE STREET LIGHTING $1,703,638 $1,774,290 $1,805,255 $1,805,255 $1,843,202 ELE $1,703,638 $1,774,290 $1,805,255 $1,805,255 $1,843,202 FIR ,.._ FIRE ADMINISTRATION $820,961 $780,443 $868,546 $855,760 $938,861 FIRE PREVENTION $418,608 $451,019 $495,146 $507,929 $546,732 FIRE EQUIPMENT MAINT $382,607 $345,623 $467,757 $471,927 $486,376 FIRE TRAINING $255,329 $296,951 $291,818 $261,421 $314,566 FIRE SUPPRESSION $10,751,080 $11,417,258 $11 ,523,060 $11,507,838 $11,520,869 FIR $12,628,585 $13,291,294 $13,646,327 $13,604,875 $13,807,404 GEN CITY COUNCIL $126,634 $226,322 $243,834 $256,834 $271,835 CITY MANAGER $514,749 $441,306 $760,829 $751,671 $820,099 GENERAL MULTIPURPOSE $1,040,559 $937,947 $1,226,867 $1,301,867 $1,798,384 CITY SECRETARY $304,826 $196,443 $213,523 $213,523 $270,633 LEGAL $678,130 $731,833 $847,509 $866,714 $1,026,091 BUDGET AND RESEARCH $195,464 ($1,221) $272,956 $239,081 $313,580 MICROFILM $61,593 $64,667 $55,322 $55,322 $54,784 PUBLIC INFORMATION $332,874 $281,602 $281,956 $281,956 $287,371 INTERNAL AUDIT $248,655 $474,767 $95,873 $95,873 $96,060 MUN. COURT-ADM $785,113 $731,046 $756,114 $756,114 $774,085 GEN $4,288,597 $4,084,712 $4,754,783 $4,818,955 $5,712,922 32 ;~-i..-~-r.. ,... City of Lubbock ~ FISCAL YEAR 1995-96 SCHEDULE OF DEPARTMENT EXPENDITURES GENERAL FUND - ACTUAL ACTUAL BUDGET REVISED PROPOSED r DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1995-96 --------------------- HLH ,... COMMUNITY SERVICES $57,088 $61,372 $54,734 $54,880 $45,214 CODES ADMINISTRATION $1,401,482 $1,419,186 $1,129,266 $1,140,290 $1,385,396 BUILDING INSPECTION · $512,125 $552,833 $568,801 $568,801 $588,267 r-ANIMAL CONTROL -SHEL $253,362 $283,420 $317,449 $325,449 $348,896 i ANIMAL CONTROL-FIELD $289,266 $315,237 $374,040 $374,040 $390,118 t ' PERSONAL HEALTH $636,192 $676,720 $778,065 $730,480 $584,619 r HEALTH LAB SERVICES $812,142 $851,799 $953,293 $953,293 $1,017,848 VECTOR CONTROL $0 $0 $412,335 $401,311 $382,634 ' . HLH $3,961,657 $4,160,567 $4,587,983 $4,548,544 $4,742,992 ,... HUM PERSONNEL $582,184 $620,580 $781,536 $781,536 $834,496 ,... HUMAN RELATIONS $58,370 $30,499 $53,156 $53,156 $55,334 i ! ~ 1 HUM $640,554 $651,079 $834,692 $834,692 $889,830 r'j INF [ I EMERGENCY MANAGEMT $106,133 $85,606 $112,228 $112,228 $118,307 INF $106,133 $85,606 $112,228 $112,228 $118,307 n POL POLICE ADMINISTRATION $889,642 $997,185 $1,033,266 $1,045,839 $1,051,569 ,... POLICE-TRAINING $363,456 $440,206 $428,645 $432,633 $523,041 I ' POLICE RECORDS $1,575,935 $1,568,486 $1,655,610 $1,655,610 $1,760,283 ,... POLICE-INVESTIGATION $4,158,954 $4,438,000 $4,765,070 $4,765,070 $4,938,273 PATROL $11,314,471 $11,422,901 $12,360,359 $12,381,289 $12,505,890 POL $18,302,458 $18,866,778 $20,242,950 $20,280,441 $20,779,056 r STR l \ . COMPREHENSIVE PLANNI $512,019 $551,567 $515,309 $520,414 $507,975 r STR $512,019 $551,567 $515,309 $520,414 $507,975 I ' SUP r BUILDING MAINTENANCE $564,329 $559,537 $602,954 $599,682 $577,952 I CUSTODIAL SERVICES $274,908 $285,614 $321,018 $314,894 $278,402 ACCOUNTING $538,425 $586,320 $649,419 $679,879 $704,124 r PURCHASING $298,071 $280,505 $307,979 $307,979 $308,171 SUP $1,675,733 $1,711,976 $1,881,370 $1,902,434 $1,868,649 l r -33 City of Lubbock FISCAL YEAR 1995·96 SCHEDULE OF DEPARTMENT EXPENDITURES GENERAL FUND ACTUAL ACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994·95 FY 1994-95 FY 199S.96 --------__ ..,. ___ ------·------------------ TRA TRAFFIC ENGINEERING $158,156 $182,637 $256,061 $255,076 $402,806 TRAFFIC SIGNALS $1,063,240 $1,159,777 $1,255,446 $1,256,431 $1,189,918 PAVED STREETS $1,935,675 $1,939,126 $2,482,371 $2,460,527 $1,771,125 UNPAVED STREETS $453,625 $508,087 $540,050 $540,050 $544,213 STREET CLEANING $270,716 $247,049 $312,509 $312,509 $315,009 STORM SEWER MAINT . $65,750 $72,018 $72,877 $101,871 $101,201 CONCRETE CONSTRUCT! $176,928 $231,475 $226,677 $219,262 $226,981 STREET/DRAINAGE $527,115 $466,763 $621,074 $555,931 $577,842 TRA $4,651,205 $4,806,932 $5,767,065 $5,701,657 $5,129,095 MSC OTHER MISCELLANEOUS $181,622 $18,492 $0 $0 $0 MSC $181,622 $18,492 $0 $0 $0 GENERAL FUND $58,958,519 $60,724,469 $65,399,815 $65,312,383 $66,858,576 34 r GENERAL FUND """"' DESCRIPTION ~------~----------' TRANSFERS OUT Contingency Rese r Cont. to Grant Fire Station Cap Parks Capital Pr Street Capital P ,... Perm Street Main '' General Perm Cap Gen Perm Cap Mai r Elec Sys Improve Transit L Internal Service Int. Serv PCMF r Designated for I Miscellaneous Tr """"' TRANSFERS OUT r-1 ! ; r r 1 ' I ' I n r r ..... I r ' City of Lubbock FISCAL YEAR 1995-96 SCHEDULE OF ESTIMATED EXPENDITURES GENERAL FUND ACTUAL FY 1992-93 0 0 87,500 175,000 0 1,300,000 200,000 1,714,000 0 642,000 0 109,622 0 180,576 ------------ 4,408,698 ACTUAL FY 1993-94 60,456 0 75,000 175,000 0 750,000 1,768,750 1,324,194 7,500 644,920 901,450 0 0 131,928 ------------5,839,198 6MO ACTUAL FY 1994-95 786 1,527 37,500 87,500 16,667 1,183,333 <93,434> 1,225,000 0 369,663 50,000 500,000 0 12,700 ------------3,391,242 35 BUDGET FY 1994-95 495,000 75,269 75,000 175,000 200,000 600,000 1,300,000 0 0 739,325 0 0 0 0 ------------ 3,659,594 REVISED FY 1994-95 495,000 75,269 75,000 175,000 200,000 600,000 1,300,000 0 0 739,325 0 0 0 0 ------------3,659,594 PROPOSED FY 1995-96 507,000 0 650,205 175,000 200,000 1,722,648 1,300,000 0 0 794,800 0 0 1,191,195 0 ------------ 6,540,848 CITY OF LUBBOCK MISSION Develop goals and policies that define the role and guide the actions of the City of Lubbock organization in ensuring that the future of Lubbock is one of quality urban growth, with a sensitivity to its diverse demographics and Its unique regional culture. CAPITAL OUTLAY TOTAL nistrative Assistant executive Appointment Secretary Administrative Secretary Clerk Typist 36 $1 39,835 0 312 307 409 407 402 001 002 9,849 73,939 38,485 0 0 1 0 2 6 9 $160,312 16,229 1,500 76,390 2,403 834 1 1 5 1 6 12 $271 1 1 5 6 -! r j ' [ r I,. r '' r r r r r r ',. ~ I r ,... ! i . ,, r r ' • I n ,.. CITY OF LUBBOCK SUPPORT STAFF: 1. Provide Mayor and Council with appropriate administrative support. 2. Establish clear policies regarding the fnfonmatfon flow to managing Directors on citizen complaints wfthfn their management area. 3. Establish a better tracking and feedback information system to keep City Council informed on current issues. 4. Establish better internal communications within the Mayor,Councfl,and City Manager's office. 5. Determine strategies to handle Individual Council directives which do not appear to represent City council consensus. 6. Produce handbook for internal use by City Council staff and Administrative Interns regarding their administrative assignments and the appropriate way to execute their job duties. CITY CIXJNCIL: 1. Develop a flexible, well-coordinated economic development plan that addresses economic development needs and defines role of Council, City staff/departments, and community-based groups. 2. Take a leadership role in addressing the issue,of juvenile crime. 3. Re-shape corporate culture to more fully Incorporate critical evaluation and analysis of status quo. Move toward cost recovery and where appropriate -divestiture. SUPPORT STAFF: Correspondence Drafted Within 3 Working Days N/A N/A N/A Utilize Computer Technology To Maximize Communication N/A N/A N/A Proclamations, Special Recognition, Appreciation Certs. 100 100 114 Schedule Appointments & Travel Arrangements 2,000 2,000 2,091 2,400 100X 150 2,200 Answer/Respond To Citizen Calls And VIsits To City Hall 10,500 111700 13,800 15,500 Provide Back-Up Materials And Speeches For Appts. 900 800 900 1,000 Pick-Up And Deliver Agenda Books And Misc. Items 3,000 3,000 3,650 4,000 Attend Mayor & Council Mtgs. 50 75 150 370 Research Special Mayor & Council Projects 7 9 12 14 Arrange Joint Gov•t And TML Region Ill Mtgs. 4 4 4 4 Generate A Monthly Citizen Complaint Report N/A N/A N/A 12 Implement A Complaint Tracking System N/A N/A N/A 100% 37 CITY OF LUBBOCK MISSION Provide leadership in defining end facilitating implementation of community and organization goals end administer the policies established. by the City Council, with a COillllitment to efficient deUvery of quality products and services to all citizens. Provide coordinated administrative support to Council/Management and serve as liaisons in the areas of public relations, citizen responses and clarifying Council and Management policies and goals. MAINTENANCE OTHER CHARGES CAP lT AL OUTLAY REIMBURSEMENTS strative Assistant ging Oirector of Management Services ReceptionIst fice Supervisor istant to the City Manager islative Liaison 38 $5 71,388 0 0 6 204 204 409 307 SBA 405 411 315 86,641 4,670 (214) 1 1 2 2 0 1 1 1 0 10 105,625 9,500 0 1 2 2 2 0 0 11 92,250 800 0 098 2 2 2 0 0 1 11 r l r r r • CITY OF LUBBOCK 1. Implement strategic planning and strategic thinking within the organization. (Strategic Plan) 2. Implement ways to facilitate communication within the organization and community at large. (Strategic Plan) Expand presentations to community organizations and enhance presentation skills through training and internal review. 3. Stabilize reserves to insulate against flat growth and anticipated out-migration. (Strategic Plan) • Examine and develop ways to increase reserves to protect against fluctuating ad valorem tax values • 4. Support and ensure employee development. (Strategic Plan) r-5. Focus on core mission activities. (Strategic Plan) r l r r ,.. i I I, ... r i L, r r .. r r • Pursue cost recovery options throughout the organization. Management divisions completing strategic planning Number of surveys conducted In-house Citizen Managing Directors/ACMs completing training Leadership Presentation Departments evaluated under cost recovery plan -0- 39 ·0· 80% 100% -0-1 6 6 ·0-18 18 18 10% 100% No Text r I i " r GENERAL FUND '' r DESCRIPTION ' 1 ' -~--------------------------- EXPENDITtlRES ,.... CITY SECRETARY ~ TOTAL EXPENDITtlRES ,.. I REVENUES r ! r- J LIC-OCCUPATIONAL PERMIT LIC-TAKI CAB PERMITS LIC-MASSAGE BUSINESS PERMIT LIC-MASSBURS PERMITS LIC-CHARITABLE SOLICIT PMT FEE-SALE OF ORDIN MINUTES ' ' TOTAL REVENUES ;;... l ,VARIANCE ,... I ' ,, r -I r I r r r ,.. I ri I i • I . ' ! ' . City of Lubbock CITY SECRETARY REVENUE AND EXPENDITtlRES ACTUAL FY 1992-93 <304,826> ------------ <304,826> 11,202 2,911 3,250 598 605 351 ------------ 18,917 ------------ <285,909> ACTUAL FY 1993-94 <196,443> -----------· <196,443> 9,939 2,915 5,300 0 510 888 ------------ 19,552 ------------ <176,891> 6MO ACTUAL BUDGET REVISED FY 1994-95 FY 1994-95 FY 1994-95 <123,284> <213,523> <213,523> _.., __________ ---------------------··- <123,284> <213,523> <213,523> 9,238 9,375 9,375 <30> 1,040 1,040 0 1,200 1,200 0 0 0 300 19,650 19,650 379 500 500 ------------____ ... _ ................... ------------ 9,887 31,765 31,765 ---------... --...... -....... _______ ......... _________ <113,397> <181,758> <181,758> 40 PROPOSED FY 1995-96 <270,633> ------------ <270,633> 10,500 1,200 4,000 0 325 500 ------------ 16,525 ------------ <254,108> CITY OF LUBBOCK MISSION To ensure order and continuity in the municipal legislative process through guardianship of City Council agendas, minutes, records, ordinance codification, board and commission appointments, elections, and various permits. $125,872 9,332 10,100 1,689 1,045 1,253 1,253 161,779 72,823 87,172 133,408 9,056 965 0 0 (6, 196) (3,790) 0 0 3.5 41 _, -· ,.. \ i i r r ; l ' ,.. ,.. r- 1 ,.. t r l ' r ,... i ! ' ' - r r 1 n I. CITY OF LUBBOCK 1. Achieve maximum use of existing hardware and software through expanded training. 2. 3. Improve documents retrieval efficiency through completion of optical scanning of Council documents. Complete implementation of Records Management Program. 4. Develop Records Disaster Recovery Plan. 5. Reduce or minimize costs of early voting locations and election equipment. 6. Increase efficiency by relocating all election equipment/supplies and microfilm department near·City Secretary's office. 7. Replace obsolete election supplies and equipment. 8. Investigate centralized location for most permitting processes. Agendas and minutes of City Council special meetings, regular meetings, and work sessions Original ordinances/resolutions processed and optically scanned Claims processed Permits fssued Legal notices published General and special elections held 42 105 366 193 2224 191 3 105 366 200 2224 200 2 105 366 200 1000 200 1 105 366 200 1000 200 2 No Text GENERAL FUND - DESCRIPTION '""'EXPENDITURES j LEGAL ' f'-TOTAL EXPENDITURES I i REVENUES r- 1 PROP DAMAGE CLAIMS t 'l'OTAL REVENUES r . l t : i r; I I n I I ,.... , I -I ' I r- I ' r- AC'l'UAL FY 1992-93 <678,130> ----------·- <678,130> 115,343 -·----... ----.. 115,343 _____ .,. ______ <562,787> City of Lubbock LEGAL REVENUE AND EXPENDITURES AC'l'UAL FY 1993-94 <731,833> _____ .................. <731,833> 120,130 -·---------... 120,130 ------------ <611,703> 6MO AC'l't1AL FY 1994-95 <406,605> ---·-----......... <406,605> 90,596 --------.......... 90,596 ------------ <316,009> 43 BUDGET FY 1994-95 <847,509> _________ .. __ <847,509> 60,000 __ .., .. _____ .... __ 60,000 ------------ <787,509> REVISED FY 1994-95 <866,714> --··-------- <866,714> 99,149 .......................... ___ 99,149 ___ ., ________ <767,565> PROPOSED FY 1995-96 <1,026,091> ... ___________ <1,026,091> 150,000 .. __ ..,. ________ 150,000 ----·-· ... ---- <876,091> CITY OF LUBBOCK MISSION To provide the legal services required by the City of Lubbock In all of Its diverse governmental and proprietary operations including legal counsel, legal document preparation, and legal· representation In all state and federal courts, boards and agencies. OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS TOTAL Attorney II Attorney I City Attorney Administrative Assistant Legal Secretary Ill Legal Secretary II Legal Secretary I Law Clerk TOTAL 44 43,009 34,883 0 678 130 204 316 316 314 312 309 307 409 407 405 806 57,350 31,912 (241) 731 0 3 2 .5 2 3 15.5 50,552 0 0 4 2 .5 2 2 4 37,850 0 091 0 4 2 .5 2 2 4 18.5 - r ,... ,... ,.. I ! ' ,... 1_, ,.. I ( -! i n > ' - CITY OF LUBBOCK 1. To ensure that the highest possible quality of legal counsel, legal documents, and legal representation are furnished to the City of Lubbock by the Legal Department by meeting the following objectives: Ensure that all written legal opinions cite case or statutory authority; Ensure that all written legal opinions are preserved in bound volumes for future reference; Ensure that all requests for legal services are honored; • Ensure that all court imposed deadlines are met by attorneys; and Ensure that adequate and timely discovery is conducted. 2. To assist the City Council in the attainment of City Council Goals by meeting the following objectives: • Continue to stay current on changes in Economic Development laws; Continue to develop trial expertise in order to effectively oversee a complex litigation docket; Continue present levels of code enforcement assistance; Continue to provide legal counsel with regard to public/private initiatives and other quality management issues; • Continue to assist with interlocal contracting and other metro-government cooperative initiatives; and Continue to assist with environmental issues facing the City of Lubbock. Continue to utilize a Cost Recovery strategy through an aggressive approach to collection of property damage claims. LEGAL COUNSEL: Number of Legal Opinions/Memos* 337 468 300 LEGAL DOCUMENTS: Number of Contracts/Deeds/Easements 548 334 500 Number of Ordinances/Resolutions 508 525 500 Number of letters/Presubmissions 557 553 600 LEGAL REPRESENTATION: Pleadings/Briefs 604 789 625 Lawsuits 44 44 60 350 500 500 650 625 60 1 l ; Request for Legal Services** 2,564 2,116 2,500 2,500 X Property Damage Claims Collected r . ~ *E·mail is reducing this number because many small rj legal questions are no longer answered with memos or opinions. I,.. . ' i **Includes only those documents processed by Legal Secretaries. It is impossible to track the number of documents prepared by attorneys, but this number has increased substantially since all attorneys have begun usi 54 63 60 100 CITY OF LUBBOCK t1.!W.m! To coordinate, monitor and assist in development of City budgets for efficient use of resources; and to support management by providing a global perspective on City operations, and through research, analysis, and evaluation. 13,297 0 16,900 MAINTENANCE 0 0 0 OTHER CHARGES 15,607 (1,221) 27,845 40,830 CAPITAL OUTLAY 0 0 5,600 0 REIMBURSEMENTS (15,093) 0 0 0 Director of Support Services SBA .5 0 Director of Management Services SBA 0 0 1 Director of Budget & Research 313 0 1 0 Senior Budget Analyst 310 1 , Budget Analyst 307 3 3 3 secretary 405 806 0 6 7.5 46 -< '~ ,.. ! CITY OF LUBBOCK 1. Take a more active role in the development and evaluation of department performance measures. In-depth training on: Financial models Statistical analysis Performance measures 2. Ensure full develo~nt and use of financial system. Computerize budget through JOE Report writ lng Personnel costs/head count ~ 3. Restructure capital project development and monitoring processes. ,... j -r I ii I I • l n I : r 4. Proactive marketing of department capabilities/services available. 5. Clarification of budget role and process. 6. Reevaluate utilization of reports/budget documents. • Survey of managing director/department heads. 7. Review current flexibility of BCR process. 8. Develop Long range organizatfonal models including economic, financial and expenditure variables. Cost Savings recommendations evaluated 0 0 0 Management Studies conducted 28 50 55 Competition Proposal Assistance given N/A 4 8 ~ of Performance Measures developed & evaluated N/A N/A N/A Presentation/Training to Departments 4 4 125 Computerize Budget through JOE N/A N/A 35~ JOE Report Writing/Allocations N/A N/A 20~ CUstomer Service Effectiveness Rating N/A tVA N/A 47 4 55 8 25% 125 55% 40~ 90X CITY OF LUBBOCK MISSION To provide accessible archival storage service of official City records. 5,232 4,538 6,500 MAINTENANCE 246 1,372 1,000 OTHER CHARGES 691 (901) 882 CAPITAL CXJTLAY 0 0 3,780 0 REIMBURSEMENTS (13,334) (2,329) 0 0 TOT $61 593 $64 666 sss 322 784 Microfilm Coordinator 305 .5 0 0 801 .5 0 0 TOTAL 2 2 2 48 jlllllff l ~ .. i I .I r r I l ,_ i I ' n . ' ,... : I ' I -! I ' I ,.... I ' ' . ' . ·~. CITY OF ·LUBBOCK Provide quality microfilming to meet the needs of City departments and requirements of State Law. Ensure timely filming of current-use documents and prompt return to originating departments. Assist user departments with retrieval of information. Microfiche jackets produced/updated (in thousands) Percentage of retakes per reel Percentage of records filmed as scheduled Percentage of updated microfiche completed within 14 49 14 .sx 95X 90X 15 .3X 96X 90X 15 .3X 100X 100X 15 .3X 100X 100X CITY OF LUBBOCK MISSION The mission of the Internal Audit staff is to ensure that public assets are safeguarded through the consistent application of generally accepted principals, internal controls, compliance with laws, regulations and management policies. And, to support the City's Departments in efficiently and effectively managing the City's. PERSONAL SERVICES SUPPLIES MAINTENANCE OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS Internal Auditor Senior Auditor Staff Auditor Assistant City Manager for Financial Services Assistant Director of Finance Assistant Treasurer Administrative Secretary so $226,630 $415,498 2,542 16,050 0 70 41,513 43,319 0 10,759 (22,034) (10,927) 769 312 310 0 307 E4 313 309 407 6 $85,228 S84,948 700 760 0 0 9,945 10,352 0 0 0 0 $95 873 $96 1 0 1 0 0 0 0 0 0 0 0 0 2 2 - r ,.. ,.. l ,..... I ~ l \ n I r"'i I I r-: i I i 1 ..... .., CITY OF LUBBOCK 1. Perfonn sufficient audits of a variety of City operations to provide assurance that internal controls are adequate; operations are efficient; contractual obligations are satisfied; legal requirements are met; and assets are safeguarded. 2. Support City management team In reaching short·tenm and long•tenm goals. 3. Develop audit program based upon risk assessment of the varfouss Cfty Departments. 4. Provide excellent service to both Internal and external customers. NeW EDP System Audits (man hours) Management Requests and Other Audits (man hours) General Functions and Administration (man hours) Financial Audits (man hours) Contracts Audits (man hours) 300 2,160 735 590 400 1,700 800 695 450 200 1,800 500 700 1,100 660 660 500 650 200 750 ri Internal Control Audits (man hours) 235 195 200 300 l Grants Audits (man hours) ,... 1 i l • ,.... \ .. I I r I ! I . ' r r r I . . 100 100 100 200 51 .-. ,_ I GENERAL FUND r I DESCRIPTION ,.EXPENDITURES I MUNICIPAL COURT ,_TOTAL EXPENDITURES r i ' REVENUES GRANT -TEEN COURT LIC-COST OF COURT LIC-CITATION DISMISSAL FINE -MUNI CRT FINES/BOND ,.. FEE -ADJUDICATION FEE . TOTAL REVENUES ~ i I ' I n , ' n I l --! I ' ' ,... ' ! i { : r l ; VARIANCE City of Lubbock MUNICIPAL COURT REVENUE AND EXPENDITURES ACTUAL FY 1992-93 <785,113> ... ..,. __________ <785,113> 20,000 87,836 189,344 2,031,111 0 ____ .................... 2,328,291 --··-----·-- 1,543,178 ACTUAL FY 1993-94 <731,046> ......... ___ ,.. ___ ...... <731,046> 27,000 114,381 177,146 1,748,313 51,300 _,.. ____ ...... ____ 2,118,140 ______ .... _____ 1,387,094 6MO ACTUAL BUDGET FY 1994-95 FY 1994·95 <363,380> <756,114> ......... -..... -........ ---.................. _____ <363,380> <756,114> 0 27,000 36,709 100,000 81,145 190,000 944,799 2,000,000 274,554 381,000 ....... _____ ... __ .,. ___ .. __ .,.,.. ____ 1,337,207 2, 698.000 ..,. ____ .,. ______ ------------ 973,827 1,941,886 52 REVISED FY 1994·95 <756,114> ---------~-- <756,114> 27,000 89,000 163,000 1,890,000 550,000 _ _____ .., ............ 2,719,000 ................................. 1,962,886 PROPOSED FY 1995-96 <774. 085> ------------ <774,085> 27,000 91,000 163,000 1,890,000 550,000 ___ ... _____ ... __ 2, 721,000 ----..................... 1,946,915 CITY OF LUBBOCK MISSION It is the responsibility of this department to bring to a satisfactory conclusion a legal process that begins with the enactment of state laws end city ordinances, continues with the filing of charges by the City's lew end codes enforcement personnel end concludes when the charges ere disposed of by either the payment of a fine or the dismissal of the charges. SUPPLIES 25,826 33,796 MAINTENANCE 3,772 6,866 8,400 7,588 OTHER CHARGES 207,762 129,054 128,870 155,795 CAPITAL WTLAY 5,869 16,909 9,264 6,309 REIMBURSEMENTS 0 (53) 0 0 S785 114 S731 048 084 E3 311 307 411 City Marshal 409 1 1 407 2 2 2 or Date Entry Operator 407 1 1 1 405 2 2 2 405 1 403 3 3 3 Cashier 403 4 4 4 Clerk Typist 402 0 19 19 18 53 .- - r ,... I I t ,.. ' I ,.. r ,.,... ' I ! ! fiiOII J i . I ' ' f'i l l ' l r ! ' ' ' i ' i CITY OF LUBBOCK 1. 2. Explore the possibility of a computerized telelphone answering system for the Court. Continue our efforts to enhance the exchange of,fnformation between the Municipal Court and Sheriff's Department by means of computers. Cases Filed Cases Cleared Jury Trials Held Non·Jury Trials Held Warrants Issued Warrants Cleared Teen Court Trials Gross Revenue X Non Parking Violations Cleared X Parking Violations Cleared X Total Violations Cleared X Warrants Cleared 54 127,929 112,204 18 18 16,871 14,535 867 3.4M 92X 81X 87X 86X 121,555 118,000 97,321 92,886 7 20 21 20 16,349 15,958 13,461 14,748 749 820 3.5M 3.4M 875 835 73X 72X sox 78X 82X 90X 118,000 113,400 20 20 15,958 14,748 820 3.4M 835 72X 78X 90X CITY OF LUBBOCK MISSION The Public Information Department strives to develop effective communications strategies that will: inform the public of City government activities through media and by direct contact with City management through public forums;' keep elected officials updated regarding fssues that affect both Cfty government and cftizenry; trafn city management to achieve the hfghest qualfty publfc presentation skills; and to implement strategies to measure customer satisfaction. OTHER CHARGES CAPITAL OOTLAY REIMBURSEMENTS Secretary Publfc Information Specialist Public Information Coordinator Corporate Communications & PIO Mgr. 55 2,258 31,598 4,258 (5,390) 876 405 306 310 313 2,552 60,107 7,762 (922) $281 602 2 0 4 3,700 6,100 61,378 65,076 1,550 0 (2,500) 0 S281 956 $287 2 2 5 5 r .... f ,.. I r ' ,.. t ,.. l I r I I ,.. t r ! : n \ I r I I t l i1 I ' < I ' ' r, I . ; r I I CITY OF LUBBOCK 1. Develop and implement comprehensive communications strategies that will promote a positive image to the public by assfsti~ Directors with spoken and visual presentation skills, improving working relationship with the llledfe, end by effective issues management • 2. Promote communication of Council end management goats to employees at all levels by maximizing existing communications (the employee newsletter and e-mafl), whfle exploring other methods of communication to insure that emplo~ees at all city locations are being reached. 3. Develop and implement strategies to assess customer satisfaction and promote positive customer relations through a series of citizen surveys, and by the coordination of civic, corporate, and neighborhood speaking engagements by elected officials and city management staff. 4. Identify cost recovery activities and revenue enhancement possibilities. 5. Provide the means for organizational steff development with a series of training programs in graphics presentation, speaking skills, end llledie training. 6. Measure the effectiveness of our television production activities, end develop e plan to focus the activities of this department to meet the city's needs and goals. T. Expend our clipping service to include the 6:00 and 10:00 news shows by the three network affiliates with local news departments. 8. Make sure that at least one positive story on the City's activities runs in the llledie each week. 9. Test an edited version of Co~.mC:il meetings to supplement the current unedited programming. 10. Analyze all llledie end citizen evaluations of City actions and work with Management to quickly respond to the areas where improvement fs requested. Video presentations produced for internal use Video transfers for internal & external use Hours of City TV programming Video news features produced for City TV News releases and radio news reports Slides produced for internal presentations Computer graphics projects News clippings for internal distribution Employee newsletter (pages produced) Stfll photography assignments 56 40 45 92 150 225 650 25 1,200 110 84 40 60 1,200 hrs 175 225 750 50 1,200 140 96 40 102 75 100 1,200 hrs 1,200 hrs 175 175 250 250 900 1,128 75 88 1,200 2,276 156 168 96 238 CITY OF LUBBOCK MISSION To minimize short and tong-term eosts of servfees through proeurement, monitoring and management of City resourees. $346;600 $377,119 15,266 15,682 175,584 190,795 202,188 OTHER CHARGES 1,033 3,067 0 CAPITAL CXJTLAY (59) . (342) 0 0 REIMBURSEMENTS $538 $586 321 879 $704 124 SBA 0 1 . 314 , 1 310 1 2 309 1 Aeeountants 307 4 3 2 or Book:k:eeper 409 1 1 407 2 2 2 405 2 3 3 Intermediate Cterk: Typist 403 1 0 0 13 57 ,_ ' I ' r I ,.. I ~ r l ,.. ,.. I ,.... I ! ,. ! r ,_ : ! ! ' ,rj l ' ,.., ' ' i ! ,.., : 1. 2. 3. 4. CITY OF LUBBOCK Increase cooperation from departments in order to better achieve our assigned missions. • Increase early payment discounts. lll'prove the efficiency of operations through the use of technology. • Automate all routine financial reports. Increase the reliability of financial reporting. • Improve Monthly Operations Report, minimizing errors and misstatements. Increase investment earnings without increasing the risk of the City•s investments. • Develop an accurate cash flow projection to determine proper liquidity levels for Investment procedures. Interim and annual financial reports distributed 566 595 678 680 Payment documents processed 56,274 56,274 63,822 63,822 Vendor Checks distributed 27,313 27,313 31,788 31,788 Payroll Disbursements 21,268 21,268 11,878 10,000 Receivable Accounts (retirees, paving, travel) 2,683 2,716 s,m 6,000 Journal vouchers and cash reports 9,740 9,782 56,794 57,000 Grants, work orders, and capital projects 399 640 783 780 Reconcllfation•s (bank, debt, payroll, and other) 463 600 700 Fixed assets capitalized 526 510 536 500 Investment portfolio 163M 167M 148M 109M OUtstanding debt principal 227M 241M 225M 221M Early payment discounts taken 75% 90% Process cash reports within 3 days of receipt 100~ 100% 100% 100% Distribute reports within established time frames 100% 90% sox 90% Produce error·free reports sox 98X Earn yield as established by IRK 100% 100X Management comments on Internal Control 28 14 10 58 No Text ,.... r-1 i GENERAL FUND r ACCOUNT# I ------·------' ,.. r 7005 r ,... ,.. I ,... r" ! ,... I I n ' 7104 ACCOUNT DESCRIPTIO -------------------- EXPENDITURES FORCHASING TOTAL EXPENDITURES REVENUES GASOLINE TAX REFW SALE OF EQUIPMENT TOTAL REVENUES VARIANCE City of Lubbock PURCHASING REVENUE AND EXPENDITUBS 1992-93 1993-~4 1994-95 ACTUAL ACTUAL 6MO ACTUAL ---------------.......................... ______ ........... ___ ......................... <298,071.19> <280,505.20> <166,857.68> ------------------------------ --------------- <298,071.19> <280,505.20> <166,857.68> 792.27 835.16 376.66 1,100.00 213,858.93 96,457.61 ___ ... ____ .... ______ ------------·----------------- 1,892.27 214,694.09 96,834.27 __________ .., ____ ------------------------------ <296,178.92> <65' 811. ll> <70,023.41> 59 1994-95 1994-95 1995-96 BUDGET REVISED PROPOSED ....................... ______ _________ .. _____ -------.................... _ <307,979.00> <307,979.00> <308,171.24> ____________ ..,,.._ ------------------------------ <307,979.00> <307,979.00> <308,171.24> .oo 389.00 350.00 127,000.00 127,000.00 125,000.00 --------------------------------------------- 127,000.00 127,389.00 125,350.00 _ ______ ,.. _______ ----------·----................................... .., ...... <180,979.00> <180. 590. 00> <182,821.24> CITY OF LUBBOCK t!l..Wm! To minimize short end long-term costs of services through procurement, monitoring end management of City resources. 16,027 416 56,255 58,677 63,220 61,776 0 0 12,195 0 0 (532) 0 0 TOTAL $280 507 $307 979 $308 171 313 1 309 1 1 306 2 2 2 stretive Secretary 407 1 Entry Operator 405 Clerk Typist 404 1 OTHER EMPLOYEES: 7 7 60 r ' ,.. I r t ..... r ! r- ,.. i l ' r r r ,.... I t r l ~ ' I I 1 ,., : I I I I I n ' I ,.... ,., j ! CITY OF LUBBOCK 1. 2. 3. Increase the level of customer service with all City departments and the public. Provide additional training to using departments on the J.D. Edwards Financial System. continue to promote the level of participation of DBE/MBE/WBE and local businesses In the bid process. 4. Increase the productivity level of the Purchasing Department staff through training sessions for increased knowledge of the J.D. Edwards systems upgrades. Purchase orders processed PO lines processed Bids prepared for City Council Payment Authorizations processed daily Requisition process time in days Total dollars expended Dollars to Lubbock vendors Dollars to DBE firms 9,800 58,300 226 98% 1 32rrm 21rrm 3.0rrm 61 9,600 58,500 210 98X 1 3411111 24rrm 4.0rrm 9,900 10,200 58,800 60,500 185 167 98X 98% 1 1 36rrm 36.3rrm 24rrm 25.711111 4.511111 4.9rrm No Text r-1 GENERAL FUND • ' DESCRIPTION EXPENDITURES ,_ PLANNING t TOTAL EXPENDITURES ,.. t REVE!ruES I 1· FEE·ZONING MISC ORDINANCE FEE·ZONING AND APPL FEES ,_ LIC·LAND APPLICATION FEE FEE-ZONING PLATTING FEES FEE·ZONING MAPS, ORD AND MI ,... LIC·OIL AND GAS PERMITS l 'TOTAL REVENUES r- 1 { VARIANCE ,.. ,.... I ,. j I . r- 1 ,.... I I I I \ I ,.. l I t J n n r'i • I City of Lubbock PLANNING REVENUE AND EXPENDITURES ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED FY 1992·93 FY 1993·94 FY 1994·95 FY 1994·95 PY 1994-95 FY 1995·96 <321,582> <551,567> <270,830> <515,309> <520,414:> <507,975> ................... _____ ------------------------------------------------------------ <321,582> <551,567> <270,830> <515,309> <520,414> <507,975:> 3 27 0 0 0 0 57,685 42,096 26,057 40,000 40,000 45,000 2,100 2,700 1,813 0 3,000 2,900 38,495 41,520 15,940 35,000 35,000 37,500 945 2,213 120 800 800 600 2,000 0 0 1,000 1,000 500 ------------------------ ____ .., _______ -----... ·------·----------__ _. ............... ____ 101,228 88,556 43,930 76,800 79,800 86,500 ____ .,. _______ ... ____ .,. ______ ------------------------................ _______ ___ .,...., ___ .,._.,._ <220,354> <463,011:> <226,900> <438, 509> <440, 614> <421,475> 62 CITY OF LUBBOCK MISSION To assure a quality visual and physical environment through community goals setting, proper land use planning, land subdivision, urban design, historic preservation and strategic plan formulation and implementation. $498,550 $445,108 s 430,385 20,751 14,560 16,043 15,960 1,470 2,169 4,500 1,019 46,410 50,323 48,125 57,111 3,080 0 6,638 3,500 (42,389) (14,035) 0 0 s 51 020 $551 567 $520 SBA 1 313 1 1 307 0 1 0 307 3 3 3 407 1 1 405 , 1 Intermediate Engineering Tech. 407 Planning Aides • 4 half time 805 2 2 2 TOTAL 10 11 10 63 r ' • ,.. ,.. ! r- ,.. I ' ' r r i ' r- l i r l l. r I ' l . ,.. t I i 1 r; r I !' . CITY OF LUBBOCK 1. Evaluate land use and host public information sessions for a proposed Land Use Plan and zone change within the East/West Freeway corridor. 2. Provide coordination and professional assistance to the contract study for design guidelines and zoning ordinance revisions for the Central Business District and Broadway Corridor. 3. Implement the Integration of the Intergraph Geographic Information System (GIS) computer with the existing computerized Land Use Program. • Reduce non-equal computer entries (no match entries between the City Land Use Program and the Tax Appraisal District records) caused by the computer conversion. 4. Provide data and professional assistance to the completion and Implementation of a Jackson Neighborhood Comprehensive Land Use Plan amendment. s. 6. Increase citizen and developer awareness of Zoning Code and Subdivision Regulations. Provide support for orderly redevelopment fn targeted neighborhood locations. Staff hours for Census, demographic and economic base data research. Staff hours (full·time) to Land Use Program, maintenance conversion and GIS activities. 2.1 Base maps converted to parcel maps. (total of 167 maps) Land Use Program parcel records. Staff hours to special projects for the Planning Department. (E.G.: Airport Zoning, Census Projects, Group Home penmits, Oil & Gas permits.) Staff hours for special projects request from outside the Department. (E.G.: City Manager, Legal, City Secretary, LISD, Tech, Medical School). Staff hours for Urban Design and Historic Preservation Commission activities. Staff support for monthly PZC/ZBA meetings. Hours for preparation of vlewfoils, notice and other hearing related materials by Technical personnel. Professional hours for preparation of Board and Commission presentation materials: Planning Commission Zoning Board of Adjustment Ordinance Amendments Zone Case/viewfoils prepared. ZBA Cases/viewfoils prepared. Department hours for preliminary and final plat preparation and assistance. Platting: Preliminary Plats Reapprovals Final Plats Hours for citizens assistance with zoning questions: Professional Technical *Department Reorganized Oil and 64 686 584 N/A 71,437 1,288 919 694 24 1,080 176 204 200 33 65 380 2 22 33 *412 *2,253 7 661 509 N/A 71,728 1,105 847 528 24 1,152 233 305 116 46 106 630 9 12 90 *1,563 *1,156 3 600 600 N/A 73,000 1,000 1,000 500 24 1,000 200 200 100 50 100 500 15 25 70 *1,500 *500 2 600 600 20X 74,000 700 700 500 24 1,000 300 300 100 so 100 500 15 25 70 1,800 600 2 CITY OF LUBBOCK MISSION To provi.de safe and efficient traffic movement through design and operation of traffic control systems. REIMBURSEMENTS TOTAL or Engineering Technician * Intermediate Engineering Technician Engineering Technician senior Clerk Typist Traffic Signal Engineering Supervisor * *Traffic Signal Engineering Supervisor, 1 Engineering ate, 1 Senior Engineering Technician, transferred from 4525 OTHER EMPLOYEES: Part-Time Intern Part-Time Traffic Engineering Associate 65 4,102 3,118 19,401 0 0 316 309 409 407 405 404 312 4,885 4,006 29,468 21,009 0 1 1 7,836 10,928 31,311 28,383 0 1 0 1 1 0.3 .7 6.0 $322,331 8,080 17,667 33,271 21,457. 0 806 2 1 1 1 0.4 .6 9.0 r I ' !""' l r ! ' ' r r I ' r l. r !""' I . I I • I r I ~ CITY OF LUBBOCK 1. Update and expand the traffic control system. Complete computerized signal system upgrade and expansion study. Initiate and administer the execution of an Engineering Services contract for the design of a computerized traffic control system upgrade. • Develop designs, specifications and procurement of the equipment necessary to expand the bounds of the computerized traffic control system along 4th Street and the 1·27 frontal roads. 2. Reduce traffic congestion with low-cost improvements and alternate trip scheduling. • Collect the traffic field data for the federally required ISTEA, Congestion Management program and the Pavement Management programs • • Conduct a study with MPO funds to address congestion relief • • Organize program with major employers and trfp·generators to alter peak trip scheduling to reduce congestion. 3. Improve city-wide traffic safety through engineering, education and enforcement • • Determine (by traffic investigations) the high accident locations, and then through traffic engineering principals and practices, determine the measures to remedy the problems. • Design the remedies developed in 3.1 and achinfster their implementation with the use of engineering education and enforcement. • By September 30, 1996 install new overhead street name signs at 80 intersections where existing signs have deteriorated and are unreadable. Traffic Counts 182 108 200 400 Citizen Requests Processed 63 103 75 100 Subdivision Plats Checked 6,324 6,000 7,200 5,500 Accident Reports Processed 35 27 100 100 Speed Zone Studies * * 200* 200 Traffic Investigations * * 40* 40 Signal Timing Studies * * * 75 Traffic Designs * * nl'·· . *taken fran 4525 'i ! I n 66 I CITY OF LUBBOCK MISSION Install, maintain, and operate traffic control signals, signs, and pavement markings in accordance with the Texas Manual on Uniform Traffic Control Devices for the safest and most efficient street systems for Lubbock motorists and pedestrians. $691,956 $687,141 $618,862 33,764 43,346 43,600 208,486 314,364 285,835 131.769 134,779 165,598 157,876 0 40,818 45,982 83,745 (2,731) (6,744) 0 0 $1 918 fe Operations Engineer/Manager 311 1 Traffic Maintenance Supervisor* 305 1 1 Traffic Maintenance Leader* 302 1 pment Operator Repairer* 508 1 TraffieSign Painter* 504 1 1 503 3 3 3 ie Maintenance Worker J* 502 3 3 3 ie Signal Supervisor 308 or Traffic Signal Technician 513 1 or Traffic Signal Electronics Technician 513 1 ie Signal Technician 510 3 2 2 fe Signal Electronics Technician 510 2 1 1 te Sfngal Maintenance Worker 506 1 1 1 for Traffic Signal Maintenance Worker 508 2 2 fie Signal Engineering Supervisor** 312 1 fe Engineering Associate * 309 1 fie Signal Systems Technician ** 511 Engineering Technician** 409 1 itions previously in Cost Center 4521 thru 94·95 ions transferred to Cost Center 4523 thru 94·95 OTHER EMPLOYEES: Note: 92·93,93·94, & 94·95 numbers shown are the combined totals of Centers 4521 & 4525 22 22 67 ,.... I i r" I r r CITY OF LUBBOCK 1. Enhance neighborhood safety in the City of Lubbock by upgrading signs visibility: • Locate and replace missing or defective signs. • Install larger Hish·Intensity signs for enhanced visibility. 2. Upgrade street name signs to enhance Lubbock's image. • Install new overhead street name signs at 80 intersections where existing signs have deteriorated and are unreadable by September 30, 1996. 3. HAZ·MAT Route Sign Fabrication: • This is an Intergovernmental proJect between City of Lubbock and TXDOT to clearly mark the designated Hazardous Materials Route for vehicles transporting HAZ·MAT. 4. Enhance a safe environment by providing new traffic signals when necessary. • Install two new traffic signals when warranted within the City to accommodate traffic volume growth by September 30, 1996. 5. Enhance employee development for improved productivity and loss prevention: • IMSA and TEEX training courses available to all shop personnel. Work Zone Safety Training fs required. IMSA Certification for all staff encouraged. 6. Improvements to High Accident locations: r-. Install thermoplastic, hot tape and raised pavement markings. ! • Install additional traffic signal heads, modify timing plans, replace controller equipment and add necessary ,... i l .... ' ! ,.... I ' ' ,... I 1 r" ! ' r ,... I ' ,... ,.... r-1 1 ! .I underground boring, conduit and wiring. Miles of lane lines painted on thoroughfare streets Miles of lane lines painted on collector streets Traffic signs produced, installed, and repaired Street Name Markers Produced and Repaired School Crosswalks Taped and Painted Emergency Service Calls PM for Traffic Controllers Signal Sections tre·lamped Service Calls on STOP/YIELD signs responded to within one hour Service calls on all other traffic control signs responded to within one working day Emergency signal service calls responded to In 30 mfns School crosswalks painted or taped annually Marked Collector Streets Painted Once Annually Thoroughfares painted twice Annually 68 •150.75 •153.25 *130 130 •35.25 *31 •45 45 •6,198 •5,233 •5,550 5,550 *1,593 *1,470 *1,650 1,650 *325 •329 *300 400 719 723 830 830 73 87 172 172 1,143 1,081 1,100 1,000 100X 100X 100X 100X 99X 99X 99X 99X 91X 85X 90X 90X 100X 100X 10DX 10DX 100X 100X 100X 100X 100X 100X 100X 100% CITY OF LUBBOCK MISSION Maintain and repair all paved streets and alleys, by developing contract and in·house seal coat and resurfacing programs and handling special proJects for other departments. MAINTENANCE OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS ruction & Maintenance Leader ruction & Maintenance Foreman pment Operator III ruction & Maintenance Worker II or Construction Inspector Intermediate Engineering Technician for Engineering Technician Construction & Maintenance Worker ispatcher Clerk TOTAL to reorgan zation 69 1,276,169 47,870 10,437 (167,288) 314 309 506 303 508 505 503 504 412 407 409 402 805 802 $742,526 50,746 1,155,114 81,727 67,053 (158,043) 5 6 3 1 0 1 0 3 .5 24.5 S779,404 56,329 1,312,721 417,479 69,594 (175,000) 5 1 1 6 3 1 0 2 3 0 26 $778,533 60,102 816,355 214,497 61,638 (160,000) 1 1 4 1 5 5 1 1 0 1 2 3 0 r ,... i r r r I r ! r t r I r ' .... ' ,.... I ,... r r- , ~j CITY OF LUBBOCK 1. Protect the investment in public streets through adequate repair and preventive maintenance to assure maximum life • • Develop an annual Contract Seal Coat Program by January 1, 1996 • Develop an annual In·house Seal Coat Program by March 15, 1996 2. Insure the safety of travel for citizens by providing prompt and adequate, response to hazardous conditions. Respond to inclement weather conditions within two hours of notification. 3. Initiate new methodologies in order to improve the efficiency and effectiveness of paved street activities • • Upgrade the current 'Pavement Management System• database to comply with requirements established by the ISTEA regulations and monitored by TxDOT • Continue the collection and input of data for the 'Pavement Management System• as specified by TxDOT Sq.Yds. of base failures and utility cuts repaired 21,300.0 13,010.0 16,000.0 16,000.0 NLI!ber of pot holes repaired , ,500.0 10,537.0 15,000.0 15,000.0 Lane miles of paved streets 2,234.6 2,320.0 2,316.0 2,357.7 Man-hours of special projects 5,076.0 4,770.0 5,300.0 5,300.0 Seal Coat Streets (Sq.Yd.) Thoroughfares General Fund 119,403.0 69,500.0 39,758.0 185,600.0 PSMF 244,399.0 208,500.0 95,418.0 112,200.0 Subtotal 363,802.0 278,000.0 135,176.0 357,800.0 Collectors General Fund 155,939.0 125,498.0 192,467.0 100,000.0 PSMF 337,869.0 376,493.0 416,922.0 365,000.0 Subtotal 493,808.0 501,991.0 654,389.0 465,000.0 Residential General Fund 479,700.0 514,104.0 456,308.0 450,000.0 PSMF 0.0 137,m.o 125,642.0 0.0 Subtotal 479,700.0 651,881.0 581,950.0 450,000.0 Total Sq. Yd. Sealed 1,337,310.0 , ,431 ,812.0 1,371,515.0 1,212,800.0 Seal Coat Streets as X of annual need Thoroughfares 77.8 59.4 30.5 80.0 Collectors & Industrial 109.5 111.3 140.3 98.8 Residential 49.1 67.4 57.9 44.4 70 CITY OF LUBBOCK MISSION Check and grade all unpaved streets and alleys on a regular basis fn addition to making emergency calls (salting ice and snow, flood barricading, HAZMAT, etc.) as needed. Special projects are also completed for other departments. 43,181 113,152 4,517 11,264 11,336 1,780 42,866 9,575 12,747 (93,024) (56,009) (50,000) (50,000) TOTAL $ 453 $ 508 085 $ 540 050 $ 544 212 309 1 1 1 303 1 1 508 4 4 4 Operator 505 4 4 4 Equipment Operator 503 2 2 2 12 12 71 ,.... ' r ,... r r-I I ~ I [ ,... r r r r r- - - ,.... I I l I CITY OF LUBBOCK 1. Insure that all unpaved streets and alleys are In a safe, passable condition as a result of regular maintenance operations • • Blade 50 percent of all unpaved streets once per month, as weather permits • Blade 9 percent of all unpaved alleys once per month, as weather permits 2. Evaluate new products/methodologies fn order to fq:>rove the efficiency and effectiveness of unpaved street activities. • Evaluate the cost-effectiveness of using a salvage asphalt material in unpaved streets/alleys designated as consistently requiring extra maintenance efforts by September 30, 1996 • • Evaluate the cost-effectiveness of using materials, other than concrete, to pave alleys by September 30, 1996. Blocks bladed of unpaved streets Blocks bladed of unpaved alleys % of unpaved streets bladed monthly X of unpaved alleys bleded monthly Service cells resolved within five days Man-hours on special projects Man·hours on HAZMAT cleanup 12 11,900 11,700 80% 5X 72% 9,039 N/A 6,232 6,286 52X 7% 66X 5,716 N/A 6,000 6,000 8,000 8,000 sox 50% 9% 9% 5~ 5~ 7,000 7,000 500 500 CITY OF LUBBOCK MISSION Ensures that all paved city streets are acceptably clean, thereby preventing accelerated deterioration of asphalt streets. Assist in emergency operations (e.g., salting during Ice or snow storms, flood barricading, HAZMAT, etc.). Special projects are also completed for other departments. Construction & Maintenance Foreman Equipment Operator Ill Equipment Operator II TOTAL 73 99,203 1,325 0 (75,951) 303 508 505 19,994 88,455 2,723 0 (101,164) 1 6 21,864 70,746 3,998 1,575 (35,000) 6 8 21,864 70,907 3,449 4,795 (35,000) S315 010 1 6 I ! I r ,... ' .... t ,.... r r ,... ! ,.. ,... t ,... l ,... l ,... t r I ,... ,... ,... I I ,.. n CITY OF LUBBOCK 1. Insure that all thoroughfares end downtown streets are in an acceptably clean condition as a result of routine street sweeping operations. • Sweep 60% of the thoroughfares once per month • ·Sweep 60% of the downtown area once per month 2. Continue efforts to obtain TNRCC approval of HAZMAT processing site at 507 N. 1·27. Cubic yards of material collected Number of Citizen Requests for sweeping/cleaning % of thoroughfares swept once per month % of downtown area swept once per month Man·hours of special proJects Street cleaning time in sweeper hours 74 15,700 N/A 70% m 4,162 N/A 12,677 1,403 63% 68% 5,081 2,581 14,000 14,000 450 450 60% 60% 60% 60% 4,500 4,500 2,300 2,300 CITY OF LUBBOCK MISSION Ensure that all storm sewer inlets and lines are effectively cleaned and maintained. This section is on 24·hour call and aids in recovering lost items. The removal of debris and foreign matter insures proper functioning of the system during potential flooding conditions. MAINTENANCE OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS c & M Foreman Construction & Maintenance Ill Construction & Maintenance II * due to reorganization 75 2,437 5,065 551 0 0 $65 751 303 505 504 3,423 3,942 3,432 4,587 7,030 6,272 756 3,838 1,242 0 0 1,408 0 0 0 019 $101 0 3* -I r r ~ I ~ > I -I' ! - I""' - r r - - CITY OF LUBBOCK 1. Insure that all stonu sewer fnlets and lines are effecttvely cleaned and maintained to decrease the Incidence of flooding and reduce the damage and cost to publ fc and private property • • Check/clean all stonm sewer Inlets at least once every two months • Check/clean all high·risk Inlets once per week Stonm sewer Inlets checked/cleaned (1,059 total inlets) Pounds of urea distributed on bridges/streets Man-hours of special projects X of scheduled inlets cleaned/checked 76 7,500 2,400 839 99X 7,119 0 542 89:C 8,000 5,000 1,000 100X 8,000 5,000 1,000 100X CITY OF LUBBOCK MISSION To maintain and repair all concrete alleys and valley gutters. Provides assistance in base failure/utility cut repair and construction projects for other city departments. Construct curb ramps, as requested by citizens. $243,388 $256,480 8,039 6,810 8,975 8,025 6,810 10,602 8,653 6,652 1,012 2,602 3,983 3,416 CAPITAL OOTLAY 0 11,517 0 2,407 REIMBURSEMENTS (89,606) (43,445) (55,050) (50,000) $1 928 S231 74 980 303 Construction & Maintenance Leader 506 Cement Finisher 507 2 2 505 1 1 1 503 0 0 1 504 1 1 ion & Maintenance I 503 1 Intermediate Engineering Technician 407 1 1 e 8 e* 77 r I r r r r • r j ! r r r I ' r I l r r ,.... ! r } CITY OF LUBBOCK 1. Assist with downtown redevelopment efforts • • Assist tn the renovation and restoration of 400 square yards of downtown brick streets per year. 2. Continue efforts to Insure complfanee with Americans With Disability Act regulations. • Construct curb ramps In compliance with ADA regulations, on an as-requested basis. Sq. yds, of base failure/utility cuts repaired Sq. yds. of valley gutters constructed or reconstructed Sq. yds. of downtown brick streets repaired Man-hours of special projects Number of curb ramps constructed 21,300 800 338 5,200 49 78 13,010 373 1,856 4,195 20 16,000 500 400 4,500 25 16,000 500 400 4,500 25 CITY OF LUBBOCK MISSION TO PROVIDE SAFE, EFFICIENT, AND ECONOMICAL TRANSPORTATION, STREET, AND STORM DRAINAGE SYSTEMS THROUGH PLANNING, ENGINEERING, CONSTRUCTION AND LAND TRANSACTIONS. for Engineering Technician istant Right of Way Agent ng Technician (Federal Highway Administration) Transportation Planner Senior Engineering Technician 79 24,579 12,198 44,196 11,044 (259,456) E1 317 314 310 310 309 410 409 408 407 405 310 409 '53,896 52,036 (191,076) , 2 1 3 0 4 1 1 65,945 20,450 0 1 1 2 0 1 0 4 1 3 1 1 17 12,573 6,159 0 2 0 1 0 4 1 3 1 r-1 r r r r r r-' r l r r ' I ! ·' r l ,.. i i r r- 1 r r CITY OF LUBBOCK 1. Evaluate new materials, methods, and products to IJI1'rove design process and pavement quality. (Transportation Goal 11> • Incorporate new products into paving construction and monitor for results. • Train draftsman on computer drafting systems by September 30, 1996 • • Utilize recently acquired engineering software In design/drafting process by September 30, 1996 • • Develop standard set of specifications for paving by September 30, 1996. • Develop standard new subdivision plan review criteria by September 30, 1996. 2. Provide Additional ROW services (Transportation Goal 11, Utility Goal 11) • Prepare for acquisition of railroad relocation property for East • West Freeway by time of Authorization. • Continue working ~ith landowners, tenants, and planners on the development of the new Landfill site as requested • • Provide ROW acquisition for major street capital proJects and other capital projects within required tfmeframes. 3. Carry out the 3-C Transportation Planning process as required by the lntermodal Surface Transportation Efficiency Act of 1991. (Transportation Goals 11 and #3) • Complete and update as required, the Transportation Improvement Program for FY 1996 ·FY 1998. • Complete and update as required, the FY 1996 Unified Wort Program • • Continue to monitor and implement the Transportation Management Systems by October 1, 1996 Citfzen Contacts 11,930 12,942 10,000 Materials Tests 5,842 3,338 5,326 Construction Inspections 7,967 5,508 5,000 Street/Alley Improvements Designed (LF) 11,270 37,047 26,628 Street/Alley Improvements Constructed (LF) 34,978 46,411 30,917 Private Engineered ProJects Processed 16 17 12 Preliminary/Final Plats Processed 93 95 50 Parcels Acquired by ROW 32 32 26 ROW Closures/Special Projects 93 117 130 Floodplan Inquiries 489 658 500 Number of Maps Maintained 2071 2071 2071 Blocks of Street/Alley Stated 105 141 112 Surveying Special Projects 155 164 68 80 10,000 5,000 5,000 10,000 30,962 15 50 26 100 500 2071 112 100 No Text r GENERAL FUND DESCRIPTION r EXPENDITURES l CULTURAL ARTS SERVICES ,-..TOTAL EXPENDITURES ! 1 .REVENUES MISCELLANEOUS SALES HOTEL/MOTEL TAX r. GARDEN & ART CENTER SALES RESERVATIONS-GARDEN & ARTS r-FINE ARTS FUNPRAISING I GARDEN & ARTS CLASSES ~ 'I'OTAL REVENUES ! I ' VARIANCE ,.. ! r r I I ! ' r . ' r r ' ' r ,.. ! City of Lubbock CULTURAL ARTS SERVICES REVENUE AND EXPENDITURES ACTUAL ACTUAL 6MO ACTUAL FY 1992-93 FY 1993-94 FY 1994-95 __ .,. _________ ------------------------ 0 <910> <89,962> ------------------------------------ 0 <910> <89,962> 0 0 3,499 0 0 0 4,4115 3,773 1,6511 12,187 8,974 4,9117 0 0 0 13,262 14,985 7,389 ------------------------------------ 29,934 27,732 17,533 .., ___________ ------------................... _____ 29,934 26,822 <72,429> 81 BUDGET REVISED PROPOSED FY 1994-95 FY 1994-95 FY 1995-96 ................................... ------------------------ <219,420> <219,420> <305,009> ------------------------ __________ ...... <219,420> <219,420> <305,009> 0 3,499 3,500 0 0 102,000 4,500 4,500 4,500 13,000 13,000 15,600 38,000 38,000 26,000 14,500 14,500 15,000 -------... --... ----··-·----------------- 70,000 73,499 166,600 -----------------------------... ------ <149,420> <145,921> <138,409> CITY OF LUBBOCK !UmQl! Ensure a spectrum of quality cultural, artistic and educational programs that promote the arts and Lubbock as a regional cultural center. 11,171 0 6,960 OTHER CHARGES 723 77,135 CAPITAL OUTLAY 0 0 REIMBURSEMENTS 0 0 TOTAL so $910 $219 420 Cultural Arts Services Manager 311 0 Art Center Supervisor 304 Program/Development Coordinator 304 0 0 custodian/Maintenance 504 0 .5 GRANT FUNDED Project Coordinator (Outreach) 304 807 2 5 TOTAL 4 8.5 82 6,960 104,767 9,793 0 $305 009 1 5 10 ,... r ,.. ' t ,.. I I --- ,.. l ! r .... ' ,... I ' r j ,.. I , ' I ,l ' . f'" I ... CITY OF LUBBOCK 1. Complete plans for relocation of Fine Arts Center to Include a permanent exhibit of Buddy Holly memorabilia; a visitor information center; and exhibit space for a West Texas music museum. Prepare and submit grant proposal to the National Endowment on the Humanities for research and planning for the Buddy Holly exhibit. 2. 3. 4. • Finalize site. • Finalize building plan. • Complete first phase of renovation. Develop exhibition/program schedule expanded facility. • Assemble exhibition committee to evaluate and develop exhibition/program schedule. • Research/submit ;rants and fundraislng for expanded level programs. • Plan and develop layout/program for Buddy Holly exhibit. Research and develop other funding sources for outreach programs. • Develop scholarship program. • Seek out foundation/corporate grants for SMART. Increase revenues for reservations at the Garden & Arts Center by 251. • Implement new fee schedule for rentals. 5. Continue to develop and promote culturally diverse programs at the Fine Arts Center and the Garden and Arts Center. • Develop a newsletter/calendar to promote the department and its programs. Revenues FAC sales Grants/fundrafsfng Hotel/motel tax GAC classes Sales Reservations Attendance FAC GAC Programs Exhibitions OUtreach Special Events 83 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A $3500 $45,000 0 11,200 10 2 0 $3500 $3500 $38,000 $26,000 0 $100,000 S14,500 $15,000 $4500 $4500 $13,000 $15,600 18,250 23,000 78,750 80,000 20 20 2 3 4 4 No Text r- j GENERAL FUND DESCRIPTION -----~--------------------·-- ,... EXPENDITURES I OUTDOOR RECREATION l f"' TOTAL EXPENDITURES J REVENUES PR-SWIMMING POOLS ,.. PR-SWIMMING INSTRUCTION J ·' PR·SWIM POOL CONCESSIONS PR-SWIM POOL RENTAL ,... PR-EIASKETBALL LEAGUE PR-VOLLEYBALL LEAGUE PR-GYM RENTAL ,... PR-s.a. ENTRY l"EE PR-FIELD RESERVATION PR-ADULT SOCCER PR-ADULT BASEBALL ,.. PR-TENNIS INSTRUCTION I i PR-TENNIS TOURNAMENTS PR·CONCESSIONS r PR-BALL MACHINE RENTAL PR·LEAGUES PR-COURT FEES ,... PR-MEMBERSHIPS I \ PR-OUTDOOR CONCESSIONS I PR-MODEL AIRPORT PERMIT PR-SHOW WAGON RENTAL ,_ PR-MISC EQUIP DAMAGE PR-MACKENZIE PARK PLAYGROUN PR·SPECIAL EVENTS -, TOTAL REVENUES VARIANCE 'i j H . ' """ I F-- ' ' City of Lubbock OUTDOOR RECREATION REVENUE ANI> EXPENDITURES ACTUAL FY 1992-93 ACTUAL FY 1993-94 6MO ACTUAL BUDGET FY 1994·95 FY 1994-95 ------------___ .,._ ...................... .................................... ---·-------- <847,841> <887 ,490> <304,623> <840,633> ... ----------------------------------------------- <847,841> <887,490> <304,623> <840,633> 42,777 46,558 0 60,000 3,060 11,083 0 3,500 2,504 5,571 371 3,000 5,095 4,645 0 4,200 10,700 14,572 8,243 14,300 40,887 52,864 28,106 40,000 28,209 31,853 19,468 30,000 122,160 126,545 68,539 117,500 2,995 3,628 2,734 3,000 0 472 0 0 6,635 11,724 0 9,000 11,066 22,497 10,258 10,000 2,006 7,986 195 8,000 569 1,727 1,853 1,000 170 812 6 200 1,985 2,460 620 3,200 3,081 8,743 2,449 6,000 4,446 3,936 1,162 3,800 62,928 72,494 14,137 60,500 1,040 2,735 367 900 0 1,200 1,200 0 68 133' 11 so 17,648 15,837 1,157 16,000 10,003 16,898 3,932 20,000 ------------__ ... ____ ............... ---·--------________ .., ___ 380,032 466,973 164,808 414,150 ---------------------------............................ -·---------- <467' 809> <420,517> <139,815> <426,483> 84 REVISED FY 1994-95 -----·------ <833, 752> _,.,. .............................. <833,752> 60,000 0 3,000 4,200 14.300 40,000 30,000 125,500 3,000 0 9,000 10,000 8,000 3,000 200 3,200 6,000 3,800 60,500 900 1,200 so 16,000 12,000 ........................... _ ... _ 413,850 ----------.. - <419, 902> PROPOSED FY 1995·96 ____ .,. _____ .,.._ <805,526> ------------ <805,526> 60,000 0 5,000 4,500 14,300 40,000 30,000 140,000 3,500 0 9,000 18,000 6,000 3,000 200 3,200 6,000 3,800 60,500 900 1,600 0 16,000 12,000 .................................. 437,500 ___ ,.. ________ <368,026> CITY OF LUBBOCK t!.!ll!.Q!! Enhance the mental and physical health of the community through the development of programs that meet he publics• recreation needs through athletics, aquatics, special events and cultural programs. TOTAL 111 ... ,.,.,~ .. tion Center Supervisor Assistant Recreation Supervisor Senior Clerk Typist Intermediate Clerk Typist OTHER EMPLOYEES: Part-Time Assistant Recreation Center Supervisor 85 19,045 356,676 10,520 (1 ,018) S847 307 304 303 404 403 803 18,678 368,614 3,762 (1 ,627) 2 2 11 16,545 374,213 18,108 0 752 2 2 0 1 3 9 98,495 15,685 372,098 8,235 0 $805 526 2 0 3 8 ! ,. • ,.... I I ,.. ,. J ' r r • ' . ' ,... f ! I ' I .r I • I CITY OF LUBBOCK 1. Develop a wider variety of culturally diversified entertainment to offer the community such as, Concerts in the Park, Big Band Concerts and Plays. • Schedule quarterly meetings with LUNA to evaluate progress with uniting with the neighborhood associations by May 15, 1996. 2. Develop a directed strategy to Increase participation In local, state and national softball. • Execute a timely end well-coordinated publicity program by using all available resources by February 28, 1996. • Expand local corporate sponsorship by aggressively pursuing active participation by December 15, 1995. • Solicit and evaluate past participation in successful area and regional tournament programs to be able to incorporate new end positive steps by October 31, 1995. 3. Continue to evaluate the effectiveness of department's cost recovery measures. • Monitor expenses of softball program. Investigate activities wfthfn program for possible elimination. • Continue negotiations with youth athletic leagues in the underwriting of cost by January 1996. Participation: Swimming Pool Participation 57,218 55,433 59,000 60,000 Swimming Pool Reservations 52 53 55 60 Hot Shot Boys Basketball Camp 40 63 65 70 Softball Team Registration 580 500 535 .. 535 Volleyball Team Registration 219 237 179 200 Basketball Team Registration 41 52 52 55 Sand Volleyball Team Registration 54 46 55 60 Lady Round Ballers Basketball Camp n/a 99 100 100 Boys Soccer Camp n/a n/a 50 60 Boys Baseball Camp n/a n/a n/a 50 Special Event Requests n/a n/8 20 25 Santa Lend 14,897 21,000 35,000 35,000 Tennis Center Reservations 7,800 7,800 8,000 8,000 Swimming Pools 73 60 70 70 Softball Leagues 127 125 125 125 Volleyball Leagues 153 127 180 150 Basketball Leagues 98 100 100 100 Hot Shot Boys Basketball Camp 104 109 115 115 Lady Round Ballers Basketball Camp n/8 104 110 110 Boys Soccer Camp nta n/a 100 100 Boys Baseball Camp n/8 n/a n/a 100 Santa Land n/a n/a 58 75 Tennis Center 45 88 95 95 86 -- DESCRIPTION EXPENDITURES ~ LIBRARY ADMINISTATION l LIBRARY PUBLIC SERVICES i LIBRARY EXTENSION SERVICES LIBRARY COLLECTION SERVICES TOTAL EXPENDITURES REVENUES r ,.. GRANT -LIBRARY FEE -COPY SERVICE LIBRARY FINE -LIBRARY FINE TOTAL REVENUES r-VARIANCE ' r 1 ~. ! ~ .I 1 . ' , I ri I ' ( ' r i City of Lubbock LIBRARY REVENUE AND EXPENDITURES ACTUAL FY 1992-93 <507,526> <747,217> 0 <432,827> ·----------- <1,687,570> 570,120 19,131 34,044 ... ,...,. _______ ...... 623,295 __________ ... _ <1,064,275> ACTUAL FY 1993-94 <511,399> <777,405> 0 <502,499> ------------ <1,791,303> 570,408 18,870 48,022 ...... _ ... ________ 637,300 ------------ <1,154,003> 6MO ACTUAL FY 1994-95 <255,967> <272,937> <138,689> <248,454> .... __________ <916, 047> 285,253 10,123 24,713 ---... ------...... 320,089 ------------ <595,958> BtlOOET FY 1994-95 <560,054> <566,800> <397,722> <498,801> __ ,. _____ ...... __ <2,023,377> 570,400 19,111 42,000 ____ ..,. _______ 631,511 ...... __________ <1,391,866> 87 REVISED FY 1994-95 <560,054> <566,800> <397,722> <500,191> ------------ <2,024,767> 570,400 19,111 42,000 ------------ 631,511 ------------ <1,393,256> PROPOSED FY 1995-96 <605,148> <595,779> <522,230> <583,952> ------------ <2,307,109> 570,400 20,000 55,000 ------------ 645,400 ---·--·----- <1,661,709> CITY OF LUBBOCK MISSION The mission of Administrative Services has two elements. One is to provide internal management, planning, and evaluation for Public Services, Collection Services, Extension Services, and West Texas Library System. The other is to provide external marketing and community promotion, assessing community needs in Library services, and developing proper services response. REIMBURSEMENTS TOTAL Library Director Administrative Assistant Secretary Senior Clerk Typist Intermediate Clerk Typist Senior Clerk Typist Librarian III Bookkeeper Librarian II t·Time Literacy Coordinator ·Time Clerk Typist OTHER EMPLOYEES: 88 8,048 27,458 228,901 3,244 (176,076) S509 260 313 307 405 404 403 404 308 407 307 306 402 9,415 9,999 20,118 126,649 173,718 236,083 261,334 267,942 3,522 0 0 (78,241) 0 0 $510 028 054 $605 148 2 2 12 12 11 "~ -, r r- ' l r ,.. I r ' I ,_ I ' . ,.. I ,. I : I ,... I ' I r: i l i n I I ,.., I I I ,...,. . .. • I I r ' I CITY OF LUBBOCK 1. Complete the implementation of the 1993 Branch Library Development Bond Program. Dedicate and open the Northeast Branch Library and Family Learning Center in the first quarter, FY 96. • Issue construction notice to proceed for Northwest Branch by early first quarter, FY 96. .• Issue furnishings/equipment bids by end of first quarter, FY 96. • Dedicate and open Northwest Branch In April-May, 1996. Monitor/control accounts and complete the bond project within budget. 2. Ensure successful implementation of the first·year project/contract between the Junior League of Lubbock, Inc. and the Friends of the Library. • Install learning hardware/software for use in the Faml ly Learning Center at Northeast Branch during first quarter, FY 96. • Provide liaison between Jr. League Volunteers and branch staff to implement Share a Book programming and ongoing promotion of the learning center during first quarter, FY 96. 3. Build on the Library's internal culture development initiatives of 94·95. • Take the 94·95 position analysis project to the next stage, develop position descriptions and perform job evaluations by third quarter, FY 96. Conduct a Plan for an internal management review process to link staff development to strategic planning, quality of library service & library effectiveness, no later than fourth quarter, FY 96. Staff meetings conducted so 50 50 50 Performance evaluations processed 46 54 54 65 Board Meetings Attended 33 33 33 33 (Library, Friends, Literacy, etc.) Items posted 2,500 2,500 3,000 3,000 Library Newsletters published N/A 12 12 12 News releases/PSAs distributed 1,100 2,200 3,000 3,000 Department activity measures achieved within +/· 95X 95% 95X 95X 10% variation Centers with approved budget 100% 100% 100% 100% 89 CITY OF LUBBOCK t!..!.n!.Q!! The mission of Public Services is to conm.Jnicate the Library's resources and to increase their use by the people of : Lubbock and Lubbock County. This requires selection and development of the Library's collections, assistance and guidance in use of library books, materials, and technology, and active promotion of Library use. REIMBURSEMENTS TOTAL FULL TIME: Librarian I II Librarian II Librarian I Senior Library Assistant Library Assistant Intermediate Clerk Typist Clerk Typist Intermediate Clerk OTHER EMPLOYEES: Part·Time Library Aide Part·Time Library Aide Ill TOTAL 90 12,563 12,429 0 3,888 9,839 9,925 17,490 35,767 0 0 0 0 0 0 0 0 S747 17 sm S595 n8 .'.:.•.• •• ' • ' \Joo '., .. __ ,•.'.,·'.,' .. ,·_:•.'.:· ::_:, ::::_:_,_ •. •.··.','A.,·.·.'c.',·_.,T_·······,u_·,',.,A .. ,_.,·.L,···'.:_···· .·'···'··.''.·,· .. ,•·_:• .. ,•_.'• .. ,' .. ,•_:·.• ... '•_.'• ... '• ... '• ... '• 'iEvisEo < •: 'luilloiiheb . ' ::-:-:·:·:·:·:··:·.;:;::;:;:;·: .·::· .. · ........ ,.;;. ·:<',:):::::::.,::·:':·:·::-:::·:·:·,:,,,:,·::·:·.' .. ':} :::(:<:::GRADE: :;:: :1993;;94'\ )]994Ws•••: :::::::;::;::199$+96'):::· 308 307 306 410 407 403 402 402 804 806 2 8 1 4 1 3 6 28 1 0 6 2 1 2 0 9 1 23 1 0 7 1 2 2 0 8 23 -...... r r I r ' . l ,., I , H I , ~ I -t I l I l"i i r n . ; i r \. ' ,.... I . ' r l ·i l ~ 1..- 1 ! ' lr I \ . CITY OF LUBBOCK 1. Continue to develop collection development strategies and programs of service for new branch facilftfes. • Facilitate and evaluate the streamlined acquisitions process, by December 31, 1995. • Participate in developing the Share a Book with a Child program at the Northeast Branch, by December 31, 1995. 2. Initiate staff development program for new branch personnel. • Develop training opportunities for new Northwest Branch staff members in the areas of adult reference, children's services, and circulation by March 31, 1996. 3. Explore and implement new technologies in the provision of reference service. • Continue development of CD-ROH workstations, by September 30, 1996. • Develop policies and procedures fn provision of Internet services to patrons. • Evaluate online databases and document delivery systems, such as FirstSearch, by September 30, 1995. 4. Improve Library policies and procedures'. • Revise and update the Emergency Procedures Manual, by December 31, 1995. • Revise and update the Public Services Policies and Procedures Manual, by March 31, 1996. Materials Circulated 312,874 312,041 308,920 309,229 Information User Assistance 150,513 150;232 151,734 151,886 Program Participants 14,655 12,974 11,157 11,168 Miscellaneous Services Provided 189,193 191,049 187,228 187,415 Library Attendance 207,005 207,225 201,008 201,209 Total Library Services 874,240 873,521 860,047 860,907 Programs Presented 867 694 555 556 New Patrons Registered N/A N/A 8,110 8,120 91 CITY OF LUBBOCK MISSION The mission of Extension Services is to offer a variety of library services at branch locations remote from the central Library. To accomplish this goal, staff select library materials, provide reader guidance and reference assistance, and present programming for patrons of all ages. 0 0 3,095 4,064 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 REIMBURSEMENTS 0 0 0 0 TOTAL so so 230 Librarian III 308 0 1 1 L ibrarfan II 307 0 2 3 librarian I 306 0 2 Library Assistant 407 0 5 7 Clerk Typist 402 0 3 5 Intermediate Clerk 402 0 1 als Handler 404 0 0 library Aide Ul 806 0 1 1 Library Aide I 804 0 5 7 Part·Tfme Materials Handler 806 0 0 1 0 19 29 92 - ...::. ' ,... ! r ' ,;:::. f l r I r ,.. r -i i l I M r i t I ,.... ' I . " / ... I I r-1 ' ' I •) CITY OF LUBBOCK 1. Coordinate the selection of materials collection for a new branch library. Prepare a written evaluation of the northeast selection process by OCtober 31, 1995. • Prepare a collection development plan for northwest by November 30, 1995. 2. • Reassemble the staff selection team and begin materials ordering process before the end of the first quarter. Implement a variety of branch programming. 3. • Produce and present a series of programs for adults at the Godeke branch by March 31, 1996. • Produce and present programs for youth, and adults, at the northeast branch by December 31, 1995. Initiate a program to train new staff. • Incorporate newly hired staff into Mahon and northeast service schedules for training to insure competency by April 30, 1996. Materials Circulated Information User Assistance Program Participants Miscellaneous Services Provided Library Attendance Total Library services Programs Presented New Patrons Registered 93 286,249 91,963 5,603 78,602 166,944 629,361 221 N/A 284,760 105,472 4,837 70,588 168,089 633,746 223 N/A 296,520 325,312 109,427 120,389 5,260 6,351 71,327 76,459 165,265 181,791 647,799 710,302 250 390 5,292 5,005 CITY OF LUBBOCK MISSION The mission of Collection Services is to support the Library's public services function and activities through acquisition, preparation, and maintenance of the library's materials collection. The section also creates and maintains an online database to facilitate access to materials by staff and users, and manages the maintenance of an integrated library automated system. $221,727 7,6137 6,936 6,021 5,335 4,934 6,943 41,479 49,098 47,204 60,820 177,035 236,848 226,909 288,442 0 0 0 0 $432 953 Librarian I II 308 1 1 Librarian I 306 2 2 2 Senior. Clerk .Typist 404 1 1 Clerk Typist 402 2 2 2 Clerk 1 7 7 7 94 j ,.... ' ti- l J r ,::.. I r ,.. l ' ,.. . I r .... • ' I • ,... I ! I -I . I r-r ' r- I"': r ,.. . ' t r 2. CITY OF LUBBOCK public's timely access to newly purchased books, periodicals, and other library materials. the performance of the Baker & Taylor COI1J'8ny•s performance in cataloging and processing the for the Northeast Branch. Any shortcomings should be reported before work on the collection for Nr>r·m•OH!Rt Branch begins. aison with Baker & Taylor to make sure all outsourced book processing activities (call numbers, processing, cataloging, and storage) are conducted as specified for the Northwest Branch. the new OCLC PrarpCat service to detennine if the service offers a cost-effective means of speeding ing process. It promises that orders placed with participating book vendors include a notice sent download machine readable records for all new titles directly to the library's database. convenience and access to library materials and services through further development of the the evaluation of the 3M Selfcheck System. ic training to staff on troubleshooting minor problems with system peripherals such·as printers, st:lti'Y'W!rg, receipt printers, etc. 95 11,800 17,685 1,571 1.1308 16,874 17,074 1,462 1.1505 17,796 16,826 3,000 1.1814 18,509 1,520 1.2420 No Text r GENERAL FUND r DESCRIPTION ~~~~~~;~;----------------- ' CIVIC CENTER AUDITORIUM/COLISEUM r TOTAL EXPENDITURES REVENUES ,-r I?R-COMMISSIONS AUD COLISEU I?R· CIVIC CENTER RENTAL I?R-CIVIC CENTER CATERING R I?R· COMMISSIONS CIVIC CENTE ,_. RENT -EQUIPMENT RENTAL PR-AUD COLISEUM RENT HOTEL/MOTEL TAX ~ I?R-AUD COLISEUM PARKING > . TOTAL REVENUES r. I ' '. ,VARIANCE n ' i ...... . ' .,._ I ' . I ' '"' J ,. I City of Lubbock CIVIC CENTER REVENUE AND EXPENDITURES ACTUAL ACTUAL 6MO ACTUAL FY' 1992-93 FY 1993-94 FY' 1994-95 _______ ...... ___ ------------------------ <2,319,729> <2,316,462> <1,206,443> 0 0 0 ----... ------------------------------- <2,319,729> <2,316,462> <1,206,443> 71,543 84,261 28,194 297,175 315,575 160,035 39,655 38,559 23,671 63,901 63,751 35,395 1,489 918 1,650 194,720 176,453 114,347 0 0 51,907 14,588 19,489 9,744 __________ ....... ............... ____ ... __ ------------ 683,071 jj99,006 424,943 ------------------------_______ .,..,..,. __ <1,636,658> <1,617,456> <781,500> 96 BUDGET REVISED PROPOSED FY 1994-95 FY 1994-95 FY 1995-96 -----------------------------... --............. <2,549,018> <2,450,829> <1,627,414> 0 0 <812,151> ------------ ________ .,. ......... _.,. __________ <2,549,018> <2,450,829> <2,439,565> 82,900 93,900 163,800 315,000 315,000 325,000 42,000 42,000 45,000 67,920 67,920 118,800 1,000 2,000 2,000 190,000 200,000 225,000 0 0 105,000 19,488 19,488 21,631 -------------------------... ---------- 718,308 740,308 1,006,231 ..... __________ -----------· ______ ,,...,. ___ <1,830,710> <1,710,521> <1,433,334> CITY OF LUBBOCK tuill2!! Enhance the cultural and economic climate of the community, working together as a staff to ensure quality facilities and cost effective services to meet the needs of diverse events at competitive rates. $1,578,986 $1,536,283 $1,522,916 136,576 129,400 169,812 221,934 259,125 286,885 603,498 582,780 611,793 CAPITAl OUTLAY 12,978 34,379 68,382 REIMBURSEMENTS (234,243) (225,504) (194,898) 188,005 465,574 10,109 ( 107 ,556) TOTAL 319 729 316 463 $2 890 $1 627 14 FUll TIME: Managing Director for Culture & leisure Services SBA Civic Centers Manager 315 Civic Centers Assistant Manager 312 0 Operations & Engineering Superintendent 309 Box Office Manager 309 0 Food and Beverage Coordinator 308 Accountant 307 Technical Coordinator 306 Assistant Technical Coordinator 305 0 Events Coordinator 305 Operations Foreman 303 stant Food and Beverage Coordinator 303 2 0 stant Events Coordinator 303 3 2 Building Maintenance Supervisor 302 1 1 1 Building Operations Supervisor 302 5 5 2 Food and Beverage Assistant 407 2 2 Secretary 405 ilding Maintenance Worker 504 4 4 2 Senior Clerk Typist 404 1 Clerk 403 0 403 501 1 501 20 20 7 TOTAL 53 26 97 ;;.- -~ ,... I ,... r ,.. -r r ~ ' I : : fi ! ' l ' r ' . ,.... I i """" I CITY OF LUBBOCK 1. Develop and implement strategies to Achieve a cost recovery rate of 35X (City Manager/City Council) • Evaluate rental structure and make recOil'lllendations for changes by December, 1995 Evaluate current organizational structure end propose changes to enhance marketing efforts during 1st QTR • Seek out private/corporate underwriting or sponsorship and advertising revenue opportunities by 4th QTR • Plan an employee awareness campaign to promote utility conservation and usage during 1st QTR • Reduce staffing levels by 20X through reorganization of custodial support 2. Ensure successful implementation of the Civic Center renovation project (City Council) • Coordinate the selection of color schemes and furnishings with appointed committee • Achieve target date of late January for renovations In Banquet Hell and Pedestrian Mall • Plan marketing campaign to showcase refurbishments 3. Improve the quality of services provided to Lessees and patrons utilizing facility Acquire a computerized scheduling system to better utilize staff and Improve response to clients. Develop and implement signage program to give better direction to seating areas, restrooms,end concession areas. • Install alternative sound reinforcement In Terrace Suite • Develop and implement patron Information services Develop and distribute patron questionnaires to evaluate programming • Insure successful transition of custodial services restructuring through Intense recruitment and training program 4. Enhance staff development (City Manager) Provide for training to address computer technology • Continue to evaluate training opportunities through International Association of Auditorium Managers sponsored seminars, conferences or training sessions Number of Events Under 500 in Attendance OVer 500 In Attendance Number of Event Days Number of Event Activities Total Event Attendance Number of Conventions Convention Rental Revenue Increase In Event Activity over prior yr X of Events rating Quality of Service of Staff More Than Satisfactory or Better Direct Cost Recovered 98 264 141 691 1,930 413,356 18 84,789 28X 94X N/A 297 290 305 154 150 157 748 740 762 1,769 1,850 1,900 425,306 430,000 440,000 19 20 23 80,996 105,300 121,000 (8X) sx 3X 94X 90X 95X N/A N/A 36X CITY OF LUBBOCK MISSION Enhance the cultural and economic climate of the community, working together as a staff to ensure quality facilities and cost effective services to meet the needs of diverse events at competitive rates. $562,888 0 0 0 37,385 0 0 0 73,959 0 0 0 203,900 0 0 0 20,000 0 0 0 (85,981) so so $812 151 c Centers Assistant Manager 312 0 0 Office Manager 309 0 0 istant Technical Coordinator 305 0 0 istant Food and Beverage' coordinator 303 0 0 fstant Events Coordinator 303 0 0 lding Operations Supervisor 302 0 0 2 407 0 0 1 lding Maintenance Worker 504 0 0 2 Clerk 403 0 0 1 custodian 501 0 0 3 TOTAL 0 0 99 r ,. -I ' ' """"· I 1 t 1 P""! ~ I I ; r .. r-. ' CITY OF LUBBOCK 1. Develop and implement strategies to Achieve a cost recovery rate of SOX (City Manager/City Council) Evaluate rental structure and make recommendations for changes by December, 1995 • Evaluate current organizational structure and propose changes to enhance marketing efforts during 1st QTR • Seek out private/corporate underwriting or sponsorship and advertising revenue opportunities by 4th.QTR Plan an employee awareness campaign to promote utility conservation and usage during 1st QTR Reduce staffing levels by 20X through reorganization of custodial support 2. Ensure successful implementation of the Coliseum Bond Projects (City Council) • Achieve target dates outlined for all projects. • Plan marketing campaign to promote new air conditioning In Coliseum. 3. Improve the quality of services provided to Lessees and patrons utilizing facility • Acquire a computerized scheduling system to better utilize staff and improve response to clients. • Develop and Implement sfgnage program to give better direction to seating areas, restrooms, and concession areas. • Evaluate foot traffic flow entering Coliseum and adapt where possible to alleviate congestion In front of concession stands. • Develop and distribute patron questionnaires to evaluate programming. • Insure successful transition of custodial services restructuring through intense recruitment and training program. Replace Auditorium stage drapes. 4. Enhance staff development (City Manager) • Provide for training to address computer technology Continue to evaluate training opportunities through International Association of Auditorium Managers sponsored seminars, conferences or training sessions. Number of Events Major Events Other Events Nllltler of Event Days Number of Event Activities Total Event Attendance Increase In Events over prior yr X of Events rating Quality of Service of Staff More Than Satisfactory or Better Direct Cost Recovered N/A N/A 244 301 ·369,454 ox 94X N/A 100 N/A 11 14 N/A 124 127 227 265 272 307 310 320 402,672 420,000 425,500 (12X) 15X 4X 94X 92X 9SX N/A N/A sox CITY OF LUBBOCK MISSION Provide and maintain in a useable, attractive'and safe condition, a system of parks and facilities that are accessible, and respond to citizen needs at neighborhood, community and regional levels. Provide a positive image of the City of Lubbock through high quality weed control and debris removal activities performed along selected major entry ways into and through the city. SUPPLIES 260,662 MAINTENANCE 328,088 OTHER CHARGES 430,029 CAPITAL OUTLAY 107,545 REIMBURSEMENTS (4, 194) S3 259 Parks & Recreation Director 317 Parks Manager 314 Park Maintenance Supervisor 307 Park Horticulturist 306 Park Maintenance Foreman 303 *Park Maintenance Leader 301 Senior Clerk Typist 404 Park Electrician 509 Pesticide Applicator II 509 Equipment Technician II 509 Equipment Operator III 506 Carpenter 507 Painter 507 Irrigation Technician 507 Mechanic I 506 Senior Grounds Maintenance Worker 503 Equipment Operator I 503 Grounds Maintenance Worker 501 Pesticide Applicator 506 P.T. Administrative Aide 804 TOTAL *INCLUDES 1 POSITION TRANSFERRED FROM THE CEMETERY, 5226. 101 $2,527,066 270,488 282,086 375,433 359,876 518,243 384,062 394,706 262,934 242,660 138,792 a,n8> 0 0 $3 946 961 0 0 1 3 3 3 1 1 6 6 5 6 6 7 0 1 1 2 2 2 2 2 2 1 1 3 3 3 1 26 26 26 11 11 11 12 13 13 2 2 2 4 4 4 85 86 86 ........ ,... I ,.. ,... 1 r r f I I ' r I I I n """! I I .I i . ' ~ ! r ' ,... I I ' r ,.. l CITY OF LUBBOCK 1. Ensure high quality, visual image and maintenance for City parks and City maintained open space and landscaped areas. Divest the park system of umeeded properties and reallocate resources to inprove parks. • Reorganize the Parks Maintenance Department and incorporate the Right·of·Way Maintenance program. • Investigate alternative means for adequate pesticide treatment for the park system. 2. Ensure proper training and skill development for all employees. • Establish a training program to secure necessary job skills for all personnel, including basic reading skills. 3. Evaluate end Revise Perle Maintenance Classification system. 4. Reduce cost by utilzing weekend work release personnel to assist with Rfght·of·Way Median cleanup. 5. Decrease mowing end pesticide applications and allow native grass and wild flowers to become estalbished in bar ditches fn selected right·of·way areas. (March · September) Turf Maintenance: Class A Park/Facilities Class B Park/Facilities Class C Park/Facilities Annual Mowing Frequency Class A Park/Facilities Class B Park/Facilities class c Park/Facilities Other Landscape Maintenance Trees Planted Class A Park/Facilities Class B Park/Facilities Class C Park/Facilities Nursery (Seedlings) Trees Treated with Pesticides Turf Acreage Treated with Pesticides Seasonal Flowers Planted Irrigation Maintenance Man·hours of System Maintenance Facility Maintenance Lighting Athletic Lighting Work Orders Security Lighting Work Orders Structures Structure Related Work Orders Number of Acres Maintained Number of Litter Clean·ups per site Acreage Mowed with Large Equipment Number of Times Mowed with Large Equipment Acreage Mowed with Small Equipment Number of Tiines Mowed with Small Equipment Activities Completed on Schedule • X Litter Clean·up Acreage Mowed with Large Equipment Acreage Mowed with Small Equipment Acreage Sprayed with Pesticide 102 539 830 1,522 22 21 10 272 136 145 190 8,007 602 25,053 11,560 88 95 152 117 19 37 7 16 6 91 66 95 90 557 863 1,515 23 19 8 25 47 312 0 2,478 327 19,690 12,729 60 95 125 117 19 19 6 16 7 95 60 110 88 557 863 1,515 26 18 9 75 75 25 150 5,500 350 30,000 12,000 70 90 150 117 19 41 6 16 6 85 85 90 90 557 863 1,515 26 18 9 75 75 25 150 5,500 350 22,000 12,000 70 90 150 117 19 24 6 16 6 90 70 90 90 CITY OF LUBBOCK MISSION Evaluate, design, and oversee the implementation and promotion of a system of quality developed parks, community beautification, and open space areas to meet the leisure needs of residents and visitors to the City. nistrative Assistant I is planned for deletion, so that the role of KLB can be assumed through the private sector. Park Maintenance interns will be used on a rotating basis as needed to aide in the change over. TOTAL 103 9,392 301 15,176 2,023 307 305 307 409 307 804 0 624 5,373 821 10,063 0 (3,848) S157 196 .5 1 .5 5 12,062 2,050 21,267 13,612 .5 1 .5 5 0 1,320 19,056 373 0 821 .5 0 4.5 -- r r r l r ,.. 1 l L i T: I , ' I r • I ~ I : ' I I ' n ( i filii f I f ' I r r r CITY OF LUBBOCK 1. Expedite completion of all pending Capital Projects. • Assign projects to in-house designers and landscape architects for completion by September 30, 1996. • Assign projects to third party design firms as per City policies and procedures for completion by September 30, 1996. • oversee, monitor, and document progress of design schedule, construction and completion as per specifications. • Monitor existing agreements with third party businesses, agencies, and organizations for compliance with contract terms. 2. Update a current inventory of all park amenities to serve as a guide for future planning. • Update condition of existing facilities, and develop a time line for replacement or renovation by September 30, 1996, and incorporate in the park development plan. • Identify additional park amenity needs on a park by park basis, and Investigate possible funding sources by September 30, 1996, and incorporate in the park development plan. 3. Provide support for Park Maintenance divisions and other departments for special projects. • Technology implementation, such as new computer equipment and software. • Graphics Design • Writing in the form of flyers • T-shirt graphics • Slide shows • Grant proposals Number of Project Plans Prepared (includes as-built 10 45 45 surveys, site irrigation, design, and landscaping) Number of projects designed and supervised: ·Parks Capital Projects 2 6 16 ·General Permanent Capital Maintenance Projects 3 4 4 ·Capital Improvement Plan (includes 6, 93 bond projects, 5, 95 bond carry, and 7, 96 bond projects) 0 16 19 -Miscellaneous ( includes special projects such as 2 10 9 landscaping, memorial groves, etc.) Number of as-builts plans prepared. 12 45 45 Number of specification packets prepared. 2 12 12 Computer graphics/special projects. 10 16 12 Certificates/Recognition Awards presented. 6 6 12 KLB Presentations made 3 18 18 Volunteers involved in KLB Clean-up Programs 2,004 2,000 2,000 104 45 6 4 18 17 45 19 18 12 0 0 - GENERAL FUND j DESCRIPTION r: EXPENDITURES I CEMETERY !"""TOTAL EXPENDITURES i I ' r REVENUES CEMETERY -LOT SALES CEMETERY -GRAVE SERVICES CEMETERY -MISCELLANEOUS !*'TOTAL REVENUES I""" VARIANCE ,... I ' ., ! I ' 1 I ' ' r l : r r ACTUAL FY 1992-93 ------------ <369,088> ------------ <369,088> 77,297 83,063 10,943 ..................................... 171,303 ------------ <197,785> City of Lubbock CEMETERY REVENUE AND EXPENDITURES ACTUAL 6MO ACTUAL FY 1993-94 FY 1994-95 ___ .., ___ ............... ----------·- <392,963> <152,777> ------------____ .. _____ ... _ <392,963> <152,777> 99,560 53,125 111,350 63,175 14,580 8,653 ............................. --............. _____ ... __ 225,490 124,953 ---------... -------------- <167,473> <27. 824> B!JDGET REVISED PROPOSED FY 1994-95 FY 1994-95 FY 1995-96 ... ...... _________ ------------ __ .,..., ________ <408,002> <397,002> <403,680> ------------.............. _ ............... __ ------------ <408,002> <397,002> <403. 680> 99,500 99,500 101,000 101,000 108,000 110,000 13,090 15,000 14,000 -----------------------------.. ·----- 213,590 222,500 225,000 -----·------......... _ ..................... _ ------------ <194,412> <174,502> <178,680> 105 CITY OF LUBBOCK MISSION Provide an aesthetically pleasing area for interment of the deceased and for friends, family, and loved ones by providing quality services related to the sale of property and Interment procedures for citizens. OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS Cemetery Supervisor Cemetery Maintenance Foreman Cemetery Maintenance Leader (transfer to 5221) Equipment Operator I Equipment Operator II Senior Grounds Maintenance Cemetery Worker Intermediate Clerk Typist 106 16,167 30,187 0 $369 087 307 303 301 505 503 503 502 403 45,830 0 $392 961 1 1 1 1 2 1 2 1 25,864 19,750 0 $397 1 1 2 1 2 , 27,390 0 1 0 1 2 1 2 1 r r- 1 r ' r ,..... I ,.. ,... I i I CITY OF LUBBOCK 1. Improve Cemetery sales and cost recovery associated with services provided. Investigate feasibility of Cemetery sate by January, 1996. Investigate price increases for County burials by February, 1996. (Presently an adult county burial cost is S100 for the lot and S100 for the opening/closing. An infant county burial cost is S25 for the lot end S25 for the opening/closing. We anticipate a S25·S50 increase.) Investigate new services which may be provided: Monument cleaning service, monument sales, & pet cemetery, by Decellber, 1995. • Investigate price increases for burials after 4:30pm on weekdays and after 3:00pm on Saturdays, by October, 1995. • Investigate an interest charge for lots which are purchased through a payment plan, by November, 1995. 2. Improve aesthetics of Cemetery grounds. Investigate the use of corporations/clubs adopting a flower bed or planting trees, by March, 1996. Increase the number of plantings within flower beds to provide year round color, by May, 1996. Replace shrubs around the Cremains Garden and the flower beds by the entrance of the Cemetery by June, 1996. Prune the South side of the Cemetery by February, 1996. 3. Improve customer service. Construct an informative sign at entrance listing major rules, cemetery hours, etc. by May, 1996. Outside map of the layout of the cemetery to assist citizens on weekends and after office hours, by May, 1996. Create a record of burials fn Blocks 19, 48, 50, 51 by July, 1996. (We have no records of who is buried in these Blocks and must walk them row by row and at least record the names from the headstones. ~ Then we will enter the information into our computer listing name, row, space and block buried in.) \ 1 4. Provide information for the promotion of Lubbock and region as a visitor destination by April, 1996. Guided tours of the historical City of Lubbock Cemetery. ~ Flyer with information about Buddy Holly, Medal of Honor recipients, Cowboy Jenkins and other 1: 1 of Lubbock. r: I ' ' ' ,... ; I I I n l : r r I r I I I ' I 1 ' r ; Percentage Cost Recovery Funeral Services Spaces Sold Monument Permits Issued Mowing Frequency Fertilization Frequency Aeration Frequency Shrubs Planted New Corner Markers Installed Hours in Irrigation System Irrigation Heads Replaced Irrigation Line Repairs Irrigation Controller Repairs 46X 57% 54 X 437 449 450 383 371 340 274 298 289 25 27 26 2 2 2 1 2 2 N/A N/A 100 282 250 290 1,150 1,193 950 387 149 140 106 88 60 40 53 30 107 56 X 450 350 290 26 2 2 100 290 950 140 60 30 No Text ,.. GENERAL FUND DESCRIPTION ' -----------------------~----- ,-EXPENDITURES ' INDOOR RECREATION ,_TOTAL EXPENDITURES l ,.. ' r ! REVENUES RESERVATIONS-HODGES RESERVATIONS-MAXEY RESERVATIONS-SIMMONS RESERVATIONS-RODGERS RESERVATIONS-WOODS PARTY HOUSE RESERVATIONS RESERVATIONS-RAWLINGS SENIOR CITIZENS DANCES SPL SENIOR CITIZENS CLASSES SENIOR CITIZENS CERAMICS/CR SENIOR CITIZEN RESERVATIONS SENIOR CITIZENS ID CARDS HODGES CLASSES MAXEY CLASSES ._ RODGERS DANCES/SPECIAL EVEN r r I l I RODGERS CLASSES SIMMONS CLASSES WOODS DANCES/SPECIAL EVENTS WOODS CLASSES RAWLINGS CLASSES INDOOR CONC & SPEC EVENTS HODGES DANCES/SPECIAL EVENT MAXEY DANCES/SPECIAL EVENTS RAWLINGS DANCES/SPECIAL EVE SIMMONS DANCES/SPECIAL EVEN SAFETY CITY TOTAL REVENUES M 1 )vARIANCE r. ' j ' ,... ,... ' !r ! City of Lubboek INDOOR RECREATION REVENUE AND EXPENDITURES ACTUAL ACTUAL 6MO ACTUAL FY 1992-93 FY 1993-94 FY 1994-95 .... -----------________ .......... ___ .., ... _____ ....... <1,252,467> <1,229,792> <578,656> ------------------------ ____ ... _______ <1,252,467> <1,229,792> <578,656> 3,705 1,803 775 1,690 355 593 1,005 1,085 360 910 986 625 705 445 280 21,915 24,570 14,523 546 1,185 725 16,676 15,634 6,965 0 545 320 2,884 3,204 1,240 386 304 55 363 242 77 65,081 54,827 32,596 40,369 33,857 6,822 1,203 1,948 793 4,833 1, 948 1,151 0 <8> 0 524 740 54 160 233 137 513 375 0 12,611 10,471 1,780 229 0 2,000 60 62 2,000 0 307 275 1,706 1,200 192 0 72 0 ............ _ ... ______ -------··--- ______ .,. _____ 178,074 156,390 74,338 -----------------... ----------·-----·- <1,074,393> <1,073,402> <504,318> 108 BUDGET REVISED PROPOSED FY 1994-95 FY 1994-95 . FY 1995-96 ... __ ,..,.. ____ .,. __ .._ .............. _____ _______ .,. ____ <1,198,553> <1,214,341> <1,234,473> ------------------------------------ <1,198,553> <1,214,341> <1,234,473> 3,300 3,300 3,300 1,500 1,500 1,500 1,000 1,000 1,000 1,000 1,000 500 1,000 1,000 1,000 27,000 2,800 35,000 1,000 1,000 1,500 17,000 17,000 47,000 1,000 1,000 1,000 3,000 3,000 3,000 400 400 400 300 300 300 70,000 70,000 70,000 35,000 35,000 35,000 2,500 2,500 2,000 5,500 4,000 2,000 200 200 200 1,000 1,000 1,000 350 350 350 1,500 1,500 500 18,000 15,000 10,000 300 300 300 300 300 300 1,000 1,000 1,000 3,000 3,000 3,000 0 0 500 __ .,. _________ ------------------------ 196,150 167,450 221,650 ------------ ... _ ... _________ .., _____ .,. _____ <1,002,403> <1,046,891> <1,012,823> CITY OF LUBBOCK MISSION The Indoor Recreation Section provides recreational, educational, cultural, and community programs through Neighborhood Centers, Senior Citizen Centers, and Party Houses. The year-round programs provided through this section target At Risk youth, Senior Adults, as well as other populations. The programs are accessible, safe, attractive, and enhance the quality of life for those involved. $983,752 $891,982 82,232 79,616 77,781 77,436 MAINTENANCE 32,096 25,719 27,799 23,413 OTHER CHARGES 246,794 258,622 275,771 282,127 CAPITAL CliTLAY 3,840 0 44,343 30,073 REIMBURSEMENTS (96,248) (26,148) 0 0 $1 73 311 307 1 Recreation Supervisor Senior Centers 306 0 0 reation Supervisor OUtreach/Public Relations 306 1 reation Center Supervisor 304 8 6 7 istant Recreation Supervisor 303 1 Maintenance Foreman 302 1 1 Citizen Center Supervisor 301 2 2 2 istant Recreation Center Supervisor 301 0 0 lding Maintenance Worker 504 7 6.5 7 Clerk Typist 404 1 1 or Center Supervisor 301 1 1 0 Part • Time Senior Center Supervisor 807 2 2 4 Recreation Supervisor 304 807 10 10 9 806 1 807 0 0 0 803 0 807 0 0 40 37 109 - ,... i ' r l ' ri ! ! n 1 ! ! r-r l i r l ; r ! r I ,.. I . . ,.. { I , r l r I I CITY OF LUBBOCK 1. Jmprove services through expanded multf·use of existing community and senior citizens centers • strategic planning process. 2. Emphasize the Importance of cost effectiveness and service impact of programs offered at the centers - challenges from City Manager. 3. Develop a multipurpose supercenter, in the Arnett Benson neighborhood, that will meet the various neighborhood needs. 4. Evaluate neighborhoods needs through the use of surveys. 5. Evaluate current class and user fees. Children Part1cipating in Safety City 1, 700 2,000 4,000 5,000 Health Services and Screenings 197 180 180 180 Average Total Dafly Participants 2,143 1,850 1,850 N/A School year Community Centers 600 School year Senior Centers 600 School year Safety City 32 Summer Community Centers 1,100 Summer Senior Centers 640 Summer Safety City 10 Revenue Produced Community Centers $146,104 $145,000 $130,450 $134,450 Senior Centers $20,653 $20,000 $22,100 $51,700 Party Houses S24, 162 $18,000 $27,000 $35,000 Safety City 0 0 0 $500 X of Recreation Classes Making 80% 60% 60% 60% 110 CITY OF LUBBOCK MISSION To (1) prevent epidemics and the spread of disease, (2) educate and empower people to adopt healthy behaviors, (3) assure quality and accessibility of health services, and (4) develop new insights and innovative solutions to health problems. 59,988 66,023 5,329 5,122 4,962 1,198 69,552 87,008 192,329 115,870 0 0 0 0 REIMBURSEMENTS (593,718) (379,449) 0 0 TOTAL $636 194 $676 720 $730 FULL TIME: Department Manager 312 1 0 Nurse Practitioner 316 0 0 Supervising Nurse 309 2 2 Health Education Coordinator 308 0 0 1 Disease Intervention Specialist 308 1 Publfc Health Nurse 307 5 5 4 Health Educator 307 0 0 1 Licensed Vocational Nurse 407 3 3 2 Health A ide Ill 405 0 0 Intermediate Clerk Typist 403 Senior Clerk 403 0 0 Health Aide 403 0 Nurse Practitioner 316 0 2 0 Supervising Nurse 309 4 2 0 Public Health Nurse 307 7 7 4 HIV Counselor 307 1 HIV Surveillance 307 0 II 406 0 405 3 3 ry 405 1 II 404 4 4 2 ' Senior Clerk 403 1 0 OTHER EMPLOYEES: Part-Time Dental Assistant 405 0 Part-Time Senior Clerk 403 0 TOTAL 38 39 24 111 -. r r ~ • l ' r I r ~ I I . " ,. ' I • r : r r ' r t ,. CITY OF LUBBOCK 1. Develop long-range strategy for effective reorganization of the City of Lubbock Personal Health Services Division. (Source: Management Team Strategic Plan Issue #1) 2. Improve efficiency and quality of services through technology: • Increase the number of computers • Acquire updated software • Provide adequate computer training for employees (Source: Management Team Strategic Plan #2 & 15; Health/Community Services Dept. Strategic Plan Goal #1) 3. Emphasize the core public health mission: • Develop an expanded role for division employees emphasizing education, epidemiology & surveillance • Network with other health educators to promote preventive health (Source: Management Team Strategic Plan 12 and #5; Health/Community Services Dept. Strategic Plan 13) 4. Ensure sufficient and adequate Individually-based clinical services are available for medically indigent: • Develop and implement case finding/case management plan to ensure needed health care is received • Report levels of care, lack of care to Boa~ of Health and City Council once each quarter. {Source: Management Team Strategic Plan #8; Health/Community Services Dept. Strategic Plan #4)) Improve services through expanded multi-use of existing community and senior citizen centers: • Develop plan to hold health-related activities in these centers. Continue outreach clinics at St. John's and Arnett Benson. (Source: Management Team Strategic Plan #2; Health/Community Services Dept. Strategic Plan #6) Total Health Department clinics held 1,458 1,489 1,200 470 Total Patient Encounters 66,922 62,467 50,000 20,000 X Children with immunization compliance by age 2 ~X 48X 58 X 65X X Clients with positive STDs who obtain HIV test N/A 5X 13X 1SX Health Promotion events in target neighborhoods N/A N/A N/A 8 Increase by 5X health education events and persons N/A N/A 95/100,000 100/105,000 attending • 112 No Text l ,... t ,... . GENERAL FOND DESCRIPTION ,... EXPENDITURES I HEALTH LAB SERVICES l .. ,_TOTAL EXPENDITURES I ·REVENUES HLTH -VITAL STATISTICS ,... l . TOTAL REVENUES r VARIANCE r • ,.. ! ,... I r ' ,... l t L . r f ,... ,... r r City of Lubbock HEALTH LAB SERVICES REVENUES AND EXPENDITURES ACTUAL F¥ 1992-93 <812,142> ------------ <812,142> 175,748 ------------ 175,748 ......... -............. ---- <636,394> ACTUAL 6MO ACTUAL BUDGET REVISED F¥ 1993-94 FY 1994-95 FY 1994·95 FY 1994-95 <851, 798> <437,149:> <953,293> <953,293> .... . .,..,. ___ ... ____ ------------__ ,. ... _.,. __ .,. ___ ------------ <851,798> <437,149> <953,293> <953,293> 188,085 85,140 170,000 170,000 ------·---------------------------------... ·------ 188,085 85,140 170,000 170,000 ------------............................... ------------------------ <663,713> <352, 009> <783,293> <783,293> 113 PROPOSED F¥ 1995-96 <1,017,849> ------------ <1,017,848> 175,000 ------------ 175,000 ------------ <842,848> CITY OF LUBBOCK MISSION To (1) prevent epidemics and the spread of disease, (2) educate and empower people to adopt healthy behaviors, (3) assure quality and accessibility of health services, and (4) develop new insights and innovative solutions to health problems. Mgn Dir Hlth & Community Services Medical Services Manager Laboratory Services Coordinator Health Program Supervisor Public Health Microbiologist II Medical Technologist Admistrative Assistant Public Health Microbiologist Administrative Secretary Vital Statistics Registrar Secretary Intermediate Clerk Typist Health Aid Clerk Typist r=~:....=.~:.!::.!.=.=.:~.:. (Not funded by General Fund) Medical Technologist Senior Account Clerk Senior Cashier • 114 $648,468 79,768 16,496 170,518 4,992 (108,099) SBA 312 309 309 308 307 307 306 407 405 405 403 403 401 307 405 405 $637,058 $628,497 84,328 78,850 13,444 132,035 179,409 178,466 8,388 8,388 0 (70,826) 0 0 1 1 0 0 1 1 1 1 1 1 1 3 3 3 1 1 1 1 1 1 1 0 0 1 1 2 17 20 • -- r !. r r- 1 I ~ I I I , ,.. J l_ ,. i. r . r I r l . r """" ' r r ' ,... ' ; i ,.... CITY OF LUBBOCK 1. Improve efficiency and quality of services through technology. (Division Strategic Plan) Review, purchase and incorporate existing vofce·mail systems into the Vital Statistics area by February 1996. • Ensure all support personnel begins basic computer training by February 1996. • Purchase computer for Vital Statistics by December 1995. 2. Minimize impact of State and Federal mandates through training and legislative process. (Division Strategic Plan) • Provide comprehensive regulatory training seminar for all laboratory personnel by April 1996. 3. Emphasize the core public health mission (Division Strategic Plan) Refine reporting process for Vital Statistics emphasizing epidemiology and surveillance characteristics by November 1995. • Expand Laboratory surveillance program in areas of food, water, and general envi rormental by August 1996. 4. Ensure sufficient and adequate individually-based clinical services are available for medically indigent. (Division strategic Plan) • Evaluate the progress of adequate laboratory support being provided to clinical programs being transferred to private sector by December 1995. 5. Need to support and ensure employee development (MGMT strategic Plan) • Diversify lab staff training opportunities to include more environmental and surveillance training. Total Spechnens Tested Medicaid Claims Filed Proficiency Testing Passed Federal Certification (CLIA) Water Certification Dairy Certification Vital Records Filed Percent cash reports with no errors 115 87,051 3,864 98X attained attained N/A 7,686 N/A 98,385 87,000 12,126 7,526 100X 95X attained attained attained attained attained attained 8,285 8,300 N/A 90X 80,000 3,480 90X attained attained attained 8,000 90X No Text r ~ ( ; GENERAL FUND i DESCRIPTION ! ·--··------------------------- EXPENDITURES ,_. ANIMAL CONTROL SHELTER j ,. ANIMAL CONTROL FIELD ~TOTAL EXPENDITURES ! \ 'REVENUES LIC-DOG LICENSES ,_. HLTH-ANIMAL SHELTER RECEIPT LIC-ADOPTION FEES LIC-RABIES VACCINE PERMITS ,_ CONTRIB-ANIMAL SHELTER ANIMAL SHELTER DONATIONS Ill-TOTAL REVENUES .... . l l ' r I . "'""' . VARIANCE r r r ,... t t City of Lubbock ANIMAL CONTROL REVENUE AND EXPENDITURES ACTUAL ACTUAL 6MO ACTUAL BUDGET FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 ------------------------ ........ _________ _______ ... ____ <253,362> <283,420> <164,729> <317 ,449> <289,266> <315,237> <158,424> <374,040> ------------ ------------------------------------ <542,628> <598,657> <323,153> <691,489> 37,642 36,699 38,279 38,004 29,623 35,173 16,151 33,600 0 17,984 23,000 35,160 9,038 10,028 4,485 10,056 0 0 6,433 0 0 276 200 0 __________ .,._ ------------_ .,. _______ .. .., ... _________ ,.. __ 76,303 100,160 89,548 116,820 _____ ,.. ______ .................................. ______ .. ,.. ...... __ ------------ <466,325> <498,497> <234,605> <574,669> 116 REVISED PROPOSED FY 1994-95 FY 1995-96 ------------ _.., __________ <325,449> <348,1196> <374,040> <390,1111> ............... _______ -------·--... - <699,489> <739, 014> 38,004 43,500 33,600 35,000 35,160 42,000 10,056 10,000 6,443 500 200 0 ............ ,.._.., _____ ------------ 123,463 131,000 --------......... .., ___ .., __ .,. _____ <576,026> <608,014> CITY OF LUBBOCK MISSION Promote and ensure the protection of public health by controlling animal populations and related diseases through public education and enforcement of state and local laws. $207,425 $235,181 36,598 63,465 38,510 8,241 5,950 13,950 29,802 22,708 56,255 1,990 1,355 926 5,000 mal Services Supervisor . 311 1 Intermediate C1erk Typist 403 1 1 fspatch Clerk 402 2 2 2 Adoption Clerk 404 1 1 1 mal Shelter Attendant 501 4 3 3 Pt989 0 3 3 9 117 CITY OF LUBBOCK ,... I ' 1. Increase the number of vaccinated and licensed pets in Lubbock to reduce the possiblity of a rabies ,.. l. r l ' r ' ' •·" ,_ I ,... ' \ ' r I l ; r I I ' r ,.... I ' i ' ,... ' ' ! ,... outbreak. • Vaccinate all pets reclaimed by owners and animals adopted from Animal Services. • Provide low-cost rabies vaccinations to targeted economfcally·dfsadvantaged neighborhoods, focusing on areas where an outbreak of rabies might occur. 2. Comply with Texas Health and Safety Code, Chapter 828.013, Dog and Cat Sterilization, to insure that all adopted pets leaving Animal Services are neutered. • Sterilize all adopted pets by working with local veterinarians to neuter pets before leaving shelter. 3 •. Decrease the number of unwanted animals to control animal population and decrease the possibility of a Rabies outbreak. • Help citizens find the needed assistance for having their pets neutered, to help decrease the stray animal population. • Work with local animal organizations to raise funds for neuter assistance. • Begin study on local ordinance to control indiscriminate breeding of pets. Animals Brought To Shelter 3143 3147 3100 3100 Animals Picked Up 7935 8143 7500 8000 Animals Picked Up Dead 6264 7314 6200 6500 Animals Recovered • Percentage 24% 27% 30X 30% Reclaimed By Owners 1489 1724 1500 1800 Adopted 1121 1277 1200 1300 Rabies Vaccinations Given Promotional N/A 490 600 700 Pets Reclaimed At Shelter N/A 990 1000 1000 Fees Collected $74,592 $98,491 $131,056 $132,000 118 CITY OF LUBBOCK MISSION Promote and ensure the protection of public health by controlling animal populations and related diseases through public education and enforcement of state and local laws. FULL TIME: Assistant Animal Control Supervisor Senior Animal Control Officer Animal Control Officer 119 29,845 5,344 $289 306 407 406 0 0 24,328 28,936 5,844 5,694 0 7 26,815 27,138 12,999 7,291 53,217 611137 0 0 S374 040 118 7 7 9 G ,., r I ,.., ! ,... l ! ' ' n \ ' ,... / ,... i I r I I ,... I f ' . ,.... ,.... r r i ,.... r ,.... I r { " ,.... CITY OF LUBBOCK 1. Decrease number of stray dogs roamfng·at·large on Lubbock streets to ensure the safety of citizens. • Identify target neighborhoods based on number of c~laints received and patrol areas. 2. 3. • Provide educational programs on Responsible Pet Ownership. Increase number of pets returned to citizens. • Promote City Licensing of all pets. • Provide education information on animal behavioral problems. Decrease number of bites reported in Lubbock. • Continue Bite Prevention Program at schools. • Provide Programs to companies whose employees come in contact with animals. • Provide information handouts on how to prevent dog bites. Total Animals Picked Up 14,199 15,457 Live Animals 7,935 6,143 Dead Animals 6,264 7,314 C~lafnts and Officer initiated cells 23,692 26,449 Average Response Time Emergency Calls 16 15 Routine Calls 35 34 Bites Investigated 330 297 Bite Prevention and Responsible Pet Ownership Programs 53 72 Percentage of target areas patrolled 100~ 10~ 120 15,000 7,900 6,200 25,000 15 30 300 75 100% '15,000 7,900 6,200 25,000 15 30 300 75 10~ ...,_. ,. ,.. l r l ' GENERAL FUND DESCRIPTION -----------------------------,_EXPENDITURES CODES ADMNISTRATION r TOTAL EXPENDITURES ·REVENUES ,.. l I ,... } t ' r r ,... I I r r l ~ ~ I t ' r i r r r LIC-ALOOHOLIC BEV PERMIT LIC-ALOO BEV LATE HOUR LIC-ALCOHOLIC BEV CATER LIC-ALOOLOLIC BEV CARTAGE LIC-SEPTIC TANK PERMITS LIC-CAFE PERMITS LIC-SWIM POOL PERMITS LIC-REINSPEC FEE/CAFE PERMI GRANT -SEWAGE INSPECTION LIC-PEDDLERS PERMITS LIC-OUTSIDE SALE PMT ADMIN DEMOLITION MOWING CLEAN UP TOTAL REVENUES VARIANCE City of Lubbock CODES ADMINISTRATION REVENUE AND BXPENDITllRES ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 ........................... ---------------------------_______ .,. ____ -----...... -............ ------------ <1,401,481> <1,419,185> <560,911> <1,129,266> <1,140,290> <1,385,396> ---------·-· -----------------------------------------------· ------------ <1,401,481> <1,419,185> <560,911> <1, 129 ,266> <1,140,290> <1,385,396> 31,475 31,025 14,625 28,000 28,000 30,000 3,975 4,800 0 4,000 4,000 4,350 1,010 875 250 600 600 900 130 960 1,990 100 1,990 2,000 26,688 26,500 14,364 18,000 18,000 23,000 134,564 135,703 65,530 125,000 125,000 130,000 25,840 25,084 5,060 26,000 26,000 23,000 855 925 731 600 600 900 32,388 32,247 25,269 32,244 32,244 38,500 3,010 1,720 0 2,000 2,000 2,500 3,125 5,625 3,875 3,000 3,000 5,000 12,544 19,525 33,194 16,000 36,095 20,000 ................................ ...... _____ ............... _..,. __________ ------------------------------------ 275,604 284,989 164,888 255,544 277,529 280,150 _ ... ______ ............. ..... _.., _______ ., ------------------------------------....... -----·--... <1,125,877> <1,134,196> <396, 023> <873,722> <862,761> <1,105,246> 121 CITY OF LUBBOCK !!!.§§.!.!!!. Promote a clean and safe environment through education, inspection and enforcement related to zoning, junk vehicles, weeds and rubbish, substandard structures, general sanitation, food protection and vector control. CAPITAL OUTLAY REIMBURSEMENTS Inspection Services Manager nistretfve Secretary Intermediate Clerk Typist Environmental Specialist III ronmental Specialist II Control Coordinator Control Worker Clerk Typist Envfromental Specialist II • pd by Water Utilities Part·Time Clerk Part·Time Lew Clerk 122 $1,089,752 55,537 36,946 223,029 24,178 (27,958) $1 401 484 315 309 407 403 308 306 302 309 508 506 404 306 802 806 $1 51,081 ( 10,467) 0 1 1 2 2 0 1 3 3 0 0 14 14 0 0 0 2 0 5 0 1 0 1 1 32 24 - 4S, 196 21,659 596,404 7,000 0 $1 385 396 1 2 1 3 4 10 0 0 0 0 0 1 1 1 24 ,.. I r ' r ,.. I t I : r ,... 1 r ' r r r I l ' r l r I . ,... I t ' r r r r ( : r ! CITY OF LUBBOCK 1. Improve efficiency and quality of services through technology. Increase number of computers. • Acquire updated software. • Provide adequate training for use of existing technology. 2. Minimize the impact of State and Federal mandates through training and legislative processes. • Reduce or el imfnate the impact of t.nfunded mandates. • Provide proper training for current mandates regulations. 3. Emphasize the core public health mission. Develop an expanded role for division employees emphasizing education, epidemiology and surveillance. • Network with other health educators to promote preventive health. 4. Minimize the impact of increased landfill fees on substandard structures. • Evaluate alternatives to reduce demolition and landfill costs. Food Establishment Inspections 3,095 Enteric Disease Investigations 542 Day-care Sanitation Inspections 221 Citizen Complaint Investigations 2,313 Educational Programs 59 Septic System Permits 319 Groundwater Redediation Activities 858 Zoning Inspections 11,000 Junk Vehicle Inspections 3,800 Weed and Rubbish Inspections 24,000 Housing Inspections 800 Food Establishment Inspections 85.5% Total Compliance Demolitions 60 Residential 55 Conrnercial 5 123 2,182 278 221 1,661 56 364 374 11,000 3,800 24,000 800 60X N/A N/A N/A 2,800 200 200 1,800 100 280 400 13,000 4,000 35,000 750 sox N/A N/A N/A 3,080 200 220 2,000 120 320 400 13,000 4,500 38,500 750 sox 90X N/A N/A N/A • "·". .. ri i GENERAL FUND I r I ' DESCRIPTION I ~~~-···---------·--··--------· EXPENDITORES r VECTOR CONTROL ' ' ' ' TOTAL EXPENDITURES rREVENUES \ , GRANT -VECTOR CONTROL r TOTAL REVENUES r-"VARIANCE n I I - - - r ~ . I i City of Lubbock VECTOR CONTROL REVENUE liND EXPENDITORES ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 .., ___________ ____ ... _______ ------------..................... ___ ------... ----------------- 0 0 <153,650> <412, 335> <401,311> <382,634> ------------............................. -... .................... --... --________ ........... --·--------------------- 0 0 <153,650> <412,335> <401, 311> <382,634> 111,910 100,598 45,726 109,740 109,740 115,500 .................................. __ ,.. _________ ........................... ............................. -.., ___________ ------------ 111,910 100,598 45,726 109,740 109,740 115,500 ------------------------·------------------------............... _______ ------------ 111,910 100,598 <107, 924> <302,595> <291,571> <267,134> 124 CITY OF LUBBOCK MISSION Promote a clean and safe environment through education, inspection and enforcement related to zoning, Junk vehicles, weeds and rubbish, substandard structures, general sanitation, food protection and vector control. CAP[TAL OUTLAY REIMBURSEMENTS TOTAL Control Coordinator Vector Control ~orker , .... 125 so 510 309 508 506 404 $0 0 0 0 0 0 0 26,294 12,613 28,550 0 $401 311 0 1 2 5 9 $252,395 61,695 31,508 14,m 22,263 $382 : 0 1 5 8 r ; > r n n I : ri : I ; j n n n ' ' ' ,... [ r ,.. ,.. r 1 r I i I l ,... ! r I ' CITY OF LUBBOCK 1. Improve efficiency and quality of services through technology. • Increase number of computers. • Acquire updated software. • Provide adequate training for use of existing technology. 2. Minimize impact of State and Federal mandates through training and legislative process. • Reduce or el imfnate the Impact of 1.nfunded mandates. • Provide proper training for current mandates regulations. 3. Emphasize the core public health ~ission. • Develop an expanded role for division employees emphasizing education, epidemiology and serveillance. • Network with other health educators to promote preventive health. 4. Minimize the impact of increased landfill fess on substandard structures. • Evaluate alternatives to reduce landfill and demolition costs Acres Adulticided Acres Larvacfded Sites treated for flies Vector Complaints 126 44,929 5,208 36,711 441 290,585 2,993 34,413 962 300,000 3,500 35,000 600 300,000 3,500 35,000 600 . . .... - r GENERAL FUND r DESCRIPTION r--EXPENDITURES ' I BUILDING INSPECTION n TOTAL EXPENDITURES ; l ' 'REVENUES n ' I I ' LIC-ELECTRICAL LICENSES LIC-BUILDING PERMITS LIC-ELECTRICAL PERMITS LIC-PLUMBING PERMITS LIC-MECHANICAL PERMITS LIC-CONTRACTOR REGISTRATION ri TOTAL REVENUES : I ~ I , n n I ' !"""' ! I l I n r ' r r i I VARIANCE City of Lubbock BUILDING INSPECTION REVENUE AND EXPENDITURES ACTUAL FY 1992-93 <512,125> ------------ <512,125> 26,163 219,608 111,304 135,226 82,480 0 ------------ 574,781 ---·-------- 62,656 ACTUAL FY 1993-94 <552,833> ------------- <552,833> 27,565 255,533 122,393 158,967 116,498 14,100 ------------ 695,056 __________ ,.._ 142,223 6MO ACTUAL BUDGET FY 1994-95 FY 1994-95 <282,443> <568,801> ......... _ ....................... ------------ <282,443> <568,801> 25,090 27,300 138,132 230,000 69,618 121,957 80,520 162,561 72,826 117,266 13,850 20,000 -----------.. -------.. ---- 400,036 679,084 ______ ..,_,.. ....... ................ _ ................ 117,593 110,293 127 REVISED FY 1994-95 <568, 801> ------------ <568,801> 27,300 230,000 121,957 162,561 117,266 20,000 -----·------ 679,084 .......... _ .. _______ 110,293 PROPOSED FY 1995-96 <588,267> -----..................... <588,267> 27,000 250,000, 125,000 150,000 125,000 20,000 ........................................ 697,000 ------------ 108,733 CITY OF LUBBOCK MISSION Ensure safety of life and property through publfc awareness and compliance of current building codes. SUPPLIES 12,687 14,121 16,044 14,733 MAINTENANCE 9,820 10,444 8,508 7,994 OTHER CHARGES 24,254 27,790 33,495 34,119 CAPITAL OUTLAY 29,502 23,024 16,736 24,171 REIMBURSEMENTS 0 (111) (1,400) 0 TOTAL S512 126 S552 267 052 or Building Inspector 632 or Plumbing Inspector 640 or Electrical Inspector 642 645 650 2 2 2 648 2 2 2 646 1 1 retary 265 Intermediate Clerk Typist 284 TOTAL 128 . , • n ! i ri t I n n r r I . ,. i i ' ' r I r r ' . r ' . r L • CITY OF LUBBOCK 1. Improve efficiency and quality of service through technology and education. • Increase number of computers. • Acquire updated software. • Provide adequate training for use of existing technology. Provide education and training for staff to maintain and improve knowledge of codes and modern construction techniques. 2. Minimize the impact of State and Federal mandates through training and legislative process. • work through State associations to propose legislation to change or eliminate 1.11funded mandates. • Provide training of staff to meet current mandates. Structural Inspections 7,991 7,547 (2 inspectors • average per day)* 17 16 Plumbing-Mechanical Inspections 12,784 12,901 (3 inspectors -average per day)* 19 19 Electrical Inspections 5,616 5,086 (2 inspectors • average per day)* 12 11 Emergency gas inspections 155 166 * 230 days worked per year per inspector Total Inspections 26,546 25,700 Plans reviewed 1,662 1,699 Single Family Residence/Duplexes/Quad Permits 655 738 New Non-Residential Permits 11101 1,458 Addition/Alteration Permits 598 5n Other Permits <Elec, Plbg, Mech, Signs, etc.) 6,078 7,512 Total Permits 8,432 10,285 129 7,503 16 13,216 19 5,102 11 145 25,966 1,708 759 1,364 549 7,957 10,629 7,500 16 13,200 19 5,100 11 150 25,950 1,700 750 1,300 550 7,900 10,500 CITY OF LUBBOCK MISSION As part of the Community Development & Neighborhood Initiatives Department, the Information & Referral section focuses on program and resource identification, investigation, and dissemination for the public and for service providers. These main functions are funded through the Community Services Block Grant. However, the Information & Referral section also works with the Lubbock Committee for Women. The Lubbock Committee for Women was established by the Lubbock City Council in June, 1984 to serve as an advisory board which would recommend and coordinate rograms and activities concerning the needs, roblems and contributions of women in the community. 3,824 4,500 4,000 0 0 0 9,383 10,100 13,460 9,920 0 0 0 0 ( 165, 169) (69,638) TOTAL S57 088 S61 S54 880 S45 214 Information & Referral Coordinator 307 (50% grant funded -CSBG) Information & Referral Specialist 303 0 (50% grant funded • CSBG) ity Outreach Coordinator (CSBG/CEAP) 303 ity Development Manager (CSBG/CEAP) 314 (CSBG/CDBG) 405 307 1 ime Community Outreach Specialist (CEAP 803 3 3 3 · Community Services Block Grant • Community Development Block Grant CEAP · Comprehensive Energy Assistance Program OTHER EMPLOYEES: Part-Time Intermediate Clerk 802 TOTAL 9 10 10 130 . •. ,.... I ' I ri i I i ; n n n r r-l : r t r r r r ! ; l ; -' . ,. CITY OF LUBBOCK • To serve as a clearinghouse for identifying, investigating and publicizing information. To coordinate and support efforts to identify opportunities, needs, problems, and solutions for all women in the Conm.Jnfty. To encourage the development of the leadership potential of women In the community. 4. To assist service providers in identifying, coordinating, compiling, and disseminating information about social programs, resources, and recipients of assistance. 5. To continue facilitating a career fair/seminar for junior high students with Texas Tech University and/or Lubbock Independent School District. To continue facilitating a scholastic and personal srowth program with Alderson Junior High. Scholarship Directory 1 1 Boards & Commission Directory 1 1 1 Directory of Women•s Organizations 1 1 Directory of Youth Organizations & Services 1 1 1 Human Services Directory 1 1 of Publications Distributed: Scholarship Directories 500 500 1000 Boards & Commissions Directories 500 500 500 Directories of Women's Organizations 500 500 500 Directories of Youth Organizations & Services 500 500 500 Human Services Directories 750 1000 1250 Extra Mile Award Event Attendance 300 400 400 131 1 1 1 1 1 1000 500 500 500 1250 400 ..• ' • .. II r ~ ! DESCRIPTION • ----------··--·-------------- EXPENSES n HUMAN RESOURCES L ; HUMAN RELATIONS nTOTAL EXPENDITURES . REVENUE j CHILD SUPPORT ADMIN FEE nTOTAL REVENUE . . ' VARIANCE ~ ... I . I " r r r i ' r r ' r-1 r r City of Lubbock HUMAN RESOURCES REVENUE & EXPENDITURES ACTUl'IL ACTU11L ACTUl'IL 6MO BUDGET REVISED PROPOSED FY. 1992-93 FY 1993·94 FY 1994·95 FY 1994-95 F¥.1994-95 FY 1995-96 __ ,.. ... ________ ------------------------ _________ ,.. __ ------·-----... ----------- <582,184> <620,580> <539,581> <781,536> <781,536> <1134,496> <58,370> <30' 4 99> <36, 124> <53,156> <53,156> <55,334> _________ .,. __ ...................... ____ ------------________ ,.. ___ ------------... _ ................... ..., __ <640,554> <651,079> <575,705> <834,692> <834,692> <889,830> 5,158 5,899 5,091 6,000 6,000 6,500 ------------------------ -----------------·------__ .., ......................... _ ... _ ... _________ 5,158 5,899 5,091 6,000 6,000 6,500 -------------------.. ----------------........... _____ ....... --... ---------_.., __________ <635,396> <645, 180> <570,614> <828,692> <828,692> <883,330> 132 CITY OF LUBBOCK MISSION To provide programs and services to insure that the City of Lubbock has the highest qualfty employees. Managing Director Assistant Director Staffing Coordinator Personnel Analyst Training Coordinator Payroll Technician II lead Administrative Secretary Senior Clerk Typist Secretary Recruiter Trainer Benefits & Payroll Coordinator TOTAL . . .. , .. 133 136,262 1,554 0 SBA 312 310 307 310 409 408 404 405 306 306 310 140,540 4,933 (103) 1 2 1 z 0 0 1 12 223,110 13,466 781,536 1 1 1 z 1 z , 2 0 14 ' 256,804 0 834,496 $834 496 1 1 z 1 2 z 0 14 •. • " .... r. ' ' -~ \ -l n ~ I -r , r i I ' ' ' ' ..... l . ' r . ' ,.. ) ,.. I L • ,... I ' ! - r -I CITY OF LUBBOCK 1. Broaden recruitment activities for minorities/females. Implement recruitment strategies identified in the Affirmative Action Plan and 5·year Civil Service Recruitment Plan. Decrease minority/female under representation in all job categories where deficiencies exist. Expand our recruiting network locally, statewide and nationally. 2. Assume the lead role in re-structuring our current compensation plan. Develop, implement, and monitor compensation programs to meet organizational goals related to productivity, motivation and cost. Provide staff resources to compensation committee for continuing evaluatfon of compensation initiatives (performance evaluation, fncentfves, job classification/evaluatfon). 3. Implement a comprehensfve training plan. Develop and fmplement management/leadership development program for senior management utilizing assessment instrument. Develop and implement supervisor certfffcatfon program which includes pre-program assessment and specified courseworlc. Provide awareness training to all employees on diversity. Continue courses in sexual harassment, customer service, telephone management and baclc fnjury preventfon. Develop other courses to complement management development. ** Effective Performance Evaluation ~riting ** From Peer to Supervisor ** Recognizing Performance Issues ** Dealing With Performance Issues Administer "Leadership Forum• and mentoring program for new and potential managers. 4. Assess organizational factors related to the categories fdentified in the 1994 organizational survey. Adminfster a follow-up evaluation to provide a comparative analysis on changes in the organization. 5. Provide oversight to employee fnvolvement committees created as a result of Organizational Development Taslc Force (Growth and Development, Employee Incentive Review Committee, Reward and Recognition, Culture). 6. Optimize use of the JDE human resources information system. Implement and continue development of information system data and reports related to employment, performance evaluation, training and other areas as necessary. 7. Update Affirmative Action Plan. S. Update Policy and Procedures Guidebook. Number of pos i tf ons opened. 350 335 345 Non Civil Service applications received 6,000 6,700 6,500 Civil Service applications received. 1,200 1,400 600 women & Minority applications. Non-Civil Service 70X 72X 70X Civil Service 2SX 2SX 25X X of applications screened within 3 days. 90X 90X 90X Classification recommendations prepared. 40 40 40 Job descriptions prepared/revised. 45 45 45 Surveys conducted/participated in. 30 32 40 Classification recommendations completed within 30 days of receipt of questionnaire. sox sox sox Employees attending training classes. 1,600 3,000 4,000 Number of training classes held. 104 174 200 Applicant Status Letters 7,000 134 300 5,500 500 70X 25X sox 20 150 35 sox 5,000 250 7,000 CITY OF LUBBOCK MISSION To provide programs and services to insure that the City of Lubbock has the highest quality employees. 1,771 2,900 3,300 1,060 0 0 0 12,809 11,174 16,747 17,645 CAPITAL OUTLAY 0 3,731 517 0 REIMBURSEMENTS 0 0 0 0 -· Human Relations Coordinator 307 1 1 135 • • • ,..., - ri . ' ...., ; I I I r I ; I r . ' r I -! ' I r CITY OF LUBBOCK 1. Enhance corrrrunicetfons between City goverrvnent end Rlinority cormunities through programs end events. 2. Consult with City officials on matters involving racial, religious, or ethnic discrimination. 3. Facilitate the employee grievance process. • Training employee panel menbers. • maintain familiarity with due process, procedure, personnel laws and related issues. 4. Ensure City organization's compliance with ADA guidelines. 5. Assist with the achievement of the City's workforce diversity goats. • Affirmative Action Plan progress reports quarterly. • Assist with diversity training/events • 6. Develop ADA supplement brochure for Human Services Directory (Red Book). # of Appeals Mediated # of Grievances Mediated # of ADA Related Complaints # of Employee Investigations # of Community Programs 136 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 10 24 12 58 8 10 24 12 58 8 ... ,..., . GENERAL FUND DESCRIPTION rEXPENDITURES I FIRE ADMINISTRATION r TOTAL EXPENDITIJRES ' · 'kEVENUES LIC • FIRE WORKS PERMITS r-DEPT -AIRPORT FIRE STATION ! TOTAL REVENUES ri t I ' I • 'VARIANCE ... l j ~ ' I I I . ' n . ' !. ; ( ' - r'"'" ,.. ' I rr i ' ,..... r ! City of Lubbock FIRE ADMINSTRATION REVENUE AND EXPENDITIJRES ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 <820,961> <780,443> <379,990> <868,546> <855,760> <938,861> -------·---- ______ .., _____ ------------------------------------------................. <820,961> <780,443> <379,990> <868,546> <855,760> <938,861> 25 50 50 50 50 50 582,196 558,845.: 291,864 583,728 583,728 608,665 ------------ ------------------------------------------------ _ .... ,.. ....... _______ 582,221 558,895 291,914 583,778 583,778 608,715 ---------------.. --------------------------------......... ------·-- ....,.,.. __________ <238,740> <221,548> <88,076> <284,768> <271,982> <330,146> 137 .CITY OF LUBBOCK t!ISSION Perform administrative functions necessary for the operation of the Fire Department and to provide Leadership, planning and direction for an efficient and effective department which is capable of mfmimfzfng the loss of life and property due to fire and other emergencies. SERVICES SUPPLIES MAINTENANCE OTHER CHARGES CAPITAL OOTLAY REIMBURSEMENTS s nistrative Assistant I 138 $189,685 5,854 9,870 615,552 E3 681 407 307 0 0 $194,531 9,273 9,803 564,087 2,749 0 0 $203,451 8,400 11,264 628,981 3,664 0 s 855 760 1 0 3 $244,050 8,400 7,164 679,247 s 938 1 1 1 4 0 0 - ,.., I ,... ' CITY OF LUBBOCK 1. Improve effectiveness, efficiency, and safety where possible by implementing new or revised policies, programs, and procedures. r-Review policies and procedures for needed revisions and opportunities for Improvements. r r ! ' n I I ~ i ~ I l ~~ t ,..., ~ r I ,..... i . -I f ,.. I • Conduct meetings semi-annually with all officers to obtain Input regarding procedural, operational, and other concerns. • Research and explore possibility of savings and equal or better operations through relocation's of fire stations, firefighting companies, or other fire department functions. 2. Support and encourage continuing efforts of division commanders to train, empower, and develop all officers for broader roles of ownership, initiative, and management in their areas of responsibility. • Review progress, strategy, and needs for support semi-annually 3. Protect the efficiency and effectiveness of fire protection in Lubbock by participating in fire service standards and rule making processes. • Provide input to at least four meetings of organizations Involved with standards and regulations. Focus on preserving home rule and avoiding inappropriate and costly over • regulation. Total Estimated Fire Loss: Structure fire loss/value exposed (Millions) 2.3/279 2.4/200 2.5/250 2.5/200 Vehicle loss 271K 501K 400K 4001( Other Fire Loss 21.6K 112K 80K SDK Meetings held with all LFD Officers 2 1 2 2 Regional, State, and National Fire Service Organizations meetings attended 4 4 4 4 Approved Budget Expended 99.86); 101); 100); 100); Department Goals Achieved 97 .4); 95); 95); 95); Purchase orders and DPR's processed 553 498 600 600 Line item requisitions entered Into the purchasing system 596 250 700 650 139 No Text ~ 1 'GENERAL FUND ~ r DESCRIPTION --·--------·--·-------------- EXPENDITURES Ii FIRE PREVENTION t : TOTAL EXPENDITURES r:REVENUES \ POLICE -FIRE INVESTIGATIVE n TOTAL REVENUES nVARIANCE . ' n i I ,... I ' , I .. j ,... I """' j ! I ' ' -' • ' ' t : ,.... 1 I t ..... [ ,.. • l i n I ' ' ! ' I City of Lubbock FIRE PREVENTION REVENUE AND EXPENDITURES ACTUAL ACTUAL 6MO ACTUAL BU'DGET REVISED PROPOSED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 ---------....... ______ .................. ------------_ .. ____ ..... _,.. __ ----------...... ------------ <418,608> <451,019> <243,090> <495,146> <507,929> <546,732> ---------------·-------------------------------------------------------- <418,608> <451, 019> <243,090> <495,146> <507,929> <546,732> 963 1,242 621 1,060 1,060 1,200 ----..................... _ ------------ ..... __________ ................................. ................................... _ ·----------- 963 1,242 621 1,060 1,060 1,200 ___ .,. ________ -------................ ____ ,..._.., _____ ............................... _ ------------·-----.------ <417,645> <449,777> <242,469> <494,086> <506,869> <545,532> 140 CITY OF LUBBOCK MISSION Protect the lives and property of Lubbock citizens through Hazard Abatement Programs, Fire Safety Education Programs, Fire Investigation Programs, and serve as storm spotters for EOC when severe weather threatens the City. Fire Captain (Assistant Fire Marshal) Fire Captain Fire Lieutenant Fire Equipment Operator (Fire Inspector) If prior to the end of the fiscal year, an individual ng fn the rank of Lieutenant or Equipment Operator completed two years of continuous service in that in the Fire Prevention Section, and advances to top of a promotional list, then in such event and y in such event there is created an additional position in the next higher rank. In the event that such position is created and filled, then and only then, there shall be one position abolished at the rank immediately below the newly created position. In the event an individual with the rank of Captain or Lieutenant leaves the Fire Prevention Section, then in such event and only in such event, the position he leaves witt be abolished and then in such event there is created an additional position in the rank of pment Operator. The total number of Civil Service itions in the Fire Prevention Section shall be intained at seven. TOTAL 141 13,900 0 0 651 651 641 M1 12,894 0 0 S451 019 1* 2* 2* 13,323 5,348 0 S507 1 2* ,. 3* 10,646 17,908 0 2* 1* 3* 9 r r r r r j rr ' I ! ' L , ,...... l I ' ' ' ' ,... I i • i ,... I ! ' ' r ! " ,.. I l ' 1. CITY OF LUBBOCK 1. Reduce fire related deaths, injuries and losses through enhanced Public Fire Safety Education Programs and Fire Code Enforcement. (Supports the Fire Department Mission Statement, and City CounciL Goals, and Management Goals.) 2. Reduce the impact of fire on the local economy through quality and efficient fire origin and cause determinations which direct fire safety education efforts and discourage criminal activity. (Supports the Fire Department Mission Statement and Council Goals.) 3. Prepare a proposal, by the end of the Second Quarter, to Improve fire Department information management systems to support emergency operations and departmental planning. (Supports Fire Department Strategic Goal and Management.) 4. Implement a combined Fire Prevention and Fire Suppression effort to increase public awareness of fire safety principles and the value of smoke detectors in reducing fire related deaths and Injuries. (Support Fire Department Strategic Goal.) 5. Implement, at the end of the third quarter, an enhanced fire prevention inspection program designed to increase the frequency of Inspections at hazardous materials locations and assembly occupancies. (Supports the Fire Department Mission Statement and goals for Lubbock.) 6. Support the Fire Department Mission of providing quality Fire and Life Safety services through continued emphasis on education, mentorfng, and professional development. (Supports City Management Goal and Fire Department Strategic Goal.) Assembly Occupancy Inspections 143 291 Hazardous Materials locations inspected 37 58 Fire Safety House Presentations 174 244 Public Fire Safety Education Presentations 185 112 Required Certified Inspections Conducted 100% 100% X personnel achieving required 83X 86% certifications Investigations conducted 228 251 X set fires cleared by filing, referral 21X 15% or counseling 142 180 200 35 70 175 175 90 100 100% 100% 81% 87% 220 220 15X 15% CITY OF LUBBOCK MISSION Develop and provide updated quality training programs to enable firefighters to operate safely and effectively in protecting the lives and property of the public from the adverse effects of fires and other emergencies. 8,634 1,567 1,603 2,725 18,701 18,103 21,911 0 3,915 1,217 TOT 331 S296 950 OTHER EMPLOYEES: TOTAL 5 5 143 r l . ' CITY OF LUBBOCK r J 1. Improve the level of safety in routine emergency operations to support fire department mission statement and ' .... j r r r { : r I I . ' n t l I ; n ' ' r: I i : i r ·, ' r l : r i ' ' r'" ; I ,.... I r ! . ' 4 .• r- 1 meet NFPA standards. 2. Develop and coordinate the Implementation of annual training required by local, State and Federal mandates • 3. Increase managerial training, experience, and mentorlng for future leaders In the fire department. Continue program for development of company officers. (from Fire Department strategic goals) 4. Strengthen the Training program conducted by the station officers as a supplement to the Fire Academy training program. 5. Continue to systematically evaluate overall training effectiveness. (Measures reflect # of personnel instructed) Teach 8 hour Equipment Operators/Driving class to all Equipment Operators and Firefighters N/A N/A N/A 150 Develop and administer 6 hour training In Truck Company operations for personnel at stations N/A N/A N/A 90 so equipped Develop and administer HJV training for all fire personnel N/A N/A 240 240 Develop and administer the Recognizing and Identifying Hazardous Materials class N/A N/A 240 240 Conduct 3 hour emergency driving class for 1/2 personnel to comply with city personnel policy N/A N/A 120 120 Develop quarterly development classes for all officers N/A N/A 240 240 Conduct evaluation of station training each quarter for all personnel N/A N/A 600 600 144 CITY OF LUBBOCK MISSION Responsible for maintaining, all fire dept. vehicles, tools, and equipment in the most efficient and effective way possible to ensure safe and,effectfve ffreffghting operatiOns. IES MAINTENANCE OTHER CHARGES CAPITAL OOTLAY REIMBURSEMENTS Equipment Foreman Technician II TOTAL $133,292 145 42,479 103,890 1,540 101,406 0 306 509 $133,003 44,988 129,464 3,028 35,140 0 1 3 4 $141,719 48,266 140,140 8,410 133,392 0 $471 927 1 3 ,4 118,754 0 $486 376 3 r ,.. ,... i • ,.. I '! •,, CITY OF LUBBOCK 1. Improve the safety of firefighters and citizens. This supports the GOALS FOR LUBBOCK, and overall FIRE DEPT. MISSION. Apply reflective striping on three emergency vehicles to conform to the National Fire Protection Association (NFPA> standards. By the 4th quarter. Phase 4 of a 7 year program. • By the 4th quarter, install back-up monitor systems on 2 emergency vehicles to provide rear vision to prevent backing accidents. Phase 1 of a 7 year program. Upgrade warning light systems on 6 emergency vehicles, by the 4th quarter. 2. Improve the condition and serviceable life of emergency vehicles. • Refurbish Eng. 13 & 14: Replace deteriorated steel water tanks with polypropylene tanks. Install deck gun, foam system, and add high side c~rtments. 3. Improve effectiveness of specialty operations. • Build a 500 gal. Foam Trailer • Build a Heavy Rescue Trailer 4. Increase shop operation effectiveness. r-· Train Technicians in areas of new technology such as computer controlled components on fire apparatus. • Continue to encourage technicians to achieve Automotive Service Excellence (ASE) and Emergency Vehicle Technician (EVT) certification. r !"""' I ,.... ' l ,.. 146 CITY OF LUBBOCK MISSION Responsible for minimizing loss of life and property in fires and other emergencies through pre-ffre planning surve hazard elimination surveys and res e to emergency incidents. TOTAL FULL TIME: Fire Deputy Chief Fire District Chief Fire Captain Fire Lieutenant Fire Equipment Operator Fire Fighter f prior to the end of the Fiscal Year, an individual i Suppression Section leaves the rank of Captain, then In such event and only in such event, the Captain positf that is vacated will be abolished, up to a total of 1 position. The total number of Captain positions in the Suppression Section will be maintained at no less than **If prior to the end of the Fiscal Year, an individual individuals In the Suppression Section leave the rank of Lieutenant, then in such event and only in such event, Lieutenant position or Lieutenant positions that are vacated will be abolished, up to a total of 2 positions. The total number of Lieutenant positions in the "unnr"'""'" ion Section will be maintained at no less than 37. If prior to the end of the Fiscal Year, an Individual individuals in the Suppression Section leave the rank Equipment Operator, then in such event and only in event, the Equipment Operator position or Equipment Operator positions that are vacated will be abolished, to a total of 12 positions. The total nunber of r.qu,lpmle!J,.; Operator positions in the Suppression section will be maintained at no less than 54. $10,525,205 107,143 60,332 53,657 4,744 0 $10 751 081 681 661 651 641 631 621 405 404 147 $11,113,552 S11, 125,141 141,921 170,499 76,705 90,853 63,937 73,169 21,143 48,176 0 0 1 6 6 24 24 33 39 84 75 96 99 246 246 1 6 24 *39 *66 *104 1 1 242 r-I ! ,.... r r -I II""' r-' • r ' -I l ' !""" I t i ,... I 1 l I - ,... I ' ' I CITY OF LUBBOCK 1. Reduce property loss by containing fires to place of origin. • Achieve average response time of 4.1 minutes or less from initial call until arrival of emergency response units. Source: Council Goals, City of Lubbock Mission Statement and Lubbock Fire Dept. Mission Statement. 2. 3. Prevent fires by eliminating common hazards. • Corrplete two hazard elimination survey for all occupied businesses. Source: Council Goals, City of Lubbock Mission Statement and Lubbock Fire Dept. Mission Statement. Improve capabilities for effectiveness in emergencies. • Update and corrplete comprehensive pre·ffre plans on SOX of all target hazard occupancies. Source: Council Goals, City of Lubbock Mission Statement end Lubbock Fire Dept~ Mission Statement. Conduct quarterly table top exercises involving fire communication dispatchers and fire command personnel, relating to emergency response plans end procedures. Source: Council Goals, City of Lubbock Mission Statement and lubbock Fire Dept. Mission Statement. Hazard elimination surveys conducted. 6,700 6,700 6,700 6,950 Hazards found. 900 650 650 670 Hazards corrected. 60X 60X 60X 60X Target hazard pre-fire plans conducted. 105 105 105 124 Field Incidents dispatched: 3,442 3,500 3,550 4,050 Structure Fires 437 450 450 450 EMS Assist Alarms 55 60 60 70 Extrication Alarms 50 50 60 81 Carbon Monoxide Test Conducted 180 All Other Alarms 2,900 2,935 2,980 3,269 Emergency response procedure exercises conducted. 0 4 4 4 Average emergency response time from initial call to 4.0 4.0 4.1 4.1 arrival in minutes: X of structure fires, EMS assist end extrication 28X 28X 28X 28X response from Initial cell to arrival taking 5 to 8 minutes. X of structure fires, EMS assist and extrication 3.9X 3.9X 3.9X 4.4X responses from initial call to arrival taking over 8 minutes Structure fires confined to room of origin. 75X 75X 75X 75X Value at risk saved in structure fires. 95X 95X 95X 95X Fire hydrants flow tested. 3,700 3,700 3,700 3,828 148 No Text GENERAL FUNil r DESCRIPTION r-EXPENDITIJRES I POLICE ADMINISTRATION rTOTAL EXPENDITURES 1, .REVENUES ,... I ' r LIC-CHAUFFEURS LICENSE LIC-TOW TRUCK PERMITS LIC-CERT TOW TRUCK PERMITS GRANT -DRUG ENFORCE ADM I :TOTAL REVENUES ,... ' VARIANCE ,... 1 ii ! J rj I I ! f ,..., ! I I ' ) ,... j l ' r- ) ' I " r l ' t ,. ,... I City of Lubbock POLICE ADMINISTRATION REVENUE AND EXPENDITURES ACTUAL FY 1992-93 <889,642> ------------ <889,642> 780 365 75 56,215 ............ _ .................. 57,435 ------------ <832,207> ACTUAL FY 1993-94 <997,185> ------------ <997,185> 670 500 545 38,211 -·--... ------- 39,926 ------------ <957,259> 6MO ACTUAL BUDGET PY 1994-95 FY 1994-95 <533,564> <1,033,266> ------------------------ <533,564> <1,033,266> 420 440 60 300 0 585 39,462 53,500 -------................ .... .......................... __ 39,942 54,825 ____ .,. ____ ..,. __ ------------ <493,622> <978,441> 149 REVISED. FY 1994-95 <1,045,839> ------------ <1,045,839> 440 300 585 53,500 ... ... -...... -............. 54,825 -----·------ <991,014> PROPOSED FY 1995-96 <1,051,569> ____ ... _______ <1,051,569> BOO 350 660 53,500 ---·-------- 55,310 ..,. ____ ..................... <996,259> CITY OF LUBBOCK MISSION To organize and direct the activities of the.Police Department; to ensure effective law enforcement for the citizens of Lubbock; to evaluate the policies and procedures; and to further the development of planning and needs assessment; to conduct Internal Affairs investigations; and promote public relations with Crfme Prevention activities. PERSONAL SERVICES $735,996 $795,122 $770,870 $775,660 SUPPLIES 29,930 39,600 41,111 44,712 MAINTENANCE 11,014 9,398 17,015 19,278 OTHER CHARGES 91,933 127,908 177,204 176,148 CAPITAL OUTLAY 26,718 27,306 39,639 35,m REIMBURSEMENTS (5,952) (2,148) 0 $889 639 570 E·3 istant Chief of Police 680 650 1 1 640 3 3 3 630 2 620 2 2 2 307 306 407 405 2 Property Room Attendant 405 2 2 2 TOTAL 17 15 15 150 r ! r 1 ,... r I r I r ! I I r J ,... r~ t I n ' J n I ! r: i ~ ; ,... I I r ; ' ' ,... i I ,... l r ,... I f t CITY-,OF LUBBOCK 1. Address the issues involving the commission of crime by the youth in the city. Direct Crime Prevention activities toward the education of school aged youth concerning drugs, gangs, and other pertinent issues. Whenever possible, utilize crime analysis fn investigating trends and patterns of juvenile crime to assist the Investigations Division. (Source: Council goals and City of Lubbock strategic planning.) 2. Address police involvement with the community In cooperation with neighborhood associations. • Focus crime prevention activities on problems at the community association level, whenever possible. (Source: Council goals and City of Lubbock strategic planning.) Drug presentations made at schools and other organizations* Abandoned vehicles stfckered by the tow truck enforcement officer Items of property received by the Property Room Formal complaints investigated by the Internal Affairs unit Neighborhood Association meetings attended by members of the Crime Prevention unit* *Anticipated decrease In some Crime Prevention activities due to opening In the unit remaining vacant 151 536 706 26,468 40 N/A 677 409 21,311 40 85 500 450 21,000 40 50 450 450 21,000 40 50 CITY OF LUBBOCK !!!!.ill!! To coordinate Police applicant prehire activities and train new officers; ensure all department personnel meet mandated in-service training standards; maintain liaison with the Academy Advisory Board; operate the Department armory and firearms range; promote community relations by hosting and coordinating the Citizen's Pollee Academy. 17,658 39,037 50,964 7,212 6,765 10,838 11,223 26,181 50,650 54,625 60,608 26,718 40,959 9,554 24,930 (10,675) (2,377) 0 0 TOTAL S363 457 S440 205 $432 $523 041 FULL TIME: Police Captain 660 1 Police Lieutenant 650 1 Police Sergeant 640 Police Corporal 630 2 2 2 Senior Clerk Typist 404 1 OTHER EMPLOYEES: 6 6 152 r r r ' ,... I r I r ' ' r l r ' i ' ' rr , I i I r : I r t : ,.... ! i ,... i i I ~ i lr i CITY OF LUBBOCK 1. Increase Training Division responsiveness to Departmental needs by evaluating the effectiveness of the standardized training schedule. • survey for divisional satisfaction by April, 1996. • If required, adjust training schedule by May, 1996. Source: 1994 Organizational Assessment and City Manager's Communication Strategy Issue. 2. Improve the cost-effectiveness of firearms training by evaluating current programs for improvements. • Receive recommendations from firearms instructors by December, 1995. • Make selected improvements by March, 1996. Source: City Manager's challenge to focus on cost savings from operational efficiencies. 3. Protect the investment in the Police Academy facility by perfonning major maintenance tasks. • Repair/replace torn benn covers, paint baffles, and address other identified maintenance issues on the firing range by December, 1995. • Replumb three lavatories and replace two by August, 1996. 4. Further develop leadership capacity by providing management seminars to Sergeant through Assistant Chief levels. Identify necessary topic areas by November, 1995. • Identify seminar presenters by January, 1996. • Schedule seminar by February, 1996. Training records maintained Contact hours~ firearms, NAPO Contact hours: in-service training Contact hours: CPA Firearms requalifications NAPD requalffications Recruits passing TCLEOSE Test Required TCLEOSE In-service offered 153 1, 700 3,600 16,000 495 100% 100% 90% 100% No Text r I GENERAL FUND r DESCRIPTION r EXPENDITURES 1 POLICE RECORDS r"" TOTAL EXPENDITURES ,.. I ! r REVENUES POLICE ACCIDENT REPORTS POLICE VERIFICATION:LETTERS POLICE RECORD CHECXS POLICE FINGERPRINT FEES ( TOTAL REVENUES r VARIANCE I r r !"i I i r ,... i ' ' r ' ' -f City of Lubbock POLICE RECORDS REVENUE AND EXPENDITURES ACTUAL ACTUAL 6MO ACTUAL F'l 1992-93 F'l 1993-94 F'l 1994-95 ________ ... ___ .................................... ----·------- <1,575,935> <1,568,486> <806,899> __ .,. _____ .,. ___ _______ ... ____ ------------ <1,575,935> <1,568,486> <806,899> 39,175 46,117 24,435 18,247 18,205 3,532 3,010 3,856 2,657 1,685 1,645 962 ------------ ___________ ,.. .................................... 62,117 69,823 31,586 ---------·--...... -............ ----· __________ ,.._ <1,513,818> <1,498,663> <775,313> 1S4 BUDGET REVISED PROPOSED FY 1994-95 F'l 1994-95 F'l 1995-96 -------.... --... -----------------.... ·----- <1,655,610> <1,655,610> <1,760,283> ------------............................. _ ... ------------ <1,655,610> <1,655,610> <1,760,283> 40,000 40,000 43,000 3,024 3,767 6,750 18,624 18,624 4,388 1,560 1,560 1,560 __ ,.. _________ -------·-----___ ,.. _____ ,... ... _ 63,208 63,951 55,698 ------------ .,. ___________ ...... __________ <1,592,402> <1,591,659> <1,704,585> CITY OF LUBBOCK MISSION Provide computerized data entry of police reports into the Police Information system for dissemination and provide quality customer service to other law enforcement agencies and the public. CHARGES TOTAL or Data Entry Operator Entry Operator 34,587 5,863 1,011,433 $1 155 (4,026) 650 308 407 405 41,080 8,027 971,409 (2,375) 1 2 17 49,424 7,921 1,023,642 3,252 0 3 16 20 $555,219 56,554 7,522 1,140,987 0 282 0 3 16 20 r- 1 ,.. r \ r l r r ,.. ' r- r- r"i ! I ,... I l ,.. I ,... r i CITY OF LUBBOCK 1. Update Criminal History information into computer system. • Complete entry of criminal shucks into the computer system from 1950 through 1985 by September 30, 1996. 2. Continue to reduce storage space in Records. • Complete microfilming all trailing documents for 1991·1994. # of Crime/Incident Reports. 38,700 39,250 40,000 45,000 # of Priority I Case Reports. 12,771 12,952 13,200 14,200 # of Priority II Case Reports. 6,192 6,280 6,400 8,400 # of Priority Ill Case Reports. 19,737 20,018 20,400 22,400 # of Supplement Reports. 28,400 29,000 28,000 30,000 #of Background Checks for Brady Bill. N/A N/A 3,120 3,000 X of Priority I & Case Reports processed 90X 90X 90X 90X within 5.5 hours. X of Priority II Case Reports processed within 8 hours. 60X 60X 60X 7SX X of Priority Ill Case Reports processed 60X 60X 60X 65X within 12 hours. X of Police Records microfilmed. 9DX 90X sox 90X X of Criminal History shucks on line. N/A N/A 70X 90X 156 CITY OF LUBBOCK MISSION Conduct criminal investigations, enhance laws governfng nareotics, lfquor, public health, order and decency; and fnvestfgate offenses that concern the health, welfare and morals of chfldren. PERSONAL SERVICES SUPPLIES MAINTENANCE OTHER CHARGES CAPITAL OOTLAY REIMBURSEMENTS Police Officer Total Grant Funded Secretary ior Clerk Typist Total Full Time TOTAL $3,981,133 167,133 118,761 161,513 15,809 (285,391) $4 157 680 660 650 640 630 620 640 630 620 405 404 $4,049,880 162,365 129,059 156,956 54,545 (114,802) 003 3 3 10 19 41 2 1 __ 3 6 __ 5 6 89 $4,113,062 178,436 117,477 164,810 191,285 0 S4 765 070 1 3 4 10 19 43 __ 4 6 __ 5 6 92 S4, 137,600 $4 191,180 119,883 180,867 308,744 0 274 1 3 4 10 19' 43 __ 4 6 __ 5 6 92 r CITY OF LUBBOCK ,..... l 1. Improve clearance rate for Part I crimes. Develop and implement a program to improve COITIIU"'ications with the COITIIU"'ity by reenectfng major crimes for ~ public television by November 1, 1995. r r r t ,... l !""" ' ' •~ r r l ,- I ,..... I ,.. I • Refine the Case Management System to allow for the most effective case assigrvnents based on geographic locations or similar methods of operation (MO) by December 31, 1995. 2. Take a proactive role In issues on juvenile crime and removing dangerous youth from the streets. • Develop and implement a known juvenile offender program by Jan. 31, 1996. • Develop and implement proactive enforcement program for curfew violations by Nov. 1, 1995. 3. Reduce illegal drug trafficking and criminal activity related to street gangs. • Investigate and arrest those individuals involved in the distribution of illegal drugs. • Identify and arrest gang members involved in criminal activity. • Identify and target for closure those businesses or residences used for the distribution of illegal drugs or those used by gang members for criminal activity. Cases assigned to Person Crimes Investigations 5,014 4,300 4,500 4,500 Cases assigned to Property Crimes Investigations 8,021 6,600 7,000 7,000 Cases assigned to Juvenile Crimes Investigations 3,433 3,800 4,000 4,000 Number of Investigations conducted by Narcotics 293 260 290 290 Fingerprints examined & classified by J.D. Section 7,698 7,400 7,200 7,200 Persons crimes Investigations cleared by UCR 77'1. 83~ 81~ 81% standards Property crimes Investigations cleared by UCR 41~ 4n 45~ 45~ standards Juvenile crimes investigations cleared by UCR 71~ 74~ 74~ 74~ standards Narcotics investigations cleared by arrest 76~ 86~ 90% 90% 158 CITY OF LUBBOCK !lilliQ!! Responsible for maintenance of law and order through timely response to calls for service, preliminary investigation of criminal offenses, apprehension of offenders, enforcement of traffic and parking laws, furtherance of crime prevention efforts through interaction with citizens, and a deterrent presence. PERSONAL SERVICES SUPPLIES MAINTENANCE OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS TOTAL Assistant Police Chief Police Captain Police Lieutenant Police Sergeant Pol ice Corporal Pol ice Officer School Crossing Guards (33 part-time) TOTAL $9,692,230 404,875 723,313 125,807 538,272 (170,024) S11 680 660 650 640 630 620 307 405 404 402 620 159 $9,838,586 406,426 649,897 114,431 474,607 (61,047) 1 3 5 30 37 131 1 2 ·6 0 12 $9,766,027 $10,316,523 556,995 430,307 626,895 645,045 165,224 236,711 1,266,148 8n,3o4 0 0 1 1 3 3 4 4 29 29 38 38 131 139 1 1 2 2 6 6 0 8 12 12 244 r r t r ! ,.... I r r r n f \ ' ' ~ I i \ . ,.... I r r ,... ' CITY OF LUBBOCK 1. Continue to refine the process of providing efficient and effective patrol services to the community. By January, 1996, identify problem areas in targeted beats and develop enforcement plans through a cooperative effort of neighborhood associations, Individual citizens, beat officers and patrol supervisors. • By November, 1995, increase Patrol Division's Information sharing and participation with Codes Administration and the License and Permit Task Force. 2. Enhance public safety for Lubbock citizens by expanding Patrol Division's efforts in promoting traffic safety. • By October, 1995, fully Implement Drug Recognition Expert training to assist in Identifying intoxicated or drugged drivers. • By December, 1995, expand usage of laser speed suns to Identify and ticket persons travel fng at excessive speeds in congested traffic. Crime Reports Accident Reports Incident Reports Traffic Citations Traffic Citations by M/C Average Dfspatch·to·Arrival Time for Emergency Calls 160 154,000 36,850 6,750 2,400 52,000 8,000 3.5 155,000 158,000 37,250 37,800 6,800 6,850 2,450 2,500 52,500 52,750 8,300 8,500 3.5 3.7 160,000 38,000 6,500 2,500 50,000 8,500 3.7 CITY OF LUBBOCK MISSION Enhance the public safety for the citizens of Lubbock through the safe, efficient and timely design, installation and maintenance of roadway lighting systems. Electrical Engineering Associate Lineman Journeyman Grounc:tnan TOTAL 18,862 168,246 1,102,854 S1 161 0 (3,289) 309 520 508 19,255 209,466 1,000,552 15,234 (985) 3 2 6 29,798 225,594 1,009,266 4,149 0 3 2 6 1,009,362 1,769 0 1 3 2 6 r r i ' r ! r r ! r I ' ' r r I r I !"'j ! ' : ! n r'i I , • I r r ' ' - CITY OF LUBBOCK 1. Improve public safety programs by Installing high pressure sodium vapor street lights on thoroughfares curently having inadaquate lighting • • Begin 7th year of 10 year conversion of overhead series mercury vapor street lights to more efficient underground multiple high pressure sodium street lights in the downtown area. The thoroughfares involved are: , Ave A -16th Street to 26th Street • Ave H • 19th Street to 23rd Street Texas Ave • 19th Street to 26th Street • University Ave • 50th Street to s. Loop 289 The 6th year of the conversion program Is on hold in order to convert the thoroughfares with greater night time traffic. (from Street Lighting Capital Projects) • Clear 96 percent of all maintenance street light orders received wfthin 24 hours of receipt • • Clear 94 percent of all damaged street light orders received wfthfn 1 hour of receipt. • Install Christmas tree lights by Thanksgiving and remove after New Year•s Day. (Above objectives are based on previous years working conditions) 2. Increase the number of new residential and thoroughfare street lights within the city. • Install 70 new residential street lights. (Based on anticipated development) • Service existing and new thoroughfare/Loop/1·27 street tights. Thoroughfare series conversion 68 0 Total street lights in service 13,861 13,909 Number of residential 6,050 6,099 Number of thoroughfare 5,357 5,356 Number of Loop/I-27 2,454 2,454 Number of street lights damaged by vehicle 98 122 Christmas lights Installed/removed 10,500 10,500 New residential Installations 69 57 New thoroughfare installations 59 0 10 year thoroughfare series conversion completed 35X 40 Maintenance orders cleared within 24 hrs of receipt 92% 90X Damaged st. lt. orders cleared within 1 hr of receipt 93X 92X 162 142 13,990 6,183 5,361 2,454 125 10,500 84 0 50% 90X 92X 145 14,060 6,253 5,361 2,454 125 10,500 70 0 60% 96X 94X No Text r l GENERAL FUND ,.. City of Lubbock INFORMATION SERVICES REVENUE & EXPENDITURES ' ACTUAL ACTUAL ACTUAL 6MO BUDGET REVISED PROFOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 rXPENSES 1 EMERGENCY MANAGEMENT • rrOTAL EXPENDITURES i ~EVENUE l CITY PAY PHONES VARIANCE r ,.. r ,.. ' r r \ ,... ~ I P""'f ! I ,.. - - """' I <106,133> .,. ___________ <106,133> 6, 771 ________ ..,..,.. __ 6,771 ......................... ____ <99,362> <85,606> <76,372> <112,228> <104,382> <118,307> --------·--- __ .,.. _________ ...... _ ... ___ .., ____ ------------__ .,. _____ .,. ......... <85,606> <76,372> <112,228> <104,382> <118,307> 6,197 5,000 6,060 6,060 4,200 ---------·--__ ,... .......................... ------------------------------------ 6,197 5,000 6,060 6,060 4,200 ___ ..,. ______ .,._ .................................. ............ _ .. ___ .. __ -... --........ -.......... ------------ <79,409> <71,372> <106,168> <98,322> <114,107> 163 CITY OF LUBBOCK MISSION To maintain and implement an Emergency Operations Plan that addresses mitigation, preparedness, response, and recovery for citizens in the City of Lubbock. Maintain close coordination with Lubbock County, state and federal agencies to ensure continuity of government. 164 4,594 1,46S 19,518 0 S1 133 5,742 1,308 26,600 0 S85 0 7,865 3,890 26,765 9,170 S1 r l' ,... • ' i r ~ r I : ..... ! ,... t ' r r ' ,.... r L I ,.... I i l I n i ' - r r 1. 2. CITY OF LUBBOCK Coordinate with managing directors end department heeds to ensure en optimum level of emergency preparedness is maintained for all departments within the City of Lubbock. Update the Emergency Operations Plan (EOP) as required to maintain accurate end up·to·date information. Provide asistance to departments with the review and revision of the departmental Annexes/SOP's to the EOP. Provide training for departments to ensure coordination of all four phases of emergency management are conducted with the approved EOP. • Prepare the City of Lubbock's Amual Emergency Operations Program and coordinate the approval of the program with the Texas Department of Public Safety Division of Emergency Management. Work with the Lubbock County Emergency Management Coordinator to ensure the appropriate level of coordination is maintained with the City of Lubbock and Lubbock County as required to provide for maxfiiUll level of response to emergencies within the community. Conduct monthly plaming meetings with selected agencies within the community to ensure the optimum level of emergency preparedness is maintained within the private sector. Develop and conduct emergency exercises as required by the. Division of Emergency Management to ensure an optimum level of emergency preparedness is maintained by the operating departments within the City.of Lubbock, Lubbock County, and the supporting agencies within the private sector • 3. Manage the City of lubbock's Petroleum Storage Tank (PST) program to ensure the Cfty•s PST'S are in compliancae with the Texas Natural Resource Conservation Commission Rules and Regulations. Review and update Emergency Plans, Annex•s, and SOP's Planning and training sessions conducted Emergency exercises conducted Public awareness programs presented 165 23 0 0 0 8 0 0 0 21 12 3 15 21 16 2 24 CITY OF LUBBOCK 6,859 0 923,650 825,234 1,169,924 14,700 0 0 (1' 195) 0 0 806 4 4 4 166 r ' r . ~ I • r • r r ELECTRIC FUND r r II I, ,.. I I. r . I. r ' r r r r r r r : I r r ! ' ....., I l l l --· l l l r . ' - r-1 I r r .. ' ,.... I I ' ' -I i r l ' r l ' ' -I I ' " r : " -f I l r f ' ' > ' r I I ' n ELECTRIC REVENUE FUND 1995-96 PROPOSED BUDGET Overview Lubbock Power and Light has provided service to electric customers within the City of Lubbock for the past 79 years. Lubbock Power and Light is in a unique situation involved in direct competition with a privately owned electric company. The success of LP&L in its competition over the past few years has allowed this fund to pay all of its operating expenses, develop adequate capital reserves, and provide a return on investment to the citizens of Lubbock. In 1995-96, LP&L will transfer $4,149,449 to the General Fund in the form of indirect cost reimbursement, and payments in lieu of franchise, property, gas taxes, and a street lighting capital project. In addition, LP&L pays $1 ,843,202 in costs for the operation and maintenance of City street lights for a total contribution of $5,992,651. This provides a return on investment to all Lubbock tax payers whether they are LP&L customers or not. The value of these contributions is equal to nearly 12 cents on the property tax rate. For the past decade, the Electric Fund has been very healthy. Steady growth in the customer base and low operating costs allowed the fund to end most years with a sizable profit. There was adequate funding to perform needed system improvements and capital replacements without relying on long term debt. Proposed 1995-96 Revenues and Expenditures Total projected Electric Fund revenues for FY 1995-96 of $56,306,359 reflect an increase of $355,398, or .6 percent over the original estimate for 1994-95. Small increases in several revenue accounts combine to continue the positive revenue trend. Operating expenditures ,are budgeted fairly flat with an increase of only $53,663 or .1 percent. Reserves and Retainages are proposed to increase $808,327. This will allow increased funds to perform needed capital maintenance and system improvements. 167 City of Lubbock SUMMARY OF REVENUES AND EXPENDITURES ELECTRIC FUND ELECTRIC OPERATIONS ACTUAL ACTUAL 6MOACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 ----------------------------------------------------------------------- REVENUES: General Consumers Metered 48,367,091 49,562,846 21,719,220 48,455,000 48,455,000 48,679,650 Municipal Sales 4,581,960 4,951,486 2,327,280 4,363,500 4,363,500 4,415,468 Interest on Investments 1,100,879 1,065,633 454,704 827,253 929,457 1,131,396 Pole Rentals 59,536 30,572 30,440 62,131 62,131 64,000 Sale of Steam 0 0 0 580,758 580,758 280,000 Miscellaneous Revenues 101,498 45,434 5,538 42,665 42,665 135,845 TFR-From Electric CP 0 0 85,890 0 85,890 0 TFR-From Electric PCM 213,290 1,022,079 0 0 143,000 0 REF-Fee of Util Coli Dep 1,610,666 1,532,121 615,999 1,619,654 1,619,654 1,600,000 --------------------------------------------------------------------- TOTAL REVENUES 56,034,920 58,210,171 25,239,071 55,950,961 56,282,055 56,306,359 ....... OPERATING EXPENDITURE Electric Administration 365,730 390,796 189,751 486,001 466,810 569,127 Electric Promotion 958,601 1,015,494 604,891 979,943 1,114,264 1,222,064 Electric Production Operations 30,210,155 32,006,782 11,629,123 31,268,004 30,972,313 30,517,286 Maintenance 1,346,504 1,254,573 650,406 1,422,641 1,459,820 1,500,309 ----------- -------------------------------------------------- Total Electric Production 31,556,659 33,261,355 12,279,529 32,690,645 32,432,133 32,017,595 Electric Distribution: Engineering 612,606 705,978 290,676 689,440 .691,555 698,841 Underground Lines 426,135 385,836 223,168 574,968 603,174 679,880 Overhead Lines 1,010,632 1,168,329 656,123 1,354,597 1,401,878 1,220,214 Customer Service 564,547 707,341 355,880 713,123 717,079 966,748 Substations 471,188 504,688 245,236 488,735 498,145 557,202 Meter Shop 192,698 207,121 123,535 252,901 268,542 290,098 ------------------------------------------------------- Total Electric Distribution 3,277,806 3,679,293 1,894,618 4,073,764 4,180,373 4,412,983 Public Utilities Collection Field Services 1,033,599 1,043,578 535,106 1,076,306 1,076,678 1,155,179 ~·· Customer Service 2,199,270 2,063,660 1,057,369 2,163,002 2,166,125 2,148,376 --------------------.... ------------------·---------- Total Collections Office 3,232,869 3,107,238 1,592,475 3,239,308 3,242,803 3,303,555 Uncollectible Accounts 268,666 412,527 276,106 542,000 542,000 540,000 ------------------------------------------------------------::.- Total Operating Expenditur 39,660,331 41,866,703 16,837,370 42,011,661 41,978,383 42,065,324 168 ,.. i City of Lubbock SUMMARY OF REVENUES AND EXPENDITURES r . ELECTRIC,FUND; I. ELECTRIC OPERATIONS ,_ ACTUAL ACTUAL 6MOACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 --------------------------,.. OTHER EXPENDITURES: ,... Payment for Debt Service 6,387,857 6,aoo,aao 2,858,423 5,716,845 5,716,845 5,a43,753 I Accounting-Non Dept 148,316 43,293 (27,a64) a a a I I .. Indirect Cost Allocation 616,453 642,457 312,120 ' 624,24a 624,24a 757,463 --------------------------·· -----------,.. I . Total Other Expenditures 7,152,626 6,685,75a 3,143,479 6,341,a85 6,341,a85 5,8a1,216 r RESERVES AND RETAINA Elec Perm Cap Maint Fund 2,042,768 3,254,318 1,281,011 1,5aa,627 1,5aa,627 78a,aaa ' ~ ' Brandon Statiof1 Reserves r-Elec System Improvements 272,646 1,a18,6a3 0 502,876 5a2,876 1,934,631 I Electric Capital Projects 1,20a,ooa 0 0 a 0 a '' Street light Capital Proj 197,938 289,910 133,3a2 39a,aao 533,aoa 39a,aoa ~ Streetlighting 1,71a,203 1,767,487 9a2,628 1,8a5,255 1,8a5,255 1,843,202 Payments in Lieu of Taxes: ProperyTax 1,175,323 1,175,323 587,661 1,175,323 1,175,323 1,175,323 l"""' Franchise Tax 1,616,486 1,635,384 724,708 1,629,939 1,629,939 1,689,191 l Gas Tax 558,149 527,472 263,736 527,472 527,472 527,472 Reserve for Econ Developm 1ao,aao 10a,aoa 5a,aaa 1aa,aao 1ao,aaa 1aa,aao r Park Facilities Reserve 175,aa1 a a a 0 a Tsfr lnt Serv Perm Cap Main a 23,a2a a a 0 a --··-------------------------------------------------r-Total Reserves/Retainages 9,a48,514 9,791,517 3,943,a46 7,631,492 7,774,492 8,439,819 -------------------------------------------------- Total Fund Expenditures 55,861,471 58,343,97a 23,923,895 55,984,238 56,a93,96a 56,3a6,359 i ·----------------------- r Remaining Balance 173,449 (133,799) 1,315,176 (33,277) 188,095 a i !""- r r ' ' !""" l n 169 CITY OF LUBBOCK MISSION To provide effective supervision for LP&L•s various sections in order to promote a positive and responsible attitude in providing the best possible service to our customers and to insure that LP&L 1s financial structure enables us to offer our customers electric rates which will beat or meet all other competition in Lubbock. Encourage and promote community involvement to make Lubbock a better place in which to live and work. TOTAL irector of Electric. Sales & Service Director of System Plan & Develop $293,797 3,321 1,007 116,424 0 (48,821) S365 728 170 SBA 203 315 407 3,686 2,293 136,358 0 (16,069) $390 796 4 197,936 1,208 1 1 1 4 0 810 3,800 1,844 218,046 3,528 0 $569 128 4 ,... r I I ' r i .... ! -! ! -l r r- 1 ~-; -l I ,.... -' r I . CITY OF , LUBBOCK 1. Expand the electric system service end reliability to increase its value to the citizens of Lubbock. 2. Protect the finiancial strength of LP&L by closely managing our resources to provide a strong financial base whereby LP&L will beat or meet any other electric rate or service policy within our service territory. 3. 4. 5. Continue LP&L1s egressive sales program to increase energy sales and the nunber of customers served by LP&L. Continue LP&L •s programs to promote the economic develoFXOOnt of Lubbock by utfl itfzing our service policies and infrastructure funding to attract new businesses to Lubbock end to help local businesses remain competive • Continue LP&L1s participation in community projects and activities that improve Lubbock's quality of life and LP&L•s image within the community. System Losses Net Income as a X of Revenue Net Operating Revenue C Millions ) Megawatts Hours sold X of customers served by LP&L X of energy sold by LP&L Number of meters in service No.of hours contributed to Community Service 5.64X 10.1X 52.9 951,297 58.4X 46.9% 48,081 500 171 5.641 5.95% 54.5 987,622 58.3X 49.7X 49,097 500 5.99% 6.301 9.101 10.01 55.0 56.1 986,432 988,035 59.5X 60.0X 48.0X 50.0% 50.047 51,047 500 SOD CITY OF LUBBOCK MISSION To promote and encourage the citizens of lubbock to use Lubbock Power and Light as their source for electric power. To encourage new businesses to open in Lubbock and to use Lubbock Power and Lfght. $371,298 $373,333 9,261 8,979 15,594 12,371 CHARGES 552,691 597,884 CAPITAL OUTLAY 10,558 23,024 18,611 33,527 REIMBURSEMENTS (800) (94) 0 0 TOTAL $958,602 $1,015,497 $1,114,264 $1,222,064 i Electric Promotion Coordinator 307 1 Senior Power Sales Representive 409 , Senior Power Technician 408 1 Power Technician 407 1 406 4 4 4 Service Representives 405 0 0 2 ispatch Clerks 402 2 2 0 OTHER EMPLOYEES: 10 10 172 r r r-'' r r - ,... 1 -! I < ' ,..., ' I I ' I 0 ! ! r I ! J ,.... I ' r r i,... r f I CITY OF· LUBBOCK 1. Increase the percentage cf electricity served by LP&L. • Increase the n!..l'ltler of customers served LP&L by at least 700 through the changeover program. • Increase the n!..l'ltler of customers served by setting 60X or 300 new meters released by Buf lding Inspection. • Increase Megawatt hours sold. 2. Improve the public's knowledge regarding energy conservation. 3. Reduce unbflled tflcwatt hours In vacant apartments. Customers changing to LP&L Customers changing to SPS Gain In customers from changeovers New buiLding meters released New meters set by LP&L High bill investigations Energy audits performed Aptment who's using Investigations Reduce apartment unbflled KWH to (thousands) · 2,820 2,196 624 450 240 1,850 116 4,251 1,800 173 2,252 2,800 1,712 2,100 540 700 488 500 259 300 1,800 1,750 110 100 4,200 4,200 1,700 1,650 2,800 2,000 800 500 300 1,750 100 4,200 1,600 CITY OF LUBBOCK MISSION Responsible for supplying steam to Texas Tech and electricity to Lubbock Power and Light customers, utilizing the most economical mix of self-generated and purchased power. CAPITAL OUTLAY TOTAL FULL TIME: Assistant Production Superintendent Production Supervisor Steam Plant Shift Foremen Cogen Operators Control Room Operators Senior Steam Plant Chemist Plant Chemist istrative Secretary $1,091,247 28,530,356 19,092 569,460 0 313 311 309 515 513 307 306 510 510 407 174 $1,193,093 30,062,698 49,555 701,438 0 5 5 5 1 1 6 0 1,270,382 9,768 313 5 5 5 1 1 5 26 11,652 983,977 4,703 $30 517 286 1 1 5 5 5 5 3 .- ,... '"' ,... I I r l' r-! ' r ~ I ( r r- r - ' i -j I ' ' r"1 I " . ) r r I l r r L r . CITY OF LUBBOCK 1. Supply to system the most economical and dependable mix of power generated at Holly Avenue Station, Brandon Station and power purchased from the private sector. 2. Supply steam to Texas Tech as requested within terms of steam agreement with Texas Tech, 40,000 pounds per hour at 92X availability. 3. Enhance heat-rete control at all generating facilities, Insuring heat-rate of 11,500 BTU per KWH or below of generated power. M~H (generated-purchased) M~H (generated) M~H (purchased) Fuel cost of generated power Cost of purchased power Steam sales to Texas Tech 175 987,714 639,532 347,642 19,582,403 9,901,214 304,758 997,146 599,835 397,211 16,892,921 11,841,077 309,564 1,049,253 1,054,499 587,361 649,878 461,892 404,621 14,970,937 16,149,093 13,117,168 11,777,830 309,564 309,564 CITY OF LUBBOCK MISSION Ensure the production of reliable power by performing preventive maintenance, unscheduled·repairs, annual inspections, major overhauls, and improvement to all Lubbock Power and Light generating facilities. $729,512 $628,023 65,142 101,252 MAlNTENANCE 388,202 624,782 OTHER CHARGES 19,995 56,132 51,414 CAPITAL OOTLAY 7,543 16,584 54,349 0 0 0 316 1 313 309 Plant Maintenance Foreman 309 Senior Steam Plant Mechanic Leader 515 Steam Plant lnstrument Technician 515 1 1 514 1 1 Plant lnstrument Technician 513 2 2 Plant Welder 512 1 Plant Mechanic Leader 512 2 2 Plant Mechanic Apprentice 510 5 5 17 176 $803,232 96,928 369,115 145,991 85,043 0 2 1 2 5 _, 17 -I r- ~ ! ' ' ' r r .. ,.. I I I ~ ! r I r ' ,.. 0 I n r-; I n ' I '! I I ~r ' ' ,.. I ,.. CITY OF LUBBOCK 1. Maintain power generation efficiency and reliability by completing annual inspection and overhauls of the following generating units: • One steam unit and two gas turbines at Holly Avenue-inspection • One steam unit and one gas turbine at Holly Avenue-overhaul • Four steam units at Plant 2 • Two bi·annual inspections at Brandon Station 2. Improve productivity and effectiveness with increased use of diagnostic and analytical equipment. • Reduce premature failure of rotating equipment by utilizing vibration monitoring equipment. • Calibrate fuel measurement equipment monthly. 3. Promote public relations by improving appearance of electric generating facilities. Painting Holly Unit No. 2 boiler • Involve employees in decision making process. Units inspected Units maintained Fuel measurement instrument calibrations Acreage maintained 177 8 8 24 56 8 8 24 56 8 8 24 56 10 10 24 56 CITY OF LUBBOCK !HSSION ' Assure system reliability and customer satisfaction by providing timely, accurate, innovative designs and technical support for the construction, maintenance and operation of the electric distribution system. $641,441 $417,037 $418,573 12,713 17,160 15,511 13,206 11,874 8,425 9,425 127,076 158,113 237,458 243,919 12,883 39,508 11,475 11,413 (415,678) (157,670) 0 0 S612 $705 979 S691 555 $698 316 315 313 0 0 311 2 2 2 309 2 1 411 4 4 4 Engineering Technician 409 2 2 2 407 4 3 3 inistrative Secretary 407 1 1 lectrical Engineering Project Coordinator 310 1 1 1 Engineering Technician 410 0 1 1 • Elec. Engineering Project Coordinator 311 0 1 1 18 178 r- r r CITY OF LUBBOCK 1. Provide engineering support and services for expanding, Improving and maintaining electric distribution and transmission systems • • Design and engineer approximately 22 miles of overhead and underground lines • Issue approximately 430 overhead and underground construction jobs • Design and engineer 5 miles of fiber optic communication lines 2. Implement plans to reduce system losses and operating costs. • Convert approximately 2 miles of 4kV distribution lines to 12kV • Engineer the installation of approximately 4,000 KVAR of switched capacitors on existing distribution lines. 3. Update and automate the distribution and transmission mapping system. r • Convert 5 sq. miles of hard copy electric facility maps to the GIS mapping system r- 1 ' r Miles of line engineered .... ! overhead pole line miles Underground ditch line miles OVerhead construction jobs Issued Underground construction jobs issued r System line losses • KWH l Sq. miles of base maps converted Sq. miles of facility maps converted r I . r ' ,... ' r ' r • 12 10 9 10 346 340 88 90 6.58X 6.50X 6 18 0 0 179 14 14 8 8 330 330 100 100 6.45X 6.45X 5 5 5 5 CITY OF LUBBOCK MISSION Assure customer satisfaction and system improvement through the safe, timely, efficient construction of reliable underground systems and equipment. $442,327 $352,969 $407,013 38,154 41,960 71,268 68,415 55,679 59,574 102,571 102,034' 26,964 27,770 45,812 55,077 0 3,939. 30,554 47,341 (448,686) (189,735) 0 0 136 $385 880 310 1 1 521 1 521 1 520 5 5 5 516 1 1 1 514 1 1 0 512 2 2 4 508 5 4 3 17 16 180 r ' r ~ ! j r ' r r r I r ! r ~ J CITY OF LUBBOCK 1. Construct, upgrade, maintain and repair underground electric distribution facilities fn response to new businesses, new residential development, expansion by existing customers, customers changing over to LP&l and to retain existing customers. Source: Historical Data • Install eight miles of underground primary or secondary cables and conduits 2. Install thoroughfare street lighting poles, fixtures and cables to improve public safety and reduce maintenance and energy costs. • Begin 7th year of 10 year conversion of overhead series mercury vapor street lights to more efficient underground multiple high pressure sodium lights on the following thoroughfares: Source: Series conversion master plan • Ave. A • 16th St. to 26th St. • Ave. H • 19th St. to 23rd St. • Texas Ave. 19th St. to 26th St. • University Ave. 50th St. to s. Loop 289 3. Improve the visual appearance and extend the service life of pad mount transformers. Source: Historical data • Clean and paint 40 pad mount transformers In the field Miles of underground lines constructed Underground construction jobs completed Transformers and equipment repaired Transformers cleaned and painted 181 7 ~ 480 40 5 90 520 40 8 100 560 40 8 100 540 40 CITY OF LUBBOCK t!.l!nQ!i Assure customer satisfaction and system Improvement through the safe, timely, efficient construction of reliable overhead systems and equipment. i $1,379,344 $1,003,744 $854,036 $864,638 62,141 75,297 116,116 99,444 117,576 144,549 171,331 172,335 157,817 193,546 214,661 50,139 0 0 45,734 33,658 REIMBURSEMENTS (706,248) (248,803) 0 0 ! ! TOTAL $1 S1 14 311 1 310 1 1 521 6 6 6 520 6 7 8 512 0 3 1 Apprentice Lineman 514 1 1 1 Driver/Equipment Operator 516 7 6 6 Custodian 501 1 1 Apprentice Lineman 518 0 0 26 182 ,.. r t r ' • r t r ,.. i i ' ' r 1 r f ,.. I . r r t I CITY OF LUBBOCK 1. Construct, upgrade, maintain and repair overhead electric distribution and transmission facilities in response to new businesses, new residential development, expansion by existing customers, customers changing over to LP&L and to retain existing customers. Source: Historical data Construct, convert and reconductor 14 miles of overhead primary overhead pole tine Install 5 miles of fiber optic communications cable 2. Reduce outages and improve service reliability by performing preventative maintenance in specified areas. Change out poles and crossarms, resag conductors and tighten hardware. Source: OUtage records • 19th St. to 34th St., Ave. Q to Ave. A • 34th St. to 50th St., Ave. Q to Ave. A 3. Begin 7th year of 10 year conversion of overhead series mercury vapor street lights to more efficient underground multiple high pressure sodium lights on the following thoroughfares: source: Series conversion master plan • Ave. A • 16th St. to 26th St. • Ave. H • 19th St. to 23rd St. Texas Ave. • 19th St. to 26th St. • University Ave. • 50th St. to S. Loop 289 4. Improve public safety by replacing utility and street light poles damaged by vehicles end storm. Miles of distribution lines to construct, convert end reconductor Miles of fiber optic cable installed New transformers installed OVerhead jobs constructed 12 0 587 329 10 14 5 352 361 282 330 14 5 361 330 r-Damaged street lights replaced due to vehicle/storm Miles of line receiving preventative maintenance 98 11 125 10 125 125 10 10 r ' r ,... ' ,.. !""" 183 r I , CITY OF LUBBOCK MISSION Assure customer satisfaction and system reliability through the safe, timely and dedicated attention to system operations, trouble shooting, service restoration, customer assistance and revenue metering activities. $594,408 $509,076 33,843 39,363 59,515 63,419 71,663 68,957 64,207 64,077 74,338 1,458 5,131 5,193 (245,737) (67,302) 0 TOT 549 S707 310 520 4 4 Apprentice Lineman 514 2 2 fee lineman 510 Senior Dispatch CLerk 404 Dispatch Clerk 402 scada Operator 408 5 5 Safety Supervisor 312 OTHER EMPLOYEES; 184 51,668 76,928 274,591 35,710 0 $966 749 1 4 2 5 1 16 r I -! ; I -I r r • .... ! j r r . r r r r ' ,.. ) i r ; ,... I r - - I, CITY OF LUBBOCK , . Assure electrical system reliability and protect public safety through prompt response to all reported emergencies, power outages or street lighting problems. 2. Assure customer and citizen satisfaction through prompt and accurate responses to all requests for assistance or information. 3. Promote the development of a flexible, well trained work force throUgh cross training of service crews, dispatchers end clerks. Increase dispatcher skills and knowledge of SCADA system through in-house training. Meters actually set for customer service: Resfdentiel/Commerciel/Others (Dem, lrrig., lnstr.) Trouble cells received that result in an Order: Residential/Commercial/Others Employees Crosstrained on Service-Dispatch & SCADA: Meters set within one-half Hour for customer response: Residential/Commercial/Others Trouble Orders worked within 1/2 hour for reliability: Residential/Commercial/Others 185 5,188 111740 0 ssx 83X 5,210 11,500 16 87X 85X 4,346 5,684 16 92X 83X 4,633 5,684 16 89% CITY OF LUBBOCK MISSION Assure the reliability and availability of electric service through dedicated attention to the operation, testing, maintenance, and construction of substations, communication systems and control systems. $334,694 $359,338 $308,890 28,498 23,343 26,950 47,122 43,103 84,802 OTHER CHARGES 50,621 54,191 60,549 CAPITAL OUTLAY 27,303 27,053 16,954 REIMBURSEMENTS (17,651) (2,335) 0 145 Substation Operations Supervising Engineer 313 1 Substation &,System Relay Supervisor 311 , Substation Foreman 521 Relay Foreman 521 Substation Journeyman 520 1 514 2 2 OTHER EMPLOYEES: TOTAL 7 7 186 $321,754 33,942 88,259 68,587 44,660 0 $557 202 2 r r ... ~ r r"" ,..., ' r ,... r ,... r r ! r r r f 1. 2. CITY OF LUBBOCK Assure the reliabfl ity of electri eel service through a preventative maintenance program for all LP&L substations. This program includes manufacturer's recOIII!lended maintenance, scheduled maintenance, diagnostic testing to detect impending failures, date collection and analysis and performance testing to demonstrate system operation. Enhance the availability of electrical service by developing, operating and maintaining SCADA systems and communication systems. Protect systems end equipment from permanent damage through regular and accurate testing of protective relay systems •• 3. Preserve and improve community appearance and LP&L 1s image by maintaining substation grounds and equipment. This work includes maintaining landscaping, security fencing, lighting, weed control, graffiti removal, and painting of buildings, fences and equipment. Test Voltage Regulators during checks: Voltage Regulators tested within 1 hour: Test Air Circuit Breakers during checks: Air Circuit breakers tested within 1 hour: Test Power Line Carrier during checks: Power Line Carriers tested within 1 hour: Test SCADA system and Remote Terminals: Remote terminals tested within 1 hour: Substation yard and house cleanup during checks: Substations cleaned within 1 hour: 187 1,820 95X 828 94X 384 88X 216 93X 918 59X 1,914 96X 876 95X 408 89X 216 95X 936 7SX 1,664 96X 852 95X 432 89X 192 95X 880 7SX 1,580 97X 740 96X 406 88X 176 96X 844 78X CITY OF LUBBOCK tl!lliQ!i Assure customer satisfaction and maximize revenues by providing accurate metering systems, equipment and records. Insure the protection and safety of employees by dedicated attention to the testing of lineman's gloves and accessories. $209,058 13,014 12,069 15,926 25,761 23,112 29,836 2,925 5,229 8,243 CAPITAL OOTLAY 15,500 3,161 30,509 REIMBURSEMENTS (100,590) (45,571) 0 $1 OTHER EMPLOYEES: 6 6 188 $217,690 12,811 30,766 14,179 14,591 0 6 ,.... I ,.... r j ' ,... I r ,.... r ,... l ' . ' r r ,... I r l ,... j r-I t r-I I 1. CITY OF LUBBOCK Improve accuracy of all instrument meters including electronic, pulse, and mechanical meters to achieve a guaranteed 100: accuracy on all meters received for stock as well as installed in the field to accurately reflect all of our customer's electrical usage and demand consumption. 2. Improve meter shop employee's metering knowledge and skills by implementing a 2 week rotation program so that each and every meter shop employee my grasp each and every function of metering and understand fully the technical aspects of vector relationships as they apply to phase angles and metering. 3. Fully utilize meter shop employees to obtain the maximum productivity by having both meter shop vehicles in the field as much as possible in order to check and confirm the accuracy of as many instrument meters as possible; thereby, updating the meter shop customer end meter database end to verify customer service data input used for customer billing. Meters processed to be set by checking accuracy: Residential/Commercial/Others (Dem., lrrig., lnstr.) Employees crosstrained in Rotation program: Instrument meters field tested by checking accuracy: Meters processed by calibrating within one·half Hour: Residential/Commercial/Others Meters cleaned, checked, end calibrated within 1 Hour: Three Phase and Instrument Meters 189 5,188 0 1,204 88~ 88~ 5,210 6 1,249 90: 89% 6 1,249 89% 83~ 4,633 6 1,052 94~ 92% CITY OF LUBBOCK MISSION Responsible for reading all water and electric meters each month, reporting all meter exceptions, performing ' customer turn·ons,turn·offs, field collections, and various field investigation. REIMBURSEMENTS TOTAL $1 190 $738,380 36,273 50,598 198,388 10,558 (598) 307 407 406 404 402 23,034 (80) 1 9 5 10 2 27 61,300 172,222 12,599 0 1 9 5 10 2 77,142: 0 179 9 5 10 2 r ' I r ; ' ,... l r ' r r ! r r i r - r I i r ,... r CITY OF LUBBOCK 1. Provide water and electric meters accuracy. Maintain an 100X en-time meter reading schedule.· Read all water and electric meters with an error rate not to exceed 0.17X. 2. Provide for collections of all LP&L revenues In the most efficient and accurate manner. Work all collection orders and have no carryover orders at least once during the month. 3. Provide customer service by providing accurate and timely service. Complete 100& of turn-ens, turn-offs, and transfers dally. • Complete 100X of all investigations on the same day as received • Maintain an error rate of 0.1X Total meters read-electric/water X meters read on time X meter reading errors .18X Total service orders worked 99,095 100,125 100,500 101,500 X service orders worked same day 100X 100X 100X 100X X investigations orders worked same day 100X 100X 100% 100% X errors in field service 0.15X 0.10X 0.10X 0.10X #days no collection orders carried over N/A N/A 12 12 # days no who's using orders carried over N/A N/A 12 12 191 CITY OF LUBBOCK lil.S.S.lQH To provide quality customer service and promote the selling of electric and solid waste services. Responsible for investigating customer concerns and collecting delinquent revenues due to LP&L, providing customers with accurate billings, timely mailing of statements and accurate receipting of payments. 78,294 26,999 1,369,103 0 (10,274) $2 39,428 1,226,051 0 (3,593) 70,658 451125 1 ,259, 734 0 0 1,258,102 650 0 ·. k~yi~E,R.···· P.IJTH.oRizel:l i FUll TIME: Utility Collection Manager customer Service Supervisor Billing Supervisor Collection Supervisor Senior customer Service Representative Customer Service Representative Secretary Senior Cashier Senior Clerk Cashier Clerk OTHER EMPLOYEES: Part-Time Intermediate Clerk TOTAL 311 307 306 306 407 405 405 405 403 403 401 802 192 1991+~95 •••. 1995"96.••• 1 2 2 2 12 12 12 1 1 1 , 3 3 3 4 4 4 .5 .5 .5 28.5 28.5 28.5 ,.. ! r- ~ I I I. r ,.. ,.. r r r I ' r r ,.. I ' r f r ,... f: ,... ! I r- - CITY OF LUBBOCK 1. Promote the highest quality of customer service possible. • Improve accuracy on all service related work to 99.88X. Ensure response time on high bills, solid waste, and sewer investigations to 9SX of the orders completed within 24 hours. • Increase LP&L•s market share to over 59% by initiating 1700 electric changeovers. • Improve commercial solid waste changeover program to achieve 30 accounts. • Ensure 87X service level on all incoming customer calls. 2. Prepare timely, accurate billing of services and receipting of payments for the customer. • Complete on time billing to 99.7% within three working days of meter reading. • Ensure 99.45X daily posting of payments. 3. Implement the most efficient and accurate collections of LP&L revenues. Maintain average days/sales at 21 for water and electric. • Decrease the percentage of active delinquent accounts to 16X. Accuracy on service related work Number of sales achieved (electric & garbage) Percent of response time on investigations Service level on incoming customer calls Percent of accts billed within 3 days of meter reading Percent of payments posted same day Percent of active delinquent accounts Average days sales electric Average days sales water 193 99.85X 1,700 96.00X N/A 99.75X 99.30X 15.00X 22 22 99,87% 1,720 97.00X N/A 99.80X 99.40X 16.00X 23 22 99.87% 1,725 98.00X 87.00X 99.80X 99.45X 15.00X 21 21 99.88X 1,730 98.00X 87.00X 99.70X 99.45X 16.00X 21 21 ..::-::::::. ~ ~ ~-•• LUBBOCKT EXAS r r ,. ! r- 1 I ' ,... I - .. ------..._ __. WATER FUND' No Text -' r r ,... ..... f r t t ..... I r ( ,... ' ,... I ' WATER REVENUE FUND 1995-96 PROPOSED BUDGET Overview The Water Utilities Fund provides close to 12.5 billion gallons of water each year to Lubbock residents. Approximately 85 percent of this water comes from Lake Meredith, which is operated by the Canadian River Municipal Water Authority. The remaining 15 percent comes from the wellfields located primarily in Bailey County. The surface water is treated at the water treatment facility located near the Airport. This plant has a peak treatment capacity of 75 million gallons per day. This plant was recently rehabilitated to allow water to be treated in accordance with current and anticipated Safe Drinking Water Act requirements. Proposed 1995-96 Revenues and Expenditures The Water Fund continues to be in line with previous years. Revenue from General Consumers Metered is projected to increase $386,990, or 1.5. Overall revenue will increase $752,795, or 2.8% due to General Consumers Metered, as well as an increase in investment income. Interest on investments is anticipated to increase $371,070 . Total proposed operating expenses increased $150,616 or 1.3 percent from $11,113,277 to $11,263,893. Due to a decreasing principle amount, Water Fund "Other Expenditures" are budgeted to decrease $1,642,523 due to a decrease in the payments to debt service. Total reserves and retainages are budgeted to increase from $4,435,162 to $6,709,948. Contributions to both the Water Permanent Capital Maintenance Fund and Rate Stabilization Reserves will increase sufficiently to be able to maintain adequate funds to perform capital maintenance and system improvements without the use of bond funds . 194 WATER OPERATIONS City of Lubbock SUMMARY OF REVENUE AND EXPENDITURES WATER FUND ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 REVENUES General Consumers Metered Municipal Sales Sales To Other Cities Reimburse From Other Cities Municipalities Fire Hydrant Rental Interest on Investment Service Charges Checks New Services & Connections Reconnection Service Fee Miscellaneous Other Transfer From Rate Stabiliz TOTAL REVENUES OPERATING EXPENSES Water Utilities Administrat Engineering Metering & Customer Service Equipment Maintenance Pipeline Maintenance Laboratory Services Pumping & Control Water Treatment Water Production Collections Uncollectible Accounts Mise Other Expenses TOTAL OPERATING EXPENSES OTHER EXPENDITURES Payment to Debt Service Indirect Cost Allocation Interest on Bonds TOTAL OTHER EXPENDITURES RESERVES AND RETAINAGES: Water Capital Projects Water Permanent Capital Mai Water System Improvements Rate Stabilization Reserves Transfers to Other Funds Payments in Lieu of Taxes: Property Tax Franchise Tax 21,627,446 717,292 0 0 917,630 48,000 1,227,324 6,975 131,249 128,655 8,846 7,117,672 31,831,089 309,876 . 172,244 805,220 554,200 1,255,350 233,331 1,766,568 3,408,396 608,001 1,673,536 423,639 <260,671> 10,949,690 5,470,414 435,171 6,255,259 12,160,844 0 823,000 956,000 0 0 857,335 749,769 26,178,870 859,950 313,069 304,798 5,539 48,000 957,236 8,305 161,303 111,666 2,990 5,093,783 34,045,509 204,523 168,531 731,672 572,678 1,222,802 252,340 1,792,236 3,954,095 686,023 1,604,369 251,078 <145,970> 11,294' 377 5,067,541 362,410 5,654,042 11,083,993 0 718,333 695,727 649,245 1,799,259 857,335 787,940 11,633,405 254,052 121,764 328,988 2,928 24,000 468,416 6,520 117,590 58,155 1,963 77,099 13,094,880 111,545 131,106 412,574 227,510 660,156 128,645 644,762 1,620,032 345,019 686,363 65,329 2,251,107 7,284,148 2,413,066 184,579 2,304,288 4. 901,933 0 370,149 358,491 658,080 900,342 428,667 402,195 19S 24,481,244 687,750 200,000 .377,788 77,000 48,000 691,711 8,000 110,000 120,000 11,520 0 26,813,013 227,430 342,507 834,966 408,037 1,302,955 268,502 1,703,305 4,073,372 664,445 1,133,758 154,000 0 11,113,277 10,865,332 369,158 0 11,234,490 0 740,297 716,981 1,316,159 0 857,335 804,390 24,934,500 687,750 200,000 377 t 788 77,000 48,000 745,577 8,000 160,000 120,000 12,570 77,099 27,448,284 227.430 342,507 851,050 408,037 1,302,955 268,502 1,891,143 4,082,372 834,445 1,133,758 154,000 0 11,496,199 10,865,332 369,158 0 11,234,490 0 740,297 716,981 1,316,159 0 857,335 804,390 24,868,234 768,005 200,000 377,788 0 0 1,062,781 12,000 145,000 120,000 12,000 0 27,565,808 349,615 399,869 860,895 474,981 1,214,994 259,675 1,789,938 31944,077 673,776 1,142. 073 154,000 0 11,263,893 9,217,431 374,536 0 9,591,967 50,000 1,267,100 1,305,000 2,403,539 0 857,335 826,974 r ,.. I ·, WATER OPERATIONS r DESCRIPTION ,.. TOTAL RESERVES/RET t r r ! ,... i l r r I r ~ I I r l r TOTAL FUND EXPEND! REMAINING BALANCE s City of Lubbock SUMMARY OF REVENUE AND EXPENDITURES WATER FUND ACTUAL ACTUAL 6MO ACTUAL ~ FY 1992-93 FY 1993-94 FY 1994-!15 ---------------------------------~ ..... ' 3,386,104 5,507,839 3,117, 924. ·, I' _____ ... ______ ---------------------·-- 26,496,638 27,886,209 15,304,005 ------------ __ .,. _________ ------------ 5,334,451 6,159,300 <2,209,125> 196 BUDGET REVISED PROPOSED FY 1994-95 FY 1994-95 FY 1995-96 ------------------------------------ 4,435,162 4,435,162 6,709,948 ------------------------------------ 26,782,929 27,165,851 27,565,808 ------------------------------------ 30,084 282,433 0 CITY OF LUBBOCK MISSION To enhance the quality of life and protect the public health through responsible management of water resources. To sustain en adequate supply of safe, high·quality water with en emphasis on prompt end reliable customer service. To protect health and the environment by providing reliable end cost-effective collection, treatment end recycling of wastewater fn conformance with State end Federal regulations. TOTAL inistretive Assistant I Senior Engineering Technician Secretary Senior Clerk Typist Technical Services Coordinator * ltion substituted for deletion of two C2) ltfons in Water Reclamation (Pump Meint. end Operator I) OTHER EMPLOYEES: Pert-Time Administrate Intern ** ** Salary paid out of Water Reclamation budget during FY 94·95 1,123 33,940 0 (20,871) S309 E3 309 307 409 405 404 308 197 S166,988 2,761 3,670 1,394 365 34,031 43,782 117,174 0 0 1,076 (650) 0 0 430 S349 15 0 0 1 0 0 1 0 0 0 2 2 0 0 0 0 5 4 r r ' r ' ,... ,... I r ' ,.. t t r r t r r r ' ,... ""'" l CITY OF LUBBOCK 1. Maintain proactive review, comment, and recommend position on all pending and active state environmental rules and tesulatlons. • Provide Water Utilities portion of a Environmental Review Department through reductions In staff. • Establish a Technical Service Manager position in Wqter Utilities Administration. 2. Secure an additional long·range water supply alternatlye that will also ilq)rove water aesthetics (i.e. salt content in Lubbock's Lake Meredith water supply). · Investigate optimal financing method for S28.SM con~ract with CRM\IA. • Fund Lubbock's portion of the N. Panhandle Ground Water Project and annual 0 & M costs. • ~~Lubbock's portion of the.CRM\IA Salinity control Project as per resolution #3598, April 25, 1991 and resolution #4219, August 12, 1993. 3. Est.a~l ish a capital project sinking fund for water and sewer to avoid future capital debt. • ldentffy funding sources and ilq)lement budget/accounting procedures required to set up the sinking fund. 4. Establish funding sources/commitments for the City's share of water and sewer utility relocations in the E/W ! < ' ' • : ~ Freeway Project. ! • Arrange for financing of water and sewer relocationk in accordance with scheduled sale of Certificates of obligation bonds and freeway construction schedule.! Capital projects within budget Capital projects cOIJl)leted within schedule Annual department objectives achieved 198 sox 96X 96X 90X 92X sn 95X 95X 95X 95X 95X 95X CITY OF LUBBOCK !!ill!Q!!. To enhance the quality of life and protect the public health through responsible management of water resources. To sustain an adequate supply of safe, high-quality water with an emphasis on prompt and reliable customer service To protect health and the environment by providing reliable and cost-effective collection, treatment and recycling of wastewater in conformance with State and Federal regulations. $265,548 16,921 7,770 3,709 6,418 8,752 23,397 38,928 50,270 49,050 10,558 18,460 3,344 3,543 (296,691) (130, 104) 0 0 531 $342 507 $399 869 FULL TIME: Senior Civil Engineer 314 Civil Engineer 310 2 2 2 Civil Engineer Associate 308 1 Civil Engineer Assistant 410 -1 2 2 Engineering CAD Technician 410 0 Senior Engineering Technician 409 2 4 4 Intermediate Engineering Technician 407 2 1 Engineering Technician 405 1 Secretary 405 0 OTHER EMPLOYEES: Intermediate Engineering Tech. (Part Time) 407 11 15 15 199 - - - "'"" I , ! - r-i r "'"" ' ' l t- 1 r: ,.... I "'"" i f"' r ,.... ! CITY OF LUBBOCK Drt~f~;u:ional engineering services including project management, achinistration, surveying and inspection services f~r water utilities capital projects. It fs our goal to create a proactive department and provide support to1 other water and sewer centers. Based on projected trends of the City, make accurate and reliable reccmnendatfons to City Council on future needs of the City fn relation to water and sanitary sewer. • Provide !engineering, inspection, management and achinistration of capital ir!i)rovement projects, i.e., LAS, WTP operations, 23rd and Quaker L.s., various subdivisions, Master Plan, GIS, Repaint 74th & Genoa Elevated Storage Reservoir, E-W freeway. Continue to update and ir!i)lement Master Plan based on ideas and goals. Once GIS System is cOI!i)leted, combine with Master Plan projections to produce readily available Information for future growth. 2. In addition to providing professional engineering assistance to other Water Utilities Centers, create a proactive posture by working toward the cOI!i)letion of the GIS Program and take our engineering service and support to a higher level. Contfnu~ toward the COI!i)letion of the GIS Base Maps on to the Micro Station C~ter System. Once these maps ar. COI!i)leted all water and sanitary sewer structures can be entered onto the system. As of March 1995, 100% of the base maps have been cOI!i)leted, and data entry for water and sewer systems should be underway by October 1995. 3. Create an environment with the development community (engineers, developers, builders, contractors) resulting in mutual respect and understanding that is not our goal to hinder or delay development progress but to Insure that the citizens of this community are getting the best possible product In accordance with local standards and specifications. Improve public relations with the development community by encouraging input on problems, solutions to problems by placing name and nl.llber of contact person fn West Texas Home Builders publIcations. Let home builders know we would be interested In preparing programs, answering questions at monthly meetings, etc. Solicit suggestions to fr!i)rove service functions (i.e., work with design engineer to go over water sampling sites before final plans are drafted, work with developer for locations of water and sewer taps before constrUction begins). Quickly and accurately respond to all requests concerning City of Lubbock water and sanitary sewer service (i.e., inspection lfne location and pro rata Information). Develop a method to speed up plan review process by creating a computer program that will calculate adjacent line costs, available refunds, transfers, cash paid etc. Job Orders Originated Feet of Water Lines Surveyed, Designed, Plans and Specs Feet of Sani ~ary Sewer Lines Surveyed, Designed, Plans and Specifications Preliminary Plats Reviewed Final Plats Contracts Administered Feet of Galvanized and undersized Lines, Investigated, Evaluated and Authorized for Replacement through Line Change-out Program X Engineering Services for line extensions including estimates for final plats, completed within fifteen working days. X Major capital programs COI!i)leted within time frame and budgeted amount. 83 83,300 36,657 23 118 14 11,758 100% 100X 200 92 95 79,000 75,000 50,000 50,000 40 40 60 60 10 10 20,000 15,000 100X 100X 100% 100% 95 75,000 50,000 40 60 10 15,000 100X 100X CITY OF LUBBOCK MISSION Represent the water utilities department to the public by initiating and maintaining water related customer requests. Provide accurate metering of the water ·sold. Ensure the integrity of the water system by detecting and eliminating cross connections. >:: . . :.::·:·.<::::) ·:·::: :::;:::::.:.:=:·:·:······ PERSONAL SERVICES $559,897 $536,952 $540,729 $510,851 SUPPLIES 41,625 40,886 411700 41,680 MAINTENANCE 105,598 73,767 73,612 69,320 OTHER CHARGES 87,992 88,054 140,563 153,575 CAPITAL OUTLAY 12,369 0 54,446 85,471 (2,258) (7,988) 0 0 $805 223 $731 $851 050 $860 310 .5 .5 304 1 Meter Service Foreman 304 Records Dispatch Supervisor 303 Meter Service Worker 506 5 5 5 Construction and Maintenance Leader 506 1 Construction and Maintenance Worker Ill 505 2 2 2 Construction and Maintenance Worker II 504 3 3 3 Construction and Maintenance Worker I 503 1 Senior Dispatch Clerk 404 2 2 2 Custodian 501 0 0 OTHER EMPLOYEES: TOTAL 18 17.5 201 - r ,.. l r ,.. I l r r ' . - r ,... ! ! !"'" I r r r r l r l . ,... CITY OF LUBBOCK 1. Achieve and maintain a 97% ratio of metered water to pumped water. This will be accomplished through the continued ten (10) year meter change-out program, detection and repair of mainline breaks within twenty-four (24) hours, replacing existing turbine meters with compounds, rehabilitating all large meter vaults by installing bypass piping on all meters three (3) Inch and larger for accuracy testing and repair. Continue the meter replacement program replacing approximately 4,000 meters three quarters (3/4) through two (2) inch meters. seek opportunities to reduce the large meter test and repair program by actively seeking outside vendors and meter companies to contract the job to. 2. Improve the detection and correction of back flow situations through an effective cross connection program Actively seek Input of the private sector including lfcensed irrigators, pll.lli:lers, general contractors and utilize building inspection's expertise. Develop a system for computerizing the back flow data Work with information services to either build or purchase a tracking meter program 3 Improve the public's awareness of the functions of Water Utilities through public education programs presented to schools, Interest groups, and through timely informative bill inserts mailed to the customers in their utilities bills. This program will support the accomplishment of Water Utilities strategic goal #9 Expand the current customer relation programs to include: survey the general population to determine the public's perception of the water quality; develop education videos to be used on public TV; develop public service announcements targeted for the radio audience. Improve the quality of the bill inserts by developing the inserts to better address the problem encountered in Lubbock and the surrounding communities. Seek every opportunity to get involved in the community as support or sponsor .of projects that help place Lubbock in a positive light. 4. Develop a better tracking system for all water meters from useful service to retirement of the meter. Research and test programs that will track the service order for the meter and initiate dialog (voiceless) between the service worker and dispatcher as to the location of the meters. This measure is in support of City Management strategic goal 110 (Technology) 5. Enhance the skill of the employees in Water Utilities Get in-house and outside training on the new programs and available technology that will move the section and the employees into the twenty-first century. Continue to utilize local Water technology school to get employee certified. This measure is in support of City Management strategic goal 16 (Employee relations/development) 6. Improve the customer service portion of the work experience Research the effectiveness of an answering machine that will be both effective and pleasant for the customers that call the department with requests. Improve the personal techniques of the dispatchers, service workers and all personnel that have daily customer service contact. Malfunctioning meters replaced 4,000 4,150 3,989 4,250 Commercial meters tested/repaired 1,600 1,500 1,500 1,600 Meters in service 62,475 63,000 63,350 64,200 Service requests 32,000 32,000 32,000 32,000 Water and sewer lines located 1,600 1,600 1,600 2,000 Percent of metered water to pumped 95 96 97 97 Loss revenue meters to total meters in service .60 1.5 1.0 1.0 202 CITY OF LUBBOCK t!!ill.Q!! To sustain an adequate supply of safe water with emphasis on providfng professional service to maintain the water process control utilizing our electrical, instrumentation and fabrication shop expertise. $ 634,749 40,793 41,308 23,480 25,021 21,820 21,679 19,849 26,775 28,308 29,209 CAPITAL OUTLAY 17,339 29,205 11,519 42,533 REIMBURSEMENTS (182,011) (125,568) (24,033) (24,000) TOT $ 199 $.572 673 $ 408 037 $ 474 · ·.,.,., ,., , .. ,.,," .,. · .•,'.-,•-:•,•_,',• ,•J':''·os··.'·· ... , ..• _:_:_=.'.' ::::;::, :_ •...• _.,_ •. d.:·A· .•. ,c.·r···u·., .. A .. 'L'':':.::_::.· · · :/:-:::::::::::R'. E .. v,.,,,t. "'e· ·o(: '• :: : ·A:'''·u'''':T, '.'H'.'"o·:-:;;::r":z"'·EO·.,.,.,. '.•:. ,_' •. :_·. -:.:-:-. .:·:::::.::·;:.:::.: . . . . . ~:~_:.:_:::::· ;.;.:.:-:. -:.:-:-:-:.: -:.:. -:.:-: ·-:.:-:-:-~ .··.'·'.',·'·.'',··.·.'·',··'.'.'.··.','.','.'·'., .. '.·,·.:.·.·,·, .. G· R .. A:·o'''.e''" ·.··::'_,.,'. ,:,:,:,:,:,:,:.=,:.,",:,_1' .:,99:.:.,.: .. 3:.:.:,_: .. :·:.:.9:"/._:_,'.• .. ,:,:· , .. , ,., . ·.·.··:::·,:.,:='-:'t''99'. :'='.J .• i .. ','~ .. , .. ,,.,',:.,•,=.,:,: ,.'.:'.,.',·''':::: ,,,,· ''''''''''"'''''''"''·''' ,.,,, ,,,.,,,,,,,,, )} .. ,. :::::::: .. ~;;If ·> ' .]'9959}6): FULL TIME: Process Equipment Maintenance Supervisor 310 0 0 Water Utilities Process Engineer 310 0 0 Water Utilities Maintenance Foreman 307 1 1 Electrical Equipment Specialist 515 Water System Electrician 514 2 2 2 Water System Instrument Technician 513 0 2 2 Lift Station Mechanic 511 1 Water System Mechanic 511 2 0 0 Welder 509 2 2 2 Electrician Assistant 508 1 Water System Mechanic Assistant 507 3 Pump Maintenance Worker 506 0 0 C & M I 503 0 1 1 Intermediate Engineering Technician 407 2 0 0 OTHER EMPLOYEES: TOTAL 18 12 12 203 ' - -· - ,. r l - r- 1 -; r r r ... I r t • r I • 1. 2. CITY OF LUBBOCK Enhance c~rall service to other departments and citizens of Lubbock: • Complet~ work orders requested by different departments in a timely manner. Improve !productivity by increasing the quantity of work accomplishments without sacrificing the quality of the finished product. Develop a system of work scheduling to minimize work backlogs. Improve overall errployee job level of competence, work efficiency, productivity and morale: • Develop a system of cross-training to where electricians and instrument technicians would acquire each other's knowledge and skills and interchangeably accomplish each other•s work functions, • Acquire and maintain a library of training video tapes to permit the sustenance of job knowledge in spite of possible future employee turn·overs. • Encoura~e the development and application of employee work innovations and decision mating skills, Encourage safety on the job through training and proper application of electrical, mechanical, chemical and other safety procedures and Develop a system for equitably rewarding employees for good performance consistent with approved guidelines. Safety/Training sessions conducted N/A N/A 14 14 Personnel Cross-trained N/A N/A 2 2 X work orders completed within 24 hours from receipt N/A N/A 15 55 X work orders completed within 3 days from receipt N/A N/A 50 15 X work orders completed within 10 days from receipt N/A N/A 20 10 X work orders completed beyond 10 days from receipt N/A N/A 15 20 204 CITY OF LUBBOCK MISSION To sustain an adequate supply of safe, high quality water with emphasis on maintaining the integrity of our water distribution and wastewater collection systems. $1,281 '713 84,817 82,850 84,172 404,854 321,282 487,234 19,445 24,907 38,349 205,094 250,028 143,213 (740,574) (431,707) (256,000) S1 310 307 2 2 truction and Maintenance Foreman 303 8 8 Operator II 505 6 8 505 3 0 ruction and Maintenance II 504 9 8 ruction and Maintenance I 503 12 8 istant Director of Water Utilities 316 1 0 42 35 205 105,796 510,399 41,801 15,119 (225,000) -· S1 993 1 2 8 8 0 8 4 0 31 !"'"" i !"'"" ,... , r l ,... - r r ,... ' r r t r I r ,.... r l ,.. ,.... , ' I , CITY OF LUBBOCK 1. Enhance overall service to customers and citizens of the City of Lubbock. • Sustain1water system pressure and volume through timely repair of water distribution system pipeline, valves, fittings and appurtenances. • Sustain wastewater system Integrity through timely repair of sewers and sewer manholes. • Complete water and sewer tap requests in a timely manner. • Complete water and sewer line construction 1 installation requests in a timely manner. • Develop a program to maintain and extend the useful life of water distribution system gate valves as well as replace old undersized system pipelines. 2. Improve overall employee job level of competence, work efficiency, productivity and morale. Develop a system of rotation of crew assignments to permit cross training and exposure of new crew members to the different types of work efforts that the section is commissioned to do. • Encourage the development and applfcatfon of employee work Innovations and decision making skflls. • Enhance safety on the job through training and proper application of barricading, trenching, confined space entry and other safety procedures. • Develop a system of equitably rewarding employees for good performance consistent with approved gufdel fnes. Main lines repaired Water Sewer Feet of replacement line constructed Feet of new water line constructed New meter installations Feet of new sewer line constructed New sewer manholes constructed New sewer taps Safety I Training sessions conducted 206 295 57 5245 28,977 891 7,784 21 318 NA 463 37 3748 26,531 942 9,580 27 422 NA 300 300 60 60 4000 6000 13,500 12,5002 700 700 6,000 4,000 25 20 300 300 14 14 CITY OF LUBBOCK MISSION To enhance the quality of life and protect the public health through responsible management of water resources. To sustefn en adequate supply of safe, high-quality water with en emphasis on prompt end reliable customer service. MAINTENANCE 8,135 8,809 10,533 OTHER CHARGES 8,664 8,171 13,567 13,032 CAPITAL OUTLAY 0 1,345 17,960 0 REIMBURSEMENTS (9,298) (15,140) (39,161) (39,161) -c TOTAL $233 332 $252 340 $268 502 $259 FULL TIME: Laboratory Services Coordinator 309 1 Chemist 306 3 3 3 Lab Technician II 409 1 1 Lab Tech I 407 2 2 2 OTHER EMPLOYEES: TOTAL 7 7 7 207 ,. . r - ,... I r-' ! i ,.. I r j • r j ,.. i ,... CITY OF LUBBOCK 1. Ensure comPliance with amendments to the Safe Drinking Water Act (SDWA) analysis. Conduct Pench studies to determine effects of enhanced coagulation on Total Organic Carbon concentrations by July 1996. J~lement distribution system sall'pllng and analyses for Giardia and Crytosporidiun by February 1996. • Analyze 150 wells in Sandhllls Wellfield for new and proposed SDWA analyses by September 1996. 2. [~rove laboratory staff's knowledge of environmental regulations. (Source: USEPA and TNRCC new proposed regulations). • Expand training program developed to keep staff infor~ on SDWA regulations to Include proposed Groundwater Disinfection Rule, Enhanced Surface Water Treatment Rule, Total Coliform Rule and changes to regulations on disposal of laboratory waste by December 1995. • Implement training on updates to OSHA Laboratory Standard by November 1995. • Encourage ell laboratory personnel to obtain Laboratory Analyst Certification by May 1996. 3. Enhance analytical services without Increasing staff. (Source: USEPA Agency and TNRCC Increased monitoring requirements). • Reduce turnaround time on routine scheduled analyses by 20X by April 1996. Develop a program to provide information about laboratory capabilities including the nunber and types of analyses amually, cost schedules and cost COII'pBrisons with private laboratories to other City departments and p.~bllc by August 1996. • lmp~ement required sample preparation necessary to offer all analyses currently perfonmed on water to soil samples by September 1996. Samples Received Analyses Perfonmed Quality Control Analyses Analyses Validated by Quality Control Average Cost per Sample Routine analysis average turnaround time in days. 208 10,944 99,103 9,911 98X $21.17 NA 11,564 12,000 12,300 91,506 90,000 95,400 9,151 9,000 9,540 99% 98X 98X $20.00 $20.00 $20.00 NA NA 13 CITY OF LUBBOCK MISSION To enhance the quality of life and protect the public health through responsible management of water resources and to sustain an adequate supply of safe, high-quality water with an emphasis on prompt end reliable customer service. SERVICES SUPPLIES MAINTENANCE OTHER CHARGES CAPITAL OOTLAY REIMBURSEMENTS FULL TIME: Process Equipment Maint Supervisor Water System Mechanic Foreman Water System Mechanic Water Utility Shift Leader Water System Mechanic Assistant Pump Maintenance Worker ' Treatment Plant Operator I Senior Clerk Typist Water System Instrument Tech OTHER EMPLOYEES: Part·Time Pump Maintenance Worker TOTAL $469,175 36,190 73,673 1,190,491 $1 209 10,449 (13,410) 310 306 511 510 507 506 506 404 513 806 $490,433 25,561 62,339 1,195,642 23,291 (5,027) 0 0 0 5 0 5 0 2 2 .5 14.5 $557,199 37,863 63,746 1,210,361 21,974 $1 891 9 2 5 2 3 0 1 0 0 15 $603,639 38,662 69,146 1,034,322 44,169 0 1 2 5 2 3 0 0 16 ·- ,...._ ,.. • ,.... I r ,.... t I ' ,.. l r ' r r - r \ r . CITY OF LUBBOCK 1. Support the development of a systematic process for evaluating mafntenance requirements for aging water infrastructure tn the-City of Lubbock. (Source: Water Utilities Strategic goal 15). Create a master depreciation schedule for all major capital components (facilities, equipment) of the water infrastructure. Ongoing to be CCXI1)leted by September 1997. Upgrade Water Utilities work order system to improve processing, information retrieval and expendability by September 1996. 2. Upgrade physical condition, safety and appearance of Water Utilities Pumping and Control facilities. • Obtain funding through the budgetary process to provide necessary equipment and personnel physicals to meet Water Utility Confined Space entry policy by September 1996. Make necessary improvements to Pump Station #4 property to enhance the overall appearance of the J-27 corridor. Total Water pUmpa9e (MG) Total Water COnsumption Total Kflowat~ • hours used (thousands) Pumping Efficiency (Kwh/1000 gallons) Water consumption as percent of water pumpage Total water distribution cost per 1000 gallons xPreventfve Maintenance Labor cost versus Total Maintenance Labor Cost 210 23,435 12,476 17,707 .76 53% $0.130 NA 25,195 25,195 13,607 13,607 19,120 19,120 .76 .76 53% 53X $0.129 $0.110 NA 21X 23,257 12,850 17,649 .76 56 X $0.110 21% CITY OF LUBBOCK !!ill.!Q!! To enhance the quality of life and protect the public health through responsible management of water resources. To sustafn an adequate supply of safe, high-quality water with an emphasis on prompt and reliable customer servfce. 484,297 480,543 78,544 88,042 74,889 78,941 2,278,262 2,638,199 2,810,642 2,788,181 4,862 23,452 15,614 32,425 (1,149) (60) 0 0 .... __ TOTAL $4 082 077 313 Utilities Chief Operator 305 1 Plant Operator II SOB 10 10 6 Plant Operator I 506 4 2 307 Assistant Water Utilities Maintenance Foreman 306 1 1 Water Treatment P'Lant Maintenance Worker 506 2 2 2 Water Treatment Plant Custodian 501 1 0 -Wildlife Biologist 308 1 404 2 TOTAL 21 16 211 r i r ' r I -l I r -I ,.. ' l ,... ' r ! r ' r l . ' ..... ! ' r CITY OF LUBBOCK 1. Ensure comPliance with amendments of the Safe Drinking Water Act end other regulatory agency requirements. (USEPA/TNRCC) Develop land Implement methodology to ensure compliance with maximum disinfection parameter regulations by Septenber, 1996. Develop and implement methodolo;y for more cost effective use of disinfection agents in order to control by·product formation by Septenber, 1996. 2. Complete Upgrade and enhancement of the Water Treatment Plant (USEPA/Water Treatment Evaluatfon·1990) • Construct pilot plant for developing treatment strategies. • Provide assistance to design engineering finn and construction contractor with final contract (Contract 7) 3. Ensure efficient plant operation. • Evaluate plant staff workload and job duties. • Identify and evaluate available technology to enhance plant operation efficiency. 4. Support Strategic Planning Goals (Water Utilities Goals N3 & 7). • Fund Lubbock's annual portion of the Salinity Control project ·Goal 13. • Fund Water Operation's portion of the Master Water Supply Management Plan • Goal 17. 5. Ensure proper maintenance end structural integrity of the John T. Montford Dam and Lake Alan Henry, administered by contract with the Brazos River Authority. 6. Continue to Implement wildlife habitat enhancement activities on the Lake Alan Henry Wildlife Habitat Area • • Manage food plots, disced strips, prescribed turn areas and tree/shrub plantings to maximize wildlife supplemtal foods • • Monitor and record various wildlife population data • • Inform the public concerning visitor access/regulations, and recreational opportunities at lake Alan Henry. Total water treated CMG) Total gallons. to lubbock Total gallons to other cities CMG) Chemical and energy cost (per 1,000 gallons) Percent average turbidity level meets state and federal regulations Payments to BRA for Site Administration Acres of established food plots Wildlife population surveys performed Trees and shrubs planted Presentations/Interviews conducted MG: Millions of gallons (based on 80X allocation from CRMWA Surface Water only • Well water excluded). 212 11,565 10,750 1,458 0.029 100X 0 50 12 25 10 13,355 11,356 11,806 10,887 9.500 9,950 2,468 1,856 1,856 0.045 0.048 0.048 100X 100X 100X 6 12 12 100 100 100 12 12 12 58 150 150 12 12 12 CITY OF LUBBOCK MISSION To enhance the quality of life and protect the public health through responsible management of water resources. To sustain an adequate supply of safe, high·quality water with an emphasis on prompt and reliable customer service. To protect the public health end ensure compliance with environmental regulations by providing high quality, cost effective chemical and microbiological analysis. S203,332 71,326 37,993 MAUITENANCE 69,964 95,257 88,827 OTHER CHARGES 295,173 366,101 437,926 329,174 CAPITAL OUTLAY 0 30,861 26,604 3,810 REIMBURSEMENTS (8,488) 0 0 0 024 $834 FULL TIME: Ground Water Production Supervisor 307 Construction & Maintenance Foreman 303 Pump Maintenance Leader 507 1 Pump Maintenance Worker 506 2 2 2 Construction & Maintenance Worker II 504 1 nistrative Secretary 407 0 0 OTHER EMPLOYEES: TOTAL 6 6 213 ' r ,. .... r r L ,... ... I i r- ,.,... ,.... i ( -I . r r CITY OF LUBBOCK 1. Ensure compliance with amendments to the Safe Drinking Water Act end other regulatory agency requirements. (Source: TNRCC end USEPA) 2. 3. • Complete rehabilitation of chlorination and chloramine disinfection facilities by May, 1996 • • Complete annual monitoring activities on 150 potable production wells by September, 1986. Support development of a master water supply management plan. • Jn.,lement TNRCC reccnrnendatfons to the Lubbock Wellhead Protection Program by January 1, 1996. • Evaluate use of local groundwater supplies for park and school Irrigation by September, 1996. Improve operating efficiency of the Sandhflls Wellffeld. • Complete installation of the necessary radio trunk equipment between lubbock and the Sandhills Wellffeld by Septentler, 1996. • Complete Installation of cluster flow meters and radios to Individual wells by September, 1996 • Total Well Production CMG) Average capacity of Sandhills field (MG) Number of water quality samples Number of operational wells, Sandhills field Total Center cost per 1,000 gallons 214 2,184 67 242 160 $0.26 2,944 2,900 66 65 312 175 160 160 $0.23' $0.38 2,500 67 272 165 $0.38 No Text r I r r ,.. I ,... ,... I ' SEWER FUND -- - r i r- 1 ' ,... ! ' ,- ' r ' ,.... f t ,... i r . r l SEWER REVENUE FUND 1995-96 PROPOSED BUDGET Overview The Sewer Fund provides for the collection, treatment, and disposal of wastewater for the City of Lubbock. Each year, the City's water reclamation plant treats approximately seven (7) billion gallons of wastewater. The treated effluent is then used as irrigation water at the Land Application Site. The Sewer Fund also maintains 764 miles of sewer lines and 18 lift stations. The City attempts to prevent intentional or accidental dumping of prohibited substances into the sewer system by maintaining an aggressive industrial wastewater monitoring program. Proposed 1995-96 Revenues and Expenditures Total Sewer Fund revenues are budgeted at an increase of $937,835, or 6.5 percent over the 1994-95 approved budget due mostly to a sewer surcharge and interest to investments. The revenue from Sewer Service Charges is projected to increase $1 ,416,160 or 12 percent, as a result of the 7 percent rate increase. Interest on Investments is projected to increase due to increase in earned investments. This budget does include a transfer from the Rate Stabilization Reserves in the amount of $554,497. This is due to a need to pay debt service on renovation and expansion projects as well as funds needed to pay for a capital project for sludge. Total operating expenditures increased $525,929, or 8 percent due to increased utility costs for operation of plant 3, additional capital outlay for safety and other equipment and rising seed prices. Other Expenditures increased from $6,571,443 to $7,046,950 due to an increase in the payment to General Debt Service. 21S , - r ~ ,... I • SEWER OPERATIONS -• DESCRIPTION -REVENUES I ' \ Sewer Service Charges Land Application Sales of Effluent r Interest on Investments Miscellaneous Revenues Transfer from Debt Service -Transfer From Rate Stab. TOTAL REVENUES ,... ! OPERATING EXPENSES Water Reclamation Wastewater Collection Land Application r ,... l ,... ! Industrial Monitoring/Pretr Wastewater Laboratory Collections Uncollectable Accounts Loss on Advance Refund Mise Other Expenses .TOTAL OPERATING EXPENSES ~OTHER EXPENDITURES J ' Payment to Gen. Debt Servic r Indirect Cost Allocation SRF Debt Service Interest on Bonds TOTAL OTHER EXPENDITURES r RESERVES AND RETAINAGES: Sewer capital Projects ,-. Sewer Permanent Capital Mai Sewer System Improvements Rate Stabilization Reserves Transfers to Other Funds ,.... ! i Payments in Lieu of Taxes: Property Tax Franchise Tax TOTAL RESERVES/RETAININGS TOTAL FUND EXPENDITURES REMAINING BALANCE City of Lubbock SUMMARY OF .REVENUES AND EXPENDITURES SEWER FUND ACTUAL FY 1992·93 10,243,405 515,750 466,954 1,336,877 47,595 4,437,252 200,000 17,247,833 2,773,719 902,096 1,065,864 0 0 161,067 93,553 0 <283,058> 4,713,241 2,022,397 192,805 2' 417' 344 1,747,354 6,379,900 0 412,083 412,083 553.450 379,122 360,526 2,117,264 13,210,405 4,037,428 ACTUAL FY 1993-94 11,764,106 502,321 770,730 1,143,691 3,541 4,727,217 0 18,911,606 3,087,597 740,154 1,056,117 0 0 153,212 83,103 434,332 <58,758> 5,495,757 1,987,822 212,802 2,739,394 2,257,008 7,197,026 0 428,567 428,567 339,957 379,122 385,246 1,961,459 14,654,242 4,257,364 6MO ACTUAL FY 1994·95 5,938,471 168,355 157,407 374,809 155,991 0 0 6,795,033 1,804,413 344 '245 418,087 0 0 61,600 28,924 0 3,537,917 6,195,186 1,027,083 104,082 2,154,557 5,671 3,291,393 0 215,753 215,753 0 189,561 197,091 818,158 10,304,737 <3,509,704> 216 BUDGET FY 1994-95 11,692,600 512,600 544,320 387,459 2,400 0 1,275,955 14,415,334 3,585,928 938,383 1,190,732 0 0 161,965 63,200 0 0 5,940,208 2,054,165 208,165 4,309,113 0 6,571,443 0 431,505 431,505 0 379,122 394,181 1,636,313 14,147,964 267,370 REVISED FY 1994-95 11,692,600 512,600 544,320 465,730 157,798 0 1,275,955 14,649,003 4,015,377 963,383 1,190,732 0 0 161,965 63,200 0 0 6,394,657 2,054,165 208,165 4,309,113 0 6,571,443 0 431,505 431,505 0 379,122 394,181 1,636,313 14,602,413 46,590 PROPOSED FY 1995-96 13,108,760 512,600 544,320 626,292 6,700 0 554,497 15,353,169 3,308,324 852,090 1,281,834 538,718 258,818 163,153 63,200 0 0 6,466,137 2,518,726 199,600 4,328,624 0 7,046,950 253,000 365,000 399,000 0 379,122 443,960 1, 840,082 15,353,169 0 CITY OF LUBBOCK MISSION To protect the public health and the environment by providing reliable and cost-effective collection, treatment, and recycling of wastewater in conformance with State anclFederal regulations. CAPITAL OOTLAL REIMBURSEMENTS TOT Plant Operator an ter Plant Maintenance Foreman fstant Wastewater Maintenance Foreman Plant Mechanic Plant Maintenance Worker Clerk Typist Laboratory Technician II OTHER EMPLOYEES: Water Utllftfes Intern .5 Employees transferred to Cost Center 6417 .0 Employees transferred to Cost Center 6419 217 1,083,389 61,712 a,9n> 313 309 511 509 507 508 503 501 307 306 511 507 404 310 307 307 306 409 S1,069,336 348,023 201,942 1,433,300 38,116 (3, 119) 1 1 5 8 6 0 1 1 1 1 3 3 3 2 0 1,839,369 54,322 0 1 1 5 8 6 1 0 1 1 1 3 3 1 1 3 1 1 2 .5 40.5 1,854,243 33,275 0 324 1 1 5 8 0 , 0 0 1 1 3 2 .5 0 0 0 0 0 0 ,.. ; ,... r ,.. I ! ,.. I ... 1 ,... r r ,... ' t !"""' l . CITY OF LUBBOCK 1. Ensure consistent compliance with all relevant State/Federal permit requirements. • In accordance with current and proposed Federal and State regulations, evaluate various alternatives and determine the best method of sludge disposal by January, 1996. • Significantly reduce odors emanating from the plant by operating the Odor Control System and solid's handling equipment. 2. Develop a systematic process for evaluating maintenance requirements for aging sewer infrastructure. Complete a master depreciation schedule for all major components of the sewer infrastructure, schedule replacement according to predicted component life, update or recalculate system value and determine annual funding requirements. Place the sewer system infrastructure on the Geographic Information System (GIS) to produce a more positive approach toward evaluating maintenance and identifying age, materials, and conditions of the system. Upgrade work order system to improve processing, tracking, Information retrieval, and expendability. 3. Establish a Capital Project Sinking Fund for sewer projects to avoid future capital debt. • Identify funding sources and implement budget/accounting procedures required to setup the fund. • Determine annual fund contribution requirements based on infrastructure depreciation schedules. 4. Begin planning for financing and construction to increase the treatment capacity for the Southeast Water Reclamation Plant (SEWRP). • Determine date for construction of additional facilities and identify source of financing. Gallons to City Land Application (MG) 4,570 4,407 4,664 Gallons to Hancock Land Application (MG) 1,590 1,709 1,642 Gallons to Southwestern Public Service (MG) 790 1,471 1,400 Cost of treatment per 1,000 gallons .36 .44 .47 Sludge to Landfill (Wet Tons) 13,750 12,983 18,250 Average influent BODS (mglL) 275 250 300 Maintenance work orders completed 640 1,182 1,000 218 4,664 1,600 1,600 .46 16,425 250 1,400 CITY OF LUBBOCK MISSION Responsible for the inspection, cleaning, and maintenance of the public wastewater collection system. Maintenance and operation of 20 lift stations ensure a continuous collection and conveyance of wastewater to the Water Reclamation plant. PERSONAL SERVICES S445,787 $432,365 $448,556 $512,423 SUPPLIES 54,418 55,190 69,070 72,552 MAINTENANCE 131,907 136,291 120,707 122,961 OTHER CHARGES 262,548 105,962 260,255 92,044 CAPITAL OUTLAY 25,558 15,187 64,785 49,110 REIMBURSEMENTS (18, 123) (4,840) 0 3,000 $902 095 307 .5 .5 303 0 1 506 1 0 0 tewater Collection Service Worker 506 0 4 4 506 1 1 1 Construction and Maintenance Worker Ill 505 4 ruction and Maintenance Worker II 504 3 2 2 ruction and Maintenance Worker 503 5 5 5 14.5 219 r ,... f r • r r r -' ; ,... t ,.,. l r- r r ' ,.. I r i I r" f : ,. CITY OF LUBBOCK 1. Maintain and Improve Lubbock infrastructure • Develop and implement a manhole rehabilitation program that repairs or replace manholes that have deteriorated beyond use and that pose a threat of a hazardous waste spilt as It pertains the Sanitary Sewer OVerflow (SSO) prevention and the compliance with the terms of the Wastewater treatment NPDES penmit • (In support of Water Utilities strategic 15.) ·Video inspect 25 mfles of collection system to assess the condition of the mains and prioritize according to immediate need. (In supprort of Water Utilities strategic goat #5) 2. Work with all departments in the division to improve and maintain positive customer relations. ·Aid the departments with the accomplishment of strategic goal #9 (Public Relation) by training the personnel In-house, Working with the Public Information staff, and the Corporate Business Communications Manager. ·Provide the citizen a format for Input on the services provided and support those that are needed. 3. Improve the safety of the wastewater personnel ·Provide specialized training for confined space entry, utilize the section safety officer to both evaluate the current attitudes, performance, and available equipment and provide direction fn any area that fs In need of Immediate Improvement. •Provide the personnel with the necessary equipment to comply with OSHA requirements. Miles of mainline cleaned Manholes cleaned and maintained Miles of mainline inspected by CCTV Lifstation inspections and P.M. Customer Complaint investigations Main blockages cleared Customer complaints where the city main was actually blocked Response time (MIN.) Liftstatlon alarms which require maintenance, false alarms caused by telephone l fne failure or equipment faf lure 220 1,463 6,662 7.5 3,102 1,344 350 30 42 2 1,120 6,500 18 2,500 1,500 400 30 50 15 1,151) 6,210 7 2,440 1,200 403 30 40 4 1,500 6,500 25 2,500 1,500 400 30 40 30 CITY OF LUBBOCK MISSION To enhance the quality of life and protect the public health through responsible management of water resource. To protect health and the envi rorrnent by providing rel fable and cost-effective collection, treatment and recycling of wastewater in conformance with State and Federal regulation. REIMBURSEMENTS TOT TOTAl S1 $388,465 175,319 218,255 230,619 60,126 (6,920) 314 305 304 303 405 705 221 124,086 (7,069) 5 10 47,604 (7,584) 1 0 1 5 9 76,986 (8,335) 0 1 5 9 ,... . ' ,.... ' r r ! ,... r ,.. I ,. ' ,... I ,_ r ,.... -i r r r !""" l CITY ()F LUBBOCK 1. Ensure compliance with appropriate state/federal requirements. • Evaluate problem areas of the LAS and implement center pivot replacement to further ensure effluent containment by April, 1996. 2. 3, Upon TNRCC approval, implement Biosoltds Application according to to TNRCC regulations. Increase the number of area Farmers with Water Reuse permits. 4. • Tie in additional Farmers to decrease cost end increase revenues. Improve overall LAS appearance. • Develop and implement clean up program for debris. This will be an on·going process. Plots monitored for application rate Average ac. ft./ac. effluent applied. Average number of cattle grazing Gallons of remedial water pumped Total pounds of nitrogen removed from groundwater Compliance with all state/federal requirements CX) Revenues as a percent of grazing operation expenditure (X) 222 46 4.8 1,500 830 76,000 100 70 46 4.8 1,700 830 110,000 100 75 46 4.8 1.900 830 110,000 100 75 46 4.8 1,500 830 110,000· 100 75 CITY ·OF LUBBOCK MISSION To protect health and the envirorrnent by providing relfable and cost-effective collection, treatment and recycling of wastewater fn conformance with State and Federal regulations. IUAC>TE,UA'TCD PROGRAMS COORDINATOR [NDUSTRIAL CHEMIST SENIOR CLERK TYPIST TOTAL ransferred from Cost Center 6411 223 310 307 404 0 0 0 0 0 $0 0 0 0 0 31,299 225,112 6,682 0 718 3 .5 4.5 r ' r-I l ,... ,... l r ,_ ,.... I ! ' r-l I r-' ! r • r r • r-l r ! 1. 2 • CITY OF LUBBOCK Establish !equitable surcharge policies to keep the City of Lubbock in compliance with federal grants, SRF loan, federal and state permit regulations. • Increase the number of surcharge customers over the next three years to cover actual costs of SEWRP operations (Water Utilities strategic goal #2, Source of revenue from surcharge customers) Reduce toxic and conventional pollutant upsets at the SEWRP. • Enhance Industrial Monitoring Program by increasing trunkline monitoring to determine sources of toxic and conventional pollutants • • Increase Industries on self-monitoring programs, which will allow for increased efforts in Identifying problem dischargers. • Enhance Industrial Monitoring Program by continued monitoring of commercial facilftfes that exceed ordinance limits of grease. (Source of revenue operating budget) Industries on.Surcharge Program Industrial/Commercial site inspections Commercial/Industrial enforcement letters User Permits Jssued 0 48 0 0 0 48 20 20 0 60 20 40 224 33 60 20 40 CITY OF LUBBOCK MISSION To protect the public health and the environment by providing reliable and cost effective collection, treatment and recycling of wastewater fn conformance with State and Federal regulations. TOT Chemist TOTAL from 307 306 409 225 0 0 0 0 0 $0 0 0 0 0 0 $0 0 0 0 0 0 0 0 0 0 so 0 0 0 0 0 77,850 4,860 10,528 0 0 1 2 2 6 r ,.,. r ,..... I ' r ,.. i f r [ ,.. I r-' t ,... ( r I I ' ~ ,, '?" < "· .• I CITY OF LUBBOCK 1. Protect the public health end the environment by mnftoring and clocunenting the conformance of plant effluent with State end Federal regulations • • Analyze plant effluent to assure compliance with NPDES permit, sludge, stormwater and pretreatment regulations; • Analyze.process control samples to support plant operations; • Analyze industrial, septic hauler and influent unknowns to prevent plant upsets. 2. Analyze industrial samples to support CitY's surcharge program. 3. Perform analyses to support other cfty departments (LPL) and programs (Groundwater Remediation). Plant samples IWMP samples Septic Hauler samples Other samples TOTAL SAMPLES 226 5,000 250 , ,200 550 7,000 6,000 6,000 250 250 1,200 1,200 550 550 8,000 8,000 8,200 750 1,200 850 11,000 No Text ''_. ......... r ,. l r r SOLIID WASTE FUND i ; : ' ' ' r r r- I 1\ ,.. I '· ,... l ... ~ ~ ·~· ,-.: No Text ,... ' ' i ' i <,. ' r ,... 1 r ! """ l r ,... 1 I . ,.. t r r r r r SOLID WASTE REVENUE FUND PROPOSED 1995-96 BUDGET Qverview The Solid Waste Management Department, which collects and disposes of the City's solid waste, is divided into five cost centers: Residential Collection, Commercial Collection, Solid Waste Disposal, Contractual Services, and Recycling. The 1 Residential Collection section collects trash twice weekly from the ·City's households. The Commercial Collection section collects trash twice weekly from the City's commercial customers. The Solid Waste Disposal section operates the city of Lubbock Landfill which anticipates processing approximately 323,756 tons .of refuse in 1995;.96. The·Contractual Services section operates the collection and disposal for the City of Wolfforth, which was taken over during the 1993-94 fiscal year. This section will also handle any other contracts with surrounding cities. The Recycling center was created last year to allow all recycling related costs to be captured in a separate center and provide better visibility of recycling program cost. There are several issues facing this area -compliance with Subtitle D regulations; permitting of a new landfill near Abernathy; and contracting out of a residential collection route. The most significant issue is compliance with Subtitle D regulations. Subtitle D regulations require that each new cell excavated be lined and each cell that has been filled be covered and monitoring wells be installed. This process has increased the operating costs at the Landfill substantially. The need for a rate increase for landfill fees was evaluated earlier in the year and rate increases are proposed for the 1995-96 budget The evaluation also looked at residential and commercial collection rates to determine if the existing rates sufficiently covered costs. Residential rates will remain the same, but commercial collections rates include a proposed increase. Proposed 1995-96 Revenues and Expenditures The current $11/month residential rate will remain the same for 1995-96. The rate evaluation found that this monthly residential rate was recovering full cost of operation. Commercial collection rates were found to be below full cost recovery. Therefore, in order to bring revenues associated with commercial collection to equilibrium with costs, a $3.00 or 25 percent increase per cubic yard over the current $12.00 per cubic yard rate is being proposed. In addition, a nominal monthly container rental/maintenance fee based on container size is also being proposed. As stated previously, landfill operating costs have been dramatically impacted by EPA regulations. In order for the Landfill to recover its costs, a $25.00 per ton disposal fee is proposed. This is a $7.00 or 38% increase over the present $18.00 per ton disposal fee. We had anticipated increases to landfill disposal rates once EPA regulations were fully implemented. Total projected revenues for 1995-96 are estimated to be $16,830,418. 227 Total expenditures for the Solid Waste Fund are budgeted at $16,830,418 which is an increase of $4,855,833, or 40 percent over the approved 1994-95 budget. The Residential Collection center increased $2,404,061 over approved 1994-95 budget. Approximately $2,168,501 of the increase is due to budgeting disposal costs in the operating budget. This accounting procedure help keep costs better segregated so all Solid Waste Fund centers who dispose of refuse at the landfill budget disposal costs in their operating budgets. This approach will allow a more accurate assessment of total program costs for each center and help better determine where rate adjustments are necessary. The Commercial Collection, Contractual Services, and Recycling Collection centers also include disposal cost expenditures in their budgets. Total revenues for the Landfill are budgeted at $7,928,031. This is due to the proposed $7.00 per ton increase in tipping fees and Solid Waste centers budgeting disposal costs which in turn translates to revenues for the Landfill. Even though major expenditures in the capital project fund and PCMF have been budgeted, revenue stream projections have permitted a $567,463 contribution budgeted for the Rate Stabilization Reserve. 228 r-I City of Lubbock I SUMMARY OF REVENUES AND EXPENDITURES ,... SOLID WASTE FUND SOLID WASTE MANAGEMENT ,... ACTUAL ACTUAL 6MOACTUA BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 -----------------------------r REVENUES: ! . Garbage Service Charges: Residential Collections $7,902,666 $7,851,456 $4,013,309 $7,951,490 $7,554,147 $7,619,732 r Municipal Collections 171,090 85,347 388,437 117,000 117,000 147,963 I, Contractual Services 0 129,834 68,475 99,686 132,480 129,152 Roll-Off 0 22,353 32,527 0 55,054 55,054 ,... Commercial Collections 0 0 0 0 440,000 585,468 ~ ------------ r Net Garbage Service Charges: $8,073,756 $8,088,990 $4,502,748 $8,168,176 $8,298,681 $8,537,369 Landfill Fees 843,057 2,683,471 1,522,884 3,418,000 2,807,318 4,956,650 ,... Municipal Disposal Fees 0 0 0 0 682,000 2,971,381 I Interest on Investments 283,112 252,009 98,261 241,409 241,409 180,434 I Sale of Equipment 0 0 0 30,000 30,000 30,300 ,... Recycling Programs 24,032 37,831 108,876 117,000 208,581 154,284 Miscellaneous Revenues 0 12,251 0 0 0 0 Transfer from Debt Service 826,292 796,487 0 0 0 0 ,... TFR-From Solid Waste CP 0 0 27,832 0 27,832 0 -------__ ..,.______ ----------------------- TOTAL REVENUES: $10,050,249 $11,871,039 $6,260,601 $11,974,585 $12,295,821 $16,830,418 ,... ! OPERATING EXPENDITURES: Residential Collection 3,701,664 4,186,635 1,716,751 3,871,462 3,789,387 6,275,523 ... Commercial Collection 180,768 198,335 122,184 303,174 303,174 517,940 Solid Waste Disposal 958,039 1,148,301 644,264 1,434,061 1,447,792 1,533,966 Contractual Services 0 33,235 16,712 46,273 41,657 62,164 ,.. Recycling 0 0 265,283 573,262 573,262 646,229 Collections 161,067 153,212 61,600 161,965 161,965 163,153 Uncollectible Accounts 79,258 81,634 60,727 91,700 91,700 91,700 r ------------------------------ Total Operating Expenditures $5,080,796 $5,801,352 $2,887,521 $6,481,897 $6,408,937 $9,290,675 r OTHER EXPENDITURES Indirect Cost Allocation 203,766 543,341 287,885 575,770 216,532 334,513 Franchise Tax 0 0 0 0 366,923 505,662 r In Lieu of Property Tax 0 0 0 0 0 137,935 EPA Regulations Debt Servic 826,292 796,487 385,435 770,870 516,483 494,808 r Large Capital Debt Service 0 0 0 0 241,205 231,157 Payment to G.O. Debt Servic 0 0 0 0 13,182 12,555 ··----------------------------------................ -------------------,... Total Other Expenditures $1,030,058 $1,339,828 $673,320 $1,346,640 $1,354,325 $1,716,630 I ! . r-229 I SOLID WASTE MANAGEMENT DESCRIPTION RESERVES AND RETAINAGE Solid Waste Perm. Cap. Main Solid Waste Capital Project Rate Stabilization Reserves Total Reserves/Retainages Total Fund/Expenditures Remaining Balance City of Lubbock SUMMARY OF REVENUES AND EXPENDITURES SOLID WASTE FUND ACTUAL ACTUAL 6MOACTUA BUDGET FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 --------------------------------------- 817,000 1,738,107 345,500 691,000 1,293,253 1,460,108 1,727,524 3,455,048 0 0 0 0 REVISED PROPOSED FY 1994-95 FY 1995-96 -------- 519,000 1,936,750 3,948,500 3,318,900 65,059 567,463 $2,110,253 $3,198,215 $2,073,024 $4,146,048 $4,532,559 $5,823,113 ---------------------------... -- $8,221,107 $10,339,395 $5,633,865 $11,974,585 $12,295,821 $16,830,418 ------------------------------------------------------ $1,829,142 $1,531,644 $626,736 $0 $0 $0 230 r r r I ' r r r-- • l ,.. i ' . r ' r ,.. t r i r r • r .,... r !""" ' CITY OF LUBBOCK MISSION To provide comprehensive, cost effective, and environmentally sound collection, processing and disposal of solid waste. $1,972,509 $1,453,200 301,865 259,749 1,544,996 1,649,508 1,596,722 1,194,039 OTHER CHARGES 164,863 258,632 187,875 3,341,SS9 CAPITAL OUTLAY 0 62,222 8,792 26,646 REIMBURSEMENTS (36,409) (58,098) 0 0 $3 S4 186 638 $3 789 id Waste Superintendent 317 Assistant Solid Waste Superintendent 312 1 1 Accounts Manager 310 0 0 .5 Solid Waste Foreman 303 6 5 4 Equipment Technician II 509 1 Construction & Maintenance Worker Ill 505 1 1 Equipment Operator II 505 44 41 31 Solid Waste Worker 502 10 4 4 Administrative Secretary 407 1 1 ispatch Clerk 402 1 .5 .5 .5 TOTAL 66.5 56.5 231 - - r r I I r I " ,.... : r- 1 r r I ,... r ! ' r r-I ' r- r l r r r- 1 • ·.f CITY OF, LUBBOCK 1. Improve efficiency of collection services: • Conduct annual route analysis and prepare route maps • Investigate new routing options (i.e., five or 6 day work week, change of work hours, once a week collection) • Investigate new methods of residential waste collection (carts, pay by weight vs. volume, ban on yard waste) • Conduct an audit of all sfdeloading commercial accounts 2. Implement comprehensive safety program: • Hold weekly district safety meetings • Hold monthly departmental safety meetings • Prepare safety manual 3. Improve employees technical and managerial skills: • Train 2 operators in TNRCC Class .. D11 Certification • Train 2 operators in TNRCC \laste Screening • Supervisor will attend continuing education management classes 4. Implement a comprehensive customer service program ·Survey residents on quality of service we provide and types of services they desire and need • ll!fllement dlJil'ster maintenance (repair program) and inventory data base • Conduct 6 neighborhood cleanups Residential 19,695 19,825 19,975 15,757 Commercial (sideloading) 1,292 1,292 1,390 1,390 Number of containers renovated 2,912 3,900 4,100 2,580 Number of new containers placed 300 300 300 300 Tons of Solfd \laste collected 104,406 105,000 105,000 105,000 Property damage claims 50 23 50 50 Number of fences damaged 410 274 450 450 232 CITY OF LUBBOCK MISSION To provide comprehensive, cost effective, and environmentally sound collection, processing and disposal of solid waste. 17,057 14,733 63,591 59,373 62,308 83,893 OTHER CHARGES 25,138 33,675 34,225 CAPITAL OOTLAY 0 0 0 REIMBURSEMENTS (1,247) 0 0 TOTAL $180 TOTAL 3 233 6,178 0 4.5 r \ ,... r r ' ,.... ,... r t I ,.... I ,... ! ,.,. ' r ' r- 1 ,.... I ,.... r ' r r ' ' CITY OF LUBBOCK 1. Improve quality of service end enhance customer service program: • Complete audit of commercial accounts • Respond to all requests within one working day • Conduct waste audits for customers 2. Evaluate and implement appropriate alterations and improvements to enhance the efficiency of commercial collections: • Develop a method for tracking containers and Inventory of containers 3. • Train additional steff on the use of the LP&L computer system Increase the number of commercial customers: • Advertise services • Implement a sales campaign ·Conduct 8 sales calls to new customers each month Number of New Customers Number of Complaints Number of Sales Calls to Potential Customers Number of Customer Service Contacts Made 234 50 8 412 0 55 10 412 0 62 10 412 0 50 20 96 120 CITY OF LUBBOCK MISSION To provide comprehensive, cost effective, and environmentally sound collection, precessing and disposal of solid waste. TOTAL Solid Waste Foreman Environmental Compliance Specialist Mechanic II Equipment Operator ttl Solid Waste Worker Cashier TOTAL 235 320,244 37,046 19,941 (31 ,400) 309 303 307 509 508 502 403 7,782 (52,616} 1 1 10 2 0 467,513 158,008 21,350 0 1 1 1 8 3 1 16 $593,943 140,311 461,616 266,489 71,607 0 1 8 3 1 16 !"""' I I • r-I t r r- ,_ t ,... ,r r r ' ,... I I r r ! ' ,_ ,_ l r ,.... i ,.... 1 r-! CITY OF LUBBOCK Ensure lance with appropriate state and federal regulations: • Comply with all requirements and deadlines of the City of Lubbock and TNRCC agreed order 2. Project positive public image and increase awareness of center activities through customer citizen education: ·Distribute Information addressing environmental issues, services provided, and solicit input and suggestions 3. 4. 5. from customers • Improve the aesthetic appearance of the landfill through landscaping, control of windblown litter, fencing, etc. Personnel growth and development: • Provide computer training for staff ·Utilize TEEX, SWANA and other schools to certify employees Improve overall operations of landfill: • Increase compaction • Install more fencing • Change type of equfpnent used to Increase efficiency ·Greater emphasis on environmental monitoring/compliance programs Obtain new landfill permit • Plan and implement all requirements to ensure that permit for new landfill is obtained in a timely manner 6. • Implement educational and public relations campaign on the new landfill Ensure full cost recovery of landfill operations: ·Eliminate non revenue generating services • Assess interlocal charges to all waste generated outside of the City of Lubbock • Include post closure costs in rate structure versus bonding at time of closure Residential Collection (tons) 104,406 105,000 Commercial Collection (tons) 6,420 6,420 Cash/Charge Customers (tons) 60,248 163,163 Citizens No Charge (tons) 1,473 2,972 Clean Up (tons) 220 300 Municipal (tons) 12,468 41,541 No. of TNRCC Non Compliant Inspections 0 0 236 105,000 86,088 7,186 8,534 163,163 193,466 2,000 1,311 300 621 34,160 33,736 0 4 CITY OF LUBBOcK To provide comprehensive, cost effective, and environmentally sound collection, processing and disposal of solid waste. 4,093 2,978 10,450 2,250 3,500 0 0 0 0 $ 234 $41 657 TOTAL 237 5,845 11,720 20,000 530 0 164 r r ! r I ,.... ,... ! r r r r ( r-i ' r J r-l r !"'"" ! i I CITY OF LUBBOCK quality customer service: Res~oor'ld to customer inquiries within two working days • Meet with City Officials monthly • Provide twice a week solid waste collection 2. Provide a convenient and well-maintained recycling drop-off center. 3. Re-evaluate program•s costs and revenues and pursue collection rate adjustment If necessary. # of Customer Service Calls Containers repaired # of Containers fn service Residential Commercial (sideloading) 238 375 53 CITY OF LUBBOCK !U.W.QM To provide comprehensive, cost effective, end environmentally sound collection, processtng and disposal of sol fd waste. CAPITAL CXJTLAY REIMBURSEMENTS Recycling Coordinator Equipment Operator Ill Equipment Operator II Solid Waste Worker OTHER EMPLOYEES: 239 307 508 505 502 so 0 0 0 0 0 so $252,436 16,309 52,626 251,839 52 0 1 4 4 10 $282,922 33,412 56,646 270,089 3,160 0 4 4 r CITY OF LUBBOCK r 1 1. Reduce the residential waste stream by 15X: ,.... I r ! r - r I r ~ ~ r r r r ' r I - -! r -I • Develop a cost benefit analysis of the blue bag program • Implement composting operations at the landfill Increase the number of cardboard collection routes by adding sldeloadlng capability Implement a metal diversion and grading operation at the landfill Increase participation In City of Lubbock office paper recycling program ·Pursue grant funding for recycling and waste diversion programs • Increase participation in the ''Don't Bag It'' and backyard compostlng programs 2. Improve the public's awareness of and participation In recycling and waste diversion programs through public education programs presented to public schools, neighborhood associations, Interest groups, and through informational mail·outs. ·Distribute Information on recycling and waste diversion programs through LP&L bill stuffers, door hangers, brochures, etc. • Expand the current education program that targets local schools and community service groups • Improve effectiveness of programs by seeking direct Input from citizens on the quality of current services as well as their expectations and needs 3~ Investigate alternate methods of recycling collection aimed at achieving a higher level of cost recovery or minimize loss for all recycling programs. Tons of waste collected for recycling as part of the blue bag program Number of Households who participate regularly (at least once per month) in the blue bag program Tons of non blue bag materials diverted from the waste stream Gallons of used oil recycled Number of educational presentations Number of events where recycling and waste Information disseminated 5,220 55,000 240 0 0 0 0 10,500 55,000 0 0 0 0 15,500 55,600 0 0 0 0 2,640 27,500 5,500 30,000 1,000 25 No Text ----- r -AIRPORT FUND r r r-: r- 1"*1. i ~ """' i I I r-.. ..,:: -··-0"-- r r ' ' r r . r r r r r t ' r- l r r ,... l l ' ' r I , i ' AIRPORT REVENUE FUND PROPOSED 1995-96 BUOGET Overyiew Airport staff continue with their efforts to increase usage of Lubbock International Airport (LIA), particularly in the surrounding areas which are equal distance between the local competing major airports. Efforts continue to increase jet air service to and from Lubbock. In addition, commercial freight carrier activity will be increasing in the next few years. Late in the 1993-94 fiscal year, the airport competed for the opportunity to continue managing the airport parking operation. Their bid was successful and several changes have gone into effect as a result of this competition. The most notable change is the installation of automated parking equipment. We will be seeing the effects of that change during the coming fiscal year. The first lease payment on that equipment is budgeted for 1995-96 at $127,966. In May 1993, the voters approved issuance of $2.5 million in bonds for the replacement of the HVAC system and repairs to the terminal roof. Both of these projects are essential to maintaining a comfortable terminal facility for Lubbock travelers and retaining the citizens' investment in this facility. Debt service for these projects is paid through property tax revenues as Airport revenues are currently not adequate to support this expenditure. The debt service paid by the Airport equals approximately 1/2 cent on the property tax rate. Proposed 1995-96 Revenues and Expenditures Airport revenues projected for 1995-96 total $5,036,823, which is $225,680 higher than the $4,811,143 approved in 1994-95. Small increases in several accounts combine to keep the revenue stream trending positively. Airport operating expenditures increased $237,164 from 1994-95. An increased emphasis on marketing through advertisement and promotion; as well as increases in computer and radio equipment contribute to the overall increase. Several changes in personnel have also resulted in increased personal services costs. The transfer for debt service is a partial transfer for the general obligation debt service paid from property tax revenues. Approximately 3.25 cents on the property tax rate is devoted to assisting airport debt service. Airport transfers to operating reserves are budgeted at $131,116. These reserves fund replacements of major capital equipment and provide major repairs and maintenance to airport facilities and infrastructure. 241 AIRPORT OPERATIONS City of Lubbock SUMMARY OF REVENUES AND EXPENDITURES AIRPORT Fl.lND ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992·93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 REVENUES: Landing Area Hanger Area Terminal Area Parking Area Agriculture and Rent Industrial Area Interest on Investments Marketing Contributions Miscellaneous TFR-From Airport CP TFR-From Airport CM TOTAL REVENUES OPERATING EXPENDITURES: Administration and Marketin Operations Maintenance Security Security Access Parking Uncollectible Accounts Total Oper. Expenditures OTHER EXPENDITURES: Revenue Bond Debt Service Airport Hangar Debt Service Transfer to Airport Cap Pro Transfer to Internal svc CP Accounting-Non Departmental Transfer to Internal SVC PC Int on Capital Lease General Debt Service Indirect Cost Allocation Grounds Maintnenance General Fund Payment Capital Lease -Pa Total Other Expenditures RESERVES AND RETAINAGES, Air Perm Cap Maint Fund Reserve for Parking Improv Total Reserves/Retainages Total Fund Expenditures 692,051 424,289 1,889,525 1,285,901 85,900 147,089 18,934 88,394 0 0 4,632,083 339,994 1,084,483 1,370,645 605,508 0 431,030 0 3,831,660 118,710 0 0 0 <2,323> 9, 029 87,013 0 0 0 455,425 0 667,854 199,044 199,044 4,698,558 637,922 290,884 2,000,613 1,393,639 108,052 162,517 11,580 63,778 356,579 250,000 5,275,564 345,519 1,031,650 1,332,267 312,248 288,942 417,454 0 3,728,080 156,057 0 15,000 17,200 43,069 0 0 0 0 0 452,347 0 683,673 214,740 214,740 4,626,493 299,556 739,500 128,063. 265,000 835,397' 2,025,100 705,156 1,442,200 104,511 70,000 85,435 161,100 9,410 18,243 24,360 90,000 0 0 7,015 0 2,198,903 192,139 552,992 611,181 156,990 137,534 212,594 0 1,863,430 100,287 79,705 0 0 <289> 0 0 0 0 0 139,575 0 319,278 138,303 138,303 2,321,011 242 4,811,143 400,553 1,203,734 1,420,057 363,466 319,008 304,600 5,000 4,016,418 108' 900 91,675 0 0 0 0 0 0 0 0 438,560 0 639,135 151,606 151,606 4,807,159 739' 500 258,000 2,045,100 1,465,200 104,511 161,100 18.243 90,000 0 7,015 4,888,669 437,021 1,203,734 1,420,057 363,466 320,208 349,281 5,000 4,098,767 108.900 91,675 0 0 0 0 0 0 0 0 438,560 0 639,135 151,606 151,606 4,889,508 775,000 287,100 2,101,923 1,515,500 70,000 165,300 25,000 97,000 0 0 5,036,823 566,591 1,178,632 1,429,861 386,206 338,534 348,758 5,000 4,253,582 0 88,882 .0 0 0 0 ·a 191,291 193,986 50,000 0 127,966 652,125 131,116 131,116 5,036,823 r ' AIRPORT OPERATIONS -' ,.... .... ' r r r -I r ,.... I r ' r ' r r I piO'll i DESCRIPTION Remaining Balance City of Lubbock SUMMARY OF REVENUES AND EXPENDITURES AIRPORT FtJND ACTUAL FY 1992·93 ACTUAL FY 1993-94 6MO ACTUAL BUDGET REVISED FY 1994·95 FY 1994·95 FY 1994-95 <66,475> 649,071 <122, 108> 3,984 <839> 243 PROPOSED FY 1995-96 0 CITY OF LUBBOCK MISSION Responsible for management, marketing and financial analysis of the airport and coordination of security, operations, maintenance, and parking operations to maintain a safe, efficient, and attractive airport complying with all governmental regulations. TOTAL 244 69,466 1,193 0 991 SBA 315 407 405 310 309 60,804 2,833 0 1 2 1 0 0 2,650 110,829 3,000 0 1 2 1 1 0 $403,172 11,400 2,650 135,769 13,600 0 2 1 - ,._" I ,.. r ' r-1 i r r t - ... i' I ,... ,... l r r I .. r i I lr ! !. CITY OF LUBBOCK Expand and maintain safe transportation management systems that provide for efficient and effective methods of transporting goods, servt.ces and people throughout the City of Lubbock and beyond. Increase Airport Utilization and Development: Implement projects of Airport Master Plan through the use of AlP, PFC, and other discretionary funds, Develop Air Service: Conduct presentations to airlines, air freight carriers, and commuter services to gain jet service. Increase Marketing Programs: Establish new and innovative advertising and public relations programs with cities in the trade area. Target Clovis, Plainview, Lamesa, and Hobbs for advertising and civic presentations working to achieve at least one presentation per month. Actively market airport property for leasing and development. • Stress Customer Service in all aspects of airport operations: Enhance communications through monthly general aviation tenant meetings. • Improve the Airport Financial Position: Establish rates and charges to achieve cost recovery of providing facilities and services. Earmark revenue Increases for capital maintenance reserves to establish an adequate reserve fund for major repairs • AI rlfnes Service L.I.A. 5 4 4 4 Total Passengbrs (FY) 1,100,000 1,200,000 1,200,000 1,230,000 Aircraft Operations (Landing and Takeoff> 120,000 115,000 115,000 110,000 Sq. Ft. Leasable Building Space 403,000 443,000 443,000 443,000 I Number of Tenants fn East and West Airport Districts 24 30 30 32 245 CITY OF LUBBOCK l!!!!!.Q!l Inspect and repair the airfield according to Federal regulaitons to insure realfability and safety; including runway/taxiway surface condition, airfield lighting, systems, pavement markeing, safety areas, navigation aids, security fencing, gates and boundary signs. OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS rport Engineer rport Operations Supervisor Airport Operations Foreman frport Maintenance Worker OTHER EMPLOYEES: 246 $289,989 43,896 78,275 635,678 36,644 310 309 303 508 0 $282,532 31,454 82,501 612;918 23,097 (850) 1 6 $320,160 42,406 117,161 699,885 24,122 1 1 6 9 0 45,444 124,489 715,601 30,420 0 0 6 7 0 r ,... ' r r- r r a" I r I ,_ . I ' ,.. I ! i i ,,... I '> -I i r j' ;. . CITY OF LUBBOCK 1. Expend and maintain safe transportation management systems that provide for efficient and effective methods of transporting goods, services, and people through out the City of Lubbock. and beyond. 2. Ensure public safety and operational reliability through scheduled inspections and timely repair of all airfield systems and meet compliance criteria of FAA Regulations • • Daily Air Operations Area inspections as required by FAR Part 139 Regulation • • Repair holes and cracks in runway/taxiways and parking aprons as required by FAR Part 139 Regulation. • Repair airfield lighting as required by FAR Part 139 Regulation • • Repaint total airfield markings annually and touch·up as required by FAR Part 139 Regulation • • Snow and ice removal to keep airport open for full operations as required by FAR Part 139 Regulation • • Conduct weekly training of personnel in employee awareness, airfield safety and security. • Mowing unpaved areas on schedule (1325 acres) to maintain at 2 inches • • Early weed control with pre-emergence herbicide during winter along fences, streets, parking lots and parking r•I11'S· 3. Apply technology enhancements that have been employed in this section to provide efficiency and iq>rove cost effectiveness in operations: • Airfield Sensor System that electronically monitors weather data and surface conditions to provide information on where and when to apply chemicals end snow removal tn winter operations • • Airfield underground electrical system circuit monitoring system that continuously monitors and reports The conditions of the wiring end continuity of the electrical circuits. This provides instant alerting to circuit problems fn early stages, where previously a failure would be the first Indication of a problem. Airfield inspections 732 732 732 732 Airfield Painting (1,000 sq. ft.) 784 784 784 784 Snow/fee removal (100 man hours) 2 4 3 3 Tons UREA Used 76 72 50 50 Airport Surfaces Maintained Concrete (thousand sq. yds) 629 -676 676 676 Asphalt (thousand sq. yds) 503 573 738 738 Grass (acres) 1325 1325 1325 1325 247 CITY OF LUBBOCK MISSION Provide complete mechanical and structural maintenance service, alterations, remodeling and custodial services to Lubbock International Airport Facilities as well as the monitoring and controlling energy consumption. \ding Maintenance Supervisor lding Maintenance Supervisor II TOTAL $1 $423,413 55,619 148,125 743,488 306 302 508 501 0 0 248 28,870 (1,816) 5 7 $348,908 55,481 235,888 745,758 34,022 1 5 6 13 0 057 39,234 0 $1 429 861 1 4 6 12 -I ,.... : ' r l ' ..... ,.. I ,.... j ! ,.. I r ,.. I i r ,.. J r . -r ,.. ' r . CITY OF LUBBOCK 1. To expand and maintain safe transportation management systems that provide for efffcfent and effective methods of transporting goods, services and people throughout the City of Lubbock and l::leyond. Improve and maintain the appearance of the airport • • Decrease number of equipment failures/breakdowns. • Provide appropriate training for personnel fn all areas of operations. • Continue participation fn the Departmental Development Program. • Implement new airport wide safety program. Square feet of buildings maintained Training sessions conducted Response Calls Equipment failure/breakdowns 297,672 12 1,050 61 249 297,672 12 1,050 43 297,672 12 5,400 40 297,672 12 6,180 30 CITY OF LUBBOCK MISSION Provide law enforcement and conduct the airport security program required by FAA regulation for the protection of lffe and property and the airport. This section' provides law enforcement support at the screening station for all passengers, air carriers as well as police protection services to all areas of the, airport. Airport Security Shift Supervisor Airport Security Officer 250 6,588 4,106 21,790 2,118 (996) $605 307 409 6,945 9.721 7,093 0 (34,408) 3 6 9 8,805 7,077 9,217 7,164 3 6 9 0 9,632 4,037 16,831 16,350 2 7 9 0 CITY OF. LUBBOCK 1. Expand and maintain safe transportation management· systems that provide for efficient end effective methods of transporting goods, services and people throughout the City of Lubbock end beyond. 2. Ensure compliance with FAA Security requirements for airport operations. 3. Provide updated training to enhance personnel effectiveness and professionalism. 4. Improve security services with tenant involvement programs end customer service to the public. r 5. Become active in Drug Interdiction. • r-1 . ' r r I ,.. j Airport Patrols 1432 1432 Responses to screening 664 800 800 850 Public Assists 516 540 540 540 Incident Reports 566 1400 1600 1600 Security Violations 85 500 650 500 Arrests 4 4 10 10 Response to screening within one minute 100% 100% 100% 100X FAA inspections rated satisfactory 100X 100X 100X 100X r Incident reports which ere security violations 15X 35X 40% 31X r-1 I i ,.. ! ' r ,.. 251 CITY OF LUBBOCK MISSION Provide terminal security and access control to the Security Identification Display Area in accordance with Federal Aviation Administration Regulation Mandates for the protection of all passengers, tenants and City property. 2,496 4,895 20,069 26,600 4,344 25,072 0 2,600 (413) 0 4,895 29,304 18,234 11,726 0 so 944 $320 208 $338 Airport Security Coordinator Airport Security Dispatcher Security Electronics Technician 252 308 405 513 6 2 9 6 2 9 6 2 ,.... I I ' i ! ,... j r r r r i r ' ,.. ,.. i l r •· r r r CITY OF · LUBBOCK 1. Expand and maintain safe transportation management systems that provide for efficient and effective methods of transporting goods, services and people throughout the City of Lubbock and beyond. 2. 3. 4. 5. Ensure compliance wfth Federal Aviation Administration .Security requirements for airport operations. Provide training to enhance personnel effectiveness and professionalism. Improve security services with tenant involvement programs and customer service to the public. Become active in the detection of other suspected activity. 6. Operate the Access control System in a professional efficient, and cost effective manner. Account for all expenses and recover all direct operation and maintenance expenses from the airlines on a monthly basis. # of Access Violations # of Officer ~esponse to access alarm # of suspected activity detected X cost reimbursement from airlines * # of access violations due to the large number of of false alarms. 253 2756* 1000 0 100% 100 200 50 100X 100 200 50 100X CITY OF LUBBOCK MISSION To operate the Public Parking lots, gatehouses and the LEAP Shuttle Program, which provides free transportation to and from the terminal and Covered Parking. ITAL OUTLAY REIMBURSEMENTS TOTAL FULL TIME: Parking lot Supervisor Parking lot Attendant Transportatfon Aide Traffic Maintenance Worker 254 13,431 18,938 6,533 13,517 307 502 404 502 804 s3so,on 6,927 18,428 12,027 0 1 10 3 4.4 1 4 11,667 15,000 1 6 3 1 2 14 11,100 13,032 13,744 16,813 1 6 3 2 r ,.. ! -I I ,.. I r-. ' r ,.. l r r r I r ! ' . I CITY OF LUBBOCK 1. Expand end maintain safe transportation management systems that provide for efficient and effective methods of transporting goods, services and people throughout the City of lubbock end beyond. 2. Provide customer service support for airport parking patrons through the operation of the parking lot facility and passenger shuttle service. 3. Maxfmfze efficiency in operations through the epplicatfon end use of technology and automation. Collect and account for all parking lot revenues in an accurate and complete manner. LEAP Shuttle Passengers Vehicles through Gatehouse Parking Lot Revenue 70,000 364,300 1,195,248 255 72,000 364,000 1,410,000 73,100 367,500 1,465,200 75,000 370,000 1,515,000 - ,.. ! ,.. - r ,.. . ' ~9-._,.. .............. ·--:.. -___ .......... .. ..._.._. :. ·~~·....__ ....... __ . GOLF FUND I i ' _, i _, I _I _I f " I -1 I ~I I -I i ,.. l . r . r t r ,.. I r r- ' ,.. I ' . ,... r r I \ r [' ' i GOLF REVENUE FUND PROPOSED 1995-96 BUDGET OveQJiew For several years, the Golf Fund struggled financially. Increased competition and needed course improvements increased the operating deficit. During the 1994-95 fiscal year, steps were taken to closely scrutinize the operation and the various options available to operate more cost effectively. A decision was made to put out a Request for Proposal (RFP) for the private operation of the Golf Course. This RFP resulted in the privatization of both Meadowbrook and Squirrel Hollow golf courses. Proposed 1995-96 Revenues and Expenses For 1995-96, there are no revenues projected. The only expense is a $6,000 transfer to the Golf Permanent Capital Maintenance Fund to be used for course improvements specified in the golf contract. Revenue to the General Fund is anticipated in future years. However, there will be no activity in this fund during 1995-96, other than the $6,000 expenditure. 256 City of Lubbock SUMMARY OF REVENUES AND EXPENDITURES GOLF FUND GOLF OPERATIONS AC'l'UAL AC'l'UAL 6MO ACTUAL BUDGET REVISED APPROVED DESCRIPTION FY 199:2-93 FY 1993-94 FY 1994·95 FY 1994-95 FY 1994·95 FY 1995-96 ·----------------------------.,. _______ .. ___ -----------------.. -............... ------------ ... ___________ _________ ... __ REVENUES: Green Fees,Memberships 408,64:2 271,455 15,671 533,940 15,671 0 Pro Shop Sales 69,588 56,115 3,:200 60,000 3,:200 0 Cart Rentals 231,648 131,645 4,763 171,125 4,763 0 Driving Range 4,ll4 11,505 237 8,000 237 0 Snack Bar Commissions 7,845 2,991 1,539 8,000 1,539 0 Miscellaneous 12,225 8,992 15,277 8,150 15,:257 0 Cost of Goods Sold <71,476> <73,124> <4,179> <40,000> <4. 038> 0 Transfer from Golf PCM 85,643 432,076 0 0 0 0 ......... --.... ----·---... ---------......... -......................... ------------------------------------ TOTAL REVENUES 748,339 841,655 36,508 749,215 36,629 0 OPERATING EXPENDITURES: Pro Shop 258,931 273,529 7,027 317,050 ll,l26 0 Maintenance 423,001 520,663 96,80:2 521,165 96,904 0 Miscellaneous 134,226 125,931 <915> 0 <914> 0 ------------ ____ .. _______ ------------ ------------------------------------ Total Oper. Expenditures 816,158 920,123 102,914 838,215 118,116 0 OTHER EXPE~'DITURES: Transfer to General Fund: Indirect Cost Allocation 85,642 169,510 0 0 0 0 ------------------------_______ ,...,..,.. ...... _ ,.. __________ _________ ... __ ___ .,. ___ ..., ____ Total Other Expenditures 85,642 169,510 0 0 0 0 RESERVES AND RETAINAGES: Golf Perm Cap Maint Fund 142,409 57,869 0 0 0 6,000 ------------------------ ------------------------......................... ----_________ ......... Total Reserves/Retainages 142,409 57,869 0 0 0 6,000 ----------·------·----..... .................................... _ ____ ..... ______ ------------_____ .. ______ Total Fund Expenditures 1,044,209 1,147,502 102,914 838,215 118,116 6,000 --------------·---------------------/*' .......... _______ ------------ _______ .,. ____ Remaining Balance <295,870> <305,847> <66,406> <89,000> <81,487> <6,000> 257 r ' ,... I I .... . T-....... .._..__. • • .,. __ .,. .. ;,;,;,..,_ ... • ... o~v•·•· •. _. .. _.,. ......,_ -· ~ •· ...: ........ _. STORMWATERi.,FUND No Text ,.. ' r I r \ r ! ' ' ,.. I . ' r r ' ,... ,, r ,... ! i ' r r I t r. r r STORMWATER UTILITY FUND PROPOSED 1995-96 BUDGET Overview Late in 1993, a Stormwater Utility was created to monitor and fund compliance costs relating to the quality of storm water runoff. The City Council established an interim fee structure to fund the EPA permit costs and drainage and flood control projects. Staff is still in the stages of awaiting the EPA permit. For the first months of the proposed fiscal year, the fund will remain operating as it did in 1994-95. This includes continuing the monthly flat rate of $1.71 per residential property and $11.35 per water meter for non- residential property. These figures were calculated using average impervious acres for these two basic groups of properties. Staff will bring a recommended fee structure for the permanent billing in the next few months. Permanent billing will be based on the amount of impervious surface area for non-residential properties. Proposed 1995-96 Revenues and Expenditures The current billing rate will produce approximately $1,800,000 annually. Establishment of a • permanent rate during the 1995-96 fiscal year will provide a more stable and predictable revenue source. Also included in the 1995-96 revenue projections is $46,305 in Interest on Investments. This is the first year that this revenue source has been feasible. Preliminary expenditures for 1995-96 reflect an increase in operating expenses of $45,557, or 7.5 percent from the approved 1994-95 budget. The increase is due to data processing costs related to the GIS system, as well as an increase of one position. A Technician will assist with base maps, overlays and monitoring functions associated with the stormwater utility operation. Also included in the 1995-96 budget is a $120,000 repayment to the Water Fund. This is the first installment in a five year plan to pay back the Water Fund loan of $600,000 for start up costs associated with this utility. This budgeted level of revenues and expenditures will allow $1,072,221 to be transferred to the Stormwater Capital Projects Fund. This funding will be used to help fund future drainage and flood control capital projects. 258 No Text r STORMWATER UTILITY OPERATIONS ,.. I l DESCRIPTION -----·----------------------- rREVENUES 1 , Stormwater Utility Fee Transfer from Stormwater CP ,.. I ,TOTAL REVENUES • OPERATING EXPENDITURES ,.... Storrnwater Permit Complianc ' t Storrnwater Utility Operatio Utility Collections r-TOTAL EXPENSES "ER EXPENDITURES ndirect Cost Allocations ' TOTAL OTHER EXPENDITURES r I ' RESERVES AND RETAININGS < Stormwater Capital Projects r Repayment to Water Fund TOTAL RESERVES AND RETAININGS r TOTAL FUND EXPENDITURES • REMAINING BALANCE ..... l r I ,... I r l City of Lubbock StJMMI\RY OF REVENUES AND EXPENDITURES STORMWATER UTILITY FUND ACTUAL AC'IVAL 6MO AC'IVAL BUDGET FY 1992-93 FY 1993-94 FY 1994-95 FY 1994·95 ........................... _ ......... _________ ,... __ -----------------·------ 0 1,796,499 900,342 1,800,000 0 250,000 0 0 ------------................................ -----------... -·---... ------... 0 2,046,499 900,342 1,800,000 0 7,557 6,914 0 0 272,880 137,742 440,262 0 <109,167> 0 161,965 ------------------------ ___________ .. _______ .., ... ___ 0 171,270 144,656 602,227 0 0 3,150 6,300 --------·--- ...... _________ ------------------------ 0 0 3,150 6,300 0 1,750,000 595,737 1,191,473 0 0 0 0 ----........................ _____ ... ______ ................................ ................................. 0 1,750,000 595,737 1,191,473 ------------ ------------ ____ .,. _______ ------------ 0 1,921,270 743,543 1,800,000 _ ,.. __ .,...,.,.. ... ____ ______ ..,.,. ____ -··-----·--------------- 0 125,229 156,799 0 259 REVISED PROPOSED FY 1994-95 FY 1995-96 ................................... .... __________ 1,800,000 1,800,000 0 46,305 ·-------------------............ 1,800,000 1,846,305 0 0 415,039 484,631 161,965 163,153 __ ... _________ _ ........... _______ 577,004 647,784 6,300 6,300 ------------------------- 6,300 6,300 1,191,473 1,072,221 0 120,000 _,.....,..,. ___ .. ____ .............. _____ ...... 1,191,473 1,192,221 ------------ ______ ,. __ ,.. __ 1,774,777 1,846,305 ------------__ .., .............. ____ 25,223 0 CITY OF LUBBOCK MISSION To provide safe, efficient, and economical transportation, street, and storm drainage systems through planning, engineering, construction, and lend transactions. REIMBURSEMENTS TOTAL Senior Engineering Technician Engineering Technician Senior Clerk Typist 260 307 409 405 404 $126,102 10,906 6,502 12,506 119,262 (2,399) 879 2 0 2 $220,333 5,822 27,951 137,683 23,250 0 $415 039 2 0 1 1,500 0 $484 631 2 0 r r r r r r - r- 1 1 ,... ,... i ' I r r I CITY OF LUBBOCK 1. Insure compliance with the City's ~fcfpal and Industrial EPA stonn water pennit requirements. • Perfonm sampling and analysis of selected storm events, as required fn Part 2 of the City's NPDES penmit application. • Begin phasing in the provisions of the EPA pennit within 90 days after receiving the final permit from EPA. Update stonn water pollution prevention plans for City-owned industrial facilities, including inspection of such facfl it1es. 2. Collect, enter and maintain data for Stonm Water Utility. • Collect and enter data for new billing units. • Mafntafn utility data base by revising and updating billing units data. • Transition from temporary to permanent fee structure, and integrate into new LP&L billing system. • Process customers appeals and credit requests. Start integration of utility data bases into GIS. 3. Provide fn·house engineering planning and design. Prepare design drawings, specifications, Request For Proposals (RFP's> for storm water related projects. Contract management and coordination for drainage projects (Master Drainage Plan and Manual, Qua~er Avenue Study, Aerial Photography, etc.) Integrate drainage related data bases into GIS. 4. Review drainage design and modeling by consultants. • Ensure compliance with City drainage ordinances, policies, and requirements by providing fn·depth review of design and modeling prepared by outside consultants. Enhance relationship with the developers• community by providing efficient, professional, and timely review of drainage design and modeling. NOTE: All of above Goals/Objectives are part of Transportation Services Division Goal 17: Develop a City-wide, comprehensive program that addresses both the quantity and quality needs of storm water runoff. Goals For Lubboc~: Citizen Contacts Parcel Data Collection Parcel Data Entry Parcel Data Maintenance Industrial Facilities EPA Pennlt Update Sampling and Testing (Number of Stormwater Samples) 261 100 5,500 15,000 5,000 7 60 200 1,000 1,000 10,000 7 60 No Text ---._ • •,. ,_ .. '-" , .-_...___.__...........,.._...._ ____ I ......... . ........... ~ .. -! r-,1 i r I r i i -r ! r r I r i r i r I ' r i r· i ! It I : I I ~·r I r i r INTERNAL SERVICE FUND -i r ,. I ' ,... ! r -i ! ,.... j I r -j ' • r r r . r ,... { ,... r ! INTERNAL SERVICE FUND PROPOSED 1995-96 BUDGET Overview The Internal Service Fund includes five sections that provide services to other City departments. The fund's sections are: Fleet Services, Building Services, Finance, Information Services, and Communications. Each center within the Internal Service Fund is designed to service other city operations. Expenditures for Internal Service Fund operations are directly offset by charges to user departments. Fees and services are designed to be equal to or more favorable than services offered in the private market. For fiscal year 1995-96, the Internal Service Fund has placed an increased emphasis on cost recovery while minimizing costs to user departments. The Fleet Services section is divided into four areas: Fleet Management, Fleet Maintenance, Auto Parts Warehouse, and Radio Shop. The section focused on a computer conversion, total quality service, total fleet multilevel preventive maintenance, and enhanced cost recovery programs for FY 1995-96. Building Services coordinates most maintenance and custodial activity within the City of Lubbock. For fiscal year 1995-96, the custodial services and building maintenance department budgets have been transferred to the Internal Service fund. In the past, these departments were accounted for in the General Fund. This transfer will enable the departments to be more in line with other city departments that provide services to other departments within the City of Lubbock organization. This is a better way to account for those services. The Finance section is comprised of two centers: Print Shop and Warehouse. Print Shop provides printing services and coordinates printing jobs with outside vendors. In addition, this center also provides office supply distribution and mail sorting and distribution. The warehouse provides a ready supply of commonly used items for quick access by City departments and a limited stock of less common items that can not be readily found in commercial stores. Warehouse surcharges are currently at 10 percent to pay for the full cost of this service. Information Services will be extremely active during 1995-96 supporting several new computer systems. These include financial, municipal court, LP&L and many more. The center will also continue to provide day-to-day, routine assistance in organizing and proc'rssing data and information in support of city operations. 262 Internal Service Fund (continued) One function of the Internal Service fund was privatized during the 1994-95 fiscal year. The Employee Lunchroom provided food service to the three City office buildings: the Municipal Building, Municipal Square, and Municipal Hill. During 1994-95, a request for proposal was sent out for the private operation of this function. A successful bidder was awarded the contract and will begin operations in late 1994-95. Therefore, there is no budget included in the Internal Service fund for the lunchroom operation in 1995-96. For 1995-96, Internal Service operations will produce enough revenue to cover their expenses. In addition, $77,660 is available to transfer into the Internal Service capital project fund. This will be used to assist with computer upgrade funding. 263 ,... ,... I ~ INTERNAL SERVICE OPERATIONS ,... i DESCRIPTION • r I ' REVENUES: ,... ,... ! l I ' r ,.... ' r ~ ,... I r- ,... ,.... I ' r- ,.... ' ,.... ,.... ' ' ,.... ,... I Garage Charges Auto Parts Radio Shop Printing & Office Supplies Warehouse Communication Services Lunchroom Building Services Information Services Environmental Compliance Custodial Services Building Maintenance Transfer from Int. Serv. Ca TOTAL REVENUES OPERATING EXPENDITURES: I SUPPORT SERVICES Fleet Maintenance Fleet Management Fleet Services -Auto Parts Radio Shop Central Warehouse Printing & Office Supplies Employee Lunchroom Building Services Custodial Services Building Maintenance Total Support Services INFO & COMMUNICATION SERVI Communication Services Information Services Total Info & Communciation City of Lubbock SUMMARY OF REVENUE AND EXPENDITURES INTERNAL SERVICE FUND ACTUAL ACTUAL BUDGET REVISED PROPOSED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1995-96 --------___ ,.._ $1,193,682 $1,234,602 $876,562 $876,562 $1,130,882 $283,550 $154,857 $363,739 $414,716 $319,025 $170,090 $148,421 $141,200 $141,200 $174,266 $263,704 $227,186 $335,042 $393,262 $258,850 $174,490 $175,800 $625,465 $83,005 $297,400 $1,300,736 $1,260,220 $1,424,996 $1,448,585 $1,649,763 $89,227 $76,618 $28,756 $138,765 $0 $439,052 $144,682 $134,679 $134,679 $204,975 $2,399,277 $2,159,811 $2,207,989 $2,214,882 $2,236,925 $0 $0 $0 $0 $114,193 $0 $0 $0 $0 $505,895 $0 $0 $0 $0 $736,325 $0 $400,000 $0 $0 $0 -----------=========== -----------=========== -------------------------------------------- $6,313,808 $5,982,197 $6,138,428 $5,845,656 $7,628,499 $1,012,922 $1,074,730 $1,140,399 $1,087,862 $1,022,741 $200,029 $185,391 $183,592 $183,792 $151,102 $237,342 $245,480 $264,069 $248,928 $243,060 $188,895 $116,267 $137,757 $137,757 $146,357 $295,035 $266,819 $274,516 $274,516 $297,400 $211,925 $237,444 $252,768 $253,240 $242,103 $119,144 $122,309 $114,736 $88,327 $0 $75,574 $112,455 $134,679 $140,022 $204,975 $0 $0 $0 $0 $505,895 $0 $0 $0 $0 $736,325 ----------------------------------- $2,340,866 $2,360,895 $2,502,516 $2,414,444 $3,549,958 $1,310,056 $1,286,487 $1,424,996 $1,448,585 $1,649,763 $2,197,999 $1,975,319 $2,207,989 $2,205,589 $2,236,925 ---------------------------- $3,508,055 $3,261,806 $3,632,985 $3,654,174 $3,886,688 264 INTERNAL SERVICE OPERATIONS DESCRIPTION ___________ ... _______ GENERAL GOVERNMENT Environmental Compliance Total General Government TOTAL OPERATING EXPEND OTHER EXPENDITURES: Gain/Loss From Operations Miscellaneous Expenses Bond Interest TOTAL OTHER EXPENDITURES RESERVES AND RETAINAGES: Transfer to Parks Int. Serv. Perm Capital Maint Int. Serv. Capital Projects TOTAL RESERVES/RETAININGS TOTAL FUND EXPENDITURES REMAINING BALANCE City of Lubbock SUMMARY OF REVENUE AND EXPENDITURES INTERNAL SERVICE FUND ACTUAL ACTUAL BUDGET REVISED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 ------------------------------------- $0 $0 $0 $0 ------------------------------- $0 $0 $0 $0 ------------------------------------------------------------------ ---------------------- $5,848,921 $5,622,701 $6,135,501 $6,068,618 $75,705 $683,497 $0 $0 $1,012 $360 $0 $0 $6,932 $73,666 $0 $0 PROPOSED FY 1995-96 -------- $114,193 ----- $114,193 ---------------------- $7,550,839 $0 $0 $0 --------------------------------------------·-------------------------- $83,649 $757,523 $0 $0 $0 $0 $180,000 $0 $0 $0 $170,000 $1,381,731 $0 $0 $0 $32,605 $0 $0 $0 $0 ----------------------------------------------------------------- $202,605 $1,561,731 $0 $0 $0 -------------------------------------------------------------------------------------------------------------- $6,135,175 $7,941,955 $6,135,501 $6,068,618 $7,550,839 ----------------------=========== -----------=========== --------------------------------- $178,633 ($1,959,758) $2,927 ($222,962) $77,660 265 r-' " INTERNAL SERVICE OPERATIONS ,.. DESCRIPTION ! ------·------~---·----------- EXPENDITURES r FLEET MAINTENJ\NCE FLEET MANAGEMENT r TOTAL EXPENSES REVENUES DEPT-SALES LABOR ,.. DEPT-ADMINISTRATIVE l DEPT-OUTSIDE CHARGES COGS-OUTSIDE CHARGES ,... ! TOTAL REVENUES ' r VARIANCE i ,... ,... ! ,.. ,, ,.. I r ' l r ,... r ,... l ( r- CHARGES City of Lubbock FLEET SERVICES REVENUE AND EXPENDITIJRES ACTUAL ACTUAL ACTUAL 6MO BUDGET REVISED PROPOSED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 ------------_ .............................. __ ..,.,. _______ . -----·------.................... _____ ------------ <1,012,922:> <1,074,730:> <729,767> <1,140,399> <1,083,811> <1,022,741:> <200,029:> <185,391:> <135,151> <183, 592> <183,792:> <151,102:> ------------------------------------------------------------............... _______ <1,212,951> <1,260,121> <864,918> <1,323,991:> <1,267,603> <1,173,843> 1, 040.644 1,090,438 670,214 867,540 867.540 1,004,220 68,705 69,906 51,829 69,102 69,102 68,400 1,146,227 1,532,012 825,039 1,201,598 1,201,598 1,223,501 <1,085,165> <1, 457' 754:> <785,751> <1,261,678:> <1,261,678:> <1,165,239:> ............ ____ ,. ___ ---------·--------------....... _________ -----------· ------------ 1,170,411 1,234,602 761,331 876,562 876,562 1,130,882 _______ ,. ____ ..... _ ...................... _ ................. ______ -----------------... -----... ------------ <42,540> <25,519:> <103,587> <447,429> <391,041> <42,961> 266 CITY OF LUBBOCK MISSION To minimize short and Long·term cost of operating faciLities and equipment used In service delivery to citizens. 831,615 832,650 54,239 54,440 51,663 56,125 54,646 50,054 46,201 OTHER CHARGES 47,133 56,635 91,885 85,597 CAPITAL MLAY 16,799 46,942 59,868 6,630 REIMBURSEMENTS (10,445) 0 0 0 TOT 920 1 074 ns 1 022 741 307 2 2 2 305 2 0 0 510 2 2 2 ician II 509 12 12 10 Technician I 506 7 8 5 Technician HeLper 503 2 2 2 503 2.5 3.75 3.75 29.5 29.75 24.75 267 r r r ,.. r ' r ! r ,.. I . r r t r ! CITY OF LUBBOCK Improve Quality of service and repair of the Cfty•s Fleet by Increasing the schedule work and decreasing the non schedule work. Increase preventive maintenance Inspection to 60X • Increase work ID through Preventive Maintenance (PM) inspections to 30X Decrease work ID by operator Daily Inspection (1500 Series Forms) to 7X Decrease in-service break down to 3X 2. Improve c01111U'licatlons with all departments • Develop ~nd provide periodic reports for user departments • Maintenance summary report • Preventive maintenance schedule report Establish minimum vehicle availability standards for each department • Establish weekly status briefing (stand·up) with an open Invitation to all departments • Insure promptness in answering all questions asked of Fleet Services 3. Improve internal communication • Establish employee meetings 4. Improve the decision making process by considering factors that effect long and short term cost • Evaluate vendors periodically • Evaluate Internal procedures periodically 5. Work wfth .Information Services to procure and Implement up·to·date technology • Establish a pilot program for bar·coding to be used with JDE and other systems Percent of total work orders to be preventive maintenance N/A N/A N/A Percent of total work orders to be required work identified through PM inspections N/A N/A N/A Percent of total work order to be Identified through operator daily inspections N/A N/A N/A Percent of total work orders to be in-service break downs N/A N/A N/A Percentage of time meeting minimum availability standards N/A N/A N/A Ratio of flat.rate hours versus down time N/A N/A N/A Monthly production average for each technician 141.6 142.0 130.0 268 60X 30% 7X 3X sox 4:1 125.5 CITY OF LUBBOCK MISSION To minimize short and long-term cost of operating facilities and equipment used In service delivery to citizens. 2,935 2,941 3,125 3,125 MAINTENANCE 239 234 100 100 OTHER CHARGES 53,957 53,052 42,312 44,382 CAPITAL CK.JTLAY 0 0 0 0 REIMBURSEMENTS 0 (100) 0 0 TOTAL 029 185 392 $183 792 $151 102 Fleet Services Manager 312 Fleet Coordinator 307 Secretary 405 Intermediate Clerk Typist 403 1. TOTAL 4 4 4 269 r r r r ,.. r r ,.. t ,.. I ,... I ,... I r . r r \ r- 1 CITY OF LUBBOCK 1. Work with Information Service to procure and Implement up·to·date technology that will aid Fleet Services In operating on a break-even basts Establish a program for bar-coding • Develop reports and screens that will provide faster, easier ways of tracking total cost information, aid In the accountability of authorized equipment and the expenditures by department of the total fleet. 2. Improve the decision making process by considering factors that effect long and short term cost. • Evaluate Specification Committee procedures and update specification. (Listing, numbers, descriptions) • Evaluate internal procedures periodically. 3. Improve communications with all departments. 4. Ensure promptness In answering questions asked of Fleet Management. 5. Develop a handbook for all vehicles and equipment defining operations and maintenance procedures. 6. Fleet Services will hold training sessions on handbook for departmental supervisors. Specifications completed by March 31. Specification update Equipment sold at auction Fleet replacement Operating Cost Recovered Prepare financial reports per center and department Outside Charges 100% 25% 135 140 95% 12 $1,146,359 270 100% 50% 132 166 m 24 $1,457,754 100% 75% 135 125 90% 36 $1,261,678 100% 100% 135 125 95% 48 $1,223,501 No Text r r-,, INTERNAL SERVICE OPERATIONS ,... DESCRIPTION ---------------·--~---------- EXPENDITURES ,... AUTO PARTS TOTAL EXPENDITURES -REVENUES DEPT-SALES AUTO PARTS i DEPT-SALES GASOLINE I r DEPT-SALES OF OUTSIDE PURCH COGS-AUTO PARTS COGS ·GASOLINE r COGS-DIESEL COGS-OTHER FUEL COGS-OUTSIDE PURCH GAS COGS-OUTSIDE r TOTAL REVENUES PURCH DIESEL """" I - r l r ' r ,.. I \ . r VARIANCE City of Lubbock AUTO PARTS REVENUE AND EXPENDITURES ACTUAL ACTUAL ACTUAL 6MO FY 1992-93 FY 1993-94 FY 1994·95 -----------· ___ .. ____ .,. ___ _ ,..,..,. ____ ,.. ........ <237,342> <245,480> <160,757> ___________ .,. ......... _____ .......... ----------·- <237,342> <245,480> <160,757> 1,351,036 1,216,953 743,693 876,722 924,560 689,713 396,244 370,695 234,502 <1,226,707> <1,301,762> <657,636> <389,154> <400,935> <319,450> <359. 695> <389, 913> <272,655> <4,597> <3,121> <2,143> <350,917> <269,831> <194,633> <9, 382> <9,807> <5,686> ----------....... __ ... _.,. __ ... ___ .,. ______ .,..,. ____ 283,550 136,839 215,705 ------------------------------------ 46,208 <108,641> 54,948 271 BUDGET REVISED PROPOSED FY 1994·95 FY 1994·95 FY 1995-96 --------------·---·----------------... <264,069> <248,496> <243,060> --------------·----.............. -----.. ------ <264,069> <248,496> <243,060> 1,087,032 1,087,032 1,085,000 927,087 927,087 865,170 351,530 351,530 357,400 <1,300,000> <961,975> <922,250> <364,048> <364,048> <388,960> <50,000> <337,048> <359,695> <3. 362> <3,362> <3,500> <275,000> <275,000> <303,600> <9,500> <9,500> <10,540> ------------------------_____ ......... ,. ...... _ 363,739 414,716 319,025 _______ ,...._ __ .,. ------------------------ 99,670 166,220 75,965 CITY OF LUBBOCK MISSION To minimize short and Long-term cost of operating facilities and equipment used in service delivery to citizens. 5,308 5,694 8,549 8,457 10,884 14,786 15,150 16,750 56,791 47,992 50,417 49,089 0 0 10,432 0 0 (1,904) 0 0 TOTAL 237 342 482 248 060 836 0 II 507 2 2 2 Parts \olorlcer I 503 3 3 3 Equipment Service \olorlcer 802 Coordinator .5 Secretary .5 OTHER EMPLOYEES: TOTAL 7 6 272 ,.. I l r r ,... ' r I l ,.. ,... I ! r !"""' . r r r r r CITY OF LUBBOCK 1. Provide quality and adequate supply of Auto Parts in inventory to minimize down time for repairs. • Purchase Original Equipment Manufacturer (OEM) parts and first line parts at a competitive price. • Develop Daily Inventory Reports. 2. Improve the Quality of Service for our Technicians and other city departments. • Enter Fleet Maintenance tickets and counter tickets <M and C) at the time of service • Cross train all parts specialist on daily operations. • Parts Specialist to attend training class when available. 3. Work with Information Services to evaluate new technology such as bar coding. • Computer invoicing on C·Tickets. • Bar coding Parts Inventory. 4. Provide adequate inventory of fuels (Unleaded, diesel, propane for daily operation and emergency). • Monitor fuel levels daily. • Provide night time refueling to departments when requested. Line items on M type orders M Type Order Fleet Maintenance Repair Line items issued on C type orders C Type Order front counter customer Orders out of stock Average number of annual inventory turnovers Fuel distribution in gallons: Unleaded • City fuel sites Diesel • City fuel sites Propane • City fuel sites Unleaded • Outside fuel Data Fleet (Contract) Diesel -OUtside Fuel Data Fleet (Contract) Special orders non-stocking items Inventory items with no activity within last 6 months Increase or decrease in total inventory value Dollar value of parts sales Year ending Parts inventory Obsolete inventory Average cost isavings of Parts retail Percentage of orders not filled 40,000 26,000 1,600 3.5 4001( 500K 6,000 400K 10,000 1,800 30 8% N/A N/A N/A N/A N/A 273 40,000 40,000 25,000 25,000 1,600 1,600 3.5 3.5 4001( 4001( 500K 50 0K 10,000 10,000 3001( 300K 10,000 10,000 1,800 1,800 30 30 8% 8% N/A N/A 230,000 200,000 N/A N/A N/A N/A N/A N/A 35,000 23,000 1,300 3.5 442,000 528,963 6,140 345,000 15,500 2,080 1,080 12% 1,085,000 200,000 1,000 sox 10X No Text r r-INTERNAL SERVICE OPERATIONS . r l DESCRIPTION ----------------------~--~--- EXPENDITURES r-· COMMUNICATIONS TOTAL EXPENDITURES r REVENUES DEPT-COMMUNICATION SERVICES i TOTAL REVENUES 1 r r r~ i ' ,.. ! r-l r r r ..... I ! r 1 • City of Lubbock COMMUNICATION REVENUE 1IND EXPENDITURES ACTUAL ACTUAL ACTUAL 6MO BUDGET FY 1992-93 FY 1993•94 FY 1994-95 FY 1994-95 _ .... ,... ........................ -·--... --.... ----... -----------__ ............................ <1,310,056> <1,286,487> <1, 034, 390> <1,424,996> __ ..,_.,...,. ................... ............ __ .,.. __ ... __ __ ,._ ... _.,...,. __ ... _ _.., __________ <1,310,056> <1,286,487> <1, 034' 390> <1,424,996> 1,300,736 1,260,220 1,041,993 1,424,996 __ .. _________ ------------------------------------ 1,300, 736 1,260,220 1,041,993 1,424,996 __ .,.,.. ________ _________ .,. __ ___ ,....,. ______ ... ---------·-.. <9,320> <26,267> 7,603 0 274 REVISED PROPOSED FY 1994-95 FY 1995-96 -................... ____ ... ---------·-- <1,448,585> <1,649,763> ----------...... ____ .,. ... ______ <1,448,585> <1,649,763> 1,448,585 1,649,763 _ ______ ... ____ ........ ----·---- 1,448,585 1,649,763 _______ ..,,.. ___ _____ ,. .................. 0 0 CITY OF LUBBOCK MISSION To provide the vital link between citizens and the public safety departments within the City of Lubbock organization, through the effective operation of the public safety radio system, 9·1·1 emergency telephone equipment, and comprehensive telecommunications management. $1,166,313 $1,273,140 11,872 17,840 17,877 11,756 10,855 114,918 117,726 123,421 0 0 23,329 REIMBURSEMENTS (924) (2,765) 0 2,832 126,021 5,656 0 TOTAL $1 310 056 $1 585 $1 649 SBA 312 1 1 308 1 1 1 407 1 Communication Shift Supervisor 306 5 5 6 Communication Training Officer 305 1 1 Public Safety Senior Dispatcher 409 4 4 4 Public Safety Intermediate Dispatcher 408 8 8 8 ic Safety Dispatcher 406 11 11 16 tiffed Public Safety Calltaker 405 3 3 3 fc Safety Calltaker 404 5 5 6 TOTAL 41 41 48 275 r ,.. j r r r ,.. ! l r r r r r""' i r .... ,.. I r ' . ' l I CITY OF LUBBOCK 1. Enhance the provision of services to the citizens of Lubbock by ensuring timely response to emergency calls for service. • Fully staff necessary calltaker positions during peak workload shifts • Secure up-to-date E9·1-1 equipment through the Lubbock Emergency Communications District • Secure up-to-date fire paging system 2. Increase pollee officer safety through provision of expanded radio communications • Implement a second primary police channel for peak workload shifts 3. Improve all aspects of communication throughout the City organization by providing cost effective radio, telephone, paging and cellular phone services. • Fully implement the 800 MHZ radio system • Implement most advantageous proposals regarding the City organization telephone system, invoice audit, cellular service, and long distance services 4. Maintain training levels of Communications Center staff to comply with certification requirements and ensure provision of quality services • Provide increased staff development and training opportunities • Train and certify shift-level staff involved in training new employees Communications Transactions SWB Calls 676,031 686,896 520,000 525,000 Pollee Calls 183,690 200,352 195,000 200,000 9·1·1 Calls 71,552 80,910 80,000 85,000 Fire Calls 4,763 5,091 5,700 5,750 Other Public Safety Calls NA 420,628 550,000 555,000 Paging 6,468 6,092 3,500 3,300 Total 942,504 1,399,969 1,354,201) 1,374,050 TLETS Audits 12 12 12 12 Dispatch Time (Minutes) Pollee (Emergency Calls) 1.5 1.5 1.5 1.5 Fire .5 .5 .5 .5 EMS Transfer .25 .25 .25 .25 9·1·1 Calls Answered within 5 seconds NA NA NA 95X City Telephone Calls Handled within 5 seconds 98X 98X 98X 98X Telephone service provided within 15 days from date service order issued 90X 99% 99% 99% Publfc Safety Communications Personnel Certified 87X 86X 8SX 90X 276 No Text r ~INTERNAL SERVICE OPERATIONS ,.. ! DESCRIPTION • ~---------------------------- EXPENDITURES r RAOIO SHOP I TOTAL EXPENDITURES rREVENUES DEPT-SALES RAOIO PARTS DEPT-SALES LABOR r C:OOS-RAOIO SHOP TOTAL REVENUES r ! ! ' ,.. r r r ,... I r r VARIANCE City of Lubbock RAOIO SHOP REVENUE AND EXPENDITURES AC'l'tlAL ACTUAL ACTUAL 6MO BUDGET REVISED PROPOSED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 __ ,.. ____ ..,. ____ -·-------... --_ ,.. ________ ,._ ........ ______ .. __ _____ ,...., _____ ---------·-- <188,895> <116,267> <100,146> <137,757> <135,603> <146,357> _.,._.,. ________ _ .,..,. ________ .., ---------... --------------__ .., ____ ,...,.,..._ ... ------------ <188,895> <116. 267> <100,146> <137,757> <135,603> <146,357> 185,138 ~7,768 48,975 47,366 47,366 47,366 153,259 136,675 97,570 136,900 136,900 136,900 <168,30'7:> <76,022> <45, 330> <43,066> <43,066> <10,000> ... .,. ______ ,.. ___ ------·-----... ----------· ... -----------______ .,..,. ____ ----------...... 110,090 148,421 101,215 141,200 141,200 174,266 ,.. ______ .., ____ ------------_________ ........ ------------------------........................... ___ <18,805> 32,154 1,069 3,443 5,597 27,909 277 CITY OF LUBBOCK MISSION To minimize the short and long-term costs of operating facilities and equipment used in service delivery to citizens. $169,221 $104,164 $116,943 2,816 2,193 4,330 5,940 2,152 4,805 9,198 8,098 9,525 CAPITAL OOTLAY 1,828 0 2,154 REIMBURSEMENTS (108) (341) 0 4,023 3,657 14,674 1,565 0 TOTAL $146 358 FULL TIME: Senior Electronic Technician 310 1 0 0 Electronic Technician III 515 0 0 1 Electronic Technician III 513 2 2 Electronic Technician I 508 1 4 3 3 278 .... I r .. ,... i r r .... I i -l r ,.. r f ; I r I r-' r ; . .... CITY OF LUBBOCK 1. Improve the quality of service and repair of the City•s equipment. • Decrease outages by performing preventive maintenance on the infrastructure. • Provide quick and efficient service turnaround. 2. Improve communication with all departments. • Make available a maintenance summary report for departments • • Insure promptness in answering all questions directed to the Radio Shop. 3. Improve the decision making process by considering factors that effect short and long-term cost. • Evaluate quality of parts and equipment. 4. Strive to provide the most reliable and state of the art communications. • Monitor and assist with Implementation of the 800 Mhz project. • on a quarterly basis locate and identify failure rates of replacement parts and equipment in excess of 1SX. • Work with Information Services to implement the 800 Mhz system beginning Installation in the first quarter. 5. Improve Internal communication. • Establish weekly shop meetings. Perform quarterly preventive maintenance Radio system Automated fuel system Emergency power sources Turnaround within 24 working hours Develop maintenance summary report during the first quarter In service rate to be achieved 100X 100X 100X N/A N/A N/A 279 100X 100X 100X 100X 100X 100X 100X 100X 100X N/A 93X sox N/A N/A 100X N/A N/A 95X No Text ,.. l r INTERNAL SERVICE OPERATIONS r ---------~~~~~~~~~~--------- r ' - EXPENDI'l"tlRES WAREHOUSE TOTAL EXPENDITURES REVENUES DEPT-SALES/GENERAL STORES COOS-GENERAL STORES r TOTAL REVENUES r VARIANCE ' -' r l ' ,.,. I i r r r ,... ! -l ' r ! ,_ City of Lubbock WAREHOUSE REVENUE AND EXPENDITURES ACTUAL ACTUAL ACTUAL 6MO py 1992-93 FY 1993-94 F'i 1994-95 __ .. ________ .., ......... _ ... _,.. _____ ................................... <295,035> <266,819> <204 ,6!12> ______ .,. ___ ..... ------------------------ <295,035> <266,819> <204, 692> 2,500,904 2,585,422 1,731,800 <2,326,414> <2,409,622> <1,564,180> ----------.. ---... --... --... --... ------·---·- 174,490 175,800 167,620 ................ _______ ................................. -----------· <120,545> <91,019> <37,072> 280 BUDGET REVISED PROPOSED FY 1!194-95 FY 1994-95 FY 1995-96 ----------------...................... -----·------ <274,516> <274,516> <297,400> ----------.... ------------------------ <274,516> <274,516> <297,400> 2,557,500 2,557,500 2,280,000 <1,932,035> <2,474,495> <1,982,600> ------------------------------------- 625,465 83,005 297,400 ............... --.. ·---................................... _ _____ ........ ___ 350,!149 <1!11,511> 0 CITY OF LUBBOCK !!!!l.Qt! To receive, store , issue and maintain proper stock levels to support user requirements and safeguard and properly account for all material stored at the central warehouse. $195,264 $196,941 $206,144 6,856 5,783 5,300 8,349 9,344 17,971 OTHER CHARGES 56,601 62,448 62,515 CAPITAL OUTLAY 0 0 5,470 REIMBURSEMENTS 0 (252) 0 0 FULl TIME: Superintendent Of Warehousing 309 Senior Account Clerk 407 Storekeeper 504 Warehouse Leader 507 Warehouse Worker 503 2 2 2 TOTAL 6 281 ,.. ' r ; l ,.. I ,.. ' [ ' r r ,.. -! ~ I l ,.. i -! ' r I ' . r r r I ,.. ' i . r I CITY OF LUBBOCK 1. The primary goal fs to provide user departments with top quality service and material availability within the capability of the warehousing department. 2. Set order points at a three months supply Cor less for items on blanket order) on all A and B items from the A· B·C· analysis report. 3. Be very responsive to LP&L needs for long lead time items even though the regular order point/order quantity guidelines are exceeded. Lead time on many items exceeds 26 weeks. 4. Develop a no usage report based on usage history. The information developed will be used to isolate and dispose of obsolete inventory. 5. Add additional items to the collection of recyclable items at the central warehouse currently aluminum, mixed copper and scrap iron and collected and periodically sold brass, tin and bare copper wire bins will be added. Receipts Of Items Into Inventory 3,053 3,540 3,600 3,400 Requisitions For Items From Inventory 35,117 36,204 34,000 34,000 Credit Memos Processed For Returned Items 1,175 1,640 1,200 1,200 Average Number Of Inventory Turnovers 1.05 1.85 2 2 Units Handled (Receipts, Issues And Returns) 1.740ML 1.859ML 1.900ML 1.900ML Requisition Line Items Entered Into Purchasing System 1,967 1,855 1,000 1,000 Requisitions Filled Prior To Need Date 372 277 260 260 Stock OUtages Prior To Restock Arrival 688 694 600 500 Items Added Or Deleted From Inventory 106 94 80 80 Orders Filled On Demand 98X 98X 94X 98X lncrease(Decrease) In Total Inventory Value <3.6%> <30.0%> <4.0%> <1.0%> Dollar Value Of Cycle Inventory Adjustments 0 26,110 30,000 25,000 Run Hours For Material Handling Equipment 841 933 800 750 Dollar Value Of Active Inventory 1.9MM 1.2MM 1.2MM 1.2MM Dollar Value Of Reserve Inventory 530,000 520,000 500,000 425,000 282 No Text r City of Lubbock PRINT SHOP REVENUE AND EXPENDITURES r-INTERNAL SERVICE OPERATIONS ACrtJAL ACTUAL ACrtJAL 6MO BUDGET REVISED PROPOSED -DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 -----·----------------------- ______ .., _____ ------------------------------------------------------------ EXPENDITURES r PRINT SHOP <211,925> <237,444> <191, 821> <252, 768> <253,240> <242,103> ----------·-............... _ .................... ------------ _.,. ________ ,.._ .......... _ ... ___ .,..,. ... .......... ________ TOTAL EXPENDITURES <211, 925> <237,444> <191,821> <252,768> <253,240> <242,103> -I REVENUES DEPT-SALES OFFICE SUPPLIES 292,657 276,634 222,630 300,586 300,586 305,000 DEPT-SALES PRINTING/*R SHOP 264,858 305,625 210,625 290,688 290,688 300,000 r-I DEPT-SALES XEROX PRitllTING 143,455 60,365 39,977 176,332 176,332 60,000 I DEPT-OUTSIDE PRINT SALES 0 2,964 0 0 0 0 DEPT-MAILROOM HANDLI~G 0 0 17,888 23,850 23,850 23,850 ,... COOS-OFFICE SUPPLIES! <254,651> <237,859> <191,599> <256,414> <256,414> <260,000> COGS-PRINTING SUPPLIES <182,614> <180,543> <117,969> <200,000> <141,780> <170,000> _____ .,._ ... __ .. _ ______ ,.. _____ ________ ........... _______ .., ____ ____ .., _______ ------------ TOTAL REVENUES 263,705 227,186 181,552 335,042 393,262 258,850 - --------·--------·------_.,. ...... _ ..................... -------·--·------·------ _____ ... ______ VARIANCE 51,780 <10,258> <10,269> 82,274 140,022 16,747 -' -I ,.. ! ; ' -r r r i [ r I r r-283 CITY OF LUBBOCK MISSION To prudently manage City assets and deliver quality, cost-effective support to departments providing direct services to citizens. 3,885 2,909 49,048 20,045 34,025 36,662 75,112 65,656 66,292 CAPITAL OUTLAY 0 6,000 20,533 2,000 REIMBURSEMENTS (126) (780) 0 0 S21 445 $253 240 103 PERSONNEL SCHEDULE JOB ACTUAL REVISED AUTHORIZED GRADE 1993·94 1994·95 1995·96 FULL TIME: Print Shop Supervisor 304 1 1 1 Communications Officer I 406 3 1 1 Office Supply Clerk 404 1 1 1 Offset Equipment Operator 506 1 1 1 Material Handler 404 1 1 1 " OTHER EMPLOYEES: TOTAL 7 5 5 284 r \ ' r ! ,. I r r ' r L , .... . r ' ,... I I r ' r -' r CITY OF LUBBOCK 1. Provide quality economical printing and copying, office supplies and mall services to all departments. 2. Continue to provide cost effective printing and topyfng to other government entities at a profit to the City. 3. Deliver all internal end external matt within 24 hours. 4. Provide office supplies at or below private market cost fn a convenient method (on location delivery). Printing and copying sales $264,858 $305,625 $305,000 $290,000 Xerox copier (dept. copier) sales S143,455 S60,329 $55,000 S50,000 Office supply sales S292,657 $276,634 $270,000 $300,000 Printing impressions 2,423,359 2,060,580 2,000,000 2,000,000 Sales to other government entities 0 $27,876 $25,000 $30,000 285 No Text ,... ,.. i r ' INTERNAL SERVICE OPERATIONS DESCRIPTION !"""EXPENDITURES I BUILDING SERVICES ~TOTAL EXPENDITURES r- 1 ,... REVENUES DEPT-BLDG SERVICES ADMIN FE TOTAL REVENUES l VARIANCE r r r- ' i r i - r I ~ . City of Lubbock BUILDING SERVICES REVENUE AND EXPENDITURES ACTUAL FY 1992·93 <75,574> -------.. ---- <75,574> 18,133 ------------ 18,133 ------------ <57,441> ACTUAL FY 1993·94 <112,455> _____ ..., ______ <112,455> 117,956 -----··----- 117,956 __ .,. ________ ,.. 5,501 ACTUAL 6MO BUDGET FY 1994-95 FY 1994·95 <107,112> <134,679> ...... -------··-_______ .,...., ___ <107,112> <134,679> 112,232 134,679 ------------ .., ___________ 112,232 134,679 ------------------------ 5,120 0 286 REVISED FY 1994-95 <140,022> ------------ <140,022> 134,679 ------------ 134,679 _ ,.. _____ ............... <5,343> PROPOSED FY 1995-96 <204,975> -------·---- <204, 975> 204,975 ------------ 204,975 ----......... _____ 0 CITY OF LUBBOCK MISSION To minimize short and long-term costs of operating facilities and equipment used fn service delivery to citizens. CAPlTAL OUTLAY REIMBURSEMENTS TOTAL FULL TIME: Building Services Manager Building and Energy Management Administrator Secretary Facilities Manager OTHER EMPLOYEES: 287 (10,961) $75 575 311 310 405 (6,371) $112 1 , 0 3 2,120 0 16,970 17,001 0 0 0 0 $204 975 0 3 4 ,... l r r r I r ' r r r I r I r I r ,... ' r r ..... . I r r l ,r 'I _,_ CITY OF LUBBOCK 1. Improve the supervision and planning of construction and major facility maintenance projects. Establish a ConstructiontFacilfty Manager position. • Develop a comprehensive P.M. Program for all City facilities. • Update P.C.M.F. Model. Develop a well articulated strategy for getting where we need to go (5·10 years). 2. Jmplement Asbestos Management Program. Achieve state certification for one employee. • Set up recordl::eepf ng. • Jnspect each City facility amually at a mininun. Capital Projects contract documents developed 20 19 Monitor approximately 17 annual State required 0 0 elevator inspections Monitor approximately 20 boilers which require State 20 20 inspections 288 19 25 0 17 20 20 No Text -I -. I : · INTERNAL SERVICE OPERA IONS DESCRIPTION ,_ EXPENDITURES BUILDING MAINTENANCE TOTAL EXPENDITURES r- REVENUES BLDG MAINTENANCE GES r I TOTAL REVENUES t ,.. r I i" t -i r VARIANCE r I r r \ r City of Lubbock BUILDING MAINTENANCE REVENUE AND EXPENDITURES ACTUAL ACTUAL ACTUAL 6MO FY 1992-93 FY 1993-94 FY 1994-95 ------------------------------------ 0 0 0 ------------------------------------ 0 0 0 0 0 0 ------------------------------------ 0 0 0 ------------------------------------ 0 0 0 289 BUDGET REVISED PROPOSED FY 1994-95 FY 1994-95 FY 1995-96 ------------------------------------ 0 0 <736,325> ------------------------ ------------ 0 0 <736,325> 0 0 736,325 ------------------------------------ 0 0 736,325 ------------------------------------ 0 0 0 CITY OF LUBBOCK !!!!llQH To minimize short and long-term cost of operating facilities and equipment used in service delftvery to citizens. CHARGES CAPITAL OOTLAY REIMBURSEMENTS FULL TIME: Building Services Supervisor Building Maintenance Tech II Building Maintenance Tech I 290 306 508 506 1 2 5 8 so 1 2 5 8 0 325 2 s 8 r r ,.. ,.. ! ,.... r- 1 l r -f r - -I i ' r ' - 2. CITY OF LUBBOCK .. .,r:nur..-.. ,mllty of equipnent, tools, and services. Inventory control/recordkeepfng. nvf•n-r•~rv of tools and equipment. Improve llty of staying current wfth fndustry.changes. • lmprovelstill level of maintenance personnel. I • Develop;HVAC test lab. 3. communica~e to employees that they are valuable and their work fs valuable. Square feet of buildings maintained 934,000 515,611 Square feet maintained per Technician 82,230 82,230 Cost per square foot .93 .69 Number of work orders completed 16,000 16,000 Number of days lost due to injury 0 41 Number of inservice major equipment failures 0 0 291 575,611 550,517 82,230 78,645 .75 .77 16,150 16,150 16 30 0 0 No Text ,.. I t r r INTERNAL SERVICE OPERATIONS DESCRIPTION --------~--------·----~------ ,..EXPENDITURES l l CUSTODIAL SERVICES ,_TOTAL EXPENDITURES I ' '· REVENUES CUSTODIAL CHARGES TOTAL REVENUES ,.. • ; ,VARIANCE .... ! ' - ,.... I I ' ,.... I j • ,... I ' r-j ,.. ' f r City of Lubbock CUSTODIAL SERVICES REVENUE AND EXPENDITURES ACTUAL ACTUAL ACTUAL 6MO BUDGET REVISED PROPOSED FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 0 0 0 0 0 <505,895> 0 0 0 0 0 c505,895> 0 0 0 0 0 505,895 0 0 0 0 0 505,895 0 0 0 0 0 0 292 CITY OF LUBBOCK MISSION To minfmfze short and long·term cost of operating facilities and equipment used fn service delflvery to citizens. MAINTENANCE OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS TOTAL Building Maintenance Supervisor Custodian 293 so 302 501 so 18 so 1 18 19 $418,454 48,247 2,811 36,383 0 0 S505 895 17 r pa. pa. ' ; .... I r- ,... r i ,... I ' r c r r r . r CITY OF LUBBOCK 1. Increase FOoperatfon from departments to better achieve our assigned missions. • Conduct a Customer Satisfaction Survey. 2. • Evaluate and iq>lement the results of the survey. Investigate labor saving equipnent for Custcdial operations. Square feet of buildings cleaned Square feet cleaned per custodian Cost per square foot Number of special requests performed Number of days lost due to injury 294 521,705 23,174 1.20 1,520 60 424,315 23,573 1.07 1,520 0 424,315 429,537 23,573 25,267 1.14 1.15 1,520 1,520 3 45 No Text r r • INTERNAL SERVICE OPERATIONS r DESCRIPTION ----------------------------- ,_EXPENDITURES I INFORMATION SERVICES ' ~ TOTAL EXPENDITURES Jl..EVENUES ,.. I ,... l ,... - r r r r r-i .... ) l>EPT-GEN DATA PROC s:vcs DEPT-OUTSillE DP SERVICES TOTAL Jl..EVENUES VARIANCE City of Lubbock INFORMATION SERVICES REVENUES AND EXPENDITURES ACTUAL FY 1992-93 ACTUAL ACTUAL 6MO BUDGET FY 1993-94 FY 1994-95 FY 1994-95 -----------------.................. __ .,..,. ____ ... ___ .....,.. ... _________ <2,197,999> <1,975,319> <1,546,106> <2,207,989> ------------------------------------------·----- <2,197,999> <1,975,319> <1,546,106> <2,207,989> 2,399,277 2,158,319 1,682,533 2,207,989 0 1,492 0 0 ................................. ------------- __ .,. _________ _ .............................. 2,399,277 2,159,811 1,682,533 2,207,989 ________ .., ___ ___ ,.. ________ ............ ______ .. _ ------------ 201,278 184,492 136,427 0 295 REVISED FY 1994-95 ------------ <2,205,589> ------------ <2,205,589> 2,207,989 6,893 _______ ... ____ 2,214,882 -----------... 9,293 PROPOSED FY 1995-96 -----·------ <2,236,925> ------------ <2,236,925> 2,229,963 6,962 ------------ 2,236,925 ------------ 0 CITY OF LUBBOCK MISSION To provide computer systems for organizing and processing past, present and projected data/information in support of city government operations. Maintain 19 computer based systems on three IBM AS400 1s, seven IBM RISC/6000•s, three public safety systems (Police, Court & Dispatch) on DEC mini-computers and sixteen local area networks. Support over 60 different types of PC applications on approximately 600 micro-computers networked throughout the City government. PERSONAL SERVICES $1,035,330 $1,140,168 $1,032,770 $1,107,207 SUPPLIES 78,683 68,989 64,280 57,300 MAINTENANCE 487,663 466,860 506,163 533,136 OTHER CHARGES 596,323 242,509 463,776 469,483 CAPITAL OUTLAY 0 57,158 138,600 69,800 REIMBURSEMENTS 0 (365) 0 sz 197 999 926 rector, Information & Communication Services SBA Programmer Analyst 308 1 2 2 Systems Analyst 313 0 1 1 Systems Programmer 311 0 0 Senior Programmer Analyst 310 4 4 4 Lead Programmer Analyst 311 4 3 3 407 1 1 406 0 0 408 3 4 3 Computer Operator 409 1 310 1 313 1 & Programming Supervisor 315 1 307 3 2 2 1 1 1 TOT 24 23 22 296 r l - r ' ' r-! r-I r ,. I - ,... l r r ,. [ r I ,... [ r 1. 1, ' Continue ~ong Range planning and Implementation of a communications infrastructure incorporating telecommunications, fiber optics, 800 MHz radio, 900 MHz radio, and other RF Spectrums. Seek cooperative funding sources end develop usage plan for the Infrastructure. 2. Perform all computer operations without human Intervention from 5:00P.M. to 6:00 A. M. and eliminate the need for the Computer Operations area of Information Services. 3. Implement! the Contract Management System. 4. Integrate GIS data and maps with the City's Planning System end coordinate the integration with the Appraisal District and 9·1·1 District. Help line Call Sheets LP&L System Users Financial System Users Public Safety' System Users Electronic Ma.f l System Users Library System Public Access Terminals Network Users' Planning/Codes/permit System Users 0 0 0 0 0 0 0 297 4,750 50 125 135 725 21 867 15 3,330 3,497 60 63 460 483 556 584 830 872 40 42 1,108 1,163 110 116 CITY OF LUBBOCK MISSION To Identify and assist fn resolving of environmental issues; provide regulatory compliance oversight, guidance and monitoring; cooNdinatlon of policy, technical and legal activities to develop effective environmental strategies; monitoring of environmental legislation; and apprising the City Manager's office of situations, potential situations and corrective measures, in a cost effective and Innovative manner. TOTAL so 806 0 0 298 so 0 0 $80,091 10,262 0 22,840 1,000 0 $114 193 2 - - - - - - - - ,... r j ·r I ' - r r"' ! CITY OF 'LUBBOCK Ensure conpliance by all City Departments with ell envirorrnental requirements promulgated by the Envirorrnental rotection Agency, Texas Department of Health, end the Texas Natural Resources Conservation Commission, to attain the City Manager•s Goal of achieving 100 percent environmental conplfance. 1. Coordinate asbestos and lead regulation compliance issues, including staff training programs construction/demolition agency notification compliance, and assessment of 250 City Structures. 2. Develop end implement procedures for buying or accepting real property that include assessment for envirorrnental risk. • Coordinate the efforts of Solid Waste, Fire, Emergency Management and Envfrorrnentel Inspection Departments to appropriately handle abandoned hazardous waste. • Coordinate the efforts of Fire, Streets, end Emergency Management Departments to appropriately handle fuel and antifreeze spilled on City streets folowing vehicle accidents. Implement end coordinate en Envirorrnental Conpliance Advisory Board to provide mnagement overview of operations of the entire City organization as they affect environmental issues and to develop an organizational risk assessment. • Develop a~ implement a Municipal Hazardous Materials Inventory and Exchange Program to allow recycling of hazardous Materials by other departments, and proper disposal of materials that cannot be recycled. N/A N/A tl/A of enforcement actions successfully addressed N/A N/A N/A of specific City Structures inspected for status every 180 days N/A N/A N/A N/A N/A N/A l 'contacts pertaining to environmental lance issues fines or penalities for environmental olations, all departments N/A N/A N/A of Texas Hazard Communication Act Compliance J nspect Ions ' N/A N/A N/A 299 90X 90X 90~ 20 650 125,000 70 No Text - -- L } I-I I~ r ' ,_ 1~.· ' ' ,.... I I I. I ... ....._... ... SELF-INSURANC,E FUND l l I -I ~~ I - ! - -' ' - -,_ - -l I L r r -I - - .,.. f . r - - SELF INSURANCE FUND PROPOSED 1995-96 BUDGET Overview The Self Insurance fund was established to account for the self insurance general liability, health claims, and worker's compensation liability. There are two functions in self insurance: one is the workers compensation, liability insurance and other commercial insurance monitoring, and the other is health related administration, reinsurance, claims, personal accidents, and special projects. Within the Self Insurance workers compensation area, safety is the major focus. This year an additional person is being added to the center to assist with safety training, as well as with safety audits throughout the city organization. Another change this year was to break out health administration from the self insurance center. This will clarify those charges strictly health related and those that are related to workers compensation or liability insurance. 300 No Text -City of Lubbock HUMAN RESOURCES REVENUE & EXPENDITURES ·-SELF-INSURANCE FOND ACTUAL ACTUAL ACTUAL 6MO BUOOET REVISED PROPOSED -DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 ---------·---------------------------·------------... ·- ________ .., ___ --·--------- _____ .. ______ ------·----- EXPENSES -SELF INSURANCE FOND <96,131> <90,135> <110, 006> <142,!162> <142,23!1> <145,021> ----·-... ----· _____ ,...,.,._ ...... _ ................................... ---------------------·-------"'------ TOTAL EXPENDITURES <96,131> <90,135> <110,006> <142,962> <142,23!1> <145,021> REVENUE -PREM WORKERS COMP 2,037,710 2,137,741 1,604,966 2,129,976 2,129,976 2,12!1,976 PREM WORI<ERS COMP PREMIUMS 223,229 580 0 0 0 0 PREM LIABLILITY PREM TO DEP 737,885 910,910 1,092,019 1,444,648 1,444,648 1,444,648 -................. --...... -... ------------ .,. ___________ .................................... ·-------............ ------------ TOTAL REVENUE 2,998,824 3,049,231 2,696,985 3,574,624 3,574,624 3,574,624 ------------ __ .. _________ ____ ,.. _______ -----------... _____ .,.. .................. ------------ VARIANCE 2,902,6!13 2,959,096 2,586,979 3,431,662 3,432,385 3,429,603 - - r - - - ,.. ' 301 CITY OF LUBBOCK MISSION To identify and coordinate programs and policies to minimize preventable losses fn all City operations. 3,120 3,130 5,692 5,718 1,065 161 861 775 9,011 7,106 17,381 21,740 0 0 723 501 REIMBURSEMENTS 0 0 0 0 TOTAL $96 132 $90 134 $1 145 021 Coordinator 309 1 its & Payroll Coordinator 310 0 1 0 Safety Specialist 307 0 0 1 Administrative Secretary 407 .5 .5 OTHER EMPLOYEES: TOTAL 1.5 3 302 - - / - - - - - - - ,.. - - -I I -I . -. r-i ,... t r. 1. 2. CITY OF LUBBOCK Improve all working environments for employees• and citizens• safety fn all public areas. • Inspect 6 major work sites and public areas to assist departments with loss prevention. Reduce cost of losses and insure the financial stability of the self-Insurance fund. • Strive to Increase self-Insurance fund reserves through reduction of claims and costs • • Target departments which have a high Incidence of losses Indicated by previous years• costs. work with these departments to identify and target areas to minimize future losses • • Develop a consolidated management report on the status of the self-Insurance fund. 3. Insure the fair and equitable treatment of all individuals contacting the self-Insurance fund. • Continue to Include claims servicing contractor adjustors In City of Lubbock employee customer service training. Work site inspections conducted 10 12 6 Number of on·the·job injuries sustained 300 300 300 Number of los~ time injuries 116 110 115 Preventable vehicle accidents 59 57 53 DDC classes held 11 12 11 Number of liability claims processed 288 280 260 Days lost to injury NA 440 400 303 6 290 100 53 11 260 400 No Text - - SELF-INSURANCE HEALTH City of Lubbock Summary of Revneues and Expenditures Self Insurance • Health -AC'I'U.!\L AC'I'UAL 6MO AC'I'U.!\L Bt:JDGET DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 EXPENSES FOR SELF INS. -HEAL PAYROLL SUPPLIES I ,.. OTHER CHARGES 1- - - - - -' ,... r r-' I - TOTAL SELF INS HEALTH EXPENSE I I 0 0 0 0 0 0 0 0 0 0 0 0 ..... __________ ------------------------......... --------- 0 0 0 0 304 REVISED FY 1994-95 0 0 0 ___ ... ,.. __ ... _..,..,_ 0 PROPOSED FY 1995-96 47,573 385 1,240 ------------ 49,198 CITY OF LUBBOCK MISSION To identify and coordinate programs and policies to minimize preventable losses in all City operations. so so so 0 0 305 0 1,240 0 0 $49 198 - - - - ,.. - - - -- - - r r i II""" ' ,... ' )'- I CITY OF LUBBOCK 1. Enhance the Wellness Program through development and implementation of educational training and activities. • Plan and implement a Third Annual Employee Fitness Day. • Plan monthly educational programs to include a varted range of health issues. 2. Provide benefits training for the implementation of the new Benefits program. Number of weLLness activities held Number of benefits training sessions held 306 0 0 0 0 8 24 8 24 No Text -- -- - - - r i I I - - - ,... - - - ' ,.. r- 1 ,... '---'-............_.-;,:..-., __ .._ ............ .. ... .............. TRANSIT FUND l l l - - - - - - - - - - ,.. r ,.. r r I r- 1 . r TRANSIT ENTERPRISE FUND PROPOSED 1995-96 BUDGET Overyiew The Transit fund contains the City's contribution towards operation of Citibus routes, the demand response service, special services, subscription services, the Texas Tech subsystem, and the newly purchased trolleys. This fund operates to provide citizens of Lubbock with dependable and economical public transportation. Operations are funded by federal grants, state grants, fare box revenues, and a city contribution. City fixed route ridership has increased steadily since 1986-87 with 879,657 passengers to 1993- 94 with 1,137,083 passengers. Citibus estimates it will carry 1 ,205,54 7 passengers in 1994-95 and it is estimated that number will be 1,234,727 for 1995-96. Demand response service ridership is also up. Ridership in 1992-93 was 40,991 while ridership in 1993-94 was 45,793. The base fare for a fixed route is $. 75 and the fare for Demand Response Service is $1.50. The recovery ratio is 33.9 percent, which is the third highest recovery rate in the state after Brownsville and Laredo. Currfi!!ntly, the Transit Fund is operating the Downtown Transfer Center. This facility was constructed in downtown Lubbock to provide a sheltered transfer area for over 2, 1 00 passengers per day. The Transfer Plaza also allows for off street parking of buses, providing a safer traffic flow and passenger protection. Prop'osed 1995-96 Revenues and Expenditures The City's Total Contribution to the Transit Fund is $849,200 or 3.6 percent increase over approved 1994-95 budget. Citibus will not receive as many State Public Tran~portation Funds as anticipated for the upcoming budget year. Therefore, to make up fdr the shortfall, Citibus will delete two of the five vans due for replacement and move I the <Pity's share of the vans to operating assistance . The City will continue to assist with ~he purchase of new vans for the demand response operation. In other revenues, Citibus anticipates $49,000 or 4.4 percent increase over approved 1994-95 budget reverues. It is estimated that Texas Tech University routes will contribute approximately $38,525 of the increased revenue. Citibus aging fleet is an issue that is being addressed. Funding sources for the replacement of the 36 existing bus fleet have been identified. Delivery of the new bus~s is anticipated to be complete by September 1997. I 307 No Text -FISCAL YEAR 1 995·96 SUMMARY OF REVENUES AND EXPENDITURES -TRANSIT REVENUE FUND ACTUAL ACTUAL BUDGET REVISED PROPOSED -FY1992·93 FY199J.94 DESCRIPTION FY 1994·95 FY 1994-95 FY1995-96 REVENUES: -Grant Revenues: Federal Operating Assistance $1,313,864 $1,346,920 $1,399,085 $1,503,500 $1,500,000 State Operating Assistance 292,823 267,870 267,870 418,247 342,900 Federal Capital Assistance 546,738 80,930 336,800 349,298 685,600 -State Capital iAsslstance 0 0 0 0 0 Federal Plan~ing Assistance 0 28,000 52,000 52,000 56,800 State Planning Assistance 125,000 90,000 60,000 60,000 54,000 Other 100,236 0 139,200 139,200 0 ------------------Total Grant Revenue 2,378,661 1,813,720 2,254,955 2,522,245 2,639,300 -Contribution fr9m City: City Operating Assistance 604,011 646,778 722,125 639,000 663,600 City Capital Assistance 36,450 20,233 84,200 167,325 171,400 City Planning Assistance 0 7,000 13,000 13,000 14,200 -Total Contribution from City 640,461 674,011 819,325 819,325 849,200 Other Revenue: -Fare Box 626,745 632,872 667,000 665,210 670,000 Texas Tech University 394,119 403,297 423,500 418,750 462,025 Route Guarantee 22,911 28,975 24,000 27,503 31,475 -Total Other Revenue 1,043,775 1,065,144 1,114,500 1,111,463 1,163,500 Total Revenues: $4,062,897 $3,552,875 $4,188,780 $4,453,033 $4,652,000 -OPERATING EXPENDITURES: Operations $3,254,473 $3,326,712 $3,503,580 $3,672,210 $3,670,000 -Capital 683,424 101,163 421,000 516,623 857,000 Planning 125,000 125,000 125,000 125,000 125,000 Other 0 0 139,200 139,200 0 ,.... Total Operating Expenditures $4,062,897 $3,552,875 $4,188,780 $4,453,033 $4,652,000 Total Fund Expenditures $4,062,897 $3,552,875 $4,188,780 $4,453,033 $4,652,000 -Remaining aalance $0 $0 $0 $0 $0 =========== =========== =========== =========== =========== r-I r r ' ' r L ,... 308 I CITY OF LUBBOCK MISSION To provide efficient, safe and economical transit services and maintain the lowest fares possible, while improving services with minimal costs. Other Charges Capftal OUtlay Reid:lursements TOTAL of Maintenance/Maintenance Supervisor of Finance/Comptroller nfstrative Assistant istant to Manager of Finance it Planner Transportation Supervisor DRS Supervisor Trainee Administrative Secretary Assistant Accounting Specialist Bookkeeper Inventory Specialist Bus Operator Operator Scheduler Class A Mechanic Class B Mechanic Class C Mechanic/Tire Mechanic Equipment Service Supervisor Equipment Service Worker Building & Facilities Maintenance Worker Janitorial Supervisor Intern Custodian Total $3,379,473 683,424 0 $4,062,897 Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted Contracted 309 $3,451,712 101,163 0 $3,552,875 1 1 1 2 0 1 36 9 0 2 2 2 1 2 2 0 1 2 18 3 0 0 $3,936,410 . 516,623 0 $4,453,033 1 1 1 1 1 1 2 1 1 37 9 3 2 2 1 2 1 9 3 0.5 0.5 S3,'795,000 857,000 0 $4,652,000 1 1 1 1 1 0 2 1 37 9 3 2 2 1 2 1 2 10 3 0.5 0 - - -2. 3. - I :- CITY OF LUBBOCK alternative sources of funding to replace declining federal transit funds. various innovative funding sources. legislation to mandate the continuation of public transportation funding. Implement the most cost effective programs for complying with the Americans wfth Disabilities Act. Develop and Implement a systematic bus fleet replacement program. No Text ·- I i- ' 1- 1 I I- I I,... I, !I . I i I lr-' I ' i-1 i ' ! ,... . r. r ECON<llMIC DEVELOPMENT FUND . ' r .. 1 ~ ---..--~ ..,. .• ......,_ ..._...,. __ l - - - - - - - - - r I r r ' ' r"" i l • ECONOMIC DEVELOPMENT FUND 1995-96 PROPOSED BUDGET Overy jew The 1995-96 economic development budget allocates 3 cents to economic development. This is equivalent to 5.12% of the total tax ra~e. or $1,619,485. Business Development Support Services This banter provides services to existing businesses, in problem solving and expansion; allies1 , in response to inquiries and cooperative marketing efforts; and prospects, in following up on their progress and needs. This center also administers the City's enterprise zone programs and the Industrial Development Reserve, and provides research and data management in support of all of the above activities. This penter's operating budget remains flat for 1995-96 at $661,461. During 1994-95, a decision was made to close Reese Air Force Base. Funding for Reese retention efforts will now be re-allocated for Reese re-use efforts. This will be a major activity for this center during the 1995-96 fiscal year . Industrial Development Reserve Projected 1995-96 revenues and expenditures allow for an additional $1,053,888 to be placed in this reserve. Texas Tech Small Business Development Center/Contract Procurement Center The ~ity continues to fund the Texas Tech Small Business Development Center, which prov~des management/technical assistance and contract procurement assistance to the community's small businesses. The 1995-96 proposed budget remained in line with previous years at $153, 940; however, $53,171 was added as an expanded level package for International Trade activities. This brings the new total for both centers to $207,111. Cricket Baseball Ticket Surcharge Revt?nues generated from the Cricket Baseball Ticket surcharge is projected to be $50,000 for the 1995-96 Fiscal Year. The revenue is derived from the .50 cent surcparge from every home game Cricket ticket sold . 311 No Text -City of Lubbock SUMMARY OF REVENUES AND EXPENDITURES ECONOMIC DEVELOPMEN'I' FUND - EC DEVELOPMEN'I' INCEN'I'I~ i -ACTUAL ACTUAL 6MO ACTUAL BUDGET REVISED PROPOSED DESCRIPTION FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95 FY 1994-95 FY 1995-96 -------------------·*--~-----------------.................................... .................................... .. _________ ...... ------------.................................. _ REVENUES: -Eco Dev Allocation of Prop 1,618,771 1,510,640 1,489,080 1,489,080 1,489,080 1,619,485 Interest Income 0 195,137 120,713 100,000 120,713 252,975 Cricket Baseball Ticket Sur 0 0 0 0 0 50,000 -Tax-City Sales Tax 2,304,297 2,554,320 0 0 0 0 Contrib-From Other 0 0 4, 965 0 4,965 0 Contrib-From BCD 29,938 169 0 0 0 0 _________ ..,..,._ ------------................................... ................................. .,. ___________ -------------TOTAL REVENUES 3,953,006 4,260,266 1, 614.758 1,589,080 1,614,758 1,922,460 OPERATING EXPENDITURES: -Bus Development Support Ser 145,963 259,689 194,167 662,429 662,429 661,461 SBDC/Contract Procurement 142,225 142,270 71,178 0 142,355 207,111 ------------______ .................. ------------... -----------------------· ................................. -Total Operating Expenditur 288,188 401,959 265,345 662,429 804.784 868,572 OTHER EXPENDITURES AND RESE Airport Capital Projects 0 ,... 0 20,000 20,000 35,500 0 Debt Ser (Psychiatric Hospi 443,750 4,019,400 0 764,296 764,296 0 ----..................... _ ................................... .................................... __ ... __ ..,. ______ _.., ________ ....... ------------ Total Other Expend k Reser 443,750 4,019,400 20,000 784,296 799,796 0 -----------------------·-------------------------.............. _______ __ .,. ... ________ Total Fund Expenditures 731,938 4,421,359 285,345 1,446,725 1,604,580 868,572 I'"" _____ ............ ___ ___ ..,._..,_ .. ____ -----·------------------------------________ ,.. ......... ' Remaining Balance 3,221,068 <161, 093> 1,329,413 142,355 10,178 1,053,888 ,.. I'"" r ' !""" t ,, r -312 HOTEUMOTEL TAX PROPOSED 1995-96 BUDGET The City of Lubbock during the 1994-95 Fiscal Year evaluated the current distribution of the Hotel/Motel Tax and modified the allocations through a Council ordinance. The reallocation of the expenditures of the Municipal Hotel Occupancy taxes was approved with the following distribution: Civic Center Renovation and Marketing 2.000 cents· This will renovate the interior of the Civic Center to update the current 1970's look with newer aesthetics and functional improvements. Use marketing efforts to increase usage of municipal facilities. Convention and Tourism Bureau 3.000 cents The goal of the convention and leisure tourism is to increase hotel occupancy. Lubbock Arts Alliance .400 cent Dedicating funds to underwrite local visual and performing arts programs. Municipal Arts Administration .400 cent Need to build or renovate the existing facility that offers a suitable environment for the visual arts and visitor information center, with an allocation for administrative services to be focused on raising funds and programming. Visitor Information Center Administration .075 cent Central location for all information on what to see and do in Lubbock. This will be used for operating costs only. Funds from the Municipal Arts Administration will be used to help raise the funds to build this facility. Inbound Tourist Travel Airport Marketing .075 cent Focus on accessibility and position Lubbock as mini-hub of the Southwest. Visiting Participatory & Spectator Sports Marketing .800 cent Focus on recruiting spectator and participatory sporting events, promoting Lubbock as a viable music and film venue. Tourism Reserve Fund .250 cent This is a reserve where a portion of the tax fund will be put into a reserve to go toward special projects or unanticipated events that can only be allotted with Council approval. 313 - - HOTEL/MOTEL TAX - DESCRIPTION -REVENUE HOTEL MOTEL TAX 1-TOTAL REVENUE EXPENSES/EXPENDITURES ARTS AND RELATED ITEMS -CONVENTION AND TOURISM SPECIAL PROJECTS FOR PROMOT HOTEL TAX RESERVE GENERAL FOND 1"""' CONVENTION INCENTIVE ' CIVIC CTR RENOV & MKTING LUBBOCK ARTS ALLIANCE -MUNICIPAL ARTS ADMINISTRATI VISITOR INFO CTR ADMJNISTRA INBD TOUR TRAV AIRPORT MKTI VISITING PART & SPECT SPORT TOURISM RESERVE FOND DEBT SERVICE HOTEL & MOTEL -CIVIC CENTE TOTAL EXPENDITURES REMAINING BALANCE .... I I .... - i i ' - City of Lubbock Summary of Revneues and Expenditures Hotel Motel Tax -Economic Development 6MO ACTUAL BUDGET REVISED FY 1994-95 FY 1994-95 FY 1994-95 0 0 908,368 0 1,750,000 _______ ............... ................ -------_________ ..,._,.. ____ .,. ___ ..,_.,. _ ---·--··---- 0 0 908,368 0 1,750,000 0 0 64,883 0 125,000 0 0 421,742 0 812,500 0 0 301,130 0 25,000 0 0 36,264 0 62,500 0 0 51,907 0 100,000 0 0 32,442 0 62,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 562,500 0 0 0 0 0 _..,,.. ______ .. __ ----------------------...... ----------------------... - 0 0 908,368 0 1,150,000 -------·----__ ,.. ________ .,. _________ .. __ ................................. ............... ___ .., ___ 0 0 0 0 0 314 1,700,000 ------------ 1,700,000 0 731,000 0 0 0 0 371, 000 102,000 102,000 11,000 111000 187,000 68,000 0 105,000 .............................. __ 1,700,000 ___ .,... ________ 0 CITY OF LUBBOCK tJill!Qt! To provide support services, research support, and proposal packaging to existing business, to allies in response to inquiries, and to prospects in follow·up of their progress and needs for improved economic growth and conditions which make Lubbock and the region key competitors in the emerging global economy. CAPITAL OUTLAY REIMBURSEMENTS TOTAL stant Director iness Research Specialist Administrative Secretary OTHER EMPLOYEES: 315 , 1,930 984 23,540 1,051 0 S145,963 203 316 409 407 3,930 93,054 999 (174) $259,687 15,950 3,000 437,803 4,706 0 $662,429 1 1 187,383 15,950 3,000 447,509 7,619 0 $661,461 - - - - - - - - ,... - ,... - r r i ' ,... i I CITY OF LUBBOCK 1. Ensure existing businesses that Lubbock offers maximum opportunities for profit, resolution of problems and expansion of activity. • Provide 1local cCXIJ)anfes with afd In problem·solving, expansion needs and referral to other service providers. 2. Respond ASAP to requests for Information from businesses and Individuals Inside and outside the city. • Respond ,to information requests from ads, businesses and individuals wfthfn 48 hours of receipt. • Respond to prospect Information requests from state and regional allies and companies within 24 hours. • Respond to the requfr~nts of special proposals as quickly as practicabl~. 3. Cooperate ~ith regional and state allies to market the High Plains region and the City of Lubbock. 4. Administer1 the North and South Enterprise Zone Programs for the City. • Administer all applications for local and state Enterprise Zone incentive~. • Participate in state·sponsored training for Enterprise Zone administrators, and attend meetings relating to changes in zone regulations or procedures. Prepare !and publish all reports required and requested by the state, and make quarterly reports to City Council. • Work with all cCXIJ)anies Interested fn locating and/or expanding in one or both of the zones. • Publicize the zones and local incentives within the community, and provide Information on local incentives to the Department of Commerce for its publications. 5. Maintain timely follow·up of current existing and new business prospects. • Contact all current and future prospects from all sources on a monthly, quarterly or bi·annual basis as dictated by the timetable of the company, and the urgency of the company's search for an expansion or new location. 6. Provide research support through database maintenance, updates, on-line service connections, compilation of statistics and trends, and publication of standard and tailored presentations on the City and area. Maintain the existing database with updated material. Provf~e connection to on·lfne services, research documentation and library materials to assure rapid compilation of required statistics for all uses. Develop new and expanded data on trends relating to the needs of the programs being supported. Handle all l information from and all referrals from local ions. Problem·solving, referrals, counciling on expansion 48-hr. response to info requests Respond ASAP to prospect requests for proposals Follow-up on existing and new business requests Provide research and data support through maintenance of database and regular updates, producing pertinent info on trend$ as needed, publishing informational brochures for all uses, and handling all data requests from the gene~al public and local organizations. Work with companies interested in locating and/or expanding in one or both of the zones. 316 70 340 52 100X 100X 50 400 92 100% 100X 50 450 94 100X 100X 50 450 94 100X 100% CITY OF LUBBOCK MISSION The Small Business Development Center (SBDC) is the largest management and technical assistance program serving the small business sector in the United States. The Texas Tech University SBDC counsels and trains business people in all areas of operating a small business and provides comprehensive Information services and access to experts in a variety of fields. SBDC partnerships, programs and activities serving small businesses have contributed significantly to economic growth in every state. The Federal Government through the SBA matches local dollars raised for SBDC activities. 4,745 7,145 0 0 43,351 43,331 41,881 55,304 CAPITAL OUTLAY 0 0 0 0 REIMBURSEMENTS 0 0 0 0 $1 825 Director N/A .70 .70 .70 Assistant Director/Counseling N/A .so .so .80 istant Regional Director -International Trade N/A .00 .80 .80 Counselor N/A .70 .70 .70 MBA Counselor N/A .75 .75 .75 TTU SBDC Secretary N/A .75 .75 .75 TOTAL 3.70 4.50 4.50 317 - - - - - - - - - ,.... - - - I""' ,..... t ,_. 1. Create IMovative approaches to help existing companies expand their operations • • Continue to work with local, state and national govemment agencies to asalst small businesses In securing grants and low cost financing for business operations. • Provide a Technical Assistance Program to assist entrepreneurs with new lnvenllons and buslnessaa with retooling and redesign. • Provide the Texas Marketplace Network computer BBS system to assist small businesses In Increasing their product sales, accessing demo- graphic databases and accessing alate government bid llata. 2. Continue to p~vlde SBOC counseling programs to benefit the long term growth of Lubbock. • Provide one-on-one buslneas counseling services to both pre-ventun~ and existing bualnssses. • Counsel at least 450 new and .xlstlng clients In FV96 In all areas of business opersllons. 3. Conduct montNv education seminars through the SBOC for amall business development. • Organize and conduct at least 50 aemlnars In FVBS designed to enhance the level of management skills within the small business community. 4. Maintain and Pn>mote an export assistance program for small business. • Continue the development and expansion of the export assistance program to assist existing and pre-venture businesses In exporting their products on a regional, national and lntamational basis. I 5. Improve communications and cooperetion between all economic development organizations. ' • Disseminate to local businesses any Information on small business Issues by making public appearances and attending local small business committee meetings, organization meetings and any others deemed appropriate. 6. Provide technical assistance and product review to local businesses using resources available at Texas Tech University. • Maintain and expand a resource library for pre·ventura and small business owners to access as needed. • Use the research and laboratory facUlties at Texas Tech University to assist local businesaea to Improve and expand their operations. 7. To help create new businesses and new Jobs within the City of Lubbock which expand and enhance the economic health of the community. I • Help a1art at least 35 new buslness!IS In Lubbock In FVII6. I • Help c~te at least 70 new full time and 30 part time Jobs In Lubbock In FV96. AC'l.':t'Vrl'l!~ Ml!:UtlRES ACDVDYMEAStJBES CUEN'TS i:OIJNSELED 573 629 680 580 CUENTcOuNSEUNG HOURS 1476 1853 1750 1750 SEMINARS PRESENTED 55 74 70 70 SEMINAR AlTENOEES 1132 1317 1350 1375 PUBLIC APPEARANCES 32 37 30 32 PEBFOBMANC!; MEASURES I NEW BUSINESS STARTS 56 22 35 35 BUSINESS EXPANSIONS 12 17 11 11 JOBS CREATED: FULL nME 86 82 75 75 PART TIME 41 49 35 35 318 FUND: 1281 ECONOMIC DEVELOPMENT •. .,, .. ~ '. ~ ·:oJj\~}; SERVICE PROVIDeR: ;)H, ' .... · rEXAsll:cH uNsv~~srtvsao .MJHU:lli The lTU SBOC Contract Procurement Center was estabUshecf to help amall businesses win more contracta with Federal, Stata ancf local governments. The CPC provides technical services to assiet businesses In bid matches, blcf referrals, bid packaging, computarized l'lllleerch, llllll"ketlng analysis, quality control progrems and financing. The main focus of the progrem Ia to help small businesses achieve etablllty and new growth through the pursuit end securing of government contracts st ali levels. EXPENDITURE SUMMARY PERSONAL SERVICES $31,626 $31,1167 $32,1115 SUPPLIES $450 $4SO $4SO MAINTENANCE $0 $0 $0 OT11ER CHARGES S7,1124 $7,586 S7,401 CAPITAL OUTlAY $0 so so REIMBURSEMENTS so so $0 TOTAL S40,000 $40,003 $40,048 $33,3110 S480 $0 $7,416 so $0 $41,286 PERSONNEL SCHEDULE .·.xlB ·. ACTUAL ··· .... · ........ REVISED . AUTHORIZED I ,l·'; .. ,; ·.(:_:;:_>· ·:· : :'·:· ,-::· ·' : •.... · ~ ;.-~>·--. .. '.111113:-94 1994·115. _,;-· .. : :, 1994-95 FULL TIME: TTU CPC DIRECTOR n/a 0.110 0.115 0.110 TTU CPC COUNSELOR nle 0 0.25 0.90 OTHER EMPlOYEES: TOTAL 0.110 1.20 1.80 319 - - - - - - - - - r r - r - r ! - r f I - ,. CITY OF LUBBOCK 1. Maintain and maritet the Bid Procurement program to assist small companies to bid on government contracts • Successfully establish the CPC as an Integral part of the economic development effort In Lubbock. • Assist cobpanies In the Lubbock area In obtaining contracts worth $7.75 million or more every year which wlllaupport 70 new local Jobs. 2. Continue to m"ritet SBDC and CPC counseling progrems to benefit the long term growth of Lubbock. • Conduct at least 112 new client counsultations In FY96. • Make at least 121arge company on·slte visits In FYS6. 3. Assist local, s1ate and federal governments In maklng their contracts available to smelt businesses especially minority owned bualnessas. • Provide access to local stale and federei agencies to the Texas Marketplace procurement bulletin board. • Insure that all local, state and federal bids reach the required number of minority contrac:tora. 4. Conduct educ:atlonal seminars on Government Contracting throughout the year In Lubbock to Increase arnall bualnesses awareness and know- ledge of how to successfully bid for government contracts. 5. Increase the tec:hnic:alaophlstlc:atlon of local firms so that they are Increasingly capabla of being competitive In the government realm. i • Provide access to the Technical Assistance database network. • Provide access to technical capability appraisals to local businesses through the TTU College of Engineering. 6. Consistently retain jobs and create new jobs through businesses obtaining government contracts. • Help create at least 7D new Jobs In Lubbock In FY96. .. ' .· ·.•· .,':; ·>: .• ·• <.; ~~~ ; .1\C'l'UAL I · .. ·. ; .IC'1'0'l;L ' :,;, 1: '... . . . . ; MD.St.IIlll:S ~92~93 . . 1993-94.; '· . .. "•··· ,. ·' ! ACTMTY MEASURES NEW CUENT CONSULTATIONS 105 107 LARGE COMPANY ON..SrrE VISITS 10 9 SEM~ORKSHOPPAESENTATlONS 3 3 PUBUC APPEARANCES 6 5 PEBEQBMANCE MEASURE$ NEW MEMBERSHIPS/SERVICE USERS ACQUIRED 32 17 CONTRACTS AWARDED 110 145 ' CONTRACT DOU.AAS AWARDED $6,000,000 $5~00,000 NEW JOBS CREATED 75 69 320 1;:;';.; .~ ls94.-95 . f'<····.·, 112 12 4 8 40 90 $7,500,000 70 ',., .. ,. ·.·· .... :, I • . .. .ll?P.ROIII!:D I . ; .. ·,.; . . .,, .. '. ·'.. 1995-96 ·'. :. . . 112 12 4 8 40 90 $7,750,000 70 No Text ----------------------·--~~~ .................................. ~ .. --------r r COMMUNITY~DEVELOPMENT - - r - ? •-_.......__.,__I---,._ -..... _....... ~ lo ~-- r r r .... r- l l r r r l r . : -I l r ! r r ,w. ! -' I r r-' i. I ' r I Overview COMMUNITY DEVELOPMENT 1995-96 PROPOSED BUDGET The 1995-96 Community Development budget is comprised of two City functioning cost centers: Community Development Administration and Community Development Housing. The focus of the Community Development section focuses on improving the living 1environment in areas of Lubbock showing slum and blight by arresting decline and helping neighborhood residents secure and maintain a better way of life. Funding for the section's activities consist not only of Community Development Block Grants (CDBG) but grants for Emergency Shelter, HOME Investment Partnership Program, Homeownership for People Everywhere and Weatherization. Proposed 1995-96 Revenues and Expenditures i The ~. venue for the Community Development Fund is the grant funding that is obtained from the Department of Housing and Urban Development (HUD). These funds are used to operate the two main functions of the City of Lubbock's Community Development section. The Administration center is funded primarily through CDBG with only a portion (18%) being picked up by CDBG funded projects, Emergency Shelter and HOME grants. The Housing center is funded through split between CDBG and CDBG projects, HOPE and Weatherization. Total proposed operating expenditures are $480,225. This amount varies from year to year depending on the percentage of funds obtained from other grant funding sources and the amount of CDBG distributed to administration costs. .. 321 CITY OF LUBBOCK MISSION As part of the Community Development & Neighborhood Initiatives Department, the Community Development Section focuses on improving the living environment in areas of Lubbock showing slum end blight by arresting decline end helping neighborhood residents secure end maintain e better way of life. The Section's resources come from federal entitlement funds (i.e. the Community Development Block Grant, Emergency Shelter Grant, end the HOME Investment Partnership Program). The Section acts es e pass-through of funds end monitors the direct service providers end recipients for program performance end compliance es established by local, state, end federal guidelines. of salary end benefits paid by center 4423· , L(]IIITiclf>' ty Development • 18X paid by CDBG projects, Emergency Shelter end CDBG·Community Development Block Grant HOHE·Home Investment Partnership Program TOTAL 322 19,389 409 45,271 0 (54,001) 307 307 304 304 409 306 19,342 3,061 62,944 13,389 (13,553) 6 10,724 4,175 411100 12,000 1 1 1 1 6 9,700 750 37,160 0 S266 789 2 1 0 6 ~ r r r r r I r ,... ) • ,... ,... I r I I ,... I r -r r I CITY OF ·.LUBBOCK • To plan, i~lement, and monitor the CDBG, ESG, and HOME programs to stabilize and improve deteriorating neighborh~s. addressing infrastructure, housing, economic development, and public service needs. To developland implement strategic planning fn dealing with the use of ell federal, state, and local resources. To coordinate and support efforts to Identify opportunities, needs, problems, end solutions of neighborhoods. To educate the citizens, neighborhoods, and agencies on available programs end encourage active participation in these programs. To assist service providers in identifying, coordinating, CCI!flfllng, end disseminating information about social programs, ~esources, and recipients of assistance. 6. To continue to monitor end track eccC!!plishments end performance of subrecfpients for ell programs. 1. To CCI!flile and update the consolidated Planning document to accurately reflect the needs of the community. 8. To continue to facilitate coordination end partnerships between end among ell agencies and interested parties in the community through consortiums and associations. 9. To continue to build the capacity of agencies through technical assistance to perform direct services. end acceptance of the CCI!flleted within one year of contract rojects CCI!flleted within budget of on·$ite monitoring/contacts with sub· recipients IIIILillOI~r of clients served through subreeiplents ... unDO•r of training classes held of neighborhood meetings attended/held for information on these federal programs Number of partnership grants submitted to the City or which are ,submitted for other funds wfth which the section assisted I 20 , N/A N/A N/A 15 20 20 5 10 15 323 2 N/A N/A N/A 25 35 35 25,000 20 15 20 CITY OF LUBBOCK lli!!.Q!! To ensure decent, safe and sanitary housing for all low/moderate income families end individuals. PERSONAL SERVICES SUPPLIES MAINTENANCE OTHER CHARGES CAPITAL OUTLAY REIMBURSEMENTS Inspector* *SOX of salary and benefits paid by center 4425 - Community Development 50% paid by CDBG projects, HOPE, Weatherization and Weatherization Plus Grants CDBG -Community Development Bock Grant HOPE -Homeownershfp for People Everywhere TOTAL 324 $301,524 14,391 4,087 10,923 12,102 (44,214) $298 13 309 303 303 413 405 407 514 512 801 $145,103 6,529 6,465 16,662 12,252 0 1 1 0 8 $286,433 1s,no 6,075 32,441 27,500 0 169 0 8 $168,065 10,500 3,575 28,296 3,000 0 $213 9 r ,.. l r l ,.. ,.. j r ! r -I L ~ ,.... I ,.... ' / r 1 r lr I I j I • t r CITY OF LUBBOCK • Combat housing decline in targeted neighborhoods through established housing assistance programs. Implement and close 27 Below Market Rate Loans/No Interest Deferred Payment Loans by April 1, 1997 Implement and close 20 No Interest Deferred Payment Loans by April 1, 1997 Through the State Weatherization program complete 31 housing units by Oct. 1996. Through the city•s Hope 3 Program, increase first-time affordable homeownership opportunities for low to moderate t'ncome fami l fes. Implement and close 10 existing homes under the Hope 3 Program by Dec. 31, 1995 Continue the City's Affordable Housing program in targeted areas. Complete 35 private lender mortgage loan applications by April 1, 1997 • Increase Dispositfon of URA Land inventories through use of a uniform property management company. Sell and dispose of 35 Urban Renewal lots under the City•s Land Disposition Program by April 1, 1997 5. Increase promotion and retention programs for minority and women business enterprise through home remodel fng, home construction and infrastructure programs. Recruit and retain minority and women contractors by having at least two contractors general training meetings and holding at least two contractor recruiting meetings in 1995-96 • • Effective;utilizatlon of HOME program funds to increase housing opportunities for special population. Construct 9 housing units under the 1993-94 funding of HOME Reconstruction program by Dec. 31, 1996 Construct 10 housing units under the 1995·96 CDBG funding for the Housing Reconstructfon program by Apr.1997 Implement and close 20 Below Market Rate Loans/No Interest Deferred Payment Loans by Apr. 1, 1997 Brfng first-time homebuyer units to minfiiUII housing code through implementing and closing 10 Below Market Rate Loans/No Interest Deferred Payment Loans by Dec. 31, 1995 of NIDP/BMRL Rehab. Cases of HOME Hou~ing Reconstruction Cases of Land Disposition of HOPE Houses Sold of Affordable Houses Built of Parcels sold Chatman Hill/Guadalupe/Manhattan Hei • of 92-93 18th Year Activities Completed of 93·94 19th Year Activities Completed of 1992 & 1993 HOPE funds expended -non-f~terest deferred payment loan • below market rate loan 44 7 8 33 3 2/3/0 100X N/A 98X 325 35 37 47 9 0 10 4 25 35 36 0 0 3 12 35 0/3/0 1117/0 17/8/0 N/A 98X 60X No Text ! ~ .......... -------~--· ..... ·....,.. ... --..---.... __ ........... ..._.. ______ .... -. r r r I ,... UNFINANCED NEEDS I . - ,_-----·11"'1--..... --.. -------- r -I ! r I ' r ,.. I -. I - -I - r r- ! I r ,- ' ,... r . FISCAL YEAR 1995·96 UNFINANCED EXPANDED PROGRAMS GENERAL FUND ·1 00 GENERAL GOVERNMENT Public! Information • 2411 Media Center This package would create a media staff area that would allow members of the Lubbock working media a place to use the phone, write, or interview City staff. Incremental Increase $4,389 City Attorney's Office -1311 I CDAttomey This package would allow the Office to devote adequate time to researching the complex legal issues surrounding the administration of federal Community Development Block Grant (CDBG) funds~ Currently, there is not enough time to devote more than a few hours each week to CDBG funding issues. Failure to devote the necessary resources to the complex legal issues surrounding the administration of CDBG funds could lead to a serious liability issue for the City. Incremental Increase $34,744 SUPI\'ORT SERVICES Purchasing -3511 1 Buyer position This position would allow the Purchasing Manager to take a more proactive role in contract management. With the increased focus on privatization, the addition of this position will provide the Purchasing Manager with adequate time to devote to the privatization efforts and contract management. The addition would also eliminate the backlog of purchases due to an earlier reduction in the number of Buyers. HEAbTH Environmental Inspection Services -4211 I Incremental Increase $29,865 Reserve Fund This package would allow E.I.S. to build a reserve account to fund unusual circumstances related to th~ mowing and demolition functions. Due to circumstances created by nature, extra fund are sometimes needed to maintain services at a constant level. Incremental Increase $0 326 Environmental Inspection Services-4211 Intensified Code Enforcement Team This package would allow for an intensified effort to identify, address and enforce repeated violations with respect to substandard structures and continuous criminal activities in structures. A team leader is needed to direct members from the Police, Fire, Environmental Health, Building Inspection, and Codes departments. This proactive approach will help to curb the rising trends in the area. Personal Health -5415 Incremental Increase $52,990 Immunization Voice Response System This package would allow for the 24 hour inbound lines to furnish providers, schools, and parents information about a child's immunization status, immunization clinics and special immunization events. The outbound lines would provide reminder calls to parents. lncrementallncrease $10,224 Health Laboratory -5417 Communication Enhancement The purchase of this equipment would provide assistance in the areas of word processing, inventory control, accounting, and statistical requirements for surveillance. This purchase would cover the cost of 2 computers (including software), 21aserjet printers, 1 high-speed printer, and 1 CD ROM. Incremental Increase $17,500 STRATEGIC PLANNING Comprehensive Planning -4111 GIS Technician With the development of the Geographic Information System (GIS) base map and conversion of.' the Land Use Program from an in-house product to the Kiva Program, the Planning Department is deficient of general fund personnel to provide maintenance, update and new data entry to the two programs. This package will not add personnel, but will shift the funding from Federal to the General Fund based on the frail future of Section 112 funding and the shift of responsibility performed by the technical position. Incremental Increase $29,537 Comprehensive Planning -4111 Computer (TD3 Work Station) This package would allow for the purchase of a computer for the Planning Department that is capable of accessing and maintaining the data base. The advantage of this machine is its access to both the city's lntergraph network for mapping and the token ring network for access to the Kiva/Planning Land Use programs. The ease of access will enhance the capability of both programs to provide accurate, up-to-date information in graphic or statistical formats. Incremental Increase $23,874 327 - j r r i ' -I r ,.. I ' I -I r ,.. ,.. : r I ,.. I i ,... I r r i CULTURE. LEISURE, & RECREATION I Library Public Services -5233 Business and Technology Ce.nter This p~ckage would fund a Librarian II position as a specialist in business information resources, including CD-ROM products, on-line searching, and the Internet. The Librarian would promote awareness of library information resources through personal contacts, public speaking engagements, and a newsletter. The librarian would also be responsible for marketing the library to the neighborhoods where the new branch libraries will be located, in Northeast and Northwest Lubbock. Thus, the library would directly contribute to the economic development of Lubbock through the establishment of a Business and Technology Information Center to provide infor~ation assistance to the local business community. Incremental Increase $35,022 Civic Center -5241 Assistant Events Coordinator This package would fund an Assistant Events Coordinator position that was deleted from the Fiscal Year 1994-95 budget. This position would primarily work on the implementation ofthe Civic Center marketing plan. Cem~tery -5228 I I Incremental Increase $25,329 Cemetery Roads This package would provide for the renovation of roadways within the City of Lubbock Cemetery. With the renovation, burial plots will become more readily accessible to visitors resulting in an increase in lot sales with in the area. Incremental Increase $951,080 Cemetery -5228 Cemetery Office This package will provide for the design and construction of a 1 ,000 foot office for the Lubbock Cemetery. Construction of a new office would help to increase the public image of the Cemetery and reduce maintenance costs by $2,500 by avoiding some of the expenses associated with maintaining an older building. Incremental Increase $66,000 Park Development -5223 Laser Mapping Equipment This package will allow for the purchase of Laser assisted mapping equipment for GIS system which will allow the Park Development staff to produce as-built maps for the park facilities which will i11terface with the current lntergraph Computer System. The cost savings would result from a redu9tion in man hours needed to produce as-builts. In addition, this time savings would allow staff ~o perform other functions such as the development of other projects, as well as a more thorough direct supervision of construction sites. Incremental Increase $16,000 328 Park Development -5223 lntergraph Computer This package would provide for the purchase of an additionallntergraph microstation computer . and the necessary software for use by Park Development staff to develop landscape design on parks. This equipment will allow Park Development personnel to enhance the creativity of park designs, produce more conceptual designs quicker and will allow personnel the ability to work directly with computer files of the Engineering Department, thus reducing the need to continuously re-draft maps. Incremental Increase$ 15,080. Park Maintenance-5221 Regal Park Maintenance This package would fund the increased maintenance costs associated with the newly assumed maintenance of Regal Park. This park is 2.5 acres containing turf, trees, irrigation system, cinder jogging track, and a gazebo. This site has intense maintenance needs which are having an impact on the maintenance standards for existing parks. Incremental Increase $6,822 Park Maintenance-5221 Non-Funded Developments This package would allow for the funding for increased maintenance costs for the following 18 sites that have not had money allocated for maintenance after their development. Funding this package would allow maintenance staff to provide maintenance schedules for all parks at the appropriate standards. (Total Acreage: 134) Whisperwood Jennings Rushing McCullough East 26th St. Bridge Operations Centers Overton Berry Hoe I Gateway Plaza Coronado Substation Park Maintenance-5221 Aztlan-Mackenzie Link Guadalupe Neighborhood Entrance Chatman Hill Neighborhood Entrance Guy Municipal Hill Incremental Increase $248,834 Confined Space Equipment This package would provide funds to purchase the safety equipment needed by Park Maintenance for working in confined spaces. This equipment is required to comply with safety laws and to protect employees that work in such spaces as vaults for double check valves, water meters, pumps and swimming pool equipment. The equipment needed includes: Self Contained Breathing Apparatus Tripod and Wench Gas Detector Blower Water Proof Flash Light Generator Incremental Increase $9,900 · 329 r -; ! r - r- J r / r r ,.... I ' r r Park Maintenance -5221 Communication Enhancement ! This package would provide for an additional 3 portable and 5 vehicular Two-Way Radios. The wide variety of Park Maintenance activities requires Maintenance Crews to remain scattered throughout the Park System. Additional Two-Way radios will aid in the reduction of non- productive time and improve response time to service requests. Incremental Increase $22,427 Equip(nent Maintenance -5615 R-134a Recycler This package, will consist of purchasing an Automotive Refrigerant Recycling Machine. With the purchase of this machine, the department will be in compliance with EPA regulations and still be able to repair air conditioning systems in-house. This will eliminate outside vendor costs, and the machine will pay for itself in four years. Incremental Increase $4,500 Training-5617 Computer Upgrade This package would allow for the purchase of a laptop computer to fully utilize already available techn(>logy for computer generation of training programs. These programs must be presented in a variety of locations making it impractical to use present hardware. Suppression -5619 Incremental Increase $5,900 Video Camcorders for DC's Vehicles This package will allow for the purchase of two in-vehicle video systems. The capturing of events will allow for a more through, meaningful, critique of operations by personnel directly involved in the incident. Also, the video of the incident can be utilized by the Training Academy for instruction, and by the Fire Marshal's Office in an analysis of the incident. Incremental Increase $5,440 Suppression-5619 Carbon Monoxide Monitors This package will fund the purchase of eight Carbon Monoxide Monitors in order to equip every fire engine company in the City with Carbon Monoxide monitoring capabilities. With the expected increase in home CO alarm sales, it is anticipated that an increase in response request will be received from the citizens of Lubbock. Incremental Increase $5,560 330 POLICE Administration-5711 Administrative Assistant This package would fund an Administrative Assistant position for the Administrative Division. This position would be utilized by virtually every division in the department performing administrative duties. Incremental Increase $37,139 Training-5713 lETN Subscription This package would fund the broadcasting of the law Enforcement Television Network {LETN) which transmits high-quality training programs at various times and may be viewed by officers on all shifts, and taped for reply. Current training reduces available staffing and increases overtime to compensate. Important and/or mandated topics can be provided to all officers more quickly. Incremental Increase $8,051 Automated Records-5715 Digital Recorder This package would provide funding for a digital recording machine that would enable patrol officers to utilize telephone linking to call reports directly into the station. Incremental Increase $60,000 Investigations-5731 lease Vehicles This would provide six vehicles for undercover Narcotics Officers to use in the investigation of illicit narcotic trafficking. Currently, some officers are driving high mileage cars which are known by some drug distributors and will become known by more distributors the longer the vehicles remain in service. Federal Grant funds are no longer available for lease vehicles. Incremental Increase$ 43,200 Patrol -5735 SWAT Cargo Van This package would provide a second cargo van to carry equipment while enabling personnel to travel together and brief while en route. The current SWAT cargo van can transport only equipment; officers must follow in numerous vehicles and brief outdoors. Incremental Increase $17,930 Patrol -5735 Laser Speed Gun This package would fund the purchase of three additional laser speed guns, one for each of the three patrol shifts. The laser speed gun provides precision targeting of speed offenders in crowded traffic conditions such as those on 1-27 and loop 289. Incremental Increase $13,500 331 r ,.. ' r I r r ' ,.. - ,.. 1 -! r r i I i ; ,.. r ,... Patrol ~-5735 Mobile Video System This package would provide three new mobile video systems for each of the three patrol shifts. The mobile video system records traffic stops, field interviews and arrests. The video documentation reduces the time needed to investigate allegations of improper conduct, as well as evidence instrumental in obtaining guilty pleas. Incremental Increase $16,650 Patrol -5735 Laser Surveying System Fatal and near-fatal accidents require extensive, painstaking scene documentation to establish criminal culpability. Investigators currently must take measurements by hand, often requiring several hours, several officers, and a period of roadway closure. A laser surveying system would reduce investigative time and taskforce size, while adding greater precision without need for roadway closure. This package would allow for the purchase of a laser surveying system. Incremental Increase$ 12,000 Patrol -5735 Police Badges This package would provide for department-wide replacement of shirt and wallet badges with a custom design without gender reference. The current badges identify officers as "Patrolman", rather than the proper "Police Officer". Incremental Increase $45,000 Patrol -5735 Patrol Unit Pushbars Pushbars allow police vehicles to remove inoperable vehicles from traffic lanes, lessening both the likelihood of traffic accidents and the potential for back injury and lost time for officers. At present, officers must block traffic while waiting for wreckers or physically push inoperable vehicles from the roadway. Incremental Increase $ 26,450 TBANSPORIA TION Street Drainage Engineering -4541 Engineering Technician This package would create a new Engineering Technician position (405) to assist in drafting and technical support for paving and drainage design and construction projects. Incremental Increase $22,700 332 WATER UTILITIES Land Application Site -6415 FISCAL YEAR 1995-96 UNFINANCED EXPANDED PROGRAMS WATER FUND -221 Fuel This package funds the purchase of fuel for two Biosolid injection machines. Incremental Increase $46,000 333 -i - r I ,, r ,... r r l ,... ,... r r ' r 1 i ,... FISCAL YEAR 1995-96 UNFINANCED EXPANDED PROGRAMS AIRPORT FUND • 251 Aviation Administration -4611 Airport Accountant This package would allow the addition of an airport staff accountant to record, balance, and reconcile airport financial records. This position would supplement and support the general accounting done by the Accounting Department so that records are accurate, complete, and meaningful. Incremental Increase $32,000 Aviation Operations -,4613 Maintenance Worker This program would provide for the full staffing of the airfield maintenance crew by unfreezing one maintenance worker position. This program is designed to add personnel necessary to meet current work requirements and to meet operating regulations and avoid tines. Incremental Increase $25,000 Aviation Operations-4613 ARFF Coordinator This package creates a new professional position of Coordinator for Airport Fire & Rescue Services to oversee the Fire & Rescue Program. This position would provide centralized management and leadership for this required Airport program and would be consistent with FAA recommendations. Incremental Increase $ 37,500 Aviation Operations-4613 Skilled Labor Positions (2) This package would provide for the addition of skilled labor positions to the operations section including an electrician and a certified diesel mechanic. These positions are needed to bring expertise and knowledge in these areas to perform preventative maintenance and repairs with skill and precision. Incremental Increase $64,000 Aviation Operations-4613 Operations Supervisors This package would allow for the creation of new supervisor positions and three vehicles with radios and equipment to provide monitoring and inspection of airfield operations and conditions during all 24 hours of aircraft operations. This program would serve to quickly detect and begin corrective action on substandard conditions and/or procedures in order to reduce liability exposure by ensuring proper facilities and procedures at all times. Incremental Increase $170,000 334 Aviation Operations~ 4613 Command Post This package would allow for the acquisition of radios, auxiliary equipment, support equipment and vehicle improvements to bring the airport vehicle used an on-site emergency command post to functional level. The command post is required to control activities in response to major aircraft disasters and emergencies. Incremental Increase $50,000 Aviation Security Police-4617 Police Vehicle This package would provide for the acquisition of a 2nd police vehicle for positioning on the airfield to reduce emergency response times and to provide an available police vehicle when the other vehicle is in for repairs and/or service. Incremental Increase $16,350 335 - ,... i r ~ ,... r ' r j j ,... -. r I ' r r ' ,..... r r FISCAL YEAR 1995-96 UNFINANCED EXPANDED PROGRAMS INTERNAL SERVICE FUND • 301 SUPPORT SERVICES Fleet Maintenance-2211 Bar Coding System This package would allow for the purchase of a bar coding system to be used with the JOE and other systems. Incremental Increase $15,050 Print $hop -3523 Paper Cutter ! ' This package would replace a 30 year old paper cutter with a new cutter with features that will reduce paper cutting time. Incremental Increase $25,000 I Print Shop -3523 Duplicator This package would replace a 25 year old duplicator with a new press that would produce a better quality product and allow more printing to be performed in-house. Incremental Increase $40,000 Central Warehouse-3521 Signal Device This package would allow for the purchase of an electronic signal device to alert warehouse personnel that customers or delivery vehicles have entered the central warehouse yard and need to be !accommodated. , Incremental Increase $2,000 Central Warehouse -3521 Above Ground Scale This package would fund the installation of a low profile above ground scale with a gross capacity of 10,000 lbs. Incremental Increase $4,605 336 Central Warehouse -3521 Pallet Storage Racks This package would fund the installation of high pallet storage positions in order to utilize 100% of the warehouse cube storage space. Materials currently being stored outdoors could be relocated indoors thereby preventing their deterioration caused by the elements. Incremental Increase $8,000 Central Warehouse -3521 Pave South Receiving Dock This package would allow for the placement of black top to the south receiving dock approach area of approximately 45 feet by 120 feet. Incremental Increase $2,467 Central Warehouse -3521 Paint Building This package would fund the sand blasting, application of the primer coat, and paint the outside of the two story central warehouse building. Incremental Increase $8,000 Central Warehouse -3521 Add Receiving Inspector The addition of a Receiving Inspector would allow for a more detailed inspection and verification of quantities received from over 200 vendors. This person would have the primary responsibility of verifying that all incoming material meets specifications, as set forth in the purchasing system, and work out problems with vendors relating to receipt overages/shortages. Incremental Increase $16,875 INFORMATION & COMMUNICATION SERVICES Information Services-3411 City/LCAD Communications This package would fund the connection of the Lubbock Central Appraisal District (LCAD) to the City's computer network. The communications would provide the ability to interchange data and information for planning and Geographic Information. Incremental Increase $5,000 Information Services-3411 City/County Communications This package would extend the City's fiber optic network to connect Lubbock County to the City's computer network. The communications would provide the ability to interchange data and information for Public Safety, Electronic Mail, GIS, and other systems. Incremental Increase $10,000 337 ,.. ' r ,... I I r ,.... ,.... I I l ,.... I r r I '""" f I ,.. Information Services -3411 Dial-Back Software This package would fund the purchase of software to run the Public Safety System designed to enhance system security and to provide protection of dial -in lines. It would increase the security of the Public Safety Systems by enabling the system administrator to control the usage of the Public Safety System. Incremental Increase $7,000 Communication Services-2231 Back-Up Dispatch Facility This package would fund the installation of a back-up public safety dispatch facility. This would include capabilities for computerized police and fire dispatch, provision of emergency telecommunications, and radio system management. lncrementallncrease $134,100 338 .- . I ...... -... ·~·-··· ............. -•• -e-..: r r r APPENDIX r-' I - - ----------------- r ; r ,... ! ' ' r - - r r ' ,... • r r ,.... I i l ' ,,... ! ' lr- 1 ! ' 25 24 23 22 21 20 19 18 17 0 16 0 0 .... 15 a::: 14 w a.. 13 (/) w 12 w ~ 11 ....I 10 a.. :E 9 w 8 7 6 5 4 3 2 1 0 TEXAS CITIES SURVEY COMPARISON FULL TIME EMPLOYEES per 1000 POPULATION Abilene Arlgtn Bmnt Corpus FtWrth GrPrar Irving McAllen Mdlnd Pasdna SanAng Waco Amrllo Austin Carlton Dallas Garland Houston Lubb Msqte Odessa Plano SanAnt WichF al I• WITHOUT ELECTRIC lllil WITH ELECTRIC 339 1995 TAXATION & DEBT SURVEY TOP 25 TEXAS CITIES ASSESSED VALUE TAX G.O. TAX PER RANK TAX G.O. DEBT RANK DEBT FISCAL CITY POPULATION ($MILLIONS) RATE BOND DEBT CAPITA PER CAPITA PER CAPITA PER CAPITA YEAR - Houston 1,630,553 $64,500 $0.665 $1,133,627,000 $263 22 695 20 07/01 Dallas 1,007,120 42,509 0.674 716,483,844 284 25 711 21 10/01 San Antonio 1,014,300 27,087 0.588 605,998,1 08 157 9 597 17 10/01 EIPaso 527,194 12,724 0.644 166,475,000 155 7 316 9 09/01 Austin 465,622 20,957 0.563 494,433,851 253 20 1,062 24. 10/01 Fort Worth 451,650 12,825 0.974 384,821,700 277 24 852 23 10/01 Arlington 276,614 8,448 0.642 220,705,000 196 18 798 22 10/01 Corpus Christi 267,664 7,161 0.618 116,817,563 165 10 436 12 08/01 !Lubbock* 191,020 5,304 0.640 51,704,434 178 15 271 7 10/011 Garland 193,000 5,532 0.619 103,775,878 177 14 538 16 10/01 Amarillo 164,100 5,195 0.274 0 87 1 0 1 10/01 Irving 165,100 8,084 0.522 75,095,000 .. 256 21 455 14 10/01 Plano 167,070 8,601 0.510 327,591,715 263 23 1,961 25 10/01 Laredo 155,000 3,015 0.552 42,752,000 107 3 276 8 10/01 w Pasadena 123,000 2,719 . 0.648 54,430,000 143 6 443 13 10/01 """' Brownsville 115,000 1,681 0.655 49,664,453 .. 96 2 432 11 10/01 0 Beaumont 113,352 3,252 0.615 68,266,091 176 13 602 18 10/01 Abilene 109,979 2,298 0.582 12,105,318 122 5 110 3 10/01 Mesquite 107,300 3,255 0.513 41,839,141 156 8 390 10 10/01 Waco 104,574 2,750 0.668 49,723,705 176 12 475 15 10/01 Grand Prairie 102,557 3,629 0.696 64,383,264 246 19 628 19 10/01 Wichita Falls 96,259 2,490 0.672 18,795,000 174 11 195 6 10/01 Midland 91,436 2,510 0.679 17,020,000 186 16 186 5 10/01 Odessa 94,473 1,672 0.613 3,745,000 109 4 40 2 10/01 San Angelo 87,039 2,064 0.828 14,255,000. . 196 1t'· 164 4 10/01 Source: Texas Municipal League *Updated Lubbock Information based on new 1995-96 property tax rate. !Lubbock · 191,020 5,551 0.590 51,704,434 171 11 271 7 10/011 w .... - 1 . -, CITY Houston Dallas San Antonio EIPaso Austin Fort Worth Arlington Corpus Christi lubbock* Garland Amarillo Irving Plano Laredo Pasadena Brownsville Beaumont Abilene Mesquite Waco Grand Prairie Wichita Falls Midland Odessa San Angelo Tax Eer_C_apita $263 284 157 155 253 277 196 165 178 177 87 256 263 107 143 96 176 122 156 176 246 174 186 109 196 Property Tax Per Capita ·Major Texas Cities ~ TML Survey ---- 300,--------------------------------------------------. Ch 200 - 0 Housto San A Austin Arfingt Lubbo Amarill Plano Pa$ad BeaumMesquiGrand Midlan San A Dallas El Pas Fort WCorpus Garfan Irving Laredo Brown Abilen Waoo Wichit Odess *lubbock Information is based on .64 cent property tax rate. Lubbock Information based on new .59 cent property tax rate will be 171 per capita. 1 6 5 !z 4 w ~ 3 w c.. 2 1 0 -1 COST OF LIVING INCREASE/DECREASE 1984 TO 1994 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 Ia LUBBOCK CPI m u.s. CPI SOURCE: Bureau of Labor Statistics First National Bank of Lubbock The cost of living, or the Consumer Price Index, is a measure of the average change from the previous year In prices for clothing, utilities, transportation, food, housing, and medical supplies. The change in the cost of living is often used as a measurement of inflation. The national index is released monthly by the Bureau of Labor Statistics and the local index is calculated monthly by First National Bank. 342 r l r ' r r r r I r ' r r l l - - -! ; r I r -. ! -I ,.. GENERAL FUND BALANCE CITY OF LUBBOCK 14 13 12 11 10 @' 9 ...... 8 VJ z 7 0 :::::; 6 ....1 :e 5 4 3 2 1 0 84-85 85-86 86-87 87-88 88-89 89-90 90-91 91-92 92-93 93-94 94-95 lm Fund Balance llilll 2 Months' Expenses I SOURCE: City of Lubbock Comprehensive Annual Financial Report. As a general rule, it Is desirable for a City to maintain a reserve at a level equivalent to two months' operating expenditures {17% of total operating expenditures). The level of reserves directly affects the bond rating which influences the marketability of the City of Lubbock's bonds. The level of reserves has continued to increase since 1984-85. The City has made steady progress toward the two month standard and now stands at a projected reserve of $12.1 million. This Is $1,913,128 greater than the current current level of two months expenditured of $10,228,231. 343 NEW CONSTRUCTION VALUATION 1984 TO 1994 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 SOURCE: City of Lubbock Building Inspection The value of new construction is the total value of all new commercial and residential construction, as documented by the City of Lubbock Building Inspection Department. Demographic trends and overbuilding in the mid-1980's created a surplus of office and residential properties at both the national and local level. Construction activity has continued a positive trend by showing a significant increase in the second quarter of the Fiscal Year. 344 ,... ,... ' ' ,_ ' r r r ,... r- 1 r ! ' . r ,.... i ! r ,... I l r UNEMPLOYMENT RATE-LUBBOCK VS. NATION 1984 TO 1994 ' 0.1 0.09 0.08 0.07 .... 0.06 z w 0 0.05 0:: w 0.04 0.. O.P3 0.02 0.01 0 1984 1985 1986 1987 19~8 1989 1990 1991 1992 1993 1994 .I ELUBBOCK 1m UNITED STATES I SOURCE: Bureau of labor Statistics I Texas Employment Commission The u~employment rate reflects the percent of people in the civilian work force who were unemployed and actively seeking employment. The unemployment rate in Lubbock has remained fairly stable over the years, due to Lubbock's diversified economy. Lubbock generally has one of the lowest unemployment rates of metropolitan areas in Texas. 345 PERCENT EMPLOYMENT BASE BY INDUSTRY CATEGORY (29.1%) Wholesale/Retall ~J Con$truellon (8,1%) Manutaoture (22.1%) Govemm•nl ~~ .6%) Ag~CIIIIute (4.3%) Finanlln~lf' ...,.,.,. & Mine SoUtCQ: T<OJCa'S EmpCO'Jmont Commlulon The major employment sectors in Lubbock are Wholesale/Retail at 29.1% of the employment base, Servi<:e & Mine at 26.1% of the employment base, and Government employment at22.1 %. WholesaleJReta~ Trade is composed of employees of restaurants, distJibutfon centers and genetal retail busine~es. Rnance/lnsurance/Real Estate employs people in banking, insurance sales, claims adjustment, and ra<:l estate sales and management. The Servi~s &. Mine sector consists of people employed in health care, leisure activities, and businesS services as wen as those in oil produc~on and ealiche mining. The Government Sector Includes those employed by local, state and federal government, Including Texas Tech University and Reese Air Force Base. The Construction sector consists ofth0<1e employed in new building construction, bu~ding renovations and highway construction. Manufacturing is composed of those employed in the production of durable and non-durable goods. The TransportaHon/Public Ublities sector includes those employed in public transportation, communications, and gas, water and electric Utilities. 346 - r PERC~NT JOB GROWTH BY INDUSTRY CATEGORY ,.. ! ,... ! r i - r . r ' r - r i - ,... r r-! t r- 1984 TO 1993 -70 -60 -50 -40 -30 -20 -10 0 10 20 30 40 50 60 MANUFACTURING MINING CONSTRUCTION TRANS/COMMIUTIL WHOLE/RETAIL FINIINSIRE SERVICES 47.4 GOVERNMEt-V SOURCE: CITY OF LUBBOCK BUSINESS DEVELOPMENT SUPPORT SERVICES The greatest percentage of job growth in this ten year period was in the Services category with 47.4% increase fonoJed by Transportation/Communication/Utilities with a 19.1% increase. The greatest percentage decline in jobs Y..as in the Mining industry. However, the greatest number of actual jobs lost was in the Manufacturing industry. The decrease in mining is mainly due to the slowdown in the oil and gas industry. Most of the decrease in Manufacturing occured from 1983 to 1987 due to plant closings and has since been fairly stable. The increase in the area of Retail/Wholesale Trade is composed of several factors. Retail trade in Lubbock incre~ed over this period due to centralization. Service employment increased primarily because of strong growth in health services caused by an increasing elderly population with greater health care needs. Government e!1'lployment has shown steady growth in all areas; federal, state and local. The decrease in Financellnsurahce/Real Estate was caused by a slow real estate market, bank and savings and loan consolidations, ,and the increasing use of automatic teller machines. 347 -